HomeMy WebLinkAboutJuly 17, 2024 - Museum Advisory Committee - CancelledTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
MUSEUM ADVISORY COMMITTEE AGENDA
MARINE MUSEUM
20 Pitt Street, Port Burwell
Wednesday, July 17, 2024
5:00 p.m.
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. DELEGATIONS
4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S)
A. Minutes of the Museum Advisory Committee Meeting held April 17, 2024
5. MATTERS OF BUSINESS
A. Curator Monthly Reports – April, May, June
B. Student Monthly Reports – May & June
C. Children’s Summer Programming
D. Ontario By Bike Network
6. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
MUSEUM ADVISORY COMMITTEE MINUTES
TRACKLESS LOUNGE
56169 Heritage Line, Straffordville
Wednesday, April 17, 2024
5:00 p.m.
PRESENT:
CHAIR SUSAN CHILCOTT
COMMITTEE MEMBERS ROY SULLIVAN
RON BRADFIELD
ROBERT PONZIO
EX-OFFICIO ED KETCHABAW
ABSENT: JEAN-ANN BARANIK
STAFF ATTENDANCE:
PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL
CURATOR JENNIFER BEAUCHAMP
CLERK MEAGAN ELLIOTT
CAO THOMAS THAYER
1. CALL TO ORDER
Committee Chair Chilcott called the meeting to order at 5:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
Committee Members Roy Sullivan and Ron Bradfield declared conflict of interests to items 3. A
and 3. B as they are members of the Port Burwell Historical Society and are the presenters for
these items.
3. DELEGATIONS
The Committee considered Section 4 and 5 of the agenda before Section 3.
Moved by: Committee Member Sullivan
Seconded by: Committee Member Bradfield
THAT Mayor Ketchabaw is to assume the Chair for consideration of items 3.A and 3.B.
CARRIED
A. Port Burwell Historical Society re Wheelhouse Restoration and Revival
Moved by: Committee Member Ponzio
Seconded by: Committee Member Chilcott
THAT the delegation from the Port Burwell Historical Society re Wheelhouse Restoration and
Revival be received for information;
2
AND THAT the Museum Advisory Committee recommends to Council to reaffirm By-law No.
2017-117, being a by-law to authorize the execution of a trust agreement between the
Municipality of Bayham and the Port Burwell Historical Society.
CARRIED
B. Port Burwell Historical Society re Lighthouse Fundraising Efforts
Moved by: Committee Member Chilcott
Seconded by: Committee Member Ponzio
THAT the delegation from the Port Burwell Historical Society re Lighthouse Fundraising Efforts
be received for information.
CARRIED
4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S)
A. Minutes of the Museum Advisory Committee Meeting held January 17, 2024
Moved by: Committee Member Sullivan
Seconded by: Committee Member Bradfield
THAT the minutes of the Museum Advisory Committee Meeting held January 17, 2024 be
approved as presented.
CARRIED
5. MATTERS OF BUSINESS
A. Curator Monthly Reports – January, February & March 2024
Moved by: Committee Member Sullivan
Seconded by: Committee Member Ponzio
THAT the Curator Monthly Reports be received for information.
CARRIED
B. Memo MAC-04/24 re Lighthouse Status and Costing
Moved by: Committee Member Ponzio
Seconded by: Committee Member Sullivan
THAT Memo MAC-04/24 re Port Burwell Lighthouse Status and Costing Update be received for
information.
CARRIED
C. Memo MAC-05/24 re Museum Summer Season Plans
Moved by: Committee Member Sullivan
Seconded by: Committee Member Bradfield
3
THAT Memo MAC-05/24 re Museum Summer Season Plans be received for information.
CARRIED
6. ADJOURNMENT
Moved by: Committee Member Sullivan
Seconded by: Committee Member Ponzio
THAT the Museum Advisory Committee Meeting be adjourned at 5:52 p.m.
CARRIED
CHAIR CLERK
PORT BURWELL MARINE MUSEUM
Curator’s Report April 2024
Collections
There was a great number of changes made throughout the museum due to the arrival of the lifeboat
and the acquisition of three new (to us) cabinets. The PW guys came to the museum to move the heavy
items to their new locations after I had moved all I could.
Randy Hamilton brought a block from the shipwreck Nimrod, found by his father Robert.
I emailed various curators about borrowing artifacts for the summer exhibit on confraternities, based on
our own artifacts: the Knights of Pythius items from the estate of Ralph Hurley, the Masonic Apron of
Col. Burwell, and two Masonic posters. The Aylmer-Malahide Museum emailed a virtual catalogue with
lists of artifacts to borrow, and arrangements were made.
Exhibits and Events
I emailed dignitaries for opening event and prepared a poster for opening event which Margaret able to
use on the website.
I emailed two school principals about our school programs.
Numerous exhibits needed small fix ups, but the war exhibit had a complete overhaul, including a new
location with new cases.
I worked on the lifeboat text, one for adults and one for children – a small binder with flip pages
The General Store was stuffed with more artifacts to give it that “little bit of everything” look like other
museum general stores I’ve seen. It was an opportunity to store artifacts in there that had no where to
go.
Staff
There were two zoom student interviews and follow-up discussions with Margaret.
I attended the EON meeting and offered to be a workshop presenter at the EON Student Workshop
being held at Annandale House.
My laptop required extensive attention and contacted IT for help.
I prepared and emailed Curator’s reports for Feb. and Mar.
I attended Museum Advisory Board meeting.
I worked on changes for the EON education brochure that reflect our changing programs and exhibits.
There was email correspondence concerning the Digital Museum of Canada proposal submitted last
Dec., which was denied. We set a follow-up discussion May 25 at 9 am.
I received an email from teacher at PBPS on educational programs at the school.
PORT BURWELL MARINE MUSEUM
Curator’s Report May 2024
Collections
Fran Underhill came over to consult about installing some shelves for ship models and had a better idea
to use the old square cabinet which he helped set up.
I picked up the loan items for the summer exhibit from the Aylmer Museum and returned to MM with
them.
The lifeboat needed cleaning out and the oars needed washing so Gavin was the first in lifeboat to start
to process. The oars were washed outside and reinstalled. The lifeboat was cleaned and protective
mylar was installed on the gunwale to keep the splinters from snagging visitors. Early indications show
that the lifeboat is of great interest and the text and children’s booklet are meeting the needs of the
visitors.
Exhibits and Events
Got a call about meeting in Vienna to discuss the Lion’s Club for the exhibit. I returned with items and
information.
The students and I worked on hanging signs, banners, text panels, and posters, as well as finding some
video clips to show on the small screen and the tv monitor. We worked on signage, both the military
exhibit and the exhibit thank you.
I prepared for the EON workshop by visiting Annandale House to select artifacts for the Exhibit Planning
Workshop.
There was email correspondence concerning the Digital Museum of Canada proposal submitted last
Dec., which was denied. We set a follow-up discussion May 25 at 9 am. The phone call with the rep from
Digital Museum of Canada outlined the good points of the application and where it needs strengthening
for a future application. I was encouraged to apply again as they have nothing on lighthouses.
Staff
Two students were hired, and they are the ones from last year. I worked with students on a variety of
tasks in preparation for opening of the museum (giving them the 2 page list of things to do, setting up
the summer exhibit, and cleaning).
I booked our students for the EON Student Workshop at Annandale House.
The three laptops were sent in to Stronghold and I picked them up. I tried to use them but had to
contact IT and they all needed to be worked on remotely at the museum. After considerable effort and
time, most of the problems were solved. The printer now works for us but is considered far too old to be
in use, according to the IT techs.
I received an email from teacher at PBPS on educational programs at the school and we continued the
discussion about a program for kindergarten. It was booked for May 30th. The students and I went to the
school and they helped the children do printmaking in the classroom while I taught museum etiquette in
the library. The class was divided into three groups, giving us smaller groups to work with. It seemed to
be a successful inaugural visit to the school.
I prepared for, then attended the Elgin County Advisory Board meeting Wed. and picked up sheets of
information from Amanda on the loaned items.
Many emails regarding the opening event ( ordering refreshments, extending invitations, etc.) and the
school program (format of visit, number of students and helpers, etc.) were done.
A BTB meeting (Beyond The Blackboard) was held and I discussed the upcoming school programming
and got some helpful ideas.
I shopped for some decorations for the opening event. The Port Burwell Historical Society donated $100
for the event. I contacted Trinity United Church to prepare the fingerfood refreshments.
Curator’s Report June 2024
Collections
I took the typewriter in the General Store to be part of the exhibit going to the Port Burwell Public
School as it was requested. It will be the centrepiece of the display.
Exhibits and Events
We did last minute preparations for the opening event on the 8th. The event went well with
refreshments, a rope cutting ceremony and dignitaries present.
Preparations were made for the Canada Day activity. The craft will be a salute to Canada’s most
industrious worker – the bee. I have invited Forest Edge Apiary and Apothecary to set up a display about
beekeeping and they will bring a bee-less hive, equipment, and information.
The students and I have planned the 6 week kids’ program to have a general theme of insects. There are
a number of interesting and educational activities that come into my email from teaching and kids’
science sources. We will include in our lineup two popular themes from last year, Marble Race on the
wheelhouse walls and the Lego Demolition Derby.
Staff
The students went to only the morning portion of the EON Student Workshop at Annandale House as
they had done the afternoon training last year. That allowed me to instruct the exhibit making
workshop later in the afternoon.
The Port Burwell Public School had contacted me about a display of school oriented artifacts for their
anniversary and I asked the Ingersoll Cheese & Agricultural Museum if they could help us out. I went
later in the week to pick up the artifacts and the students and I set up the wheeled exhibit case to
display the artifacts safely. We included a sign inside the case that stated where the artifacts came from
and who had set them up. Then we wheeled it over to the school, rearranged what had shifted during
transit, and returned to the museum. We returned to the school the following week to dismantle the
exhibit and roll the empty case back.
I returned the artifacts to the Ingersoll Cheese & Agricultural Museum and picked up the Lego bin we
had used in the past for our summer kids’ program.
We had our first staff meeting and with Cecil presiding, we planned our upcoming events and activities.
I prepared the Curator’s Reports for April and May.
We continue to have computer problems as the students’ laptops don’t connect to InMagic but mine
does. Stronghold hasn’t been able to resolve the issue with one of the laptops but one will connect now.
I received an email from Bike Ontario about registering to be on their list of places for cyclists to stop. I
reviewed their criteria and we meet them all. I will apply.
May 2024 Student Monthly Report- Port Burwell Marine
Museum
Projects completed:
• Port Burwell Public School visit
o School day visit to kindergarten classes
o Three separate stations for kids to rotate through
o Arts and crafts station, Artifact station, and Playground
o Educated kids on proper museum and artifact etiquette, and printmaking activity
• New “Service and Secrets” exhibit
o re-painted front welcome wall, hung two masonic trestle boards (scroll-like
paintings)
o Printed new title onto aged legal sized paper, and attached to wall + subtitle
o Organized fraternal brotherhood artifacts and information into two cabinets
o Hung robe and banners from Oddfellows, as well as two paintings
• New Lifeboat cleaning + exhibit
o Removed old and rotting wood from interior
o Swept leaves and dirt out of lifeboat’s bottom
o Created informational booklets + displays, added them to lifeboat
Current Projects:
• Canada Day Preparation
o Creating advertisements for the event, including the Forest Edge Apiary and
Apothecary
o Creating bee craft – attaching corks to sticks, priming and then spray-painting
them yellow, affixing ribbon wings
o Ensuring we have sufficient supplies for event: sun shade, benches, crafts, and
handouts (flags, stickers, tattoos)
• Kids’ Program
o Brainstorming ideas for children’s crafts for summer program
o Bug-themed program, preparing appropriate activity
o Sorting out involvement with library – likely no collaboration
Future Projects:
• Wheelhouse interior
o Add artifacts and information to completed interior (when possible)
o Create signage and labels for entry/exit
• Lions Club Video
o Burn DVD of Lions Club founding video for display
o Remove “Stars of the Town” from TV display in new exhibit
• Partnership with Museum of Naval History
o Potential dual-pass admission program
May 2024 Student Monthly Report 2
o Updated information on both museums
o Contact google about phone number and address displayed on Sub’s search
results
May Visitors + Admissions
Date Visitors Admissions ($)
May 17th 8 15 May 18th 24 43 May 19th 27 47
May 20th 12 36
May 21st 0 0
May 22nd 4 12
May 23rd 8 24
May 24th 0 0 May 25th 22 41 May 26th 6 18
May 27th 2 6
May 28th 2 6
May 29th 3 9
May 30th 11 33 May 31st 8 17 Total 137 – 113 Adults, 24 Kids $307
June 2024 Student Monthly Report- Port Burwell Marine
Museum
Projects Completed:
Port Burwell School reunion display
• Arranged artifacts on rolling display
• Printed out and displayed label
• Rolled display to school
• Dismantled display after reunion and transported cart and artifacts back to
museum
Canada Day Preparation
• Skewered corks and spray painted
• Cut ribbon for wings
• Contacted bee man and arranged for him on Canada day
• Made craft prototype
• Moved Picnic benches
Planned for summer kids program
• Made poster
• Prepared craft supplies
• Finalized dates
Projects in Progress:
Summer Kids Program
• Yet to start program
• Preparing craft supplies
• Working on prototypes for crafts
Artifact Photographs for Database
• Renamed files to artifact accession numbers
• Moved found artifact photos to USB stick to mail to Gina
• Took pictures of portrait artifacts
Future Projects:
Fishing Game for big desk
• Found “fishing rods” and magnets
• Make a fishing game to go on the big desk in the kids cove
• Need to make things to catch and a “board” lake to catch them in
June 2024 Student Monthly Report 2
Date Guests Admissions $
June 1 6 18
June 2 24 47
June 3 8 21
June 4 2 6
June 5 0 0
June 6 0 0
June 7 9 17
June 8 28 59
June 8 (Grand Re-Opening #’s) 44 Adults, 5 Kids 49 Total N/A Free Admission during Open House 2-4pm
June 9 11 24
June 10 4 12
June 11 9 26
June 12 3 9
June 13 9 23
June 14 13 20
June 15 14 37
June 16 21 47
June 17 0 0
June 18 0 0
June 19 6 18
June 20 4 12
June 21 0 0
June 22 6 18
June 23 8 24
June 24 0 0
June 25 0 0
June 26 7 21
June 27 14 38
June 28 11 29
June 29 44 75
June 30 55 80 Total: 257Adults 59Kids (301 Adults, 64 Kids w/ Re-opening)
$681
Ontario By Bike Network - Notification
From: Ontario By Bike <info@ontariobybike.ca>
Sent: Tuesday, July 9, 2024 10:23 AM
To: curator
Subject: Listing "Port Burwell Marine Museum & Historic Lighthouse" Published - Welcome to the
Ontario By Bike Network!
Dear Port Burwell Marine Museum & Historic Lighthouse,
Welcome to the Ontario By Bike Network! We have received and approved your registration to become
a certified bicycle friendly business.
Your listing is now available and can be viewed by the public on our website. We invite you to review the
listing at https://www.ontariobybike.ca/business-directory/port-burwell-marine-museum-historic-
lighthouse/.
The listing can also be found via our digital Ontario By Bike Network map or from the Great Places to
Cycle webpage for your region: www.ontariobybike.ca/great-places-to-cycle
Within 2-3 weeks we will be sending you a welcome package that will include the following:
· Ontario By Bike Network Participants Tool Kit. This publication contains a wealth of information on the
Ontario By Bike Network. Consider using this tool kit as a resource to inform staff who will be working at
the certified bicycle-friendly location and will be interacting with visitors.
· Ontario By Bike Network – Regional Cycling Resource for your area. The publication can be used as a
resource to assist bicycle friendly tourism businesses to better understand and communicate the various
cycling experiences and resources available throughout the surrounding areas to their customers.
· Ontario By Bike Network decal that you can display to identify your location as bicycle friendly and as
an Ontario By Bike Network participant. The decal easily attaches to an inside window, for view from the
outside. Consider identifying your location further by including the Ontario By Bike logo and website link
on-line or in any of your promotional publications. Our logo can be found at
www.ontariobybike.ca/obblogos along with our Design Guidelines and Logo Usage Requirements.
· Rack cards promoting the Ontario By Bike Network, cycle tourism and some bike-train options across
Ontario. They may be of interest to your guests/customers. We hope you can put them on display.
· Cycling in Ontario Guide (2024) – This 56 page publication promotes over 60 cycling itineraries
throughout Ontario, including some that may be located close to your location. In 2024 we printed
40,000 copies (in English and French) and ask our network to assist with distribution.
Please let us know if you require additional copies. A digital version is also available at
www.ontariobybike.ca/2024
Also, please don't forget to maximize the use of your business listing's "Business Description" section.
This is a great opportunity to communicate the unique selling points of your business to a targeted
audience of cycle tourists. To add to or edit your business listing visit
www.ontariobybike.ca/industry/how-to-edit-your-listing
If you have any further questions regarding the Ontario By Bike Network, please do not hesitate to
contact us.
Ontario By Bike
www.ontariobybike.ca
C/O Transportation Options
850 Coxwell Ave ~ Toronto, ON ~ M4C 5R1
416-827-2774 / 1-866-701-2774
www.transportationoptions.org