HomeMy WebLinkAboutJune 20, 2024 - Council - Addendum (2)THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING ADDENDUM
Thursday, June 20, 2024
13.2 C Report CAO-27/24 by Thomas Thayer, CAO re 2024-2029 Energy Conservation
and Demand Management Plan – Ontario Regulation 25/23
REPORT
CAO
TO: Mayor & Members of Council
FROM: Thomas Thayer, Chief Administrative Officer
DATE: June 20, 2024
REPORT: CAO-27/24 SUBJECT: 2024-2029 ENERGY CONSERVATION AND DEMAND MANAGEMENT PLAN –
ONTARIO REGULATION 25/23
BACKGROUND
On January 1, 2019, the Green Energy Act, 2009 was repealed, along with its regulations. Select conservation and energy efficiency initiatives, such as the Broader Public Sector Energy
Reporting Regulation, were moved to the Electricity Act, 1998. Ontario Regulation 397/11 (Energy Conservation and Demand Management Plans) was replaced by Ontario Regulation 507/18 (Broader Public Sector: Energy Reporting and Conservation and Demand Management Plans).
Ontario Regulation 507/18 Broader Public Sector: Energy Reporting and Conservation and Demand Management Plans, enacted under the Electricity Act, 1998, provided the process for the development of energy conservation and demand management plans (ECDMP). Since this time, Ontario Regulation 25/23 under the Electricity Act, 1998, as amended, has replaced its predecessor, Ontario Regulation 507/18, with no substantial changes. O. Reg 25/23 requires municipalities adopt and publish their ECDMP before July 1, 2024. DISCUSSION
The Municipality has been tracking its consumption data for all facilities since 2011. Consumption data for energy reporting purposes includes electricity demand (Kwh), natural gas demand (m3), and annual flow data (ML) on the wastewater system. The Municipality’s last
stand-alone ECDMP was the 2015-2020 Plan, which included years 2011-2013 as appendices and guiding years for energy reduction, where feasible.
When the Municipality adopted the Municipal Energy Plan/Local Action Plan (MEP/LAP) in 2018, it included certain components of the ECDMP to remain compliant with O. Reg 507/18. However, the best practice under the new O. Reg is to have a stand-alone ECDMP, and staff recommend the same for two reasons:
1) The ECDMP is meant for municipal facilities reporting only and requires the Municipality to set targets for its energy conservation and efficiency over the five-year period of the
ECDMP. The MEP/LAP is a much larger plan and considers consumption and production across all of Bayham rather than focusing on the Municipality as a public sector organization. The MEP/LAP, however, does still require an update as identified previously in Report CAO-01/24, and staff have commenced these discussions with Arcadis. 2) The MEP/LAP specifically identifies that it is informed by the Municipality’s ECDMP and associated goals. Going forward, for one Plan to inform another, it is a best practice to separate the two so they are uniquely identifiable and able to be exclusively referenced.
Attached is the draft 2024-2029 Energy Conservation and Demand Management Plan for the Municipality’s facilities. It sets certain targets based on consumption data and identifies actions
and measures to guide staff towards the goals of the ECDMP. Four years of consumption data are included as an appendix to the ECDMP (2018, 2019, 2022, 2023). Due to the COVID-19 pandemic, in 2020 and 2021, municipal facility operations were impacted. Certain facilities were
closed and others, such as the Municipal office, were under-utilized due to mandates to physically distance and work remotely where possible. In light of these impacts, 2020 and 2021 consumption data are considered anomalous and are not included as reference data at this
time. The ECDMP also references a number of successes over the last five-year period (2018-2023). The Municipality has decreased its electricity demand by 13 percent, and natural gas consumption by 29 percent. A key cause of the decreased electricity demand has been the continued progress made to right-size the Municipality’s facility footprint. In 2018, the former Municipal Office was formally disposed of, and in 2022, the Vienna Community Centre was sold. These dispositions have resulted in energy and financial savings – both capital and operating – to Bayham and associated decreases to greenhouse gas emissions. The ECDMP is a five-year Plan. Over this five-year period and in accordance with O. Reg
25/23, the ECDMP will be updated as needed under the direction of the CAO to ensure compliance with the Regulation. A formal comprehensive review and update will be required in the first half of 2029. Given the legislated requirement to have an adopted ECDMP before July 1, 2024, staff recommend adoption of the ECDMP as presented with further direction to post the ECDMP on
the Municipal website. STRATEGIC PLAN 2.3: Quality of Life > To engage the community in raising its value for and consciousness of the environment through innovative natural area, energy and other environmental conservation initiatives Initiative(s): Review the Municipal Energy Plan
ATTACHMENTS 1. Draft 2024-2029 Energy Conservation and Demand Management Plan
RECOMMENDATION 1. THAT Report CAO-27/24 re 2024-2029 Energy Conservation and Demand Management Plan – Ontario Regulation 25/23 be received for information; 2. AND THAT the Council of The Corporation of the Municipality of Bayham adopt the 2024-2029 Energy Conservation and Demand Management Plan;
3. AND THAT staff be directed to post the 2024-2029 Energy Conservation and Demand
Management Plan to the Municipal website. Respectfully Submitted by: Thomas Thayer, CMO, AOMC Chief Administrative Officer
Energy Conservation and
Demand Management Plan
2024-2029
Table of Contents
Page Number
Purpose………………………………………………………………………………………….. 3
Declaration of Commitment……………………………………………………………………. 3
Municipal Energy Leader………………………………………………………………………. 3
Current Municipal Energy Tracking Practices……………………………………………….. 4
Conservation Targets…………………………………………………………………………... 4
2018-2023 Successes…………………………………………………………………………. 5
2024-2029 Actions and Measures……………………………………………………………. 6
Energy Conservation and Demand Management Plan Review………………………..…. 7
Appendix “A” – Data………………………………...……………………………………… 8-11
Energy Conservation and Demand Management Plan 3
Purpose
The Municipality of Bayham 2024-2029 Energy Conservation and Demand Management Plan as required pursuant to Ontario Regulation 25/23, which replaces its
predecessor regulations, 507/18 and 397/11, under the Electricity Act is designed to assist in facilitating the continued progress of the Municipality of Bayham toward a sustainable future based on clear objectives and targets, and a call to focused community action.
The 2024-2029 Energy Conservation and Demand Management Plan aligns with the Municipality’s 2023-2026 Community Strategic Plan, specifically Section 2.3, which states: 2.3: Quality of Life > To engage the community in raising its value for and
consciousness of the environment through innovative natural area, energy and other environmental conservation initiatives Initiative(s): Review the Municipal Energy Plan Declaration of Commitment
The Council of The Corporation of the Municipality of Bayham is committed to allocating
necessary resources, where it is cost effective and corporately feasible and responsible to do so, to develop and implement a living and functional Energy Conservation and Demand Management Plan as required under Ontario Regulation 25/23. The Municipality of Bayham Energy Conservation and Demand Management Plan shall
strive to educate staff and public, implement energy efficiencies and best practices, and
reduce energy consumption and its related environmental impact. All Municipal staff, coordinated by the Chief Administrative Officer (CAO), shall work towards the implementation, analysis, monitoring, and review of progress towards the
goal of an energy efficient and sustainable Municipality of Bayham.
The Municipality of Bayham shall incorporate energy efficiency and energy awareness into all areas of municipal action including corporate procedures, procurement practices, financial management and investment decisions.
Municipal Energy Leader
The administration and implementation of the Municipality of Bayham 2024-2029 Energy Conservation and Demand Management Plan shall be the responsibility of the CAO. As all staff contribute to energy use, all staff shall share the responsibility to be cognizant of energy use and work towards a culture of conservation. Through staff training and corporate information tracking, the Municipality shall be able to see the
results of efforts. By incorporating energy use consideration into the capital and
Energy Conservation and Demand Management Plan 4
operating budget process, staff will ensure the implementation of sustainable and efficient energy use at an asset level moving forward.
The progress made by the Municipality of Bayham at the corporate level and the goals established moving forward will further inform upcoming and ongoing review of the Municipality’s Energy Plan/Local Action Plan on Greenhouse Gas Emissions to move Bayham forward geographically as an environmental leader.
Current Municipal Energy Tracking Practices
The management of energy consumption and the energy performance of the
Municipality of Bayham is currently monitored corporately and includes actual monetary costs of energy. The current tracking method is mainly used for satisfaction of Ontario Regulation 25/23 and budgeting purposes. Tracking practices comprise twenty-one (21) active municipal facilities and two (2) legacy facilities, servicing functional areas of
Administration, Cultural Services, Fire and Emergency Services, Public Works,
Recreation, and Wastewater. As a best practice, staff define baseline statistics to accurately evaluate progress over the life of the Plan to address benefits to municipal finance and overall energy use. For
purposes of this Plan, the 2023 calendar year will be used as the baseline for municipal
benchmarking purposes. Successes discussed later in this Plan use 2018 as the baseline. Attached to this Plan in Appendix “A” are municipal energy consumption statistics for
the 2018, 2019, 2022, and 2023 energy reporting years for each of the facilities the
Municipality reports on. Energy consumption data was collected for 2020 and 2021, but due to the impacts of the COVID-19 pandemic and its effects on municipal operations and facility usage in 2020 and 2021, statistics for these years are considered anomalous and have been excluded from the Appendix.
Conservation Targets
The Municipality of Bayham shall strive to obtain the goals outlined in the Municipality of Bayham 2024-2029 Energy Conservation and Demand Management Plan in order to obtain the following targets:
• Reduce the greenhouse gas emissions (kg) of the Municipality by ten (10) percent prior to July 1, 2029.
• Improve greenhouse gas emission efficiency (kg/ft2) of the Municipality by ten
(10) prior to July 1, 2029.
• Reduce energy consumption (ekWh/yr) of the Municipality by an average of 0.5 percent per year during the life of the Plan.
• Reduce natural gas consumption (m3/yr) of the Municipality by an average of 0.5
percent per year during the life of the Plan.
Energy Conservation and Demand Management Plan 5
Objectives:
The Municipality of Bayham 2024-2029 Energy Conservation and Demand
Management Plan shall assist in facilitating the transition of the Municipality towards a sustainable future based on the following objectives:
• Maximize fiscal resources and avoid cost increases through direct and indirect
energy savings.
• Reduce the environmental impact of the Municipality's operations.
• Increase the comfort and safety of occupants of Municipal facilities.
• Promote a culture of energy conservation within the Municipality and the
community.
2018-2023 Successes
The previous Energy Conservation and Demand Management Plan included similar
targets for the previous five year time period. These general goals have been applied to
the evaluation of the progress the Municipality of Bayham has made over the last five
years respecting energy and natural gas usage.
Since 2018, total municipal electricity usage (eKwh/yr) has decreased by 13.33 percent;
total municipal natural gas usage (m3/yr) has decreased by 29.44 percent; and, total
municipal greenhouse gas emissions1 (kg) have decreased by an estimated 17.5
percent, resulting in improved efficiency of municipal facility space. Associated tables
and charts are included below:
Table and Chart – 2018-2023 – electricity usage (eKwh) trend for municipal facilities.
1 Greenhouse gases are methane, carbon dioxide, and nitrous oxide and are calculated using an algorithm and local
annual multipliers through the Municipality’s Energy Portfolio Manager.
Energy Reporting
Year
Total Electricity
Usage (eKwh)
2018 990280
2019 950406
2020 832959
2021 816938
2022 845391
2023 858243
%Change (2018-2023)-13.33%
Energy Conservation and Demand Management Plan 6
Table and Chart – 2018-2023 – Natural gas usage (m3) trend for municipal facilities.
A key component of the realized reductions in total electricity demand and natural gas
cubic metres consumed was the disposition of under-utilized, surplus non-core critical
facilities to follow progress made between 2015 and 2020 to improve facility efficiencies
by right-sizing municipal facility floor area to current operational realities. This results in
a total eKwh decrease of approximately 50,000 Kwh/year in perpetuity.
2024-2029 Actions and Measures
The intent of the Municipality of Bayham 2024-2029 Energy Conservation and Demand Management Plan is to provide a relevant strategy with clear targets in order to clearly communicate the Municipal commitment to energy efficiency and sustainability. Utilizing
the expertise of public sector organizations and the dedication of staff, the Municipality
of Bayham shall overcome limited financial and human resources to complete actions as follows towards energy efficiency and sustainability.
Municipality of Bayham – Actions and Measures
Action Status Assessment Integrate monitoring and assessments of all corporate energy use of the Municipality into the
2024-2029 Energy Conservation
and Demand Management Plan
Complete Benchmarking – 2023 will be the baseline energy reporting year for this Plan
Conduct facility audits on all
Municipal facilities that consume energy
In progress Expenditure approved in
2024-2033 Budget
Review and update Municipal
Energy Plan/Local Action Plan
In progress Process approved by
council
Energy Reporting
Year
Natural Gas
Usage (m3)
2018 68352.07
2019 61097.21
2020 51865.02
2021 51760.76
2022 60341.4
2023 48228.8
%Change (2018-2023)-29.44%
Energy Conservation and Demand Management Plan 7
Review Official Plan Energy Policies In progress Official Plan Conformity Review started with Arcadis
Seek energy efficiency and sustainability funding opportunities Continual Budget item(s) as they arise
Communicate a corporate commitment to sustainability and responsible energy use
Continual Communicated to staff and through website
Strengthen partnerships with utility providers Continual Not applicable.
Seek grants to support energy efficiency of Municipal facilities Continual Not applicable.
Energy Conservation and Demand Management Plan Review
The Municipality of Bayham 2024-2029 Energy Conservation and Demand
Management Plan shall be reviewed and updated in accordance with Ontario Regulation 25/23 or as required under the leadership of the CAO.
Energy Conservation and Demand Management Plan 8
Appendix “A”
Operation Type
Total Floor
Area (ft2)
Electricity
Demand
(Kwh)
Natural
Gas Usage
(m3)
Annual
Flow
(ML)
1 Centre St - booster pump Wastewater - 1,682.00 - 1.36
2 Municipal Office (Plank Rd)Administration 4,440.00 6,954.00 4,146.00 -
3 Port Burwell Beach Washrooms Recreation 450.00 12,557.00 - -
4 Port Burwell Fire Station Fire and Emergency Services 3,900.00 41,412.00 11,127.50 -
5 Port Burwell Library Cultural Services 1,900.00 7,040.00 2,164.60 -
6 Port Burwell Lighthouse Cultural Services 400.00 2,483.00 - -
7 Port Burwell Marine Museum Cultural Services 2,900.00 8,607.00 5,174.00 -
8 Pumping Station #1 Wastewater - 26,447.00 30.87 33.73
9 Pumping Station #2 Wastewater - 22,094.00 62.70 63.63
10 Pumping Station #3 Wastewater - 3,056.00 - 9.54
11 Pumping Station #4 Wastewater - 1,353.00 - 1.59
12 Pumping Station #5 Wastewater - 37,030.00 280.10 113.26
13 Pumping Station #6 Wastewater - 56,729.00 468.40 166.59
14 Pumping Station #7 Wastewater - 3,182.00 - 10.52
15 Pumping Station #8 Wastewater - 6,556.00 - 70.14
16 Richmond Road Pump Wastewater - 26,391.00 1,038.90 11.56
17 SCC Food Booth Recreation 1,000.00 1,860.00 5.60 -
18 Sewer Plant Wastewater - 449,520.00 - -
19
Straffordville Community Centre /
Municipal Office Recreation / Administration 8,000.00 139,754.00 11,633.00 -
20 Straffordville Fire Hall Fire and Emergency Services 6,068.00 19,372.00 9,000.00 -
21 Straffordville Garage Public Works 13,300.00 36,219.00 22,002.00 -
22 Straffordville Library Cultural Services 2,100.00 19,019.00 1,165.10 -
23 Vienna Community Centre Recreation 6,800.00 60,963.00 53.30 244.52
Totals:51,258.00 990,280.00 68,352.07
Operation Name
2018 Energy Reporting Year
Energy Conservation and Demand Management Plan 9
Operation Type
Total Floor
Area (ft2)
Electricity
Demand
(Kwh)
Natural
Gas Usage
(m3)
Annual
Flow
(ML)
1 Centre St - booster pump Wastewater - 1,523.00 - 1.18
2 Port Burwell Beach Washrooms Recreation 450.00 11,676.00 - -
3 Port Burwell Fire Station Fire and Emergency Services 3,900.00 47,929.00 8,691.40 -
4 Port Burwell Library Cultural Services 1,900.00 6,955.00 1,990.60 -
5 Port Burwell Lighthouse Cultural Services 400.00 1,887.00 - -
6 Port Burwell Marine Museum Cultural Services 2,900.00 7,830.00 5,205.00 -
7 Pumping Station #1 Wastewater - 27,815.00 50.51 34.35
8 Pumping Station #2 Wastewater - 18,613.00 150.70 59.37
9 Pumping Station #3 Wastewater - 4,258.00 - 11.25
10 Pumping Station #4 Wastewater - 1,398.00 - 1.62
11 Pumping Station #5 Wastewater - 35,290.00 298.50 119.22
12 Pumping Station #6 Wastewater - 25,860.00 370.90 167.60
13 Pumping Station #7 Wastewater - 3,267.00 - 10.89
14 Pumping Station #8 Wastewater - 7,521.00 - 78.65
15 Richmond Road Pump Wastewater - 25,986.00 1,237.90 11.08
16 SCC Food Booth Recreation 1,000.00 1,284.00 2.80 -
17 Sewer Plant Wastewater - 457,680.00 331.20 247.74
18
Straffordville Community Centre /
Municipal Office Recreation / Administration 8,000.00 130,497.00 11,413.50 -
19 Straffordville Fire Hall Fire and Emergency Services 6,068.00 19,274.00 8,509.50 -
20 Straffordville Garage Public Works 13,300.00 41,727.00 21,761.10 -
21 Straffordville Library Cultural Services 2,100.00 19,435.00 1,019.20 -
22 Vienna Community Centre Recreation 6,800.00 52,701.00 64.40 -
Totals:46,818.00 950,406.00 61,097.21
2019 Energy Reporting Year
Operation Name
Energy Conservation and Demand Management Plan 10
Operation Type
Total Floor
Area (ft2)
Electricity
Demand
(Kwh)
Natural
Gas Usage
(m3)
Annual
Flow
(ML)
1 Centre St - booster pump Wastewater - 1,519.00 - 0.71
2 Port Burwell Beach Washrooms Recreation 450.00 8,540.00 - -
3 Port Burwell Fire Station Fire and Emergency Services 3,900.00 50,201.00 8,592.10 -
4 Port Burwell Library Cultural Services 1,900.00 6,306.00 1,350.40 -
5 Port Burwell Lighthouse Cultural Services 400.00 1,324.00 - -
6 Port Burwell Marine Museum Cultural Services 2,900.00 8,170.00 4,553.80 -
7 Pumping Station #1 Wastewater - 26,312.00 94.00 31.93
8 Pumping Station #2 Wastewater - 19,110.00 116.20 64.66
9 Pumping Station #3 Wastewater - 4,675.00 - 9.70
10 Pumping Station #4 Wastewater - 1,513.00 - 1.62
11 Pumping Station #5 Wastewater - 35,439.00 396.00 112.75
12 Pumping Station #6 Wastewater - 23,084.00 437.00 167.78
13 Pumping Station #7 Wastewater - 3,202.00 - 8.95
14 Pumping Station #8 Wastewater - 5,727.00 - 59.68
15 Richmond Road Pump Wastewater - 30,101.00 915.20 10.17
16 SCC Food Booth Recreation 1,000.00 1,236.00 2.80 -
17 Sewer Plant Wastewater - 457,680.00 847.90 234.09
18
Straffordville Community Centre /
Municipal Office Recreation / Administration 8,000.00 80,306.00 9,480.30 -
19 Straffordville Fire Hall Fire and Emergency Services 6,068.00 16,605.00 8,188.20 -
20 Straffordville Garage Public Works 13,300.00 39,616.00 20,591.90 -
21 Straffordville Library Cultural Services 2,100.00 19,958.00 1,238.00 -
22 Vienna Community Centre Recreation 6,800.00 4,767.00 3,537.60 -
Totals:46,818.00 845,391.00 60,341.40
2022 Energy Reporting Year
Operation Name
Energy Conservation and Demand Management Plan 11
Operation Type
Total Floor
Area (ft2)
Electricity
Demand
(Kwh)
Natural
Gas Usage
(m3)
Annual
Flow
(ML)
1 Centre St - booster pump Wastewater - 1,400.00 - -
2 Port Burwell Beach Washrooms Recreation 450.00 12,515.00 - -
3 Port Burwell Fire Station Fire and Emergency Services 3,900.00 64,742.00 7,083.40 -
4 Port Burwell Library Cultural Services 1,900.00 5,258.00 1,153.60 -
5 Port Burwell Lighthouse Cultural Services 400.00 314.00 - -
6 Port Burwell Marine Museum Cultural Services 2,900.00 8,252.00 3,964.10 -
7 Pumping Station #1 Wastewater - 28,504.00 415.00 35.25
8 Pumping Station #2 Wastewater - 19,661.00 125.70 66.11
9 Pumping Station #3 Wastewater - 5,078.00 - 9.92
10 Pumping Station #4 Wastewater - 1,548.00 - 1.65
11 Pumping Station #5 Wastewater - 34,351.00 210.50 117.88
12 Pumping Station #6 Wastewater - 27,675.00 399.20 188.28
13 Pumping Station #7 Wastewater - 4,077.00 - 11.13
14 Pumping Station #8 Wastewater - 6,697.00 - 74.18
15 Richmond Road Pump Wastewater - 25,964.00 923.80 11.23
16 SCC Food Booth Recreation 1,000.00 1,574.00 2.80 -
17 Sewer Plant Wastewater - 451,465.00 786.10 270.71
18
Straffordville Community Centre /
Municipal Office Recreation / Administration 8,000.00 84,819.00 7,437.10 -
19 Straffordville Fire Hall Fire and Emergency Services 6,068.00 15,967.00 8,509.50 -
20 Straffordville Garage Public Works 13,300.00 36,534.00 16,210.10 -
21 Straffordville Library Cultural Services 2,100.00 21,848.00 1,007.90 -
Totals:40,018.00 858,243.00 48,228.80
2023 Energy Reporting Year
Operation Name