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Home My WebLink AboutMay 16, 2024 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, May 16, 2024 7:00 p.m. The May 16, 2024 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAO CLERK PLANNING COORDINATOR / DEPUTY CLERK MANAGER OF CAPITAL PROJECTS / WATER/WASTEWATER FIRE CHIEF CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. ED KETCHABAW RAINEY WEISLER DANFROESE SUSAN CHILCOTT TIMOTHY EMERSON THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL ED ROLOSON HARRY BARAN I K *via Zoom 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Dan Froese declared a pecuniary interest to item 12.2 A as he is the landowner of the application. Councillor Sue Chilcott declared a pecuniary interest later in the meeting to item 13.2 B as she is the President of the Bayham Historical Society. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 11.2 B Report FR-02/24 by Harry Baranik, Fire Chief re Procurement and Repair Update — Pumpers 1 and 2 4. ANNOUNCEMENTS Councillor Emerson announced that he is hosting a series of fundraisers for the Lighthouse at the Church of Music in Vienna. Friday, May 24th is the first concert. Councillor Chilcott announced that Edisonfest will be held on Saturday, June 1, 2024 at Memorial Park. Council Minutes May 16, 2024 Mayor Ketchabaw announced that the Marine Museum will be having a Grand Re -Opening event on Saturday, June 8, 2024. 5. PRESENTATIONS 6. DELEGATIONS A. Vincent Lizotte re 2018 Municipal Energy Plan — Local Action Plan on GHG Emissions Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the delegation from Vincent Lizotte re 2018 Municipal Energy Plan — Local Action Plan on GHG Emissions be received. CARRIED 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held May 2, 2024 B. Statutory Planning Meeting held May 2, 2024 Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the minutes of the Regular Meeting of Council and Statutory Planning Meeting held May 2, 2024 be approved as presented CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 2 Council Minutes May 16, 2024 A. Report PS-08/24 by Ed Roloson, Manager of Capital Projects — Water/Wastewater re 2024 Roads Surface Treatment Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report PS-08/24 re 2024 Roads Surface Treatment - Capital be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham is supportive of proceeding with the bid provided by Duncor Enterprises Inc. of $2,313,979.20 + HST, of which $516,572.00 + HST is Bayham's portion; AND THAT a by-law authorizing an Agreement between the Municipality of Bayham and Duncor Enterprises Inc. for surface treatment services be brought forward for Council's consideration. CARRIED B. Report FR-02/24 by Harry Baranik, Fire Chief re Procurement and Repair Update — Pumpers 1 and 2 Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report FR-02/24 re Procurement and Repair Update — Pumpers 1 and 2 be received for information. CARRIED 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Minor Variance Application A-05/24 Mauer B. Notice of Public Meeting re Minor Variance Application A-06/24 Thiessen C. Notice of Public Meeting re Minor Variance Application A-07/24 Thiessen Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 12.1.1 A — C be received for information. CARRIED 3 Council Minutes 12.1.2 Requiring Action 12.2 Reports to Council May 16, 2024 A. Report DS-38/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-13/24 Dan Froese Farms Inc. 56796 Glen Erie Line Councillor Froese left the table at 7:33 pm. Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report DS-38/24 regarding the Dan Froese Farms Inc. rezoning application ZBA- 13/24 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held May 2, 2024 associated with this application, there were no attendees, no oral presentations and no written submissions received regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property located in Part Lot 23 Concession 2, known municipally as a 56796 Glen Erie Line, from Agricultural (Al) to Site -specific Rural Residential (RR-51) on the severed lot and from Agricultural (Al) to Special Agriculture (A2) on the retained parcel as a condition of Consent E2-24 to permit the severance of a surplus farm dwelling; AND THAT Zoning By-law No. Z781-2024 be presented to Council for enactment. CARRIED Councillor Froese returned to the table at 7:37 pm. 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Prince Edward County re National Housing Affordability Crisis B. County of Hastings re Sustainable Infrastructure Funding for Small Rural Municipalities C. Township of Manitouwadge re Review of the Ontario Works and Ontario Disability Support Program Financial Assistance Rates D. Multi -Municipal Energy Working Group re Wind Turbine Projects E. Elgin County re April 30, 2024 County Council Highlights 4 Council Minutes May 16, 2024 F. Woodstock Ingersoll Tillsonburg & Area Association of Realtors re Bayham Housing Market Update for April 2024 G. Watson & Associates re Bill 185 Comments (Planning Act & Municipal Act) H. Watson & Associates re Bill 185 Comments (Development Charges Act) I. Port Burwell Area Secondary Water Supply System re Draft Minutes from April 24, 2024 Meeting J. Long Point Region Conservation Authority re April 3, 2024 Meeting Minutes K. Long Point Region Source Protection Authority re April 5, 2023 Meeting Minutes L. Township of Malahide, Municipality of Bayham & Town of Aylmer re Notice to Residents and Property Owners Regarding Noxious Weeds Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT items 13.1.1 A — L be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. Report CL-05/24 by Meagan Elliott, Clerk re Procedural By-law Amendments Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report CL-05/24 re Procedural By-law Amendments be received for information; AND THAT the proposed agenda headers, including a consent agenda and moving open forum after the minutes be updated within the Procedural By-law; AND THAT staff be directed to present a land acknowledgement statement policy for consideration and report information for how to post a land acknowledgement plaque within the Council Chambers and digitally for the live -streams; AND THAT language for including O Canada to the Inaugural meeting be included to the PB updates. CARRIED B. Report CL-06/24 by Meagan Elliott, Clerk re 2024 Municipal Assistance — First Intake Councillor Chilcott left the table at 8:25 pm 5� Council Minutes May 16, 2024 Moved by: Councillor Froese Seconded by: Councillor Emerson THAT Report CL-06/24 re 2024 Municipal Assistance — First Intake be received for information; AND THAT all facility and road closure requests be approved, subject to the provision of a liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT the requests for a staff presence for road closure purposes be approved with the ability to utilize the OPP as a backup and, if utilized, compensate from the Municipal Assistance budget; AND THAT staff be directed to advise external agencies of the approved events and obtain County approval for use of County roads for noted closures; AND THAT all material requests be approved with a deposit of $10/per item to be provided to the Municipality prior to the event; AND THAT staff be directed to conduct lawn and facility maintenance as necessary prior to the events; AND THAT all facility rental relief requests be approved; AND THAT the following funding be granted: - Bayham Historical Society — Edisonfest - $1333 - Port Burwell Historical Society — Canada Day Celebration - $1333 - Vienna Lions Club — Kidsfest - $667 - Beachfest Committee — Bayham Beachfest - $1333 - Straffordville Community Committee — Watermelon Festival - $1333 AND THAT the Municipality of Bayham reserves the right to revoke said approvals at any time for any reason and approved timelines may be adjusted for the use of certain facilities or materials should they become unavailable due to construction or unforeseen circumstances. CARRIED Councillor Chilcott returned to the table at 8:35 pm, C. Report CAO-19/24 by Thomas Thayer, CAO re GIS Services Agreement — Elgin County Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-19/24 re GIS Services Agreement — Elgin County be received for information; 6 Council Minutes May 16, 2024 AND THAT the Council of The Corporation of the Municipality of Bayham agrees to enter into a GIS Services Agreement with Elgin County; AND THAT the Mayor and Chief Administrative Officer be directed to execute the GIS Services Agreement on behalf of the Municipality; AND THAT the appropriate authorizing by-law be brought forward for Council's consideration. CARRIED 14. BY-LAWS A. By-law No. 2024-010 Being a by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Eden Drain Branch C (third reading) B. By-law No. 2024-025 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Duncor Enterprises Inc. C. By-law No. 2024-026 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and the Corporation of the County of Elgin for GIS services D. By-law No. Z781-2024 Being a by-law to amend By-law No. Z456-2003, as amended — Dan Froese Farms Inc. Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. 2024-010 be given a third and final reading. CARRIED Moved by: Councillor Emerson Seconded by: Councillor Froese THAT By-law Nos. 2024-025 and 2024-026 be read a first, second and third time and finally passed CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. Z781-2024 be read a first, second and third time and finally passed. CARRIED 7 Council Minutes May 16, 2024 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Draft Joint Cemetery Board Minutes from April 30, 2024 Meeting Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the draft Joint Cemetery Board minutes from the April 30, 2024 Meeting be received for information. CARRIED B. Recommendation from the Joint Cemetery Board Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the recommendation from the Joint Cemetery Board be received for information; AND THAT staff be directed to present an amending by-law to the Cemetery Rates and Fees to include Death Tax administration costs under the General Rates and Fees section of the by-law. CARRIED 16.1 In Camera Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an "In Camera" Session at 8:44p.m. to discuss: A. Confidential Item re Personal matters about an identifiable individual (Administration) B. Confidential Item re Personal matters about an identifiable individual (Cemetery Board Appointments) CARRIED 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the Council do now rise from the "In Camera" Session at 10:01 p.m. and report on Confidential Item re Personal matters about an identifiable individual (Administration) 8 Council Minutes May 16, 2024 Confidential Item re Personal matters about an identifiable individual (Cemetery Board Appointments) CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Confidential Item re Personal matters about an identifiable individual (Administration) be received for information; AND THAT staff proceed as directed. CARRIED Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Confidential Item re Personal matters about an identifiable individual (Cemetery Board Appointments) be received for information; AND THAT staff proceed as directed. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-027 Being a by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Confirming By-law No. 2024-027 be read a first, second and third time and finally passed. IN—TANUM 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 10:03 p.m. CARRIED r MAYOR `} CLERK 9