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June 06, 2024 - Council
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, June 6, 2024 7:00 p.m. 7:30 p.m. Statutory Planning Meeting – 2 Applications The June 6, 2024 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS A. Rob Foster, Graham Scott Enns re 2023 Consolidated Financial Statements 6. DELEGATIONS A. Amanda Paupst, Elgin County Library Branch Supervisor re Your Bayham Libraries 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held May 16, 2024 B. Special Meeting of Council held May 23, 2024 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information Council Agenda June 6, 2024 2 11.1.2 Requiring Action 11.2 Reports to Council A. Report BL-05/24 by Stephen Miller, By-law Enforcement Officer re Refreshment Vehicle Licensing B. Report FR-03/24 by Harry Baranik, Fire Chief re Replacement of Tanker 1 – Joint Procurement C. Report PS-09/24 by Steve Adams, Manager of Public Works/Drainage Superintendent re East Beach Unloading Zone and Additional Signage D. Report PS-10/24 by Steve Adams, Manager of Public Works/Drainage Superintendent re Additional On-Street No Parking Zones – Fulton Street and Robinson Street 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Open House re Bayham Official Plan Review 2024 B. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-14/24 C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-16/24 D. Notice of Public Meeting re Proposed Minor Variance A-08/24 E. Notice of Public Meeting re Proposed Minor Variance A-09/24 F. Notice of Public Meeting re Proposed Minor Variance A-10/24 G. Notice of Passing re ZBA-13/24 Dan Froese Farms Inc. H. Notice of Decision re Minor Variance A-05/24 I. Notice of Decision re Minor Variance A-06/24 J. Notice of Decision re Minor Variance A-07/24 K. Notice of Adoption re Elgin County Official Plan L. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-09/24 M. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-17/24 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-37/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-12/24 Asher, J & C 11184 Plank Road Council Agenda June 6, 2024 3 B. Report DS-40/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Temporary Use and Demolition Agreement Benne and Martha Wiebe C. Report DS-41/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Declare Lands as Part of the Open Public Highway System Part 1 11R9348 – Part of Charles Court D. Report DS-45/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Applications E39-24 and E40-24 Best Line Construction 11156 Culloden Road 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Town of Plympton-Wyoming re ERO Postings 019-8462 and 019-8371 B. Township of Lake of Bays re Request for Royal Assent of Administrative Monetary Penalty System in the Ontario Building Code Act C. Elgin County re May 14, 2024 County Council Highlights D. Elgin County re May 28, 2024 County Council Highlights E. Swim Drink Fish re 2024 Municipality of Bayham Blue Flag Canada Application F. Municipality of Bayham re Marine Museum Grand Re-Opening Event 13.1.2 Requiring Action A. Bayham Historical Society re Port Burwell Lighthouse Restorations 13.2 Reports to Council A. Report CAO-20/24 by Thomas Thayer, CAO re Stop-Up and Close – Part 2 of Plan 11R-11164, Faye Street, Port Burwell B. Report CAO-21/24 by Thomas Thayer, CAO re Stop-Up and Close – Parts 2 & 3 or Plan 11R-10789, Snow Street, Vienna/Buildability – Ann Street Lands C. Report CAO-22/24 by Thomas Thayer, CAO re Extension of Site Plan Agreement – John and Jennifer Klassen – 9253 Plank Road (SPA-06/21) 14. BY-LAWS A. By-law No. 2024-028 Being a by-law to adopt the capital estimates for the year 2024 B. By-law No. 2024-029 Being a by-law to establish a levy for the year 2024 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof Council Agenda June 6, 2024 4 C. By-law No. 2024-031 Being a by-law to stop up and close part of the Faye Street road allowance in the Municipality of Bayham in the County of Elgin, designated as part 2 on registered pan 11R-11164 (Faye Street) D. By-law No. 2024-032 Being a by-law to stop up and close part of the road allowance between Fulton Street and Ann Street in the Municipality of Bayham, in the County of Elgin designated as parts 2 and 3 on registered plan 11R-10789 (Snow Street) E. By-law No. 2024-033 Being a by-law to license refreshment vehicles in the Municipality of Bayham F. By-law No. 2024-034 Being a by-law to amend By-law No. 2023-088 being a by-law to adopt schedules A – H for the management, regulation and control of cemeteries G. By-law No. 2024-035 Being a by-law to authorize the execution of a temporary use and demolition agreement between Benne and Martha Wiebe and the Corporation of the Municipality of Bayham H. By-law No. 2024-036 Being a by-law to authorize and declare lands in the Municipality of Bayham as part of the open public highway system (Part 1 of 11R-9348 – Part of Charles Court) I. By-law No. 2024-037 Being a by-law to amend By-law No. 2023-053 being a by-law to appoint municipal officers and employees for the Municipality of Bayham J. By-law No. 2024-038 Being a by-law to amend By-law No. 2023-095, being a by-law to establish and require the payment of rates and fees K. By-law No. Z780-2024 Being a by-law to amend By-law No. Z456-2003, as amended – Asher 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera A. Confidential Item re Litigation or potential litigation, including matters before administrative tribunals (Cost Recovery) B. Confidential Item re Sale or disposition of land; A position, plan procedures, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality of Local Board (Erieus Street) 16.2 Out of Camera Council Agenda June 6, 2024 5 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-039 Being a by-law to confirm all actions of Council 18. ADJOURNMENT June 6, 2024 The Corporation of the Municipality of BayhamP. O. Box 160 56169 Heritage LineStraffordville, Ontario, N0J 1Y0 Dear Members of Council: Re: Audit Findings This letter has been prepared to assist you with your review of the consolidated financial statements of The Corporation of the Municipality of Bayham for the year ending December 31, 2023. We look forwardto meeting with you and discussing the matters outlined below. Significant Matters Arising Changes to Audit Plan There were no changes to the audit plan (as previously presented to you). Other Matters We have not identified any other significant matters that we wish to bring to your attention at this time. Significant Difficulties Encountered There were no significant difficulties encountered during our audit. Comments on Accounting Practices Accounting Policies The significant accounting policies used by the entity are outlined in Note 1 to the consolidated financialstatements. • There were changes from previous accounting policies. These were addressed in our Audit Planning Letter and have been implemented as required in the financial statements. • We did not identify any alternative accounting policies that would have been more appropriate in thecircumstances. • We did not identify any significant accounting policies in controversial or emerging areas. Significant Accounting Estimates The following significant estimates/judgments are contained in the consolidated financial statements: • Allowance for tax vacancies, supplemental billings, write-offs and other adjustments • Carrying value and useful life of tangible capital assets •At year end potential allowances related to tax or other allowances in respect to properties includingvacancies, rebates or other are evaluated. No allowances have been made at year end in respect of property taxes or other receivables. Although an allowance has not been provided in the financialstatements, some events which are noted in the financial statements, may trigger some losses forwhich the Municipality has indicated they have set aside adequate reserves to absorb. • Environmental Provisions and Contaminated Sites (of which none were identified) •Asset Retirement Obligations (of which none were identified) Based on audit work performed, we are satisfied with the estimates made by management. Significant Financial Statement Disclosures We did not identify any financial statement disclosures that are particularly significant, sensitive orrequire significant judgments, that we believe should be specifically drawn to your attention. Uncorrected Misstatements We accumulated no significant uncorrected misstatements during our audit. Significant Deficiencies in Internal Control A deficiency in internal control exists when a control is designed, implemented or operated in such a waythat it is unable to prevent, or detect and correct, misstatements in the consolidated financial statementson a timely basis, or when a control necessary to prevent, or detect and correct, misstatements in the consolidated financial statements on a timely basis is missing. A significant deficiency in internal control is defined as a deficiency or combination of deficiencies ininternal control that, in the auditor's professional judgment, is of sufficient importance to merit theattention of those charged with governance. To identify and assess the risks of material misstatement in the consolidated financial statements, we arerequired to obtain an understanding of internal control relevant to the audit. This understanding is usedfor the limited purpose of designing appropriate audit procedures. It is not used for the purpose ofexpressing an opinion on the effectiveness of internal control and, as a result, we do not express anysuch opinion. The limited purpose also means that there can be no assurance that all significantdeficiencies in internal control, or any other control deficiencies, will be identified during our audit. We did not identify any control deficiencies that, in our judgment, would be considered significant deficiencies. Written Representations In a separate communication, as attached, we have requested a number of written representations frommanagement in respect to their responsibility for the preparation of the consolidated financial statements in accordance with Canadian public sector accounting standards. Other Audit Matters of Governance Interest We did not identify any related party relationships or transactions that were previously undisclosed to us. We did not identify any other matters to bring to your attention at this time. We would like to thank management and staff for the assistance they provided to us during the audit. We hope the information in this audit findings letter will be useful. We would be pleased to discuss them with you and respond to any questions you may have. This letter was prepared for the sole use of those charged with governance of The Corporation of theMunicipality of Bayham to carry out and discharge their responsibilities. The content should not bedisclosed to any third party without our prior written consent, and we assume no responsibility to anyother person. Sincerely, GRAHAM SCOTT ENNS LLP Chartered Professional Accountants Robert Foster, CPA, CA Partner Acknowledgement of Members of Council: We have read and reviewed the above disclosures and understand and agree with the commentstherein: Per: The Corporation of the Municipality of Bayham Signed: Date: Print Name: DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Financial Statements December 31, 2023 DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Financial Statements Year Ended December 31, 2023 Table of Contents PAGE Management Responsibility for Financial Reporting 1 Independent Auditors' Report 2 - 3 Consolidated Statement of Financial Position 4 Consolidated Statement of Operations and Accumulated Surplus 5 Consolidated Statement of Changes in Net Financial Assets 6 Consolidated Statement of Remeasurement Gains and Losses 7 Consolidated Statement of Cash Flows 8 Notes to the Consolidated Financial Statements 9 - 25 Consolidated Schedule of Segment Disclosure 26 - 27 DR AF T MANAGEMENT'S RESPONSIBILITY FOR FINANCIAL REPORTING The accompanying consolidated financial statements are the responsibility of the management of The Corporation of the Municipality of Bayham and have been prepared in accordance with Canadian public sector accounting standards. These consolidated financial statements include: Independent Auditors' report Consolidated Statement of Financial Position Consolidated Statement of Operations and Accumulated Surplus Consolidated Statement of Change in Net Financial Assets Consolidated Statement of Remeasurement Gains and Losses Consolidated Statement of Cash Flows Notes to the Consolidated Financial Statements Consolidated Schedule of Segment Disclosure The Chief Administrative Officer and the Treasurer are responsible for ensuring that management fulfills its responsibility for financial reporting and is ultimately responsible for reviewing the consolidated financial statements before they are submitted to Council for approval. The integrity and reliability of The Corporation of the Municipality of Bayham reporting systems are achieved through the use of formal policies and procedures, the careful selection of employees and an appropriate division of responsibilities. These systems are designed to provide reasonable assurance that the financial information is reliable and accurate. The consolidated financial statements have been audited on behalf of the Members of Council, Inhabitants and Ratepayers of The Corporation of the Municipality of Bayham by Graham Scott Enns LLP in accordance with Canadian generally accepted auditing standards. ______________________________________________________________ Mr. Thomas Thayer Mr. Lorne James Chief Administrative Officer Treasurer Straffordville, Ontario June 6, 2024 - 1 - DR AF T INDEPENDENT AUDITORS' REPORT To the Members of Council, Inhabitants and Ratepayers of The Corporation of the Municipality of Bayham: Opinion We have audited the consolidated financial statements of The Corporation of the Municipality of Bayham, which comprise the consolidated statement of financial position as at December 31, 2023, and the consolidated statement of operations and accumulated surplus, consolidated statement of changes in net financial assets, consolidated statement of remeasurement gains and losses, and consolidated statement of cash flows for the year then ended, and notes to the consolidated financial statements, including a summary of significant accounting policies. In our opinion, the Municipality's consolidated financial statements present fairly, in all material respects, the financial position of the Municipality as at December 31, 2023, and the results of its operations and its cash flows for the year then ended in accordance with Canadian public sector accounting standards. Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditors' Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Municipality in accordance with the ethical requirements that are relevant to our audit of the consolidated financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Responsibilities of Management and Those Charged with Governance for the Consolidated Financial Statements Management is responsible for the preparation and fair presentation of the consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. In preparing the consolidated financial statements, management is responsible for assessing the Municipality's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Municipality or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Municipality's financial reporting process. Auditors' Responsibilities for the Audit of the Consolidated Financial Statements Our objectives are to obtain reasonable assurance about whether the consolidated financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these consolidated financial statements. - 2 - DR AF T INDEPENDENT AUDITORS' REPORT (CONTINUED) Auditors' Responsibilities for the Audit of the Consolidated Financial Statements (Continued) As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: Identify and assess the risks of material misstatement of the consolidated financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Municipality's internal control. Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Municipality's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the consolidated financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Municipality to cease to continue as a going concern. Evaluate the overall presentation, structure and content of the consolidated financial statements, including the disclosures, and whether the consolidated financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. St. Thomas, Ontario Graham Scott Enns LLP June 6, 2024 CHARTERED PROFESSIONAL ACCOUNTANTS Licensed Public Accountants - 3 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Statement of Financial Position As At December 31, 2023 2023 2022 $ $ ASSETS FINANCIAL ASSETS Cash 2,509,920 3,182,072 Investments (Note 3)7,742,341 6,266,372 Taxes receivable (Note 4)777,390 594,691 Accounts receivable (Note 5)921,149 1,244,366 11,950,800 11,287,501 LIABILITIES Deferred revenue - obligatory reserve funds (Note 10)589,358 805,318 Accounts payable and accrued liabilities 833,040 876,491 Security and grading deposits 790,347 497,192 Net long-term liabilities (Note 7) 4,387,672 4,609,816 6,600,417 6,788,817 NET FINANCIAL ASSETS 5,350,383 4,498,684 NON-FINANCIAL ASSETS Tangible capital assets (Note 6)59,796,812 58,690,193 Prepaid expenses and inventory 94,576 143,612 59,891,388 58,833,805 ACCUMULATED SURPLUS (NOTE 8)65,241,771 63,332,489 ACCUMULATED REMEASUREMENT GAINS AND LOSSES (PAGE 7)-- 65,241,771 63,332,489 See accompanying notes to the consolidated financial statements. - 4 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Statement of Operations and Accumulated Surplus Year Ended December 31, 2023 Budget Actual Actual (Note 12)2023 2022 $ $ $ REVENUES Property taxation 5,553,840 5,559,083 5,139,135 Taxation from other governments 189,263 189,263 175,049 User charges 3,012,363 2,994,791 3,155,337 Transfer payments Federal 1,316,361 1,320,761 335,302 Provincial 1,750,500 1,712,301 1,864,441 Other municipalities 508,418 524,688 444,594 Investment income 323,792 469,283 182,117 Penalties and interest on taxes 93,000 81,977 91,422 Recoveries from benefiting landowners 127,000 89,185 100,369 Other 100,867 78,203 147,165 Gain (loss) on disposal of investments -(460,283)- Total Revenues 12,975,404 12,559,252 11,634,931 EXPENSES General government 1,216,419 1,357,818 1,256,610 Protection to persons and property 1,964,986 1,981,182 1,870,154 Transportation services 2,941,145 3,494,155 3,375,512 Environmental services 2,949,902 3,074,329 3,151,198 Health services 54,311 56,465 41,594 Social and family services 7,000 5,300 2,000 Recreation and cultural services 353,377 384,626 401,588 Planning and development 284,237 292,218 276,792 Loss (gain) on disposal of tangible capital assets -3,877 (367,263) Total Expenses (Note 16)9,771,377 10,649,970 10,008,185 ANNUAL SURPLUS 3,204,027 1,909,282 1,626,746 ACCUMULATED SURPLUS, BEGINNING OF YEAR 63,332,489 63,332,489 61,705,743 ACCUMULATED SURPLUS, END OF YEAR (NOTE 8)66,536,516 65,241,771 63,332,489 See accompanying notes to the consolidated financial statements. - 5 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Statement of Changes in Net Financial Assets Year Ended December 31, 2023 Budget Actual Actual (Note 12)2023 2022 $ $ $ ANNUAL SURPLUS 3,204,027 1,909,282 1,626,746 Acquisition of tangible capital assets (3,109,018)(3,109,018)(2,253,110) Amortization of tangible capital assets 1,986,559 1,986,559 2,243,700 Proceeds on disposal of tangible capital assets -11,963 516,723 Change in prepaid expenses and inventory -49,036 (62,105) Loss (gain) on disposal of tangible capital assets -3,877 (367,263) CHANGE IN NET FINANCIAL ASSETS 2,081,568 851,699 1,704,691 NET FINANCIAL ASSETS, BEGINNING OF YEAR 4,498,684 4,498,684 2,793,993 NET FINANCIAL ASSETS, END OF YEAR 6,580,252 5,350,383 4,498,684 See accompanying notes to the consolidated financial statements. - 6 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Statement of Remeasurement Gains and Losses Year Ended December 31, 2023 2023 2022 $ $ ACCUMULATED REMEASUREMENT GAINS AND (LOSSES), BEGINNING OF YEAR (NOTE 1)(482,154)- Unrealized gains attributable to investments 21,871 - Amounts reclassified to statement of operations through realization of (gain) loss on sale 460,283 - Change in accumulated remeasurement gains 482,154 - ACCUMULATED REMEASUREMENT GAINS AND (LOSSES), END OF YEAR -- See accompanying notes to the consolidated financial statements. - 7 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Statement of Cash Flows Year Ended December 31, 2023 2023 2022 $ $ OPERATING ACTIVITIES Annual surplus 1,909,282 1,626,746 Add (deduct) items not involving cash: Amortization of tangible capital assets 1,986,559 2,243,700 Loss on disposal of investments 460,283 - Loss (gain) on disposal of tangible capital assets 3,877 (367,263) 4,360,001 3,503,183 Change in non-cash items related to operations (Note 16[b]) 223,298 156,954 4,583,299 3,660,137 CAPITAL Acquisition of tangible capital assets (3,109,018)(2,253,110) Proceeds on disposal of tangible capital assets 11,963 516,723 (3,097,055)(1,736,387) INVESTING Purchase of investments (7,029,928)(2,500,000) Redemption of investments 5,349,929 - Investment income reinvested (256,253)(103,523) (1,936,252)(2,603,523) FINANCING Long-term debt repayment (222,144)(228,506) NET CHANGE IN CASH (672,152)(908,279) CASH, BEGINNING OF THE YEAR 3,182,072 4,090,351 CASH, END OF THE YEAR 2,509,920 3,182,072 See accompanying notes to the consolidated financial statements. - 8 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 The Corporation of the Municipality of Bayham (the "Municipality") is a municipality in the Province of Ontario. It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act, Municipal Affairs Act and related legislation. 1.CHANGE IN ACCOUNTING POLICIES On January 1, 2023, the Municipality adopted accounting policies to conform to new standards issued under Canadian public sector accounting standards. The Municipality adopted the following standards which had the following impact: PS 1201 - Financial Statement Presentation - resulting in presentation of a new statement of remeasurement gains and losses. This change has been applied prospectively. PS 3280 - Asset Retirement Obligations - require reporting of any asset retirement obligations as tangible capital assets and their liabilities and associated policies. It is managements opinion that no asset retirement obligations exist as at December 31, 2023. This change has been applied prospectively. PS 3450 - Financial Instruments - reporting new disclosures regarding financial instrument risks and the restatement of the opening accumulated surplus. This change has been applied prospectively. 2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The consolidated financial statements of the Municipality are prepared by management in accordance with Canadian public sector accounting standards. Significant aspects of the accounting policies adopted by the Municipality are as follows: Reporting Entity The consolidated financial statements include the assets, liabilities, revenues and expenses of the reporting entity. The reporting entity is comprised of all organizations, committees and local boards accountable for the administration of their financial affairs and resources to the Municipality and which are 100% owned or controlled by the Municipality. Consolidated Entities The following local boards are consolidated: - Various Cemetery Boards Proportionate Consolidation The Elgin Area Primary Water Board and Port Burwell Water Board have been consolidated on a proportionate basis. The Water Boards are proportionately consolidated based upon the water flow used by our Municipality in proportion to the entire flows provided by the joint boards. - 9 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Accounting for School Board Transactions Although the Municipality collects taxation on behalf of the School Boards, the taxation, other revenues, expenses, assets and liabilities with respect to the operations of the school boards are not reflected in these statements. Trust Funds Trust funds and their related operations administered by the Municipality are not included in these consolidated financial statements. Basis of Accounting The consolidated financial statements are prepared using the accrual basis of accounting. The accrual basis of accounting records revenue as it is earned and measurable. Expenses are recognized as they are incurred and measurable based upon receipt of goods or services and/or the creation of a legal obligation to pay. Deferred Revenue Government transfers, contributions and other amounts are received from third parties pursuant to legislation, regulation or agreement and may only be used in the conduct of certain programs, in the completion of specific work. In addition, certain user charges and fees which have been collected but for which the related services have yet to be performed. Revenue is recognized in the period when the related expense are incurred, services preformed. Investments Investment income consists of interest, dividends and realized gains or losses on sale of investments is recognized as revenue in the period when it is earned. Unrealized gains and losses on investments are recognized in the accumulated remeasurement gains and losses until settlement. Once realized, these gains and losses are recognized as revenue or expenses in the consolidated statement of operations. When required by funding government or related Act, investment income earned on deferred revenue is added to the investment and forms part of the deferred revenue balance. Financial Instruments The Municipality, upon initial recognition, classifies it's financial instruments into two categories: i.fair value or; ii.cost or amortized cost; Long-term debt is initially recorded at fair value and subsequently measured at amortized cost using the effective interest rate method. Transaction costs related to the issuance of long-term debt are capitalized and amortized over the term of the debt. - 10 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Financial Instruments (continued) Other financial instruments including cash, accounts receivable, accounts payable and accrued liabilities are initially measured at fair value and subsequently measured at cost. Investments are initially recorded at fair value and subsequently measured at fair value with the fair value determined as follows: i.Level 1 - Fair value measurements are those derived from quoted prices (in active markets); ii.Level 2 - Fair value measurements are those derived from inputs other than quoted prices included within Level 1 that are observable for the assets, either directly (i.e. as prices) or indirectly (i.e. derived from prices); iii.Level 3 - Fair value measurements are those derived from valuation techniques that include inputs for the asset that are not based on observable data (unobservable inputs). Unrealized gains and losses from changes in the fair value of financial instruments are recognized in the statement of remeasurement gains and losses. All financial assets are tested annually for impairment. When financial assets are impaired, impairment losses are recorded in the statement of operations. Use of Estimates The preparation of consolidated financial statements in conformity with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the period. In addition, the Municipality's implementation of the Public Sector Accounting Handbook PS3150 has required management to make estimates of historical cost and useful lives of tangible capital assets. These estimates and assumptions are based on the best information and judgment and may differ significantly from actual results. Government Transfers Government transfers are recognized in the consolidated financial statements as revenues in the financial period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met including performance and return requirements, and reasonable estimates of the amounts can be determined. Any amount received but restricted is recorded as deferred revenue and recognized as revenue in the period in which the resources are used for the purpose specified. In addition, the Municipality periodically receives senior government capital funding in the form of infrastructure grants and receives ongoing funding from both senior levels of government as a result of an allocation of the gas tax funds. - 11 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Non-Financial Assets Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. The change in non-financial assets during the year, together with the excess of revenues over expenses, provides the Change in Net Financial Assets for the year. i) Tangible capital assets Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The cost, less residual value, of the tangible capital assets are amortized on a straight-line basis over their estimated useful lives as follows: Building and components 20 to 75 years Vehicles 5 to 25 years Machinery and equipment 5 to 27 years Land improvements 18 to 25 years Plants and facilities 20 to 75 years Roads 20 to 60 years Bridges and other structures 15 to 80 years Underground and other networks 17 to 100 years No amortization is charged in the year of acquisition and a full year of amortization is charged in the year of disposal. Assets under construction are not amortized until the asset is available for productive use. ii) Contributions of tangible capital assets Tangible capital assets received as contributions are recorded at their fair value at the date of receipt and also are recorded as revenue. iii) Works of art and cultural and historic assets Works of art and cultural and historic assets are not recorded as assets in these financial statements. iv) Interest capitalization The Municipality does not capitalize interest costs associated with the acquisition or construction of a tangible capital asset. vi) Inventories of supplies Inventories of supplies held for consumption are recorded at the lower of cost and replacement cost. - 12 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Tax Revenues In 2023, the Municipality received $5,748,346 (2022 - $5,314,184) in property tax revenues for municipal purposes. The authority to levy and collect property taxes is established under the Municipal Act 2001, the Assessment Act, the Education Act, and other legislation. The amount of the total annual property tax levy is determined each year through Council's approval of the annual budget. Municipal tax rates are set annually by Council for each class or type of property, in accordance with legislation and Council-approved policies, in order to raise the revenue required to meet operating budget requirements. Education tax rates are established by the Province each year in order to fund costs of education on a Province-wide basis. Taxation revenues are recorded at the time billings are issued. Additional property tax revenue can be added throughout the year, related to new properties that become occupied, or that become subject to property tax, after the return of the annual assessment roll used for billing purposes. The Municipality may receive supplementary assessment rolls over the course of the year from MPAC that identify new or omitted assessments. Property taxes for these supplementary/omitted amounts are then billed according to the approved tax rate for the property class. Taxation revenues in any year may also be reduced as a result of reductions in assessment value rising from assessment and/or tax appeals. Each year, an amount is identified to cover the estimated amount of revenue loss attributable to assessment appeals, tax appeals or other deficiencies in tax revenue (e.g. uncollectible amounts, write-offs, etc.). Employee Benefit Plans The Municipality accounts for its participation in the Ontario Municipal Employees Retirement System (OMERS), a multi-employer public sector pension fund, as a defined contribution plan. The OMERS plan specifies the retirement benefits to be received by the employees based on the length of service and pay rates. The fund is a contributory defined benefit pension plan. As this is a multi- employer plan, no liability is recorded in the Municipality's consolidated financial statements. The employers contribution to a multi-employer defined benefit plan are expensed as the obligations arise. Environmental Provisions and Contaminated Sites The Municipality may be exposed to litigation or other costs of remediation due to contaminated properties in it's jurisdiction. A liability for remediation is recognized in the financial statements when an environmental standard exists, contamination exceeds the standard, the government is responsible for the remediation and a reasonable estimate of the liability can be made. As at December 31, 2023 there were no properties that the Municipality was responsible to remedy and as such no liability has been accrued. - 13 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Related Party Transactions Related parties exist when one party has the ability to control or has shared control over another party. Individuals that are key management personnel or close family members may also be related parties. Disclosure is made when the transaction or events between related parties occur at a value different from what would have been recorded if they were not related and the transaction could have a material financial impact on the consolidated financial statements. Inter-Entity Transactions Transactions between related parities are recorded at carrying amounts with the exception of the following: i.Transactions in the normal course of business or with fair consideration are recorded at exchange amount; ii.Transfer of an asset or liability at nominal amounts or no consideration ares recorded by the provider at carrying amounts and the recipient has the choice or either carrying amount or fair value; iii.Cost allocations are reported using the exchange amounts and revenues and expenses are reported on a gross basis; iv.Unallocated costs for the provision of goods or services maybe recorded by the provider at cost, fair value or another amount dictated by policy, accountability structure or budget practice. Asset Retirement Obligations The Municipality may be exposed to obligations of remediation associated with their tangible capital assets. If a legal obligation exists of remediation for a tangible capital asset then the Municipality would be required to set up an estimated future cost and liability associated with these obligations. As at December 31, 2023 there were no tangible capital assets that Municipality has controlled, constructed, owned or used that would have a legal obligation of remediation. Future Accounting Pronouncements PS 3400 - Revenue Management is currently evaluating the impact of this accounting standard on future financial statements. This standard establishes a framework to categorize revenues to enhance the consistency of revenue recognition and its measurement. This standard is effective for fiscal years beginning on or after April 1, 2023 which for the Municipality is the December 31, 2024 year end. - 14 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 3.INVESTMENTS Investments are comprised of the following: 2023 2022 $ $ $ $ Cost Market Cost Market Guaranteed investment certificates 7,742,341 7,742,341 -- One fund pooled bond securities --3,720,211 3,238,058 Guaranteed investment certificates --2,546,161 2,546,161 7,742,341 7,742,341 6,266,372 5,784,219 The investments consist of guaranteed investment certificates and cash which are recorded at their fair market value. The certificates mature between February 2024 and October 2024 and yield interest rates from 3.10% to 5.75%. All of the above investments are valued as Level 1 investments. 4.TAXES RECEIVABLE 2023 2022 $ $ Current taxes receivable 570,617 448,663 Arrears taxes receivable 135,417 95,424 Penalties and interest 71,356 50,604 777,390 594,691 5.ACCOUNTS RECEIVABLE 2023 2022 $ $ Accounts receivable 469,531 510,993 Government grants and funding 91,105 232,884 Debentures, interest at 2.97%, due 2034 189,349 207,757 Government remittances receivable 171,164 292,732 921,149 1,244,366 - 15 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 6. TANGIBLE CAPITAL ASSETS December 31, 2023 Disposals and Cost Opening Additions Adjustments EndingInfrastructure Linear - Roadways 46,072,591 941,291 -47,013,882 Linear - Water Services 10,326,535 1,288,772 (15,742)11,599,565 Linear - Waste Water Services 16,546,027 --16,546,027 Infrastructure Total 72,945,153 2,230,063 (15,742)75,159,474 General Land 1,063,805 --1,063,805 Land Improvements 1,857,073 209,025 -2,066,098 Buildings 11,860,892 24,541 -11,885,433 Machinery and Equipment 4,495,686 103,463 (24,365)4,574,784 Vehicles 2,780,849 52,845 (23,414)2,810,280 General Total 22,058,305 389,874 (47,779)22,400,400 Work in Progress 167,255 490,653 (1,572)656,336 Total Cost 95,170,713 3,110,590 (65,093)98,216,210 Accumulated Amortization Disposals and Opening Amortization Adjustments EndingInfrastructure Linear - Roadways 18,131,271 858,317 -18,989,588 Linear - Water Services 3,546,334 259,704 (15,742)3,790,296 Linear - Waste Water Services 3,922,957 201,726 -4,124,683 Infrastructure Total 25,600,562 1,319,747 (15,742)26,904,567 General Land Improvements 1,040,735 67,332 -1,108,067 Buildings 5,649,867 250,923 -5,900,790 Machinery and Equipment 2,258,856 130,939 (8,525)2,381,270 Vehicles 1,930,500 217,618 (23,414)2,124,704 General Total 10,879,958 666,812 (31,939)11,514,831 Total Accumulated Amortization 36,480,520 1,986,559 (47,681)38,419,398 Net Book Value Opening Ending Infrastructure Linear - Roadways 27,941,320 28,024,294 Linear - Water Services 6,780,201 7,809,269 Linear - Waste Water Services 12,623,070 12,421,344 47,344,591 48,254,907 General Land 1,063,805 1,063,805 Land Improvements 816,338 958,031 Buildings 6,211,025 5,984,643 Machinery and Equipment 2,236,830 2,193,514 Vehicles 850,349 685,576 11,178,347 10,885,569 Work in Progress 167,255 656,336 Total Net Book Value 58,690,193 59,796,812 - 16 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 6. TANGIBLE CAPITAL ASSETS (CONTINUED) December 31, 2022 Disposals and Cost Opening Additions Adjustments EndingInfrastructure Linear - Roadways 43,938,108 2,134,483 -46,072,591 Linear - Water Services 10,317,727 14,372 (5,564)10,326,535 Linear - Waste Water Services 16,546,027 --16,546,027 Infrastructure Total 70,801,862 2,148,855 (5,564)72,945,153 General Land 1,063,805 --1,063,805 Land Improvements 1,826,468 30,605 -1,857,073 Buildings 12,053,384 30,179 (222,671)11,860,892 Machinery and Equipment 4,345,535 150,151 -4,495,686 Vehicles 2,702,516 175,666 (97,333)2,780,849 General Total 21,991,708 386,601 (320,004)22,058,305 Work in Progress 449,601 151,980 (434,326)167,255 Total Cost 93,243,171 2,687,436 (759,894)95,170,713 Accumulated Amortization Disposals and Opening Amortization Adjustments EndingInfrastructure Linear - Roadways 17,354,512 776,759 -18,131,271 Linear - Water Services 3,292,685 259,213 (5,564)3,546,334 Linear - Waste Water Services 3,721,231 201,726 -3,922,957 Infrastructure Total 24,368,428 1,237,698 (5,564)25,600,562 General Land Improvements 973,417 67,318 -1,040,735 Buildings 5,429,838 296,485 (76,456)5,649,867 Machinery and Equipment 2,135,108 123,748 -2,258,856 Vehicles 1,506,137 518,451 (94,088)1,930,500 General Total 10,044,500 1,006,002 (170,544)10,879,958 Total Accumulated Amortization 34,412,928 2,243,700 (176,108)36,480,520 Net Book Value Opening Ending Infrastructure Linear - Roadways 26,583,596 27,941,320 Linear - Water Services 7,025,042 6,780,201 Linear - Waste Water Services 12,824,796 12,623,070 46,433,434 47,344,591 General Land 1,063,805 1,063,805 Land Improvements 853,051 816,338 Buildings 6,623,546 6,211,025 Machinery and Equipment 2,210,427 2,236,830 Vehicles 1,196,379 850,349 11,947,208 11,178,347 Work in Progress 449,601 167,255 Total Net Book Value 58,830,243 58,690,193 - 17 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 7.LONG-TERM LIABILITIES a)The balance of long-term liabilities reported on the Consolidated Statement of Financial Position is made up of the following: 2023 2022 $ $ TD loan, 2.71%, repayable in blended monthly payments of $27,557, due March 2025 (Project Ojibwa)4,343,940 4,553,818 Consolidated water board debt, interest rates ranging from 1.5% to 3.20%, maturing September 2020 to March 2027 43,732 55,998 4,387,672 4,609,816 Principal repayments are summarized as follows: Tax User Revenue Charges Total 2024 215,309 12,613 227,922 2025 4,128,631 12,890 4,141,521 2026 -13,181 13,181 2027 -5,048 5,048 Beyond --- Total 4,343,940 43,732 4,387,672 b)All long-term liabilities issued on or before December 31, 1992 have received approval of the Ontario Municipal Board. Long-term liabilities issued after January 31, 1993 have been approved by by-law. The annual principal and interest payments required to service these liabilities are within the annual debt repayment limit prescribed by the Ministry of Municipal Affairs and Housing. c)Interest expense on long-term liabilities in 2023 amounted to $122,076 (2022 - $128,313). - 18 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 8.ACCUMULATED SURPLUS The accumulated surplus balance is comprised of current fund, capital fund, balances in reserves and discretionary reserve funds, unfunded liabilities to be recovered in the future and investment in tangible capital assets. 2023 2022 $ $ SURPLUS Municipality - current fund -- Cemetery boards - current fund 169,987 181,752 Benefiting landowners - current fund (313,418)(103,001) Invested in tangible capital assets - capital fund 59,796,812 58,690,193 Reserves 6,175,074 5,151,453 Reserve funds 3,800,988 4,021,908 69,629,443 67,942,305 AMOUNTS TO BE RECOVERED Net long-term debt (Note 7)(4,387,672)(4,609,816) ACCUMULATED SURPLUS 65,241,771 63,332,489 RESERVES AND RESERVE FUNDS CONSIST OF THE FOLLOWING: 2023 2022 $ $ Reserves set aside for specific purposes by Council: - for working capital 59,096 79,528 - for capital purposes 1,160,411 923,700 - for waterworks purposes 2,479,130 2,586,474 - for debt reduction purposes 1,400,000 300,000 - for other purposes 1,076,437 1,261,751 Total reserves 6,175,074 5,151,453 Reserve funds set aside for specific purposes by Council: - for water system - consolidated 192,095 166,472 - for sanitary sewers 3,305,883 3,366,957 - for recreation and cultural service purposes 303,010 488,479 Total reserve funds 3,800,988 4,021,908 - 19 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 9.TRUST FUNDS Trust funds administered by the Municipality amounting to $254,540 (2022 - $279,084) have not been included in the Consolidated Statement of Financial Position nor have their operations been included in the Consolidated Statement of Operations. 10. DEFERRED REVENUE - OBLIGATORY RESERVE FUNDS A requirement of the public sector accounting principles of the Canadian Institute of Chartered Professional Accountants is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as provincial legislation restricts how these funds may be used and under certain circumstances these funds may be refunded. The balances in the obligatory reserve funds of the Municipality are summarized below: 2023 2022 $ $ Development charges 107,189 31,217 Canada Community Building Fund 252,406 481,021 OCIF 135,456 226,658 Parkland 94,307 66,422 589,358 805,318 11.PENSION AGREEMENTS The Municipality makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. Each year, an independent actuary determines the funding status of OMERS Primary Pension Plan (the Plan) by comparing the actuarial value of invested assets to the estimated present value of all pension benefits the members have earned to date. The most recent actuarial valuation of the Plan was conducted December 31, 2023, and the results of this valuation disclosed actuarial liabilities of $136.2 billion in respect of benefits accrued for service with actuarial assets at that date of $132 billion leaving an actuarial deficit of $4.2 billion. Since any surpluses or deficits are a joint responsibility of all Ontario municipalities and their employees, the Municipality does not recognize any share of the OMERS Pension surplus or deficit in these consolidated financial statements. The amount contributed to OMERS for 2023 was approximately $183,000 (2022 - $185,000). - 20 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 12.BUDGET FIGURES The operating budget approved by the council of the Municipality for 2023 is reflected on the consolidated statement of operations. Budget figures have been reclassified for the purposes of these financial statements to comply with PSAB reporting requirements. These adjustments include reserve transfers, capital expenditures, amortization and debt financing and repayment. Approved PSAB Budget Adjustments Budget $ $ $ REVENUES Property taxation 5,553,840 -5,553,840 Taxation from other governments 189,263 -189,263 User charges 2,284,292 728,071 3,012,363 Transfer payments: Federal 2,957,600 (1,641,239)1,316,361 Provincial 1,750,500 -1,750,500 Other municipalities 508,418 -508,418 Investment income 35,000 288,792 323,792 Penalties and interest on taxes 93,000 -93,000 Recoveries from benefiting landowners 127,000 -127,000 Other 82,500 18,367 100,867 Capital reserve transfers 765,251 (765,251)- Total Revenues 14,346,664 (1,371,260)12,975,404 EXPENSES General government 1,405,574 (189,155)1,216,419 Protection to persons and property 1,829,461 135,525 1,964,986 Transportation services 1,843,440 1,097,705 2,941,145 Environmental services 1,892,343 1,057,559 2,949,902 Health services 17,500 36,811 54,311 Social and family services 7,000 -7,000 Recreation and cultural services 241,979 111,398 353,377 Planning and development 252,370 31,867 284,237 Reserve transfers 524,497 (524,497)- Capital 6,332,500 (6,332,500)- Total Expenses 14,346,664 (4,575,287)9,771,377 BUDGETED ANNUAL SURPLUS -3,204,027 3,204,027 - 21 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 13.OPERATION OF SCHOOL BOARDS AND THE COUNTY OF ELGIN During 2023, requisitions were made by the school boards and the County of Elgin requiring the municipality to collect property taxes and payments in lieu of property taxes on their behalf. The amounts collected and remitted are summarized below: School Boards County $ $ Taxation and user charges 1,547,219 5,274,732 Share of payments in lieu of taxes 6,379 174,366 Amounts requisitioned 1,553,598 5,449,098 14. CONTINGENCIES As at December 31, 2023, certain legal actions are pending against the Municipality. The final outcome of the outstanding claims cannot be determined at this time. However, management believes that ultimate disposition of these matters will not materially exceed the amounts recorded in these consolidated financial statements. As at December 31, 2023, the Municipality also has a Writ of Seizure and Sale registered against the assets of the Elgin Military Museum. Although the Municipality expects no further recoveries from the assets of the Elgin Military Museum, the Municipality will ensure the Writ of Seizure and Sale is registered on title indefinitely. Estimated costs to settle claims are based on available information and projections of estimated future expenses developed based on the Municipality's historical experience. Claims are reported as an operating expense in the year of the loss, where the costs are deemed to be likely and can be reasonable determined. Claim provisions are reported as a liability in the consolidated statement of financial position. 15.FINANCIAL INSTRUMENTS .Risks and Concentrations The Municipality is exposed to various risks through its financial instruments. The following analysis provides a measure of the Municipality’s risk exposure and concentrations at the balance sheet date. Market Risk Market risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices. Market risk comprises three types of risk: currency risk, interest rate risk and other price risk. The Municipality is mainly exposed to interest and price risk. - 22 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 15.FINANCIAL INSTRUMENT RISKS (CONTINUED) Interest Rate Risk Interest rate risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market interest rates. The Municipality is exposed to interest rate risk on its fixed rate long-term debt. As the interest rates are fixed the Municipality doesn't believe that interest rate risk is a significant risk. Price Risk Price risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices (other than those arising from interest rate risk or currency risk), whether those changes are caused by factors specific to the individual financial instrument or its issuer, or factors affecting all similar financial instruments traded in the market. The Municipality is exposed to price risk through its investments in quoted One Fund investments. These investments were redeemed in the year and price risk is no longer considered a significant risk. It is management's opinion that the Municipality is not exposed to significant currency risk. Liquidity Risk Liquidity risk is the risk that a Municipality will encounter difficulty in meeting obligations associated with financial liabilities. The Municipality is exposed to this risk mainly in respect of its accounts payable, accrued liabilities and long-term debt. The Municipality doesn't believe that liquidity risk is a significant risk. Credit Risk Credit risk is the risk that one party to a financial instrument will cause a financial loss for the other party by failing to discharge an obligation. The Municipality’s main credit risks relate to its accounts receivable and taxes receivable. The Municipality manages this risk by monitoring active receivable balances and forces tax sale on properties considered unrecoverable. At year end, the Municipality had approximately $200,967 (2022 - $147,570) in accounts receivable over 90 days of which the Municipality has deemed no allowance is necessary. The balances of taxes and utility receivables (water and sewer) are normally collectible from the property owner and the Municipality is able to force tax sale on properties to recover. In some instances the property owner may challenge property values which will in impact future recovery of taxes and potential repayments to the property owners. The Municipality actively monitors these assessment challenges and provides provisions when reasonable estimates can be made. At year end, the Municipality has provided an allowance of $nil (2022 - $nil) for these assessment challenges and $nil (2022 - $nil) in potential uncollectible tax assessments. - 23 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 16.SUPPLEMENTARY INFORMATION 2023 2022 $ $ [a] Current fund expenses by object: Salaries, wages and employees benefits 2,617,774 2,402,413 Long-term debt interest 122,076 128,313 Materials 3,491,877 3,178,542 Contracted services 2,322,739 2,323,131 Amortization 1,986,559 2,243,700 External transfers to others 105,068 99,349 Loss (gain) on disposal of tangible capital assets 3,877 (367,263) 10,649,970 10,008,185 [b] Cash flow information: Taxes receivable (182,699)307,237 Accounts receivable 323,217 (110,249) Inventories and prepaid expenses 49,036 (62,104) Accounts payable and accrued liabilities (43,451)(259,057) Security and grading deposits 293,155 170,135 Deferred revenue-obligatory reserve funds (215,960)110,992 223,298 156,954 - 24 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2023 17.SEGMENTED INFORMATION The Municipality is a diversified municipal government institution that provides a wide range of services to its citizens, including fire, roads, sewer and water. For management reporting purposes the Government’s operations and activities are organized and reported by Fund. Funds were created for the purpose of recording specific activities to attain certain objectives in accordance with special regulations, restrictions or limitations. Municipal services are provided by departments and their activities are reported in these funds. Certain departments that have been separately disclosed in the segmented information, along with the services they provided, are as follows. Public Works The Public Works department is responsible for the delivery of municipal public works services related to the planning, development and maintenance of roadway systems, the maintenance of parking and open space, and street lighting. The Water and Waste Funds The water and wastewater department provides drinking water to citizens of the municipality, as well as, collection and treatment of wastewater. This department is responsible for the operation and maintenance of both systems in accordance with government regulations under the Safe Drinking Water Act and other pieces of legislation. Other segments This segment includes the remaining departments and activities of the Municipality. Some of the larger activities in this segment include general government, fire, police, public health services, recreation and cultural services, planning and development and solid waste collection and disposal. For each reported segment, revenues and expenses represent both amounts that are directly attributable to the segment and amounts that are allocated on a reasonable basis. Therefore, certain allocation methodologies are employed in the preparation of segmented financial information. The General Revenue Fund reports on municipal services that are funded primarily by taxation such as property and business tax revenues. Taxation and payments-in-lieu of taxes are apportioned to General Revenue Fund services based on the Fund’s net surplus. Certain government transfers, transfer from other funds, and other revenues have been apportioned based on a percentage of budgeted expenses. The accounting policies used in these segments are consistent with those followed in the preparation of the consolidated financial statements as disclosed in Note 2. For additional information see the Consolidated Schedule of Segment Disclosure and Schedule of Segment Disclosure. - 25 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Schedule of Segment Disclosure Year Ended December 31, 2023 Water and Public Other Total Waste Funds Works Segments Consolidated $ $ $ $ REVENUE Taxation -1,254,550 4,493,795 5,748,345 Sales of service and regulatory fees 2,468,972 110,890 414,929 2,994,791 Government transfer -503,857 3,053,893 3,557,750 Other 52,168 -206,198 258,366 2,521,140 1,869,297 8,168,815 12,559,252 EXPENSESSalaries, wages and employee benefits 487,269 776,919 1,353,586 2,617,774 Long-term debt interest 1,267 -120,809 122,076 Materials 825,519 1,591,983 1,074,375 3,491,877 Contracted services 586,631 27,548 1,708,560 2,322,739 Amortization 597,996 1,097,705 290,858 1,986,559 Loss (gain) on disposal of tangible capital assets --3,877 3,877 Transfer to others --105,068 105,068 2,498,682 3,494,155 4,657,133 10,649,970 ANNUAL SURPLUS (DEFICIT)22,458 (1,624,858)3,511,682 1,909,282 - 26 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Schedule of Segment Disclosure Year Ended December 31, 2022 Water and Public Other Total Waste Funds Works Segments Consolidated $ $ $ $ REVENUE Taxation -1,413,084 3,901,100 5,314,184 Sales of service and regulatory fees 2,523,559 55,619 576,159 3,155,337 Government transfer -475,157 2,169,180 2,644,337 Other 106,926 -414,147 521,073 2,630,485 1,943,860 7,060,586 11,634,931 EXPENSESSalaries, wages and employee benefits 445,311 739,495 1,217,607 2,402,413 Long-term debt interest 1,899 -126,414 128,313 Materials 850,027 1,281,168 1,047,347 3,178,542 Contracted services 595,331 37,375 1,690,425 2,323,131 Amortization 628,214 1,317,474 298,012 2,243,700 Loss on disposal of tangible capital assets -(36,756)(330,507)(367,263) Transfer to others --99,349 99,349 2,520,782 3,338,756 4,148,647 10,008,185 ANNUAL SURPLUS (DEFICIT)109,703 (1,394,896)2,911,939 1,626,746 - 27 - YOUR BAYHAM LIBRARIES June 6, 2024 AMANDA PAUPST, MA, MLIS Library Branch Supervisor Elgin County Library AGENDA Get to Know Your Branches1 Programming, Partnerships & Outreach 3 2 4 Municipal Relations Looking Ahead GET TO KNOW YOUR BRANCHES1 Fred Bodsworth Library of Port Burwell 4 days per week 17 hours per week Straffordville Library 5 days a week 40 hours per week Staffing (1) full-time Library Branch Supervisor (4) part-time Library Branch Assistants (1) part-time Library Student Page NUMBER OF VISITORS 2023 Straffordville - 24,783 Port Burwell - 4,789 BRANCH CIRCULATION 2023 Straffordville - 25,822 Port Burwell - 4,034 BRANCH PROGRAM ATTENDANCE 2023 Straffordville - 3,800 Port Burwell - 328 BRANCH PROGRAMS OFFERED 2023 Straffordville - 175 Port Burwell - 50 PROGRAMMING, PARTNERSHIPS & OUTREACH Programming Homeschooling Community Group Summer Reading Club Community Donations Partnerships EarlyON Otter Valley Naturalists Port Burwell Provincial Park Outreach Straffordville Public School Port Burwell Public School Community Events 2 MUNICIPAL RELATIONS Lease Agreements1 Neighbour Complaints 3 2 Pollinator Garden & Library Lockers 3 LOOKING AHEAD 1 2 Explore additional opportunities for outreach and partnerships that help to meet the needs of our community. Continue to improve engagement with our Port Burwell community by increasing program offerings, partnerships and outreach initiatives. 4 “The only thing you absolutely have to know, is the location of the library.” -Albert Einstein THANK YOU! AMANDA PAUPST, MA, MLIS Library Branch Supervisor 519-631-1460 ext. 453 QUESTIONS? THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, May 16, 2024 7:00 p.m. The May 16, 2024 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS DAN FROESE SUSAN CHILCOTT TIMOTHY EMERSON STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL MANAGER OF CAPITAL PROJECTS / WATER/WASTEWATER ED ROLOSON FIRE CHIEF HARRY BARANIK *via Zoom 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Dan Froese declared a pecuniary interest to item 12.2 A as he is the landowner of the application. Councillor Sue Chilcott declared a pecuniary interest later in the meeting to item 13.2 B as she is the President of the Bayham Historical Society. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 11.2 B Report FR-02/24 by Harry Baranik, Fire Chief re Procurement and Repair Update – Pumpers 1 and 2 4. ANNOUNCEMENTS Councillor Emerson announced that he is hosting a series of fundraisers for the Lighthouse at the Church of Music in Vienna. Friday, May 24th is the first concert. Councillor Chilcott announced that Edisonfest will be held on Saturday, June 1, 2024 at Memorial Park. Council Minutes May 16, 2024 2 Mayor Ketchabaw announced that the Marine Museum will be having a Grand Re-Opening event on Saturday, June 8, 2024. 5. PRESENTATIONS 6. DELEGATIONS A. Vincent Lizotte re 2018 Municipal Energy Plan – Local Action Plan on GHG Emissions Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the delegation from Vincent Lizotte re 2018 Municipal Energy Plan – Local Action Plan on GHG Emissions be received. CARRIED 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held May 2, 2024 B. Statutory Planning Meeting held May 2, 2024 Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the minutes of the Regular Meeting of Council and Statutory Planning Meeting held May 2, 2024 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council Council Minutes May 16, 2024 3 A. Report PS-08/24 by Ed Roloson, Manager of Capital Projects – Water/Wastewater re 2024 Roads Surface Treatment Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report PS-08/24 re 2024 Roads Surface Treatment - Capital be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham is supportive of proceeding with the bid provided by Duncor Enterprises Inc. of $2,313,979.20 + HST, of which $516,572.00 + HST is Bayham’s portion; AND THAT a by-law authorizing an Agreement between the Municipality of Bayham and Duncor Enterprises Inc. for surface treatment services be brought forward for Council’s consideration. CARRIED B. Report FR-02/24 by Harry Baranik, Fire Chief re Procurement and Repair Update – Pumpers 1 and 2 Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report FR-02/24 re Procurement and Repair Update – Pumpers 1 and 2 be received for information. CARRIED 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Minor Variance Application A-05/24 Mauer B. Notice of Public Meeting re Minor Variance Application A-06/24 Thiessen C. Notice of Public Meeting re Minor Variance Application A-07/24 Thiessen Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 12.1.1 A – C be received for information. CARRIED Council Minutes May 16, 2024 4 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-38/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-13/24 Dan Froese Farms Inc. 56796 Glen Erie Line Councillor Froese left the table at 7:33 pm. Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report DS-38/24 regarding the Dan Froese Farms Inc. rezoning application ZBA- 13/24 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held May 2, 2024 associated with this application, there were no attendees, no oral presentations and no written submissions received regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property located in Part Lot 23 Concession 2, known municipally as a 56796 Glen Erie Line, from Agricultural (A1) to Site-specific Rural Residential (RR-51) on the severed lot and from Agricultural (A1) to Special Agriculture (A2) on the retained parcel as a condition of Consent E2-24 to permit the severance of a surplus farm dwelling; AND THAT Zoning By-law No. Z781-2024 be presented to Council for enactment. CARRIED Councillor Froese returned to the table at 7:37 pm. 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Prince Edward County re National Housing Affordability Crisis B. County of Hastings re Sustainable Infrastructure Funding for Small Rural Municipalities C. Township of Manitouwadge re Review of the Ontario Works and Ontario Disability Support Program Financial Assistance Rates D. Multi-Municipal Energy Working Group re Wind Turbine Projects E. Elgin County re April 30, 2024 County Council Highlights Council Minutes May 16, 2024 5 F. Woodstock Ingersoll Tillsonburg & Area Association of Realtors re Bayham Housing Market Update for April 2024 G. Watson & Associates re Bill 185 Comments (Planning Act & Municipal Act) H. Watson & Associates re Bill 185 Comments (Development Charges Act) I. Port Burwell Area Secondary Water Supply System re Draft Minutes from April 24, 2024 Meeting J. Long Point Region Conservation Authority re April 3, 2024 Meeting Minutes K. Long Point Region Source Protection Authority re April 5, 2023 Meeting Minutes L. Township of Malahide, Municipality of Bayham & Town of Aylmer re Notice to Residents and Property Owners Regarding Noxious Weeds Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT items 13.1.1 A – L be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. Report CL-05/24 by Meagan Elliott, Clerk re Procedural By-law Amendments Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report CL-05/24 re Procedural By-law Amendments be received for information; AND THAT the proposed agenda headers, including a consent agenda and moving open forum after the minutes be updated within the Procedural By-law; AND THAT staff be directed to present a land acknowledgement statement policy for consideration and report information for how to post a land acknowledgement plaque within the Council Chambers and digitally for the live-streams; AND THAT language for including O Canada to the Inaugural meeting be included to the PB updates. CARRIED B. Report CL-06/24 by Meagan Elliott, Clerk re 2024 Municipal Assistance – First Intake Councillor Chilcott left the table at 8:25 pm Council Minutes May 16, 2024 6 Moved by: Councillor Froese Seconded by: Councillor Emerson THAT Report CL-06/24 re 2024 Municipal Assistance – First Intake be received for information; AND THAT all facility and road closure requests be approved, subject to the provision of a liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT the requests for a staff presence for road closure purposes be approved with the ability to utilize the OPP as a backup and, if utilized, compensate from the Municipal Assistance budget; AND THAT staff be directed to advise external agencies of the approved events and obtain County approval for use of County roads for noted closures; AND THAT all material requests be approved with a deposit of $10/per item to be provided to the Municipality prior to the event; AND THAT staff be directed to conduct lawn and facility maintenance as necessary prior to the events; AND THAT all facility rental relief requests be approved; AND THAT the following funding be granted: - Bayham Historical Society – Edisonfest - $1333 - Port Burwell Historical Society – Canada Day Celebration - $1333 - Vienna Lions Club – Kidsfest - $667 - Beachfest Committee – Bayham Beachfest - $1333 - Straffordville Community Committee – Watermelon Festival - $1333 AND THAT the Municipality of Bayham reserves the right to revoke said approvals at any time for any reason and approved timelines may be adjusted for the use of certain facilities or materials should they become unavailable due to construction or unforeseen circumstances. CARRIED Councillor Chilcott returned to the table at 8:35 pm. C. Report CAO-19/24 by Thomas Thayer, CAO re GIS Services Agreement – Elgin County Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-19/24 re GIS Services Agreement – Elgin County be received for information; Council Minutes May 16, 2024 7 AND THAT the Council of The Corporation of the Municipality of Bayham agrees to enter into a GIS Services Agreement with Elgin County; AND THAT the Mayor and Chief Administrative Officer be directed to execute the GIS Services Agreement on behalf of the Municipality; AND THAT the appropriate authorizing by-law be brought forward for Council’s consideration. CARRIED 14. BY-LAWS A. By-law No. 2024-010 Being a by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Eden Drain Branch C (third reading) B. By-law No. 2024-025 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Duncor Enterprises Inc. C. By-law No. 2024-026 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and the Corporation of the County of Elgin for GIS services D. By-law No. Z781-2024 Being a by-law to amend By-law No. Z456-2003, as amended – Dan Froese Farms Inc. Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. 2024-010 be given a third and final reading. CARRIED Moved by: Councillor Emerson Seconded by: Councillor Froese THAT By-law Nos. 2024-025 and 2024-026 be read a first, second and third time and finally passed. CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. Z781-2024 be read a first, second and third time and finally passed. CARRIED Council Minutes May 16, 2024 8 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Draft Joint Cemetery Board Minutes from April 30, 2024 Meeting Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the draft Joint Cemetery Board minutes from the April 30, 2024 Meeting be received for information. CARRIED B. Recommendation from the Joint Cemetery Board Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the recommendation from the Joint Cemetery Board be received for information; AND THAT staff be directed to present an amending by-law to the Cemetery Rates and Fees to include Death Tax administration costs under the General Rates and Fees section of the by-law. CARRIED 16.1 In Camera Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an “In Camera” Session at 8:44p.m. to discuss: A. Confidential Item re Personal matters about an identifiable individual (Administration) B. Confidential Item re Personal matters about an identifiable individual (Cemetery Board Appointments) CARRIED 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the Council do now rise from the “In Camera” Session at 10:01 p.m. and report on Confidential Item re Personal matters about an identifiable individual (Administration) Council Minutes May 16, 2024 9 Confidential Item re Personal matters about an identifiable individual (Cemetery Board Appointments) CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Confidential Item re Personal matters about an identifiable individual (Administration) be received for information; AND THAT staff proceed as directed. CARRIED Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Confidential Item re Personal matters about an identifiable individual (Cemetery Board Appointments) be received for information; AND THAT staff proceed as directed. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-027 Being a by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Confirming By-law No. 2024-027 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 10:03 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM SPECIAL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, May 23, 2024 6:00 p.m. The May 23, 2024 Special Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS SUSAN CHILCOTT TIM EMERSON ABSENT: DAN FROESE STAFF PRESENT: CAO THOMAS THAYER *via Zoom CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL PLANNING CONSULTANTS CHRISTIAN TSIMENIDIS VICTOR LABRECHE DOUGLAS STEWART 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 6:00 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. STAFF REPORTS A. Report DS-39/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official Plan Conformity Review 2024 – Phase 1 Initiation and Notification Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-39/24 re Official Plan Conformity Review 2024 – Phase 1 Initiation and Notification be received for information. CARRIED 4. PRESENTATIONS A. Arcadis Project Team re Municipality of Bayham Official Plan Review Phase One – Initiation 2 Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the presentation from Arcadis Project Team re Municipality of Bayham Official Plan Review Phase One – Initiation be received for information; AND THAT the slogan of Bayham Official Plan Review – Shaping Our Future be utilized for the 2024 Official Plan conformity review. CARRIED 5. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-030 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-law No. 2024-030 be read a first, second and third time and finally passed. CARRIED 6. ADJOURNMENT Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Special Council meeting be adjourned at 6:47 p.m. CARRIED MAYOR CLERK REPORT MUNICIPAL LAW ENFORCEMENT TO: Mayor & Members of Council FROM: Stephen Miller, By-law Enforcement Officer DATE: June 6, 2024 REPORT: BL-05/24 SUBJECT: REFRESHMENT VEHICLE LICENSING BACKGROUND The Municipality of Bayham regulates Refreshment Vehicles under By-law No. 2009-086, as amended. Staff have received several inquiries related to licensing for various types of refreshment vehicles that are currently not spoken to in the current by-law. In response to these inquiries, staff have engaged in internal discussions around an approach to regulate additional classifications of refreshment vehicles. Staff have further conducted an inter- jurisdictional review to see how various types of refreshment vehicles are regulated in other municipalities. At its April 4, 2024 meeting, Council received Report BL-03/24 re Refreshment Vehicle Licensing By-law. Council passed the following motion: Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report BL-03/24 re Refreshment Vehicle Licensing be received for information; AND THAT Council directs staff to report back with a draft Refreshment Vehicle Licensing By-law that: • Licenses a variety of stationary refreshment vehicle types, on private property only • Requires a criminal records/vulnerable sector screening • Requires $2m in commercial general liability coverage • Exempts refreshment vehicles associated with an approved special event AND THAT staff consider fees from adjacent municipalities when reviewing refreshment vehicle fees for the revised by-law. DISCUSSION The proposed draft Refreshment Vehicle By-law No. 2024-033 updates regulations related to refreshment vehicles in the Munipality of Bayham. It differs from the By-law No. 2009-086 in the following areas: 1. Different classifications of refreshment vehicles have been created. The proposed By-law allows for four different classes of refreshment vehicle with different requirements for each application type that reflect the scope and scale of the operation. The four classes are Food Truck, Ice Cream Truck, Stationary Food and Beverage Vendor, and Stationary Barbeque Vendor. By-law No. 2009-086 classifies refreshment vehicles under one standard type. 2. Language that would allow the Licensing Officer to issue a conditional license if one or more of the requirements cannot be met, through no fault of the applicant. The applicant would have to provide the missed requirements within defined periods. 3. Language that would allow the Fire Chief to designate another party for the purposes of inspections. 4. The ability for the Licensing Officer to impose additional conditions on a licensee as may be necessary. 5. The ability to administratively appeal a decision of the Licensing Officer to the Chief Administrative Officer (CAO). 6. A requirement indicating that a refreshment vehicle cannot operate within 250 feet of an existing restaurant which sells similar food items. 7. Requirements for applicants to provide a satisfactory Criminal Record Check including vulnerable sector screening from an Ontario Police Service indicating a negative result for all owners, operators, and agents. 8. Language requiring that Refreshment Vehicles operating in connection with a Special Event be required to present proof of insurance indemnifying the Municipality of Bayham, satisfy safety requirements, and comply with operational requirements. The draft Refreshment Vehicle By-law No. 2024-033 is attached hereto for Council review. It more adequately addresses the changing business landscape in the Municipality of Bayham and creates additional opportunities for various types of Refreshment Vehicles to operate. The By-law refers to applicable fees in the Municipality’s current Rates and Fees By-law No. 2023-095. To ensure that the fees for the four (4) specific classifications of refreshment vehicle are reasonable relative to the amount of administrative review required prior to issuance, staff recommend revisions to the Refreshment Vehicle Licence fee. The current fee is $500 and is a flat rate regardless of classification of vehicle. Staff recommend the following: Refreshment Vehicle – Food Truck Licence $500 Refreshment Vehicle – Ice Cream Truck Licence $250 Refreshment Vehicle – Stationary Barbeque Vendor Licence $250 Refreshment Vehicle – Stationary Food/Beverage Vendor Licence $250 These amended licensing fees are identified in a draft Rates and Fees amending by-law also attached to this Report. Staff recommend approval of the proposed fees and consideration of the by-law to enact the fee amendments. STRATEGIC PLAN 1.3: Quality of Place > To continually work to create innovative opportunities and strategies that attract new businesses and retain current businesses. Initiative(s) Not applicable. ATTACHMENTS 1. Draft Refreshment Vehicle By-law No. 2024-033 2. Draft Rates and Fees Amending By-law No. 2024-038 RECOMMENDATION THAT Report BL-05/24 re Refreshment Vehicle Licensing be received for information; AND THAT the draft Refreshment Vehicles By-law No. 2024-033 be approved as presented and brought forward for enactment; AND THAT Council approves the updated fees for the four classifications of refreshment vehicles; AND THAT the appropriate by-law to update the refreshment vehicle licensing fees be brought forward for Council’s consideration. Respectfully submitted: Reviewed by: Stephen Miller, MLEO (c), GDPA, Thomas Thayer, CMO, AOMC Licensed Paralegal LSO By-Law Enforcement Officer Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-033 BEING A BY-LAW TO LICENSE REFRESHMENT VEHICLES IN THE MUNICIPALITY OF BAYHAM WHEREAS Section 11 of the Municipal Act, S.O. 2001, as amended, provides that a municipality may pass by-laws respecting matters within the sphere of jurisdiction of Culture, Parks, and Recreation; AND WHEREAS Section 151(1) of the Municipal Act, S.O. 2001, authorizes a municipality to provide for a system of licences with respect to a business within the municipality; AND WHEREAS Sections 425, 426, and 429 of the Municipal Act, 2001 S.O. 2001, chapter 25, states a municipality may pass By-laws providing that a person who contravenes a By- law of the municipality passed under this Act is guilty of an offence, no person shall hinder or obstruct, or attempt to hinder or obstruct, any person who is exercising a power or performing a duty under this Act or under a By-law passed under; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: SHORT TITLE This By-law may be cited as the ‘Refreshment Vehicle By-law’ Section 1 - Definitions In this By-law: 1.1 ‘Applicant’ shall mean a person or corporate entity having made an application pursuant to this By-law. ‘Licensee’ shall have a corresponding meaning. 1.2 ‘Chief Administrative Officer’ shall mean the Chief Administrative Officer of the Municipality, or their designate. 1.3 ‘Chief Fire Official’ shall mean the Fire Chief for the Municipality or their designate. 1.4 ‘Council’ shall mean the Council of the Municipality. 1.5 ‘Exhaust and Fire Protection System’ shall mean equipment, which meets the requirements of NFPA 96 “Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations”, which has been installed where there is a potential for the production of smoke and grease-laden vapours, to remove such smoke and vapours. 1.6 “Food Truck” shall mean a Motor Vehicle which contains cooking facilities and which is used for the storage or preparation of food or drinks intended for consumption by the public. 1.7 ‘Health Unit’ shall mean Southwestern Public Health and includes any successor or assignee. 1.8 “Ice Cream Truck” shall mean a Motor Vehicle that does not have cooking facilities and which is used for the storage of ice cream or pre-packaged food/drinks intended for consumption by the public. 1.9 ‘Licence’ shall mean a valid refreshment vehicle licence as issued by the Municipality pursuant to the provisions of this by-law and which is not suspended or revoked. 1.10 ‘Licensee’ shall refer to the definition of ‘Applicant’. 1.11 ‘Licensing Officer’ shall mean the Clerk for the Municipality and/or their designate. 1.12 ‘Maintain’ shall mean to keep in a particular condition or to preserve. 1.13 ‘Municipal Law Enforcement Officer’ shall mean a person appointed by the Council of The Corporation of the Municipality for the purpose of enforcing Municipal By-laws and for the purpose of this by-law shall include Ontario Provincial Police and Fire Chief. 1.14 ‘Municipal Property’ shall mean any lands situated within the Municipality which is owned or controlled by the Municipality. 1.15 ‘Municipality’ shall mean The Corporation of The Municipality of Bayham. 1.16 ‘Operate’ shall mean to conduct or carry on or having care and control of a business. 1.17 ‘Operator’ shall mean a person who is selling food from a refreshment vehicle. 1.18 ‘Owner’ shall mean any person with legal title to real or personal property and includes an authorized agent. 1.19 ‘Person’ shall mean an individual, corporation, partnership, or sole proprietorship. 1.20 ‘Refreshment Vehicle’ shall mean any vehicle or stand (whether stationary or propelled by a motor or muscular power) which is used for the storage or preparation of food or drinks intended for sale to the public and shall include a Food Truck, Ice Cream Truck, Stationary Food/Beverage Vendor, and Stationary Barbeque Vendor. 1.21 ‘Refreshments’ shall mean any form of food or drink intended for human consumption. 1.22 ‘Restaurant’ shall mean a building or part of a building where food or drink are offered for sale or sold to the public for consumption and may include any patio area associated with and immediately adjacent to the restaurant. 1.23 ‘Site Plan’ shall means a sketch of the property outlining the location of the refreshment vehicle, buildings, property entrances, parking and the distances between the Refreshment Vehicle and all property line boundaries and buildings. 1.24 ‘Special Event’ shall mean a cultural, recreational, educational or similar event of a short term nature that has been approved by resolution of Council and shall include but is not limited to Edisonfest – Vienna, Canada Day – Port Burwell, Watermelon Fest – Straffordville or any event held by a not for profit organization, Registered Charity, Service Club, or Church Organization for a period of 3 days or less. 1.25 ‘Stationary Barbeque Vendor’ shall mean a stand which contains cooking facilities and which is used for the storage or preparation of food or drinks intended for consumption by the public. 1.26 ‘Stationary Food/Beverage Vendor’ shall mean a vendor cart which is powered by muscular power, and does not have cooking facilities and which is used for the storage of ice cream or pre-packaged food/drinks intended for consumption by the public. 1.27 ‘Zoning By-law’ shall mean the current Comprehensive Zoning By-law of the Municipality. Section 2 – Licensing 2.1 Every person who wishes to operate, maintain, or sell Refreshments from a Refreshment Vehicle within the Municipality is required to obtain a Licence, for each Refreshment Vehicle, prior to operating. 2.1.1 Notwithstanding section 2.1, Refreshment vehicles associated with a Special Event shall be exempt from section 2.1 of this By-law. 2.1.2 Every applicant for a Refreshment Vehicle Licence must be over the age of eighteen (18) years of age at the time of the application. 2.2 The Licensing Officer may, at any time, impose such conditions on a Licence as they deem appropriate, and those terms and conditions shall be communicated in writing and served on the Licensee. 2.2.1 Conditions placed on a Licence shall be deemed served within seven (7) days of being sent by electronic mail, regular, and/or registered mail. 2.2.2 Such terms and conditions may be appealed by the Licensee within thirty (30) days of being served to the Chief Administrative Officer. 2.3 Notwithstanding the requirements listed herein, the Licensing Officer may elect to issue a temporary licence with conditions if, in their opinion, one of the application requirements could not be met at the time of the application, through no fault of the applicant, and, where the application requirement will be met within a reasonable time period determined by the Licensing Officer. Section 3 – Food Truck Application Requirements 3.1 Application for a Food Truck Licence under this By-law shall be made to the Licensing Officer on the designated form. 3.2 Each Application for a Food Truck Licence shall be accompanied by the appropriate approvals from the following: 3.2.1 Approved inspection report from the Health Unit. Such approval shall be dated within three (3) months from the date of application with the Municipality. 3.3 The Applicant for a Food Truck Licence shall provide the following at the time of application: 3.3.1 A letter of permission from the registered Owner where the Food Truck is to be located where the operator is not the Owner of the property. 3.3.2 A Site Plan. 3.3.3 Proof of Insurance pursuant to Section 7 of this By-law. 3.3.4 Proof of the affixed seal from the Electrical Safety Authority (ESA), generally located on or adjacent to the electrical panel in the Food Truck. 3.3.5 Valid Criminal Record Check from an Ontario Police Service for all owners, operators, and agents of the Food Truck including Vulnerable Sector Screening confirming a negative result for those persons. 3.3.6 Any additional information deemed by the Licensing Officer to be applicable based on the provisions of this by-law that relates to the Food Truck. 3.4 Where the Refreshment Vehicle is deemed to be a Food Truck, the Applicant shall provide the following at the time of application: 3.4.1 A valid Driver’s Licence, such licence shall remain valid at all times during the operation of the Food Truck. 3.4.2 A valid and current Ministry of Transportation motor vehicle permit issued in the Applicant’s name; 3.4.2.1 If the Food Truck is leased, the Applicant shall provide a copy of the lease agreement. 3.4.3 A valid and current inspection certificate as required under the Highway Traffic Act, as amended. 3.5 Every Applicant/Licensee of a Food Truck shall ensure that where the Food Truck is powered by propane/natural gas or utilizes propane/natural gas for food preparation, the Food Truck is inspected and certified at the time of Application and on an annual basis by a licensed contractor pursuant to the Technical Standards & Safety Authority (TSSA) requirements for Mobile Food Services Equipment and such inspection certificate shall be filed at the time of Application or as required by the Municipality. 3.5.1 In the case of a new Food Truck that is proposed to be licensed for the first time in the Municipality, the TSSA initial vehicle inspection report is required to be submitted. 3.6 Every Applicant/Licensee of a Food Truck who has an Exhaust and Fire Protection System shall ensure that such system has had an Exhaust Hood System Inspection completed by a certified technician and that such system has been cleaned by a certified company. Proof of the inspection and cleaning shall be filed with the Municipality at the time of Application or as may be required by the Municipality. 3.7 Each application for a Food Truck Licence shall be circulated to the following individuals, or their designate, for their approval and shall not be approved by the Licensing Officer until approval has been given; 3.7.1 Chief Fire Official 3.7.2 Planning Coordinator 3.7.3 Manager of Public Works Section 4 – Ice Cream Truck Application Requirements 4.1 Application for an Ice Cream Truck Licence under this By-law shall be made to the Licensing Officer on the designated form. 4.2 Each Application for an Ice Cream Truck Licence shall be accompanied by the appropriate approvals from the following: 4.2.1 Approved inspection report from the Health Unit, such approval shall be dated within three (3) months from the date of application with the Municipality. 4.3 The Applicant for an Ice Cream Truck Licence shall provide the following at the time of application: 4.3.1 A letter of permission from the registered Owner where the Ice Cream Truck is to be located where the operator is not the Owner of the property. 4.3.2 A Site Plan. 4.3.3 Proof of Insurance pursuant to Section 7 of this By-law. 4.3.4 Proof of the affixed seal from the Electrical Safety Authority (ESA), generally located on or adjacent to the electrical panel in the Ice Cream Truck. 4.3.5 Valid Criminal Record Check from an Ontario Police Service for all Owners, Operators, and Agents of the Ice Cream Truck including Vulnerable Sector Screening confirming a negative result for those persons. 4.3.6 Any additional information deemed necessary by the Licensing Officer based on the provisions of this by-law that relates to the Ice Cream Truck. 4.4 Where the Refreshment Vehicle is deemed to be an Ice Cream Truck, the Applicant shall provide the following at the time of application: 4.4.1 A valid Driver’s Licence, such licence shall remain valid at all times during the operation of the Ice Cream Truck. 4.4.2 A valid and current Ministry of Transportation motor vehicle permit issued in the Applicant’s name 3.4.2.1 If the Ice Cream Truck is leased, the Applicant shall provide a copy of the lease agreement. 4.4.3 A valid and current inspection certificate as required under the Highway Traffic Act. 4.5 Each application for an Ice Cream Truck Licence shall be circulated to the following individuals, or their designates, for their approval and shall not be approved by the licensing officer until approval has been given; 4.5.1 Chief Fire Official 4.5.2 Planning Coordinator 4.5.3 Manager of Public Works Section 5 – Stationary Food/Beverage Vendor Application Requirements 5.1 Application for a Stationary Food/Beverage Vendor Licence under this By-law shall be made to the Licensing Officer on the designated form. 5.2 Each Application for a Stationary Food/Beverage Vendor Licence shall be accompanied by the appropriate approvals from the following: 5.2.1 Approved inspection report from the Health Unit, such approval shall be dated within three (3) months from the date of application with the Municipality. 5.3 The Applicant for a Stationary Food/Beverage Vendor Licence shall provide the following at the time of application: 5.3.1 A letter of permission from the registered Owner where the Ice Cream Truck is to be located where the operator is not the Owner of the property. 5.3.2 A Site Plan. 5.3.3 Proof of Insurance pursuant to Section 7 of this By-law. 5.3.4 Valid Criminal Record Check from an Ontario Police Service for all Owners, Operators, and Agents of the Stationary Food/Beverage Vendor including Vulnerable Sector Screening confirming a negative result for those persons. 5.3.5 Any additional information deemed by the Licensing Officer to be applicable based on the provisions of this by-law that relates to the Stationary Food/Beverage Vendor Licence. 5.4 Each application for a Stationary Food/Beverage Vendor shall be circulated to the following individuals, or their designates, for their approval and shall not be approved by the licensing officer until approval has been given; 5.4.1 Chief Fire Official 5.4.2 Planning Coordinator 5.4.3 Manager of Public Works Section 6 – Stationary Barbeque Vendor Application Requirements 6.1 Application for a Mobile Stationary Barbeque Vendor Licence under this By-law shall be made to the Licensing Officer on the designated form. 6.2 Each Application for a Stationary Barbeque Vendor shall be accompanied by the appropriate approvals from the following: 6.2.1 Approved inspection report from the Health Unit, such approval shall be dated within three (3) months from the date of application with the Municipality. 6.3 The Applicant for a Stationary Barbeque Vendor Licence shall provide the following at the time of application: 6.3.1 A letter of permission from the registered Owner where the Refreshment Vehicle is to be located where the operator is not the owner of the property. 6.3.2 A Site Plan. 6.3.3 Proof of Insurance pursuant to Section 7 of this By-law. 6.3.4 Proof of the affixed seal from the Electrical Safety Authority (ESA), generally located on or adjacent to the electrical panel in the Refreshment Vehicle, where applicable. 6.3.5 Valid Criminal Record Check from an Ontario Police Service for all Owners, Operators, and Agents of the Stationary Barbeque Vendor including Vulnerable Sector Screening confirming a negative result for those persons. 6.3.6 Any additional information deemed by the Licensing Officer to be applicable based on the provisions of this by-law that relates to the Stationary Barbeque Vendor. 6.4 Every Applicant/Licensee of a Stationary Barbeque Vendor Licence shall ensure that where the Food Truck is powered by propane/natural gas or utilizes propane/natural gas for food preparation, the Refreshment Vehicle is inspected and certified at the time of Application and on an annual basis by a licensed contractor pursuant to the Technical Standards & Safety Authority (TSSA) requirements for Mobile Food Services Equipment and such inspection certificate shall be filed at the time of Application or as required by the Municipality. 6.4.1 In the case of a new Stationary Barbeque Vendor that is proposed to be licensed for the first time in the Municipality, the TSSA initial vehicle inspection report is required to be submitted. 6.5 Every Applicant/Licensee of a Stationary Barbeque Vendor Licence who has an Exhaust and Fire Protection System shall ensure that such system has had an Exhaust Hood System Inspection completed by a certified technician and that such system has been cleaned by a certified company. Proof of the inspection and cleaning shall be filed with the Municipality at the time of Application or as may be required by the Municipality. 6.6 Each application for a Stationary Barbeque Vendor Licence shall be circulated to the following individuals, or their designates, for their approval and shall not be approved by the licensing officer until approval has been given; 6.7.1 Chief Fire Official 6.7.2 Planning Coordinator 6.7.3 Manager of Public Works Section 7 – Insurance 7.1 No person shall be operate a Refreshment Vehicle unless the operator establishes and maintains current proof of Commercial General Liability insurance covering each Refreshment Vehicle as required by the terms of this By-law. A valid certificate of insurance shall be provided at the time of application and shall include the following: 7.1.1 Commercial liability insurance in an amount not less than two million ($2,000,000.00) dollars, public liability, property damage inclusive, against loss or damage resulting from bodily injury to or the death of one or more persons, or from loss of or damage to, property resulting from any one incident. In addition, the Applicant shall provide the Municipality with a copy of the liability certificate, which shall name the Municipality as an additional insured. 7.1.2 Such insurance shall contain an endorsement specifying that the Municipality shall be given a minimum of thirty (30) days written notice of any changes, expiration, or cancellation of such policy. Section 8 – Requirements of a Licensee 8.1 Every Refreshment Vehicle Operator shall: 8.1.1 Ensure that the Refreshment Vehicle displays in contrasting colour and in clearly visible letters, on at least one side, the operating name of the business as it appears on their Refreshment Vehicle application; 8.1.2 Ensure that Refreshment Vehicles that contain cooking facilities have operational fire safety and suppression equipment as required by the Chief Fire Official; 8.1.2.1 Refreshment Vehicles that contain cooking facilities that have the potential for the production of smoke and grease-laden vapours shall have an Exhaust and Fire Protection System as required by the Chief Fire Official; 8.1.3 Ensure that every Refreshment Vehicle that is powered by or utilizes propane/natural gas for food preparation has a minimum five (5)-pound ABC dry chemical fire extinguisher or other such fire extinguishers as required by the Chief Fire Official. Such extinguisher(s) shall be mounted inside the Refreshment Vehicle and the operator shall be knowledgeable in the proper use of such fire extinguisher(s). 8.1.3.1 Refreshment Vehicles that have an Exhaust and Fire Protection System shall have a Class K fire extinguisher as required by the Chief Fire Official. 8.1.4 Ensure that no LPG (liquefied petroleum gas), LNG (liquefied natural gas) or any combustible fueled appliance is operated within three (3) metres (10 feet) of any other structure or combustible construction. 8.1.5 Ensure that the Refreshment Vehicle is free from holes, crevices, and cracks, and the surface is readily washable and is kept clean and in good condition. 8.1.6 Ensure the Refreshment Vehicle and all parts and equipment are maintained, in a clean and sanitary condition and, at all times, in good repair. 8.1.7 Ensure that every Refreshment Vehicle is equipped with refuse and recycling containers. Such containers shall be kept in a clean and sanitary condition and emptied as required. 8.1.8 Ensure that all refuse and refuse containers are removed from the site when the refreshment vehicle is closed for business. 8.1.9 Ensure that every refuse container is located in such a position so as to be easily accessible by a person making a purchase. 8.1.10 Ensure that every Refreshment Vehicle from which hot, prepared foods are sold are equipped to maintain such foods so heated at a temperature as approved by the Health Unit. 8.1.11 Ensure that adequate refrigeration, as approved by the Health Unit, is provided for perishable Refreshments that shall be kept so refrigerated. 8.1.12 Ensure that the date of expiration is clearly and legibly marked on or affixed to the wrapper of all sandwiches or pre-packaged Refreshments sold from the Refreshment Vehicle. 8.1.13 Ensure that the Licence issued under this By-law for the Refreshment Vehicle is displayed in a conspicuous location on/in the Refreshment Vehicle and shall be produced on demand by the Licensing Officer, Officer and/or the Chief Fire Official. Section 9 – Operating Location and Distance Requirements 9.1 A Licensed Refreshment Vehicle shall only operate on lands contained within the Farm Commercial (FC), Rural Commercial (RC), Hamlet Commercial (HC), Central Business District (C1), Local Commercial (C2), Tourist Commercial (C3), or Highway Commercial (HWC) zones in accordance with the Municipality’s Zoning By-law where such use is accessory and subordinate to the permitted use of the subject lands. 9.1.1 Notwithstanding the above, nothing shall preclude a refreshment vehicle from operating in an Open Space (OS2) or Institutional (I) zone where the operation of the refreshment vehicle is related to fundraising for a governmental or charitable organization, an event held at a hall connected to the property, a special event approved by the Municipality or an agreement with the Municipality that was in place as of the passing of this by-law. 9.2 In the interest of public safety, site-specific setbacks may be specified as a condition on a Licence for a Refreshment Vehicle by the License Officer and may be imposed by notice in writing to the Licensee. 9.3 No Refreshment Vehicle shall be located or operated on or within a Municipal Road or on Municipal Property unless the prior written approval has been given by the Licensing Officer. 9.4 No Refreshment Vehicle shall be located within seventy-five (75) metres (250 feet) of an existing Restaurant which sells similar food. 9.4.1 Notwithstanding Section 9.4, a Refreshment Vehicle may be licensed and operate on the same property as an existing Restaurant with the written authorization of the registered property owner permitting such. Section 10 – Fees 10.1 Prior to the issuance of a Licence the Applicant shall provide the appropriate fee as prescribed in the current Municipality’s Rates and Fees By-law. Section 11 – General Prohibitions 11.1 No person shall operate, maintain, or sell Refreshments from a Refreshment Vehicle without first obtaining a Licence from the Municipality. 11.2 No person shall operate, maintain, or sell Refreshments from a Refreshment Vehicle on Municipal Property, unless authorized by the Licensing Officer. 11.3 No person shall operate a refreshment vehicle on any Municipal or County highway. 11.4 No person shall sound a horn or other signaling device in conjunction with a Refreshment Vehicle between the hours of 8:00 pm and 9:00 am of the following day. 11.5 No person shall fail to comply with a condition imposed by the Licensing Officer. 11.6 No person shall hinder or obstruct, or attempt to hinder or obstruct, any Officer exercising a power or performing a duty under this By-law. Any person who is alleged to have contravened any of the provisions of this By-law shall identify themselves to the Officer upon request. Failure to do so shall be deemed to have obstructed or hindered the Officer in the execution of their duties. Section 12 - Exemptions 12.1 Notwithstanding the provisions of this By-law, no person shall be required to obtain a Licence to operate or maintain a Refreshment Vehicle at a Special Event, an event associated within a Facility Rental that complies with Section 9 of this by-law, an event associated with fundraising for the Fire Association or in a location that relates to a separate agreement that was in place as of the passing of this By-law. 12.1.1 Refreshment Vehicles operating at a Special Event shall be required to submit a Refreshment Vehicle Information Form to the Chief Fire Official, no later than fourteen (14) days prior to the Special Event, and may be subject to an inspection by the Chief Fire Official. 12.1.2 Refreshment Vehicles operating at a Special Event shall be required to submit to the Chief Fire Official, proof of inspection by the Electrical Safety Authority (ESA), Technical Standards & Safety Authority (TSSA) and the Health Unit, where applicable for the type of refreshment vehicle. 12.1.3 Refreshment Vehicles operating at a Special Event shall be required to adhere to the requirements of Section 7 and Section 8 of this By-law, notwithstanding that no Licence is required except section. Section 13 – Expiry 13.1 A Licence issued pursuant to the provisions of this By-law shall be valid from the remainder of the calendar year in which the said Licence is issued and shall expire on December 31 of that year. Section 14- Enforcement 14.1 A Municipal Law Enforcement Officer, Police Officer, Chief Fire Official or other persons appointed by council for the purposes of By-law Enforcement may enforce the provisions of this by-law. Section 15 - Administration 15.1 In this By-law, unless the contrary intention is indicated, words used in the singular shall include the plural and words used in the male gender shall include the female gender or vice versa, where applicable. 15.2 If there is a conflict between a provision in this By-law and a provision of any other Municipal By-law, the provision that establishes the highest standard to protect the health, safety and welfare of the general public shall apply. 15.3 Nothing in this by-law relieves any person of the responsibility for adhering to other applicable laws or for obtaining the approval of the Federal and Provincial governments or agencies thereof as required. Section 16 - Enactment, Repeal and Severability 16.1 This By-law shall come into full force and effect upon receipt of the approval of the set fine schedules as issued by the Regional Senior Judge of the Ontario Court of Justice, West Region. 16.2 As of the date upon which this by-law comes into force and effect, By-law No. 2009- 086 shall be repealed in its entirety. 16.3 In the event any section or provision of this By-law is held invalid, the remainder of the By-law shall continue in force. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS _______ DAY OF _________, 2024. ___________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-038 A BY-LAW TO AMEND BY-LAW NO. 2023-095, BEING A BEING A BY-LAW TO ESTABLISH AND REQUIRE THE PAYMENT OF RATES AND FEES WHEREAS Section 391 of the Municipal Act, 2001, S.O. 2001, as amended, provides for a municipality to pass by-laws imposing fees or charges on any persons for services or activities provided or done by or on behalf of it, for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board, and for the use of its property including property under its control; AND WHEREAS By-law No. 2023-095, being a by-law to establish and require the payment of rates and fees, was adopted by Council on December 21, 2023; AND WHEREAS The Council of The Corporation of the Municipality of Bayham deems it necessary to amend By-law No. 2023-095 to update fees related to refreshment vehicle licensing; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Schedule ‘A’ of By-law No. 2023-095 be amended by deleting the following under the category of Admin - Miscellaneous: Refreshment Vehicle Licence $500 2. AND THAT Schedule ‘A’ of By-law No. 2023-095 be amended by adding the following under the category of Admin - Miscellaneous: Refreshment Vehicle – Food Truck Licence $500 Refreshment Vehicle – Ice Cream Truck Licence $250 Refreshment Vehicle – Stationary Barbeque Vendor Licence $250 Refreshment Vehicle – Stationary Food/Beverage Vendor Licence $250 3. AND THAT this by-law shall come into force and effect as of June 6, 2024. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS _______ DAY OF _________, 2024. ____________________________ _____________________________ MAYOR CLERK REPORT FIRE DEPARTMENT TO: Mayor & Members of Council FROM: Harry Baranik, Fire Chief/CEMC DATE: June 6, 2024 REPORT: FR-03/24 SUBJECT: REPLACEMENT OF TANKER 1 – JOINT PROCUREMENT BACKGROUND The Municipality of Bayham Fire and Emergency Services prides itself on the delivering an excellent and reliable emergency service to the residents of Bayham. At the June 15, 2023 Council meeting, Council received a presentation from Canoe Procurement Group of Canada, and passed the following motion: Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the presentation from Simon McLinden re Canoe Procurement Group of Canada be received for information. The Municipality’s Procurement Policy identifies group procurement as a viable option. This is particularly applicable to large purchases such as rolling stock replacement. During the October 3, 2023 Special Capital Budget meeting, staff advised Council that there were ongoing discussions with the Fire Chiefs of the Township of Malahide and the Municipality of West Elgin regarding the potential of a joint tanker purchase for each of the municipalities. Staff explained there has been an unprecedented rise of the cost for vehicles, especially fire apparatus, since the pandemic began and lengthy delays regarding delivery dates still exist in the industry. Tanker 1 at the Port Burwell station is a 2000 GMC Tanker/Pumper with a 1750 US gallon capacity which is beginning to show its age. While preparing the last few capital budget submissions, staff agreed to delay the replacement of Tanker 1 in order to obtain a new pumper. Although the tanker still meets the pump certification, the maintenance costs are increasing and becoming prohibitive. Staff further advised Council that the three Fire Chiefs had been provided a verbal quote of approximately $800,000 with an expected 15-20 percent discount, which placed the cost of the vehicle at approximately $640,000. It was expected that the tender would be provided through Canoe Procurement Group. After received this information, Council passed the following motion: Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report TR-14/23 re 2024-2033 Capital Budget - Draft be received for information; AND THAT staff be directed to begin the procurement process for Capital Item No. FD- 05; AND THAT staff be directed to report to Council further on Capital Item Nos. FD-06, PW- 35, and PW-29; Capital Item FD-05 in the above motion is Tanker 1. DISCUSSION When the above quotation was formally presented to the three Fire Chiefs, it was explained that there was no real savings as the Canoe Procurement Group would not provide any economies-of-scale discount as each municipality had their own individual identification number. The three Fire Chiefs collectively contacted and met with several apparatus manufacturers with the goal of securing a multi-truck order that would both provide significant savings for each municipality but would also meet each fire department’s tanker replacement needs. Vehicle costs and discounts varied with one quote being a cost as high as one-million six hundred and sixty-seven dollars ($1,000,667.00). Ultimately, the Commercial Emergency Equipment Company provided the most affordable quote with the best multi-purchaser discount. It was also learned that they were a member with the Canoe Procurement Group, which satisfies the Municipality’s Procurement Policy. By working with the Commercial Emergency Equipment Company, the cost savings by participating in this group purchase are one-hundred and six-thousand three hundred and fifty-two dollars ($106,352.00). This divided between the three (3) trucks amounts to a savings of thirty-five thousand four-hundred and fifty dollars ($35,450.00) per municipality. These savings will only be realized upon a signed contract from all three participating municipalities. On May 23, 2024, Council of the Municipality of West Elgin passed the procurement for their vehicle. It is anticipated that the Township of Malahide’s Council will approve their procurement report for the purchase of the same tanker apparatus on June 6, 2024 at the Regular meeting. It should be noted that this vehicle is replacing the asset of Tanker 1 in Port Burwell. However, upon procurement, it is anticipated that Tanker 1 will be reassigned to the Straffordville Station, and Straffordville’s Tanker (Tanker 2) will transition to Port Burwell. This is due to upsized tank capacity on the new Tanker 1. Straffordville does not have municipal water and would benefit from the larger tanker. Financial Implications Based on Capital planning, in the year 2026, $680,000 was included in the recently-approved budget to fund this apparatus with $222,399 from Reserve Funding for this procurement. The Capital budget funding for 2026 will need to be readjusted for the amount of $738,491.23 quote. Staff believe the approximately $15,000 difference can be covered by the sale of the surplus tanker once the new tanker has been placed into service. The payment terms are outlined in the proposal and are the same for all three municipalities (see Schedule 1). The chassis is expected to arrive to the manufacturer in late 2024, or early 2025. Commercial has extended the proposal until June 7, 2024. The delivery date on the new Tanker is set for 725 days from the time of executing the purchase order, which would be in the Spring 2026. STRATEGIC PLAN 3.3: Quality of Governance > to strategically engage in partnerships, joint ventures and other collaborative activities that leverage the Municipality’s resources and capabilities in order to achieve enhanced efficiencies and benefits for the community and its residents. Initiative(s) Encourage ongoing networking with government partners and other industry representatives. ATTACHMENTS 1. Proposal – Commercial Emergency Equipment Company – Replacement of Tanker 1 RECOMMENDATION 1. THAT Report FR-03/24 re Replacement of Tanker 1 – Joint Procurement be received for information; 2. AND THAT the Council of The Corporation of the Municipality of Bayham approve the procurement of one (1) Maxi-Metal Pumper Tanker based on the specifications outlined in the Proposal from Commercial Emergency Equipment Company, in the amount of $738,491.23 plus HST, to replace the 2000 Pumper Tanker currently in service at Station 1 Port Burwell. Respectfully submitted: Harry Baranik Fire Chief/CEMC B.A., CMM III Police Professional/Fire Services Executive, CAFI Reviewed by: Thomas Thayer, CMO, AOMC Chief Administrative Officer Providing Expert Emergency Equipment Solutions Across Canada Vancouver • Surrey • Calgary • Edmonton • Regina • Winnipeg • Woodstock • Quebec City www.ComEmerg.ca • 1-800-665-6126 COMMERCIAL EMERGENCY EQUIPMENT CO. BAYHAM FIRE & EMERGENCY SERVICES EQUIPMENT QUOTATION & SUPPLY CONTRACT OF ONE (1) Maxi Metal 3000G TANDEM AXLE TANKER 2024/14/05 (Truck pictured above is a representation only) Providing Expert Emergency Equipment Solutions Across Canada Vancouver • Surrey • Calgary • Edmonton • Regina • Winnipeg • Woodstock • Quebec City www.ComEmerg.ca • 1-800-665-6126 May 14, 2024 56169 Heritage Line, PO Box 160 Straffordville, ON N0J 1Y0 Attention: Chief Harry Baranik Dear Chief Baranik, Thank you for the opportunity to quote the supply and delivery of one (1) Maxi Metal 3000G tandem axle tanker. Commercial Emergency Equipment Co. (part of The Commercial Group of Companies) is Canada’s largest supplier of truck mounted equipment. We’ve been in business since 1947 providing sales, service, and parts support to our valued customers. Commercial Emergency Equipment represents the industry’s leading products, Pierce Manufacturing and Maxi Fire. Commercial Emergency Equipment has the largest service and parts network in Canada. We have five Pierce, Oshkosh and Maxi Certified locations to service and support your equipment and the largest quantity of locally stocked parts in the industry. Our onsite EVTs are experienced industry veterans and have been trained by Pierce, Oshkosh & Maxi to outfit and service your apparatus and equipment with the highest attention to detail and quality. We also offer mobile EVT service from our fleet of fully equipped service trucks, a 24-hour emergency service hotline, the best warranty support, and detailed training programs to ensure that every aspect of our customer support is the best in Canada. Together, Commercial Emergency Equipment, Pierce Manufacturing and Maxi Fire form an ideal partnership with an unmatched customer service footprint and the best fire apparatus in the world. We are pleased to offer the following for your consideration. Providing Expert Emergency Equipment Solutions Across Canada Vancouver • Surrey • Calgary • Edmonton • Regina • Winnipeg • Woodstock • Quebec City www.ComEmerg.ca • 1-800-665-6126 Key Points on the Maxi Metal 3000G Tandem Axle Tanker: • Freightliner M2-112, 6x4 Tandem axle • Detroit Diesel DD13, 450HP • Allison 4500EVS PTO Transmission • 64,000 Front and Rear Axles • Darley 1000GPM Pump • 3000USG Water Tank • Front Bumper trash line • Front Bumper Turret Delivery Delivery for this unit is estimated to be 725 days from the time of executing the purchase order. Timeline is subject to changes based on manufacturer’s discretion. Maxi Metal Canoe/Sourcewell #: 113021-MAX Bayham Canoe/Sourcewell #: LAS 1303 QUOTATION 3000G Tandem Axle Tanker: Maxi Metal List Price: $773,941.98 CAD Sourcewell Discount: $ -35,450.75 CAD Selling Price: $738,491.23 CAD plus applicable taxes Payment Terms Schedule: 10% Down Payment on Body at Issuance of PO: $53,431.02 CAD Cost of Chassis on Receipt at Manufacturing Facility: $204,181.00 CAD Balance Due Upon Delivery: $480,879.21 CAD *NOTE* Providing Expert Emergency Equipment Solutions Across Canada Vancouver • Surrey • Calgary • Edmonton • Regina • Winnipeg • Woodstock • Quebec City www.ComEmerg.ca • 1-800-665-6126 • Plus, Applicable Taxes • Quote Valid until May 30, 2024 • Due to extended lead times and impending 2027 EPA standards revision, unknown product impacts based on 2027 EPA compliant engines, unknown specifications of 2027 EPA compliant engines, and not having firm product costs for 2027 EPA compliant engines, pricing of the engine is subject to change without notice. The customer shall be responsible for any engine pricing changes incurred prior to delivery of the completed apparatus. • Due to extended lead times on commercial chassis, the final pricing and delivery timeframes are strictly an estimate. Should any additional levies be applied to the commercial chassis order by the chassis manufacturer, those levies will be communicated, and the customer will be responsible for said cost increases on delivery. • Payment Terms: 10% deposit at time of booking, cost of chassis on receipt at manufacturing facility, balance on delivery • FOB: Straffordville, ON • Pre-construction conference and final inspection for one (1) fire department representatives accompanied by one (1) Commercial Project Manager to the Manufacturing Facility • Additional people can be added to the final inspection at additional cost • Training and Orientation on the operation, care, and maintenance of the apparatus • Parts, service, and warranty are available through our local service centers and mobile service department • Terms and conditions below I trust the above meets with your approval. Should you wish to proceed, please note the general conditions below and sign the order acceptance and return. Yours very truly, Adrian Butcher Apparatus Specialist, Fire & Emergency Commercial Emergency Equipment Providing Expert Emergency Equipment Solutions Across Canada Vancouver • Surrey • Calgary • Edmonton • Regina • Winnipeg • Woodstock • Quebec City www.ComEmerg.ca • 1-800-665-6126 Commercial Truck Equipment Corp. DBA Commercial Emergency Equipment Co. (part of The Commercial Group of Companies) 1. APPLICATION OF GENERAL CONDITIONS. These general conditions (the “General Conditions”) govern the supply of goods and services by Commercial Truck Equipment Corp. (“CTE”) unless modified or supplemented by a term expressly set out in a CTE job order (“Job Order”). These General Conditions, together with a Job Order and invoice, collectively form a legally binding contract between CTE and its customer (“Customer”) (the “Supply Contract”). Any change to the terms of the Supply Contract must be agreed in writing by CTE. 2. ENTIRE AGREEMENT. The Supply Contract is the complete and entire agreement between the parties with respect to the subject matter therein. No understandings or communications between the parties, whether written or verbal, form part of the Supply Contract or will have any legal effect between the parties unless expressly agreed in writing by CTE. If Customer’s purchase order is attached as a schedule to the Supply Contract, other than any technical specifications that may be set out therein, it will have no legal effect. 3. SUPPLY OF GOODS AND SERVICES. CTE will supply, and Customer will purchase the goods and services at the price and in accordance with the other terms and conditions of the Supply Contract 4. DELIVERY, PICK UP AND SHIPPING. Goods supplied by CTE and Customer equipment on which CTE services are performed will be deemed to have been delivered to Customer once CTE places such goods or Customer equipment at the disposal of Customer at a CTE branch. Upon delivery by CTE, Customer will be required to immediately pick up such goods and equipment at Customer’s risk and expense. CTE may, upon Customer’s request, arrange for shipping at Customer’s risk and expense. Risk of loss or damage to goods and equipment will transfer to Customer once such goods and equipment are delivered to Customer at a CTE branch. 5. PAYMENT. Customer will pay the price of CTE’s goods and services in cash on delivery by CTE. Title to goods shall remain with CTE and shall not pass to Customer until all amounts owing by Customer to CTE, including all applicable taxes, have been paid in full by Customer. If Customer does not fully pay all amounts owing when due, CTE may, without limiting its remedies under the Supply Contract and the law, (a) suspend delivery and other CTE performance until such amounts are fully paid and (b) terminate the Supply Contract. 6. DEPOSIT. If Customer has paid CTE a deposit on the Supply Contract price (the “Deposit”) and Customer fails to complete the Supply Contract in accordance with the terms thereof (including, without limitation, failing to pick up goods and equipment and failing to fully pay all amounts when due) through no fault of CTE, CTE may terminate the Supply Contract and in such event the deposit will be absolutely forfeited to CTE on account of damages without limiting CTE’s right to pursue Customer for additional damages and other remedies under the Supply Contract and the law. 7. LIMITED WARRANTY. 7.1 Goods – Manufacturer’s Warranty. Goods supplied by CTE will be warranted by the manufacturer in accordance with the terms of the manufacturer’s warranty (if any). CTE may, in its sole discretion and on terms acceptable to CTE, perform any warranty repair or replacement on goods covered by a manufacturer’s warranty and in such event the terms of this Supply Contract (except section 7.2, unless CTE agrees in its sole discretion) will govern the warranty repair or replacement. 7.2 Services – CTE’s Limited Warranty. CTE warrants, subject to the following limitations and conditions, that its services will be free from defects in workmanship for 90 days after service completion: (a) CTE will determine, in CTE’s sole discretion, whether the workmanship is defective, (b) CTE’s sole responsibility will be to repair the defective workmanship and, if necessary as determined by CTE, repair or replace a part that is damaged by the defective workmanship, at a CTE branch during its regular business hours, (c) Customer is responsible for shipping, at Customer’s risk and expense, applicable equipment to and from a CTE branch for CTE’s assessment and repair, (d) no further warranty is provided on any service warranty work, (e) prior to the discovery of the defect, the applicable equipment was being used and maintained properly by Customer and in accordance with CTE’s and the equipment manufacturer’s guidelines. All CTE service warranty work will be governed by the terms of this Supply 7.3 No Other Warranty. Other than the warranties expressly provided in sections 7.1 and 7.2 hereof, no other warranties, conditions, guarantees or similar obligations, whether express or implied by fact, by law, including any statute or regulation, by custom or trade usage, or by any course of dealing, including but not limited to any implied warranties or conditions of merchantability or fitness for purpose or fitness for a particular purpose, are applicable to goods and services supplied by CTE. 8. PROPERTY/GOODS LEFT ON CTE PREMISES. Any Customer property and CTE supplied goods left on CTE premises will be left at Customer’s risk and expense and if any of the foregoing are left on CTE’s premises more than 30 days after delivery at a CTE branch, CTE may store such property and goods at a third party site at Customer’s risk and expense. If any Customer property and CTE supplied goods are left more than 90 days after delivery at a CTE branch, CTE may, at Customer’s risk and expense, sell such property and goods, apply the proceeds of such sale to any amounts owed by Customer and hold the remaining proceeds (if any) in trust for Customer. 9. FORCE MAJEURE. “Force Majeure” means an event or circumstance that is beyond the reasonable control of a party and that prevents or delays that party in the performance of any of its obligations under the Supply Contract, including but not limited to a delay or failure by a subcontractor, or sub-supplier, in each case of any tier, to perform and complete their obligations in accordance with their respective contracts that is caused by an event that, if it occurred with respect to a party to this Supply Contract, would constitute Force Majeure. If a party is prevented or delayed in performing its obligations (other than a payment obligation) by Force Majeure, that party is not liable to the other party for failure to perform those obligations. The time for performance is deferred to the extent and for so long as performance is prevented or delayed and the completion, delivery and other dates contemplated under the Supply Contract shall be adjusted if necessary to accommodate the effects of Force Majeure. 10. LIMITATIONS OF LIABILITY. CTE is not liable to Customer under or in relation to the Supply Contract for any loss of use, loss of production, loss of profits, loss of markets, additional or incremental costs of operation, economic loss, or special, indirect or consequential loss or damage, or punitive and exemplary damages suffered or incurred by Customer, or by any third party who makes a claim against Customer for which Customer seeks recovery from CTE, whether Customer’s claim, or that of the third party, is in contract, or tort, including negligence, or under any other theory of law or of equity. CTE’s total liability arising out of or in relation to the Supply Contract, whether in contract, warranty, tort (including negligence), strict liability or otherwise, shall be limited to the price of the goods and services supplied under such Supply Contract. Providing Expert Emergency Equipment Solutions Across Canada Vancouver • Surrey • Calgary • Edmonton • Regina • Winnipeg • Woodstock • Quebec City www.ComEmerg.ca • 1-800-665-6126 11. APPLICABLE LAW. The Supply Contract shall be governed by and construed in accordance with the laws of the Province in which the Supply Contract is entered into and the laws of Canada applicable in such Province, excluding any conflict of laws principles or rules that would impose a law of another jurisdiction for the construction of the Supply Contract. The parties to the Supply Contract hereby irrevocably and unconditionally attorn to the non-exclusive jurisdiction of the courts of the Province in which the Supply Contract is entered into and all courts competent to hear appeals therefrom. The United Nations Convention on Supply Contracts for the International Sale of Goods (1980) shall not apply to the Supply Contract and is hereby excluded in its entirety. 12. CONSORTIUMS ORDERS. Prices are subject to change. Pricing will be determined at the time of invoicing based upon the Sourcewell contract. 13. SUPPLIER SURCHARGES. CTE may pass on supplier surcharges with documentation from vendor. 14. MISCELLANEOUS. Any additional supply or work performed by CTE in relation to the original supply of goods or services contemplated under this Supply Contract will be governed by the terms of this Supply Contract. The remedies available to CTE hereunder are in addition to any other remedy available under the law. If any provision of the Supply Contract is determined to be invalid or unenforceable in whole or in part, such invalidity or unenforceability attaches only to such provision and everything else in the Supply Contract continues in full force and effect Order acceptance: Customer acknowledges having read the conditions in this document and agrees to purchase Signature: ______________________________________ Print Name: _____________________________________ Title: ___________________________________________ Date (Year/Month/Day): 20______/_________/________ P/O#: __________________________________________ Upon completion, please return to Commercial Emergency Equipment for order processing. REPORT PHYSICAL SERVICES TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works – Drainage Superintendent DATE: June 6, 2024 REPORT: PS-09/24 SUBJECT: EAST BEACH UNLOADING ZONE AND ADDITIONAL SIGNAGE BACKGROUND At its March 21, 2024 meeting, Council received Report BL-02/24 re Port Burwell East Beach – Paid Parking Options. Council passed two (2) motions regarding this item. The second was as follows: Moved by: Councillor Emerson Seconded by: Councillor Froese THAT staff be directed to investigate and report back on options for implementing an unloading zone for patron drop offs to the east beach and erecting signage to direct residents to the Pitt Street parking lot for beach overflow parking. This item was referred to Public Works for further review and reporting to Council. DISCUSSION Staff have investigated the possibilities of implementing an unloading zone for beach patrons within the Robinson Street Road allowance and at both east and west parking areas. Staff have determined that the safest and most cost-effective route would be to keep within the parking limits of the East Beach parking lots and not utilize additional parking spaces. However, this may not be the most centralized drop-off spot but would keep the liability of minor collision to a minimum. The following considerations within all three (3) parking areas were considered: • Public safety • Public accessibility to the beach areas • Traffic flow • Accessible needs • Utilization of parking spaces Robinson Street Unloading Zone This location would utilize the unloading zone at the turnaround bulb of Robinson Street. This would be the most accessible to all areas of the beach and pier as a centralized location for unloading/loading of visitors and beach supplies if parking lots were at capacity. The primary concern with this location revolves around public safety. A significant issue arises when visitors unload from their vehicles, potentially stepping into active traffic lanes, thereby increasing the risk of pedestrian accidents. This danger is compounded by the narrowing of lanes to accommodate the designated unloading zone, creating a potential hazard. Another point of vulnerability occurs when vehicles re-enter the flow of traffic, increasing the likelihood of minor collisions. Further, there is the consideration of the adjacent sidewalk and pedestrians. The curb that currently separates the vehicular portion of the bulb from the sidewalk is sloped, and often vehicles drive onto the sidewalk to temporarily stop. This impedes pedestrian flow and accessibility. To mitigate these risks, staff should consider implementing several measures for public safety. These could include installing delineators along the sidewalk edge and applying pavement markings on the road to clearly demarcate the unloading zone. Additionally, signage may be necessary to alert drivers and pedestrians to the presence of the designated area, such as signage that identifies the area as a standing or unloading zone and a 5-minute maximum for such. No parking signage already exists in this area. Financially, the cost to complete these items would be the higher of the other two locations as pavement markings, delineators, and signage would cost upwards of $1,500 to $2,000 to complete these extra safety items. East Parking Lot Staff identified that an unloading zone could be signed and utilized along the posts located beside the concession booth and associated picnic tables for up to two (2) cars unloading beach supplies and visitors. This area offers convenient access to the east side of the beach and the washroom area without impacting traffic on Robinson. The downside side of this unloading zone would be this is a gravel parking area may be harder to mobilize to the sidewalk, and access to the pier and west side of the beach is also further away. The loading/unloading traffic collision risk would be at a minimum at this area due to lower number of vehicles. Financially, staff could create this unloading zone with only two to three signs identifying the unloading zone. The estimated cost would be $150-200. West Parking Lot Staff identified that an unloading zone could be signed and utilized along the east side of the lot at the opening to the beach for maintenance vehicles. This area is roped-off with no parking to allow access for maintenance vehicles. The identified area would be enough area for one (1) car without taking additional spaces to unload beach supplies and visitors. Additionally, you can utilize one additional parking space to create an area for two cars at a time. The downside again to this is that unloading would be on gravel and make this harder to mobilize to the sidewalk with accessible devices. Financially, staff could create this unloading zone with only two to three signs identifying the unloading zone. The estimated cost would be $150-200. All approved unloading zones would have to be amended within the Municipal by-laws at a later date so the Municipal By-law Enforcement Officer can enforce the newly-established zone. Signage in any area would be identify a 5-minute unloading time which would allow vehicles to unload/load or drop off and continue to the parking area. Staff have identified the lack of regulatory green signage identifying the parking lots in Port Burwell and have since placed an order to complete additional parking lot signage at Pitt Street identifying the Marine Museum lot and Pitt Street lot as alternative parking areas for users of the beach and downtown area. All lots will also be signed with the green parking signage signs to assist visitors identify municipal lots. If Council recommends utilizing the Robinson Street unloading zone as an option, staff would like a recommendation on which financial account this could be utilized from. At this time, there has been no money allocated for additional signage or road markings at the East Beach, and this would have to be taken come from the general public works operating safety device budget. The alternative funding stream would be taken under the general beach maintenance budget. However, this project is not financially supported through this line. STRATEGIC PLAN 2.1 Quality of Life> To work collaboratively with community organizations and others in ensuring the availability of a diverse range of passive recreational, heritage, culture and other community services that contribute to enriching Bayham’s valued quality of life. Initiative(s): Enhance the Port Burwell East Beach 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not applicable RECOMMENDATION 1. THAT Report PS-09/24 re East Beach Unloading Zone and Additional Signage be received for information; 2. AND THAT Council provide direction, if any, regarding a location for an unloading zone at the Port Burwell East Beach Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works| Chief Administrative Officer Drainage Superintendent REPORT PHYSICAL SERVICES TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works – Drainage Superintendent DATE: June 6, 2024 REPORT: PS-10/24 SUBJECT: ADDITIONAL ON-STREET NO PARKING ZONES – FULTON STREET AND ROBINSON STREET BACKGROUND Based on recurring concerns voiced to Municipal staff regarding public safety and on-street parking, staff have identified two (2) areas that Council may wish to consider for further on-street parking restrictions: • Fulton Street – Between Elm and Snow • Robinson Street – Between Pitt and the East Beach Turnaround Staff are seeking direction from Council to move ahead with additional on-street parking restrictions in these areas. DISCUSSION The corresponding two locations have been identified from staff as areas of concern: Fulton Street - Between Elm Street and Snow Street This 200-metre span of Fulton Street is an Elgin County road allowance. Staff can only recommend Council to proceed with correspondence to County Council to consider the additional changes in parking along Fulton Street. The 6.8-metre wide street falls under the municipal design standards in regards to on-street parking and although this is an asphalt curb road, the 6.8-metre top on this steep incline creates low visibility when on-street parking is permitted. Staff have been on-site various times to observe traffic flows, bus pick-up/drop-off, and construction activities within the road allowance with new residential development. Concerns from neighbouring residents and staff observations did find that any vehicles parked on the Fulton Street hill create blind spots for incoming traffic and, at times, causes confusion which could lead to potential collisions. The current bus stop at Fulton and Snow Street is also an area of concern regarding blind spots leading up to the stop if vehicles are parked along the hill. Staff did not find speed to be an issue in this area but rather found vehicles to speed up when the decision is made to overtake a parked vehicle. An additional cost to Elgin County to erect signage through this zone would be estimated at $600 plus installation and is subject to County Council’s direction. Robinson Street - Between Pitt Street and East Beach Turnaround Robinson Street from Pitt Street to the Beach turnaround is nearly 300metres in length. It is a 7-metre wide, two-lane roadway with deep barrier curbs. Suggested parking on one side of a street is with a minimum street width of 8 meters. Robinson Street falls under these criteria. Concerns are primarily in summer months when high volumes of traffic travel to and from the East Beach. Currently there is no regulatory signage on either side of Robinson south of Pitt, which means that vehicles parking on both sides of the road create traffic bottlenecks and may impede emergency vehicle access to the East Beach. During large events and summer long weekends, staff have observed this occurring, including impacts to pedestrian flow. Staff recommend that parking be prohibited on-street along Robinson Street from Pitt Street to the East Beach turnaround to reduce congestion and potential liability. Signage would be installed by the municipal public works department at a maximum cost of $800 plus staff time. This would include the additional fourteen (14) signs that would identify the no parking area along this stretch of Robinson Street. STRATEGIC PLAN 2.1 Quality of Life> To work collaboratively with community organizations and others in ensuring the availability of a diverse range of passive recreational, heritage, culture and other community services that contribute to enriching Bayham’s valued quality of life. Initiative(s): Enhance the Port Burwell East Beach RECOMMENDATION 1. THAT Report PS-10/24 re Additional On-Street No Parking Zones – Fulton Street and Robinson Street be received for information; 2. AND THAT correspondence be sent to the County of Elgin Council to consider establishing a No Parking zone on Fulton Street between Elm street and Snow Street in Vienna; 3. AND THAT a No Parking zone be established along Robinson Street from Pitt Street to the East Beach turnaround in Port Burwell. Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works| Chief Administrative Officer Drainage Superintendent NOTICE OF OPEN HOUSE THE MUNICIPALITY OF BAYHAM OFFICIAL PLAN REVIEW 2024 TAKE NOTICE that the Corporation of the Municipality of Bayham invites you to attend an in-person Open House in consideration of the Bayham Official Plan Review project as follows: Date: Wednesday, June 19, 2024 Time: 6:00 PM – 8:00 PM Location: Straffordville Community Centre Main Hall 56169 Heritage Line Straffordville, ON N0J 1Y0 Please note that an online/virtual option is not available for this open house, however, all materials presented during the open house will be posted on the Municipal Website following the meeting. THE PURPOSE of this in-person Open House is for the Municipality and the consultant team, Arcadis, to provide a presentation and discussion regarding the key themes and changes we are considering as part of the Official Plan Review. More specifically, the main goal of this open house is to provide an opportunity for the public to suggest revisions that may be required to the new Official Plan and offer comments regarding any issues or matters that should be considered during the Official Plan Review process. The open house is also an opportunity for members of the public to learn more about the Official Plan Review process. This represents Phase Two of the project. From the comments and suggestions provided by the public at the open house, as well as the written comments received to date, the Municipality and Arcadis will prepare the first Draft Official Plan. Once prepared, the first Draft Official Plan will be shared on the Municipal Website and a future Open House will be held at a later date in Phase Three of the project. This Official Plan Review is a municipal-wide initiative and affects all lands within the jurisdiction of the Municipality of Bayham. ANY PERSON may attend the in-person Open House and/or make a written or verbal representation to provide comments or questions. The Municipality encourages your comments throughout the Official Plan Review process. If you have any comments, questions, require further information, or would like to be added to the project mailing list for updates and to be notified of the future decision of the County of Elgin on the proposed Official Plan, please email or mail to: opreview@bayham.on.ca Municipal Office: Attention - Official Plan Review (56169 Heritage Line, P.O. Box 160, Straffordville, ON, N0J 1Y0) Oral submissions may also be expressed at Open Houses or the Statutory Public Meeting. All comments received will form part of the public record and will be circulated to Council, Municipal Staff, and Arcadis. IF A PERSON OR PUBLIC BODY would otherwise have an ability to appeal the decision of the County of Elgin to the Ontario Land Tribunal but the person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the proposed Bayham Official Plan is adopted, the person or public body is not entitled to appeal the decision. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the proposed official plan is adopted, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to add the person or public body as a party. ADDITIONAL INFORMATION relating to the proposed Official Plan Review project may be obtained on the Municipal Website www.bayham.on.ca or at the Municipal Office, 56169 Heritage Line, Straffordville. Dated at the Municipality of Bayham this 16th day of May 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-14/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: TERRY AND REBECCA PAGET LOCATION: 11681 ELLIOTT ROAD TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-14/24). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, June 6th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Rural Residential (RR)’ Zone to a ‘Site-Specific Rural Residential (RR-XX)’ Zone in order to permit the following: Permit a Maximum Floor Area of 269.0 m2 (2,895.5 ft2) for accessory buildings, whereas Section 7.11.3 of the Zoning By-law requires 95.0 m2 (1,022.57 ft2), and; Permit the existing Shipping Container for storage purposes, whereas Section 4.58.a) of the Zoning By-law strictly prohibits Shipping Containers used for storage purposes in any residential zone. The subject property is known as 11681 Elliott Road, west side, and north of Talbot Line. THE EFFECT of this By-law is to facilitate a 128 m2 expansion of an existing 120 m2 accessory building for personal storage and vehicles, and recognize the existing Floor Areas of the accessory shed (5.94 m2) and shipping container (14.66 m2) on the subject property. Therefore, the cumulative Maximum Floor Area for all existing / proposed accessory buildings is 269.0 m2. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments are to be submitted on or before 12:00 Noon on Wednesday, May 29, 2024 to munderhill@bayham.on.ca or at the municipal office to be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 17th day of May 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-16/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: WILLOW HAWK FARMS INC. (AGENT: EVAN VANMOERKERKE) LOCATION: 56830 TALBOT LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By- law Amendment (ZBA-16/24). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, June 6th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the PLANNING ACT. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Agricultural (A1-A)’ Zone to a ‘Site-Specific Agricultural (A1-A-XX)’ Zone to permit the following: ‘Assembly Hall’ to permit weddings as an On-Farm Diversified Use ancillary to the principal agricultural use as an additional permitted use, and; ‘Farm Produce Outlet’ in an existing permanent building/structure with a Maximum Floor Area of 372.0 m2 (4004.17 ft2) as an additional permitted use, whereas the Zoning By-law requires that a Farm Produce Outlet to be in a temporary building/structure. The subject property is known as 56830 Talbot Line, north side, and east of Elliott Road. THE EFFECT of this By-law is to allow for weddings as an On-Farm Diversified Use ancillary to the principal agricultural use, which is currently not permitted in the Zoning By-law. Further, this By-law will be to recognize the existing Farm Produce Outlet for the sale of apples inside a portion of the existing barn where Farm Produce Outlets are not intended to be in permanent buildings. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments are to be submitted on or before 12:00 Noon on Wednesday, May 29, 2024 to munderhill@bayham.on.ca or at the municipal office to be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 17th day of May 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca A-08/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: DAN FROESE FARMS INC. LOCATION: 55091, 55111, AND 55121 JACKSON LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Minor Variance (A-08/24). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on June 6, 2024, at 6:30 pm in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham YouTube Channel: Bayham YouTube THE PURPOSE of this variance is to permit the conversion of an existing permanent house barn of 80.0 m2 (861.113 ft2) in gross floor area to a Supplementary Farm Dwelling to accommodate one (1) seasonal farm labourer in accordance with Section 2.1.10.1 of the Bayham Official Plan. The subject property is one (1) parcel consisting of (3) municipal addresses located at 55091, 55111, and 55121 Jackson Line, south side, west of Plank Road. THE EFFECT of this variance will be to permit a Supplementary Farm Dwelling on the subject property to accommodate one (1) seasonal farm labourer in the existing permanent house barn for the time period between March 1st and November 30th. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. When possible, please consider utilizing written correspondence to be submitted to the undersigned by 4:00 pm on Thursday, May 30, 2024, to be included in the Committee of Adjustment agenda. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 24th day of May 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca A-09/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: DANIEL WIELER LOCATION: 5270 PLANK ROAD TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Minor Variance (A-09/24). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on June 6, 2024, at 6:30 pm in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham YouTube Channel: Bayham YouTube THE PURPOSE of this variance is to grant relief from the following Zoning By-law regulations for the development of an Additional Residential Unit (ARU) within a detached accessory building on the subject property located at 5270 Plank Road, east side, south of Tunnel Line: 1) Section 4.2.c) to permit an accessory building in the front yard; 2) Section 4.2.d) to permit an accessory building closer to the street than the main building, and; 3) Section 4.2.f) to permit an accessory building that is 41.0% of the principal farm dwelling, whereas 25% is required for accessory use buildings accessory to principal farm dwellings. THE EFFECT of this variance is to permit an ARU within an accessory building located in the front yard and closer to the street than the main building, as well as an increased percent coverage of an accessory building accessory to a principal farm dwelling on the subject property. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. When possible, please consider utilizing written correspondence to be submitted to the undersigned by 4:00 pm on Thursday, May 30, 2024, to be included in the Committee of Adjustment agenda. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 24th day of May 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca A-10/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: ROY SCHRIJVER FARMS LTD. LOCATION: 53777 TALBOT LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Minor Variance (A-10/24). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on June 6, 2024, at 6:30 pm in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham YouTube Channel: Bayham YouTube THE PURPOSE of this variance is to permit a Minimum Distance Separation (MDS) II setback of 18.5 metres from the Provincial highway road allowance to a proposed barn expansion, whereas Section 4.56.2 of the Zoning By-law requires 36.0 metres. The subject lands are located at 53777 Talbot Line, south side, and west of Culloden Road. THE EFFECT of this variance is to reduce the MDS II setback from the Provincial highway road allowance to the proposed expansion of an existing barn for the current dairy farm operations on the subject property. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. When possible, please consider utilizing written correspondence to be submitted to the undersigned by 4:00 pm on Thursday, May 30, 2024, to be included in the Committee of Adjustment agenda. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 24th day of May 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-13/24 PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z781-2024 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: DAN FROESE FARMS INC., 56796 GLEN ERIE LINE TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z781-2024 on the 16th day of May 2024 under Section 34 of the PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Ontario Land Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 6th day of June 2024 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law Amendment is to rezone two portions of the subject lands as a result of a surplus farm dwelling severance, in Zoning By-law Z456-2003. The proposed Severed Lot is to be rezoned from the the ‘Agricultural (A1)’ Zone to a Site-Specific ‘Rural Residential (RR- 51)’ Zone to permit a Minimum Front Yard Depth of 3.3 metres and Minimum Lot Area of 0.38 hectares as a result of the Glen Erie Line road widening required by the County of Elgin as a Condition of Approval. The proposed Retained Lot is to be rezoned from the ‘A1’ Zone to the ‘Special Agricultural (A2)’ Zone to prohibit new dwellings. The subject lands are known as 56796 Glen Erie Line, north side and east of Stafford Road. THE EFFECT of this By-law will be to recognize the residential nature of the newly created residential lot and to prohibit new dwellings on the retained farm parcel in accordance with the Official Plan, as part of the clearing of Consent Conditions for Elgin Land Division Committee file number E2-24 that was Conditionally Approved on February 28th, 2024. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office. DATED AT THE MUNICIPALITY OF BAYHAM THIS 17th DAY OF MAY 2024. NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca NOTICE OF ADOPTION OF THE ELGIN COUNTY OFFICIAL PLAN Pursuant to Section 17(23) of the Planning Act TAKE NOTICE THAT on May 14, 2024, the Council of the Corporation of the County of Elgin passed By-law No. 24- 17, adopting the County of Elgin OBicial Plan (2024). Purpose & E3ect of the O3icial Plan The Elgin County OBicial Plan is the County’s statement of land use policy passed under the authority of the Planning Act, and its purpose is to: a) Establish a county-wide planning framework for managing growth and land use, and addressing planning issues of county-wide importance and scope until 2044; b) Provide direction for the responsible management of the natural environment and natural resources, including the County’s agricultural land base; c) Ensure that planning in the County occurs in an orderly and logical manner that supports the creation of healthy, liveable, and vibrant communities; d) Provide direction to local municipalities in the preparation of their own oBicial plans, zoning by-laws, and other planning documents, as well as local infrastructure decisions; and e) Ensure a consistent approach to the review of all applications under the Planning Act at both the County and local levels. Where to Access More Information To obtain a copy of the adopted oBicial plan, please visit: www.engageelgin.ca/oBicialplanreview. Alternatively, you can view a copy of the adopted oBicial plan during normal business hours at the County Administration OBices located at: 450 Sunset Drive, St. Thomas, ON Written & Oral Submissions Public consultation on the adoption was undertaken in accordance with the requirements of the Planning Act. The County received written and oral submissions on the adoption. All submissions were given full consideration. Decision by Minister & Notice of Decision The Minster of Municipal ABairs and Housing is the approval authority for the new County OBicial Plan under Sections 17 and 26 of the Planning Act. Any person or public body is entitled to receive notice of the Minister’s decision regarding this OBicial Plan if a written request containing the person’s or public body’s address is made to the Minister. Requests to receive the Notice of Decision should be sent to: Mr. David Stubbs, Planner Ministry of Municipal ABairs and Housing 659 Exeter Rd, 2nd Floor London, ON N6E 1L3 Or by email at: david.stubbs@ontario.ca Dated at the County of Elgin May 28, 2024 ZBA-09/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: PENNY AND PETER JURENAS LOCATION: 10122 SANDYTOWN ROAD TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-09/24). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, June 20th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the PLANNING ACT. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this By-law Amendment is to is to facilitate the severance of an agricultural parcel and rezone the proposed Severed Lot from ‘Special Agricultural (A2)’ Zone to a ‘Site-Specific Special Agricultural (A2-XX)’ Zone to permit a Minimum Lot Area of 18.4 hectares, whereas the Section 6.4 of the Zoning By-law requires a Minimum Lot Area of 20.0 hectares. The subject property is known as 10122 Sandytown Road, east side, and north of Maple Grove Line. THE EFFECT of this By-law is to facilitate the severance of an agricultural parcel into two (2) distinct agricultural parcels as a Condition of Approval for the Elgin Land Division Committee Consent Application file number E35- 24. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments are to be submitted on or before 12:00 Noon on Wednesday, June 12, 2024 to munderhill@bayham.on.ca or at the municipal office to be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 31st day of May 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-17/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: BRIAN GILES LOCATION: 53510 HERITAGE LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-17/24). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, June 20th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the PLANNING ACT. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Agricultural (A1)’ Zone to a ‘Site-Specific Agricultural (A1-XX)’ Zone to permit the development of an Additional Residential Unit (ARU) within a proposed detached accessory building that is 213.0% (371.6 m2) of the principal farm dwelling (174.5 m2), whereas Section 4.2.f) of the Zoning By-law states that 25.0% (43.6 m2) is required for accessory use buildings accessory to principal farm dwellings on the subject property. The subject property is known as 53510 Heritage Line, north side, and east of Springer Hill Road. THE EFFECT of this By-law is to facilitate the development a proposed detached accessory building for the purpose of an ARU on the subject property. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments are to be submitted on or before 12:00 Noon on Wednesday, June 12, 2024 to munderhill@bayham.on.ca or at the municipal office to be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 31st day of May 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: June 6, 2024 REPORT: DS-37/24 FILE NO. C-07 / D13.ASHE Roll # 3401-000-006-06830 SUBJECT: Rezoning Application ZBA-12/24 Asher, J & C 11184 Plank Road, Eden Draft Zoning By-law No. Z780-2024 BACKGROUND Appointed Agent Eaton Asher has submitted a rezoning application on behalf of John and Carol Asher to rezone their property at 11184 Plank Road, east side in the hamlet of Eden. The property is designated as “Hamlets” on Schedule ‘A1’ - Land Use in the Official Plan and zoned Hamlet Residential (HR) Schedule ‘D’ – Eden in Zoning By-law No. Z456-2003. The purpose of this By-law Amendment is to rezone the subject property from ‘Hamlet Residential (HR)’ Zone to a ‘Site-Specific Hamlet Residential (HR-15)’ Zone to permit the development of an accessory detached garage on the subject property for personal vehicles and storage, which requires relief from the following provisions: • Section 4.2.c) to permit an accessory building in the front yard; • Section 4.2.d) to permit an accessory building closer to the street than the main building; Section 9.5.1) to permit a Maximum Height of 5.8 metres, whereas 4.5 metres is required; • Section 9.7) to permit a Maximum Floor Area of 186.9 m2 (168.0 m2 for the proposed garage and 18.9 m2 for the existing shed to be relocated), whereas 75.0 m2 is required; • Section 9.10) to permit a Minimum Rear Yard Depth of 2.9 metres, whereas 9.0 metres is required, and; • Section 4.22.1.b) to permit a Minimum Setback of 20.0 metres from the centre line of the County Road right-of-way, whereas 26.0 metres is required. The effect of this By-law will be to permit a new accessory building (detached garage) that is located within the front yard, is closer to the street than the main building, exceeds the Maximum Height and Maximum Floor Area, and does not meet the Minimum Rear Yard Depth. Staff Report DS-37/24 Asher 2 The public meeting was held on May 2, 2024 with the Agent as a signed-in attendee and no written public submissions. DISCUSSION The owner is seeking permission to construct an oversized garage to store vehicles and for personal storage. The planner’s memorandum, dated May 29, 2024, provides an analysis of the application against the Official Plan and Zoning By-law. Given the size and location of the detached garage, staff have concerns with drainage impacts to the abutting lands and water retention on the subject lands. It will be a requirement that an approved engineered grading plan for the property, including the future detached garage, is required prior to the issuance of a building permit for the detached garage. It will also be required that the owner includes garage eavestroughs and downspouts on the building plans demonstrating that water is directed properly prior to the issuance of a building permit. Staff and planner concur the rezoning application meets the policies and recommend approval to change the zoning on the retained parcel from Hamlet Residential (HR) to Site-specific Hamlet Residential (HR-15) with relief from Zoning By-law No. Z456-2003 as noted in the purpose, and the recommendation to permit the construction of the personal storage garage. STRATEGIC PLAN Not applicable. ATTACHMENTS 1. Rezoning Application, ZBA-12/24 Asher 2. Artist Renderings for Information 3. Arcadis Memorandum, dated May 29, 2024 4. Draft Zoning By-law No. Z780-2024 RECOMMENDATION THAT Report DS-37/24 regarding the Asher rezoning application ZBA-12/24 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held May 2, 2024 associated with this application, the Agent was the only signed in attendee, there were no oral presentations and no written submissions received regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property located in Lots 21 & 22 Concession 8, known municipally as 11184 Plank Road, from Hamlet Residential (HR) to Site-Specific Hamlet Residential (HR-15) to permit the development of an accessory detached garage on the subject property for personal vehicles and storage, which requires relief from the Staff Report DS-37/24 Asher 3 following provisions: • Section 4.2.c) to permit an accessory building in the front yard; • Section 4.2.d) to permit an accessory building closer to the street than the main building; • Section 9.5.1) to permit a Maximum Height of 5.8 metres, whereas 4.5 metres is required; • Section 9.7) to permit a Maximum Floor Area of 187 m2 (168.0 m2 for the proposed garage and 18.9 m2 for the existing shed to be relocated), whereas 75.0 m2 is required; • Section 9.10) to permit a Minimum Rear Yard Depth of 2.9 metres, whereas 9.0 metres is required; • Section 4.22.1.b) to permit a Minimum Setback of 20.0 metres from the centre line of the County Road right-of-way, whereas 26.0 metres is required. AND THAT Zoning By-law No. Z780-2024 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer Eaton Asher These renderings are intended to supplement Bayham Municipality Zoning By-law Amendment ZBA-12/24 and are for illustrative purposes only. Designs and/or placement of proposed structures are subject to change. Finalised designs may be found in applicable building permits at an unspecified future date. 11184 Plank Road Re-Zoning Application Supplementary Material Figure 1: 11184 Plank Road West-SW View 1 Eaton Asher These renderings are intended to supplement Bayham Municipality Zoning By-law Amendment ZBA-12/24 and are for illustrative purposes only. Designs and/or placement of proposed structures are subject to change. Finalised designs may be found in applicable building permits at an unspecified future date. Figure 2: 11184 Plank Road North-NW View 2 Eaton Asher These renderings are intended to supplement Bayham Municipality Zoning By-law Amendment ZBA-12/24 and are for illustrative purposes only. Designs and/or placement of proposed structures are subject to change. Finalised designs may be found in applicable building permits at an unspecified future date. Figure 3: 11184 Plank Road Westward View 3 Eaton Asher These renderings are intended to supplement Bayham Municipality Zoning By-law Amendment ZBA-12/24 and are for illustrative purposes only. Designs and/or placement of proposed structures are subject to change. Finalised designs may be found in applicable building permits at an unspecified future date. Figure 4: 11184 Plank Road North-WN View 4 Eaton Asher These renderings are intended to supplement Bayham Municipality Zoning By-law Amendment ZBA-12/24 and are for illustrative purposes only. Designs and/or placement of proposed structures are subject to change. Finalised designs may be found in applicable building permits at an unspecified future date. Figure 5: 11184 Plank Road – AI Generated Conceptual Rendering 5 101-410 Albert Street Waterloo, ON, N2L 3V3 www.arcadis.com Memorandum To/Attention Municipality of Bayham Date May 29th, 2024 From Christian Tsimenidis, BES Project No 3404 - 936 cc William Pol, MCIP, RPP Subject John and Carol Asher - Application for Zoning By-law Amendment ZBA-12-24, 11184 Plank Road, Eden Background 1. Arcadis has completed a review of the application for a Zoning By-law Amendment submitted by John and Carol Asher, owners of the subject property identified as 11184 Plank Road, east side, and south of Eden Line in the Hamlet of Eden. The applicant is requesting a Zoning By-law Amendment to rezone the subject property from ‘Hamlet Residential (HR)’ Zone to a ‘Site-Specific Hamlet Residential (HR-15)’ Zone to permit the development of an accessory detached garage on the subject property for personal vehicles and storage, which requires relief from the following provisions: Section 4.2.c) to permit an accessory building in the front yard; Section 4.2.d) to permit an accessory building closer to the street than the main building; Section 9.5.1 to permit a Maximum Height of 5.8 metres, whereas 4.5 metres is required; Section 9.7 to permit a Maximum Floor Area of 187 m2 (168.0 m2 for the proposed garage and 18.9 m2 for the existing shed to be relocated), whereas 75.0 m2 is required; Section 9.10 to permit a Minimum Rear Yard Depth of 2.9 metres, whereas 9.0 metres is required, and; Section 4.22.1.b) to permit a Minimum Setback of 20.0 metres from the centre line of the County Road right-of-way, whereas 26.0 metres is required. 2. The lands are currently designated as ‘Hamlet’ in Schedule ‘A1’: Land Use in the Municipality of Bayham Official Plan. The lands are currently zoned ‘Hamlet Residential (HR)’ in Schedule ‘D’ – Eden in Zoning By-law No. Z456-2003. ARCADIS MEMORANDUM Municipality of Bayham – May 29th, 2024 2 3. It should also be noted that the applicant/owner has expressed interest in possibly converting a portion of the proposed detached garage into an Additional Residential Unit (ARU) at some point in the future, however, a review of the Zoning By-law for compliance and a Building Permit Application would be required prior to constructing such a use, should the owners pursue. Subject Property and Surrounding Area 4. The subject property has a lot area of approximately 2,507.1 m2 (0.25 ha.), estimated lot frontage of 137.8 m (452.1 ft), and a lot depth of 36.3 m (119.1 ft). The subject property can be described as a ‘triangular-shaped’ lot that is bounded by Plank Road to the west and former Canadian Pacific Railway (CPR) lands to the immediate east. The subject property comprises of an existing single-detached dwelling with an attached one-door garage. The existing single-detached dwelling and attached garage will remain as it exists today. There is also an existing shed on the subject property, approximately 18.9 m2 (203.4 ft2) in size, that will be relocated further south on the subject property as a result of the new detached accessory garage being proposed. 5. An existing access from Plank Road is currently used to access the subject property and will continue to be utilized for the proposed detached garage. The subject property is currently serviced by private well and municipal sanitary sewer, which will remain unaltered and unimpacted as a result of the proposed accessory detached garage. 6. The subject property is immediately adjacent to existing low-rise residential dwellings to the north along Plank Road. Based on our review of the surrounding area, the subject property is larger in size and frontage relative to the existing residential parcels in the immediate area due to the subject property’s ‘triangular- shaped’ nature and location within the border of Eden. To the immediate east is former CPR lands, to the south and west exists agricultural fields outside the settlement area boundary. Public Comments 7. A statutory Public Meeting was held on May 2, 2024, and no written or verbal feedback from the public was received. Municipality of Bayham Official Plan 8. The Bayham Official Plan designates the subject property as ‘Hamlets’ in Schedule ‘A1’: Land Use. As per Section 4.4.1.2 of the Official Plan, the ‘Hamlets’ land use designation is intended to primarily encourage and support the development of single-detached dwellings supported by accessory uses in order to maintain a low- rise residential built-form. ARCADIS MEMORANDUM Municipality of Bayham – May 29th, 2024 3 9. Comment: The proposed accessory detached garage will support the existing single-detached dwelling to remain on the subject property, which is a permitted use. It is our opinion that the proposed Maximum Height of 5.8 metres and Maximum Floor Area of 187 m2 (168.0 m2 for the proposed garage and 18.9 m2 for the existing shed to be relocated) will still maintain the general intent and purpose of the Official Plan, being that the low-rise nature and built-from (1-2 storeys) of the Hamlet of Eden will be maintained. 10. Section 4.2.5 of the Official Plan provides general policy direction with respect to “Community Design” in order to encourage a high standard of community design and quality of place for Bayham’s residents. More specifically, this Section describes promoting improvement of the physical character, appearance and safety of streetscapes, encouraging tree retention on private lands, and efficient development of patterns. 11. Comment: It is Arcadis’s opinion that the proposed oversized detached garage will maintain the intent of Section 4.2.5 of the Official Plan, as the detached garage will be utilized for the storage of personal vehicles, storage, and workshop, thus reducing negative visual impacts from outdoor storage from the streetscape. Further, it is our opinion that the oversized detached garage has consideration for the retention of existing trees on the subject property, as the detached garage is proposed away from the existing trees. Based on the analysis provided above, it is our opinion that the proposed Zoning By-law Amendment Application would conform to the Bayham Official Plan. Municipality of Bayham Zoning By-law 12. The subject property is currently zoned ‘Hamlet Residential (HR)’ in Schedule ‘D’ – Eden in Zoning By-law No. Z456-2003. As per Section 4.2.c) and d) of the Zoning By-law, accessory buildings shall not be located within the front yard and closer to the street than the main building. The intent of these regulations is to ensure that accessory buildings do not dominate the streetscape and have a negative visual impact from the public realm. The applicant is also seeking relief from Section 4.22.1.b) to permit a Minimum Setback of 20.0 metres from the centre line of the County Road right-of-way, whereas 26.0 metres is required. 13. Comment: It is Arcadis’s opinion that the proposed accessory garage to be located within the front yard and closer to the street than the existing single-detached dwelling still meets the intent of this regulation. Given the ‘triangular-shaped’ nature of the subject property, the southern portion of the lot becomes narrower, thus pushing the proposed accessory garage within the front yard and closer to the street line. Based on the proposed location and building envelope, it is Arcadis’s opinion that the proposed detached garage will not have significant visual impacts from the streetscape and meets in intent of 4.2.c) and d) of the Zoning By-law. ARCADIS MEMORANDUM Municipality of Bayham – May 29th, 2024 4 Further, as per the comments provided by the County, the reduced Minimum Setback of 20.0 metres from the centre line of the County Road right-of-way is supported and would be not have adverse impacts to the surrounding area. 14. As per Section 9.5.1 of the Zoning By-law, the Maximum Height for an accessory building in the HR Zone is 4.5 metres. The intent of this regulation is to ensure that accessory buildings/structures maintain the low-rise built form of 1 to 2 storeys in height. 15. Comment: The existing single-detached building and attached garage is considered 1 storey in height. It is Arcadis’s opinion that the proposed height of 5.8 metres for the detached garage maintains the intended low-rise built form of the existing zone and surrounding area. The proposed height of 5.8 metres would be lower than the permitted 10.5 metres for primary uses/buildings on the subject property, thus maintaining a height that is in keeping with the accessory nature of the proposed structure. Further, the proposed location of the accessory garage on the southern portion of the subject property would also minimize concerns of an imposing structure over adjacent properties, given there is no development to the south and east. Therefore, it is our opinion that the proposed height of 5.8 metres meets the general intent and purpose of the Zoning By-law, as it maintains compatibility with the intended low-rise built form and will not have significant impacts to the neighbouring properties. 16. As per Section 9.7 of the Zoning By-law, the Maximum Floor Area for an accessory building in the HR Zone is 75 m2 or 8% lot coverage, whichever is less. In this case, given that 8% of the subject property is 200.5 m2 (2,158.2 ft2), the Maximum Floor Area of 75 m2 would apply. The intent of this regulation is to avoid large scale accessory buildings which may have an impact to the surrounding area and neighbours. 17. Comment: It is our opinion that the proposed Maximum Floor Area of 187.0 m2 (168.0 m2 for the proposed garage and 18.9 m2 for the existing shed to be relocated) meets the general intent and purpose of the Zoning By-law, as the size of the subject property and proposed location of the detached garage mitigates adverse impacts to the adjacent lots and public realm for the following reasons. As previously mentioned in this Memo, the subject property is larger in size and frontage relative to the adjacent residential lots going north along Plank Road. This means the Maximum Floor Area of 187.0 m2 represents an equivalent lot coverage of 7.4%, and if combined with the existing single-detached dwelling and attached garage, this would equate to a total lot coverage of approximately 13.9% for all buildings/structures on the site. ARCADIS MEMORANDUM Municipality of Bayham – May 29th, 2024 5 Therefore, it is Arcadis’s opinion that the proposed Maximum Floor Area for accessory buildings on the subject property meets the general intent and purpose of the Zoning By-law and will not have adverse impacts to adjacent properties. 18. As per Section 9.10 of the Zoning By-law, the required Minimum Rear Yard Depth for all buildings/structures is 9.0 metres. The intent of this regulation is to provide separation distance between buildings and the rear lot line for sufficient rear yard/amenity space. 19. Comment: It is Arcadis’s opinion that the proposed Minimum Rear Yard Depth of 2.9 metres is appropriate and meets the general intent of the Zoning By-law. The adjacent site to the rear/west of the subject property are lands owned by CPR and are currently undeveloped. Beyond the CPR lands are agricultural fields outside of the settlement area boundary. As such, it is our opinion that the proposed 2.9 metre Rear Yard Depth will not have adverse impacts to the adjacent properties to the west/rear. Given the ‘triangular-shaped’ nature of the subject property, this also makes it difficult to achieve a ‘traditional’ rear yard given the irregular shape of the lot. Notwithstanding this, it is Arcadis’s opinion that the subject property will still have sufficient landscaped space in the side yards and existing rear yard behind the single-detached dwelling. Therefore, based on the analysis provided above, it is our opinion that the proposed accessory detached garage maintains the general intent and purpose of the Zoning By-law. Conclusion and Recommendations 20. Based on our review, Arcadis has no objection to the requested Zoning By-law Amendment Application to rezone the subject property from ‘Hamlet Residential (HR)’ Zone to a ‘Site-Specific Hamlet Residential (HR-15)’ Zone to permit the development of an accessory detached garage on the subject property for personal vehicles and storage, which requires relief from the following provisions: Section 4.2.c) to permit an accessory building in the front yard; Section 4.2.d) to permit an accessory building closer to the street than the main building; Section 9.5.1 to permit a Maximum Height of 5.8 metres, whereas 4.5 metres is required; Section 9.7 to permit a Maximum Floor Area of 187 m2 (168.0 m2 for the proposed garage and 18.9 m2 for the existing shed to be relocated), whereas 75.0 m2 is required; Section 9.10 to permit a Minimum Rear Yard Depth of 2.9 metres, whereas 9.0 metres is required, and; ARCADIS MEMORANDUM Municipality of Bayham – May 29th, 2024 6 Section 4.22.1.b) to permit a Minimum Setback of 20.0 metres from the centre line of the County Road right-of-way, whereas 26.0 metres is required. Christian Tsimenidis Arcadis Professional Services (Canada) Inc. Christian Tsimenidis, BES Consulting Planner to the Municipality of Bayham THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z780-2024 ASHER BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “D” (Eden) by changing the zoning symbol on the lands from ‘Hamlet Residential (HR)’ Zone to a ‘Site-Specific Hamlet Residential (HR-15)’ Zone, which lands are outlined in heavy solid lines and marked “HR-15” on Schedule “D” (Eden) to this By-law, which schedule is attached to and forms part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 9.12 Exceptions – Hamlet Residential (HR) Zone by adding the following clauses: 9.12.15.1 Defined Area HR-15 as shown on Schedule “D” (Eden) to this By-law. 9.12.15.2 Regulations for Accessory Buildings Notwithstanding the provisions of Section 4.2, Section 4.22, Section 9.5.1, Section 9.7, and Section 9.10 of this By-law, the following shall apply: a) A detached garage shall be permitted in the front yard and closer to the street than the main building. b) Maximum Height: 5.8 metres c) Maximum Floor Area: 168.0 m2 for any new buildings/structures erected after the date of passing of this By-law. 18.9 m2 for the existing shed erected prior to the date of passing of this By-law. d) Minimum Rear Yard Depth: 2.9 metres e) Minimum Setback from the centre line of the right of way: 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or 20.0 metres b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal. READ A FIRST TIME AND SECOND TIME THIS 6TH DAY OF JUNE 2024. READ A THIRD TIME AND FINALLY PASSED THIS 6TH DAY OF JUNE 2024. MAYOR CLERK REPORT DEVELOPMENT SERVICES TO: Mayor & Council Members FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: June 6, 2024 REPORT: DS-40/24 FILE NO. C-07 / L03 Roll # 34-01-000-003-07500 SUBJECT: By-law No. 2024-035 - Temporary Use and Demolition Agreement Benne and Martha Wiebe BACKGROUND: Benne and Martha Wiebe, owners of 8298 Owl Cage Road, approached the Municipality requesting to continue to use their existing dwelling on their property while constructing a new residence on the same property. DISCUSSION: Pursuant to Zoning By-law Section 4.12, a landowner intending to use an existing dwelling during construction may do so with an approved Temporary Use and Demolition Agreement in place with a security deposit filed with the Municipality. The Owners have applied for a building permit for the new dwelling and await the approval of the Temporary Use and Demolition Agreement attached. Once the Agreement is approved, they will submit the required security deposit to the Municipality. STRATEGIC PLAN Not applicable. ATTACHMENTS 1. Draft By-law No. 2024-035 - Temporary Use and Demolition Agreement RECOMMENDATION THAT Report DS-40/24 regarding the Wiebe Temporary Use and Demolition Agreement be received; AND THAT By-law No. 2024-035, being a by-law to authorize an agreement between Staff Report DS-40/24 Wiebe Page 2 Benne and Martha Wiebe and The Corporation of the Municipality of Bayham, be presented for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-035 A BY-LAW TO AUTHORIZE THE EXECUTION OF A TEMPORARY USE AND DEMOLITION AGREEMENT BETWEEN BENNE AND MARTHA WIEBE AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 4.12 of Municipality of Bayham Zoning By-law No. Z456-2003, provides that as a temporary use, an existing residence located on the subject property may remain in place and be occupied while a new residence is constructed on the same subject property. AND WHEREAS the Property Owner has applied for a building permit for construction of a new residence at 8298 Owl Cage Road, legally described as Concession 5 N Pt Lot 24, being Assessment Roll No. 3401-000-003-07500. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Chief Administrative Officer be and are hereby authorized and directed to execute the Temporary Use and Demolition Agreement with Benne and Martha Wiebe attached hereto and forming part of this By-law and marked as Schedule “A”. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6TH DAY OF JUNE 2024. MAYOR CLERK SCHEDULE ‘A’ TO BY-LAW 2024-035 THIS TEMPORARY USE AND DEMOLITION AGREEMENT DATED THE 6TH DAY OF JUNE 2024 BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (Hereinafter called the “Municipality”) -and- BENNE AND MARTHA WIEBE (Hereinafter called the “Property Owner”) WHEREAS Section 4.12 of Municipality of Bayham Zoning By-law No. Z456-2003 (hereinafter referred to as the “By-law”), provides that as a temporary use, an existing dwelling located on the subject property may remain in place and be occupied while a new dwelling is constructed on the same subject property; AND WHEREAS the Property Owner has applied for a building permit for construction of a new dwelling at 8298 Owl Cage Road, legally described as Concession 5 N Pt Lot 24, Assessment Roll No. 3401-000-003-07500 with a request to reside in the existing dwelling during construction; AND WHEREAS the Property Owner commits to submitting a security deposit in the amount of $10,000.00 dollars to the Corporation of the Municipality of Bayham; AND IT IS HEREBY UNDERSTOOD AND AGREED by and between the parties hereto as follows: 1. The Owner shall apply for a building permit to construct within three (3) months of the date of the passing of this By-law. 2. The Owner agrees that the construction of the new dwelling shall be completed and occupied within two (2) years of the passing of this By-law. 3. The Owner agrees to demolish the existing single-detached dwelling within six (6) months of the occupancy of the new dwelling or within two (2) years of completion of construction of the new dwelling, whichever comes first. 4. The Owner shall pay the required $10,000.00 security deposit to the Municipality of Bayham in the form of a bank cheque, certified cheque or a certified Letter of Credit to be held until such time as the existing dwelling is completely demolished and all debris removed to the satisfaction of the Municipality of Bayham’s Chief Building Official. 5. Failure to comply with this Agreement will result in the Municipality of Bayham using the security deposit funds to demolish the existing dwelling and remove all debris. Any and all additional costs for this demolition incurred by the Municipality will be added to the property taxes of the subject property Assessment Roll No. 3401-000-003-07500. IN WITNESS WHEREOF the parties have executed this Agreement as at the date first stated above. SIGNED, SEALED AND DELIVERED ________________________________ ) Benne Wiebe, Owner ) ) __________________________ ) ________________________________ Signature of Witness ) Martha Wiebe, Owner ) ) THE CORPORATION OF THE ) MUNICIPALITY OF BAYHAM ) ) __________________________________ ) Ed Ketchabaw, Mayor ) ) ) __________________________________ ) Thomas Thayer, Chief Administrative Officer ) ) We have authority to bind the Corporation. REPORT DEVELOPMENT SERVICES TO: Mayor & Council Members FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: June 6, 2024 REPORT: DS-41/24 FILE NO. C-07 / L03 SUBJECT: By-law No. 2024-036 - Declare Lands as Part of the Open Public Highway System Part 1 11R9348 – Part of Charles Court, Port Burwell BACKGROUND: On June 15, 2023, Council passed By-law No. 2023-054, being a by-law to authorize the signing of a Subdivision Agreement (“Agreement”) between Jo-Lynn Pt. Burwell Inc. to provide for the development of a plan of subdivision, known as the MacNeil Subdivision – Phase 2 Charles Court, Village of Port Burwell. On April 8, 2024 the Municipality received the engineer’s stamped letter certifying that all underground works, inclusive of sanitary, water main and storm servicing has been fully and completely installed in accordance with the approved plans and specifications and in accordance with the Agreement. In light of the engineer’s stamped certification, staff have authorized the release of a portion of the securities and noted the Maintenance Period start date to be October 11, 2023 for a four (4) year period ending October 11, 2027. DISCUSSION: The Owner is requesting that the Municipality pass a by-law to dedicate the 0.3 metre (1 foot) reserve at the entrance to Charles Court as part of the open and public highway system in order to provide access to Charles Court for development to proceed. Staff are of the opinion that this is consistent with past practice to facilitate the development of the subdivision by dedicating the 0.3 metre (1 foot) Reserve to provide access from the municipal street. STRATEGIC PLAN Not applicable. Staff Report DS-41/24 Declare Lands Public Highway Page 2 ATTACHMENTS 1. Draft By-law No. 2024-036 2. Plan 11M-262 RECOMMENDATION THAT Report DS-41/24 regarding the Declare Lands as Part of the Open Public Highway System (part of Charles Court) be received; AND THAT By-law No. 2024-036, being a by-law to authorize and to declare lands in the Municipality of Bayham as part of the open public highway system (Part 1 of 11R9348 – Part of Charles Court), be presented for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-036 A BY-LAW TO AUTHORIZE AND TO DECLARE LANDS IN THE MUNICIPALITY OF BAYHAM AS PART OF THE OPEN PUBLIC HIGHWAY SYSTEM (PART 1 OF 11R-9348 – PART OF CHARLES COURT) WHEREAS Section 8 of the Municipal Act, 2001, S.O.2001,c.25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act. AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of declaring Part 1 on 11R-9348 being a 0.3 metre reserve at the access to Charles Court-Phase 2 of the MacNeil Subdivision as part of the open public highway system. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the land described as Concession 1 Part Lot 13, Municipality of Bayham, being Part 1 of Reference Plan No. 11R-9348, is hereby declared as part of the public and travelled road system of the Municipality of Bayham. 3. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6TH DAY OF JUNE 2024. ___________________________ _____________________________ MAYOR CLERK REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: June 6, 2024 REPORT: DS-45/24 FILE NO. C-07 / D09.24BEST Roll # 3401-000-005-07000 SUBJECT: Consent Applications E39-24 and E40-24 Best Line Construction 11156 Culloden Road, Corinth BACKGROUND Consent applications E39-24 and E40-24 were received from the Elgin County Land Division Committee, as submitted by Best Line Construction (Frank Fehr), proposing to sever lands from subject lands located at 11156 Culloden Road, east side, in the Hamlet of Corinth. The subject property is designated as ‘Hamlets’ in Schedule ‘A1’ (Land Use) of the Municipality of Bayham Official Plan. The subject lands are currently zoned ‘Hamlet Residential (HR)’ in Schedule ‘B’ (Corinth) of Zoning By-law No. Z456-2003. The owner is seeking to create two (2) new residential lots within the Hamlet of Corinth. Given that two (2) new residential lots are being created, two (2) Consent Applications were required by Elgin County. Elgin County Land Division Committee will consider the application on June 26, 2024. DISCUSSION The planner’s memorandum attached dated, May 29, 2024, analyzes the applications subject to the Municipality of Bayham Official Plan and Zoning By-law. The standard conditions would include: engineered storm water management with drainage/grading plan, civic numbering signage for the retained lot, survey, cash-in-lieu payment for the creation of a lot, and the planning report fee. Other conditions apply regarding a new County Road access for the new lots, drain deposit for reassessment (if required), municipal lot assessment for soil capability for private septic systems and installation of a well for each lot. Staff Report DS-45/24 Best Line 2 Staff and municipal planner recommend the support of the consent applications for the creation of two (2) residential dwelling lots fronting on Culloden Road in the hamlet of Corinth with the recommended conditions. STRATEGIC PLAN Not Applicable. ATTACHMENTS 1. Consent Application E39-24 Best Line Construction (Frank Fehr) 2. Consent Application E40-24 Best Line Construction (Frank Fehr) 3. Aerial Map – 11156 Culloden Road 4. Arcadis Memorandum, dated May 29, 2024 RECOMMENDATION THAT Report DS-45/24 regarding the Consent Applications E39-24 and E40-24 Best Line Construction (Frank Fehr) be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Applications E39-24 and E40-24 be granted subject to the following conditions and considerations: 1. That the owner obtains approval from the County of Elgin for road entrance permits for new accesses to the proposed severed Parcels A and B. 2. That the owner obtains a municipal lot assessment and provides soil testing results for the proposed severed Parcels A and B in accordance with Provincial Standards for a future septic system. 3. That the owner obtains approval from the Municipality of Bayham for the installation of a new private well on each of the proposed severed Parcels A and B providing the Municipality with water quantity and water quality reports for bacteria and nitrates content for each lot meeting the Provincial standards for residential use, as a matter of public health and safety. 4. That the owner provides an engineered grading, drainage and storm water management plan for each of the proposed severed Parcels A and B to demonstrate that the severed lands will drain properly to a legal outlet with no negative impacts on the neighbouring lands or the road, all to the satisfaction of the Municipality of Bayham. 5. That the applicant initiate and assume, if required by the Municipality, all engineering costs associated with the preparation of a revised assessment schedule for any associated municipal drain in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. 6. That the owner pay Cash-in-lieu of Parkland fees for each of the proposed severed Parcels A and B as required in Municipal By-law No. 2020-053. 7. That the owner provides a digital copy of a survey of the subject lands. 8. That the owner applies and pays all fees to the Municipality with respect to Civic Addressing/signage for each of the proposed severed Parcels A and B. 9. That the owner provides a Planning Report Fee payable to the Municipality of Bayham upon consent conditional approval. Staff Report DS-45/24 Best Line 3 Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator|Deputy Clerk Chief Administrative Officer © Latitude Geographics Group Ltd. 0.4 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.4 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.220 1:8,815 11156 Culloden Road Elgin County Parcels E911 Boundary Elgin Road Network Elgin Road Network Elgin Road Network Lagoons World Imagery 101-410 Albert Street Waterloo, ON, N2L 3V3 Memorandum To/Attention Municipality of Bayham Date May 29, 2024 From Christian Tsimenidis, BES Project No 3404 - 943 cc William Pol, MCIP, RPP Subject Best Line Construction - 11156 Culloden Road, Corinth - Application for Consent E39-24 and E40-24 Background and Summary 1. Arcadis has completed a review of two (2) Consent Applications submitted by Don Prendergast on behalf of Best Line Construction (c/o Frank Fehr), owner of the lands located at 11156 Culloden Road in the Hamlet of Corinth. One (1) Memo has been prepared for both Consent Applications in order to provide a comprehensive review of the proposal, as well as the “final parcel layouts”, should the applications be Conditionally Approved by the LDC, and the Conditions are satisfied by the owner within the statutory deadline. 2. The owner is seeking to create two (2) new residential lots within the Hamlet of Corinth. Given that two (2) new residential lots are being created, two (2) Consent Application were required by Elgin County. The proposed Severed Lots accommodate a future single-detached dwellings, while the existing single-detached dwelling on the proposed Retained Lot will remain as it exists today. The following table provides a breakdown of the proposed Severed Lots (Parcels A and B) and Retained Lot (Parcel C), notably the proposed Lot Frontages and Areas for each parcel: Subject Property and Surrounding Area 3. The subject property is designated as ‘Hamlets’ in Schedule ‘A1’ (Land Use) of the Municipality of Bayham Official Plan. The subject lands are currently zoned ‘Hamlet Residential (HR)’ in Schedule ‘B’ (Corinth) of Zoning By-law Z456-2003. 4. The subject property is currently serviced by private well and private septic services, being located in the Hamlet of Corinth. The proposed Retained Lot accommodating the existing single-detached dwelling will continue to utilize the existing private servicing. The proposed Severed Lots would both require approval for separate Parcel Lot Frontage Lot Area A (Severed Lot) 29.9 m (98.1 ft.) 1,937.4 m2 (0.193 ha.) B (Severed Lot) 29.9 m (98.1 ft.) 1,937.4 m2 (0.193 ha.) C (Retained Lot) 27.4 m (89.9 ft.) 1,770.0 m2 (0.117 ha.) ARCADIS MEMORANDUM Municipality of Bayham – May 29, 2024 2 private well and septic services, should the Severed Lots be developed for new single-detached dwellings. 5. The existing driveway access from Culloden Road would remain unaltered and be utilized for the proposed Retained Lot to access the existing single-detached dwelling. Separate driveway accesses would be required for each of the proposed Severed Lots in order to provide access to the future single-detached dwellings. Culloden Road is identified as a County Road, therefore, as a Condition of Approval the owner would be required to obtain an access permit from the Elgin County. 6. The subject lands are surrounded by existing low-rise residential uses, being located into the Hamlet of Corinth. To the west and/or rear of the property is existing agricultural lands located outside of the settlement boundary. It is Arcadis’s opinion that the proposed Consent Applications will maintain the low-rise residential nature of the existing surrounding area and are compatible with the adjacent uses. Municipality of Bayham Official Plan 7. Section 4.2.2.1 of the Municipality of Bayham Official Plan provides direction with respect to ‘General Policies Applicable to all Settlement Areas’, specifically residential uses. As such, this policy of the Official Plan encourages new residential development within existing settlement areas, like the Hamlet of Corinth, by filling in the vacant areas and locating new residential development adjacent to existing built-up areas in a compact and contiguous fashion. Further, Section 4.2.4 of the Official Plan provides further direction with respect to the ‘Intensification and Redevelopment’ within settlement area boundaries on vacant or underutilized sites in order to efficiently utilize designated settlement area land. Comment: It is Arcadis’s opinion that the creation of two (2) new residential lot within the Hamlet of Corinth to accommodate future single-detached dwellings makes efficient use of developable lands in a settlement area and is in conformity with the Official Plan general residential policies. 8. The Bayham Official Plan designates the subject property as ‘Hamlet’ in Schedule ‘A1’ (Land Use). As per Section 4.4.1.2 of the Official Plan, the ‘Hamlet’ designation permits a broad range of uses, including residential dwellings, variety stores, public garages, schools, churches and small scale commercial and industrial uses. Section 4.4.2.1 of the Official Plan further states that the principal land use function of ‘Hamlets’ shall be for clusters of non-farm residential development in the form of single detached dwellings, and other low or medium density types of dwellings. Comment: The existing single-detached dwelling on the proposed Retained Lot is a permitted use in the Official Plan and meets the intent of the ‘Hamlet’ land use designation, as low-rise residential dwellings are strongly encouraged and permitted. The future single-detached dwellings on the proposed Severed Lots would also be permitted and in keeping with the ‘Hamlet’ designation. Therefore, the ARCADIS MEMORANDUM Municipality of Bayham – May 29, 2024 3 existing and proposed residential nature of the Severed Lots and Retained lot are permitted and in conformity with the above noted Official Plan policy. 9. Section 4.4.2.2 of the Official Plan regarding consents on Residential Lands in Hamlets sets out the following criteria for a consent: a) Consents shall be granted only in areas where the minor, or no extension of any municipal service would be required. Any services required in a consent should be satisfactory to the appropriate approval authority. Comment: The proposed Retained Lot would continue to utilize the existing private well and septic servicing for the single-detached dwelling. As part of the Consent Application package submitted by the applicant, documentation was provided with respect to water quality and quantity of the existing well, as well as the condition of the existing septic system. It is understood that the private services are in working order. The proposed Severed Lots would require a independent private wells and septic servicing in order to serve the future single- detached dwellings, which can be addressed at the Building Permit Application stage and noted as Conditions of Approval below. b) Consents should be granted only when the land fronts on an existing public road, which is of a reasonable standard of construction. Comment: The Severed Lots and Retained Lot would continue to have frontage along Culloden Road. c) Consents should have the effect of infilling in existing developed areas and not of extending the Hamlet area unduly. Comment: The proposed severance would facilitate the creation of two (2) new lots for residential purposes within the existing developed area and built boundary of the settlement area, thus making efficient use of developable lands. d) The size of any parcel of land created by a consent should be appropriate for the use proposed considering the public services available and the soil conditions, and in no case should any parcel be created which does not conform to the provisions of the Zoning By-law. Comment: The proposed Severed Lots size and frontage is adequate to accommodate low-density residential uses in accordance with the Zoning By- law and has sufficient space for private well and septic servicing. e) Direct access from major roads should be restricted and residential lots should, where possible, have access only from internal residential roads. Comment: Culloden Road is identified as an Elgin County Road. It is understood that the existing driveway will remain as it exists today in order to provide access to the proposed severed lot. As a Condition of Approval, Arcadis ARCADIS MEMORANDUM Municipality of Bayham – May 29, 2024 4 is requesting that the owner obtain an access permit from Elgin County for the proposed new accesses to the two (2) Severed Lots. f) Consents should not be granted for land adjacent to a road from which access is to be obtained where a traffic hazard would be created because of limited sight lines on curves or grades. Comment: Culloden Road, south of Best Line, can be described as a straight and flat Elgin County Road with numerous existing private driveways along the road. It is our opinion that two (2) additional driveways would not have adverse impacts with respect to traffic safety and limited sight lines. As mentioned above, Arcadis will defer comment to Elgin County with respect to the required access from Culloden Road to the proposed Severed Lots. g) Consents should be granted only when the creation of the lot will not interfere with subsequent access to interior lands. Comment: The proposed severance will not interfere with subsequent access to interior lands. h) Consents for mortgage, estate, or other boundary adjustment purposes shall be permitted provided that they adhere to principles of good planning, do not cause land use conflicts and conform to the provisions of the Zoning By-law. Comment: Not applicable. Therefore, based on the analysis provided above, it is our opinion that the proposed consent is in conformity with Bayham Official Plan, subject to the below listed Conditions of Approval. Municipality of Bayham Zoning By-law 10. The subject lands are currently zoned ‘Hamlet Residential (HR)’ in Schedule ‘B’ (Corinth) of Zoning By-law Z456-2003. As per Section 9.1 of the Zoning By-law, the existing single-detached dwelling on the proposed Retained Lot (Parcel C) is considered a permitted use and meets the provisions of the Zoning By-law. The intended use and development of future single-detached dwellings on the proposed Severed Lots (Parcels A and B) would also be considered a permitted use. 11. The Severed Lots and Retained Lot would meet the minimum lot area requirement of 1,390.0 m2 (where no public water or sanitary sewage disposal services are available), as per Section 9.2 of the Zoning By-law. Further, the proposed Severed Lots and Retained Lot would meet the minimum lot frontage requirement of 20.0 m, as per Section 9.3 of the Zoning By-law. Therefore, the proposed Severed Lots and Retained Lot are in conformity with the Zoning By-law. Conclusion and Recommendations ARCADIS MEMORANDUM Municipality of Bayham – May 29, 2024 5 12. Based on the above review of Consent Applications E39-24 and E40-24, Arcadis has no objection to the approval of the proposed consent for the creation of two (2) new residential lots subject to the following conditions: a) That the owner obtains approval from the County of Elgin for road entrance permits for new accesses to the proposed Severed Lots (Parcels A and B); b) That the owner obtains a municipal lot assessment and provides soil testing results for the proposed Severed Lots (Parcels A and B) in accordance with Provincial Standards for a future septic system; c) That the owner obtains approval from the Municipality of Bayham for the installation of a new private well on the proposed Severed Lots (Parcels A and B) providing the Municipality with water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety. d) That the owner provides an engineered grading, drainage and storm water management plan for both Parcels A and B to demonstrate that the severed lands will drain properly with no negative impacts on the neighbouring lands or the street, all to the satisfaction of the Municipality of Bayham, and; e) That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. f) That the owner pay fees as required in Municipal By-law No. 2020 – 053 Cash- in-lieu of Parkland; g) That the owner provides a digital copy of a survey of the subject lands; h) That the owner applies and pay’s all fees to the Municipality with respect to Civic Addressing/signage for the Severed Lots (Parcels A and B), and; i) That the owner provides a Planning Report Fee payable to the Municipality of Bayham. Christian Tsimenidis Arcadis Professional Services (Canada) Inc. Christian Tsimenidis, BES Consulting Planner to the Municipality of Bayham 546 Niagara Street, PO Box 250 | Wyoming, ON, N0N 1T0 | 519-845-3939 | www.plympton-wyoming.com By Email: PlanningConsultation@ontario.ca By Email: growthplanning@ontario.ca By Email: MFPB@ontario.ca Provincial Land Use Plans Branch 13th Floor, 777 Bay St Toronto, ON M7A 2J3 May 28th, 2024 Re: ERO Postings 019-8369, 019-8462, and 019-8371 Please be advised that the Council of the Town of Plympton-Wyoming, at its Planning Council meeting on May 27th, 2024, passed the following motion supporting the resolution from the Western Ontario Wardens Caucus regarding ERO Postings 019-8369, 019-8462, and 019-8371. Motion #4 Moved by Councillor Netty McEwen Seconded by Councillor Kristen Rodrigues That Council support correspondence items d, e, & f from the Western Ontario Wardens Caucus regarding ERO Posting 019-8369, ERO Posting 019-8462, and ERO Posting 019-8371. Carried. If you have any questions regarding the above motion, please do not hesitate to contact me by phone or email at eflynn@plympton-wyoming.ca. Sincerely, Ella Flynn Executive Assistant – Deputy Clerk Town of Plympton-Wyoming Cc: Western Ontario Wardens Caucus Minister Paul Calandra MPPs Western Ontario Association of Municipalities of Ontario Western Ontario Municipalities www.wowc.ca May 9, 2024 By Email: PlanningConsultation@ontario.ca Provincial Land Use Plans Branch 13th Floor, 777 Bay St Toronto, ON M7A 2J3 RE: ERO Posting 019-8369 Thank you for providing the opportunity for the Western Ontario Wardens’ Caucus to comment ERO Posting 019-8369 on the proposed Planning Act, City of Toronto Act, and Municipal Act changes proposed through Bill 185. The Western Ontario Wardens’ Caucus and our fifteen upper and single tier municipalities are committed to enhancing the prosperity and overall well-being of rural and small urban communities across Western Ontario. The WOWC wishes to express its support for the Province’s recent efforts and measures toward increasing housing supply throughout Ontario over the next 10 years. The WOWC reiterates its commitment and support for the courage to take bold action to increase the supply of housing and to improve housing affordability in Ontario, and notes that Bill 185 is intended to improve service delivery while saving people and businesses time and money. In our collective efforts to increase our supply and affordability of housing it must be understood that the landscape across rural Western Ontario includes significant swaths of rural and agricultural lands, including prime agricultural areas. The WOWC encourages the protection of Ontario’s prime agricultural areas for their long-term agricultural use as a key objective. The WOWC acknowledges the provincial initiative to enhance certainty for municipalities by revising third-party appeal rights. These revisions aim to support municipalities as they update their Official Plans and Zoning Bylaws, ensuring implementation of guided growth and as-of-right development is not delayed by lengthy and costly OLT processes. The WOWC has reservations regarding the potential for private applications for settlement area boundary expansions at any time, as well as the restoration of appeal rights following refusal or non- decision on such expansions. These measures may divert municipal resources away from crucial planning efforts aimed at facilitating efficient growth within planned service areas. Reintroducing appeals for settlement area boundary expansion requests could disrupt community and infrastructure planning conducted through Official Plan processes, destabilizing the certainty that other measures in Bill 185 were meant to accomplish. Page 2 of 2 If it is the Province's intent to allow adjudication of settlement area boundary decisions through the OLT, we suggest that such appeals should only be permitted at the time a decision is made on new Official Plans or Official Plan Updates. This will provide both municipalities, partner agencies/ministries, developer stakeholders, and the general public with clarity regarding when such matters are to be determined. Once settlement area boundaries are set, all can focus on implementation rather than responding to new requests. This right of appeal was removed from the Planning Act in 2004 and has since proven to be one of the most important and effective tools for supporting ‘good planning’ as it ensures municipalities are able to lead, and focus their efforts and limited resources on, planning for the growth of their communities in a comprehensive and coordinated manner (i.e. ensuring logical and cost effective expansions of water and wastewater infrastructure and other public services necessary to support the planned growth, ensuring efficient use of land, supporting/ensuring increased density and intensification, supporting a range of housing options etc.) rather than constantly having to react to one off, privately initiated, settlement expansion proposals. The WOWC additionally has concerns that limitations on third-party appeals to the might prompt concerned members of the public to exert heightened pressure on, agencies, and First Nations rights. This could potentially lead to alternative avenues pursued by concerned members of the public, such as judicial review, with uncertain costs, timeframes, and procedures. If the province moves forward with restricting third-party appeals to the Ontario Land Tribunal, there may be benefit to further articulating that decisions that are not appealed, or decisions by the tribunal, are not subject to further review. The WOWC also acknowledges the province's inclusion of lapsing provisions to encourage swift progression of development proposals towards construction. While we have only a few remaining legacy subdivisions approved by the province before March 27, 1995, without lapsing dates, we are concerned that the inflexibility surrounding these approvals could prompt proponents to appeal conditions, potentially delaying or circumventing their lapsing. The WOWC proposes a review of provisions allowing proponents to appeal subdivision conditions up to final approval (or lapsing) or an expedited process to prevent municipalities from investing significant resources in addressing such appeals at the tribunal. Therefore, the WOWC urges the province to prioritize timely and thorough engagement on proposed regulations via the Environmental Registry and stakeholder involvement. We are willing to collaborate with the province in facilitating this process. Regarding the particular regulation-making authorities outlined in Bill 185, the WOWC acknowledges the provincial initiative to establish suitable standards that can expedite development processes and obviate the necessity for each local municipality to revise plans and by-laws to promote enhanced housing supply or address other shared priorities. Balancing the need for expediting the approvals process, it's equally crucial to ensure sufficient consideration is given to planning for essential community infrastructure such as schools, long-term care homes, and hospitals. This alignment of resources, systems, and infrastructure is essential for fostering robust, healthy, and cohesive communities. www.wowc.ca Regarding the authority to grant assistance, we recommend that the province offer clearer guidance on whether regulations under this act are expected to be extended to multiple municipalities, potentially creating competition among communities across Ontario to attract investment, or to harmonize incentives for particular initiatives aimed at drawing specific investments to specific communities within Ontario. As always, the WOWC appreciates the opportunity to opportunity to provide input on the changes proposed through Bill 185. We look forward to working with the provincial government and our municipal counterparts to protect Western Ontario’s agricultural land while sustaining and growing Ontario’s housing supply. When we work collaboratively together our communities reap the rewards. Sincerely, Glen McNeil Chair, Western Ontario Wardens’ Caucus cc. Minister Paul Calandra MPPs Western Ontario Association of Municipalities of Ontario Western Ontario Municipalities www.wowc.ca May 9, 2024 By Email: growthplanning@ontario.ca Provincial Land Use Plans Branch 13th Floor, 777 Bay St Toronto, ON M7A 2J3 RE: ERO Posting 019-8462 Thank you for providing the opportunity for the Western Ontario Wardens’ Caucus to comment on ERO Posting 019-8462 on the proposed 2024 Provincial Planning Statement through the Environmental Registry of Ontario. The Western Ontario Wardens’ Caucus and our fifteen upper and single tier municipalities are committed to enhancing the prosperity and overall well-being of rural and small urban communities across Western Ontario. The WOWC wishes to express its support for the Province’s recent efforts and measures toward increasing housing supply throughout Ontario over the next 10 years. Many of our partner municipalities deliver planning services to lower tier municipalities as well as a range of housing services, including the construction of County owned/operated housing. This letter outlines PPS policy modifications perceived as advantageous by the WOWC and its partnering municipalities, as they contribute to bolstering the availability of affordable housing in the region. Additionally, it underscores areas of concern that could impede our capacity to efficiently plan for cohesive communities and safeguard natural and agricultural resources. Agriculture Policy Changes In our collective efforts to increase our supply and affordability of housing it must be understood that the landscape across rural Western Ontario includes significant swaths of rural and agricultural lands, including prime agricultural areas. The WOWC encourages the protection of Ontario’s prime agricultural areas for their long-term agricultural use as a key objective. The removal of the permission to create up to three residential lots in prime agricultural areas is greatly appreciated. The proposed PPS mandates the allowance of up to two Additional Residential Units (ARUs) on lots within Prime Agricultural Areas where residential dwellings are permitted. Newly introduced stipulations require these ARUs to be “limited in scale” and to “minimize land use for non-agricultural purposes.” We recommend that the wording of the proposed new policy be changed to “up to two additional dwelling units may be permitted,” instead of the current language of “shall be permitted”. Page 2 of 2 We appreciate the proposed policies that advocate for the clustering of Additional Residential Units (ARUs) and aim to minimize their impact on farmland. In addition, the proposed maximum of two ARUs per farm lot needs to be clarified to indicate that only one of those units is permitted in an ancillary structure (i.e. the other must be located within the principal dwelling) which would be consistent with the direction on ARUs in settlements and minimize the impact to agricultural lands/operations. A further best practice would be to limit ARUs to a maximum of two per farm operation (i.e. regardless of the number of parcels comprising that farm operation). The surplus farm dwelling severance policy (4.3.3.1 c) needs to be clarified to include all dwellings, principal plus ARU can be severed as a residence surplus to an agricultural operation and that no further severance would be permitted from the cluster. The suggested amendments to the PPS policy, mandating an “agricultural systems approach,” offering guidance on Agricultural Impact Assessments, and bolstering support for the agri-food network, are all viewed favorably and embraced. Employment Lands The narrowing of the Employment Areas definition risks eliminating protection for business parks, encompassing lighter industrial, institutional, and office uses. Such a change might present economic development hurdles for municipalities. Revising existing planned land uses and infrastructure within municipal Official Plans may become necessary, potentially incurring additional expenses if new Employment Areas must be identified. Given that planning authorities may designate lands for employment purposes beyond a 30-year horizon, there is a requirement for added clarity to assist rural and small urban municipalities in gauging the necessary supply of Employment Lands over the long term. A substantial surplus of employment lands would be essential to justify the removal of employment areas. While the proposed policies offer municipalities increased flexibility, the infrastructure and servicing expenses associated with industrial lands impose significant financial burdens. Slower-growing rural and small urban municipalities may struggle to manage the infrastructure costs of a larger supply of Employment Lands that distinguish between protected employment lands and broader areas where people work. Flexibility in converting employment lands, where suitable, can be attained without narrowing the definition of employment. Considering that the Ministry of Finance growth projections do not include employment forecasting, we look forward to the Province providing further guidance to municipalities on employment forecasting. Settlement Area Boundary Expansions The proposal suggests eliminating municipal comprehensive reviews as a prerequisite for settlement area boundary expansions. This marks a notable departure, as comprehensive reviews have been a fixture since the 2005 Provincial Policy Statement. The WOWC views the increased flexibility for municipalities to contemplate settlement boundary adjustments outside of Official Plan Reviews positively. Such flexibility enables partner municipalities to address the distinct growth requirements and demands of individual settlement areas, which may not be adequately captured through regional market studies or population projections. www.wowc.ca The WOWC remains steadfast in urging the province to acknowledge the vital role of infrastructure in fostering growth within settlement areas. Securing funding support for infrastructure to meet the demands accompanying settlement area boundary expansions is paramount for municipalities. The proposed policies within the PPS could exert substantial pressure on municipal infrastructure, including sewage and water systems, roads, bridges, and stormwater management. Access to supportive provincial funding and expedited approval processes for both replacement and new infrastructure is essential for municipalities to effectively accommodate projected growth. Summary As always, the WOWC appreciates the opportunity to comment on the proposed policy changes and looks forward to working with the provincial government and our municipal counterparts to protect Western Ontario’s agricultural land while sustaining and growing Ontario’s housing supply. When we work collaboratively together our communities reap the rewards. Sincerely, Glen McNeil Chair, Western Ontario Wardens’ Caucus cc. Minister Paul Calandra MPPs Western Ontario Association of Municipalities of Ontario Western Ontario Municipalities www.wowc.ca May 9, 2024 By Email: MFPB@ontario.ca Provincial Land Use Plans Branch 13th Floor, 777 Bay St Toronto, ON M7A 2J3 RE: ERO Posting 019-8371 Thank you for providing the opportunity for the Western Ontario Wardens’ Caucus to comment on ERO Posting 019-8371 on the proposed changes to the Development Charges Act. The proposed changes are welcome partial reversals of previous changes that impact the ability of municipalities to cover the costs of servicing and planning for growing communities. We would like to see the legislation take a further step to reinstate both housing services and the cost of land as eligible DC costs. Together, these changes are costing municipalities $4 billion over a 10-year period and will have a material impact on municipalities’ ability to invest in community housing. As always, the WOWC appreciates the opportunity to provide input on the Development Charges Act changes proposed through Bill 185. We look forward to working with the provincial government and our municipal counterparts to protect Western Ontario’s agricultural land while sustaining and growing Ontario’s housing supply. When we work collaboratively together, our communities reap the rewards. Sincerely, Glen McNeil Chair, Western Ontario Wardens’ Caucus cc. Minister Paul Calandra MPPs Western Ontario Association of Municipalities of Ontario Western Ontario Municipalities Council Highlights Tuesday, May 14 , 2024 In This Issue: Council's Green Light: 2024 Community Grant Program Allocations Approved Charting Tomorrow: Elgin County Council Adopts New Official Plan Champion of Health Recruitment: Elgin County Council Recognizes the Retirement of Cheryl Fish Elgin County’s Fiscal Transparency: Council Reviews Q1 Procurement Activity Report Elgin County's Resilience Roadmap: Achieving 2023 Emergency Management Compliance Revitalizing Vital Care: Elgin County's Land Ambulance Contract with Medavie EMS Raising Awareness: Elgin County to Raise Flags for Pride and Childhood Cancer Awareness Driving Safety Forward: Elgin County Takes Action on Plank Road Concerns Council's Green Light: 2024 Community Grant Program Allocations Approved Elgin County Council Highlights Page 01 Elgin County Council unanimously approved the recommendations put forth by the Rural Initiatives and Planning Advisory Committee (RIPA) for the 2024 Community Grant Program (CGP) allocations. The CGP, divided into Community Services and Festivals and Events streams, received a total allocation of $74,358 from the County's 2024 budget. This year, the CGP saw a total of 29 applications, out of which 9 did not meet the eligibility criteria or scored below the required threshold of 60%. However, 20 applications were deemed eligible for funding, with a combined request totaling $147,500. The allocation process involved a rigorous scoring system by each committee member and the utilization of a weighted formula to determine proposed allocations, ensuring fairness and objectivity throughout the process. The approved allocations mark a significant step in supporting community initiatives and events throughout Elgin County, reflecting Council's commitment to fostering growth and development in the region. The proposed allocations will now be implemented, providing vital support to organizations and programs enhancing the County's cultural and social landscape. Elgin County Council Highlights Page 02 Elgin County Council's decision to adopt the new Official Plan marks a significant achievement in the County's planning journey. After a thorough review and consultation process from Winter 2021 to Spring 2024, Council has approved By-Law No. 24-17, reflecting the culmination of collaborative efforts involving County staff, stakeholders, and community members. Through a meticulous approach informed by expert reports and public consultations, the Official Plan has been carefully crafted. It aims to address the evolving needs and aspirations of Elgin County's residents while ensuring compliance with statutory requirements and alignment with the Provincial Policy Statement. As Elgin County awaits provincial approval, anticipation mounts for the implementation of the new Official Plan. With a clear focus on promoting economic vitality, environmental stewardship, and social equity, the plan serves as a comprehensive blueprint for guiding future growth and infrastructure initiatives. By fostering a cohesive vision that balances progress with preservation, Elgin County is poised to navigate the complexities of urbanization and demographic shifts while safeguarding its unique identity and quality of life for generations to come. Charting Tomorrow: Elgin County Council Adopts New Official Plan Champion of Health Recruitment: Elgin County Council Recognizes the Retirement of Cheryl Fish Elgin County Council took a moment to recognize the retirement of Cheryl Fish, acknowledging her dedicated service to health recruitment in Elgin County and St. Thomas. Warden Ed Ketchabaw presented Cheryl with a certificate on behalf of the Council and staff of Elgin County, expressing gratitude for her years of commitment and contribution to the community. Elgin County Council Highlights Page 03 Elgin County Council received a 2023 Emergency Management Compliance report from the Manager of Emergency Management & Elgin-Middlesex Regional Fire School. The report highlighted the successful fulfillment of all legislative requirements mandated by the Emergency Management and Civil Protections Act (EMCPA). Despite personnel challenges, Elgin County met all compliance requirements, ensuring a robust Emergency Management (EM) program. Looking ahead, suggestions provided by the St. Clair Sector EMO Field Officer will enhance the County's EM program, with proposed updates to by-laws, control group membership, and emergency response plans. The EM department is poised to collaborate with the Program Committee to implement these suggestions, aiming for another year of successful compliance in 2024. Elgin County's Resilience Roadmap: Achieving 2023 Emergency Management Compliance Elgin County Council reviewed a Procurement Activity Report for the period spanning January 1, 2024 to March 31, 2024. The report, compiled by the Manager of Procurement & Risk, summarizes the contracts awarded during this timeframe, adhering to the County's Procurement Policy. Noteworthy inclusions are contracts exceeding $15,000, as per policy requirements. The report details contract awards, amendments, and renewals, ensuring transparency and accountability in financial matters. The complete list of procurement activity can be found in Appendix A of the report. Elgin County’s Fiscal Transparency: Council Reviews Q1 Procurement Activity Report Council authorized a single-source contract with Medavie EMS Ontario Inc. for the provision of Land Ambulance Services spanning January 1, 2024, to December 31, 2026, with an optional three-year extension. The decision, based on a report from the Director of Legal Services, ensures the continuity of essential emergency medical services within the County and the City of St. Thomas. Negotiations culminated in a revised agreement that maintains service standards while introducing crucial updates, including mandatory reporting provisions and liability caps. With financial implications accounted for in the 2024 budget, this strategic partnership underscores Elgin County's commitment to efficient and reliable emergency response services for its residents. Revitalizing Vital Care: Elgin County's Land Ambulance Contract with Medavie EMS Elgin County Council Highlights Page 04 Raising Awareness: Elgin County to Raise Flags for Pride and Childhood Cancer Awareness In response to heartfelt requests from the community, Elgin County Council has agreed to two significant flag raisings, each reflecting the County's commitment to inclusivity and support for important causes. On Tuesday, August 6, 2024, at 10 a.m., Elgin County Council will raise the Pride flag to kick off Pride Week 2024. This initiative, championed by Elgin County Pride, aims to promote Rainbow education, awareness, and acceptance within the community. Members of Council will be in attendance, reading a proclamation to underscore the County's steadfast support for diversity and inclusion. Additionally, in recognition of Childhood Cancer Awareness Month (CCAM), Elgin County Council will raise a flag at the Elgin County Heritage Centre on Tuesday, September 10, 2024. CCAM serves as a poignant reminder of the challenges faced by children battling cancer and their families. Spearheaded by Childcan, this initiative seeks to elevate childhood cancer as a health priority, fund research, and provide essential family support. By commemorating CCAM, Council stands united with those affected by childhood cancer, honoring the memory of those who have passed, and advocating for a future where childhood cancer is no longer the number one cause of death by disease for Canadian children. For the complete May 14, 2024 Agenda Package, please visit the following link: County Council Agenda Package Driving Safety Forward: Elgin County Takes Action on Plank Road Concerns Following a request from the Municipality of Bayham, Elgin County Council has taken action to address traffic safety concerns along Plank Road. The initiative stems from correspondence received from a concerned resident regarding park improvements and parking issues in Vienna. After considering the resident’s letter, the Municipality of Bayham passed a resolution urging Elgin County to explore options for enhancing traffic safety on Plank Road from Edison to Oak. In response to Bayham's request, Elgin County Council directed engineering services staff to investigate a variety of potential traffic safety measures along the designated stretch of Plank Road. Council has requested a comprehensive report to address these concerns and ensure the safety and accessibility of public spaces in Vienna. Further updates on the progress of this investigation will be provided at a future Council meeting. Council Highlights Tuesday, May 28, 2024 In This Issue: Green Light for Guenther Homes: Transformative Development on the Horizon for Malahide Revitalizing Roads: Contract Awarded for St. George Street Reconstruction Project Safeguarding Shores: Elgin County Recognizes Drowning Prevention Week Enhancing Safety: Kingsmill Corner's Reduced Speed Zone Adjustment Elgincentives: A Decade of Economic Development Green Light for Guenther Homes: Transformative Development on the Horizon for Malahide Elgin County Council Highlights Page 01 Elgin County Council has approved the Tax Increment Equivalent Grant (TIEG) application submitted by Peter Letkeman Guenther Inc. The TIEG is intended to stimulate investment by effectively deferring part of the increase in property taxation due to the significant development of land or buildings. This grant, part of the Elgincentives Community Improvement Plan (CIP), will support the construction of a 38,000-square-foot facility on Hacienda Road in the Township of Malahide. This new development will house six business units for industrial and commercial use, transforming vacant land into a business hub expected to create over 100 new jobs. The TIEG will defer the increase in property taxes for five years, with an estimated deferral of $109,637.43 for the County and a similar impact on the Township of Malahide. This initiative highlights Elgin County's commitment to fostering economic growth and promoting the region as a business-friendly community. Elgin County Council Highlights Page 02 Revitalizing Roads: Contract Awarded for St. George Street Reconstruction Project Following careful consideration of tender submissions, Elgin County Council has awarded PV-EX Construction Ltd. the contract for the St. George Street (CR 26) Reconstruction project. With a total price of $3,279,205, the bid comes in under budget, allowing for the timely commencement of construction. This vital infrastructure initiative, part of the 2024 Capital Budget, aims to enhance transportation links in the Municipality of Central Elgin, covering a stretch of 1.1 kilometres from Wellington Road (CR 25) to the Canadian National Railway (CN) spur line. Construction is expected to begin in mid-June 2024, with substantial completion anticipated by the end of September 2024. Final asphalt paving and minor restoration will be completed in 2025. The County of Elgin expresses our sincere appreciation to the Government of Ontario for their funding assistance through the Ontario Community Infrastructure Fund (OCIF). Their ongoing commitment to strengthening communities through investments in critical infrastructure is invaluable, and Elgin County is grateful to be a recipient of their support. Safeguarding Shores: Elgin County Recognizes Drowning Prevention Week Elgin County has answered the call for increased water safety awareness by proclaiming July 21-27, 2024, as Drowning Prevention Week, aligning with the Lifesaving Society of Canada’s National Drowning Prevention Week. The proclamation comes in response to correspondence from the Elgin County Drowning Prevention Coalition, highlighting the critical need to address drowning incidents, which claim over 450 lives annually in Canada alone. Led by local advocates Mary Kate Townsend and Briar McCaw, the coalition aims to raise awareness and implement preventive measures to reduce water-related fatalities. Through initiatives such as supervision guidelines, swimming education, and lifejacket use advocacy, the coalition strives to make Elgin County's waters safer for all residents and visitors. Elgin County Council Highlights Page 03 In response to concerns raised by a local resident, Elgin County Council has approved a minor amendment to the existing 60 km/h reduced speed zone along Ron McNeil Line (CR 52), specifically through the community of Kingsmill Corner. Currently, the speed zone begins west of the intersection at Dorchester Road, within the community. The proposed extension of the zone to the east side of the Dorchester Road intersection aims to encourage drivers to reduce speed before entering the built-up area, promoting safer driving practices. Additionally, a minor revision to the west limits of the speed zone is proposed to encompass all residential properties in the area. The Township of Malahide will oversee the installation of new signage at the County's expense, with communication efforts extending to the Elgin Detachment of the OPP to ensure awareness and compliance with the revised speed zone. This adjustment reflects the County's commitment to prioritizing safety and addressing community concerns. Enhancing Safety: Kingsmill Corner's Reduced Speed Zone Adjustment For the complete May 28, 2024 Agenda Package, please visit the following link: County Council Agenda Package Since its inception in 2015, Elgin County's Community Improvement Plan (CIP), known as Elgincentives, has been a driving force for economic growth and revitalization. Aimed at encouraging redevelopment activities and attracting private investment, the program has focused on four key areas: downtowns and main streets, agricultural areas, ports and lakeshores, and other significant tourist and recreational facilities. In 2023, Elgincentives facilitated 16 approved applications, resulting in a total investment of $78,356.38 from the County and $476,351.98 from private investors. While eight applications were denied due to insufficient scores, the program's overall impact has been substantial. Looking ahead, a review is recommended to ensure the program's continued relevance and effectiveness. With the original 10-year term set to expire in 2025, staff are recommending a comprehensive review to determine whether to amend the CIP or develop a new strategy. This proposed review, led by a planning consultant and supported by a $40,000 allocation from the Elgincentives budget, will involve three main phases: project kickoff, CIP diagnostic and needs assessment, and the final report and workshop. The County acknowledges the program's success in revitalizing various areas but recognizes the need to adapt to changing circumstances. By conducting this review, Elgin County aims to ensure that the program remains responsive to community needs and continues to foster growth and development across all sectors. Elgin County Council Highlights Page 04 Elgincentives: A Decade of Economic Development Thomas Thayer cao@bayham.on.ca Municipality of Bayham 56169 Heritage Line Straffordville, ON N0J 1Y0 May 14, 2024 Re: Your 2024 Blue Flag Canada application Dear Thomas, On behalf of the Blue Flag International Jury, it is our pleasure to award Port Burwell Main Beach for the year 2024. Congratulations! The meaningful work completed at Port Burwell Main Beach to meet this year’s Blue Flag criteria is vital for a swimmable, drinkable and fishable future in Canada. We applaud all your work and are excited to see Port Burwell Main Beach continue to set an example for Blue Flag and non Blue Flag site operators across Canada. As Canada’s national Blue Flag operator, we could not be more excited to continue working with you. We are here to support you and look forward to helping you offer an amazing Blue Flag experience for your community. Together we can continue to raise the bar of what it means to be a clean, safe and accessible beach. Thank you again for your 2024 application and for your efforts to achieve the Blue Flag criteria. Conditions for your Blue Flag award: The 2024 Blue Flag award for Port Burwell Main Beach comes with no conditions from Blue Flag International. The flag can be flown, as long as your site continues to meet all Blue Flag criteria for the 2024 season. Official Swim Drink Fish 2024 Blue Flag Awardees Announcement: Your Blue Flag award is exciting news. Once all Blue Flag applicants have been contacted, Swim Drink Fish will make a national announcement on May 27th. This will highlight all 2024 Blue Flag recipients in Canada. We ask that no news be shared publicly until after Swim Drink Fish announces the 2024 Blue Flag awardees. Blue Flag International will also include you in its international announcement. When you receive this correspondence, your Blue Flags will already be en route. These can be flown as soon as all announcements have been made and your 2024 season officially begins. Swim Drink Fish 235 Queens Quay W, Toronto, ON M5J 2G8 swimdrinkfish.ca Please feel welcome to contact us directly with any questions. Gregary Ford, our Vice President, is available to answer your questions. He can be contacted at gregary@swimdrinkfish.ca. Congratulations again, and we look forward to being in touch soon. Sincerely, Mark Mattson President Swim Drink Fish Swim Drink Fish 235 Queens Quay W, Toronto, ON M5J 2G8 swimdrinkfish.ca Grand Reopening of the Port Burwell Marine Museum June 8, 2024 at 2 p.m. – 4 p.m. Join us for ribbon cutting and light refreshments. Meet and greet community members and take a look at the new exhibits in the museum. The Port Burwell Marine Museum is located at 20 Pitt Street and is open 10 a.m. to 5:30 p.m. daily from May 17 to September 2, 2024. REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, Chief Administrative Officer DATE: June 6, 2024 REPORT: CAO-20/24 SUBJECT: STOP-UP AND CLOSE – PART 2 OF PLAN 11R-11164, FAYE STREET, PORT BURWELL BACKGROUND At its April 4, 2024 meeting, Council received Report CAO-11/24 re Disposition of Part 2 – Plan 11R-11164 – Section of Faye Street, Port Burwell. Council passed the following motion: Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report CAO-11/24 re Disposition of Part 2 – Plan 11R-11164 – Section of Faye Street, Port Burwell be received for information; AND THAT the Council of the Corporation of The Municipality of Bayham deems Part 2 on Plan 11R-11164 surplus to the needs of the Municipality for purpose of direct sale to landowner; AND THAT the appropriate notice and comments periods be commenced in accordance with the Municipality’s Sale of Surplus Municipal Lands policy to stop-up, close, and convey Part 2 on Plan 11R-11164. In accordance with Council direction, a comment period of twenty-one (21) days was initiated on April 26, 2024, ending at 430 pm on Friday, May 17, 2024. The associated notice is attached hereto for Council’s information. DISCUSSION During the comment period, one (1) submission was received from a nearby landowner. The comments are attached to this Report. The comments refer to road access and infrastructure. In regards to access, the seasonal access would be insufficient should the abutting properties at 129/130 Faye be redeveloped. Access for emergency and construction vehicles would be necessary. It is expected that road redevelopment would be required at the Owner’s expense prior to construction. Partly located on Part 2 is a legacy water line that services the abutting landowners along with the owners of 127 and 128 Faye Street. In discussion with staff, staff have identified this line as one that is up for replacement within the existing water department portfolio and there has been discussion on running a new line. This noted, infrastructure can exist on private lands. If the intent is to have infrastructure remain, an easement can be registered for same. This has been done recently in the disposition of Dennis Road. The final comment was in regards to use of the lands, which falls under an Order and the jurisdiction of municipal staff to address on a complaint basis. A by-law to formally stop-up and close the identified section of Faye Street is attached to this Report and further included in the By-law section of this Agenda should Council wish to consider same. A by-law to convey the lands will be forthcoming once an appropriate Agreement of Purchase and Sale has been prepared and authorized by both parties. STRATEGIC PLAN Not applicable. ATTACHMENTS 1. Notice – Stop-up, close, and convey – dated April 26, 2024 2. Public comments received, stop-up, close, and convey 3. By-law No. 2024-031, stop-up and close, Part 2 Plan 11R-11164 RECOMMENDATION 1. THAT Report CAO-20/24 re Stop-up and Close – Part 2 of Plan 11R-11164, Faye Street, Port Burwell be received for information; 2. AND THAT a by-law authorizing the Stop-Up and Close of Part 2 of Plan 11R-11164, being part of the Faye Street road allowance, Port Burwell, be brought forward for Council’s consideration; 3. AND THAT the Mayor and Chief Administrative Officer be authorized to execute the necessary documents to proceed with conveyance of the lands to the abutting landowner. Respectfully Submitted by: Thomas Thayer, CMO, AOMC Chief Administrative Officer NOTICE CONCERNING THE PROPOSED CLOSURE OF A HIGHWAY IN THE MUNICIPALITY OF BAYHAM TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham proposes to stop up, close, and convey a portion of the Faye Street road allowance, being Part 2 of 11R11164, as outlined on the Key Map below. ADDITIONAL INFORMATION relating to this proposed permanent closure may be obtained by contacting the Bayham Municipal Office, 56169 Heritage Line, Straffordville, during office hours Monday to Friday, between the hours of 8:30 a.m. and 4:30 p.m. Comments will be received by email to consultations@bayham.on.ca or in writing at the municipal office until 4:30 p.m. on May 17, 2024. Council may consider a by-law to stop up and close a portion of the Faye Street road allowance at the June 6, 2024 meeting of Council. A by-law to convey the above-noted Part may be considered by Council at a future date. DATED at the Municipality of Bayham this 26th day of April, 2024. Thomas Thayer, CAO Municipality of Bayham 56169 Heritage Line Straffordville, ON, N0J 1Y0 Telephone: 519-866-5521 consultations@bayham.on.ca From: To: Barry Wade Consultations Subject:Comments re: Proposed Sale of a portion of Faye St unopened road allowance, Part 2 of 11R11164 Date:May 17, 2024 3:07:29 PM CAUTION: This email originated from outside of the Municipality of Bayhamemail system. Please use caution when clicking links or opening attachments unless you recognize the sender and know the content is safe. Mayor and Members of Council, Re: Comments re: Proposed Sale of a portion of Faye St unopened road allowance, Part 2 of 11R11164 On April 4, 2024 under report CAO-11/24, Bayham Council deemed a portion of the FayeStreet unopened road allowance “surplus to the needs of the Municipality for the purpose of direct sale to landowner”. Specifically, Council approved to convey the southern half of theexisting 66 foot road allowance fronting 129 and 130 Faye St (Part 2) to the abutting landowners and retain the northern 33 feet section (Part 1) for municipal use. When an unopened road allowance is deemed surplus to the needs of the municipality, ittypically means that Council has determined that this land is not required for current or future municipal use. In other words, the road allowance, or portion of it, is not needed for vehiculartraffic, critical infrastructure or other public uses. Should Part 2 be conveyed to the adjacent landowners, we are concerned with (1) legal access to the properties (roads), and (2) existing critical infrastructure (utilities) being located withinthe Part 2 road allowance, which has been deemed surplus to the needs of the municipality. Because infrastructure cannot be located on private property and there is no legal access to theproperty, we would like appropriate conditions be included as part of the sale of land or some other means of assurances that our concerns, as outlined below, will be addressed to ourmutual agreement and addressed in a timely manner as to not behold adjacent land owners to the whims of one property owner. Vehicular / Legal Access — The properties along Faye Street currently front the unopenedroad allowance. Access to 128, 129 and 130 lacks minimal standards for access to lot frontage for fire and emergency services, municipal maintenance equipment (e.g., snow removal andmaintenance) and load capacity under all climate conditions. The existing seasonal lane currently used to access 128, 129 and 130 does not meet minimal standards for a class 6 road within the Village of Port Burwell. As per an email from theformer CBO Paul Hillenaar, we were advised in order to meet Ontario Building Code (OBC) Section 9.10.20.3 Fire Department Access to Buildings, the unopened Faye Street “roadallowance would need to be constructed to an acceptable municipal standard along the lot frontage to provide access and legal lot frontage, at the owners cost… and the road allowanceconstruction would need to include 128 Faye Street”. Unfortunately, this has not been enforced. Through recent discussions with municipal staff, it is our understanding the construction of amunicipally approved road within the retained portion of the road allowance (Part 1) would provide for access and legal lot frontage to 129 and 130 Faye Street. It is therefore ourexpectation that the road re-alignment and construction to provide for legal access to the fronting properties would be required at the owners cost and included as a condition of sale ofPart 2. This should also mitigate existing issues and nuisances associated with the daily vehicular usage of the current substandard seasonal laneway, which was never intended foryear-round daily use. Existing drainage and snow storage issues (which effectively blocks fire and emergency access to 128, 129 and 130 Faye Street) should also be mitigated with theconstruction of a municipally approved road. The requirement for the re-alignment and construction of a new road, complete with engineered drawings and drainage plan needs to be included as a condition of sale to ensurecompliance and protect adjacent land owners. Critical Infrastructure — Critical infrastructure is currently located within Part 2 of the unopened road allowance, including municipal water infrastructure (shut-off valves andwaterlines) and a hydro pole and overhead power lines owned by Hydro One. Should the property be sold, this infrastructure would be located on private property. Unfortunately, theinfrastructure is not isolated to 129 and 130 Faye Street as the utility corridor impacts all of Faye Street and including 1 Libbye. Based on an email received April 5, 2024 from the municipality, the municipality has statedthat if the road allowance within Part 1 were to be improved, the municipality would seek to relocate the waterline at that time (i.e., install a new line) at its own cost, as the waterline fallsunder the lifecycle asset renewal programme and would be replaced at no cost to the abutting landowners. We would also request the municipality grant Hydro One and Epcor consent to use Part 1 ofthe unopened road allowance as a future utility corridor and remove any easements / utilities from present or future privately owned lands. An infrastructure servicing and lot grading plan needs to be identified as a condition of sale toassure compliance and protect adjacent landowners. In summary, should Part 2 be sold to the adjacent landowner at 129/130 Faye Street, we are looking for some type of assurance that road improvements will be undertaken in a timelymanner and critical infrastructure will be moved within Part 1 of the road allowance. We suggest road improvements and easements be a condition of sale and a developmentagreement be put in place that includes infrastructure servicing plans and engineered drawings that provide road construction specifications with a proposed drainage plan, as Faye Streetcurrently floods during extreme weather conditions. 129-130 Faye Street — The municipality has indicated in an email dated May 2, 2024 that the sale of a portion of the unopened Faye Street road allowance was to allow for a largerbuildable lot. We have no issue with the sale of the road allowance, with the conditions in place as stated above, but would request any future development being proposed respect theexisting standards for this unique row of historical cottages. Traditionally, the cottages on Faye and Libbye Street align with each other to maximize sight lines to the lake and forestedareas. We would hope any future development of the property would respect the 120 year old tradition to protect the historic integrity of the Iroquois Heights unique community. Although the present landowners have significantly improved the condition of the twoformerly neglected properties, there is still an outstanding Ontario Building Code order to comply issued against the property at 130 Faye Street. The do not occupy order has beenoutstanding since Oct 4, 2021, partially due to the unfortunate passing of the previous land owner. However, the present owners have been in control of the property for over a year and ahalf, with no resolution to the order. We note the present structure has no water, hydro or septic system, which does not meet minimum property standards. As such, we would ask that a condition of the sale of the road allowance include a deadline tonot only construct a proper road, but also resolve any outstanding work orders to make the existing cottage a safe and functional structure that meets minimum property standards. In addition, the property and road allowance are located within LPRCA’s Regulation Limit(refer to Schedule I, Port Burwell, Bayham Zoning By-law Z456-2003 consolidated October 2022) due to naturally occurring processes associated with unstable soils and bank stabilitywithin the adjacent valley lands. The current property has already lost several feet to erosion over the past few years. We anticipate the LPRCA will be consulted accordingly before anyfuture improvements are permitted. Respectfully submitted, Barry Wade Group of Companies Design | Build | Manage Box 355 Port Burwell. ONOffice: 519-521-6860 email: barry@barrywade.caweb: www.barrywade.ca THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-031 BEING A BY-LAW TO STOP UP AND CLOSE PART OF THE FAYE STREET ROAD ALLOWANCE IN THE MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN, DESIGNATED AS PART 2 ON REGISTERED PLAN 11R-11164 (FAYE STREET) WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting Highways, including parking and traffic on highways; AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT upon and after the passing of this By-law that portion of the Faye Street road allowance, Registered Plan 11R-11164 Part 2 of the Municipality of Bayham, in the County of Elgin is hereby stopped up and closed; 2. THAT this by-law shall take effect upon the date of its registration in the Land Titles Division for the County of Elgin (No. 11); 3. THAT the Clerk or designate is hereby authorized to amend the parcel designation noted in this By-law, if necessary, upon registration of this By-law. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF JUNE, 2024. ____________________________ _____________________________ MAYOR CLERK REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, Chief Administrative Officer DATE: June 6, 2024 REPORT: CAO-21/24 SUBJECT: STOP-UP AND CLOSE – PARTS 2 & 3 OF PLAN 11R-10789, SNOW STREET, VIENNA / BUILDABILITY – ANN STREET LANDS BACKGROUND At its January 19, 2023 meeting, Council received Report CAO-04/23 re Stop-up and Close – Parts 2 & 3 of Plan 11R-10789, Snow Street, Vienna. Council passed the following motion: Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-04/23 re Stop-up and Close – Parts 2 & 3 of Plan 11R-10789, Snow Street, Vienna be received for information; AND THAT a public notice period of no fewer than fourteen (14) days be commenced to address the stop-up and close of Parts 2 and 3 of Plan 11R-10789, being part of the Snow St. road allowance, Vienna, at the appropriate time as determined by staff; AND THAT a by-law authorizing the Stop-Up and Close of Parts 2 and 3 of Plan 11R-10789, being part of the Snow St. road allowance, Vienna, be brought forward for Council’s consideration at a future meeting. At its May 18, 2023 meeting, Council received Report TR-11/23 re Surplus or Duplicate Asset Report. The Report, in part, identified lands at the northeast corner of the Vienna Community Park as lands potentially available for surplus and sale as developable, residential lots. Report TR-11/23 states: “Any net proceeds of sale from these lands could be put towards key strategic ventures Council may consider, including: • Further fund allocation to the Guarantorship Loan Reserve for repayment of the Ojibwa debt principal. • Allocation to the Facilities Reserve for upgrades and/or restoration of select non-core assets. • Allocation to other Reserves for capital improvements as identified by Council.” Council passed the following motion: Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report TR-11/23 re Surplus or Duplicate Asset Report be received for information; AND THAT staff be directed to report back to Council with surveys and/or legal descriptions and/or the determination of buildability with respect to the seven (7) identified subject lands in Report TR-11/23. In accordance with Council direction, a comment period of twenty-one (21) days was initiated on April 26, 2024, ending at 4:30 pm on Friday, May 17, 2024. The associated notice is attached hereto for Council’s information. This Report also speaks to buildability of the lands on the northeast of the Vienna Community Park. DISCUSSION There was a fifteen (15)-month delay between the above motion and the public comment period on this file. This was due to title clarification required on two parcels abutting Snow Street, one of which would have become landlocked if the road allowance was formally closed. The parcels in question were legacy parcels identified as privately-owned in Land Titles dating back to the late 1800s. It appears that when Plan 54 (Vienna) was originally surveyed, the intent was to have the lots on the east side of Snow Street developed as individual lots rather than included as recreational space. Since February 2023, staff have been engaged with two solicitors in an attempt to determine ownership and vest the lands formally into the legal ownership of the Municipality of Bayham as the Municipality has been maintaining and incurring costs on these lands since at least amalgamation. In April 2024, the Municipality received formal documentation from the solicitors- on-file that this had successfully occurred. Staff were then in a position to proceed properly with the directed comment period for the stop-up and close of Snow Street. At this time, this Report is presented to Council for two reasons: 1) To receive any public comments regarding the stop-up and close of Snow Street; and, 2) To discuss buildability of certain lands abutting the Snow Street road allowance, and possibly including a portion of the Snow Street road allowance, for the purpose of potential residential development. Public Comments Received Eight (8) sets of comments were received on this file during the formal comment period. These comments are attached to this Report. The general tone of the comments aligns with Council’s previous direction to stop-up and close Snow Street. Parts 4 and 5 on the same Plan were previously deemed surplus and sold in 2022 as the Vienna Community Centre. Part 3 of the Plan was retained by the Municipality and now comprises a walkway that provides access from Fulton Street to the playground, pavilion, and multi-use court in the Park. Part 2 is the balance of the road allowance, extending south off of Ann Street towards the Vienna Community Centre parking lot. The Municipality has no plans identified in its 10-Year Capital Plan to open and develop this Part. The comments are accepting of the stop-up and close so long as the abutting lands remain a de facto part of the Vienna Community Park. They are unsupportive of any proposed surplus and sale of any lands possibly associated with the Park. Any surplus and sale would follow the Municipality’s Sale of Surplus Municipal Lands Policy, as adopted by by-law in 2015. Buildability Planning Information The lands abutting the east side of the Snow Street road allowance are located on full services, off of Ann Street, in the built-up area of Vienna. In respect of building in areas with full servicing and in existing settlement areas, Bayham’s Official Plan states: “4.2.1.2 The Municipality will place the highest priority on the location of new urban development in areas of the Municipality where full municipal services are readily available. (…) 4.2.2.1 This Plan encourages new residential development to consolidate with the existing settlement areas listed in subsection 4.1 of the Plan by filling in the vacant areas and locating new residential development adjacent to existing built- up areas in a compact and contiguous fashion”1 In respect of site-specific planning information, the lands are currently designated Residential in the Municipality’s Official Plan, and zoned R1 “Village Residential” in the Municipality’s Zoning By-law No. Z456-2003 (graphical excerpts are attached to this Report). The road allowance, being what it is, does not have a formal designation or zoning. However, Section 3.8e) of the Zoning By-law provides the following: “In the event a road, street, lane or railway right-of-way shown on the zoning maps is closed, the land formerly in said road or right-of-way shall be included within the zone of the adjoining land on either side of the said closed road or right-of-way, and the zone boundary shall be the former centre line of the said closed road or right-of-way” The lands to the east of the road allowance are Residential, while the lands to the west are Institutional. To prepare these lands for sale and any residential construction, the Municipality would have to lead its own planning applications to ensure planning aligns with intent for the lands for the western half of road allowance only, as the residential lands east of the Snow Street road allowance are already designated and zoned appropriately and by virtue of that, the eastern half of a closed Snow Street road allowance would assume a residential zoning (R1). This can be done via housekeeping amendments. This also confirms that these lands are not and may have never been considered a formal part of the Vienna Community Park. The Planning Coordinator has reviewed the potential lands against the parameters of the R1 zone in the Zoning By-law. The two parameters of interest for this Report are Sections 10.3 and 1 Section 4.1 of the Official Plan specifically references Vienna. 10.4, which deal with Minimum Lot Area and Minimum Lot Frontage, respectively. In Vienna on full services, an R1-zoned property shall have a minimum frontage of 15.0 metres, and a minimum lot area of 800 m2. Based on the above information, staff present two (2) options for possible development of these lands, should Council wish to proceed further in this regard. Option 1 – Lots Fronting Ann Street A schematic is attached of the northeast corner of the Municipal open space comprising the Vienna Community Park and the residential lands. As a departure from the information in TR-11/23, the attached graphical representation includes a part of the Snow Street road allowance, which, once stopped-up and closed, can be considered as a part of any proposed buildable land area. Staff have determined that the cumulative frontage of the lands identified in the schematic is approximately 61 meters, which would permit up to four (4) lots under an R1 zone, with a depth of 53.5 metres, or three (3) lots with dimensions of 20x40 metres to meet minimum lot area requirements of the Zoning By-law. This, however, must be confirmed via a survey. There is also the possibility of smaller lots on this site, whether by lot area or frontage or both. If this is sought by Council, a Municipality-initiated Zoning By-law Amendment would be required to address deficient zoning parameters as identified. These lots would be fully serviced off of Ann Street. In discussion with the Manager of Capital Projects, servicing could be provided to any lot proposed in this area for approximately $20,000-25,000. The value of parcels of land in this area that are upgraded to serviced (i.e. water and sanitary stubs installed to the property line) can be expected to increase by at least this amount, which means the Municipality will likely make back at least its investment per lot if deemed surplus and serviced at some point in the future. The benefit to this Option is a relatively low up-front cost to service individual lots, which means that net proceeds of any sale will cumulatively be greater than a scenario with higher up-front costing. Greater net proceeds permits Council to better allocate funds to priority ventures. A downside to note is that, because of the possible orientation of 3 or 4 lots in this area, fronting Ann Street, there will be a parcel of land in the southeast of the open space, bounded on three sides by residential and with no formal use or plans for upgrade. There may, however, be the possibility with a portion of net proceeds to set some funds aside to upgrade this area with, for example, a walking path, lighting, benches, and potentially an active recreation function such as the installation of adult exercise equipment, which is increasingly common in park spaces. Option 2 – Develop Snow Street, Lots Fronting Snow Street A second schematic is attached of the northeast corner of the Municipal open space comprising the Vienna Community Park and the residential lands. In this option, Council would stop-up and close Part 3 of Plan 11R-10789 only, and would instead choose to open and establish Part 2 of the same Plan as a traveled road allowance in the Municipality’s public highway system. If Council chooses to proceed in this manner, four (4) lots already exist in Vienna Plan 54 along the east side of Snow Street, which would be available for surplus and sale. These lots are 20x40 metres in dimension and meet the minimum frontage and area requirements of the Zoning By-law for fully serviced lots in Vienna. As noted, these lots are already designated and zoned appropriately for residential development. A benefit to this Option is the Municipality would not be creating new lots; the four lots already exist on Plan 54 and would be considered in the same manner if surplused. Confirmation of dimensions by a surveyor will be required. This Option would leave no floating space to either be upgraded or surplused in the future, as identified in Option 1. The downside to this Option is the extra up-front cost. In Option 1, servicing is already available along Ann Street so relatively minimal costs would be incurred to install lot-specific services for water and wastewater. In Option 2, services would have to be brought in under the newly-established Snow Street on Part 2 of Plan 11R-10789, and the road allowance would have to be upgraded to Municipal standard per design guidelines. The cost for this is estimated at $450,000-500,000, and would have to be funded prior to sale of the residential lands. This decreases the effective net proceeds of sale possible under this Option. Net Proceeds As noted in Report TR-11/23, there is the possibility that net proceeds from any sale of these lands could be used to pay down/off the remaining principal associated with the HMCS Ojibwa. The debt renewal is March 2025 and Council has identified that a primary priority is to extinguish this debt and free up debt capacity for upcoming core capital works identified in the 10-Year Capital Budget, including significant expenditures expected as associated with the Port Burwell Area Secondary System transmission main along Nova Scotia Line. Any net proceeds received over and above what is needed for the Ojibwa could then be allocated as Council deems appropriate, including allocations to the following Reserves either for ongoing projects or future need, such as tax rate stabilization: • Lighthouse Reserve – allocation to fund design/engineering, etc. • Facilities Reserve – top up for the Straffordville Community Centre expansion, if needed • Parks and Playground Reserve – fund any non-core park upgrades • Contingency Reserve – rate stabilization, if needed The 10-Year Capital Plan at this time does not have any further projects identified for these lands. The construction of a multi-use court and pavilion, including the provision of hydro, have been completed in the Vienna Community Park to the west. Further, staff consider the Vienna Community Park to be solely on the western end of the lands, west of Snow Street and on the predominantly on the top of the rise where all improvements have occurred to date. There are no foreseeable plans for the eastern portion of the lands, including the lands of, and east of, the Snow Street road allowance, which are designated/zoned Residential in nature. A draft by-law to formally stop-up and close the identified Parts (2 and 3) of Snow Street is attached to this Report for consideration. No recommendation for stop-up and close of Snow Street, or the surplus of the identified lands is included at this time as the nature of the stop-up and close by-law will depend on Council’s desire, if any, to proceed with an Option identified in this Report for the Ann Street Lands. Council may wish to direct staff to return with additional information respecting potential lot count and orientation, and a survey of same before choosing to proceed with a surplus and formal process in accordance with the Municipality’s Sale of Surplus Municipal Lands Policy. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Pay off the remaining debt related to the HMCS Ojibwa ATTACHMENTS 1. Notice – Stop-up and close – dated April 26, 2024 2. Public comments received, stop-up and close 3. Planning Mapping Excerpts – Ann Street Lands 4. Schematic – Option 1 Lands 5. Schematic – Option 2 Lands 6. Draft By-law No. 2024-032, stop-up and close, Parts 2 and 3 Plan 11R-10789. RECOMMENDATION 1. THAT Report CAO-21/24 re Stop-up and Close – Parts 2 & 3 of Plan 11R-10789, Snow Street, Vienna / Buildability – Ann Street Lands be received for information; 2. AND THAT Council provide direction, if any, in respect of the Options presented for the stop-up and close of Snow Street, and any development of the Ann Street Lands. Respectfully Submitted by: Thomas Thayer, CMO, AOMC Chief Administrative Officer NOTICE CONCERNING THE PROPOSED CLOSURE OF A HIGHWAY IN THE MUNICIPALITY OF BAYHAM TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham proposes to stop up and close a portion of the Snow Street road allowance, being Part 2 and Part 3 of 11R10789, as outlined on the Key Map below. ADDITIONAL INFORMATION relating to this proposed permanent closure may be obtained by contacting the Bayham Municipal Office, 56169 Heritage Line, Straffordville, during office hours Monday to Friday, between the hours of 8:30 a.m. and 4:30 p.m. Comments will be received by email to consultations@bayham.on.ca or in writing at the municipal office until 4:30 p.m. on May 17, 2024. Council may consider a by-law to stop up and close a portion of the Snow Street road allowance at the June 6, 2024 meeting of Council. DATED at the Municipality of Bayham this 26th day of April, 2024. Thomas Thayer, CAO Municipality of Bayham 56169 Heritage Line Straffordville, ON, N0J 1Y0 Telephone: 519-866-5521 consultations@bayham.on.ca 1 Thomas Thayer From: Sent: To: Subject: Aggie Suderman May 17, 2024 2:27 PM Consultations Snow St closure CAUTION: This email originated from outside of the Municipality of Bayham email system. Please use caution when clicking links or opening attachments unless you recognize the sender and know the content is safe. Good afternoon, Concerning the road closure, Snow St. in Vienna. I think it is a good idea, to be mindful that closing the road would not change the use of the green space, which is an essential part of our growing community. With more and more families moving to Vienna, the space to play and get together is vital to building a safe community to raise our children. Keeping this green space open would provide space for proper expansion of walking tracks and other recreational activities. This large space is full of potential, considering the park down on Plank Rd has very little playground equipment or safety precautions concerning the river, we must keep what we have available. I trust closing this road is in the best interest of the community, if it is closed due to the plans of sale of land, it would be upsetting and a decision that would have consequences for the families living here. Aggie S 2 Thomas Thayer From: Sent: To: Subject: Debbie Marlatt May 17, 2024 11:32 AM Ed Ketchabaw; Rainey Weisler; Dan Froese; Timothy Emerson; Susan Chilcott; Thomas Thayer; Meagan Elliott Stop up and close CAUTION: This email originated from outside of the Municipality of Bayham email system. Please use caution when clicking links or opening attachments unless you recognize the sender and know the content is safe. Dear Mayor Ketchabaw, Deputy Wesley and fellow councillors, I am writing regarding the stop up and close with snow street. Though I feel it is a good thing , essentially if it is a street not used, I hope council’s decision for this is to preserve our green space as well. Vienna now has a beautiful park that has a pavilion, pickleball court, basketball court and playground equipment. On any given day, you drive by and see families utilizing this with the funds unused from the sale of the VLCC. What a joy!! I feel we can continue to add on this beautiful area with a splash area, walking trail, the possibilities are endless if money allows. I do feel there needs to perhaps needs to be parking along Anne Street in case the Community Centre lot is full with an event. Keeping this area as green space is critical for our your families and people looking to buy in Vienna. In closing I truly hope this council considers their constituents requests moving forward and does not consider housing on this particular piece of property. We need to get our young children out side and bring back the meaning of family involvement. I just remember my childhood and I was always outside with my parents playing and never inside. Deb Marlatt Sent from my iPhone 3 Thomas Thayer From: Sent: To: Subject: laura cott May 16, 2024 4:40 PM Consultations; Rainey Weisler; Timothy Emerson Stop up and close - Snow street CAUTION: This email originated from outside of the Municipality of Bayham email system. Please use caution when clicking links or opening attachments unless you recognize the sender and know the content is safe. > > I think the stop up and close for snow street is a great idea . > > This would allow for proper expansion of the park - the creation of soccer fields , walking tracks, and other amenities & recreational items. > > Vienna has been stripped of other public amenities so it is even more beneficial and required due to growing development . > > > It would be nice to see a large green space that is full of potential for all ages. It’s really the only space for residents to use year round and an expansion with amenities would make it more desirable and useable and parking friendly for festivals and bigger events. > > The other park in Vienna is in a floodplain and is subject to severe flooding. The vacant lot beside it has chemicals in the ground that can only transfer into the parklands during flooding . The skate park has cracks that present tripping hazards. To have kids cross over Plank road to the park from the remaining village is just plain dangerous . > The Otter Creek often has fast water levels, which also presents a risk to our children. Playground equipment is minimal in this park also - I suspect due to flooding. > > The sale proceeds from the community centre sale can further be used to enhance expansions of the Vienna community park and breathe new life into it . > If the ultimate goal is to do this only to sell off Parkland, that would be a total upset - it would be a decision that couldn’t be undone. > > Laura Edwards Vienna > Sent from my iPhone 4 Thomas Thayer From:Vienna Lions <viennalionsclub1945@gmail.com> Sent:May 15, 2024 12:25 PM To:Consultations; Ed Ketchabaw; Rainey Weisler; Timothy Emerson Subject:Stop up and close input - snow street CAUTION: This email originated from outside of the Municipality of Bayham email system. Please use caution when clicking links or opening attachments unless you recognize the sender and know the content is safe. Vienna Lions Club 26 Fulton Street Vienna ON N0J 1Z0 May 14/24 CAO, Mayor and Councillors Municipality of Bayham Subject: Stop Up and Close of Snow Street Dear staff and council We, the Vienna Lions Club, are writing to express support regarding the “stop up and close of Snow Street” situated within the Vienna community park. As a not-for-profit organization , our community centre is situated beside this subject property. Our club heavily supports our community members through fundraising efforts and through participation with local events. The closure of this unused road gives promise and hope to the residents that this green space will remain a park that can be expanded and enjoyed by families and children in a village that continues to grow its population. The creation of parkland versus a road presents significant benefits including social cohesion. The proceeds from the sale of the community centre held by the Municipality a will help bring new needed features to the park to accommodate population growth and to encourage families to move to and stay in Vienna. Ideas include, 5 but are not limited to a walking track, splash pad , park benches , kid sizes soccer field and nets, shade trees and a pollinator garden. It would be a terrible concern of ours should the “stop up and close of Snow street” be a means to selling off parcels of parkland for housing development. If this is being contemplated by staff and/or council, we would certainly want to be notified of this and be made aware of any land that comes up for sale. Please confirm that this is not the case. Thank you for your time . Bruce Carmichael, President on behalf of the Vienna Lions Club 6 Thomas Thayer From: Sent: To: Cc: Subject: rose beuk May 15, 2024 12:06 PM Consultations Ed Ketchabaw; Rainey Weisler; Timothy Emerson; Meagan Elliott Stop up and Close of Snow Street, Vienna CAUTION: This email originated from outside of the Municipality of Bayham email system. Please use caution when clicking links or opening attachments unless you recognize the sender and know the content is safe. May 15, 2024 Municipality of Bayham Council and Staff Re: stop up and close of Snow Street, Vienna Dear Mayor Ed Ketchabaw, Deputy Mayor Rainy Weisler, Councillors Tim Emerson, Dan Froese, Susan Chilcott, CAO Thomas Thayer, Meagan Elliot, and Staff, I take it as a positive sign that council plans to stop up and close the part of Snow Street that goes through the park. That indicates that council plans to protect and preserve the park for the recreational use of current and future residents. The basketball nets, pickleball court and the pavilion recently added to the children’s play area already attract a lot more people than before. That green space is perfectly located and ideal for community events, festivals, or sports activities. The possibilities are endless. Government initiatives encourage increased business in surrounding towns and cities which means that many businesses and people who have been priced out of home ownership in larger urban areas will relocate to Bayham. More people require more homes and an even greater need for parks and green space. The most desirable and successful cities, towns or villages are those who’s councils consider the long-term health and welfare of their residents. Sufficient green space is not an option, it’s a necessity. In closing, I recommend that municipal parking spaces for the park should also be reviewed. Currently there is NO municipal parking allocated for the park. It would be wise to review this oversight and add some parking spaces along Ann Street on the north side of the park. Thank you for accepting my input. Rose Sofalvi Beuk 16 Elm St, Vienna, Ontario N0J 1Z0 7 Thomas Thayer From:Bayham Sent:May 15, 2024 8:20 AM To:Thomas Thayer Subject:FW: Stop up and close Snow street Regards, Sandra McQuiggan Finance Clerk Municipality of Bayham Office: (519) 866-5521 Fax: (519) 866-3884 Email smcquiggan@bayham.on.ca www.bayham.on.ca From: gillisw Sent: May 14, 2024 8:34 PM To: Bayham <bayham@bayham.on.ca> Subject: Stop up and close Snow street CAUTION: This email originated from outside of the Municipality of Bayham email system. Please use caution when clicking links or opening attachments unless you recognize the sender and know the content is safe. Municipality of Bayham I am writing to express my support regarding the “stop up and close of Snow Street” situated within the Vienna community park. . The closure of this road will be great for the park area in Vienna. Our community is getting larger each year, and this will give the residents more recreational space. We are very concerned if the by doing the stop up and close the municipality thinking about selling off parcels of land for housing development. If this is being contemplated by staff and/or council, we would certainly want to be notified of this and be made aware of any land that comes up for sale concerned villager Wanda Gillis 8 Thomas Thayer From: Sent: To: Subject: Debbie Marlatt April 27, 2024 11:18 AM Consultations Snow street CAUTION: This email originated from outside of the Municipality of Bayham email system. Please use caution when clicking links or opening attachments unless you recognize the sender and know the content is safe. Good morning Thomas, Could you explain what is the reason behind the stop up and close of snow street? Deb 1 Thomas Thayer From:Linick Investments <linickinvestments@gmail.com> Sent:May 17, 2024 3:31 PM To:Consultations Subject:Stop up and close - Comments Attachments:To The Municipality of Bayham Council_.pdf CAUTION: This email originated from outside of the Municipality of Bayham email system. Please use caution when clicking links or opening attachments unless you recognize the sender and know the content is safe. Good afternoon, Please see attached letter for your consideration. Thanks, Lindsay Walsh Linick Investments To The Municipality of Bayham Council: I am writing this letter in regards to the stop up and close of a portion of snow street road allowance. I am in agreement to this but If this includes a long term plan to sell off Vienna Parkland - I am not in agreement with this. As a paying tax member of the Municipality of Bayham and as I recently just paid parkland fees, I would strongly appreciate the property being kept as parkland and turned into something much more valuable to our community than more residential houses. With one of our current parks being in a floodplain with many issues including floods, having children cross a very busy road and issues with open and fast moving water for children to be able to play alone safely, this park isn’t one that we attend often due to these reasons. I do appreciate having this parkland space here for special events such as Edison Fest and as well as having the skate park there, it’s been a great asset with having small children but I believe that expanding on the current parkland space we have available in the north part of the town would be so much more beneficial for our growing community. The current park and expansions have been wonderful so far for this community but it would be a definite shame to have that extra green space disappear just to become residential, if this was the plan. This space would make a perfect place to host outdoor family events and games but there are so many things that this parkland space can be turned into one day. One of which could be a baseball diamond, walking trail or dog park. The possibilities are endless but it would be an absolute shame to lose this beautiful space in order to place houses there. Once it’s gone, you can’t get it back. Thank you for taking my words and the rest of the community into consideration. Lindsa Wals Official Plan and Zoning By-law Mapping Excerpts Official Plan Zoning By-law 0 250 500 ft THIS MAP IS NOT TO BE USED FOR NAVIGATION This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. Schematic - Ann St Lands Legend E911 Landbase Parcels Elgin_Road_Network County Roads Local Road Network World Imagery World Imagery Low Resolution 15m Imagery High Resolution 60cm Imagery High Resolution 30cm Imagery Citations 60cm Resolution Metadata Notes Maxar, Microsoft 0 100 200 ft THIS MAP IS NOT TO BE USED FOR NAVIGATION This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. R1 Parcel Ann Street Legend Landbase Parcels Elgin_Road_Network County Roads Local Road Network World Imagery World Imagery Low Resolution 15m Imagery High Resolution 60cm Imagery High Resolution 30cm Imagery Citations 30cm Resolution Metadata Notes Elgin County, Maxar, Microsoft THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-032 BEING A BY-LAW TO STOP UP AND CLOSE PART OF THE ROAD ALLOWANCE BETWEEN FULTON STREET AND ANN STREET IN THE MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN, DESIGNATED AS PARTS 2 AND 3 ON REGISTERED PLAN 11R-10789 (SNOW STREET) WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting Highways, including parking and traffic on highways; AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT upon and after the passing of this By-law that portion of the road allowance between Fulton Street and Ann Street, Registered Plan 11R-10789 Parts 2 and 3, of the Municipality of Bayham, in the County of Elgin is hereby stopped up and closed; 2. THAT this by-law shall take effect upon the date of its registration in the Land Titles Division for the County of Elgin (No. 11); 3. THAT the Clerk or designate is hereby authorized to amend the parcel designation noted in this By-law, if necessary, upon registration of this By-law. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF JUNE, 2024. ____________________________ _____________________________ MAYOR CLERK REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, Chief Administrative Officer DATE: June 6, 2024 REPORT: CAO-22/24 SUBJECT: EXTENSION OF SITE PLAN AGREEMENT – JOHN AND JENNIFER KLASSEN – 9253 PLANK ROAD, STRAFFORDVILLE (APPLICATION NO. SPA-06/21) BACKGROUND At its June 2, 2022 meeting, Council received Report DS-34/22 re Bill 109, the More Homes for Everyone Act, 2022. Report DS-34/22 presented Council with amendments to the Municipality’s existing site plan control by-law – By-law No. 2016-047 – and recommended that, to ensure compliance with Bill 109, More Homes for Everyone Act, 2022, the Chief Administrative Officer (CAO) be appointed to be the Site Plan Control approval authority for the Municipality. Council passed the following motion: Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-34/22 regarding Bill 109, the More Homes for Everyone Act, 2022, be received for information; AND THAT in consideration of the IBI Group Memorandum, dated May 26, 2022, Council directs staff to proceed with Option 3; AND THAT an Appointment By-law be brought forward to appoint the Municipality of Bayham’s Chief Administrative Officer (CAO) as the approval authority for Site Plan Control applications. Council subsequently adopted By-law No. 2022-046, Site Plan Control By-law, on June 16, 2022. The CAO is delegated authority is assigned under Section 6(1) of By-law No. 2022-046. On October 6, 2022, Council received Report CAO-56/22 re Site Plan Agreement – John and Jennifer Klassen – 9253 Plank Road, Straffordville (Application No. SPA-06/21) for information purposes only. The Report identified that, under delegated authority, the CAO entered into a Site Plan Agreement with John and Jennifer Klassen for expansion of an auto parts business. Under Section 26 of the Agreement, the development was to be completed in full by September 30, 2023. At its October 19, 2023 meeting, Council received Report CAO-53/23 re Extension of Site Plan Agreement – John and Jennifer Klassen – 9253 Plank Road, Straffordville (Application No. SPA-06/21) for information purposes only. The Report identified that, under delegated authority, the deadline for completion was extended to May 31, 2024, noting materials shortages, which have impacted the ability to finish catch basin installation and paving works. DISCUSSION In April 2024, the Municipality received a further request from Klassen to amend the Amending Agreement by extending the date noted in Section 26 until September 20, 2025. The extension is being sought for the same reason as the previous Report. The applicant has voiced concern to the Municipality about being about to have a drainage contractor conduct the works necessary to install the catch basin and confirm grading on the lands prior to asphalt is installed. According to the applicant, the plant that is scheduled to supply the asphalt closes for the winter, which pushes the project’s completion into Spring 2025 if drainage and grading works are not completed and signed off in time. They have requested an extension into Q3 2025 in an attempt to mitigate potential timeline challenges should drainage works not proceed in full prior to Q4 2024. Staff has drafted and executed a further Amending Agreement with Klassen to ratify the extension. The extension is for an additional sixteen-month period to permit completion of the works identified in the original Agreement. A copy of the second Amending Agreement is attached. As the CAO is the delegated authority for Site Plan Control approval, this information is provided for informational purposes only. STRATEGIC PLAN Not applicable. ATTACHMENT 1. Second Amending Agreement between The Corporation of the Municipality of Bayham and John and Jennifer Klassen, 9253 Plank Road, Straffordville. RECOMMENDATION 1. THAT Report CAO-22/24 re Extension of Site Plan Agreement – John and Jennifer Klassen – 9253 Plank Road, Straffordville (Application No. SPA-06/21) be received for information. Respectfully Submitted by: Thomas Thayer, CMO, AOMC Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-028 BEING A BY-LAW TO ADOPT THE CAPITAL ESTIMATES FOR THE YEAR 2024 WHEREAS Section 290 of the Municipal Act, S.O. 2001, as amended provides in part that a local municipality shall in each year prepare and adopt estimates of all sums required during the year for the purposes of the local municipality; AND WHEREAS it is necessary and expedient to levy on the whole rateable property according to the last revised assessment roll of the Municipality the sum of $1,838,347 for the capital program of the lower-tier municipality for the current year; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM HEREBY ENACTS AS FOLLOWS: 1. THAT the capital estimates appended hereto as Schedule “A” are hereby adopted; 2. AND THAT the tax levy requirement of $1,838,347 be incorporated into the 2024 current estimates for the purposes of determining the tax rates for 2024. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF JUNE 2024. ___________________________________ ____________________________ MAYOR CLERK Total Cost Reserve Fund DC's Debt Financing Grants Other Tax Levy Page Reference General Government $1,075,000 $0 $0 $0 $0 $0 $1,075,000 14 Fire $836,500 $550,000 $0 $0 $0 $0 $286,500 25 Building $0 $0 $0 $0 $0 $0 $0 36 Public Works $1,312,500 $82,280 $0 $0 $1,037,720 $0 $192,500 47 Water $52,500 $52,500 $0 $0 $0 $0 $0 58 Wastewater $379,500 $379,500 $0 $0 $0 $0 $0 69 Parks & Rec.$130,000 $130,000 $0 $0 $0 $0 $0 80 Facilities $2,461,000 $733,653 $0 $0 $1,468,000 $0 $259,347 91 Planning & Development $65,000 $40,000 $0 $0 $0 $0 $25,000 102 $6,312,000 $1,967,933 $0 $0 $2,505,720 $0 $1,838,347 Schedule "A" Municipality of Bayham 2024 Capital Summary Financing Expenditures By-law No. 2024-28 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-029 BEING A BY-LAW TO ESTABLISH A LEVY FOR THE YEAR 2024 TO ADOPT TAX RATES, PROVIDE FOR PENALTY AND INTEREST IN DEFAULT OF PAYMENT AND THE COLLECTION THEREOF WHEREAS Section 290 of the Municipal Act, S.O. 2001, as amended, provides that a local municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the municipality; AND WHEREAS By-law No. 2024-028, passed by Council, adopted a capital improvement plan for 2024 in the amount of $7,372,500 and in lieu of the municipality providing for the 2023 estimated amortization of fixed assets; AND WHEREAS Section 312 (2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a local municipality shall pass a by-law to levy a separate tax rate on the assessment in each property class; AND WHEREAS Section 307 (2) (b) of the Municipal Act, 2001, S.O. 2001, c.25 requires tax rates to be established in the same proportion to tax ratios; AND WHEREAS it is necessary and expedient to levy on the whole rateable property according to the last revised assessment roll of the Municipality the sum of $6,334,690 for the purposes of the lower-tier municipality for the current year; AND WHEREAS certain regulations made under Part IX of the Municipal Act, 2001, S.O. 2001, c.25 require reductions in certain tax rates for certain classes or subclasses of property; AND WHEREAS by action of the Municipal Property Assessment Corporation, provision was made for the taking of the assessment of the Municipality, as the assessment on which the rate of taxation for the year 2024 should be levied; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM HEREBY ENACTS AS FOLLOWS: 1. THAT the current estimates for 2024 set out in Schedule “B” are hereby adopted; 2. AND THAT the tax rates required to raise the current estimates for 2024, set out in Schedule “A”, be hereby adopted, and levied for the year 2024 upon the whole of the said assessment of the Municipality, according to the last revised assessment roll; 3. AND THAT for the purpose of providing for the County of Elgin general levy the tax rates set out in County of Elgin By-Law 24-07, be hereby levied for the year 2024, upon the whole of the said assessment of the Municipality, according to the last revised assessment roll; 4. AND THAT in addition, for the purposes of providing for the public and separate school education purposes, the tax rates set out by the Minister of Finance under Regulation 400/98 of the Education Act, be hereby levied for the year 2024, upon the respective portions of the said By-law 2024-029 - 2 - assessment of the School supporters of the said Municipality, according to the last revised assessment roll; 5. AND THAT the assessment contained in the assessment roll of the Municipality of Bayham, as made pursuant to Province of Ontario Regulations, be hereby adopted and confirmed as the assessment on which the rate of taxation for the year 2024 shall be levied; 6. AND THAT the said assessment roll be hereby adopted and confirmed as the last revised assessment roll for the said Municipality and be used with the above noted rates to calculate said taxes as summarized in Schedule “C”; 7. AND THAT all taxes and other special rates shall be paid in the office of the Tax Collector or Treasurer of the Municipality of Bayham; 8. AND THAT taxes for all properties shall become due and payable one-half on or before August 30, 2024 and one-half on or before October 25, 2024, and non-payment of the amount, as noted, on the dates stated in accordance with this section shall constitute default; 9. AND THAT on all taxes, which are in default on the 1st day following the above noted due dates, a penalty of 1.25% shall be added and thereafter a penalty of 1.25% per month will be added on the 1st day of each and every month the default continues, until December 31st, 2024; 10. AND THAT on all taxes in default on January 1st, 2025, interest shall be added at the rate of 1.25% per month for each month or fraction thereof in which the default continues; 11. AND THAT penalties and interest added in default shall become due and payable and shall be collected as if the same had originally been imposed and formed part of such unpaid tax levy; 12. AND THAT the Collector shall cause the same to be mailed to the residence or place of business of such person indicated on the last revised assessment roll, a written or printed notice specifying that amount of taxes payable; 13. AND THAT all by-laws inconsistent with the provisions of this by-law are hereby repealed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF JUNE 2024. ___________________________________ ____________________________ MAYOR CLERK By-law 2024-029 - 3 - THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-029 Schedule “A” Property Class 2024 Tax Rate Residential/Farm 0.78960646% Multi-Residential 1.57913339% Commercial Occupied 1.29305897% Commercial Occupied (New) 1.29305897% Commercial Vacant Land 1.29305897% Commercial Excess Land 1.29305897% Commercial Excess Land (New) 1.29305897% Industrial Occupied 1.75695322% Industrial Occupied (New) 1.75695322% Industrial Vacant Land 1.75695322% Large Industrial Occupied (New) 2.23600767% Large Industrial Excess (New) 2.23600767% Pipelines 0.90378338% Farmlands 0.18160948% Managed Forests 0.19740161% Commercial Small Val Add Farms 0.32326474% By-law No. 2024-29 Schedule "B" General Taxation $4,848,983 $4,929,522 $5,314,184 $5,748,346 $5,250,543 $5,743,102 $6,334,690 $0 Other Revenues $1,034,557 $1,146,033 $1,092,043 $1,159,978 $1,025,100 $1,026,000 $952,065 $877,640 General Government $158,651 $209,788 $194,576 $73,444 $173,000 $77,000 $82,047 $84,000 Council $0 $0 $46,200 -$1,100 $50,100 $0 $0 $0 Fire Department $12,691 $20,673 $50,981 $40,721 $17,500 $20,000 $22,000 $22,000 Police Services $9,984 $10,509 $5,748 $2,700 $0 $12,000 $5,000 $12,000 Conservation Authority $0 $0 $0 $0 $0 $0 $0 $0 Building Services $169,233 $215,124 $199,826 $109,855 $214,000 $192,000 $122,000 $137,000 Bylaw Enforcement $25,990 $16,340 $12,860 $19,833 $20,000 $0 $46,000 $46,000 Public Works $504,589 $484,330 $533,776 $615,050 $523,879 $560,418 $590,196 $605,951 Winter Control $2,707 $7,234 $7,738 $1,307 $0 $3,000 $3,000 $3,000 Streetlights $0 $0 $0 $0 $0 $0 $0 $0 Bayham Water $723,195 $734,429 $776,816 $723,809 $754,712 $770,554 $765,081 $779,899 Richmond Water $96,086 $106,974 $93,770 $97,459 $95,012 $100,012 $101,767 $104,267 Waste Disposal $137,613 $161,452 $176,087 $136,338 $147,000 $71,000 $35,000 $65,000 Wastewater $987,068 $1,002,895 $1,024,030 $971,801 $1,007,500 $1,042,500 $982,500 $999,500 Cemeteries $1,679 $2,260 $1,424 $891 $2,000 $2,000 $2,000 $2,000 Municipal Assistance $0 $0 $0 $0 $0 $0 $0 $0 Parks & Recreation $420 $4,360 $1,800 $2,350 $2,600 $2,600 $2,600 $2,600 Straffordville Community Centre $9,669 $748 $38,478 $16,141 $0 $8,000 $10,000 $10,000 Vienna Community Centre $2,795 $311 $72 $0 $0 $0 $0 $0 Libraries $72,829 $73,338 $76,932 $81,600 $73,064 $74,525 $77,357 $78,904 Museums Bayham $10,253 $19,268 $33,239 $21,662 $24,200 $16,200 $19,200 $20,200 Development Services $67,963 $69,809 $46,587 $67,459 $64,500 $60,000 $101,500 $100,500 Tourism $778 $14,032 $15,564 $15,020 $15,000 $15,000 $15,000 $15,000 Municipal Drainage $6,035 $2,851 $11,137 $1,949 $6,500 $6,500 $3,500 $6,500 Capital Program $1,809,236 $935,656 $1,837,254 $3,202,657 $6,117,500 $5,684,251 $4,433,653 $4,146,750 $10,693,002 $10,167,937 $11,591,122 $13,109,269 $15,583,710 $15,486,662 $14,706,156 $8,118,712 Municipality of Bayham Summary - Revenues 2025 Budget Revenues 2024 Budget2023 Budget2022 Budget2020 Actuals 2023 Actuals2021 Actuals 2022 Actuals 1 By-law No. 2024-29 Schedule "B" General Taxation $0 $30,109 $0 $0 $31,139 $0 $0 $0 Other Revenues $0 $0 $0 $0 $0 $0 $0 $0 General Government $1,419,622 $1,248,860 $1,303,384 $1,399,859 $1,245,237 $1,310,386 $1,416,988 $1,434,637 Council $90,049 $82,673 $137,086 $97,851 $143,455 $95,189 $101,626 $103,458 Fire Department $924,416 $498,148 $521,449 $585,953 $555,705 $573,283 $631,710 $657,016 Police Services $909,793 $956,639 $905,549 $935,627 $945,575 $964,904 $958,949 $982,000 Conservation Authority $94,969 $96,741 $99,349 $105,068 $99,644 $106,215 $105,747 $113,919 Building Services $123,738 $151,573 $156,738 $139,527 $148,200 $133,914 $104,858 $114,955 Bylaw Enforcement $42,400 $49,307 $42,222 $79,481 $50,625 $51,145 $115,258 $117,505 Public Works $1,640,972 $1,573,036 $1,927,950 $1,985,910 $1,627,695 $1,783,624 $1,953,466 $1,965,058 Winter Control $59,386 $102,299 $113,571 $52,548 $115,234 $123,315 $118,805 $129,306 Streetlights $39,983 $34,298 $37,440 $41,555 $35,500 $36,500 $44,000 $44,000 Bayham Water $723,195 $734,429 $776,816 $723,809 $754,712 $770,554 $765,081 $779,899 Richmond Water $96,086 $106,974 $93,770 $97,459 $95,012 $100,012 $101,767 $104,267 Wastewater $987,068 $1,002,895 $1,024,030 $971,801 $1,007,500 $1,042,500 $982,500 $999,500 Waste Management $551,431 $568,323 $628,683 $573,914 $564,000 $464,000 $390,000 $400,000 Cemeteries $9,027 $8,148 $15,837 $18,980 $17,500 $17,500 $22,500 $22,500 Municipal Assistance $0 $0 $2,000 $5,300 $7,000 $7,000 $7,000 $7,000 Parks & Recreation $61,270 $59,854 $87,080 $103,193 $84,177 $93,793 $116,382 $118,215 Straffordville Community Centre $46,403 $26,979 $69,296 $65,206 $37,552 $56,788 $69,168 $66,609 Vienna Community Centre $40,777 $25,897 $12,515 $0 $26,152 $0 $0 $0 Libraries $72,829 $73,338 $76,932 $81,600 $73,064 $74,525 $77,357 $78,905 Museums Bayham $37,759 $47,342 $64,010 $59,064 $61,260 $56,645 $60,695 $61,877 Development Services $171,884 $146,489 $157,077 $190,760 $153,874 $171,921 $207,015 $209,437 Tourism $51,107 $55,992 $69,289 $63,451 $64,448 $64,713 $74,984 $75,199 Municipal Drainage $9,807 $8,268 $7,812 $6,140 $15,449 $15,736 $8,300 $8,444 Capital Program $2,489,033 $2,479,324 $3,261,237 $4,725,213 $7,624,000 $7,372,500 $6,272,000 $6,619,250 $10,693,002 $10,167,937 $11,591,122 $13,109,269 $15,583,710 $15,486,662 $14,706,156 $15,212,958 2025 Budget2023 Actuals 2022 Budget 2024 Budget Municipality of Bayham Summary - Expenditures 2020 Actuals 2023 Budget2021 Actuals Expenditures 2022 Actuals 2 By-law No. 2024-29 Schedule "B" General Taxation -$4,848,983 -$4,899,413 -$5,314,184 -$5,748,346 -$5,219,404 -$5,743,102 -$6,334,690 $0 Other Revenues -$1,034,557 -$1,146,033 -$1,092,043 -$1,159,978 -$1,025,100 -$1,026,000 -$952,065 -$877,640 General Government $1,260,971 $1,039,072 $1,108,808 $1,326,415 $1,072,237 $1,233,386 $1,334,941 $1,350,637 Council $90,049 $82,673 $90,886 $98,951 $93,355 $95,189 $101,626 $103,458 Fire Department $911,725 $477,475 $470,468 $545,232 $538,205 $553,283 $609,710 $635,016 Police Services $899,809 $946,130 $899,801 $932,928 $945,575 $952,904 $953,949 $970,000 Conservation Authority $94,969 $96,741 $99,349 $105,068 $99,644 $106,215 $105,747 $113,919 Building Services -$45,495 -$63,551 -$43,088 $29,673 -$65,800 -$58,086 -$17,142 -$22,045 Bylaw Enforcement $16,410 $32,967 $29,362 $59,648 $30,625 $51,145 $69,258 $71,505 Public Works $1,136,384 $1,088,706 $1,394,175 $1,370,860 $1,103,816 $1,223,207 $1,363,271 $1,359,107 Winter Control $56,679 $95,066 $105,833 $51,241 $115,234 $120,315 $115,805 $126,306 Streetlights $39,983 $34,298 $37,440 $41,555 $35,500 $36,500 $44,000 $44,000 Bayham Water $0 $0 $0 $0 $0 $0 $0 $0 Richmond Water $0 $0 $0 $0 $0 $0 $0 $0 Wastewater $0 $0 $0 $0 $0 $0 $0 $0 Waste Management $413,818 $406,871 $452,596 $437,577 $417,000 $393,000 $355,000 $335,000 Cemeteries $7,348 $5,888 $14,413 $18,089 $15,500 $15,500 $20,500 $20,500 Municipal Assistance $0 $0 $2,000 $5,300 $7,000 $7,000 $7,000 $7,000 Parks & Recreation $60,850 $55,494 $85,280 $100,843 $81,577 $91,193 $113,782 $115,615 Straffordville Community Centre $36,735 $26,231 $30,818 $49,065 $37,552 $48,788 $59,168 $56,609 Vienna Community Centre $37,982 $25,586 $12,444 $0 $26,152 $0 $0 $0 Libraries $0 $0 $0 $0 $0 $0 $0 $0 Museums Bayham $27,505 $28,075 $30,771 $37,402 $37,060 $40,445 $41,495 $41,677 Development Services $103,920 $76,680 $110,490 $123,302 $89,374 $111,921 $105,515 $108,937 Tourism $50,329 $41,960 $53,725 $48,431 $49,448 $49,713 $59,984 $60,199 Municipal Drainage $3,772 $5,417 -$3,325 $4,191 $8,949 $9,236 $4,800 $1,944 Capital Program $679,797 $1,543,668 $1,423,982 $1,522,556 $1,506,500 $1,688,249 $1,838,347 $2,472,500 In Year Deficit (Surplus)$0 $0 $0 $0 $0 $0 $0 $7,094,246 2025 Budget2023 Actuals 2024 Budget2021 Actuals2020 Actuals Net (Revenue)/Expenditure Municipality of Bayham Summary - Net (Revenue)/Expenditure 2023 Budget2022 Budget2022 Actuals 3 By-law No. 2024-29 Schedule "B" 0510-4010 Residential & Farm $3,596,818 $3,782,918 $3,937,045 $4,290,273 $3,902,940 $4,321,234 $4,721,854 $0 0510-4020 Multi-Residential $60,866 $63,185 $64,448 $68,315 $64,448 $68,315 $75,372 $0 0510-4030 Commercial Unoccupied $9,707 $9,742 $9,719 $10,030 $9,848 $10,030 $11,066 $0 0510-4040 Commercial Occupied $342,346 $376,578 $396,988 $421,955 $379,497 $411,695 $461,130 $0 0510-4050 Industrial Unoccupied $162 $168 $171 $182 $171 $182 $200 $0 0510-4060 Industrial Occupied $172,284 $147,064 $193,541 $208,498 $193,570 $205,160 $235,138 $0 0510-4070 Pipelines $82,241 -$59,304 $86,066 $88,035 $87,635 $91,263 $96,868 $0 0510-4080 Farmlands $579,713 $603,701 $619,968 $654,007 $606,195 $628,172 $725,282 $0 0510-4090 Managed Forests $4,846 $5,470 $6,238 $7,051 $6,238 $7,051 $7,779 $0 $4,848,983 $4,929,522 $5,314,184 $5,748,346 $5,250,543 $5,743,102 $6,334,690 $0 0510-5580 Writeoffs/Tax Sales $0 $30,109 $0 $31,139 $0 $0 $0 0510-5620 Tax Adjustments $0 $0 $0 $0 $0 0510-5630 Assessment Charges $0 $0 $0 $0 $0 $0 $30,109 $0 $0 $31,139 $0 $0 $0 Revenues 2022 Budget 2024 Budget2023 Actuals 2023 Budget Expenditures Municipality of Bayham General Taxation 2020 Actuals 2022 Actuals 2025 Budget2021 Actuals 4 By-law No. 2024-29 Schedule "B" 0520-4110 OMPF $905,600 $870,100 $905,100 $897,000 $905,100 $897,000 $815,900 $742,140 0520-4120 Sundry $522 $632 $300 $510 $1,000 $1,000 $500 $500 0520-4130 Interest on Taxes - Current $42,697 $49,118 $13,167 $18,015 $48,000 $35,000 $20,000 $20,000 0520-4140 Interest on Taxes - Prior $63,252 -$82,949 $78,255 $63,962 $43,000 $58,000 $60,000 $60,000 0520-4150 Investment income $22,486 $21,572 $95,221 $180,491 $28,000 $35,000 $55,665 $55,000 0520-4180 Opening Surplus (Deficit)$0 $0 $0 $0 $0 0520-4190 Transfer from Liability Res $0 $287,561 $0 $0 $0 $0 5520-4155 Utility Corridor $0 $11,500 $11,500 $11,500 $11,500 5520-5700 Transfer to Trail Reserve $0 -$11,500 -$11,500 -$11,500 -$11,500 $1,034,557 $1,146,033 $1,092,043 $1,159,978 $1,025,100 $1,026,000 $952,065 $877,640 2025 Budget 2022 Budget 2021 Actuals Municipality of Bayham Other Revenues Revenues 2022 Actuals 2023 Actuals 2020 Actuals 2024 Budget 2023 Budget 5 By-law No. 2024-29 Schedule "B" 1010-4120 Tax Certificates $10,450 $14,050 $10,055 $8,750 $13,000 $11,000 $11,000 $11,000 1010-4130 Fees & Service Charges $76,757 $59,510 $70,385 $56,426 $58,000 $63,000 $68,047 $70,000 1010-4140 Lottery Licences $1,487 $121 $2,214 $2,565 $2,000 $3,000 $3,000 $3,000 1010-4145 Marriage Officiant $0 $0 $0 $0 $0 1010-4170 Sundry $36,956 $3,107 $6,922 $5,704 $0 $0 $0 $0 1010-4180 Grants - Operating $33,000 $33,000 $0 1010-4190 Contribution from Reserves $0 $100,000 $105,000 $100,000 $0 $0 $0 $158,651 $209,788 $194,576 $73,444 $173,000 $77,000 $82,047 $84,000 1010-5100 Salaries & Wages $446,809 $469,956 $516,753 $547,053 $467,474 $514,221 $549,506 $560,496 1010-5110 Statutory Benefits $51,579 $51,471 $38,122 $60,060 $49,166 $45,149 $61,052 $62,274 1010-5120 Non-Statutory Benefits $89,316 $86,523 $101,423 $108,481 $94,441 $103,219 $107,347 $111,641 1010-5140 Payroll Service Charges $4,421 $4,461 $4,772 $5,110 $5,200 $5,200 $5,200 $5,200 1010-5145 Bank Charges $7,008 $6,024 $6,067 $6,881 $6,200 $6,200 $6,200 $6,200 1010-5160 Internet Charges $14,111 $14,062 $14,043 $14,062 $12,000 $15,000 $15,000 $15,000 1010-5170 Supplies $9,989 $15,117 $10,818 $13,716 $7,997 $8,000 $12,520 $12,500 1010-5180 Computer Software & Support $75,685 $37,272 $36,535 $28,312 $45,000 $45,000 $42,500 $42,500 1010-5185 IT & GIS Services $53,009 $42,712 $51,414 $51,490 $30,000 $38,000 $42,500 $42,500 1010-5210 Utilities $8,772 $5,015 $6,047 $7,692 $8,240 $8,487 $8,742 $9,004 1010-5220 Subscriptions & Publications $453 $445 $445 $508 $1,000 $1,000 $1,000 $1,000 1010-5240 Advertising $3,977 $2,568 $2,314 $4,029 $4,000 $4,000 $4,200 $4,200 1010-5250 Association & Membership $4,944 $5,990 $8,086 $9,493 $5,500 $6,000 $7,000 $7,000 1010-5260 Auditing Fees $21,929 $13,788 $18,037 $23,303 $19,500 $19,500 $19,500 $19,500 1010-5270 Building Maintenance $40,518 $32,505 $40,860 $46,165 $22,000 $17,500 $32,000 $30,500 1010-5280 Equipment Maintenance $8,570 $6,418 $7,169 $7,136 $10,000 $10,000 $9,000 $9,000 1010-5300 Insurance $18,957 $25,737 $26,989 $34,314 $29,834 $36,223 $38,035 $39,936 1010-5305 Insurance Deductibles $13,023 $1,977 $0 $25,000 $25,000 $25,000 $25,000 1010-5310 Legal Fees $90,227 $54,423 $36,019 $53,928 $30,000 $30,000 $55,000 $55,000 1010-5320 Postage & Courier $16,751 $19,322 $17,282 $16,930 $15,000 $15,000 $17,000 $17,000 1010-5325 Health & Safety $0 $0 $0 $0 $0 1010-5330 Training & Education $3,334 $3,780 $3,182 $1,885 $5,000 $5,000 $5,000 $5,000 1010-5340 Conferences & Seminars $3,885 $2,626 $7,684 $4,623 $4,000 $4,000 $5,000 $5,500 1010-5350 Travel $1,342 $1,177 $1,361 $2,981 $3,000 $3,000 $3,000 $3,000 1010-5355 Marriage Officiant $0 $0 $0 $0 $0 1010-5360 Telephone $11,924 $13,949 $13,060 $13,641 $12,000 $12,000 $12,000 $12,000 1010-5370 Sundry $1,790 $857 $2,571 $7,382 $3,000 $3,000 $3,000 $3,000 1010-5400 Transfer to Reserve $86,611 $1,648 $0 $0 $0 $0 1010-5460 Guarantorship (Ojibwa) Principle $193,129 $198,816 $204,272 $209,877 $198,816 $198,816 $198,816 $198,816 1010-5470 Guarantorship (Ojibwa) Interest $137,557 $131,870 $126,414 $120,809 $131,870 $131,870 $131,870 $131,870 $1,419,622 $1,248,860 $1,303,384 $1,399,859 $1,245,237 $1,310,386 $1,416,988 $1,434,637 2020 Actuals 2022 Actuals 2025 Budget 2023 Actuals 2022 Budget 2024 Budget Municipality of Bayham General Government 2023 Budget 2021 Actuals Revenues Expenditures 6 By-law No. 2024-29 Schedule "B" 1020-4130 Sundry $0 $1,200 -$1,100 $100 $0 $0 $0 1020-4190 Election Reserve $0 $45,000 $50,000 $0 $0 $0 $0 $0 $46,200 -$1,100 $50,100 $0 $0 $0 1020-5100 Salaries & Wages $75,528 $73,277 $75,080 $84,593 $78,292 $80,272 $86,523 $88,253 1020-5110 Statutory Benefits $4,388 $4,403 $4,675 $5,068 $5,163 $4,917 $5,103 $5,205 1020-5250 Association & Membership $1,183 $3,100 $0 $3,000 $3,000 $3,000 $3,000 1020-5340 Conferences & Seminars $5,790 $1,350 $6,113 $4,292 $4,000 $4,000 $4,000 $4,000 1020-5350 Travel $0 $543 $873 $1,500 $1,500 $1,500 $1,500 1020-5370 Sundry $2,839 $2,155 $3,199 $1,500 $1,500 $1,500 $1,500 1020-5410 Election Expense $322 $48,189 $698 $50,000 $0 $0 $0 $90,049 $82,673 $137,086 $97,851 $143,455 $95,189 $101,626 $103,458 2022 Actuals Expenditures 2021 Actuals 2020 Actuals Municipality of Bayham Council Revenues 2022 Budget 2023 Actuals 2025 Budget 2024 Budget 2 0 2023 Budget 7 By-law No. 2024-29 Schedule "B" Fees & Service Charges $12,691 $9,273 $50,981 $16,168 $17,500 $20,000 $22,000 $22,000 2010-4180 Donations $0 $11,400 $24,554 $0 $0 $0 $0 2010-4190 Contributions from Reserves $0 $0 $0 $0 $0 $12,691 $20,673 $50,981 $40,721 $17,500 $20,000 $22,000 $22,000 2010-5100 Salaries & Wages $94,255 $73,827 $85,216 $102,801 $88,354 $90,121 $119,424 $121,812 2010-5102 Firefighters Remuneration $161,096 $145,717 $114,170 $155,511 $152,500 $140,000 $153,000 $172,000 2010-5104 Firefighters Remuneration Auxiliary $0 $4,000 $2,000 $2,000 $2,000 2010-5110 Statutory Benefits $23,950 $30,166 $21,613 $25,541 $29,248 $28,626 $29,484 $30,369 2010-5120 Non-Statutory Benefits $19,717 $18,215 $19,541 $16,973 $19,434 $19,823 $20,219 $20,624 2010-5365 Telephone - Fire Chief $749 $365 $1,063 $745 $500 $500 $500 $500 2010-5130 Uniforms $2,591 $961 $3,779 $5,972 $3,500 $4,000 $5,000 $5,000 2010-5320 Postage & Courier $327 $0 $500 $500 $500 $500 2010-5335 Emergency Planning - Training $0 $500 $500 $500 $500 2010-5150 Emergency Operations Centre Supplies $3,854 $3,826 $4,353 $4,254 $500 $500 $500 $500 2010-5170 Office Supplies $44 $632 $170 $2,387 $500 $650 $1,000 $1,000 2010-5160 Medical Response Supplies $3,077 $554 $1,731 $465 $2,500 $2,500 $2,500 $2,500 2010-5165 Municipal Water Consumption $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 2010-5175 Equipment Purchase - Operating $5,972 $18,247 $17,010 $38,820 $14,500 $18,000 $18,000 $18,000 2010-5180 Equipment Purchase - Protective $20,026 $17,902 $19,479 $14,667 $20,000 $20,000 $20,000 $20,000 2010-5210 Utilities $20,116 $28,526 $30,919 $32,217 $25,039 $28,791 $29,654 $30,544 2010-5240 Advertising $951 $300 $300 $300 $300 2010-5250 Association & Membership $250 $831 $786 $897 $1,000 $1,000 $1,000 $1,000 2010-5270 Building Maintenance $8,570 $5,900 $10,791 $10,905 $8,000 $8,000 $7,000 $7,000 2010-5275 Cleaning Supplies $543 $302 $388 $1,809 $750 $750 $750 $750 2010-5280 Equipment Maintenance $11,973 $12,383 $9,391 $15,213 $13,500 $13,500 $13,500 $13,500 2010-5285 Communications Equipment Maintenance $23,155 $14,190 $22,131 $13,828 $14,500 $21,000 $21,000 $21,000 2010-5290 Grounds Maintenance $1,192 $1,904 $3,002 $4,628 $1,700 $2,500 $3,500 $3,500 2010-5295 Vehicle Maintenance $19,596 $18,510 $49,045 $20,447 $26,000 $35,000 $35,000 $35,000 2010-5300 Insurance $17,357 $23,674 $27,280 $37,649 $27,280 $33,123 $34,779 $36,518 2010-5330 Training & Education $16,886 $23,149 $19,531 $22,387 $33,000 $33,000 $40,000 $40,000 2010-5340 Conferences & Seminars $477 $280 $4,099 $5,413 $1,500 $4,000 $7,000 $7,000 2010-5350 Travel $532 $164 $697 $48 $1,000 $1,000 $1,000 $1,000 2010-5360 Telephone - Stations $3,473 $3,318 $3,518 $3,294 $4,000 $4,000 $4,000 $4,000 2010-5370 Sundry $5,250 $5,324 $9,330 $2,698 $5,000 $5,000 $5,000 $5,000 2010-5410 Transfer to Capital Reserve $5,000 $0 $0 $0 $0 2010-5420 Fire Prevention Expense $239 $179 $242 $5,000 $4,000 $4,000 $4,000 2010-5425 Public Awareness/Education $1,236 $3,611 $2,500 $2,500 $2,500 $2,500 2010-5430 911 Dispatching $31,043 $31,354 $29,732 $27,958 $33,000 $32,000 $33,000 $33,000 2010-5440 911 Other $3,516 $3,517 $3,254 $4,308 $3,600 $3,600 $3,600 $3,600 2010-5450 Automatic Aid $2,870 $1,230 $2,460 $3,500 $3,500 $3,500 $3,500 2010-5460 Fire Pro Software $2,873 $2,944 $3,015 $2,805 $4,000 $4,000 $4,000 $4,000 Longterm Debt Principal $396,876 $0 $0 $0 $0 Longterm Debt Interest $16,257 $0 $0 $0 $0 $924,416 $498,148 $521,449 $585,953 $555,705 $573,283 $631,710 $657,016 2023 Budget 2022 Budget 2020 Actuals Municipality of Bayham Fire Department 2025 Budget 2024 Budget Expenditures Revenues 2022 Actuals 2023 Actuals 2021 Actuals 8 By-law No. 2024-29 Schedule "B" 2020-4120 Provincial Offences $9,984 $5,509 $5,748 $2,565 $0 $12,000 $5,000 $12,000 2020-4130 Sundry $0 $5,000 $135 $0 $0 $0 $0 2020-4190 Police Services Reserve $0 $0 $0 $0 $0$9,984 $10,509 $5,748 $2,700 $0 $12,000 $5,000 $12,000 2020-5450 Service Contract $897,625 $942,760 $898,450 $935,627 $931,575 $949,904 $958,949 $967,000 2020-5470 Fees & Services $12,169 $13,878 $7,099 $14,000 $15,000 $0 $15,000 $909,793 $956,639 $905,549 $935,627 $945,575 $964,904 $958,949 $982,000 Municipality of Bayham 2024 Budget Expenditures 2 0 2022 Actuals 2021 Actuals 2025 Budget 2023 Actuals 2022 Budget Police Services 2023 Budget Revenues 2020 Actuals 9 By-law No. 2024-29 Schedule "B" 2030-5460 Conservation Authority $92,359 $93,715 $95,177 $101,215 $95,177 $101,215 $105,747 $108,919 2030-5470 Tree Program $2,610 $3,027 $4,172 $3,853 $4,467 $5,000 $0 $5,000 $94,969 $96,741 $99,349 $105,068 $99,644 $106,215 $105,747 $113,919 2025 Budget Expenditures Municipality of Bayham Conservation Authority 2 0 2023 Actuals 2024 Budget 2020 Actuals 2022 Budget 2021 Actuals 2023 Budget 2022 Actuals 10 By-law No. 2024-29 Schedule "B" 2040-4130 Building Permits $165,908 $211,373 $196,276 $107,778 $212,000 $190,000 $120,000 $135,000 2040-4150 Sundry $3,325 $3,751 $3,550 $2,076 $2,000 $2,000 $2,000 $2,000 $169,233 $215,124 $199,826 $109,855 $214,000 $192,000 $122,000 $137,000 2040-5100 Salaries & Wages $91,167 $89,933 $39,454 $1,715 $83,896 $0 $0 $0 2040-5110 Statutory Benefits $9,594 $9,079 $5,076 $83 $8,044 $0 $0 $0 2040-5120 Non-Statutory Benefits $15,419 $13,806 $6,543 $17,674 $0 $0 $0 2040-5170 Supplies $45 $67 $107 $500 $500 $200 $200 2040-5220 Subscriptions and Publications $0 $200 $200 $200 $200 2040-5510 Administrative Overhead $3,000 $3,000 $3,000 $5,000 $3,000 $3,000 $5,000 $5,000 2040-5250 Association & Membership $1,046 $962 $70 $75 $1,200 $1,200 $250 $250 2040-5295 Vehicle Maintenance $1,072 $693 $940 $139 $1,500 $1,500 $1,500 $1,500 2040-5300 Insurance $977 $1,325 $1,536 $1,766 $1,536 $1,864 $1,958 $2,055 2040-5330 Training & Education $250 $2,200 $2,200 $0 $0 2040-5340 Conferences & Seminars $2,200 $2,200 $0 $0 2040-5350 Travel $2,336 $500 $500 $0 $0 2040-5360 Telephone $807 $488 $363 $563 $750 $750 $750 $750 2040-5370 Sundry $362 $29,884 $99,649 $130,187 $25,000 $120,000 $95,000 $105,000 $123,738 $151,573 $156,738 $139,527 $148,200 $133,914 $104,858 $114,955 2025 Budget 2024 Budget Building Services 2020 Actuals Municipality of Bayham Revenues 2022 Budget 2021 Actuals 2023 Budget 2022 Actuals 2 0 2023 Actuals Expenditures 11 By-law No. 2024-29 Schedule "B" 2050-4120 Dog Tag Sales $24,860 $16,340 $12,810 $20,000 $0 $0 $0 2050-4150 Sundry $1,130 $50 $19,833 $0 $0 $46,000 $46,000 $25,990 $16,340 $12,860 $19,833 $20,000 $0 $46,000 $46,000 2050-5100 Salaries & Wages $4,685 $24,384 $22,064 $45,129 $17,176 $17,520 $85,000 $86,700 2050-5110 Statutory Benefits $477 $2,656 $2,405 $4,248 $1,573 $1,604 $5,500 $5,610 2050-5120 Non-Statutory Benefits $2,931 $5,307 $5,576 $10,801 $3,781 $3,856 $17,000 $17,340 2050-5170 Office Supplies $1,759 $0 $0 $0 $0 2050-5175 Enforcement Costs $1,236 -$13 $153 $2,500 $2,500 $2,500 $2,500 2050-5240 Advertising $330 $300 $300 $300 $300 2050-5295 Vehicle Maintenance $500 $500 $500 $500 2050-5300 Insurance $977 $1,325 $1,536 $1,766 $1,536 $1,864 $1,958 $2,055 2050-5330 Training & Education $0 $0 $0 $0 2050-5360 Telephone $2,358 $410 $75 $327 $500 $500 $500 $500 2050-5370 Sundry $11 $174 $2,500 $2,500 $2,000 $2,000 2050-5450 Service Contract $29,465 $14,892 $10,203 $14,796 $20,000 $20,000 $0 $0 2050-5475 Dog Tags - Supplies $269 $348 $353 $260 $0 $0 $0 $42,400 $49,307 $42,222 $79,481 $50,625 $51,145 $115,258 $117,505 2024 Budget 2022 Actuals 2025 Budget 2022 Budget 2023 Actuals 2021 Actuals Municipality of Bayham By-law Enforcement 2023 Budget 2020 Actuals Revenues Expenditures 12 By-law No. 2024-29 Schedule "B" 2510-4110 Grants & Subsidies $448,257 $444,594 $475,157 $503,857 $471,879 $508,418 $525,196 $540,951 2510-4120 Sundry $49,651 $37,176 $51,779 $109,930 $47,000 $47,000 $60,000 $60,000 2510-4140 Permit Fees $6,680 $2,560 $6,840 $1,263 $5,000 $5,000 $5,000 $5,000 2510-4190 Transfer from County Reserve $0 $0 $0 $0 $504,589 $484,330 $533,776 $615,050 $523,879 $560,418 $590,196 $605,951 2510-5100 Salaries & Wages $192,587 $231,548 $299,733 $324,057 $249,000 $265,980 $336,300 $343,026 2510-5110 Statutory Benefits $52,992 $59,269 $68,785 $85,844 $65,315 $71,928 $78,805 $80,957 2510-5120 Non-Statutory Benefits $102,275 $104,939 $117,298 $126,538 $105,506 $115,616 $127,929 $130,487 2510-5130 Clothing Allowance $4,095 $5,806 $5,127 $5,355 $5,000 $5,000 $5,000 $5,000 2510-5150 Internet $6,016 $8,045 $7,327 $7,327 $8,000 $8,000 $7,500 $8,000 2510-5170 Materials $15,356 $15,259 $14,870 $44,313 $15,000 $15,000 $15,000 $15,000 2510-5175 Tools $2,444 $4,826 $4,468 $6,850 $6,000 $6,000 $8,000 $8,000 2510-5180 Fuel $89,896 $125,462 $196,779 $157,747 $125,000 $183,950 $155,000 $165,000 2510-5185 Vehicles Vehicle Repairs - Wages $21,530 $15,437 $24,261 $40,799 $27,433 $27,981 $28,541 $29,112 Vehicle Repairs - Materials $102,055 $175,729 $179,572 $152,031 $110,000 $110,000 $155,000 $145,000 2510-5210 Utilities $13,888 $12,746 $15,194 $15,168 $21,855 $14,510 $14,945 $15,394 2510-5240 Advertising $735 $782 $285 $1,084 $0 $0 $0 $0 2510-5250 Association & Membership $606 $566 $566 $957 $1,100 $1,100 $1,100 $1,100 2510-5270 Building Maintenance $29,149 $24,585 $27,062 $26,637 $24,000 $24,000 $22,000 $23,000 2510-5275 Equipment Maintenance $4,513 $3,437 $4,676 $4,375 $10,000 $10,000 $8,000 $8,000 2510-5290 Drainage Assessments $223,757 -$6,430 $9,329 -$878 $15,000 $25,000 $40,000 $45,000 2510-5291 Drainage - Wages $262 $948 $924 $4,000 $4,000 $4,000 $4,000 2510-5300 Insurance $48,267 $65,442 $75,526 $87,252 $55,858 $92,106 $96,711 $101,547 2510-5310 Legal Fees, Engineer $788 $0 $5,000 $5,000 $2,000 $5,000 2510-5320 Professsional Fees $11,867 $0 $0 $0 $0 $0 2510-5330 Training & Education $3,041 $6,441 $11,383 $9,903 $11,500 $11,500 $11,500 $11,500 2510-5340 Conferences & Seminars $7,521 $1,140 $1,876 $2,926 $5,000 $5,000 $4,000 $4,000 2510-5350 Travel $0 $500 $500 $500 $500 2510-5360 Telephone $5,835 $7,099 $5,563 $5,312 $6,000 $6,000 $6,000 $6,000 2510-5370 Sundry $30,080 $24,206 $21,347 $26,048 $25,000 $25,000 $25,000 $25,000 2510-5380 Locates $712 $0 $0 $0 $0 2510-7620 Loose Top Maintenance - Wages $13,937 $14,216 $14,500 $14,790 2510-7630 Loose Top Maintenance - Materials $50,218 $52,911 $65,375 $63,837 $65,000 $72,500 $66,200 $75,000 2510-7400 Bridge Maintenance - Wages $1,114 $128 $872 $1,673 $1,706 $1,741 $1,775 2510-7410 Bridge Maintenance - Materials $2,114 $1,026 $5,190 $6,000 $6,000 $4,000 $6,000 2510-7450 Culvert Maintenance - Wages $6,367 $2,629 $7,431 $5,722 $8,919 $9,098 $9,280 $9,465 2510-7460 Culvert Maintenance - Material $5,031 $5,831 $1,018 $16,276 $10,000 $10,000 $15,000 $15,000 2510-7500 Weed/Brush/Ditch - Wages $42,923 $29,568 $28,420 $24,978 $33,447 $34,116 $34,798 $35,494 2510-7510 Weed/Brush/Ditch - Material $22,667 $19,903 $34,407 $34,687 $30,000 $35,000 $47,000 $30,000 2510-7520 Catch Basins - Wages $6,267 $5,790 $10,688 $7,541 $7,915 $8,074 $8,235 $8,400 2510-7530 Catch Basins - Material $4,576 $10,116 $30,275 $18,871 $6,500 $25,000 $20,000 $20,000 2510-7600 Hardtop Maintenance - Wages $11,220 $12,955 $13,751 $11,240 $33,447 $34,116 $34,798 $35,494 2510-7610 Hardtop Maintenance - Material $38,528 $25,175 $46,825 $34,194 $30,000 $30,000 $40,000 $35,000 2510-7650 Grading - Wages $27,384 $27,351 $26,807 $30,381 $12,264 $12,510 $21,000 $21,420 2510-7660 Grading - Materials $0 $0 $0 $0 2510-7700 Dust Control - Wages $1,136 $180 $2,156 $668 $3,568 $3,639 $3,712 $3,786 2510-7710 Dust Control - Material $50,270 $34,671 $40,992 $35,856 $53,096 $42,000 $45,000 $50,000 2510-7800 Safety Devices - Wages $17,562 $18,267 $21,333 $16,073 $7,915 $8,074 $8,235 $8,400 2510-7810 Safety Devices - Material $20,764 $26,980 $35,877 $20,946 $27,000 $27,000 $48,243 $35,000 2510-7850 Sidewalk Maintenance - Wages $1,612 $5,880 $3,338 $713 $2,230 $2,274 $2,320 $2,366 2510-7860 Sidewalk Maintenance - Materials $1,235 $2,000 $2,000 $2,000 $2,000 2510-7900 CN Crossing Safety Devices $7,100 $1,000 $1,000 $1,000 $1,000 2510-8000 County Roads - Wages $51,638 $83,921 $90,325 $88,799 $70,717 $72,131 $73,574 $75,045 2510-8010 County Roads - Materials $311,402 $315,071 $376,834 $436,551 $300,000 $300,000 $300,000 $300,000 $1,640,972 $1,573,036 $1,927,950 $1,985,910 $1,627,695 $1,783,624 $1,953,466 $1,965,058 Municipality of Bayham 2024 Budget Expenditures 2022 Actuals2021 Actuals 2025 Budget2023 Actuals 2022 Budget Public Works 2023 Budget Revenues 2020 Actuals 13 By-law No. 2024-29 Schedule "B" 2520-4120 Sundry $2,707 $7,234 $7,738 $1,307 $0 $3,000 $3,000 $3,000 $2,707 $7,234 $7,738 $1,307 $0 $3,000 $3,000 $3,000 2520-5100 Salaries & Wages $16,887 $18,628 $28,071 $11,770 $24,034 $24,515 $25,005 $25,506 2520-5170 Materials $8,906 $45,141 $25,558 $826 $35,000 $40,000 $35,000 $45,000 2520-5280 Equipment Maintenance $9,841 $15,438 $22,568 $12,403 $12,500 $12,500 $12,500 $12,500 2520-5370 Sundry $252 $0 $0 $0 $0 2520-5520 Service Contract - Port Burwell $4,973 $4,703 $6,876 $5,164 $8,000 $8,500 $8,500 $8,500 2520-5530 Service Contract - Vienna $3,135 $2,740 $4,825 $3,128 $6,500 $6,800 $6,800 $6,800 2520-5540 Service Contract - Straffordville $5,666 $4,760 $7,422 $4,427 $7,200 $8,000 $8,000 $8,000 2520-5550 Service Contract - Eden $1,151 $1,287 $2,516 $1,822 $3,300 $3,500 $3,500 $3,500 2520-5555 Service Contract - Richmond $1,121 $1,280 $2,516 $1,822 $5,200 $5,500 $5,500 $5,500 2520-5560 Service Contract - Sidewalks $7,454 $8,322 $13,221 $11,185 $13,500 $14,000 $14,000 $14,000 $59,386 $102,299 $113,571 $52,548 $115,234 $123,315 $118,805 $129,306 2025 Budget 2024 Budget Winter Control 2020 Actuals Municipality of Bayham Revenues 2022 Budget 2021 Actuals 2023 Budget 2022 Actuals 2 0 2023 Actuals Expenditures 14 By-law No. 2024-29 Schedule "B" 2540-5510 Streetlight Maintenance $9,213 $525 $2,616 $3,863 $2,500 $2,500 $4,000 $4,000 2540-5520 Streetlight Utilities $30,771 $33,773 $34,824 $37,691 $33,000 $34,000 $40,000 $40,000 $39,983 $34,298 $37,440 $41,555 $35,500 $36,500 $44,000 $44,000 2025 Budget Expenditures Municipality of Bayham Streetlights 2023 Actuals 2024 Budget 2020 Actuals 2022 Budget 2021 Actuals 2023 Budget 2022 Actuals 15 By-law No. 2024-29 Schedule "B" 3020-4010 Sewer Billings $850,745 $872,673 $896,065 $916,270 $870,000 $870,000 $925,000 $942,000 3020-4120 Sewer Sundry Charges $969 $500 $500 $500 $500 3020-4140 Sewer Connection Charges $81,300 $31,198 $68,296 $1,700 $30,000 $45,000 $2,000 $2,000 3020-4150 Penalties & Interest $4,286 $5,846 $6,100 $5,737 $7,000 $7,000 $7,000 $7,000 3020-4160 Landowner Debenture Payments $50,737 $93,178 $52,600 $48,093 $100,000 $120,000 $48,000 $48,000 $987,068 $1,002,895 $1,024,030 $971,801 $1,007,500 $1,042,500 $982,500 $999,500 3020-5100 Salaries & Wages $246,224 $257,273 $264,739 $300,858 $308,329 $269,496 $289,886 $295,684 3020-5110 Statutory Benefits $26,609 $26,749 $29,129 $32,890 $38,198 $30,462 $36,072 $36,793 3020-5120 Non Statutory Benefits $40,925 $38,599 $41,731 $43,348 $39,923 $40,722 $45,036 $45,937 3020-5130 Clothing Allowance $645 $430 $802 $599 $925 $925 $925 $925 3020-5140 Locates $2,566 $3,786 $4,191 $2,212 $4,351 $4,438 $4,527 $4,617 3020-5250 Association & Membership $145 $296 $700 $700 $700 $700 3020-5260 Auditing Fees $877 $0 $0 $0 $0 3020-5305 Insurance $6,124 $8,303 $9,625 $9,625 $11,687 $12,271 $12,884 3020-5330 Training & Education $710 $100 $1,077 $3,500 $4,000 $5,500 $5,500 3020-5335 Licences $315 $593 $665 $145 $750 $350 $750 $750 3020-5340 Conferences & Seminars $599 $3,000 $4,000 $4,000 $4,000 3020-5350 Travel $350 $350 $350 $350 3020-5360 Telephone & Internet $4,329 $3,913 $3,806 $3,674 $6,000 $7,000 $7,000 $7,000 3020-5370 Sundry $3,012 $114 $100 $100 $100 $100 3020-5625 Professional Fees $4,926 $823 $0 $0 $0 $0 3020-5400 Transfers to Reserves $338,997 $422,237 $384,883 $295,509 $299,158 $368,668 $261,158 $264,595 3020-5510 Administrative Overhead $10,000 $10,000 $10,000 $11,000 $10,750 $10,750 $10,750 $10,750 $686,126 $772,392 $751,271 $691,311 $725,660 $753,647 $679,024 $690,585 3020-5180 Lab Fees $15,501 $9,787 $11,340 $12,377 $11,750 $11,750 $11,750 $11,750 3020-5190 Chemicals $8,575 $8,515 $9,307 $8,009 $9,100 $9,100 $9,100 $9,100 3020-5210 Utilities Plant $83,897 $77,404 $72,366 $82,436 $91,526 $94,272 $97,100 $100,013 3020-5170 Supplies Plant $4,252 $2,391 $5,129 $4,537 $2,700 $2,700 $3,000 $3,000 3020-5215 Property Taxes $16,613 $16,440 $16,654 $17,234 $20,000 $20,000 $20,000 $20,000 3020-5270 Building Maintenance $25,606 $13,185 $13,012 $12,538 $12,000 $12,000 $12,000 $12,000 3020-5285 Equipment Maintenance $13,674 $8,061 $28,955 $22,789 $17,200 $18,500 $19,000 $19,000 3020-5290 Grounds Maintenance $3,948 $4,324 $7,189 $7,567 $3,000 $3,000 $7,500 $7,500 3020-5300 Sludge Haulage/Disposal $24,943 $18,877 $17,684 $27,520 $19,000 $19,000 $22,500 $24,000 $197,006 $158,983 $181,634 $195,008 $186,276 $190,322 $201,950 $206,363 3020-5320 Trucks $6,820 $4,900 $5,390 $4,476 $3,650 $3,650 $3,650 $3,650 3020-5175 Supplies Collection $3,547 $482 $21 $245 $1,700 $1,700 $1,700 $1,700 3020-5211 Utilities Collection System $29,584 $28,779 $32,221 $38,445 $32,214 $33,180 $34,176 $35,201 3020-5275 Odour Control $26,759 $19,172 $26,252 $26,787 $28,000 $30,000 $32,000 $32,000 3020-5280 System Maintenance $36,403 $15,342 $25,783 $14,641 $28,000 $28,000 $28,000 $28,000 3020-5295 Vehicle Maintenance $823 $2,844 $1,457 $886 $2,000 $2,000 $2,000 $2,000 $103,936 $71,520 $91,125 $85,481 $95,564 $98,530 $101,526 $102,551 $987,068 $1,002,895 $1,024,030 $971,801 $1,007,500 $1,042,500 $982,500 $999,500 $0 $0 $0 $0 $0 $0 $0 $0 2025 Budget 2022 Budget Net (Revenue)/Expenditure Total Expenditures Municipality of Bayham 2021 Actuals Wastewater 2 0 2022 Actuals 2023 Actuals 2024 Budget 2023 Budget Revenues Expenditures - Administrative Expenditures - Wastewater Treatment Plant Expenditures - Collection System 2020 Actuals 16 By-law No. 2024-29 Schedule "B" 3010-4010 Water Billings $641,518 $692,737 $703,577 $700,245 $692,450 $712,112 $726,354 $740,881 $755,699 3010-4120 Water Meters $5,968 $8,383 $9,125 $5,246 $4,000 $7,000 $6,000 $6,000 $6,000 3010-4130 Water Sundry $7,281 $191 $109 $198 $0 $0 $0 $0 $0 3010-4140 Water Connect Charges $10,280 $18,655 $49,792 $221 $16,000 $18,000 $20,000 $0 $0 3010-4145 Water Services Permit Fees $1,200 $800 $1,200 $1,400 $330 $1,000 $1,000 $1,000 $1,000 3010-4150 Penalties & Interest $13,339 $13,663 $13,012 $16,498 $15,600 $16,600 $17,200 $17,200 $17,200 3010-4160 Landowners Debenture Payments $43,609 $40,000 $723,195 $734,429 $776,816 $723,809 $768,380 $754,712 $770,554 $765,081 $779,899 3010-5100 Salaries & Wages $59,261 $58,509 $64,561 $62,923 $74,168 $84,151 $85,834 $82,051 $83,692 3010-5110 Statutory Benefits $8,215 $8,334 $9,779 $10,713 $12,669 $12,922 $13,181 $11,444 $11,673 3010-5120 Non Statutory Benefits $16,127 $15,263 $18,694 $19,781 $16,736 $20,271 $20,676 $21,090 $21,512 3010-5140 Locates $1,178 $1,952 $6,695 $3,585 $2,600 $2,700 $2,700 $2,700 $2,700 30.10.5170 Supplies $9,837 $13,413 $7,352 $1,588 $2,600 $2,700 $3,400 $3,600 $3,600 3010-5175 Tools and Equipment $1,678 $887 $248 $675 $675 $675 $675 $675 3010-5180 Lab Fees $5,084 $4,894 $5,055 $5,766 $5,800 $5,900 $5,900 $5,900 $5,900 3010-5210 Utilities $563 $582 $643 $607 $2,541 $2,541 $2,541 $2,541 $2,541 3010-5250 Association & Membership $379 $550 $701 $394 $1,000 $1,000 $1,000 $1,000 $1,000 3010-5260 Auditing Fees $145 $0 $0 $0 $0 $0 3010-5280 System Maintenance $19,243 $10,322 $54,283 $27,491 $25,000 $25,000 $25,000 $26,500 $27,500 3010-5295 Vehicle Maintenance $96 $1,459 $153 $1,204 $800 $1,000 $1,000 $1,000 $1,000 3010-5300 Insurance $732 $993 $1,151 $1,324 $807 $1,151 $1,397 $1,467 $1,540 3010-5310 Legal Fees $550 $550 $550 $550 $550 3010-5320 Truck Water Distribution $7,787 $6,369 $6,576 $5,786 $6,000 $6,100 $6,100 $6,100 $6,100 3010-5330 Training & Education $1,048 $479 $511 $1,822 $4,200 $4,500 $5,500 $5,500 $5,500 3010-5335 Licences $345 $580 $140 $500 $750 $250 $525 $525 3010-5340 Conferences & Seminars $191 $1,693 $321 $3,200 $2,000 $3,000 $3,000 $3,000 3010-5360 Telephone & Internet $1,364 $1,285 $1,093 $932 $1,500 $1,600 $1,600 $1,600 $1,600 3010-5370 Sundry $1,175 $1,389 $1,315 $1,522 $1,000 $1,000 $1,000 $1,000 $1,000 3010-5400 Transfers to Reserves $160,183 $106,699 $33,456 $37,687 $45,582 $100,649 $88,363 $41,449 $42,211 3010-5410 Water Quality Management $1,628 $1,628 $4,880 $2,137 $4,500 $4,600 $4,600 $4,600 $4,600 3010-5450 Secondary Water System Costs $306,146 $355,803 $398,609 $327,399 $395,700 $330,000 $346,500 $328,825 $335,402 3010-5510 Administrative Overhead $7,000 $7,000 $7,000 $7,000 $5,750 $5,750 $5,750 $5,750 $5,750 3010-5520 Primary Water System Costs $114,540 $139,607 $156,403 $207,231 $154,002 $136,702 $143,537 $205,714 $209,828 3010-5620 Utility Adjustments -$68 -$3,524 -$4,512 -$3,792 $500 $500 $500 $500 $500 $723,195 $734,429 $776,816 $723,809 $768,380 $754,712 $770,554 $765,081 $779,899 $0 $0 $0 $0 $0 $0 $0 $0 $0 2025 Budget Expenditures 2022 Actuals 2022 Budget 2024 Budget Net (Revenue)/Expenditure 2020 Actuals Revenues 2023 Actuals 2023 Budget Bayham Water 2021 Actuals 2021 Budget Municipality of Bayham 17 By-law No. 2024-29 Schedule "B" 3015-4160 Water Billings $91,212 $83,596 $91,515 $95,004 $83,012 $88,012 $99,512 $102,012 3015-4145 Water Connect Fees $21,123 $200 $0 $0 $0 $0 3015-4150 Landowner Debenture Payments $2,255 $2,255 $2,255 $2,255 $7,000 $7,000 $2,255 $2,255 3015-4165 Sundry $2,619 $5,000 $5,000 $0 $0 3015-4180 Source Water Protection Grant $0 $0 $0 $0 $96,086 $106,974 $93,770 $97,459 $95,012 $100,012 $101,767 $104,267 3015-5100 Salaries & Wages $8,833 $10,866 $13,275 $12,937 $22,777 $23,233 $23,697 $24,171 3015-5110 Statutory Benefits $0 $0 $5,186 $5,290 $5,396 $5,503 3015-5120 Non Statutory Benefits $2,821 $2,783 $3,405 $3,818 $1,948 $1,987 $2,027 $2,067 3015-5140 Locates $55 $143 $711 $576 $600 $600 $600 $600 3015-5150 Source Water Protection $484 $7,892 $6,663 $10,944 $7,500 $7,500 $7,500 $7,500 3015-5170 Supplies $4,468 $4,051 $3,906 $3,277 $3,500 $3,600 $3,700 $3,700 3015-5175 Tools & Equipment $467 $407 $0 $350 $350 $350 $350 3015-5180 Lab Fees $6,285 $5,889 $6,241 $6,338 $4,900 $5,200 $5,500 $7,000 3015-5210 Utilities $5,033 $5,471 $6,188 $6,296 $5,216 $5,373 $5,534 $5,700 3015-5215 Property Taxes $3,442 $3,406 $3,450 $3,570 $2,100 $2,100 $2,100 $2,100 3015-5240 Advertising $0 $0 $0 $0 3015-5250 Association & Membership $58 $550 $701 $394 $300 $300 $300 $300 3015-5260 Auditing Fees $61 $0 $0 $0 $0 3015-5275 Water Quality Management $3,053 $2,020 $1,425 $2,691 $2,975 $2,975 $2,975 $2,975 3015-5280 System Maintenance $2,517 $392 $234 $2,249 $2,500 $2,500 $2,500 $2,500 3015-5285 Equipment Maintenance $4,103 $5,699 $5,404 $2,466 $3,200 $3,200 $3,200 $3,200 3015-5295 Vehicle Maintenance $375 $375 $375 $375 3015-5320 Richmond Truck $2,163 $3,419 $3,693 $3,440 $3,345 $3,412 $3,480 $3,550 3015-5330 Training & Education $252 $413 $160 $1,000 $1,500 $1,500 $1,500 3015-5335 Licences $140 $350 $0 $350 $350 3015-5340 Conferences & Seminars $402 $70 $550 $875 $875 $875 3015-5360 Internet $1,613 $1,663 $1,663 $1,710 $1,450 $1,450 $1,450 $1,450 3015-5400 Transfers to Reserves $50,052 $51,980 $35,091 $34,461 $24,389 $27,692 $27,858 $28,000 3015-5510 Administrative Overhead $500 $500 $500 $2,000 $500 $500 $500 $500 $96,086 $106,974 $93,770 $97,459 $95,012 $100,012 $101,767 $104,267 $0 $0 $0 $0 $0 $0 $0 $0 2024 Budget 2022 Actuals 2025 Budget 2022 Budget 2023 Actuals 2021 Actuals 2 0 Municipality of Bayham Richmond Water 2023 Budget Net (Revenue)/Expenditure Expenditures 2020 Actuals Revenues 18 By-law No. 2024-29 Schedule "B" 3030-4110 RPPRA Grants $80,569 $88,558 $104,198 $84,514 $85,000 $0 $0 $0 3030-4120 London MRF Revenue $23,690 $34,322 $39,535 $16,993 $25,000 $30,000 $0 $30,000 3030-4130 Garbage Tags $33,354 $38,571 $27,992 $31,936 $37,000 $37,000 $30,000 $30,000 303-4190 Large Item Pick Up $4,362 $2,895 $4,000 $5,000 $5,000 $137,613 $161,452 $176,087 $136,338 $147,000 $71,000 $35,000 $65,000 3030-5240 Advertising $0 $437 $4,735 $4,803 $1,000 $1,000 $1,000 $1,000 3030-5450 Waste Disposal $327,324 $337,258 $360,362 $414,302 $325,000 $325,000 $365,000 $375,000 3030-5455 Recycling $213,795 $208,319 $252,233 $135,977 $229,500 $129,500 3030-5460 Public Space Recycling $10,311 $22,309 $11,353 $18,832 $8,500 $8,500 $24,000 $24,000 $551,431 $568,323 $628,683 $573,914 $564,000 $464,000 $390,000 $400,000 Expenditures Waste Management Revenues 2025 Budget 2021 Actuals 2022 Actuals 2024 Budget 2023 Actuals 2022 Budget 2020 Actuals Municipality of Bayham 2023 Budget 19 By-law No. 2024-29 Schedule "B" 3520-4120 Sundry Revenue $1,679 $2,260 $1,424 $891 $2,000 $2,000 $2,000 $2,000 $1,679 $2,260 $1,424 $891 $2,000 $2,000 $2,000 $2,000 3520-5290 Grounds Maintenance $8,520 $7,953 $15,130 $19,846 $12,500 $12,500 $17,500 $17,500 3520-5370 Sundry/Interest $507 $195 $708 -$866 $2,500 $2,500 $2,500 $2,500 3520-5380 Inactive Cemetery Improvement $0 $2,500 $2,500 $2,500 $2,500 $9,027 $8,148 $15,837 $18,980 $17,500 $17,500 $22,500 $22,500 Expenditures 2020 Actuals Revenues Cemeteries 2021 Actuals 2022 Actuals 2025 Budget 2023 Actuals 2022 Budget 2023 Budget Municipality of Bayham 2024 Budget 20 By-law No. 2024-29 Schedule "B" 4010-4190 Grants & Donations $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 4010-5590 Municipal Assistance Grants $0 $2,000 $5,300 $7,000 $7,000 $7,000 $7,000 $0 $0 $2,000 $5,300 $7,000 $7,000 $7,000 $7,000 Revenues 2020 Actuals 2021 Actuals 2022 Budget Municipal Assistance 2022 Actuals Municipality of Bayham 2024 Budget 2023 Budget Expenditures 2023 Actuals 2025 Budget 21 By-law No. 2024-29 Schedule "B" 4510-4110 Grants & Subsidies $0 $4,200 $0 $2,600 $2,600 $2,600 $2,600 4510-4120 Sundry $420 $160 $1,800 $2,350 $0 $0 $0 $0 $420 $4,360 $1,800 $2,350 $2,600 $2,600 $2,600 $2,600 4510-5100 Salaries & Wages $12,949 $10,874 $16,594 $20,788 $14,933 $15,231 $22,500 $22,950 4510-5110 Statutory Benefits $99 $1,115 $1,138 $1,160 $1,184 4510-5170 Supplies $110 $168 $57 $500 $500 $500 $500 4510-5210 Utilities $1,673 $2,334 $3,003 $3,619 $3,578 $3,685 $3,796 $3,910 4510-5270 Building Maintenance $1,876 $191 $426 $134 $1,500 $1,500 $1,500 $1,500 4510-5280 Equipment Maintenance $2,718 $138 $746 $2,277 $1,000 $1,000 $1,000 $1,000 4510-5290 Grounds Maintenance $29,613 $29,339 $46,494 $53,830 $42,000 $47,000 $61,000 $61,000 4510-5300 Insurance $12,440 $16,867 $19,551 $22,488 $19,551 $23,739 $24,926 $26,172 $61,270 $59,854 $87,080 $103,193 $84,177 $93,793 $116,382 $118,215 2023 Actuals Revenues 2022 Actuals Expenditures 2020 Actuals 2025 Budget 2021 Actuals 2022 Budget Parks 2024 Budget Municipality of Bayham 2023 Budget 22 By-law No. 2024-29 Schedule "B" 4520-4120 Sundry Revenue $581 $338 $620 $816 $0 $0 $0 $0 4520-4130 Rentals $1,088 $410 $12,858 $15,225 $0 $8,000 $10,000 $10,000 4520-4170 Capital Donations $8,000 $25,000 $100 $0 $0 $0 $0 $9,669 $748 $38,478 $16,141 $0 $8,000 $10,000 $10,000 4520-5170 Supplies $356 $484 $332 $1,000 $2,000 $3,000 $3,000 4520-5210 Utilities $16,284 $12,088 $13,201 $16,220 $15,000 $15,450 $15,914 $16,391 4520-5240 Advertising $19 $0 $0 $0 $0 4520-5270 Building Maintenance $14,669 $7,842 $22,156 $30,307 $10,000 $12,000 $22,000 $18,000 4520-5280 Equipment Maintenance $0 $2 $2,000 $3,000 $3,000 $3,000 4520-5290 Grounds Maintenance $487 $534 $902 $950 $1,000 $1,000 $1,000 $1,000 4520-5300 Insurance $4,805 $6,515 $7,552 $17,372 $7,552 $18,338 $19,255 $20,218 4520-5370 Sundry $8 $25 $1,000 $5,000 $5,000 $5,000 4520-5460 SCC Capital Reserve Transfer $8,000 $25,000 $0 $0 $0 $0 4520-5450 Service Contract $1,775 $0 $0 $0 $0 $46,403 $26,979 $69,296 $65,206 $37,552 $56,788 $69,168 $66,609 Revenues 2020 Actuals 2021 Actuals 2022 Budget Straffordville Community Centre 2022 Actuals Municipality of Bayham 2024 Budget 2023 Budget Expenditures 2023 Actuals 2025 Budget 23 By-law No. 2024-29 Schedule "B" 4540-4130 Lease Revenues $72,829 $73,338 $76,932 $81,600 $73,064 $74,525 $77,357 $78,904 $72,829 $73,338 $76,932 $81,600 $73,064 $74,525 $77,357 $78,904 4540-5210 Utilities $4,878 $9,007 $10,510 $9,589 $10,000 $10,300 $10,609 $10,927 4540-5270 Building Maintenance $15,143 $25,255 $30,214 $32,301 $17,000 $18,000 $27,000 $27,000 4540-5290 Grounds Maintenance $1,192 $1,306 $2,178 $2,293 $1,500 $2,000 $2,000 $2,000 4540-5300 Insurance $2,333 $3,163 $3,667 $4,218 $3,667 $4,452 $4,675 $4,909 4540-5400 Library Reserve Transfer $49,282 $34,608 $30,364 $33,199 $40,897 $39,773 $33,073 $34,069 $72,829 $73,338 $76,932 $81,600 $73,064 $74,525 $77,357 $78,905 2025 Budget 2023 Actuals Municipality of Bayham Libraries 2023 Budget Expenditures Revenues 2020 Actuals 2024 Budget 2021 Actuals 2022 Actuals 2022 Budget 24 By-law No. 2024-29 Schedule "B" 4550-4110 Grants & Subsidies $10,000 $15,200 $25,507 $15,781 $19,000 $11,000 $14,000 $15,000 4550-4130 Admissions $0 $3,708 $7,377 $2,944 $5,000 $5,000 $5,000 $5,000 4550-4170 Children's Programs $0 $100 $100 $100 $100 4550-4120 Sundry $253 $360 $355 $302 $100 $100 $100 $100 4550-4175 Donations $2,635 4550-4190 Contribution from Reserves $0 $0 $0 $0 $0 $10,253 $19,268 $33,239 $21,662 $24,200 $16,200 $19,200 $20,200 4550-5100 Salaries & Wages $8,970 $26,700 $24,873 $29,615 $35,270 $27,976 $32,035 $32,676 4550-5110 Statutory Benefits $902 $2,905 $2,729 $3,187 $3,312 $3,378 $3,479 $3,549 4550-5170 Office Supplies $37 $263 $3,738 $124 $125 $125 $125 $125 4550-5190 Children's Programs $0 $50 $50 $50 $50 4560-5200 Building Renovations $0 $0 $0 $0 $0 4550-5210 Utilities $4,361 $6,348 $6,356 $6,911 $5,544 $5,711 $6,332 $6,522 4550-5240 Advertising $3,678 $2,221 $2,562 $2,136 $3,500 $4,000 $3,000 $3,000 4550-5245 Marketing $0 $0 $0 $0 $0 4550-5250 Memberships $300 $250 $250 $250 $300 $300 $300 $300 4550-5270 Building Maintenance $4,012 $2,394 $4,691 $5,781 $4,000 $5,000 $5,000 $5,000 4550-5280 Equipment Maintenance $0 $42 $500 $500 $500 $500 4550-5290 Grounds Maintenance $1,773 $1,545 $2,552 $2,686 $2,700 $2,700 $2,700 $2,700 4550-5300 Insurance $2,812 $3,812 $4,419 $5,083 $4,419 $5,366 $5,634 $5,916 4550-5360 Telephone $647 $647 $650 $667 $990 $990 $990 $990 4550-5340 Conferences & Seminars $0 $25 $50 $50 $50 $50 4550-5350 Travel $0 $13 $50 $50 $50 $50 4550-5400 Transfer to Reserve $10,000 $10,000 $2,635 $0 $0 $0 $0 4550-5370 Sundry $268 $258 $1,149 -$50 $450 $450 $450 $450 $37,759 $47,342 $64,010 $59,064 $61,260 $56,645 $60,695 $61,877 2024 Budget 2022 Budget Municipality of Bayham Museums Bayham Revenues 2020 Actuals 2022 Actuals 2021 Actuals 2025 Budget 2023 Actuals Expenditures 2023 Budget 25 By-law No. 2024-29 Schedule "B" 5010-4120 Sundry Revenue $7,640 $3,100 $9,263 $3,350 $1,100 $2,000 $2,000 $3,000 $2,000 5010-4130 Zoning Certificates $1,600 $2,650 $2,050 $1,650 $1,500 $2,500 $2,500 $2,500 $2,500 5010-4140 Zoning Charges $25,914 $18,164 $16,900 $16,431 $18,000 $20,000 $18,000 $45,000 $45,000 5010-4150 OPA Charges $2,328 $2,533 $2,773 $4,345 $3,000 $3,000 $3,000 $12,500 $12,500 5010-4160 Minor Variance Charges $10,177 $14,648 $8,148 $12,902 $6,000 $18,000 $16,000 $17,000 $17,000 5010-4170 Site Plan Charges $4,630 $14,500 $999 $8,208 $4,000 $6,500 $6,000 $8,000 $8,000 5010-4175 Planning Report Fees $12,800 $8,000 $5,600 $17,600 $8,000 $8,000 $6,000 $8,000 $8,000 5010-4180 Plan of Subdivision Fees $0 $4,465 $104 $2,723 $0 $4,000 $6,000 $5,000 $5,000 5010-4190 Development Agreement Fees $2,875 $1,750 $750 $250 $500 $500 $500 $500 $500 $67,963 $69,809 $46,587 $67,459 $42,100 $64,500 $60,000 $101,500 $100,500 5010-5100 Salaries & Wages $72,659 $67,121 $71,064 $86,704 $66,986 $70,826 $72,242 $85,187 $86,891 5010-5110 Statutory Benefits $7,628 $7,061 $7,632 $9,064 $6,885 $7,660 $7,967 $8,285 $8,617 5010-5120 Non-Statutory Benefits $15,115 $13,625 $15,148 $16,924 $15,052 $16,203 $16,527 $19,358 $19,745 5010-5240 Advertising $247 $511 $2,070 $398 $1,000 $750 $750 $750 $750 5010-5250 Association & Membership $362 $412 $412 $436 $435 $435 $435 $435 $435 5010-5310 Legal Fees $12,250 $1,200 $1,200 $1,200 $7,200 $7,200 5010-5340 Conferences & Seminars $450 $350 $350 $350 $350 5010-5350 Travel $23 $197 $144 $228 $500 $450 $450 $450 $450 5010-5450 Consulting Fees $75,850 $57,561 $60,605 $64,757 $50,160 $56,000 $72,000 $85,000 $85,000 $171,884 $146,489 $157,077 $190,760 $142,668 $153,874 $171,921 $207,015 $209,437 2023 Budget Expenditures 2021 Budget Revenues 2020 Actuals 2023 Actuals 2022 Actuals 2025 Budget 2021 Actuals 2022 Budget Municipality of Bayham Development Services 2024 Budget 26 By-law No. 2024-29 Schedule "B" 5015-4120 Sundry $778 $1,549 $564 $20 $0 $0 $0 $0 5015-4170 Lease Revenues $0 $12,483 $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $778 $14,032 $15,564 $15,020 $15,000 $15,000 $15,000 $15,000 5015-5100 Salaries & Wages $8,254 $4,507 $8,361 $6,797 $12,145 $12,387 $9,635 $9,828 5015-5110 Statutory Benefits $0 $1,104 $1,126 $1,148 $1,171 5015-5210 Utilities $3,305 $7,131 $7,204 $5,886 $6,000 $6,000 $6,000 $6,000 5015-5230 Brochures $1,058 $1,500 $1,500 $1,500 $1,500 5015-5240 Advertising $1,464 $1,512 $2,194 $2,185 $4,200 $4,200 $4,200 $4,200 5015-5250 Association & Membership $1,200 $7,350 $1,300 $1,250 $6,500 $6,500 $6,500 $6,500 5015-5270 Beautification $5,008 $4,924 $14,151 $11,329 $8,000 $8,000 $8,000 $8,000 5015-5290 Beach Maintenance $30,818 $30,568 $36,078 $36,004 $25,000 $25,000 $38,000 $38,000 $51,107 $55,992 $69,289 $63,451 $64,448 $64,713 $74,984 $75,199 2023 Actuals Revenues 2022 Actuals Expenditures 2020 Actuals 2025 Budget 2021 Actuals 2022 Budget Tourism 2024 Budget Municipality of Bayham 2023 Budget 27 By-law No. 2024-29 Schedule "B" 5020-4110 Grants & Subsidies $6,035 $2,851 $11,137 $1,949 $6,500 $6,500 $3,500 $6,500 $6,035 $2,851 $11,137 $1,949 $6,500 $6,500 $3,500 $6,500 5020-5100 Salaries & Wages $6,307 $5,120 $5,400 $4,400 $8,772 $8,948 $4,500 $4,590 5020-5110 Statutory Benefits $686 $483 $192 $0 $2,788 $2,844 $1,200 $1,224 5020-5120 Non-Statutory Benefits $2,519 $2,385 $1,874 $1,383 $2,788 $2,844 $1,500 $1,530 5020-5270 Water Sampling & Testing $190 $249 $346 $356 $500 $500 $500 $500 5020-5320 Truck Water Sampling $105 $31 $100 $100 $100 $100 5020-5340 Conferences & Seminars $0 $500 $500 $500 $500 $9,807 $8,268 $7,812 $6,140 $15,449 $15,736 $8,300 $8,444 Municipality of Bayham 2023 Budget 2023 Actuals 2022 Budget 2022 Actuals 2025 Budget Municipal Drainage 2020 Actuals 2024 Budget 2021 Actuals Expenditures Revenues 28 By-law No. 2024-29 Schedule "B" Capital Revenues $1,809,236 $935,656 $1,837,254 $3,202,657 $6,117,500 $5,684,251 $4,433,653 $4,146,750 $1,809,236 $935,656 $1,837,254 $3,202,657 $6,117,500 $5,684,251 $4,433,653 $4,146,750 Capital Expenditures $2,489,033 $2,479,324 $3,261,237 $4,725,213 $7,624,000 $7,372,500 $6,272,000 $6,619,250 $2,489,033 $2,479,324 $3,261,237 $4,725,213 $7,624,000 $7,372,500 $6,272,000 $6,619,250 Net Capital Levy $679,797 $1,543,668 $1,423,982 $1,522,556 $1,506,500 $1,688,249 $1,838,347 $2,472,500 2025 Budget 2021 Actuals 2020 Actuals 2022 Budget 2022 Actuals 2023 Actuals 2024 Budget 2023 Budget Expenditures Revenues Municipality of Bayham Capital Program 29 By-law No. 2024-029 Schedule"C" MUNICIPALITY OF BAYHAM - FINAL TAX RATES & LEVIES For the Year Ended December 31, 2024 Municipal Levy 6,334,690 ACTUAL Public Separate Public Separate Total Class 2024 Municipal Municipal County County Educ Educ English English French French RatesCVARatesLevyRatesLevyRatesLevy0.76248 0.21279 0.00917 0.01556 Res/Farm English-Public 556,656,727 0.00789606 4,395,397.46 0.00684347 3,809,463.61 0.00153000 851,684.79 851,684.79 0.01626953 English-Sep 31,173,351 0.00789606 246,146.79 0.00684347 213,333.89 0.00153000 47,695.23 47,695.23 0.01626953 French-Public 459,638 0.00789606 3,629.33 0.00684347 3,145.52 0.00153000 703.25 703.25 0.01626953 French-Sep 522,084 0.00789606 4,122.41 0.00684347 3,572.87 0.00153000 798.79 798.79 0.01626953 No Support 0.00789606 - 0.00684347 - 0.00153000 - 0.00 0.00 0.00 0.00 0.01626953 Multi-res English-Public 4,423,765 0.01579133 69,857.15 0.01368626 60,544.80 0.00153000 6,768.36 6,768.36 0.03100759 English-Sep 349,235 0.01579133 5,514.89 0.01368626 4,779.72 0.00153000 534.33 534.33 0.03100759 French-Public Comm Occ.25,179,400 0.01293059 325,584.49 0.01120686 282,182.01 0.00880000 221,578.72 168,949.34 47,149.74 2,031.88 3,447.76 0.03293745 Comm Occ New 0 0.01293059 - 0.01120686 - 0.00880000 - 0.00 0.00 0.00 0.00 0.03293745 Comm Vac. Land 367,000 0.01293059 4,745.53 0.01120686 4,112.92 0.00880000 3,229.60 2,462.51 687.23 29.62 50.25 0.03293745 Comm Exc Land New 0 0.01293059 - 0.01120686 - 0.00880000 - 0.00 0.00 0.00 0.00 0.03293745 Comm Exc. Land 468,800 0.01293059 6,061.86 0.01120686 5,253.78 0.00880000 4,125.44 3,145.57 877.85 37.83 64.19 0.03293745 Commercial Small FB 0 0.00323265 - 0.00280172 - 0.00220000 - 0.00 0.00 0.00 0.00 0.00823436 Commercial Small FB 87,900 0.00323265 284.15 0.00280172 246.27 0.00220000 193.38 147.45 41.15 1.77 3.01 0.00823436 Ind Occ.13,341,400 0.01756953 234,402.16 0.01522742 203,155.10 0.01250000 166,767.50 127,156.88 35,486.46 1,529.26 2,594.90 0.04529695 Ind Occ New 0 0.01756953 - 0.01522742 - 0.00980000 - 0.00 0.00 0.00 0.00 0.04259695 Ind Excess Land 0.01756953 - 0.01522742 - 0.01250000 - 0.00 0.00 0.00 0.00 0.04529695 Ind Vac.11,400 0.01756953 200.29 0.01522742 173.59 0.01250000 142.50 108.65 30.32 1.31 2.22 0.04529695 Large Ind. New Cons 0.02236008 - 0.01937934 - 0.00980000 - 0.00 0.00 0.00 0.00 0.05153942 Large Ind. Exc New 0.02236008 - 0.01937934 - 0.00980000 - 0.00 0.00 0.00 0.00 0.05153942 Pipelines 10,718,000 0.00903783 96,867.50 0.00783304 83,954.52 0.00880000 94,318.40 71,915.89 20,070.01 864.90 1,467.59 0.02567087 Farmlands English-Public 378,059,900 0.00181609 686,592.64 0.00157400 595,065.56 0.00038250 144,607.91 144,607.91 0.00377259 English-Sep 21,303,800 0.00181609 38,689.72 0.00157400 33,532.14 0.00038250 8,148.70 8,148.70 0.00377259 French-Public 0 0.00181609 - 0.00157400 - 0.00038250 - 0.00 0.00377259 Mgd Forests English-Public 3,639,195 0.00197402 7,183.83 0.00171087 6,226.19 0.00038250 1,391.99 1,391.99 0.00406739 English-Sep 298,852 0.00197402 589.94 0.00171087 511.30 0.00038250 114.31 114.31 0.00406739 French-Public 983 0.00197402 1.94 0.00171087 1.68 0.00038250 0.38 0.38 0.00406739 French-Sep 1,670 0.00197402 3.30 0.00171087 2.86 0.00038250 0.64 0.64 0.00406739 1,047,063,100 6,125,875.37 5,309,258.33 1,552,804.22 1,378,339.35 160,835.33 5,200.18 8,429.36 PILS Res. - gen 9,183,200 0.00789606 72,511.14 0.00684347 62,844.95 - 0.00 0.00 0.00 0.00 0.01473953 Res - full 5,900 0.00789606 46.59 0.00684347 40.38 0.00153000 9.03 9.03 0.01626953 Comm Vac. - full 0.01293059 - 0.01120686 - 0.00880000 - 0.00 0.00 0.00 0.00 0.03293745 Ind Occ. - full 41,900 0.01756953 736.16 0.01522742 638.03 0.01250000 523.75 399.35 111.45 4.80 8.15 0.04529695 Comm Occ 664,300 0.01293059 8,589.79 0.01120686 7,444.72 0.00880000 5,845.84 4,457.34 1,243.94 53.61 90.96 0.03293745 Comm Occ. - gen 9,796,300 0.01293059 126,671.94 0.01120686 109,785.76 - 0.02413745 Comm Vac. - gen 20,000 0.01293059 258.61 0.01120686 224.14 - 0.02413745 19,711,600 208,814.23 180,977.98 6,378.62 4,865.71 1,355.39 58.41 99.11 EXEMPT No Support 32,938,900 32,938,900 1,099,713,600 6,334,689.60 5,490,236.31 1,559,182.83 1,383,205.06 162,190.71 5,258.59 8,528.47 Total Levy 13,384,108.74 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-031 BEING A BY-LAW TO STOP UP AND CLOSE PART OF THE FAYE STREET ROAD ALLOWANCE IN THE MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN, DESIGNATED AS PART 2 ON REGISTERED PLAN 11R-11164 (FAYE STREET) WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting Highways, including parking and traffic on highways; AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT upon and after the passing of this By-law that portion of the Faye Street road allowance, Registered Plan 11R-11164 Part 2 of the Municipality of Bayham, in the County of Elgin is hereby stopped up and closed; 2. THAT this by-law shall take effect upon the date of its registration in the Land Titles Division for the County of Elgin (No. 11); 3. THAT the Clerk or designate is hereby authorized to amend the parcel designation noted in this By-law, if necessary, upon registration of this By-law. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF JUNE, 2024. ____________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-032 BEING A BY-LAW TO STOP UP AND CLOSE PART OF THE ROAD ALLOWANCE BETWEEN FULTON STREET AND ANN STREET IN THE MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN, DESIGNATED AS PARTS 2 AND 3 ON REGISTERED PLAN 11R-10789 (SNOW STREET) WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting Highways, including parking and traffic on highways; AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT upon and after the passing of this By-law that portion of the road allowance between Fulton Street and Ann Street, Registered Plan 11R-10789 Parts 2 and 3, of the Municipality of Bayham, in the County of Elgin is hereby stopped up and closed; 2. THAT this by-law shall take effect upon the date of its registration in the Land Titles Division for the County of Elgin (No. 11); 3. THAT the Clerk or designate is hereby authorized to amend the parcel designation noted in this By-law, if necessary, upon registration of this By-law. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF JUNE, 2024. ____________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-033 BEING A BY-LAW TO LICENSE REFRESHMENT VEHICLES IN THE MUNICIPALITY OF BAYHAM WHEREAS Section 11 of the Municipal Act, S.O. 2001, as amended, provides that a municipality may pass by-laws respecting matters within the sphere of jurisdiction of Culture, Parks, and Recreation; AND WHEREAS Section 151(1) of the Municipal Act, S.O. 2001, authorizes a municipality to provide for a system of licences with respect to a business within the municipality; AND WHEREAS Sections 425, 426, and 429 of the Municipal Act, 2001 S.O. 2001, chapter 25, states a municipality may pass By-laws providing that a person who contravenes a By- law of the municipality passed under this Act is guilty of an offence, no person shall hinder or obstruct, or attempt to hinder or obstruct, any person who is exercising a power or performing a duty under this Act or under a By-law passed under; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: SHORT TITLE This By-law may be cited as the ‘Refreshment Vehicle By-law’ Section 1 - Definitions In this By-law: 1.1 ‘Applicant’ shall mean a person or corporate entity having made an application pursuant to this By-law. ‘Licensee’ shall have a corresponding meaning. 1.2 ‘Chief Administrative Officer’ shall mean the Chief Administrative Officer of the Municipality, or their designate. 1.3 ‘Chief Fire Official’ shall mean the Fire Chief for the Municipality or their designate. 1.4 ‘Council’ shall mean the Council of the Municipality. 1.5 ‘Exhaust and Fire Protection System’ shall mean equipment, which meets the requirements of NFPA 96 “Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations”, which has been installed where there is a potential for the production of smoke and grease-laden vapours, to remove such smoke and vapours. 1.6 “Food Truck” shall mean a Motor Vehicle which contains cooking facilities and which is used for the storage or preparation of food or drinks intended for consumption by the public. 1.7 ‘Health Unit’ shall mean Southwestern Public Health and includes any successor or assignee. 1.8 “Ice Cream Truck” shall mean a Motor Vehicle that does not have cooking facilities and which is used for the storage of ice cream or pre-packaged food/drinks intended for consumption by the public. 1.9 ‘Licence’ shall mean a valid refreshment vehicle licence as issued by the Municipality pursuant to the provisions of this by-law and which is not suspended or revoked. 1.10 ‘Licensee’ shall refer to the definition of ‘Applicant’. 1.11 ‘Licensing Officer’ shall mean the Clerk for the Municipality and/or their designate. 1.12 ‘Maintain’ shall mean to keep in a particular condition or to preserve. 1.13 ‘Municipal Law Enforcement Officer’ shall mean a person appointed by the Council of The Corporation of the Municipality for the purpose of enforcing Municipal By-laws and for the purpose of this by-law shall include Ontario Provincial Police and Fire Chief. 1.14 ‘Municipal Property’ shall mean any lands situated within the Municipality which is owned or controlled by the Municipality. 1.15 ‘Municipality’ shall mean The Corporation of The Municipality of Bayham. 1.16 ‘Operate’ shall mean to conduct or carry on or having care and control of a business. 1.17 ‘Operator’ shall mean a person who is selling food from a refreshment vehicle. 1.18 ‘Owner’ shall mean any person with legal title to real or personal property and includes an authorized agent. 1.19 ‘Person’ shall mean an individual, corporation, partnership, or sole proprietorship. 1.20 ‘Refreshment Vehicle’ shall mean any vehicle or stand (whether stationary or propelled by a motor or muscular power) which is used for the storage or preparation of food or drinks intended for sale to the public and shall include a Food Truck, Ice Cream Truck, Stationary Food/Beverage Vendor, and Stationary Barbeque Vendor. 1.21 ‘Refreshments’ shall mean any form of food or drink intended for human consumption. 1.22 ‘Restaurant’ shall mean a building or part of a building where food or drink are offered for sale or sold to the public for consumption and may include any patio area associated with and immediately adjacent to the restaurant. 1.23 ‘Site Plan’ shall means a sketch of the property outlining the location of the refreshment vehicle, buildings, property entrances, parking and the distances between the Refreshment Vehicle and all property line boundaries and buildings. 1.24 ‘Special Event’ shall mean a cultural, recreational, educational or similar event of a short term nature that has been approved by resolution of Council and shall include but is not limited to Edisonfest – Vienna, Canada Day – Port Burwell, Watermelon Fest – Straffordville or any event held by a not for profit organization, Registered Charity, Service Club, or Church Organization for a period of 3 days or less. 1.25 ‘Stationary Barbeque Vendor’ shall mean a stand which contains cooking facilities and which is used for the storage or preparation of food or drinks intended for consumption by the public. 1.26 ‘Stationary Food/Beverage Vendor’ shall mean a vendor cart which is powered by muscular power, and does not have cooking facilities and which is used for the storage of ice cream or pre-packaged food/drinks intended for consumption by the public. 1.27 ‘Zoning By-law’ shall mean the current Comprehensive Zoning By-law of the Municipality. Section 2 – Licensing 2.1 Every person who wishes to operate, maintain, or sell Refreshments from a Refreshment Vehicle within the Municipality is required to obtain a Licence, for each Refreshment Vehicle, prior to operating. 2.1.1 Notwithstanding section 2.1, Refreshment vehicles associated with a Special Event shall be exempt from section 2.1 of this By-law. 2.1.2 Every applicant for a Refreshment Vehicle Licence must be over the age of eighteen (18) years of age at the time of the application. 2.2 The Licensing Officer may, at any time, impose such conditions on a Licence as they deem appropriate, and those terms and conditions shall be communicated in writing and served on the Licensee. 2.2.1 Conditions placed on a Licence shall be deemed served within seven (7) days of being sent by electronic mail, regular, and/or registered mail. 2.2.2 Such terms and conditions may be appealed by the Licensee within thirty (30) days of being served to the Chief Administrative Officer. 2.3 Notwithstanding the requirements listed herein, the Licensing Officer may elect to issue a temporary licence with conditions if, in their opinion, one of the application requirements could not be met at the time of the application, through no fault of the applicant, and, where the application requirement will be met within a reasonable time period determined by the Licensing Officer. Section 3 – Food Truck Application Requirements 3.1 Application for a Food Truck Licence under this By-law shall be made to the Licensing Officer on the designated form. 3.2 Each Application for a Food Truck Licence shall be accompanied by the appropriate approvals from the following: 3.2.1 Approved inspection report from the Health Unit. Such approval shall be dated within three (3) months from the date of application with the Municipality. 3.3 The Applicant for a Food Truck Licence shall provide the following at the time of application: 3.3.1 A letter of permission from the registered Owner where the Food Truck is to be located where the operator is not the Owner of the property. 3.3.2 A Site Plan. 3.3.3 Proof of Insurance pursuant to Section 7 of this By-law. 3.3.4 Proof of the affixed seal from the Electrical Safety Authority (ESA), generally located on or adjacent to the electrical panel in the Food Truck. 3.3.5 Valid Criminal Record Check from an Ontario Police Service for all owners, operators, and agents of the Food Truck including Vulnerable Sector Screening confirming a negative result for those persons. 3.3.6 Any additional information deemed by the Licensing Officer to be applicable based on the provisions of this by-law that relates to the Food Truck. 3.4 Where the Refreshment Vehicle is deemed to be a Food Truck, the Applicant shall provide the following at the time of application: 3.4.1 A valid Driver’s Licence, such licence shall remain valid at all times during the operation of the Food Truck. 3.4.2 A valid and current Ministry of Transportation motor vehicle permit issued in the Applicant’s name; 3.4.2.1 If the Food Truck is leased, the Applicant shall provide a copy of the lease agreement. 3.4.3 A valid and current inspection certificate as required under the Highway Traffic Act, as amended. 3.5 Every Applicant/Licensee of a Food Truck shall ensure that where the Food Truck is powered by propane/natural gas or utilizes propane/natural gas for food preparation, the Food Truck is inspected and certified at the time of Application and on an annual basis by a licensed contractor pursuant to the Technical Standards & Safety Authority (TSSA) requirements for Mobile Food Services Equipment and such inspection certificate shall be filed at the time of Application or as required by the Municipality. 3.5.1 In the case of a new Food Truck that is proposed to be licensed for the first time in the Municipality, the TSSA initial vehicle inspection report is required to be submitted. 3.6 Every Applicant/Licensee of a Food Truck who has an Exhaust and Fire Protection System shall ensure that such system has had an Exhaust Hood System Inspection completed by a certified technician and that such system has been cleaned by a certified company. Proof of the inspection and cleaning shall be filed with the Municipality at the time of Application or as may be required by the Municipality. 3.7 Each application for a Food Truck Licence shall be circulated to the following individuals, or their designate, for their approval and shall not be approved by the Licensing Officer until approval has been given; 3.7.1 Chief Fire Official 3.7.2 Planning Coordinator 3.7.3 Manager of Public Works Section 4 – Ice Cream Truck Application Requirements 4.1 Application for an Ice Cream Truck Licence under this By-law shall be made to the Licensing Officer on the designated form. 4.2 Each Application for an Ice Cream Truck Licence shall be accompanied by the appropriate approvals from the following: 4.2.1 Approved inspection report from the Health Unit, such approval shall be dated within three (3) months from the date of application with the Municipality. 4.3 The Applicant for an Ice Cream Truck Licence shall provide the following at the time of application: 4.3.1 A letter of permission from the registered Owner where the Ice Cream Truck is to be located where the operator is not the Owner of the property. 4.3.2 A Site Plan. 4.3.3 Proof of Insurance pursuant to Section 7 of this By-law. 4.3.4 Proof of the affixed seal from the Electrical Safety Authority (ESA), generally located on or adjacent to the electrical panel in the Ice Cream Truck. 4.3.5 Valid Criminal Record Check from an Ontario Police Service for all Owners, Operators, and Agents of the Ice Cream Truck including Vulnerable Sector Screening confirming a negative result for those persons. 4.3.6 Any additional information deemed necessary by the Licensing Officer based on the provisions of this by-law that relates to the Ice Cream Truck. 4.4 Where the Refreshment Vehicle is deemed to be an Ice Cream Truck, the Applicant shall provide the following at the time of application: 4.4.1 A valid Driver’s Licence, such licence shall remain valid at all times during the operation of the Ice Cream Truck. 4.4.2 A valid and current Ministry of Transportation motor vehicle permit issued in the Applicant’s name 3.4.2.1 If the Ice Cream Truck is leased, the Applicant shall provide a copy of the lease agreement. 4.4.3 A valid and current inspection certificate as required under the Highway Traffic Act. 4.5 Each application for an Ice Cream Truck Licence shall be circulated to the following individuals, or their designates, for their approval and shall not be approved by the licensing officer until approval has been given; 4.5.1 Chief Fire Official 4.5.2 Planning Coordinator 4.5.3 Manager of Public Works Section 5 – Stationary Food/Beverage Vendor Application Requirements 5.1 Application for a Stationary Food/Beverage Vendor Licence under this By-law shall be made to the Licensing Officer on the designated form. 5.2 Each Application for a Stationary Food/Beverage Vendor Licence shall be accompanied by the appropriate approvals from the following: 5.2.1 Approved inspection report from the Health Unit, such approval shall be dated within three (3) months from the date of application with the Municipality. 5.3 The Applicant for a Stationary Food/Beverage Vendor Licence shall provide the following at the time of application: 5.3.1 A letter of permission from the registered Owner where the Ice Cream Truck is to be located where the operator is not the Owner of the property. 5.3.2 A Site Plan. 5.3.3 Proof of Insurance pursuant to Section 7 of this By-law. 5.3.4 Valid Criminal Record Check from an Ontario Police Service for all Owners, Operators, and Agents of the Stationary Food/Beverage Vendor including Vulnerable Sector Screening confirming a negative result for those persons. 5.3.5 Any additional information deemed by the Licensing Officer to be applicable based on the provisions of this by-law that relates to the Stationary Food/Beverage Vendor Licence. 5.4 Each application for a Stationary Food/Beverage Vendor shall be circulated to the following individuals, or their designates, for their approval and shall not be approved by the licensing officer until approval has been given; 5.4.1 Chief Fire Official 5.4.2 Planning Coordinator 5.4.3 Manager of Public Works Section 6 – Stationary Barbeque Vendor Application Requirements 6.1 Application for a Mobile Stationary Barbeque Vendor Licence under this By-law shall be made to the Licensing Officer on the designated form. 6.2 Each Application for a Stationary Barbeque Vendor shall be accompanied by the appropriate approvals from the following: 6.2.1 Approved inspection report from the Health Unit, such approval shall be dated within three (3) months from the date of application with the Municipality. 6.3 The Applicant for a Stationary Barbeque Vendor Licence shall provide the following at the time of application: 6.3.1 A letter of permission from the registered Owner where the Refreshment Vehicle is to be located where the operator is not the owner of the property. 6.3.2 A Site Plan. 6.3.3 Proof of Insurance pursuant to Section 7 of this By-law. 6.3.4 Proof of the affixed seal from the Electrical Safety Authority (ESA), generally located on or adjacent to the electrical panel in the Refreshment Vehicle, where applicable. 6.3.5 Valid Criminal Record Check from an Ontario Police Service for all Owners, Operators, and Agents of the Stationary Barbeque Vendor including Vulnerable Sector Screening confirming a negative result for those persons. 6.3.6 Any additional information deemed by the Licensing Officer to be applicable based on the provisions of this by-law that relates to the Stationary Barbeque Vendor. 6.4 Every Applicant/Licensee of a Stationary Barbeque Vendor Licence shall ensure that where the Food Truck is powered by propane/natural gas or utilizes propane/natural gas for food preparation, the Refreshment Vehicle is inspected and certified at the time of Application and on an annual basis by a licensed contractor pursuant to the Technical Standards & Safety Authority (TSSA) requirements for Mobile Food Services Equipment and such inspection certificate shall be filed at the time of Application or as required by the Municipality. 6.4.1 In the case of a new Stationary Barbeque Vendor that is proposed to be licensed for the first time in the Municipality, the TSSA initial vehicle inspection report is required to be submitted. 6.5 Every Applicant/Licensee of a Stationary Barbeque Vendor Licence who has an Exhaust and Fire Protection System shall ensure that such system has had an Exhaust Hood System Inspection completed by a certified technician and that such system has been cleaned by a certified company. Proof of the inspection and cleaning shall be filed with the Municipality at the time of Application or as may be required by the Municipality. 6.6 Each application for a Stationary Barbeque Vendor Licence shall be circulated to the following individuals, or their designates, for their approval and shall not be approved by the licensing officer until approval has been given; 6.7.1 Chief Fire Official 6.7.2 Planning Coordinator 6.7.3 Manager of Public Works Section 7 – Insurance 7.1 No person shall be operate a Refreshment Vehicle unless the operator establishes and maintains current proof of Commercial General Liability insurance covering each Refreshment Vehicle as required by the terms of this By-law. A valid certificate of insurance shall be provided at the time of application and shall include the following: 7.1.1 Commercial liability insurance in an amount not less than two million ($2,000,000.00) dollars, public liability, property damage inclusive, against loss or damage resulting from bodily injury to or the death of one or more persons, or from loss of or damage to, property resulting from any one incident. In addition, the Applicant shall provide the Municipality with a copy of the liability certificate, which shall name the Municipality as an additional insured. 7.1.2 Such insurance shall contain an endorsement specifying that the Municipality shall be given a minimum of thirty (30) days written notice of any changes, expiration, or cancellation of such policy. Section 8 – Requirements of a Licensee 8.1 Every Refreshment Vehicle Operator shall: 8.1.1 Ensure that the Refreshment Vehicle displays in contrasting colour and in clearly visible letters, on at least one side, the operating name of the business as it appears on their Refreshment Vehicle application; 8.1.2 Ensure that Refreshment Vehicles that contain cooking facilities have operational fire safety and suppression equipment as required by the Chief Fire Official; 8.1.2.1 Refreshment Vehicles that contain cooking facilities that have the potential for the production of smoke and grease-laden vapours shall have an Exhaust and Fire Protection System as required by the Chief Fire Official; 8.1.3 Ensure that every Refreshment Vehicle that is powered by or utilizes propane/natural gas for food preparation has a minimum five (5)-pound ABC dry chemical fire extinguisher or other such fire extinguishers as required by the Chief Fire Official. Such extinguisher(s) shall be mounted inside the Refreshment Vehicle and the operator shall be knowledgeable in the proper use of such fire extinguisher(s). 8.1.3.1 Refreshment Vehicles that have an Exhaust and Fire Protection System shall have a Class K fire extinguisher as required by the Chief Fire Official. 8.1.4 Ensure that no LPG (liquefied petroleum gas), LNG (liquefied natural gas) or any combustible fueled appliance is operated within three (3) metres (10 feet) of any other structure or combustible construction. 8.1.5 Ensure that the Refreshment Vehicle is free from holes, crevices, and cracks, and the surface is readily washable and is kept clean and in good condition. 8.1.6 Ensure the Refreshment Vehicle and all parts and equipment are maintained, in a clean and sanitary condition and, at all times, in good repair. 8.1.7 Ensure that every Refreshment Vehicle is equipped with refuse and recycling containers. Such containers shall be kept in a clean and sanitary condition and emptied as required. 8.1.8 Ensure that all refuse and refuse containers are removed from the site when the refreshment vehicle is closed for business. 8.1.9 Ensure that every refuse container is located in such a position so as to be easily accessible by a person making a purchase. 8.1.10 Ensure that every Refreshment Vehicle from which hot, prepared foods are sold are equipped to maintain such foods so heated at a temperature as approved by the Health Unit. 8.1.11 Ensure that adequate refrigeration, as approved by the Health Unit, is provided for perishable Refreshments that shall be kept so refrigerated. 8.1.12 Ensure that the date of expiration is clearly and legibly marked on or affixed to the wrapper of all sandwiches or pre-packaged Refreshments sold from the Refreshment Vehicle. 8.1.13 Ensure that the Licence issued under this By-law for the Refreshment Vehicle is displayed in a conspicuous location on/in the Refreshment Vehicle and shall be produced on demand by the Licensing Officer, Officer and/or the Chief Fire Official. Section 9 – Operating Location and Distance Requirements 9.1 A Licensed Refreshment Vehicle shall only operate on lands contained within the Farm Commercial (FC), Rural Commercial (RC), Hamlet Commercial (HC), Central Business District (C1), Local Commercial (C2), Tourist Commercial (C3), or Highway Commercial (HWC) zones in accordance with the Municipality’s Zoning By-law where such use is accessory and subordinate to the permitted use of the subject lands. 9.1.1 Notwithstanding the above, nothing shall preclude a refreshment vehicle from operating in an Open Space (OS2) or Institutional (I) zone where the operation of the refreshment vehicle is related to fundraising for a governmental or charitable organization, an event held at a hall connected to the property, a special event approved by the Municipality or an agreement with the Municipality that was in place as of the passing of this by-law. 9.2 In the interest of public safety, site-specific setbacks may be specified as a condition on a Licence for a Refreshment Vehicle by the License Officer and may be imposed by notice in writing to the Licensee. 9.3 No Refreshment Vehicle shall be located or operated on or within a Municipal Road or on Municipal Property unless the prior written approval has been given by the Licensing Officer. 9.4 No Refreshment Vehicle shall be located within seventy-five (75) metres (250 feet) of an existing Restaurant which sells similar food. 9.4.1 Notwithstanding Section 9.4, a Refreshment Vehicle may be licensed and operate on the same property as an existing Restaurant with the written authorization of the registered property owner permitting such. Section 10 – Fees 10.1 Prior to the issuance of a Licence the Applicant shall provide the appropriate fee as prescribed in the current Municipality’s Rates and Fees By-law. Section 11 – General Prohibitions 11.1 No person shall operate, maintain, or sell Refreshments from a Refreshment Vehicle without first obtaining a Licence from the Municipality. 11.2 No person shall operate, maintain, or sell Refreshments from a Refreshment Vehicle on Municipal Property, unless authorized by the Licensing Officer. 11.3 No person shall operate a refreshment vehicle on any Municipal or County highway. 11.4 No person shall sound a horn or other signaling device in conjunction with a Refreshment Vehicle between the hours of 8:00 pm and 9:00 am of the following day. 11.5 No person shall fail to comply with a condition imposed by the Licensing Officer. 11.6 No person shall hinder or obstruct, or attempt to hinder or obstruct, any Officer exercising a power or performing a duty under this By-law. Any person who is alleged to have contravened any of the provisions of this By-law shall identify themselves to the Officer upon request. Failure to do so shall be deemed to have obstructed or hindered the Officer in the execution of their duties. Section 12 - Exemptions 12.1 Notwithstanding the provisions of this By-law, no person shall be required to obtain a Licence to operate or maintain a Refreshment Vehicle at a Special Event, an event associated within a Facility Rental that complies with Section 9 of this by-law, an event associated with fundraising for the Fire Association or in a location that relates to a separate agreement that was in place as of the passing of this By-law. 12.1.1 Refreshment Vehicles operating at a Special Event shall be required to submit a Refreshment Vehicle Information Form to the Chief Fire Official, no later than fourteen (14) days prior to the Special Event, and may be subject to an inspection by the Chief Fire Official. 12.1.2 Refreshment Vehicles operating at a Special Event shall be required to submit to the Chief Fire Official, proof of inspection by the Electrical Safety Authority (ESA), Technical Standards & Safety Authority (TSSA) and the Health Unit, where applicable for the type of refreshment vehicle. 12.1.3 Refreshment Vehicles operating at a Special Event shall be required to adhere to the requirements of Section 7 and Section 8 of this By-law, notwithstanding that no Licence is required except section. Section 13 – Expiry 13.1 A Licence issued pursuant to the provisions of this By-law shall be valid from the remainder of the calendar year in which the said Licence is issued and shall expire on December 31 of that year. Section 14- Enforcement 14.1 A Municipal Law Enforcement Officer, Police Officer, Chief Fire Official or other persons appointed by council for the purposes of By-law Enforcement may enforce the provisions of this by-law. Section 15 - Administration 15.1 In this By-law, unless the contrary intention is indicated, words used in the singular shall include the plural and words used in the male gender shall include the female gender or vice versa, where applicable. 15.2 If there is a conflict between a provision in this By-law and a provision of any other Municipal By-law, the provision that establishes the highest standard to protect the health, safety and welfare of the general public shall apply. 15.3 Nothing in this by-law relieves any person of the responsibility for adhering to other applicable laws or for obtaining the approval of the Federal and Provincial governments or agencies thereof as required. Section 16 - Enactment, Repeal and Severability 16.1 This By-law shall come into full force and effect upon receipt of the approval of the set fine schedules as issued by the Regional Senior Judge of the Ontario Court of Justice, West Region. 16.2 As of the date upon which this by-law comes into force and effect, By-law No. 2009- 086 shall be repealed in its entirety. 16.3 In the event any section or provision of this By-law is held invalid, the remainder of the By-law shall continue in force. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS _______ DAY OF _________, 2024. ___________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-034 A BY-LAW TO AMEND BY-LAW NO. 2023-088 BEING A BY-LAW TO ADOPT SCHEDULES ‘A’ – ‘H’ FOR THE MANAGEMENT, REGULATION & CONTROL OF CEMETERIES WHEREAS pursuant to the Funeral, Burial and Cremation Services Act 2002, Ontario Regulation 30/11, s. 150 (1) an owner of a cemetery or crematorium may make by-laws affecting the operation of the cemetery or crematorium; AND WHEREAS By-law No. 2023-088, being a by-law to adopt schedules A – H for the management, regulation and control of cemeteries, was adopted on December 7, 2023; AND WHEREAS Council for the Corporation of the Municipality of Bayham deems it necessary to amend Schedule “H” of By-law No. 2023-088; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Schedule “H” of By-law No. 2023-088 be replaced with the amended Schedule “H” attached hereto; 2. AND THAT this by-law shall come into force and effect on the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF JUNE, 2024. ____________________________ _____________________________ MAYOR CLERK Schedule H to By-Law 2023-088 Municipality of Bayham 56169 Heritage Line, Box 160 Straffordville, ON N0J 1Y0 Tel: 519-866-5521 Email: bayham@bayham.on.ca Web: www.bayham.on.ca License # 3267732 Cemetery Price List Fee HST@13% Total Identification & Marking of lot for burial $ 75.00 $ 9.75 $ 84.75 Identification & Marking of lot for marker placement $ 75.00 $ 9.75 $ 84.75 Placement of up to 4 corner posts provided by interment rights holder $ 75.00 $ 9.75 $ 84.75 Interment Rights Certificate - Transfer $ 75.00 $ 9.75 $ 84.75 Interment Rights Certificate - Resale Endorsement $ 75.00 $ 9.75 $ 84.75 Interment Permission Form No charge Interment Administration (Death tax) $30.00 $ 3.39 $ 33.90 Municipal Cremation fee for opening & closing grave $300.00 $ 39.00 $ 339.00 Regular Lot Purchase price of regular lot total (Interment Rights @ $300, C&M @ $300) Purchase price permits one interment in a lot. Purchase price permits the erection of a flat or upright marker, subject to approved by-laws. $600.00 $ 78.00 $ 678.00 Fee for each additional interment in any regular lot, subject to completion of authorizing documents. Two (2) cremation burials are permitted on top of a casket burial, provided the first interment is in a vault, and subject to completion of authorizing documents. Up to four (4) cremation burials only are permitted in a regular lot, subject to completion of authorizing documents. $450.00 $ 55.50 $ 505.50 Cremation Lot Fee HST@13% Total Purchase price of one cremation lot total (Interment rights @ $150, C&M @ $150) Purchase price permits one interment in a lot. Purchase price permits the erection of one flat marker Only, at a maximum size of 24” x 14”, or less, on a 12” diameter post hole filled with a minimum depth of Four feet of concrete, subject to approved by-laws. A maximum of two (2) cremation burials are permitted in a cremation lot, subject to completion of authorizing documents. A cremation lot is 3' x 3'. $450.00 $ 55.50 $ 505.50 Fee for each additional interment in any lot used for cremation purposes, subject to completion of authorizing documents $450.00 $ 55.50 $ 505.50 Columbarium Niche Fee HST@13% Total Purchase price of a single columbarium niche includes (Interment Rights @ 900 C&M @ 300) Purchase price permits one cremation inurnment in a single columbarium niche A maximum of two (2) cremation inurnments are permitted in a single columbarium niche, subject to completion of authorizing documents $1,200.00 156.00 $1,356.00 Niche Nameplate & Engraving Must be purchased as part of initial columbarium purchase price $300.00 $39.00 $339.00 Inurement – Open/Close $150.00 $19.50 $169.50 Fee for a second cremation inurnment in a single columbarium niche $450.00 $55.50 $505.50 General Extra copy of Cemetery By-law/Booklet $ 2.00 $ 0.26 $ 2.26 Purchase of 2 small corner posts $ 10.00 $ 1.30 $ 11.30 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-035 A BY-LAW TO AUTHORIZE THE EXECUTION OF A TEMPORARY USE AND DEMOLITION AGREEMENT BETWEEN BENNE AND MARTHA WIEBE AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 4.12 of Municipality of Bayham Zoning By-law No. Z456-2003, provides that as a temporary use, an existing residence located on the subject property may remain in place and be occupied while a new residence is constructed on the same subject property. AND WHEREAS the Property Owner has applied for a building permit for construction of a new residence at 8298 Owl Cage Road, legally described as Concession 5 N Pt Lot 24, being Assessment Roll No. 3401-000-003-07500. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Chief Administrative Officer be and are hereby authorized and directed to execute the Temporary Use and Demolition Agreement with Benne and Martha Wiebe attached hereto and forming part of this By-law and marked as Schedule “A”. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6TH DAY OF JUNE 2024. MAYOR CLERK SCHEDULE ‘A’ TO BY-LAW 2024-035 THIS TEMPORARY USE AND DEMOLITION AGREEMENT DATED THE 6TH DAY OF JUNE 2024 BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (Hereinafter called the “Municipality”) -and- BENNE AND MARTHA WIEBE (Hereinafter called the “Property Owner”) WHEREAS Section 4.12 of Municipality of Bayham Zoning By-law No. Z456-2003 (hereinafter referred to as the “By-law”), provides that as a temporary use, an existing dwelling located on the subject property may remain in place and be occupied while a new dwelling is constructed on the same subject property; AND WHEREAS the Property Owner has applied for a building permit for construction of a new dwelling at 8298 Owl Cage Road, legally described as Concession 5 N Pt Lot 24, Assessment Roll No. 3401-000-003-07500 with a request to reside in the existing dwelling during construction; AND WHEREAS the Property Owner commits to submitting a security deposit in the amount of $10,000.00 dollars to the Corporation of the Municipality of Bayham; AND IT IS HEREBY UNDERSTOOD AND AGREED by and between the parties hereto as follows: 1. The Owner shall apply for a building permit to construct within three (3) months of the date of the passing of this By-law. 2. The Owner agrees that the construction of the new dwelling shall be completed and occupied within two (2) years of the passing of this By-law. 3. The Owner agrees to demolish the existing single-detached dwelling within six (6) months of the occupancy of the new dwelling or within two (2) years of completion of construction of the new dwelling, whichever comes first. 4. The Owner shall pay the required $10,000.00 security deposit to the Municipality of Bayham in the form of a bank cheque, certified cheque or a certified Letter of Credit to be held until such time as the existing dwelling is completely demolished and all debris removed to the satisfaction of the Municipality of Bayham’s Chief Building Official. 5. Failure to comply with this Agreement will result in the Municipality of Bayham using the security deposit funds to demolish the existing dwelling and remove all debris. Any and all additional costs for this demolition incurred by the Municipality will be added to the property taxes of the subject property Assessment Roll No. 3401-000-003-07500. IN WITNESS WHEREOF the parties have executed this Agreement as at the date first stated above. SIGNED, SEALED AND DELIVERED ________________________________ ) Benne Wiebe, Owner ) ) __________________________ ) ________________________________ Signature of Witness ) Martha Wiebe, Owner ) ) THE CORPORATION OF THE ) MUNICIPALITY OF BAYHAM ) ) __________________________________ ) Ed Ketchabaw, Mayor ) ) ) __________________________________ ) Thomas Thayer, Chief Administrative Officer ) ) We have authority to bind the Corporation. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-036 A BY-LAW TO AUTHORIZE AND TO DECLARE LANDS IN THE MUNICIPALITY OF BAYHAM AS PART OF THE OPEN PUBLIC HIGHWAY SYSTEM (PART 1 OF 11R-9348 – PART OF CHARLES COURT) WHEREAS Section 8 of the Municipal Act, 2001, S.O.2001,c.25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act. AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of declaring Part 1 on 11R-9348 being a 0.3 metre reserve at the access to Charles Court-Phase 2 of the MacNeil Subdivision as part of the open public highway system. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the land described as Concession 1 Part Lot 13, Municipality of Bayham, being Part 1 of Reference Plan No. 11R-9348, is hereby declared as part of the public and travelled road system of the Municipality of Bayham. 3. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6TH DAY OF JUNE 2024. ___________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-037 A BY-LAW TO AMEND BY-LAW NO. 2023-053 BEING A BY-LAW TO APPOINT MUNICIPAL OFFICERS AND EMPLOYEES FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to Sections 3(2) of the Building Code Act, S,O 1992 c23, as amended, the Council shall appoint a Chief Building Official and such inspectors as are necessary for the enforcement of this Act; AND WHEREAS By-law No. 2023-053 being a by-law to appoint municipal officers and employees for the Municipality of Bayham was passed on June 15, 2023; AND WHEREAS the Municipality has entered into an Agreement with RSM Building Consultants Inc.; AND WHEREAS Section 11(3) of the Agreement requires the Municipality appoint certain individuals as building officials under Section 3(2) of the Building Code Act. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Shane Hughes be removed as appointed to the Deputy Chief Building Official position; 2. AND THAT Office/Position #15, Building Official, on By-law No. 2023-053 be amended to appoint the following: Gerald Moore, Devon Staley, Eugenio Dimeo, Barbara Mocny, Megan Opersko, Margaret Lawson, Laura Elliott, Gage Sachs, Michael McKean, Grant Schwartzentruber, John Drahorat, Donald Johnson, John “Kip” Rennick, Andy Lamers and Richard Ryan 3. AND THAT all persons listed above be and are hereby appointed as Inspectors under the Building Code Act for the Corporation of the Municipality of Bayham for the purpose of carrying out or enforcing regulations in accordance with the Building Code Act; 4. AND THAT this by-law shall come into force and effect as of May 27, 2024; READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF JUNE, 2024. ____________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-038 A BY-LAW TO AMEND BY-LAW NO. 2023-095, BEING A BEING A BY-LAW TO ESTABLISH AND REQUIRE THE PAYMENT OF RATES AND FEES WHEREAS Section 391 of the Municipal Act, 2001, S.O. 2001, as amended, provides for a municipality to pass by-laws imposing fees or charges on any persons for services or activities provided or done by or on behalf of it, for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board, and for the use of its property including property under its control; AND WHEREAS By-law No. 2023-095, being a by-law to establish and require the payment of rates and fees, was adopted by Council on December 21, 2023; AND WHEREAS The Council of The Corporation of the Municipality of Bayham deems it necessary to amend By-law No. 2023-095 to update fees related to refreshment vehicle licensing; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Schedule ‘A’ of By-law No. 2023-095 be amended by deleting the following under the category of Admin - Miscellaneous: Refreshment Vehicle Licence $500 2. AND THAT Schedule ‘A’ of By-law No. 2023-095 be amended by adding the following under the category of Admin - Miscellaneous: Refreshment Vehicle – Food Truck Licence $500 Refreshment Vehicle – Ice Cream Truck Licence $250 Refreshment Vehicle – Stationary Barbeque Vendor Licence $250 Refreshment Vehicle – Stationary Food/Beverage Vendor Licence $250 3. AND THAT this by-law shall come into force and effect as of June 6, 2024. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF JUNE, 2024. ____________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z780-2024 ASHER BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “D” (Eden) by changing the zoning symbol on the lands from ‘Hamlet Residential (HR)’ Zone to a ‘Site-Specific Hamlet Residential (HR-15)’ Zone, which lands are outlined in heavy solid lines and marked “HR-15” on Schedule “D” (Eden) to this By-law, which schedule is attached to and forms part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 9.12 Exceptions – Hamlet Residential (HR) Zone by adding the following clauses: 9.12.15.1 Defined Area HR-15 as shown on Schedule “D” (Eden) to this By-law. 9.12.15.2 Regulations for Accessory Buildings Notwithstanding the provisions of Section 4.2, Section 4.22, Section 9.5.1, Section 9.7, and Section 9.10 of this By-law, the following shall apply: a) A detached garage shall be permitted in the front yard and closer to the street than the main building. b) Maximum Height: 5.8 metres c) Maximum Floor Area: 168.0 m2 for any new buildings/structures erected after the date of passing of this By-law. 18.9 m2 for the existing shed erected prior to the date of passing of this By-law. d) Minimum Rear Yard Depth: 2.9 metres e) Minimum Setback from the centre line of the right of way: 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or 20.0 metres b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal. READ A FIRST TIME AND SECOND TIME THIS 6TH DAY OF JUNE 2024. READ A THIRD TIME AND FINALLY PASSED THIS 6TH DAY OF JUNE 2024. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-039 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD JUNE 6, 2024 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held June 6, 2024 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF JUNE, 2024. ____________________________ _____________________________ MAYOR CLERK