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Home My WebLink AboutMay 02, 2024 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, May 2, 2024 7:00 p.m. 7:30 p.m. Statutory Planning Meeting — 2 Applications The May 2, 2024 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS ABSENT: STAFF PRESENT: ED KETCHABAW RAINEY WEISLER SUSAN CHILCOTT TIMOTHY EMERSON DANFROESE CAO THOMAS THAYER CLERK MEAGAN ELLIOTT BY-LAW ENFORCEMENT OFFICER STEPHEN MILLER MANAGER OF CAPITAL PROJECTS WATER/WASTEWATER ED ROLOSON MANAGER OF PUBLIC WORKS STEVE ADAMS CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Chilcott declared a pecuniary interest to item 13.1.2 A as she is President of the Bayham Historical Society. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Deputy Mayor Weisler thanked those from the Bayham area who attended the Elgin County Women Leadership Conference that was held on Saturday, April 27, 2024. Councillor Chilcott reminded residents that there is a Mom to Mom Indoor Yard Sale at the SCC this weekend from 9 am to 2 pm. 5. PRESENTATIONS 6. DELEGATIONS Council Minutes May 2, 2024 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held April 18, 2024 Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the minutes of the Regular Meeting of Council held April 18, 2024 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-07/24 by Ed Roloson, Manager of Capital Projects / Water/Wastewater re Port Burwell Area Secondary Water Supply System — Pipeline Desktop Condition Assessment Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report PS-07/24 re Port Burwell Area Secondary Water Supply System - Pipeline Desktop Condition Assessment Report be received for information. CARRIED Council considered item 12.1.1 before 11.2 B The Council Meeting recessed for a Statutory Planning Meeting at 7:30 pm The Council Meeting resumed at 7:38 pm B. Report BL-04/24 by Stephen Miller, By-law Enforcement Officer re Municipal Law Enforcement Policy Update IN Council Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott May 2, 2024 THAT Report BL-04/24 re Municipal Law Enforcement Policy Update be received for information; AND THAT Council approve the Municipal Law Enforcement Policy as presented; AND THAT a by-law be brought forward to adopt the Policy. 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-12/24 Asher B. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-13/24 Dan Froese Farms Inc. C. Notice of Passing re Zoning By-law Amendment ZBA-08/23 Blatz D. Notice of Passing re Zoning By-law Amendment ZBA-05/24 CHR Farms Ltd. E. Notice of Passing re Zoning By-law Amendment ZBA-11/24 Peters F. Notice of Decision re Minor Variance Application A-02/24 Froese Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT items 12.1.1 A — F be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DR-08/24 by Steve Adams, Manager of Public Works/Drainage Superintendent re Bartley Drain Updated Assessment Schedule Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report DR-08/24 re Bartley Drain Updated Assessment Schedule be received for information; .3 Council Minutes May 2, 2024 AND THAT the Council of the Municipality of Bayham appoints Spriet Associates to prepare an updated maintenance schedule pursuant to Section 76(1) of the Drainage Act, for Council's consideration. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Municipality of West Perth re Conservation Authorities Act B. Municipality of Huron Shores re Urging the Government to Promptly Resume Assessment Cycle C. Loyalist Township re Housing Funding D. City of St. Catharines re Provincial Regulations Needed to Restrict Keeping of Non - Native (Exotic) Wild Animals E. Municipality of St. Charles re Provincial and National Fire Fighting Strategy F. Town of Grimsby re Endorsement of Bill C-63 in the House of Commons G. City of Peterborough re Jurisdiction of Ontario's Ombudsman H. Municipal Property Assessment Corporation re 2023 Reports I. Municipality of Bayham re Notice Concerning the Proposed Closure of a Highway — Snow Street Road Allowance J. Municipality of Bayham re Notice Concerning the Proposed Closure of a Highway — Faye Street Road Allowance Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT items 13.1.1 A — J be received for information. CARRIED 13.1.2 Requiring Action A. Bayham Historical Society re Port Burwell Lighthouse Restoration Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the correspondence from the Bayham Historical Society re Port Burwell Lighthouse Restoration be received for information; 4 Council Minutes May 2, 2024 AND THAT Staff report back to Council with information regarding rehabilitation options for the Port Burwell Lighthouse for discussion in June 2024. CARRIED B. Wendy Carmichael re Vienna Park Improvements & Parking Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the correspondence from Wendy Carmichael re Vienna Park Improvements and Parking be received for information; AND THAT Council for the Corporation of the Municipality of Bayham requests Elgin County to consider options for traffic safety on Plank Road from Edison to Oak. CARRIED C. James Hicks & Marilyn Davies re Chute Line Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the correspondence from James Hicks & Marilyn Davies re Chute Line be received for information; AND THAT a by-law be presented to Council for consideration to change the speed limit to 50 km/h on Chute Line. CARRIED D. Lyn Acre re Memorial Tulip Tree Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the correspondence from Lyn Acre re Memorial Tulip Tree be received for information; AND THAT Council for the Corporation for the Municipality of Bayham approves the request and directs staff to work with Lyn Acre on a suitable location. ley -Al :1Sol 111K 13.2 Reports to Council A. Report CL-04/24 by Meagan Elliott, Clerk re Social Media Moved by: Councillor Emerson Council Minutes May 2, 2024 Seconded by: Councillor Chilcott THAT Report CL-04/24 re Social Media be received for information; AND THAT staff be directed to report back with an updated policy with language surrounding "post only" use and more information on staff availability to operationalize the account. CARRIED B. Report CAO-15/24 by Thomas Thayer, CAO re Bill 185, Cutting Red Tape to Build More Homes Act, 2024 Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report CAO-15/24 re Bill 185, Cutting Red Tape to Build More Homes Act, 2024 be received for information. CARRIED C. Report CAO-16/24 by Thomas Thayer, CAO re Debrief —April 8, 2024 Total Solar Eclipse Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report CAO-16/24 re Debrief — April 8, 2024 Total Solar Eclipse be received for information. CARRIED 14. BY-LAWS A. By-law No. 2024-023 Being a by-law to adopt a Municipal Law Enforcement Policy Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. 2024-023 be read a first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Draft Minutes of the April 15, 2024 Waterfront Advisory Committee Meeting B. Draft Minutes of the April 17, 2024 Museum Advisory Committee Meeting 6 Council Minutes Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler May 2, 2024 THAT the draft minutes of the April 15, 2024 Waterfront Advisory Committee Meeting and the draft minutes of the April 17, 2024 Museum Advisory Committee Meeting be received for information. CARRIED C. Waterfront Advisory Committee Recommendations to Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the Waterfront Advisory Committee Recommendations to Council be received for information; AND THAT staff be directed to: report back to Council with more information on the implementation of a pilot program for paid parking at the Port Burwell East Beach; report to Council on the costing to create and erect signage about shelf ice in the winter at the East Beach; bring forward an amended sign policy to include language to allow businesses to advertise at the East Beach; and report to Council with information on the CoastSnap App. CARRIED D. Museum Advisory Committee Recommendations to Council Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the Museum Advisory Committee Recommendation to Council be received for information; AND THAT Council for the Corporation of the Municipality of Bayham reaffirms By-law No. 2017-117, being a by-law to authorize the execution of a trust agreement between the Municipality of Bayham and the Port Burwell Historical Society. CARRIED 16.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott Council Minutes May 2, 2024 THAT the Council do now rise to enter into an "In Camera" Session at 9:56 p.m. to discuss: k Confidential Item re Personal matters about identifiable individual; labour relations, employee negotiations (Administration) B Confidential Item re A position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Road User Agreement) CARRIED 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" Session at 10:42 p.m. and report on Confidential Item re Personal matters about identifiable individual; labour relations, employee negotiations (Administration) and Confidential Item re A position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Road User Agreement) CARRIED Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Confidential Item re Personal matters about identifiable individual; labour relations, employee negotiations (Administration) be received for information. CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Confidential Item re A position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Road User Agreement) be received for information; AND THAT staff proceed as directed. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-024 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Council Minutes Seconded by: Deputy Mayor Weisler May 2, 2024 THAT Confirming By-law No. 2024-024 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 10:44 p.m. CARRIED 0111 MAY R CLERK 9