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HomeMy WebLinkAboutMay 23, 2024 - Special Council - 2024 OP Conformity ReviewTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM SPECIAL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, May 23, 2024 6:00 p.m. The May 23, 2024 Special Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. STAFF REPORTS A. Report DS-39/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official Plan Conformity Review 2024 – Phase 1 Initiation and Notification 4. PRESENTATIONS A. Arcadis Project Team re Municipality of Bayham Official Plan Review Phase One – Initiation 5. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-030 Being a by-law to confirm all actions of Council 6. ADJOURNMENT REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: May 23, 2024 REPORT: DS-39/24 FILE NO. C-07 / D08 SUBJECT: OFFICIAL PLAN CONFORMITY REVIEW 2024 – PHASE 1 INITIATION AND NOTIFICATION BACKGROUND At its March 21, 2024 regular meeting, Council considered Report DS-14/24 re Official Plan Conformity Review 2024 –. Estimated Timelines and Associated Budget/Fees and passed the following motion: Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report DS-14/24 re Official Plan Conformity Review 2024 – Estimated Timelines and Associated Budget/Fees be received for information; AND THAT Council approve the Arcadis Professional Services (Canada) Inc. Form of Change Order No. 2 to formally initiate the Official Plan Conformity Review 2024 in the quoted amount of $60,000 + HST; AND THAT the funding for this project be allocated from the Planning Reserve and the 2024 Capital Budget. DISCUSSION Staff and Arcadis have implemented the Official Plan Conformity Review Phase 1 – Initiation and Notification with a Special Council Meeting to formally initiate the Official Plan Review process to the public. Arcadis will provide an overview of the process, estimated timelines, and future opportunities for participation through a virtual PowerPoint presentation for Council and members of the public in attendance (in-person or virtually). This will also provide Council an opportunity to confirm a Staff Report DS-39/24 OPCR Initiation 2 brand/slogan for the Official Plan Conformity Review process, with the following suggestions noted below:  The Bayham Plan – Shaping Our Future  Official Plan Review – Shaping a Better Bayham  The Bayham Plan – Envisioning a Brighter Future STRATEGIC PLAN 1.1: Quality of Place > To invest in community infrastructure initiatives that create an effective foundation that contribute to Bayham’s quality of life and economic prospects. Initiative(s): Focus on strategically encouraging urban development and growth 2.2: Quality of Life > To ensure through planning and related strategies, a diversity of affordable housing opportunities that meet the needs of new and current residents. Initiative(s): Encourage the development of affordable housing, where applicable Review the Official Plan Encourage a mix of housing types in any proposed development ATTACHMENTS: 1. Notice of Special Council Meeting, dated May 16, 2024 RECOMMENDATION THAT Report DS-39/24 re Official Plan Conformity Review 2024 – Phase 1 Initiation and Notification be received for information. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer NOTICE OF SPECIAL COUNCIL MEETING CONCERNING PHASE 1 - INITIATION OF THE MUNICIPALITY OF BAYHAM OFFICIAL PLAN REVIEW 2024 TAKE NOTICE that Council and the Corporation of the Municipality of Bayham will hold a Special Council Meeting under Section 26(3) of the Planning Act, R.S.O. 1990, Chapter P.13. for the initiation of the Municipality of Bayham Official Plan Review project. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold this Special Council Meeting on Thursday, May 23, 2024 at 6:00 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Lower Level, Straffordville, ON N0J 1Y0. The Special Council Meeting will allow for a hybrid meeting function. You may attend in-person or virtually through the live-stream on the Municipality of Bayham’s YouTube channel. THE PURPOSE of this Special Council Meeting is to introduce the Official Plan Review project to Council and the public with respect to the proposed workplan, objectives, estimated timelines, and future opportunities for participation. A presentation will be made by the consultant team, Arcadis, who will be leading the project on behalf of the Municipality. The current Bayham Official Plan was approved in February of 2019 and Municipalities are required under Section 26 of the Planning Act to conduct an Official Plan Review every five (5) years to ensure the Official Plan:  Is consistent with the Provincial Policy Statement;  Has regard to the matters of provincial interest, and;  Conforms with the County of Elgin Official Plan. The purpose of an Official Plan Review is to ensure that policies of the Official Plan are in conformity with provincial and County plans and policies and continue to meet the community’s vision for future change and development. This Official Plan Review is a municipal-wide initiative affecting all lands within the jurisdiction of the Municipality of Bayham. ANY PERSON may attend the Special Council Meeting and/or make a written or verbal representation to provide comments or questions. The Municipality encourages your comments throughout the Official Plan Review process. If you have any comments, questions, require further information, or would like to be added to the project mailing list for updates and to be notified of the future decision of the County of Elgin on the proposed Official Plan, please email or mail to:  opreview@bayham.on.ca  Municipal Office: Attention - Official Plan Review (56169 Heritage Line, P.O. Box 160, Straffordville, ON, N0J 1Y0)  Oral submissions may also be expressed at Open Houses or the Statutory Public Meeting. All comments received will form part of the public record and will be circulated to Council, Municipal Staff, and Arcadis. IF A PERSON OR PUBLIC BODY would otherwise have an ability to appeal the decision of the County of Elgin to the Ontario Land Tribunal but the person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the proposed Bayham Official Plan is adopted, the person or public body is not entitled to appeal the decision. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the proposed official plan is adopted, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to add the person or public body as a party. ADDITIONAL INFORMATION relating to the proposed Official Plan Review project may be obtained on the Municipal Website or at the Municipal Office. Dated at the Municipality of Bayham this 16th day of May 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca Municipality of Bayham Official Plan Review Phase One –Initiation Special Council Meeting May 23rd, 6:00 PM Arcadis Project Team in Attendance © Arcadis 2023 Project Name Location 17 May 2024 2 Christian Tsimenidis, BES Urban Planner Victor Labreche, MCIP, RPP Associate Principal -Practice Lead, Planning Douglas W. Stewart, MCIP, RPP Associate -Manager, Planning Presentation Outline © Arcadis 2023 Project Name Location 17 May 2024 3 1.Planning Hierarchy –Key Directives 2.What is an Official Plan? 3.What is an Official Plan Review? 4.Process and Estimated Timeline for Bayham Official Plan Review 5.Public Engagement and Consultation Strategy 6.Project Slogan? 7.Next Steps and Additional Information 8.Questions or Comments? Planning Hierarchy –Key Directives © Arcadis 2023 Project Name Location 17 May 2024 4 Planning Act Provincial Policy Statement Elgin County Official Plan Bayham Official Plan Bayham Zoning By-law Provincial Level County Level Local Level What is an Official Plan? © Arcadis 2023 Project Name Location 17 May 2024 5 •Contains goals, objectives and policies to direct physical and land use change and their effects on the cultural, social, economic and natural environment within Bayham. •Maps (or “Schedules”) used to identify specific land use designations that apply to each parcel of land. •Implements Provincial policies and guidelines Bayham Official Plan What is an Official Plan Review? © Arcadis 2023 Project Name Location 17 May 2024 6 •The Planning Act requires municipalities to update their Official Plan every five (5) years so that it: 1.Is consistent with the Provincial Policy Statement. 2.Has regard to the matters of provincial interest. 3.Conforms with the upper-tier (Elgin County) Official Plan. •Opportunity to address local priorities and changing community needs. Provincial County Local What is an Official Plan Review? (Continued) © Arcadis 2023 Project Name Location 17 May 2024 7 •County of Elgin Council adopted the new Elgin County Official Plan on May 14, 2024, and will be reviewed by the Minister of Municipal Affairs and Housing for approval. •Ongoing Provincial legislation that our team will take into consideration for the project. •Bayham Official Plan Review is to ensure the new Bayham Official Plan conforms with the proposed adopted Elgin County Official Plan. •Should reduce timing in Bayham’s Official Plan Review process (‘big picture’ work completed by Elgin County). •Opportunity to create a robust and modernized Bayham Official Plan. What does this mean for Bayham? Process and Estimated Timeline for the Bayham Official Plan Review © Arcadis 2023 Project Name Location 17 May 2024 8 Phase 1: Project Initiation Phase 5: Approval of Official Plan Phase 4: Final Draft and Adoption of Official Plan Phase 2: Consultation & Policy Review Phase 3: First Draft Official Plan May 2024 May –Jul. 2024 Aug. –Oct. 2024 Nov. –Dec. 2024 Q1 2025 Image Source: County of Brant Engagement & Consultation Ongoing Public Engagement and Consultation Strategy © Arcadis 2023 17 May 2024 9 •Methods of Public Engagement and Consultation for the project include: 1.Official Plan Review specific email address (Ongoing): opreview@bayham.on.ca 2.Municipal webpage (Ongoing): https://www.bayham.on.ca/municipal-office/planning- development/official-plan-review-2024/ 3.Ongoing mailing/contact list (Ongoing) 4.Local newspaper 5.In-person Open Houses (Phases Two and Three) 6.In-person and virtual One-on-One Appointments with the project team (Phases Two and Three) Project Slogan? © Arcadis 2023 17 May 2024 10 •We ask that Bayham Council provide their opinion and direction on the preferred project ‘slogan’ and/or ‘branding’ based on the suggestions noted below: 1.The Bayham Plan –Shaping Our Future 2.Official Plan Review –Shaping a Better Bayham 3.The Bayham Plan –Envisioning a Brighter Future 4.Other? Next Steps and Additional Information © Arcadis 2023 Project Name Location 17 May 2024 11 •Entering Phase Two (Consultation and Policy Review/Analysis) of the project. •In-person Open House on Wednesday, June 19th, 2024, from 6:00 PM to 8:00 PM in the Straffordville Community Centre (56169 Heritage Line, Straffordville, ON N0J 1Y0). Notice of the Open House was circulated in the Aylmer Express newspaper on May 22nd, 2024, and can also be found on the Municipal website. •You can find more information on the Official Plan Review webpage at https://www.bayham.on.ca/municipal-office/planning-development/official-plan-review-2024/ •You are encouraged to provide any comments, questions, or feedback on the Official Plan Review at opreview@bayham.on.ca •Written submissions can also be mailed to the Municipal Office: Attention -Official Plan Review (56169 Heritage Line, P.O. Box 160, Straffordville, ON, N0J 1Y0). © Arcadis 2023 Questions or Comments? © Arcadis 2023 Thank You THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-030 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE SPECIAL COUNCIL MEETING HELD MAY 23, 2024 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Special Council meeting held May 23, 2024 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 23rd DAY OF MAY, 2024. ____________________________ _____________________________ MAYOR CLERK