HomeMy WebLinkAboutApril 18, 2024 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, April 18, 2024
7:00 p.m.
The April 18, 2024 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
CAO
CLERK
PLANNING COORDINATOR / DEPUTY CLERK
MANAGER OF CAPITAL PROJECTS /
WATER/WASTEWATER
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:08 pm.
ED KETCHABAW
RAINEY WEISLER
DANFROESE
SUSAN CHILCOTT
TIMOTHY EMERSON
THOMAS THAYER
MEAGAN ELLIOTT
MARGARET UNDERHILL
ED ROLOSON
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
Councillor Froese declared a pecuniary interest to item 12.1.1 H.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
Councillor Chilcott reminded residents that the Outdoor Show will be at Straffordville
Community Centre from 8 am — 2 pm on Saturday, April 20, 2024.
Councillor Chilcott announced that EdisonFest will be on Saturday, June 1, 2024 at Memorial
Park and that the Marine Museum will host a Grand Opening on Saturday, June 8, 2024.
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held April 4, 2024
B. Statutory Planning Meeting held April 4, 2024
Council Minutes April 18, 2024
C. Court of Revision Meeting held April 4, 2024
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT the minutes of the Regular Meeting of Council, Statutory Planning Meeting and
Court of Revision Meeting held April 4, 2024 be approved as presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report PS-06/24 by Ed Roloson, Manager of Capital Projects / Water/Wastewater re
Drinking Water Quality Management Standards — Operational Plans — Bayham and
Richmond Water Systems
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Staff Report PS-06/24 re Drinking Water Quality Management Standards be
received for information, -
AND THAT the Council of The Corporation of the Municipality of Bayham endorse the
combined Bayham Water Distribution System and the Richmond Community Water
Supply System Operational Plan;
AND THAT the Operational Plan be reviewed annually by staff and revisions made as
necessary to maintain and improve the quality management system.
CARRIED
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
2
Council Minutes April 18, 2024
A. Notice of Passing re Zoning By-law Amendment ZBA-06/24 Unger
B. Notice of Passing re Zoning By-law Amendment ZBA-07/24 Underhill
C. Notice of Passing re Zoning By-law Amendment ZBA-08/24 Lankhuijzen
D. Notice of Passing re Zoning By-law Amendment ZBA-03/24 Schep
E. Notice of Public Meeting re Proposed Minor Variance A-02/24 Froese
F. Notice of Public Meeting re Proposed Minor Variance A-04/24 Sawatzky & Friesen
G. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-12/24 Asher
H. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-13/24 Dan
Froese Farms Inc.
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT items 12.1.1 A — H be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-24/24 by Scott Sutherland, CBO re 1st Quarter Building Services Report
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Report DS-24/24 re 1 st Quarter Report be received for information.
CARRIED
B. Report DS-27/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re
Development Agreement re Minor Variance A-03/24 Roy Shcrijver Farms Ltd. 53777
Talbot Line
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT Report DS-27/24 regarding the Roy Schrijver Farms Ltd. Development Agreement
be received;
AND THAT Council authorize the execution of a Development Agreement between the
Municipality and Roy Schrijver Farms Ltd. to permit the existing two -storey single -
detached dwelling to be deemed as a supplementary farm dwelling to be used for the
accommodation of a maximum of ten (10) seasonal farm labourers at 53777 Talbot Line;
Council Minutes April 18, 2024
AND THAT By-law No. 2024-019 be presented for enactment.
CARRIED
C. Report DS-28/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re
Temporary Use and Demolition Agreement Baldwin, 56444 Talbot Line
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report DS-28/24 regarding the Baldwin Temporary Use and Demolition
Agreement be received;
AND THAT By-law No. 2024-020, being a by-law to authorize an agreement between
Dale and Wendy Baldwin and The Corporation of the Municipality of Bayham, be
presented for enactment.
CARRIED
f) Report DS-29/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-11/24 Peters, 9704 Plank Road
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report DS-29/24 regarding the Peters rezoning application ZBA-11/24 be received
for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held April
4, 2024 associated with this application, there were no attendees, no oral presentations
and no written submissions received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by
changing the zoning on a property located in Lot 126 Concession 7, known municipally
as 9704 Plank Road, from Village Residential 1 (R1) to Site -Specific Village Residential
(R1-22) to permit a proposed accessory structure (detached garage) on the subject
property with a Maximum Height of 5.2 metres (17.1 feet) and a Maximum Floor Area of
149.0 m2 (1,603.8 ft2);
AND THAT Zoning By-law No. Z778-2024 be presented to Council for enactment.
CARRIED
E. Report DS-30/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-05/24 CHR Farms Ltd., 56573 Calton Line
Moved by: Deputy Mayor Weisler
Council Minutes
Seconded by: Councillor Chilcott
April 18, 2024
THAT Report DS-30/24 regarding the rezoning application ZBA-05/24 CHR Farms Ltd.
be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held April
4, 2024 associated with this application, there were no attendees, no oral presentations
and no written submissions received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by
changing the zoning on a property located in Lots 18 and 19 Concession 4, known
municipally as a 56573 Calton Line, from Agricultural (A1-A-34) to Rural Residential
(RR) on the severed lot and from Agricultural (A1-A-34) to Site -specific Special
Agriculture (A2-19) on the retained parcel as a condition of Consent E8-24 to permit the
severance of a surplus farm dwelling;
AND THAT Zoning By-law No. Z773-2024 be presented to Council for enactment.
CARRIED
F. Report DS-31/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent
Application E35-24 Jurenas, 10122 Sandytown Road
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT Report DS-31/24 regarding the Consent Application E35-24 Jurenas be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
Consent Application E35-24 be granted subject to the following conditions and
considerations'
1. The Owner obtains approval of a Zoning By-law Amendment for the proposed
severed lot from a "Special Agricultural (A2)' Zone to a "Site -specific Special
Agricultural (A2-XX) Zone to permit a Minimum Lot Area of 18.41 hectares.
2_ That the Owner initiate and assume, if required, all engineering costs associated
with the preparation of a revised assessment schedule for a municipal drain
(Wilson Drain) in accordance with the Drainage Act, RSO 1990, as amended,
with a deposit to be paid in full to the Municipality prior to the condition being
deemed fulfilled. If the deposit does not cover the costs of the revised
assessment schedule, the applicant will be billed for any additional costs
incurred.
3. The Owner pay the planning report fee due and payable to the Municipality upon
consent approval.
4_ The Owner pay the Cash in Lieu of Parkland Dedication fee to the Municipality as
required in Municipal By-law No. 2020-053.
_ The Owner provide a digital copy of the registered plan of survey of the subject
5
Council Minutes
April 18, 2024
land to the Municipality.
6 The Owner purchase a civic number sign for the retained lot.
7 The Owner obtain a Road Access Permit for an approved access to the retained
lot.
CARRIED
G Report DS-32/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent
Application E75-23 Giesbrecht, 11450 Ridge Line
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report DS-32/24 regarding Consent Applications E75-23 and E30-24 submitted by
Neil and Maria Giesbrecht, be received for information;
AND THAT Council recommend to the Elgin County Land Division Committee that
Consent Applications E30-24 and E75-23 be granted subject to the following for each:
E30-24 for the creation of a new agricultural lot, subject to the following conditions
I The Owner pay fees as required in Municipal By-law No. 2020-053 Cash -in -lieu
of Parkland.
2 The Owner provides a digital copy of a survey of the subject lands.
3 The Owner provides a Planning Report Fee payable to the Municipality of
Bayham upon consent approval.
E75-23 for a proposed surplus farm dwelling severance, subject to the following
conditions:
1 That the Conditions of Approval are satisfied for Consent Application E30-24.
2 The Owner obtains approval of a Zoning By-law Amendment for the proposed
severed lot from the 'Agricultural (Al -A)' Zone to the "Rural Residential' (RR)
Zone-
3 The Owner obtains approval of a Zoning By-law amendment for the proposed
retained lot from the 'Agricultural (Al -A)' Zone to the 'Special Agricultural (A2)'
Zone to prohibit new dwellings
4 The Owner purchases a civic number sign for the retained lot.
5 The Owner provides a digital copy of a survey of the subject lands.
6 The Owner provides a Planning Report Fee payable to the Municipality of
Bayham.
CARRIED
H Report DS-33/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re
Development Amending Agreement Froese, 57268 Calton Line
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
Council Minutes
April 18, 2024
THAT Report DS-33/24 regarding the Development Amending Agreement - Froese be
received;
AND THAT Council authorize the execution of a Development Amending Agreement
between the Municipality and Isaac and Maria Froese to continue to permit one (1)
supplementary farm dwelling in the form of a mobile home to house up to eight (8)
seasonal farm labourers at 57200 Calton Line to satisfy a condition of Consent
Application E31-23 granted by the Elgin County Land Division Committee on June 28,
2023;
AND THAT By-law No. 2024-021 be presented for enactment.
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. City of Guelph re Support the Decision of the Ontario Energy Board (OEB) to end the
Subsidization of Fossil Gas
B. County of Prince Edward re Municipal Accessibility Fund
C. Town of Goderich re Recommended Phase -Out of Free Well Water Testing in the 2023
Auditor Generals Report
D. City of St. Catharines re Urgent Need for Increased Funding for Museums and Libraries
E. City of Brantford re Home Heating Sustainability
F. Ministry of Finance re Municipal Taxation Announcements
G. Woodstock Ingersoll Tillsonburg & Area Association of Realtors re Housing Market
Update for March 2024
H. Long Point Region Conservation Authority re March 1, 2024 Meeting Minutes
I. Elgin County re April 9, 2024 County Council Highlights
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT items 13.1.1 A — I be received for information
CARRIED
13.1.2 Requiring Action
13.2 Reports to Council
h
Council Minutes
April 18, 2024
A. Report CAO-13/24 by Thomas Thayer, CAO re Extension of Site Plan Agreement —
Graham Estates Inc. o/a Legend Rubber Inc. 56957 Talbot Line, SPA-03/22
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report CAO-13/24 re Extension of Site Plan Agreement — Graham Estates Inc. o/a
Legend Rubber Inc. — 56957 Talbot Line, Bayham (Application No. SPA-03/22) be
received for information.
CARRIED
B. Report CAO-14/24 by Thomas Thayer, CAO re Site Plan Agreement — Blatz, 12
Elizabeth Street, SPA-01/24
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Report CAO-14/24 re Amendment to Site Plan Agreement — Blatz — 12 Elizabeth
Street (Grace Court), Port Burwell (Application No. SPA-01/24) be received for
information;
AND THAT By-law No. Z761-2023 be presented to Council for third and final reading.
CARRIED
14. BY-LAWS
A. By-law No. 2024-004 Being a by-law to provide for drainage works in the Municipality
of Bayham in the County of Elgin known as the Peters Drain Branch D (third reading)
B. By-law No. 2024-016 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and R & N Maintenance for
pavement marking services
C. By-law No. 2024-017 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and Wilson's Lawn Care for lawn
maintenance services
D. By-law No. 2024-018 Being a by-law to adopt a municipal assistance for community
events policy
E. By-law No. 2024-019 Being a by-law to authorize the execution of a development
agreement between Roy Schrijver Farms Ltd. and the Corporation of the Municipality of
Bayham
F. By-law No. 2024-020 Being a by-law to authorize the execution of a temporary use
and demolition agreement between Dale and Wendy Baldwin and the Corporation of the
Municipality of Bayham
Council Minutes
April 18, 2024
G. By-law No. 2024-021 Being a by-law to authorize the execution of a development
amending agreement between Isaac and Maria Froese and the Corporation of the
Municipality of Bayham
H. By-law No. Z761-2023 Being a by-law to amend By-law No. Z456-2003, as amended —
Blatz (third reading)
I. By-law No. Z773-2024 Being a by-law to amend By-law No. Z456-2003, as amended —
CHR Farms Ltd.
J. By-law No. Z778-2024 Being a by-law to amend By-law No. Z456-2003, as amended —
Peters
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT By-law Nos. 2024-016, 2024-017, 2024-018, 2024-019, 2024-020, 2024-021,
Z773-2024 and Z778-2024 be read a first, second and third time and finally passed.
CARRIED
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT By-law Nos. 2024-004 and Z761-2023 be read a third time and finally passed.
.:: e
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT the Council do now rise to enter into an "In Camera" Session at 8:00 p.m. to
discuss:
A. Confidential Item re personnel matters about an identifiable individual (CAO
Performance Review)
CARRIED
16.2 Out of Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
M
Council Minutes
April 18, 2024
THAT the Council do now rise from the "In Camera" Session at 9:00 p.m. and report on
Confidential Item re personnel matters about an identifiable individual (CAO
Performance Review).
CARRIED
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Confidential Item re personnel matters about an identifiable individual (CAO
Performance Review) be received for information;
AND THAT staff proceed as directed.
CARRIED
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2024-022 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Confirming By-law No. 2024-022 be read a first, second and third time and finally
passed.
e
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT the Council meeting be adjourned at 9:01 p.m.
CARRIED
MAYOR '
X