HomeMy WebLinkAboutBy-law No. 2024-018THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2024-018
A BY-LAW TO ADOPT A MUNICIPAL ASSISTANCE FOR
COMMUNITY EVENTS POLICY
WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, provides a
Municipality with the capacity, rights, powers and privileges of a natural person for
the purpose of exercising its authority under this or any other Act;
AND WHEREAS Council for the Municipality of Bayham receives annual requests for
use of Municipal property, materials and funding for Community Events;
AND WHEREAS Council is desirous of streamlining this process;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
THAT the Municipal Assistance for Community Events Policy attached hereto as
Schedule "A" and forming part of this by-law is hereby adopted;
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18tn
DAY OF APRIL, 2024.
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MAYOR CLERK
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Municipal Assistance for Community Events Policy
Section 1 — Purpose
This Policy provides the framework and timelines to apply for Municipal Assistance for Community
Events.
Section 2 — Scope
This Policy applies to community groups or individuals applying for Municipal Assistance for a
Community Event that is open to the public. Municipal Assistance may be in the form of funding,
facility rental fee relief, road closures, use of municipal property and/or use of municipal materials.
Section 3 — Procedure
Requests for Municipal Assistance for a Community Event are to be submitted on the
prescribed form. The Clerk, or designate, will receive the applications and review for
completeness. Complete applications will be circulated to applicable departments for
further review and comments prior to being presented to Council. Staff will present the
applications to Council for consideration at the following Council Meetings:
2nd meeting in February (complete applications due by January 31stin a given
year)
2nd meeting in June (complete applications due by May 31Stin a given year)
Approvals will be circulated to the applicants with an Event Checklist that highlights
the necessary requirements to complete prior to the event.
Section 4 — General Provisions
a) Applications are to be submitted on the prescribed form through the Municipal website.
b) Communications will only be through the contacts listed on the application form.
c) Municipal Assistance funds are to be set by Council during the Operating Budget process.
d) Applicants are eligible to apply for up to $2,000 per event.
e) Municipal Assistance funds are to be used within the year they are issued.
f) Approval of funding in one year does not guarantee funding in the next.
g) Funding is not promised to be available during the second intake of applications if
all is allocated during the first intake.
h? No delegations to Council will be permitted regarding Municipal Assistance applications.
i) Organizers must maintain the required commercial general liability insurance
and name the Municipality of Bayham as an additional insured on the policy.
Proof of insurance must be provided.
a) Deposits shall be required for the use of materials as directed by Council.
k) Organizers must adhere to additional policies such as the Municipal Alcohol Policy and the
Refreshment Vehicle By-law, where applicable.
C) In the event that the Operating Budget is not set with adequate time to consider
applications at the 211 meeting of February, the Clerk or designate is to determine the
meeting in which to consider applications.
m) Late applications will not be considered.
n) Council may deny requests in part or full should the proposed event, in Council's opinion,
be inappropriate, hateful, inciteful, not in keeping with the values of the Municipality, or for
any other reason.
o) Approvals may be revoked at any time for any reason as deemed necessary by the
Municipality.
Section 5 — Administration
This Policy shall be administered by the Clerk or designate.