HomeMy WebLinkAboutMarch 07, 2024 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, March 7, 2024
7:00 p.m.
8:00 p.m. Court of Revision Meeting — Peters Drain Branch D
8:15 p.m. Public Drainage Meeting — Eden Drain Branch C
The March 7, 2024 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
ABSENT:
_STAFF PRESENT:
CAO
PLANNING COORDINATOR / DEPUTY CLERK
MANAGER OF PUBLIC WORKS / DRAINAGE
SUPERINTENDENT
MANAGER OF CAPITAL PROJECTS WATER/
WASTEWATER
FIRE CHIEF
CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
ED KETCHABAW
RAINEY WEISLER
DANFROESE
SUSAN CHILCOTT
TIMOTHY EMERSON
THOMAS THAYER
MARGARET UNDERHILL
STEVE ADAMS
ED ROLOSON
HARRY BARANIK
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
CAO Thayer noted no additional items.
4. ANNOUNCEMENTS
Councillor Chilcott announced Luck of the Irish live music at Periscope Playhouse, the St.
Paddy's Day Dance at the SCC through the SHF (March 16); East Bingo on March 22nd at the
SCC, and the upcoming Vienna Lions Gun Show on March 23ra
Mayor Ketchabaw announced on March 17th there is a St. Paddy's Day breakfast in Vienna.
Council Minutes
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held February 15, 2024
B. Statutory Planning Meeting held February 15, 2024
C. Special Meeting of Council held February 27, 2024
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
March 7, 2024
THAT the minutes of the Regular Meeting of Council held February 15, 2024, the
minutes of the Statutory Planning Meeting held February 15, 2024, and the minutes of
the Special Meeting of Council held February 27, 2024 be approved as presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report FR-01/24 by Harry Baranik, Fire Chief/CEMC re Solar Eclipse — Monday, April 8,
2024
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report FR-01/24 re Solar Eclipse — Monday, April 8, 2024 be received for
1 nformation;
AND THAT Council directs staff to continue to engage the local businesses of the
Council Minutes
community regarding education of this event;
March 7, 2024
AND THAT Council concurs with the planned activation of the Emergency Operations
Centre for April 5 and April 8, 2024 to prepare and execute a proportional response for
the 2024 solar eclipse.
CARRIED
B. Report PS-03/24 by Steve Adams, Manager of Public WorkslDrainage Superintendent
re Capital Item PW-17 GPS Surveying Equipment
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report PS-03/24 re Capital Item PW-17 GPS Surveying Equipment be received for
information;
AND THAT Council approve the procurement of GPS Surveying Equipment from Horizon
Measurement Solutions Inc. in the total amount of $25,000.00+HST.
CARRIED
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Minor Variance A-03/24 Roy Schrijver Farms Ltd.
B. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-06/24 Unger
C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-07/24 Underhill
D. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-08/24
Lankhuijzen
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT items 12.1.1 A — D be received for information.
o
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-08/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-01/24 — Silverthorn, 58224 Heritage Line
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
Council Minutes
March 7, 2024
THAT Report DS-08/24 regarding the Silverthorn rezoning application ZBA-01/24 be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
February 15, 2024 associated with this application, there was one oral presentation by
the Applicants' Appointed Agent and no written submissions received regarding this
matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by
changing the zoning on a portion of the property located at 58224 Heritage Line
described as having 60 metres (196.9 feet) of frontage along Heritage Line and overall
lot area of 0.54 hectares from `Agricultural (Al) to Site -specific Farm Commercial (FC-1)'
to recognize an existing agricultural -related business/use for the importing and sale of
animal feed and fertilizers and permitting a Maximum Building Floor Area of 550.0 m2;
AND THAT Zoning By-law No. Z769-2024 be presented to Council for enactment.
CARRIED
B. Report DS-09/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-02/24 — Underhill, 54190 Vienna Line
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report DS-09/24 regarding the Underhill rezoning application ZBA-02/24 be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
February 15, 2024 associated with this application, there were no attendees, no oral
presentations and no written submissions received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by
changing the zoning on a property located in Concession 3 Lot 5, known municipally as
54190 Vienna Line, from Agricultural (Al) to Special Agricultural (A2) on the retained
lands, and from Agricultural (Al) Zone to a Site -specific Rural Residential (RR-49) Zone
on the severed lands as a condition of Consent E4-23 to permit the severance of a
surplus farm dwelling and in accordance with Municipality of Bayham's Official Plan
policies;
AND THAT Zoning By-law No. Z770-2024 be presented to Council for enactment.
CARRIED
Council Minutes
March 7, 2024
G. Report DS-10/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-03/24 - Wall, 6780 Richmond Road
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report DS-10/24 regarding the Wall rezoning application ZBA-03/24 be received
for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
February 15, 2024 associated with this application, there were no written submissions
and no oral presentation received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by
changing the zoning on a property located at 6780 Richmond Road in the hamlet of
Calton, from `Institutional (1)' to `Site -specific Hamlet Residential (HR-13)' to recognize
the existing Rear Yard Depth of 8.0 metres and to permit two (2) residential dwelling
units, one (1) being an Additional Residential Unit (ARU), within the existing
building/structure on the subject property;
AND THAT Zoning By-law No. Z771-2024 be presented to Council for enactment
IN-ANT1011114-31
D. Report DS-11/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-04/24 - Graham, 11693 Elliott Road
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report DS-11/24 regarding the Graham rezoning application ZBA-04/24 be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
February 15, 2024 associated with this application, there were no attendees, no oral
presentations and no written submissions received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by
changing the zoning on a property located in Lot 15 Concession 10, known municipally
as a 11693 Elliott Road, from Agricultural (Al) to Rural Residential (RR) on both the
severed and retained as a condition of Consent E33-23 to permit the creation of a new
lot;
Council Minutes
March 7, 2024
AND THAT Zoning By-law No. Z772-2024 be presented to Council for enactment.
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Report DS-12/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official
Plan Amendment No. 36 — Underhill Farms Ltd., 55032 Vienna Line
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Staff Report DS-12/24 regarding the Official Plan Amendment Application OPA-
01/24 submitted by Underhill Farms Ltd. be received for information;
AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
February 15, 2024 associated with this application, there were no presentations and no
oral or written public submissions and that all considerations were taken into account in
Council's decision passing this resolution;
AND THAT Council considers the proposed amendment to add a site -specific text
section to the Official Plan to be consistent with the Provincial Policy Statement 2020, and
in conformity to the Elgin County Official Plan, and the Municipality of Bayham Official
Plan;
AND THAT By-law No. 2024-011 being an adopting By-law for Official Plan Amendment
No. 36, for the purpose of adding a new site -specific sub -section to permit the severance
of a surplus farm dwelling from a farm parcel where more than one dwelling and
severance of a surplus farm dwelling had previously occurred on the subject lands as a
result of a farm consolidation that does not conform to Official Plan Section 2.1.7.1, be
presented for enactment;
AND THAT adopted Official Plan Amendment No. 36 be forwarded to the County of Elgin
for approval.
CARRIED
F Report DS-13/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Permit -
By -Rule Framework Proposal
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Report DS-13/24 regarding the MECP Permit -By -Rule Framework Proposal be
received for information.
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
Council Minutes March 7, 2024
A. Township of Perry re Amend Blue Box Regulation for Ineligible Sources
B. County of Renfrew re Affordability of Water and Wastewater Systems
C. Prince Edward County re Review of Ontario Works and Ontario Disability Support
Program Financial Assistance Rates
D. Municipality of Tweed re Energy Transition
E. Elgin Ontario Health Team re ConnectMyHealth
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT items 13.1.1 A — E be received for information.
CARRIED
Council recessed at 7:56 pm for Court of Revision, and resumed at 8:04 pm.
13.1.2 Requiring Action
13.2 Reports to Council
A. Report CAO-04/24 by Thomas Thayer, CAO re Housing Enabling Water Systems Fund
(HEWSF) Application — Eden Pumping Station Expansion
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report CAO-04/24 re Housing Enabling Water Systems Fund (HEWSF)
Application — Eden Pumping Station Expansion be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham supports an
application to the Housing Enabling Water Systems Fund (HEWSF) for an expansion of
the Eden Pumping Station.
CARRIED
B. Report CAO-05/24 by Thomas Thayer, CAO re Extension of Site Plan Agreement -
2434378 Ontario Ltd. (Innovative Quality Manufacturing Inc.) — 56568 and 56616 Talbot
Line, Bayham (Application No. SPA-04/22)
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report CAO-05/24 re Extension of Site Plan Agreement — 2434378 Ontario
Limited (Innovative Quality Manufacturing Inc.) — 56568 and 56616 Talbot Line, Bayham
Application No. SPA-04/22) be received for information.
CARRIED
Council Minutes
March 7, 2024
Council recessed at 8:15 pm for a Drainage Public Meeting, and resumed at 8:22 pm.
14. BY-LAWS
A. By-law No. 2024-010 Being a provisional by-law provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the Eden Drain Branch C
B. By-law No. 2024-011 Being a bylaw to adopt OPA No. 36
C. By-law No. Z769-2024 Being a by-law to amend By-law No. Z456-2003, as amended —
Silverthorn
D. By-law No. Z770-2024 Being a by-law to amend By-law No. Z456-2003, as amended —
Underhill
E. By-law No. Z771-2024 Being a by-law to amend By-law No. Z456-2003, as amended —
Wall
F. By-law No. Z772-2024 Being a by-law to amend By-law No. Z456-2003, as amended —
Graham
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT By-law No. 2024-010 be read a first and second time.
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT By-law Nos. 2024-011, Z769-2024, Z770-2024, Z771-2024, and Z772-2024 be
read a first, second and third time and finally passed
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Council do now rise to enter into an "In Camera" Session at 8:24 p.m. to
discuss
Council Minutes
March 7, 2024
A Confidential Item re Sale or disposition of land; a position, plan, procedure, criteria or
instruction to be applied to any negotiations on or to be carried on by or on behalf of the
Municipality or local board (Faye Street)
B. Confidential Item re Personal matters about an identifiable individual (Administration)
CARRIED
16.2 Out of Camera
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Council do now rise from the "In Camera" Session at 8:59 p.m. and report on
Confidential Item re Confidential Item re Sale or disposition of land; a position, plan,
procedure, criteria or instruction to be applied to any negotiations on or to be carried on
by or on behalf of the Municipality or local board (Faye Street) and Personal matters
about an identifiable individual (Administration).
CARRIED
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT re Confidential Item re Sale or disposition of land; a position, plan, procedure,
criteria or instruction to be applied to any negotiations on or to be carried on by or on
behalf of the Municipality or local board (Faye Street) be received for information;
AND THAT staff proceed as directed.
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Confidential Item re Personal matters about an identifiable individual
(Administration) be deferred to the March 21, 2024 meeting.
CARRIED
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2024-012 Being a by-law to confirm all actions of Council
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT Confirming By-law No. 2024-012 be read a first, second and third time and finally
passed.
Council Minutes March 7, 2024
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT the Council meeting be adjourned at 9:01 p.m.
G G M
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