HomeMy WebLinkAboutFebruary 15, 2024 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, February 15, 2024
7:00 p.m.
7:30 p.m. Statutory Planning Meeting — 5 Applications
The February 15, 2024 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
ABSENT:
STAFF PRESENT:
CAO
CLERK
PLANNING COORDINATOR / DEPUTY CLERK
TREASURER
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
ED KETCHABAW
RAINEY WEISLER
DAN FROESE *via Zoom
SUSAN CHILCOTT
TIMOTHY EMERSON
THOMAS THAYER
MEAGAN ELLIOTT
MARGARET UNDERHILL
LORNE JAMES
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
13.2 E Report TR-04/24 by Lorne James, Treasurer re 2023 Investment Report
13.2 F Report TR-09/24 by Lorne James, Treasurer re 2023 Development Charges
4. ANNOUNCEMENTS
CAO Thomas Thayer reminded residents that the Municipal Office will be closed on Monday,
February 19, 2024 in observation of Family Day.
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
Council Minutes February 15, 2024
A. Regular Meeting of Council held February 1, 2024
B. Public Drainage Meeting held February 1, 2024
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT the minutes of the Regular Meeting of Council held February 1, 2024 and the
minutes of the Public Drainage Meeting held February 1, 2024 be approved as
presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report PS-02/24 by Steve Adams, Manager of Public Works / Drainage Superintendent
re RFT 01-24 One (1) Half -Ton Four Wheel Drive Pickup Truck
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Report PS-02/24 re RFT 01-24 One (1) New Half -Ton Four Wheel Drive Pickup
Truck be received for information;
AND THAT Council approve the procurement of One (1) New Half -Ton Four Wheel
Drive Pickup Truck from Finch Chevrolet Cadillac Buick GMC in the total amount of
$49,914.50+HST.
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Council Minutes February 15, 2024
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Passing re MacAloney Zoning By-law Amendment — 11593 Plank Road
B. Notice of Decision re Walker Minor Variance — 41 Strachan Street
C. Notice of Public Meeting re Silverthorn Proposed Zoning By-law Amendment
D. Notice of Public Meeting re Wayne & Underhill Proposed Zoning By-law Amendment
E. Notice of Public Meeting re Wall Proposed Zoning By-law Amendment
F. Notice of Public Meeting re Graham Proposed Zoning By-law Amendment
G. Notice of Public Meeting re Underhill Farms Ltd. Proposed Official Plan Amendment
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT items 12.1.1 A — G be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Town of Petrolia re Return to Combined ROMA and OGRA Conferences
B. United Counties of Prescott and Russell re AMO Policy Update — Social and Economic
Prosperity Review
C. Township of Ryerson re Support Bill C-310
D. City of Brantford re Reliable and Accessible Public Rail Transit — CN Rail
E. Long Point Region Conservation Authority re 2024 Inventory of Programs and Services
F. Long Point Region Conservation Authority January 3, 2024 Meeting Minutes
G. Woodstock Ingersoll Tillsonburg & Area Association of Realtors re Housing Market
Update for January 2024
Moved by: Deputy Mayor Weisler
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Council Minutes February 15, 2024
Seconded by: Councillor Froese
THAT items 13.1.1 A — G be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham supports item
B: United Counties of Prescott and Russell re AMO Policy Update — Social and
Economic Prosperity Review.
CARRIED
13.1.2 Requiring Action
13.2 Reports to Council
A. Report TR-02/24 by Lorne James, Treasurer re 2025 Budget Schedule
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT Staff Report TR-02/24 re 2025 Budget Schedule be received for information;
AND THAT the proposed Budget Guidelines and meeting dates be approved as set out
in Report TR-02/24.
WC: M
B. Report TR-03/24 by Lorne James, Treasurer re 2023 Public Sector Salary Disclosure
Act (PSSDA)
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Report TR-03/24 re 2023 Public Sector Salary Disclosure Act (PSSDA) be
received for information.
CARRIED
C. Report TR-05/24 by Lorne James, Treasurer re 2023 Council Remuneration and
Expenses
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT Report TR-05/24 re 2023 Council Remuneration and Expenses be received for
information.
CARRIED
Council considered items 13.2 E & F prior to D
Council Minutes February 15, 2024
D. Report CL-01/24 by Meagan Elliott, Clerk re Proposed Procedural By-law Amendments
The Council Meeting recessed to hold a Public Planning Meeting at 7:30 pm
The Council Meeting resumed at 7:49 pm
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Report CL-01/24 re Proposed Procedural By-law Amendments be received for
information;
AND THAT staff be directed to report back to Council with further information with all
areas outlined within report CL-01/24.
CARRIED
E. Report TR-04/24 by Lorne James, Treasurer re 2023 Investment Report
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Report TR-04/24 re 2023 Investment Report be received for information.
W-ANTOWD
F. Report TR-09/24 by Lorne James, Treasurer re 2023 Development Charges
Quorum lost at 7:18 pm due to a technical difficulty
Quorum and technical difficulty restored at 7:19 pm
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT Report TR-09/24 re 2023 Development Charges be received for information.
14. BY-LAWS
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2024-007 Being a by-law to confirm all actions of Council
Moved by: Councillor Froese
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Council Minutes February 15, 2024
Seconded by: Deputy Mayor Weisler
THAT Confirming By-law No. 2024-007 be read a first, second and third time and finally
passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT the Council meeting be adjourned at 7:57 p.m.
CARRIED
CLERK
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