HomeMy WebLinkAboutFebruary 15, 2024 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, February 15, 2024 7:00 p.m. 7:30 p.m. Statutory Planning Meeting – 5 Applications The February 15, 2024 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS
5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held February 1, 2024 B. Public Drainage Meeting held February 1, 2024 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
Council Agenda February 15, 2024
2
A. Report PS-02/24 by Steve Adams, Manager of Public Works / Drainage Superintendent
re RFT 01-24 One (1) Half-Ton Four Wheel Drive Pickup Truck 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Passing re MacAloney Zoning By-law Amendment – 11593 Plank Road
B. Notice of Decision re Walker Minor Variance – 41 Strachan Street
C. Notice of Public Meeting re Silverthorn Proposed Zoning By-law Amendment
D. Notice of Public Meeting re Wayne & Underhill Proposed Zoning By-law Amendment E. Notice of Public Meeting re Wall Proposed Zoning By-law Amendment F. Notice of Public Meeting re Graham Proposed Zoning By-law Amendment
G. Notice of Public Meeting re Underhill Farms Ltd. Proposed Official Plan Amendment 12.1.2 Requiring Action
12.2 Reports to Council
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Town of Petrolia re Return to Combined ROMA and OGRA Conferences
B. United Counties of Prescott and Russell re AMO Policy Update – Social and Economic Prosperity Review
C. Township of Ryerson re Support Bill C-310
D. City of Brantford re Reliable and Accessible Public Rail Transit – CN Rail
E. Long Point Region Conservation Authority re 2024 Inventory of Programs and Services
F. Long Point Region Conservation Authority January 3, 2024 Meeting Minutes
G. Woodstock Ingersoll Tillsonburg & Area Association of Realtors re Housing Market Update for January 2024
13.1.2 Requiring Action
13.2 Reports to Council A. Report TR-02/24 by Lorne James, Treasurer re 2025 Budget Schedule
Council Agenda February 15, 2024
3
B. Report TR-03/24 by Lorne James, Treasurer re 2023 Public Sector Salary Disclosure
Act (PSSDA) C. Report TR-05/24 by Lorne James, Treasurer re 2023 Council Remuneration and
Expenses
D. Report CL-01/24 by Meagan Elliott, Clerk re Proposed Procedural By-law Amendments
14. BY-LAWS
15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2024-007 Being a by-law to confirm all actions of Council 18. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, February 1, 2024 7:00 p.m. The February 1, 2024 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW *via Zoom DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON
DAN FROESE *via Zoom ABSENT: SUSAN CHILCOTT
STAFF PRESENT: CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL MANAGER OF PUBLIC WORKS / DRAINAGE
SUPERINTENDENT STEVE ADAMS MANAGER OF CAPITAL PROJECTS WATER/ WASTEWATER ED ROLOSON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS No announcements.
5. PRESENTATIONS 6. DELEGATIONS
A. Mike Kerkvliet & Elle Crevits re Small Business Enterprise Centre Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese
Council Minutes February 1, 2024
2
THAT the delegation from Mike Kerkvliet & Elle Crevits re Small Business Enterprise
Centre be received for information. CARRIED
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held January 18, 2024 B. Statutory Planning Meeting held January 18, 2024 Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the minutes of the Regular Meeting of Council held January 18, 2024 and the
minutes of the Statutory Planning Meeting held January 18, 2024 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report PS-01/24 by Ed Roloson, Manager of Capital Projects – Water/Wastewater
Operations re 2023 Annual Drinking Water and Compliance Summary Reporting –
Bayham and Richmond Water Systems
Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson
THAT Report PS-01/24 re 2023 Annual Drinking Water and Compliance Summary Reporting – Bayham and Richmond Water Systems be received for information.
CARRIED
Council Minutes February 1, 2024
3
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Passing re Shaw & Shipway Zoning By-law Amendment B. Notice of Public Meeting re Walker Proposed Minor Variance
C. Notice of Public Meeting re Silverthorn Proposed Zoning By-law Amendment
D. Notice of Public Meeting re Wayne & Underhill Proposed Zoning By-law Amendment E. Notice of Public Meeting re Wall Proposed Zoning By-law Amendment F. Notice of Public Meeting re Graham Proposed Zoning By-law Amendment G. Notice of Public Meeting re Underhill Farms Ltd. Proposed Official Plan Amendment Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese THAT items 12.1.1 A – G be received for information. CARRIED 12.1.2 Requiring Action
12.2 Reports to Council
A. Report DR-02/24 by Steve Adams, Manager of Public Works/Drainage Superintendent
re 2023 4th Quarter Drainage Report
Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report DR-02/24 re 2023 4th Quarter Drainage Report be received for information. CARRIED
B. Report DS-05/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-13/23 – MacAloney, 11593 Plank Road
Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report DS-05/24 regarding the MacAloney rezoning application ZBA-13/23 be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
Council Minutes February 1, 2024
4
January 18, 2024 associated with this application, there were no written submissions and
no oral presentation received regarding this matter;
AND THAT all considerations were taken into account in Council’s decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by
changing the zoning on a property located at 11593 Plank Road in the hamlet of Eden,
from ‘Hamlet Commercial (HC)’ to ‘Hamlet Residential (HR)’;
AND THAT Zoning By-law No. Z768-2024 be presented to Council for enactment.
CARRIED
C. Report DS-06/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Revised
Subdivision Agreement – 1985763 Ontario Inc. Sandytown Subdivision
Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report DS-06/24 regarding the Subdivision Agreement 1985763 Ontario Inc. Draft Plan of Subdivision 34T-BY2101 be received; AND THAT Council authorize the execution of a Subdivision Agreement between the
Municipality and 1985763 Ontario Inc. to permit the completion of the Sandytown
Subdivision in two Phases with 39 lots at 8341 Sandytown Road in the village of
Straffordville;
AND THAT Council repeal By-law No. 2023-092;
AND THAT By-law No. 2024-005 be presented for enactment.
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Town of Plympton-Wyoming re Prohibition of Criminals from Municipal Council
B. Town of Plympton-Wyoming re Amendment to the Occupational Health and Safety Act to Clarify the Definition of “Employer”
C. Township of Georgian Bluffs re Provincial Cemetery Management Support Request
D. Township of Georgian Bluffs re AMO Social and Economic Prosperity Review
E. City of Sarnia re Carbon Tax
F. Tay Township re Support of Bill C-310
Council Minutes February 1, 2024
5
G. Township of Greater Madawaska re Support of Bill C-310
H. Prince Edward County re Life Span of Fire Apparatus
I. Municipality of Tweed re Licence Plate Renewals
J. Town of Orangeville re Social and Economic Prosperity Review
Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT items 13.1.1 A – J be received for information.
CARRIED 13.1.2 Requiring Action
13.2 Reports to Council A. Report CAO-02/24 by Thomas Thayer, CAO re Six-Month Report – Shared Services – Building and By-law Enforcement Services
The Council Meeting recessed for a Drainage Public Meeting at 8:03 p.m.
The Council Meeting resumed at 8:18 p.m. Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler THAT Report CAO-02/24 re Six-Month Report – Shared Services – Building and By-law
Enforcement Services be received for information.
CARRIED B. Report CAO-03/24 by Thomas Thayer, CAO re Port Burwell Lighthouse Status and Costing Update Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report CAO-03/24 re Port Burwell Lighthouse Status and Costing Update be
received for information; AND THAT Council direct continued discussion with the abutting landowner to extend
the existing License Agreement in support of the continued stabilization and rehabilitation of the Lighthouse.
CARRIED
Council Minutes February 1, 2024
6
14. BY-LAWS
A. By-law No. 2024-004 Being a by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Peters Drain Branch D
B. By-law No. 2024-005 Being a by-law to authorize the signing of a subdivision agreement between 1985763 Ontario Inc. and the Corporation of the Municipality of
Bayham to provide for the development of a plan of subdivision known as the Sandytown Road Subdivision, Village of Straffordville, Municipality of Bayham – 39 lots C. By-law No. Z768-2024 Being a by-law to amend By-law No. Z456-2003, as amended – MacAloney Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT By-law No. 2024-004 be read a first and second time.
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson THAT By-law Nos. 2024-005 and Z768-2024 be read a first, second and third time and
finally passed. CARRIED
15. UNFINISHED BUSINESS 16. OTHER BUSINESS
A. Draft Waterfront Advisory Committee Minutes – January 15, 2024 B. Draft Museum Advisory Committee Minutes – January 17, 2024 Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler
THAT the draft minutes from the Waterfront Advisory Committee Meeting held January 15, 2024 and the draft minutes from the Museum Advisory Committee Meeting held
January 17, 2024 be received for information. CARRIED
C. Museum Advisory Committee Recommendation to Council
Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson
Council Minutes February 1, 2024
7
THAT the recommendation from the Museum Advisory Committee from the January 17,
2024 Meeting be received for information; AND THAT report CAO-03/24 be referred to the MAC for comments. CARRIED 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-006 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Confirming By-law No. 2024-006 be read a first, second and third time and finally
passed. CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Emerson THAT the Council meeting be adjourned at 8:59 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM DRAINAGE PUBLIC MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, February 1, 2024 8:00 p.m. – Peters Drain Branch D
The February 1, 2024 Drainage Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW *via Zoom DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE *via Zoom
ABSENT: SUSAN CHILCOTT
STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT
PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL MANAGER OF PUBLIC WORKS / DRAINAGE SUPERINTENDENT STEVE ADAMS ENGINEER: JOHN SPRIET SIGNED IN ATTENDEES: JIM CRANE JOE MAGYAR 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 8:03 p.m. and asked those in attendance for the Drainage Public Meeting regarding the Peters Drain Branch D to sign-in on the sheet
provided. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared. 3. PURPOSE OF THE MEETING
A. Peters Drain Branch D Public Notice
Pursuant to Chapter D17, Section 41 of the Drainage Act the purpose of the public meeting is to consider Engineer’s Report #222225 which proposes construction of a new branch of the Peters Drain to be referred to as the Peters Drain Branch “D”, serving parts of Lots 6, Concession 9 in the Municipality of Bayham.
4. STAFF PRESENTATION
A. Report DR-03/24 by Steve Adams, Manager of Public Works/Drainage Superintendent re Peters Drain Branch D Consideration Report Steve Adams, Manager of Public Works/Drainage Superintendent provided an overview of the drain design and meeting process.
5. ENGINEERS REMARKS
No further comments. 6. PUBLIC PARTICIPATION Resident Jim Crane spoke in favour of the drain and noted appreciation of Council’s approach to the new development. Resident Joe Magyar has inquiries on the assessment schedule. S. Adams advised that he would discuss with him separately.
7. CORRESPONDENCE
No correspondence received.
8. DISPOSITION Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report DR-03/24 re Peter’s Drain Branch “D” Consideration Report be received for
information;
AND THAT, in accordance with Sections 44 to 46 of the Drainage Act, the Council of The
Corporation of the Municipality of Bayham hereby adopts Spriet Associates Report No. 222225,
dated December 6, 2023, referred to as the “Peters Drain Branch “D” report;
ANDTHAT Provisional By-law No. 2024-004 be given first and second reading;
AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the
time and place of the first sitting of the Court of Revision to the affected parties pursuant to
Section 46(2) of the Drainage Act;
AND THAT a date of March 7, 2024 at 8:00 p.m. be set for the first sitting of the Court of
Revision.
CARRIED
9. ADJOURNMENT Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT pursuant to the Drainage Act requirements, the Public Meeting is now complete at 8:12
p.m. CARRIED
MAYOR CLERK
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works|Drainage Superintendent
DATE: February 15, 2024
REPORT: PS-02/24 SUBJECT: RFT 01-24 ONE (1) NEW HALF-TON FOUR WHEEL DRIVE PICKUP TRUCK BACKGROUND On October 3, 2024, Council received the Draft 2024-2033 Capital Budget and passed the following motion: Moved by: Councillor Froese Seconded by: Councillor Chilcott
THAT Report TR-14/23 re 2024-2033 Capital Budget - Draft be received for information; AND THAT staff be directed to begin the procurement process for Capital Item No. FD-05; AND THAT staff be directed to report to Council further on Capital Item Nos. FD-06, PW-35,
and PW-29; AND THAT Council approve in principle the 2024-2033 Capital Budget with amending Capital Item No. W-03 to be $17,500 and Capital Item No. PR-03 to be moved to 2024 from 2026. The 2024 Capital Budget includes the following:
Capital Item No. PW-43 - $60,000 – Pickup Truck Replacement DISCUSSION In accordance with Capital Item No. PW-43, on January 16, 2024, the Municipality of Bayham issued RFT 01-24 for One (1) New Half-Ton Four Wheel Drive Pickup Truck. RFT 01-24 closed on February 7, 2024. The CAO and Manager of Public Works conducted the opening. The results for RFT 01-24 are as follows:
Bidder Total Vehicle Cost1
Eichenberg Chrysler $62,464.00
Jim Wilson Chev/Buick/GMC $51,000.00
Searles Motor Products $50,010.00
Watford Ford $53,388.00 Finch Chevrolet Cadillac Buick GMC $49,914.50
1 Does not include HST
The Lowest Compliant Bid is that of Finch Chevrolet Cadillac Buick GMC out of London at $49,914.50+HST. Staff are recommending approval of this Bid. PW-43 was added to the budget to replace the deteriorated 2018 GMC. This pickup was retired and surplused in fall of 2023 as the transmission failed with more than 400,000 km along with other driveline and frame corrosion issues. Staff are satisfied to see 2024 procurement costs came in $2,000 under the 2023 pickup procured by the Wastewater/Water department. The cost reduction is largely due to incentives offered to the municipalities from Chevrolet Canada. It is estimated another $5,000 will be utilized to outfit the truck with decals, GPS, and two-way radio that will be covered within the scope of Capital Item No. PW-43. RECOMMENDATION 1. THAT Report PS-02/24 re RFT 01-24 One (1) New Half-Ton Four Wheel Drive Pickup Truck be received for information; 2. AND THAT Council approve the procurement of One (1) New Half-Ton Four Wheel Drive Pickup Truck from Finch Chevrolet Cadillac Buick GMC in the total amount of $49,914.50+HST. Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works| Chief Administrative Officer Drainage Superintendent
ZBA-13/23
PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z768-2024 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: MACALONEY, 11593 PLANK ROAD, EDEN TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-
Law No. Z768-2024 on the 1st day of February 2024 under Section 34 of THE PLANNING ACT.
AND TAKE NOTICE that any person or agency may appeal to the Ontario Land Tribunal in
respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the
22nd day of February 2024 a notice of appeal setting out the objection to the By-law and the
reasons in support of the objection.
THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Hamlet Commercial (HC)’ zone to ‘Hamlet Residential (HR)’ to permit and recognize the existing stand-
alone residential dwelling not supported by a commercial use. The subject property is known as 11593 Plank Road, west side and north of Eden Line, in the Hamlet of Eden.
THE EFFECT of this By-law will be to permit and recognize the continued use of the existing
stand-alone residential dwelling not supported by a commercial use.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the
Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or
group. However, a notice of appeal may be filed in the name of an individual who is a member of
the association or the group on its behalf.
NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal
unless, before the by-law was passed, the person or public body made oral submissions at a
public meeting or written submissions to the council or, in the opinion of the Ontario Land
Tribunal, there are reasonable grounds to add the person or public body as a party.
The complete By-law is available for inspection by contacting the municipal office.
DATED AT THE MUNICIPALITY OF BAYHAM THIS 2ND DAY OF FEBRUARY 2024.
NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality.
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca
W: www.bayham.on.ca
ZBA-01/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: DONALD, MARGORIE, RUBEN, AND EMERY
SILVERTHORN LOCATION: 58224 HERITAGE LINE
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning
By-law Amendment (ZBA-01/24).
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, February 15th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169
Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the PLANNING ACT. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel
THE PURPOSE of this By-law Amendment is to rezone a portion of the subject property, fronting Heritage Line, from ‘Agricultural (A1)’ Zone to a ‘Site-Specific Farm Commercial (FC-xx)’ Zone to permit an agricultural-related business/use for the importing and sale of animal feed and fertilizers. The subject lands
are known as 58224 Heritage Line, north side and west of Elgin County Road 55.
THE EFFECT of this By-law will be to permit an agricultural-related business/use for the importing and sale of animal feed and fertilizers on the subject property in addition to the existing agricultural operations.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments are to be submitted on or before 12:00 Noon on Wednesday, February 7, 2024 to munderhill@bayham.on.ca or at the municipal office to be included in the public meeting agenda.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office.
Dated at the Municipality of Bayham this 26th day of January 2024.
Margaret Underhill
Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
ZBA-02/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: RANDY WAYNE AND LINDA DIANE UNDERHILL
LOCATION: 54190 VIENNA LINE
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-02/24).
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, February 15th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the PLANNING ACT. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel
THE PURPOSE of this By-law Amendment is to rezone two portions of the subject lands as a result of a
surplus farm dwelling severance, in Zoning By-law Z456-2003. The proposed severed lot is to be rezoned from ‘Agricultural (A1)’ Zone to a ‘Site-Specific Rural Residential (RR-xx)’ Zone to recognize the existing minimum Front Yard Depth of 10.5 metres. The proposed retained lot is to be rezoned from ‘A1’ to ‘Special
Agricultural (A2)’ Zone to prohibit new dwellings. The subject lands are known as 54190 Vienna Line, north side and west of Woodworth Road.
THE EFFECT of this By-law will be to recognize the residential nature of the newly created residential lot and
to prohibit new dwellings on the retained farm parcel in accordance with the Official Plan, as part of the clearing of Consent Conditions for Elgin Land Division Committee file number E4-23.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments are to be submitted before 12:00 Noon on Wednesday, February 7, 2024 to munderhill@bayham.on.ca or at the municipal office to be included in the zoning public meeting agenda.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written
submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office.
Dated at the Municipality of Bayham this 26th day of January 2024.
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
ZBA-03/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: SARA WALL
LOCATION: 6780 RICHMOND ROAD, CALTON
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-03/24).
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, February 15th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the PLANNING ACT. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel
THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Institutional (I)’
Zone to ‘Hamlet Residential (HR)’ Zone to permit and develop two (2) residential dwelling units, one (1) being an Additional Residential Unit, within the existing building/structure on the subject property. The subject lands are known as 6780 Richmond Road, east side and north of Calton
Line.
THE EFFECT of this By-law will be to permit the development of two (2) residential dwelling units, one (1) being an Additional Residential Unit, within the existing building/structure on the subject
property.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments are to be submitted before 12:00 Noon on Wednesday, February 7, 2024 to munderhill@bayham.on.ca or at the municipal office to be included in the zoning public meeting agenda.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written
request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office.
Dated at the Municipality of Bayham this 26th day of January 2024.
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
Hamlet of Calton
ZBA-04/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: YORKE GRAHAM
LOCATION: 11693 ELLIOT ROAD
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-04/24).
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, February 15th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the PLANNING ACT. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel
THE PURPOSE of this By-law Amendment is to rezone the subject property as a result of a
severance for the creation of new residential lot, in Zoning By-law Z456-2003. Both the proposed retained and severed lot are to be rezoned from ‘Agricultural (A1)’ Zone to ‘Rural Residential (RR)’ Zone. The subject lands are known as 11693 Elliott Road, west side and north of Talbot Line.
THE EFFECT of this By-law will be to recognize the residential nature of the retained lot and the newly created severed lot for a future dwelling, as part of the clearing of Consent Conditions for Elgin Land Division Committee file number E33-23.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments are to be submitted before 12:00 Noon on Wednesday, February 7, 2024 to munderhill@bayham.on.ca or at the municipal office to be included in the zoning public meeting agenda.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office.
Dated at the Municipality of Bayham this 26th day of January 2024.
Margaret Underhill
Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
Specific Policy Area No. 1 Elliott Road
OPA-01/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED OFFICIAL PLAN AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: UNDERHILL FARMS LTD.
LOCATION: 55032 VIENNA LINE
TAKE NOTICE that the Municipality of Bayham has received a complete application for an Official Plan Amendment (OPA-01/24), the County of Elgin is the Approval Authority for Official Plan Amendments.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, February 15th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville to consider a proposed Official Plan Amendment under Section 17 of the PLANNING ACT. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of the Official Plan Amendment is to add a new site-specific sub-section to permit the severance of an existing dwelling made surplus through farm consolidation that does not conform to Section 2.1.7.1. The subject lands are located at 55032 Vienna Line, north side, and west of Brown Road. THE EFFECT of this Official Plan Amendment will be to permit the severance of a surplus farm dwelling from a farm parcel where more than one dwelling and severance of a surplus farm dwelling had previously
occurred on the subject lands as a result of a farm consolidation. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments are to be submitted before 12:00 Noon on Wednesday, February 7, 2024 to munderhill@bayham.on.ca or at the municipal office to be included in the official plan public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written
submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-laws are passed, the person or public body may
not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed Official Plan Amendment, you must make a
written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendments may be obtained by contacting the
Municipal Office. Dated at the Municipality of Bayham this 26th day of January 2024.
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
Phone: (519)882-2350 Fax: (519)882-3373 Theatre: (800)717-7694
411 Greenfield Street, Petrolia, ON, N0N 1R0
www.town.petrolia.on.ca
February 8, 2024
Rural Ontario Municipal Association
Attn: Board of Directors
Via email roma@roma.on.ca
Ontario Good Roads Association
Attn: Board of Directors
Via email info@goodroads.ca
Via email
RE: return to combined ROMA and OGRA conferences Dear ROMA & OGRA Board of Directors,
During the February 5, 2024 regular meeting of council, council in response to a notice of motion from
Deputy Mayor Joel Field the following resolution passed: MOVED: Bill Clark SECONDED: Chad Hyatt
WHEREAS as a past attendee of combined conferences, it makes great sense for the OGRA & ROMA
conferences to be returned to a combined conference effort, not only financially for the municipality but
also for availability for participation of members of Council and staff; and
WHEREAS these conferences afford a vital opportunity for delegations with members of our provincial
parliament, returning to a combined conference provides a better respect to their availability and
participation; and
WHEREAS during the 2019 OGRA conference AGM a resolution was passed regarding the re-
establishment of an annual combined conference for both OGRA & ROMA; and
WHEREAS it is understandable that little movement has happened since the resolution at the 2019
OGRA conference AGM was passed, due to delays of the COVID-19 pandemic; and
WHEREAS not all persons who wish to attend can do so in person, that a hybrid participation option be
considered for the sessions;
NOW THEREFORE BE IT RESOLVED that the Council of the Town of Petrolia call upon both the ROMA &
OGRA boards to re-establish a combined OGRA & ROMA annual conference.
FURTHERMORE that this resolution be forwarded to Premier Doug Ford, Minister Paul Calandra, MPP
Bob Bailey and be circulated to Municipalities of Ontario; as amended
Carried
Phone: (519)882-2350 Fax: (519)882-3373 Theatre: (800)717-7694
411 Greenfield Street, Petrolia, ON, N0N 1R0
www.town.petrolia.on.ca
Kind regards,
Original Signed
Mandi Pearson
Clerk/Operations Clerk
cc:
Premier Doug Ford premier@ontario.ca
Hon. Paul Calandra Paul.Calandra@pc.ola.org
MPP Bob Bailey, Sarnia-Lambton bob.bailey@pc.ola.org
Ontario Municipalities
Resolution
Regular Council Meeting
Agenda Number:6.7
Resolution Number:2024-009
Title:Association of Municipalities of Ontario (AMO) Policy Update - Social and
Economic Prosperity Review
Date:Wednesday, January 24, 2024
Moved by Mario Zanth
Seconded by Geneviève Lajoie
Whereas current provincial-municipal fiscal arrangements are undermining Ontario’s economic
prosperity and quality of life;
And whereas nearly a third of municipal spending in Ontario is for services in areas of provincial
responsibility, and expenditures are outpacing provincial contributions by nearly $4 billion a year;
And whereas municipal revenues, such as property taxes, do not grow with the economy or inflation;
And whereas unprecedented population and housing growth will require significant investments in
municipal infrastructure;
And whereas municipalities are being asked to take on complex health and social challenges, like
homelessness, supporting asylum seekers, and addressing the mental health and addictions crises;
And whereas inflation, rising interest rates, and provincial policy decisions are sharply constraining
municipal fiscal capacity;
And whereas property taxpayers, including people on fixed incomes and small businesses, cannot
afford to subsidize income re-distribution programs for those most in need;
And whereas the province can, and should, invest more in the prosperity of communities;
And whereas municipalities and the provincial government have a strong history of collaboration.
Be it resolved that the Province of Ontario commit to undertaking with the Association of Municipalities
of Ontario a comprehensive social and economic prosperity review to promote the stability and
sustainability of municipal finances across Ontario.
Be it further resolved that a copy of this Resolution be circulated to all the municipalities in Ontario.
Carried as amended
Mélissa Cadieux, Clerk
CITY CLERK’S OFFICE City Hall, 58 Dalhousie Street, Brantford, ON N3T 2J2 P.O Box 818, Brantford, ON N3T 5R7
Phone: (519) 759-4150 Fax: (519) 759-7840 www.brantford.ca
February 2, 2024
Larry Brock, MP Brant
108 St. George Street, Suite #3 Brantford, ON N3R 1V6 Sent via email: larry.brock@parl.gc.ca
Will Bouma, MPP 96 Nelson Street Suite 101 Brantford, ON N3T 2X1
Sent via email: will.bouma@pc.ola.org To whom it may concern:
Please be advised that Brantford City Council at its meeting held January 30, 2024 adopted the following:
12.1.10 Reliable and Accessible Public Rail Transit - CN Rail
WHEREAS Canadians deserve access to reliable and efficient passenger rail service;
and WHEREAS in 2021 the Canadian Minister of Transportation announced that the federal government would be pursuing opportunities to enhance passenger rail
services in southwestern Ontario; and
WHEREAS passengers continue to experience long delays and disruptions to service, related to interruptions caused by CN Rail’s freight systems and refusal to give priority to passenger rail service; and
WHEREAS Metrolinx and VIA, in extending or improving commuter train service from Aldershot through to Brantford, Woodstock, Ingersoll and London, is reliant on access to CN rail lines; and
WHEREAS CN Rail views increased passenger rail service on its lines as being
incompatible with its primary business of moving freight and is unlikely to cooperate in extending commuter rail service on its lines in southwestern Ontario without direction from the federal government; and
WHEREAS CN Rail has shown a disregard for Municipal property maintenance
standards in respect to the maintenance of their rail lines and blocks municipalities attempts to enforce municipal property standards upon their rail lines; and
2
CITY CLERK’S OFFICE City Hall, 58 Dalhousie Street, Brantford, ON N3T 2J2 P.O Box 818, Brantford, ON N3T 5R7
Phone: (519) 759-4150 Fax: (519) 759-7840 www.brantford.ca
WHEREAS CN Rail’s consistent failure to provide a timely response to development applications adjacent to rail right of ways imposes inordinate delays and expense for builders and municipalities, further jeopardizing the ability of municipalities to address
the housing crisis; and WHEREAS there is a complete lack of federal regulations providing VIA and Metrolinx with any degree of priority or guaranteed access to rail rights of way or directing CN Rail to work cooperatively with municipalities;
AND WHEREAS The City of Brantford CALLS UPON the Federal Government to assist other levels of government as they take steps address the need for reliable and accessible public rail transit, timely processing of housing developments and the
prompt and equitable enforcement of municipal property standards;
NOW THEREFORE THE COUNCIL OF THE CITY OF BRANTFORD requests that the Federal Government enact the necessary legislative and regulatory provisions:
i. providing VIA and Metrolinx with priority right of way over freight rail lines, and
further; ii. directing CN Rail to work positively and cooperatively with municipal and provincial governments in the processing of land development applications, and the prompt and timely enforcement of municipal property standards;
AND THAT a copy of this resolution be forwarded to all Ontario Municipalities; and to the Member of Provincial Parliament Will Bouma, Member of Parliament Larry Brock, Federal Minister of Transport Pablo Rodriguez, Provincial Minister of Transportation Prabmeet Singh Sarkaria, President and CEO at Metrolinx, President and Chief
Executive Officer of VIA Rail Canada Inc and President and Chief Executive Officer of
CN.
I trust this information is of assistance.
Yours truly,
Chris Gauthier City Clerk, cgauthier@brantford.ca
cc Ontario Municipalities Federal Minister of Transport, Pablo Rodriguez
Provincial Minister of Transportation, Prabmeet Singh Sarkaria President & CEO, Metrolinx
3
CITY CLERK’S OFFICE City Hall, 58 Dalhousie Street, Brantford, ON N3T 2J2 P.O Box 818, Brantford, ON N3T 5R7
Phone: (519) 759-4150 Fax: (519) 759-7840 www.brantford.ca
President & CEO, VIA Rail Canada Inc President & CEO, CN
January 31, 2024 Via Email only
Thomas Thayer, CAO
tthayer@bayham.on.ca
Re: LPRCA 2024 Inventory of Programs and Services under Ontario Regulation 687/21
As a requirement under Ontario Regulation 687/21, the Long Point Region Conservation Authority
(LPRCA) has developed an Inventory of Programs and Services based on the three categories
identified in the Regulation. The categories include: (1) Mandatory, (2) Municipally requested, and (3)
Other (Authority determines are advisable).
Background
On October 4, 2021, the Ministry of Environment, Conservation and Parks (MECP) released three
Phase 1 regulations to implement amendments to the Conservation Authorities Act made in
2019/2020. The following two regulations are relevant for completing the programs and services
inventory.
Ontario Regulation 686/21: Mandatory Programs and Services
https://www.ontario.ca/laws/regulation/r21686
This regulation prescribes the mandatory programs and services conservation authorities are
required to provide: risk of natural hazards, conservation and management of Conservation
Authority-owned lands, elements of source water protection, core watershed-based resource
management strategies, and provincial water quality and quantity monitoring.
Ontario Regulation 687/21: Transition Plans and Agreements for Programs and Services
under Section 21.1.2 of the Act
https://www.ontario.ca/laws/regulation/r21687
This regulation provides details for the required Programs and Services Inventory and how
additional programs and services that a conservation authority provides to local communities
(beyond the mandatory programs and services that the Authority is required to provide) can
continue.
Under Ontario Regulation 687/21, LPRCA is completing the final requirement under the transition plan
by circulating to participating municipalities and the Ministry a final version of the programs and
services inventory by January 31, 2024. There is also the requirement to confirm that LPRCA has
entered into all necessary cost apportioning agreements. For the 2024 Budget, there are no cost
apportioning agreements required for LPRCA.
Programs and Services Categories
LPRCA’s programs and services are to be classified in the following three categories as per the CA
Act S 21.1, 21.1.1 and 21.1.2.
Category 1: Mandatory programs and services as identified in Ontario Regulation 686/21.
Conservation Authorities are required to deliver these programs and services and they will be
funded by municipal levy or a combination with user fees.
Category 2: Municipal programs and services that are provided at the request of the
municipality. These programs and services that are carried out by the Conservation Authority
on behalf of a municipality can be funded through government and other agency grants and/or
municipal funding under a memorandum of understanding (MOU) or agreement with the
municipality.
Category 3: Other programs and services that an Authority (Board) determines are advisable.
These programs can be funded through self-generated revenue, user fees, government and
other agency grants, donations, etc. Any use of municipal funding will require a cost-
apportioning agreement.
LPRCA Programs and Services Inventory List (Chart A)
The LPRCA Programs and Services Inventory and information required under Ontario Regulation
687/21 Section 6 is attached.
The attached inventory list is an overview of the programs and services that LPRCA currently offers.
The departments and costs reflect the LPRCA 2024 draft budget. The Chart A list has the category 1,
2 or 3 disclosed for the programs and services in each department. The funding source is listed along
with the percentage contribution of funding for each department. Revenue source categories include:
municipal levy, provincial, federal and self-generated revenue specific to the program (i.e. user fees),
resource revenue, external funding sources, interest, land and property rentals/leases, current surplus
allocation and reserves.
Each program and service has been categorized based on the criteria identified under the
Conservation Authorities Act and Ontario Regulation 686/21. As required by Ontario Regulation
687/21, the list explains why a program falls into category 1 by referencing applicable sections under
Ontario Regulation 686/21 “Mandatory Programs and Services”. Programs are shown with two
categories when only a portion of the current program activities are defined in the regulation as
Category 1.
New Mandatory Initiatives Due December 31, 2024
The mandated programs and services in Ontario Regulation 686/21 include the following six initiatives
that LPRCA must complete by December 31, 2024:
Operational Plan - Natural Hazards Infrastructure
Asset Management Plan - Natural Hazards Infrastructure
Ice Management Plan
Watershed-based Resource Management Strategy
Conservation Areas Strategy
Land Inventory
The development of these mandatory plans and strategies are being completed by staff in 2024. An
ongoing evaluation of the progress will determine if additional resources will be required.
Summary of Category 2 Programs and Services (Chart B)
As required under Ontario Regulation 687/21 Section 6(5), the current Category 2 programs and
services (provided at the request of a municipality) are summarized in Chart B. LPRCA does not
currently have any agreements.
Summary of Category 3 Programs and Services (Chart C)
As required under Ontario Regulation 687/21 Section 6(6), the current Category 3 programs and
services (advised by the Authority) are summarized in Chart C indicating whether the program relies,
in whole or in part, on municipal levy.
All of LPRCA’s Category 3 programs and services are funded from internal and/or external sources as
noted in the attached inventory, and are not currently reliant on municipal levy. The LPRCA Board
supported the 2024 draft budget which has the Category 3 programs and services that relied, in whole
or in part, on municipal levy to be supported by current year surplus. This eliminated the need for
cost-apportionment agreements with member municipalities for 2024.
The requirements for LPRCA under Ontario Regulation 687/21 have been met and we look forward to
working with you through 2024 as we complete the requirements under Ontario Regulation 686/21.
Sincerely,
Judy Maxwell,
General Manager
CC. Meagan Elliott, Deputy Clerk, melliott@bayham.on.ca
1. Mandatory programs and services (where municipal levy could be used without an agreement)
2. Municipal programs and services. Programs and services at the request of a municipality (with municipal funding through an MOU/agreement)
3. Other programs and services. Programs and services an authority determines are advisable
(use of municipal levy requires a cost-apportionment MOU/agreement with participating municipalities or, if no levy is required, no agreement is needed).
Chart A – LPRCA Programs and Services Inventory Listing
Program/Service Description Category Category
Rationale
2024 Draft
Budget
Current funding
mechanisms and
% contribution
(2024 budget)
Comment
LPRCA 2024 Current Programs and Services
CA Program and Services Categories, as follows:
Operating Costs
Natural Hazard Management Program
Watershed Planning and Technical Studies
Program administration and enforcement:
General inquiry. Compliance monitoring, enforcement.
Policies, standards development and maintenance.
Public information and outreach, consultation.
Review under other legislation (Environmental Assessment,
Drainage, Aggregate Resources), with comments principally
related to natural hazards, wetlands, watercourses and Sec
28 permit
requirements.
CA Act 21.1
O.Reg. 686/21
Sec 6, 8
$149,310 User fees – 17%
Municipal levy – 83%
Section 28.1 Permit
Administration
Reviewing, processing permit applications & technical
reports, site inspections, communications with
applicants, agents, consultants. Requests by solicitors.
1
CA Act 21.1
O.Reg. 686/21
Sec 8
$145,094 User fees – 100%
Provincial Section 39 FundingMunicipal Plan Input
Input to municipal land-use planning documents (OP,
Comprehensive ZB, Secondary plans) related to natural
hazards, on behalf of MNRF (delegated to CAs in 1983)
1
CA Act 21.1
O.Reg. 686/21
Sec 7
$30,776 MNRF S39 TP - 29%
Municipal levy - 71%
1
Program/Service Description Category Category
Rationale
2024 Draft
Budget
Current funding
mechanisms and
% contribution
(2024 budget)
Comment
Municipal Plan Review
Technical information and advice to municipalities on
municipal land use planning applications (OP and ZB
Amendments, Subdivisions, Consents, Minor Variances).
Pre-consultation.
1
CA Act 21.1
O.Reg. 686/21
Sec 7
$85,214 User fees – 100%
Service has been provided to all member municipalities
for 25+ years. MOUs with Haldimand and Norfolk since
2016.
Plan review services currently provided are Category 1
services.
Potential Category 2 Service
As requested by a municipality as part of its land use
planning process.
Technical Studies and
Information Management
Maintenance of base mapping, flood and erosion hazard
mapping, hazard line mapping, regulated area mapping.
Data collection and storage systems and GIS. Data
collection and design studies to mitigate
natural hazards including flooding, erosion and drought.
1
CA Act 21.1
O.Reg. 686/21
Sec 7
$28,751 Municipal levy –
100%
Project costs vary from year to year based on funding we
are successful in obtaining, such as NDMP / FHIMP
Hazard Mapping.
Subwatershed Plans
Partner developed plans containing policies and
implementation actions to protect, enhance and
improve the health of the area, particularly related to land
use change
2 CA Act 21.1
None
currently
Watershed Flood Control Services
Flood Forecasting and Warning
Daily data collection and monitoring of weather and water
level forecasts and watershed conditions. Flood event
forecasting. Flood warning and communications.
Maintenance of equipment.
1
CA Act 21.1
O.Reg. 686/21
Sec 2
$182,943 MNRF S39 TP-8%
Municipal levy - 92%Provincial S39 transfer payment
Water Control Infrastructure
Operation and Management
(Backus, Brooks, Deer Creek,
Hay Creek, Lehman, Norwich,
Sutton, Teeterville, Vittoria)
Dam operations, regular inspections, maintenance activities,
activities related to operator health and safety.
1
CA Act 21.1
O.Reg. 686/21
Sec 5.1
$137,136 MNRF S39 TP– 9%
Municipal levy – 91%Provincial S39 transfer payment
New: Develop operational plan for natural hazards
infrastructure.
New: Develop asset management plan for natural hazards
infrastructure.
CA Act 21.1
O.Reg. 686/21
Sec 5.2
TBD To be completed by December 31, 2024.
Ice Management Services New: Develop an ice management plan.1
CA Act 21.1
O.Reg. 686/21
Sec 4
TBD
An ice management plan is to be completed by December
31, 2024
2
Program/Service Description Category Category
Rationale
2024 Draft
Budget
Current funding
mechanisms and
% contribution
(2024 budget)
Comment
Watershed Low Water Response Services
Low Water Response
Conditions monitoring/analysis. Technical & administrative
support to the Water Response Team representing major
water users and decision makers,
who recommend drought response actions.
1
CA Act 21.1
O.Reg. 686/21
Sec 3
$5,544 Municipal levy –
100%
Source Water Protection
Source Water Protection (source
protection authority role as set
out in the Clean Water Act.)
Lake Erie Region tech support, SPC support, SPA reports
and meetings, activities required by the Clean Water Act
and regulations.
1 O.Reg. 686/21
Sec 13 $13,731 MECP TP - by Grand
River CA – 100%
Grand River Conservation Authority is the lead for Source
Water in the watershed.
Watershed-based Resource Management Strategy
Watershed Resource
Management Strategy (WRMS)
New: The WRMS describes the current watershed
conditions based on current knowledge and monitoring data,
sets objectives, describes issues and identifies initiatives to
reduce the impact of natural hazards, conserve natural
resources and improve the health of the watershed.
Provides a watershed-based context for LPRCA’s natural
hazards and natural resource conservation
programs and collaborative activities in its watershed
1
CA Act 21.1
O.Reg. 686/21
Sec 12.1
TBD
Last completed in 1983.
To be completed by December 31, 2024.
Healthy Watershed Services
Conservation Services
Private Land Stewardship
Services
Apply for and manage external funding, promote private land
stewardship, provide advice and technical support to
property owners for soil erosion control, water quality
improvements and wetland and habitat restoration projects.
Disbursements to landowners and contractors are externally
funded.
Administration and delivery of Rural Water Quality and
Clean Water programs in Brant, Elgin, Haldimand and
Oxford Counties as an advisory partner.
3 CA Act
21.1.2 $62,723
External sources-
ALUS – 80%
Current year surplus
– 20%
The conservation services (private land stewardship)
program is a Category 3 activity.
Available external funding varies from year to year.
The program has been offered since 1948.
3
Program/Service Description Category Category
Rationale
2024 Draft
Budget
Current funding
mechanisms and
% contribution
(2024 budget)
Comment
Private forest land management
services
Private land tree planting and survival monitoring. 1.85
million trees planted since 2002.3 CA Act 21.1.2 $176,291
External sources-
OPG-28%, Forest
Ontario 52%,
Reserves-6%, User
Fees-14%
Tree planting is a category 3 and funding varies each
year.
Fee for service at municipal request. The service has
been provided since 2003.
Surface and Groundwater Quality Services
Provincial Water Quality
Monitoring Network (PWQMN)
and Provincial Groundwater
Monitoring Network (PGMN)
PWQMN - MECP program for stream water quality
monitoring. LPRCA takes water samples; MECP does lab
analysis and data management.
PGMN - MECP program for groundwater level and quality
monitoring. CA maintains equipment, data transfer to MECP,
water sampling; MECP provides equipment, lab analysis,
data management.
1
CA Act 21.1
O.Reg. 686/21
Sec 12.1
$61,970 Municipal levy –
100%
Trees for Roads A road-side tree planting program by municipal request
(mostly used by Bayham and SW Oxford)2 CA Act 21.1.1 $12,136
Municipal Contract –
100%
The PWQMN program has been running for 50+ years
and the PGMN program for 20+ years. The program is
conducted for the Province and the data is also used
internally for water quality and stream health assessment.
Input to the Watershed Report Card.
Stream Water Quality Sampling
Assist municipalities with their water quality monitoring
needs by taking field water samples and delivering them to
the laboratory facility.
2 CA Act 21.1.1
None
currently
Potential Category 2 Service. Service provided to Norfolk
County under MOA 2011-2020
As requested by a municipality as part of its monitoring
needs, e.g. for wastewater discharge compliance.
Drain classification (Norfolk
partnership)
Field activities to update municipal drain classifications.
Informs drain maintenance decisions and approvals.2 CA Act 21.1.1
None
currently
DFO via Norfolk
County Drains -
MOU – 100%
Activity based on funding secured by Norfolk County
Drainage Dept. Service provided at least since 2017.
Stream health monitoring
Stream health monitoring and reporting beyond the activities
for the PWQMN and PGMN programs, including water
temperature monitoring above and below reservoirs, in cold
water streams, since 2002 (21 years); benthic invertebrate
sampling & analysis since 2003 (19 years); analysis and
reporting on water quality conditions based on PWQMN and
PGMN data; Watershed Report Card. Provides additional
water
quality and stream health information. Input to LPRCA dam
operations, low water response, permitting.
3 CA Act 21.1.2 $19,265
Current year surplus-
100%
4
Program/Service Description Category Category
Rationale
2024 Draft
Budget
Current funding
mechanisms and
% contribution
(2024 budget)
Comment
Federal Department of Fisheries and Oceans (DFO).
Service has been provided under MOA since 2009.
Conservation Authority-Owned Lands
Conservation Area Strategy
New: Over-arching strategy for CA-owned lands including
guiding principles, objectives, land securement/acquisition
and disposition, recommended
management principles for different land use categories,
with public consultation.
1
CA Act 21.1
O.Reg. 686/21
Sec 9, 10
TBD
Lamprey barrier inspections
Lamprey barriers stop invasive sea lamprey from moving
from Lake Erie into the creeks. DFO pays LPRCA annually
to inspect their condition.
3 CA Act 21.1.2 $3,994
DFO contract –
100%
Conservation Authority Lands
Conservation lands management
and maintenance including
safety, security and enforcement
Boundary identification/maintenance, gate and sign
maintenance, trail maintenance, hazard tree removal,
garbage pickup, monitoring and enforcement.
Assessment to identify maintenance and repair needs.
Natural heritage work and invasive species control on
LPRCA land. Property taxes, drainage assessment, fish
stocking.
1
CA Act 21.1
O.Reg. 686/21
Sec 9
$410,523
Property Leases –
17%
Municipal levy– 81%.
Reserves - 2%
To be completed by December 31, 2024.
The cost of developing the strategy is being investigated.
Land Inventory
New: Development and maintenance of an inventory
containing information for every parcel of CA-owned land
including location, available information, acquisition details,
land use categories.
1
CA Act 21.1
O.Reg. 686/21
Sec 11
TBD To be completed by December 31, 2024.
Maintain facilities, trails or other
amenities for public access and
passive
recreational activities
Parkette maintenance, trails maintenance, grass cutting,
garbage collection.1
CA Act 21.1
O.Reg. 686/21
Sec 9
$93,287 User fees - 9%
Municipal levy – 91%
Lee Brown Waterfowl
Management Area Area management, operation and maintenance 3 CA Act 21.1.2 $166,500
User fees - 65%,
Land rental – 35%
5
Program/Service Description Category Category
Rationale
2024 Draft
Budget
Current funding
mechanisms and
% contribution
(2024 budget)
Comment
Backus Heritage and Education Services
Backus Education Centre Office Office facility, security, utilities, maintenance 1 CA Act 20 $49,546
Endowment
Interest– 89%
Municipal levy -11%
Backus Conservation
Educational and
Interactive Program Services
Education program services and outdoor education program 3 CA Act 21.1.2 $84,423
Contracts – 30%
User fees – 4%
Endowment Interest -
66%
Conservation Parks Management Services
Conservation Parks (Backus,
Deer Creek,
Haldimand, Norfolk, Waterford
North)
Management and operations including business planning,
promotion, park operations, safety, security
and enforcement, drinking water and sewage operations,
maintenance and repair.
3 CA Act 21.1.2 $1,667,787
User fees – 99%
Federal – 1%
Backhouse Heritage Village and
Historical Services
Heritage Village and Mill program services, operation and
maintenance and heritage education program 3 CA Act 21.1.2 $173,788
Federal – 3%,
Rentals – 3%,
Interest 1%,
Contracts – 16%
Current year
surplus – 77%.
Public Forest Land Management Services
Forestry Management Services
10-year Managed Forest Plans renewal, 5-year Operational
Plan, harvest operations (marking, tendering, monitoring),
ecological surveys, MFTIP and CLTIP programs
1, 3
CA Act 21.1
O.Reg. 686/21
Sec 9.1
CA Act 21.1.2
$231,152 Resource revenue -
100%
A portion of costs on LPRCA forest lands are Category 1
conservation lands management and maintenance costs
including safety, security and enforcement.
Funding agreement with Long Point Basin Land Trust
(LPBLT)Upland Habitat Program Projects to enhance biodiversity including ecological
surveys, invasives control.1
CA Act 21.1
O.Reg. 686/21
Sec 9
$66,381
Resource revenue -
40%
Federal via LPBLT -
60%
6
Program/Service Description Category Category
Rationale
2024 Draft
Budget
Current funding
mechanisms and
% contribution
(2024 budget)
Comment
Municipal levy – 65%
Investment interest-
22%, rent & user
fees, – 1%
CA Act 21.1
O.Reg. 686/21
Sec 1.3
CA Act 21.1
O. Reg.
686/21
Sec 9
Total 2024 Operating Budget $5,868,270
Corporate Administrative Costs
Ongoing operating expenses and capital costs, not directly related to the delivery of any specific program or services, that are required to function effectively as an organization and best deliver their programs and
services.
Corporate Services
Corporate/IT Services
Senior management, main office rent, utilities, office
equipment and supplies, financial services, legal expenses,
IT
1 CA Act 20 $1,171,610
Current year surplus -
12%
LPRCA Board & Committees Supporting CA Board, Advisory Committees and
Conservation Ontario 1 CA Act 20 $68,790
Municipal levy –
100%
Memorial forest Trees planted in memorial forest at Backus CA in memory of
loved ones 1 $12,335
Donations – 57%,
Municipal Levy -
43%
Communications and Marketing Services
Communications and Marketing
Promoting public awareness of natural hazards. Media
relations, website and social media, special events &
outreach, partnership programs, networking and
collaboration
1 $122,963 Municipal levy –
100%
Maintenance Operations Services
Maintenance Operations
Support operations and facilities maintenance for
conservation areas, flood control structures, forestry and
motor pool. Equipment and vehicle maintenance.
1 CA Act 20 $433,307
Motorpool revenue –
48%, Municipal levy-
52%
Leighton and Betty Brown
Conservation Scholarship
Awarded annually to a watershed student graduating from
high school and pursuing a degree in an environmental or
natural resources field
3 CA Act 21.1.2 $1,000
Trust fund interest –
100%
7
Program/Service Description Category Category
Rationale
2024 Draft
Budget
Current funding
mechanisms and
% contribution
(2024 budget)
Comment
Hay Creek Repair Engineered Design 1
CA Act 21.1 O.
Reg. 686/21
Sec 5.1
$60,000
MNRF WECI
grant – 50% Special
benefit levy – 50%
Application will be made to WECI for 50% funding
Total 2024 Capital Budget $696,340
MNRF WECI
grant – 50%
Municipal levy – 50%
Application will be made to WECI for 50% funding
Capital Costs
Watershed Flood Control Services
Water Control Infrastructure
(Backus, Brooks, Deer Creek,
Hay Creek, Lehman, Norwich,
Sutton, Teeterville, Vittoria)
Teeterville Dam Conservation Authority Class Environmental
Assessment 1
CA Act 21.1 O.
Reg. 686/21
Sec 5.1
$150,000
Forestry
Asset: Infrastructure
– Forest Tracts Forestry Tract Gates 1
CA Act 21.1
O.Reg. 686/21
Sec 9.1
$5,000 Municipal levy –
100%
Conservation Parks Management Services
Asset: Infrastructure
– Conservation Areas
Washroom renovations at Haldimand CA & Waterford North
CA, Rental Equipment for Deer Creek CA & Waterford North
CA
3 CA Act 21.1.2 $28,400
Current year
surplus – 100%
Provide security on forest tracts.
Corporate Services
Asset: Computers Office computers and servers 1 CA Act 20 $10,100
Municipal levy –
100%
Renovation of Administration office
Maintenance Operations Services
Assets: Equipment Lawn mowers tractor, trailer 1, 3 CA Act 20 $89,000
Current year
surplus – 100%
Asset: Office Renovation Office furniture, flooring, electrical 1 CA Act 20 $208,000
Municipal levy –
100%
Asset: Infrastructure
– Workshop
Equipment Storage Shed Roofs & Air Compressor for
Workshop 1 CA Act 20 $23,840
Municipal levy –
100%
Assets: Vehicles & UTVs Pickup truck, SUV, UTV 1, 3 CA Act 20 $122,000
Current year
surplus – 100%
8
Chart B – Summary of Category 2 Programs and Services – Details of Municipal Agreements
Ontario Regulation 687/21 Section 6 Subsection 5 requirements
(5) For each Category 2 program or service listed in the inventory under clause (2) (a), the authority shall include the following information:
1. The name of the municipality on behalf of which the program or service is provided.
2. The date on which the authority and the municipality entered into a memorandum of understanding or another agreement with respect to the provision of the program or service.
Program or Service Category
Applicable
Section of
the Act
Memorandum of Understanding (MOU) / Agreement
Status
Trees for Roads 2
CA Act
Section
21.1.1
This has historically been a “fee for service” program
without
agreement. A service agreement will be required with
those municipalities interested in continuing the service.
Drain classification 2
CA Act
Section
21.1.1
Norfolk County/LPRCA/DFO MOU.
Chart C – Summary of Category 3 Programs and Services – Details of Municipal Agreements
Ontario Regulation 687/21 Section 6 Subsection 6 requirements
(6) For each Category 3 program or service listed in the inventory under clause (2) (a), the authority shall include the following information:
1. Whether or not the program or service was financed, in whole or in part, through municipal levies collected from participating municipalities.
2. Whether or not the authority intends to seek to enter into a cost apportioning agreement with one or more participating municipalities to ensure all or
part of the financing of the program or service after the transition date.
Program or Service Category
Applicable
Section of
the Act
Section 6(6) Info Requirements
Description
Roadside tree planting service at municipal request.
Primarily
delivered for the Municipality of Bayham and South-
West Oxford Township. No agreement in place yet
Electrofishing services to Norfolk County’s drain
classification program, funded annually by DFO. No
agreement in place as it is dependent on funding
Description
Private land stewardship services 3
CA Act
Section
21.1.2
Disbursements to property owners and contractors
are externally funded. The staffing cost to apply for
and manage external funding, promote private land
stewardship and provide advice and technical
support to property owners relies in part on internal
funding where the cost cannot be covered from
Not financed through municipal levy
9
Program or Service Category
Applicable
Section of
the Act
Section 6(6) Info Requirements
Stream health monitoring 3
CA Act
Section
21.1.2
Not financed through municipal levy
Lamprey barrier inspection 3
CA Act
Section
21.1.2
Not financed through municipal levy
Lee Brown Waterfowl
Management Area 3
CA Act
Section
21.1.2
Not financed through municipal levy
Backus Conservation
Educational and Interactive
Program Services
3
CA Act
Section
21.1.2
Not financed through municipal levy
Backhouse Heritage Village and
Historical Services 3
CA Act
Section
21.1.2
Not financed through municipal levy
Conservation Parks 3
CA Act
Section
21.1.2
Not financed through municipal levy
Private forest land management
services 3
CA Act
Section
21.1.2
Private land tree planting and survival monitoring. Not financed through municipal levy
Description
The stream health monitoring that LPRCA
undertakes beyond the activities for Provincial
Water Quality Monitoring Network and the Provincial
Groundwater Monitoring Network is Category 3.
DFO pays LPRCA annually under MOU to inspect
the condition of the lamprey barriers.
Area management, operation and maintenance
Education services and outdoor education program.
The Heritage Village and Mill operation and
maintenance and heritage education program are
funded in part by external funding from provincial
grants, donations, user fees and school board
contracts. The mill is a National Historic Site.
Campground operations and maintenance.
10
Program or Service Category
Applicable
Section of
the Act
Section 6(6) Info Requirements
Public Forest Land Management 1 & 3
CA Act
Section
21.1.2
Not financed through municipal levy
Leighton and Betty Brown
Conservation Scholarship 3
CA Act
Section
21.1.2
Not financed through municipal levy
10-year Managed Forest Plans renewal, 5-year
Operational Plan, harvest operations (marking,
tendering, monitoring), ecological surveys, MFTIP
and CLTIP programs.
Awarded annually to a watershed student graduating
from high school and pursuing a degree in an
environmental or natural resources field
Description
11
Municipality of Bayham
Housing Market Update for January 2024
Year-to-date
*Based on residential data from the Woodstock Ingersoll Tillsonburg & Area Association of
REALTORS® MLS® System. All percentage changes are year-over-year comparisons.
Sold Listings, up 33.3%
Year-to-date home sales numbered 4 units at the end
of January 2024, this is up 33.3% compared to same
period in 2023.
New Listings, up 85.7%
Year-to-date there were 13 listings added by the end of
January 2024, this is up 85.7% compared to the same period
in 2023.
Available inventory is down 14%
**At the end of January 2024 there was 6.0 months of
inventory, down from 7.0 months of inventory at the
end of January 2023
**Available Inventory is the active listings at month end divided by monthly sales.
Average Price is down 41.8%
Year-to-date the average residential property in
Municipality of Bayham sold for $502,063, down 41.8%
compared to the same period in 2023.
The trademark MLS®, Multiple Listing Service® and the associated logos are owned by the Canadian Real Estate Association (CREA) and identify the quality of service
provided by real estate professionals who are members of CREA.
The Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® operates the Multiple Listing Service® in the region. REALTOR® is a trademark, which identifies real estate professionals who are members of the Canadian Real Estate Association and, as such, subscribe to a high standard of professional service and to a strict Code of Ethics.
Woodstock Ingersoll Tillsonburg & Area Association of REALTORS®
6-65 Springbank Avenue, Woodstock, Ontario N4S 8V8
Phone: 519-539-3616
MUNICIPALITY OF BAYHAM REAL ESTATE MARKET REPORT FOR JANUARY 2024
The number of homes sold through the MLS® System of the Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® in Municipality of Bayham totaled 4
units in January 2024. There is an increase of 33.3% when compared to January
2023.
In January 2024, the average price of homes sold was $502,063, a decrease of 41.8%
from January 2023.
On a year-to-date basis the dollar volume of all sales totaled $2 million, down
22.5% compared to the same period in 2023.
The number of new listings was up 85.7% compared to January 2023. In January
2024 there were 13 new residential listings.
There were 24 active residential listings on the market at the end of January, an
increase of 14.3% compared to January 2023.
Months of inventory numbered 6.0 months at the end of January 2024, down from 7.0 months to the end of January 2023. The number of months of inventory is the
number of months it would take to sell current inventories at the current rate of
sales activity. CONTACT: PRESIDENT GOV’T RELATIONS CHAIR EXEC. OFFICER ALISON PORTER FRED FREEMAN NICOLE BOWMAN Alison.porter@century21.ca ffreeman@oxford.net nicole@witaar.ca 519-854-0856 519-421-5714 519-532-4078
MARKET REPORT
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Meeting Minutes of January 3, 2024
Approved February 7, 2024
Members in attendance:
Robert Chambers, Chair County of Brant
Dave Beres, Vice-Chair Town of Tillsonburg
Shelley Ann Bentley Haldimand County
Doug Brunton Norfolk County
Michael Columbus Norfolk County
Tom Masschaele Norfolk County
Chris Van Paassen Norfolk County
Rainey Weisler Municipality of Bayham/Township of Malahide
Peter Ypma Township of South-West Oxford
Regrets:
Stewart Patterson Haldimand County
John Scholten Township of Norwich
Staff in attendance:
Judy Maxwell, General Manager
Aaron LeDuc, Manager of Corporate Services
Leigh-Anne Mauthe, Interim Manager of Watershed Services
Saifur Rahman, Manager of Engineering and Infrastructure
Jessica King, Social Media and Marketing Associate
Dana McLachlan, Executive Assistant
*R. Weisler joined the meeting at 6:35 p.m.
1. Welcome and Call to Order
The Vice-Chair called the meeting to order at 6:30 p.m., Wednesday, January 3, 2024.
2. Additional Agenda Items
There were no additional agenda items.
3. Declaration of Conflicts of Interest
None were declared.
4. Elections
The Chair and Vice-Chair vacated their seats and Ms. Kimberley Earls, Executive Director
for South Central Ontario Region Economic Development Corporation assumed the Chair
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 2 -
position. The positions for Chair and Vice-Chair were declared vacant.
A-1/24
Moved by P. Ypma
Seconded by S. Bentley
THAT the LPRCA Board of Directors appoints Alison Earls as scrutineer for the purpose of
electing officers.
Carried
a) Election of Chair
1) Call for Nominations
Dave Beres nominated Robert Chambers who accepted the nomination.
Chair Earls made two further calls for nominations. There were no further nominations.
2) Motion to Close Nominations for Chair
A-2/24
Moved by M. Columbus
Seconded by T. Masschaele
THAT the nominations for the Chair be closed.
Carried
3) Distribution and collection of ballots by Scrutineer
Ballots were not required.
4) Announce Election Results
Robert Chambers was declared the Long Point Region Conservation Authority Chair for
2024.
5) Motion to Destroy Ballots
Ballots were not required.
b) Election of Vice-Chair
1) Call for Nominations
Robert Chambers nominated Dave Beres who accepted the nomination.
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 3 -
Chair Earls made two further calls for nominations. There were no further nominations.
Rainey Weisler arrived at 6:35 p.m.
2) Motion to Close Nominations for Vice-Chair
A-3/24
Moved by C. Van Paassen
Seconded by D. Brunton
THAT the nominations for the LPRCA Vice-Chair be closed.
Carried
3) Distribution and collection of ballots by Scrutineer
Ballots were not required.
4) Announce Election Results
Dave Beres was declared the Long Point Region Conservation Authority Vice- Chair
for 2024.
5) Motion to Destroy Ballots
Ballots were not required.
The Chair and Vice-Chair thanked their nominators and the Board for their support and
were looking forward to the year ahead.
Ms. K. Earls and Ms. A. Earls were thanked for their service and left the meeting.
Robert Chambers, Chair assumed the position and carried on the meeting.
5. Committee Appointments
The General Manager reviewed each of the committee membership requirements and
members were asked to express interest in committee appointments. Doug Brunton and
Michael Columbus were willing to participate as representatives to the Lee Brown Marsh
Management Committee. The committee is represented by the LPRCA Chair and one other
appointee. The Chair inquired if a designate could be appointed in the Chair’s place on the
Lee Brown Marsh Management Committee. There was a brief discussion on the matter and
there was no opposition to the Chair’s request.
The General Manager indicated that Mr. Patterson expressed interest in being a member of
the Audit and Finance Committee.
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 4 -
A-4/24
Moved by P. Ypma
Seconded by M. Columbus
THAT the LPRCA Board of Directors approves the following appointments for 2024:
Michael Columbus as the Land Acquisition Chair;
And
Doug Brunton and, LPRCA Chair designate, Michael Columbus to the Lee Brown Marsh
Management Committee;
And
Dave Beres, Tom Masschaele, Rainey Weisler and the LPRCA Chair to the Backus
Museum Committee;
And
Doug Brunton, Stewart Patterson, Chris Van Paassen, the Chair, and Vice-chair to the Audit
and Finance Committee.
Carried
6. Minutes of the Previous Meeting
a) Board of Directors Meeting of December 6, 2023
A-5/24
Moved by T. Masschaele
Seconded by D. Brunton
THAT the minutes of the LPRCA Board of Directors Meeting held December 6, 2024 be
adopted as circulated.
Carried
7. Business Arising
There was no business arising from the previous minutes.
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 5 -
8. Review of Committee Minutes
a) Backus Museum Committee – November 29, 2022
A-6/24
Moved by R. Weisler
Seconded by S. Bentley
THAT the minutes of the Backus Museum Committee Meeting held November 29, 2022 be
adopted as circulated.
Carried
b) Lee Brown Marsh Management Committee – August 22, 2023
A-7/24
Moved by R. Weisler
Seconded by P. Ypma
THAT the minutes of the Lee Brown Marsh Management Committee Meeting held August
22, 2023 be adopted as circulated.
Carried
c) Backus Museum Committee – September 18, 2023
A-8/24
Moved by M. Columbus
Seconded by R. Weisler
THAT the minutes of the Backus Museum Committee Meeting held September 18, 2023
be adopted as circulated.
Carried
d) Draft Audit and Finance Committee – December 1, 2023
A-9/24
Moved by C. Van Paassen
Seconded by T. Masschaele
THAT the minutes of the Audit and Finance Committee Meeting held December 1, 2023
be adopted as circulated.
Carried
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 6 -
9. Correspondence
a) Ministry of Natural Resources and Forestry Re: Extension of Minister’s
Direction for Conservation Authorities Regarding Fee Changes Associated
with Planning, Development and Permitting Fees
Further information was included in the report presented as item 11c).
A-10/24
Moved by P. Ypma
Seconded by S. Bentley
THAT the correspondence outlined in the Board of Directors Agenda of January 3, 2024 be
received as information.
Carried
10. Development Applications
a) Section 28 Regulations Approved Permits
Through the General Manager’s delegating authority, 15 applications were approved in the
past month. LPRCA-183/23, LPRCA-209/23, LPRCA-250/23, LPRCA-252/23, LPRCA-
253/23, LPRCA-254/23, LPRCA-255/23, LPRCA-256/23, LPRCA-25/23 - Revised, LPRCA-
257/23, LPRCA-258/23, LPRCA-259/23, LPRCA-260/23, LPRCA-261/23, and LPRCA-
262/23
A-11/24
Moved by S. Bentley
Seconded by R. Weisler
THAT the LPRCA Board of Directors receives the Section 28 Regulations Approved Permits
report dated January 3, 2024 for information.
Carried
11. New Business
a) 30-Day Notice of Budget and Levy Meeting Vote
Following the budget meeting of November 8, the 2024 draft budget was circulated to
member municipalities for a 30-day review and comment period. No comments were
received.
The budget and levy vote is scheduled to be held at the next board meeting, February 7th. A
30-day notice of the vote is required to be sent to member municipalities
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 7 -
A-12/24
Moved by R. Weisler
Seconded by P. Ypma
THAT the Board of Directors receives the 30-Day Notice of Budget and Levy Meeting Vote
as information;
And
THAT the LPRCA Board of Directors direct staff to send out the 30-day Notice of Budget
and Levy Meeting Vote to be held February 7, 2024.
Carried
b) External Audit Services 2024-2028
A report from staff and quote from MNP LLP for external audit services for the 2024-2028
term was submitted to the Audit and Finance Committee in December. The Committee
recommended a report be submitted to the Board for approval.
A-13/24
Moved by C. Van Paassen
Seconded by D. Beres
THAT the LPRCA Board of Directors appoints MNP LLP as the Long Point Region
Conservation Authority’s external auditor for the 2024 – 2028 fiscal periods.
Carried
c) Extension of Minister’s Direction for Fee Changes Associated with Planning,
Development and Permitting Effective January 1, 2024
As per Minister’s Direction, the Planning, Development and Permitting fees were frozen at
the end of 2022 for the following year. In December 2023, the board approved an increase
of approximately 5% to LPRCA’s 2024 Planning and Permitting Fees. On December 13,
staff received a Minister’s Direction that the freeze on fees would continue for 2024.
The LPRCA Planning and Permitting Fees will remain at the 2022 rates.
A-14/24
Moved by R. Weisler
Seconded by S. Bentley
THAT the LPRCA Board of Directors receives the staff report regarding the Minister’s
Direction for Conservation Authorities Regarding Fee Changes as information.
Carried
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 8 -
d) Timber Tender LP-354-24 Abbott Townsend
Tender packages were sent to various loggers, sawmill operators, and timber buyers for the
Abbott Townsend property with a closing date of January 2, 2024.
Three bids were received. Staff recommended the tender be awarded to the highest bidder.
A-15/24
Moved by D. Brunton
Seconded by T. Masschaele
THAT the LPRCA Board of Directors accepts the tender submitted by Bamberg Sawmill
Ltd. for marked standing timbers at the Abbott Townsend Tract – LP-354-24 for a total
tendered price of $123,675.
Carried
The closed session began at 7:10 p.m.
12. Closed Meeting
A-16/24
Moved by M. Columbus
Seconded by R. Weisler
THAT the LPRCA Board of Directors does now enter into a closed session to discuss:
Litigation or potential litigation, including matters before administrative tribunals (e.g.
Local Planning Appeal Tribunal), affecting the Authority.
Carried
The Board reconvened in open session at 7:13 p.m.
The closed meeting minutes of the Hearing Board of December 6, 2024 was approved in
the closed session.
Next meeting: February 7, 2024, Board of Directors
Adjournment
The Chair adjourned the meeting at 7:15 p.m.
Robert Chambers Judy Maxwell
Chair General Manager/Secretary-Treasurer
/dm
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: February 15, 2024
REPORT: TR-02/24 SUBJECT: 2025 BUDGET SCHEDULE
BACKGROUND
Section 290(1) of the Municipal Act requires local municipalities in each year to prepare and adopt a budget. The Municipality currently prepares three budgets: current year Capital Budget,
rate supported Operating Budget and the 10-Year Capital Plan. This Report presents the proposed meeting dates for Council review and approval of the above mentioned 2025 Budgets. The purpose of preparing budgets is to allow Council to develop policy in financial terms and to
assist in setting priorities and establishing service levels for the upcoming year before expenditures take place. DISCUSSION In order to begin developing Bayham’s 2025 Operating Budgets and Capital Plan, Council approval of the proposed budget schedule is required. The proposed timelines are the same as prior years’ timelines to allow for tendering and effective procurement months before 2025
purchases. The Budget Consultation is slightly truncated to recognize that, as of drafting of this Report, the 2024 Draft Operating Budget has been referred back to staff and has not been presented to Council for a second time.
Budget Proposed 2025 Budget Review Dates For Discussion
Start Time
Budget Public Consultation April 1, 2024 - August 31, 2024
2025 and 10 Year Capital
Plan
Tuesday, October 8, 2024
(Special Meeting)
6:30 p.m.
2025 Levy Supported Operating Budget Tuesday, January 7, 2025 (Special Meeting) Thursday, January 16, 2025 (Budget Open House)
6:30 p.m. 6:30 p.m. to 7:00 p.m.
2025 BUDGET CONSULTATIONS In 2024, staff will continue the practice of posting budget background information explaining the purpose of the Operating Budget and Capital Budget and the difference between Operating and Capital expenses. This information will continue to be posted on the 2025 Budget Consultations portion of the Municipal Website. During the consultation, it will be clear the role of the consultation is to obtain public comment on the budgets and ideas for the upcoming budgets for Council consideration. This consultation is to obtain comments of an advisory nature for Council consideration during budget deliberations. The same comments will be attached to the respective budget reports as an Appendix. Notice of consultation will be posted on the Municipal website and posted on the Municipal
Office and Library notice boards. Notice will also be posted on the winter and summer newsletter in the mail out of February and August tax bills.
POTENTIAL BASE BUDGET IMPACTS For 2025, the most significant potential base operating budget drivers that may have an impact
are as follows:
annualization of initiatives undertaken in 2024
general inflation
foreign exchange fluctuations
utility cost increases
impact of fluctuating fuel costs and costs of petroleum based products
increased operating charges from approved capital projects
increased transfers to Reserves and Reserve Funds to fund capital programs based on
10 year capital budget from 2023
provincial funding level changes
Project Ojibwa debt
The actual impacts of these items are unknown at this time and will depend on further information and decisions.
GUIDELINES Some of the costs identified above can be avoided and others will be directly related to previous
decisions or are uncontrollable. In the interim, staff will be directed to prepare the 2025 Budgets following past practices with the goal to maintain costs at their current level wherever possible. These guidelines are an integral part of the budget process to assist staff when reviewing operational needs and service levels. CONCLUSION In order to meet these dates, staff will initiate the 2025 budget process once 2024 budget is been approved. This will allow staff the time required to present a responsible, complete, comprehensive, and accurate budget for Council review and consideration. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the
community. Initiative(s): Not Applicable.
RECOMMENDATION 1. THAT Staff Report TR-02/24 re 2025 Budget Schedule be received for information; 2. AND THAT the proposed Budget Guidelines and meeting dates be approved as set out in Report TR-02/24.
Respectfully submitted: Reviewed by: Lorne James, CPA, CA Thomas Thayer, CMO, AOMC
Treasurer Chief Administrative Officer
REPORT
TREASURY DEPARTMENT
TO:
FROM:
DATE:
REPORT:
Mayor & Members of Council
Lorne James, Treasurer
February 15, 2024
TR-03/24
SUBJECT: 2023 PUBLIC SECTOR SALARY DISCLOSURE ACT (PSSDA)
BACKGROUND:
The Public Sector Salary Disclosure Act (PSSDA) requires all organizations covered by the
Act to prepare a list, each year, of the employees who were paid $100,000 or more the year
before, with their names, positions, salaries and the value of their taxable benefits. Each
organization must make the list available for inspection without charge between March 31
and December 31 of the year it disclosed.
Employee Position Salary Paid Taxable Benefits
Roloson, Edward Manager of Capital
ProjectslWater/ Wastewater
$152,004.04 $991.12
Thayer, Thomas Chief Administrative
Officer $146,191.59 $768.30
Adams, Steve Manager of Public Works|Drainage
Superintendent
$140,772.71 $490.62
James, Lorne Treasurer $122,546.53 $768.30
Baranik, Harry Fire Chief $108,835.33 $768.30
Pilkey, James Roads Operations Supervisor $100,824.26 $490.62
STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the
community. Initiative(s): Not Applicable.
RECOMMENDATION 1. THAT Report TR-03/24 re 2023 Public Sector Salary Disclosure Act (PSSDA) be received for information.
Respectfully submitted by: Reviewed by: Lorne James, CPA, CA Thomas Thayer, CMO, AOMC Treasurer Chief Administrative Officer
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: February 15, 2024
REPORT: TR-05/24 FILE NO. F03.03 SUBJECT: 2023 COUNCIL REMUNERATION AND EXPENSES
BACKGROUND
Pursuant to Section 284(1) of the Municipal Act, 2001, as amended, a Statement of Remuneration and Expenses for all the Members of Council is to be submitted by the Treasurer each year to Council. Itemized below are the remuneration and expenses for each Member of Council for the year 2023. Taxable Expenses Conference & Mileage Reimbursements Ed Ketchabaw 22,903.95 0.00 0.00 Susan Chilcott 14,721.57 0.00 0.00 Tim Emerson 14,721.57 0.00 0.00 Dan Froese 14,721.57 0.00 0.00
Rainey Weisler 17,381.39 0.00 1,401.93 Total $84.450.05 $0.00 $1,401.93 Association of Municipalities of Ontario (AMO) Taxable Expenses Conference & Mileage Reimbursements Rainey Weisler $936.00 $1,599.81 $0.00 STRATEGIC PLAN
3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not Applicable.
RECOMMENDATION 1. THAT Report TR-05/24 re 2023 Council Remuneration and Expenses be received for information.
Respectfully submitted by: Reviewed by: Lorne James, CPA, CA Thomas Thayer, CMO, AOMC Treasurer Chief Administrative Officer
REPORT
CLERK
TO: Mayor & Members of Council
FROM: Meagan Elliott, Clerk
DATE: February 15, 2024
REPORT: CL-01/24 SUBJECT: PROPOSED PROCEDURAL BY-LAW AMENDMENTS
BACKGROUND
In March of 2023, updates were adopted to Bayham’s Procedural By-law to incorporate a number
of changes for language surrounding Committees, making the current Procedural By-law in effect
No. 2023-021.
In May of 2023, Council split the role of Chief Administrative Officer and Clerk to be separate
positions effective July 1, 2023, finalized in By-law No. 2023-053.
At its December 7, 2023 meeting, Council received Report CL-15/23 re Diversity, Equity and
Inclusion Plan. The Plan was developed in joint with Elgin County and other lower-tier municipal
partners. Council passed the following motion:
Moved by: Councillor Emerson Seconded by: Councillor Chilcott
THAT Report CL-15/23 re Diversity, Equity and Inclusion Plan be received for
information;
AND THAT the Council for The Corporation of the Municipality of Bayham adopts the
Diversity, Equity and Inclusion Plan as presented. DISCUSSION Since the passing of the Procedural By-law, there are minor edits required as it references CAO|Clerk to update accordingly now that the role has split. Since this update is required, staff are inquiring if there are other areas that Council may be desirous of editing as well. Some potential items that staff have flagged for Council to consider are:
Land Acknowledgement
When Council was presented the Diversity, Equity and Inclusion (DEI) Plan, conversations arose on implementing a land acknowledgement statement for the opening of the Council Meetings. It was noted that it would require a change through the Procedural By-law to enact this. In comparison to our Elgin neighbours, Dutton Dunwich and Central Elgin include a land acknowledgement opening statement on their Council Agendas. This was also identified in 2021 by Elgin County but has yet to be implemented. Staff can investigate implementing this further if Council wishes to direct so. Consent Agenda A Consent Agenda is used to streamline meeting procedures by collecting routine, non-
controversial items into a group where all items are passed with a single motion and vote. If Bayham wishes to implement a Consent Agenda, it could house items such as support
motions, minutes, and select Staff Reports that are to be received for information. Should there be an item that a member of Council wishes to have further action on, it can be pulled out and debated separately.
A Consent Agenda is generally implemented by a heading on the main agenda that links to a grouping of items so all information is still available to Council and the public; however time is reduced to not having to announce and dispose of each item individually as they are received for information collectively. Agenda Headings Further to the above that would require a change in the agenda headings, the overall structure of the headings could also be changed. The current agenda has a number of headings and subheadings that could be streamlined. Currently, the Agenda uses the following headings for departments:
Recreation, Culture, Tourism, and Economic Development
Physical Services – Emergency Services
Development Services – Sustainability and Conservation
Finance and Administration
Under these headings, subheadings include:
Correspondence
o Receive for Information
o Requiring Action
Reports to Council
The Recreation, Culture, Tourism, and Economic Development heading rarely gets used, and the Correspondence headings under Recreation, Culture, Tourism, and Economic Development
and Physical Services – Emergency Services also rarely have any items included. It may make
sense to streamline the headings through headings for Consent Agenda, Correspondence Requiring Action, and Staff Reports.
The Consent Agenda would address all information correspondence and information Reports as noted above, while singular headings for Correspondence Requiring Action, and Staff Reports, provides one location for each type of item rather than four. Staff Reports would continue to be ordered under a new Staff Reports heading in the same general order as current. Closed Session First / Start Time If changing the headings, another area of consideration could be to move Closed Session to the beginning of the meeting. This could also be coupled with beginning the meeting earlier when there is a Closed Session so that “regular” items still begin at 7 pm but when there are Closed items, does not run the meeting so late for those involved in Closed Session. For example, if there is an Agenda with items planned for Closed Session, the meeting could
begin at 6 pm or 6:30 pm to complete all of closed by 7 pm. The one area that this would affect from the “norm” is when there is Committee of Adjustment
(COA) if there is also Closed then the COA would need to begin before the earlier-timed Closed Session.
Next Steps Staff are looking for Council’s direction on which areas they may or may not want further information and examples on changing for further consideration. Council may also include additional areas not spoken to in this Report if there is something else of interest to change that is governed by the Procedural By-law. Should there be direction, Staff would bring a report back outlining what the changes would look like and if interested to enact, a notice would be issued before the passing of changes in the Procedural By-law. STRATEGIC PLAN Not applicable. RECOMMENDATION THAT Report CL-01/24 re Proposed Procedural By-law Amendments be received for information;
AND THAT Council provide direction on which areas, if any, they would like staff to report back with further information to consider enacting within the Procedural By-law.
Respectfully Submitted by: Reviewed by:
Meagan Elliott Thomas Thayer, CMO, AOMC Clerk Chief Administrative Officer
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2024-007 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE
COUNCIL MEETING HELD FEBRUARY 15, 2024 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held February 15, 2024 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 15th DAY OF FEBRUARY, 2024.
____________________________ _____________________________ MAYOR CLERK