HomeMy WebLinkAboutJanuary 18, 2024 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, January 18, 2024
7:00 p.m.
The January 18, 2024 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
CAO
PLANNING COORDINATOR / DEPUTY CLERK
TREASURER
BY-LAW ENFORCEMENT OFFICER
CHIEF BUILDING OFFICIAL
FIRE CHIEFIBY-LAW ENFORCEMENT
OFFICER
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:02 p.m.
ED KETCHABAW
RAINEY WEISLER
TIMOTHY EMERSON
DAN FROESE
SUSAN CHILCOTT
THOMAS THAYER
MARGARET UNDERHILL
LORNE JAMES
STEPHEN MILLER
SCOTT SUTHERLAND
HARRY BARANIK
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
13.1.2 B Request for Support — Phil Mauer & Associates Inc. — Letter of Support for
Southwestern Ontario Development Fund (SWODF) Application
4. ANNOUNCEMENTS
No announcements.
5. PRESENTATIONS
A. Sarah Emons & Peter Zuzek re Long Point Littoral Cell Working Group
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
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January 18, 2024
THAT the delegation from Sarah Emons and Peter Zuzek be received for information;
AND THAT the Mayor be directed to provide a Letter of Support on behalf of the Council
of The Corporation of the Municipality of Bayham to support grant applications from the
Long Point Littoral Cell Working Group.
CARRIED
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held December 21, 2023
B. Special Meeting of Council held January 9, 2024
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the minutes of the Regular Meeting of Council held December 21, 2023 and the
minutes of the Special Meeting of Council held January 9, 2024 be approved as
presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report BL-01/24 by Stephen Miller, By-law Enforcement Officer re 2023 By-law
Enforcement Annual Report
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report BL-01/24 re 2023 By-law Enforcement Annual Report be received for
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information.
January 18, 2024
Council recessed at 7:35 pm for a planning public meeting.
Council resumed at 7:38 pm.
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-13/23 MacAloney
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT item 12.1.1 A be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DR-01/24 by Steve Adams, Manager of Public Works/Drainage Superintendent
re Petition for Drainage — William Redecop — Vienna Ridge Subdivision
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report DR-01/24 regarding the petition for drainage for William Redecop — Vienna
Ridge Subdivision be received;
AND THAT the Council of The Corporation of the Municipality of Bayham acknowledges
the filing with the Clerk of the Petition for drainage works from William Redecop;
AND THAT Council wishes to proceed with this matter and appoints Spriet
Associates Ltd., Engineers, to prepare a report on the proposed drainage area pursuant
to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration.
CARRIED
B. Report DS-01/24 by Scott Sutherland, Chief Building Official re Building Services 4th
Quarter Report
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report DS-01/24 re 4th Quarter Report be received for information.
CARRIED
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C. Report DS-02/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-11/23 Shaw & Shipway 10465 Plank Road
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report DS-02/24 regarding the Shaw and Shipway rezoning application ZBA-
11/23 be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
September 21, 2023 associated with this application, there were no written submissions
and no oral presentation received regarding this matter, -
AND THAT Council considered Staff Reports DS-57/23, DS-67/23, and DS-02/24
including the additional information provided by the environmental consultant regarding
MDS II Mapping and Calculations, dated December 11, 2023;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003 , as amended, be further amended by
changing the zoning on a property located in Concession North Gore West Part Lot 20,
known municipally as 10465 Plank Road, from Rural Residential (RR) to Site -Specific
Rural Residential (RR-48) to permit the keeping of livestock in addition to all other uses
permitted in the Rural Residential Zone;
AND THAT Zoning By-law No. Z767-2024 be presented to Council for enactment.
CARRIED
[) Report DS-03/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official
Plan Conformity Review 2024 — Public Engagement and Community Strategy Options
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT Report DS-03/24 re Official Plan Conformity Review 2024 — Public Engagement
and Community Strategy Options be received for information;
AND THAT staff be directed to proceed with Scenario 1;
AND THAT Arcadis prepare a detailed work plan outlining the scope of work, estimated
timelines, and associated budget/fees to formally initiate the Official Plan Conformity
Review 2024.
CARRIED
Council Minutes January 18, 2024
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Township of Wainfleet re Cemetery Transfer/Abandonment Administration &
Management Support Request
B. Township of Alnwick/Haldimand re Bill 3, Strong Mayors, Building Homes Act
C. Town of Aurora re Community Safety and Inciteful Speech
D. Township of Conmee re Municipal Election Candidates
E. Woodstock Ingersoll Tillsonburg & Area Association of Realtors re December 2023
Housing Market Update
F. Long Point Region Conservation Authority (LPRCA) re December 6, 2023 Meeting
Minutes
G. Long Point Region Conservation Authority (LPRCA) re Notice of 2024 Budget and Levy
Meeting Vote
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT items 13.1.1 A — G be received for information;
AND THAT Council of The Corporation of the Municipality of Bayham support items
13.1.1 A and D.
13.1.2 Requiring Action
A. Association of Ontario Road Supervisors re Municipal Equipment Operator Course
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
WHEREAS, municipal public works departments from across the Province of Ontario
provide invaluable services to our communities ensuring the health and safety of all
residents;
AND WHEREAS, if it was not for our municipal public works employees from across the
Province of Ontario maintaining our public roads systems, our communities would not be
able to function as emergency personnel could not respond to calls, school buses could
not get our children to school, residents would not be able to get to work, school or
appointments and many more basic functions would not be able to happen;
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January 18, 2024
AND WHEREAS, municipal public works departments are already feeling the impacts of
a labour shortage, which will only be exasperated over the next three to five years, which
will cause levels of service municipalities are able to provide to ensure the health and
safety of our residents to decrease;
AND WHEREAS, there is currently no provincial -wide course that properly trains
potential municipal public works employees, specifically relating to municipal heavy
equipment;
THEREFORE IT BE RESOLVED, that the Municipality of Bayham supports the work of
the Association of Ontario Road Supervisors to develop a Municipal Equipment Operator
Course to address this issue;
AND THAT, the Municipality of Bayham calls on the Province of Ontario's Ministry of
Labour, Training, Immigration and Skilled Trades to fully fund the Municipal Equipment
Operator Course in 2024 through the Skills Development Fund;
AND THAT, a copy of this resolution be sent to the Minister of Labour, Training,
Immigration and Skilled Trades David Piccini, Municipality of Bayham's Member of
Provincial Parliament Rob Flack, and the Association of Ontario Road Supervisors.
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B Request for Support — Phil Mauer & Associates Inc. — Letter of Support for Southwestern
Ontario Development Fund (SWODF) Application
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the correspondence from Phil Mauer and Associates Inc. re Letter of Support for
SWODF application be received for information;
AND THAT the Mayor be directed to provide a Letter of Support to Phil Mauer and
Associates Inc. in support of their SWODF application.
CARRIED
13.2 Reports to Council
A Report CAO-01/24 by Thomas Thayer, CAO re Update to Municipal Energy Plan —
Location Action Plan
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT Report CAO-01/24 re Update to the Municipal Energy Plan — Local Action Plan be
received for information;
AND THAT Council accept the quote for an update to the Municipality's Municipal
Energy Plan — Local Action Plan on GHG Emissions from Arcadis in the quoted amount
of $14,000 plus HST;
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January 18, 2024
AND THAT the funding for this project be allocated from Working Capital.
CARRIED
14. BY-LAWS
A. By-law No. 2024-002 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and the Grand River
Conservation Authority for Richmond Community Drinking Water System Works
B. By-law No. Z767-2024 Being a by-law to amend By-law No. Z456-2003, as amended —
Shaw Shipway
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT By-law Nos. 2024-002 and Z767-2024 be read a first, second and third time and
finally passed.
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Council do now rise to enter into an "In Camera" Session at 8:39 p.m. to
discuss:
A. Confidential Item re Personal matters about an identifiable individual (Administration)
CARRIED
16.2 Out of Camera
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT the Council do now rise from the "In Camera" Session at 9:45 p.m. and report on
Confidential Item re Personal matters about an identifiable individual (Administration).
CARRIED
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
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THAT Confidential Item re Personal matters about an identifiable individual
(Administration) be received for information;
AND THAT staff proceed as directed.
CARRIED
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2024-003 Being a by-law to confirm all actions of Council
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Confirming By-law No. 2024-003 be read a first, second and third time and finally
passed.
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18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT the Council meeting be adjourned at 9:46 p.m.
CARRIED
MAYOR
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