HomeMy WebLinkAboutDecember 21, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, December 21, 2023
7:00 p.m.
The December 21, 2023 Council Meeting was held using hybrid technologies via Zoom
and livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
CAO
CLERK
PLANNING COORDINATOR / DEPUTY CLERK
FIRE CHIEF
MANAGER OF CAPITAL PROJECTS /
WATER/WASTEWATER
BY-LAW ENFORCEMENT OFFICER
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
ED KETCHABAW
RAINEY WEISLER
TIMOTHY EMERSON
DAN FROESE
SUSAN CHILCOTT
THOMAS THAYER
MEAGAN ELLIOTT
MARGARET UNDERHILL
HARRY BARANIK
ED ROLOSON
STEPHEN MILLER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
Councillor Chilcott declared a pecuniary interest to item 12.2 A.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
Councillor Chilcott wished everyone a very Merry Christmas and to have a safe, healthy New
Year.
CAO Thayer reminded residents that the Municipal Office closes tomorrow at noon and
reopens on January, 2, 2024 at 8:30 am. Thayer also announced that there is a Special Budget
Meeting on Tuesday, January 9, 2024 beginning at 6:30 pm that the agenda is already posted
online for.
5. PRESENTATIONS
6. DELEGATIONS
Council Minutes December 21, 2023
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held December 7, 2023
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the minutes of the Regular Council Meeting held December 7, 2023 be approved as
presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report FR-06/23 by Harry Baranik, Fire Chief/CEMC re Donation of Funds —
Straffordville Fire Station Association — Purchase of Utility Terrain Vehicle (UTV)
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report FR-06/23 re Donation of Funds — Straffordville Fire Station Association —
Purchase of Utility Terrain Vehicle (UTV) be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham accepts the
receipt of donation funds from the Straffordville Fire Station Association and authorizes
the purchase of one (1) UTV for the Straffordville Fire Station in the amount of $21,999 +
HST and PDI, as provided for in the quote from McKee Sport Garden, to be paid for in
full from said donation funds.
CARRIED
B. Report PS-19/23 by Ed Roloson, Manager of Capital Projects/Water/Wastewater
Operations re Richmond Community Water Supply System — Nitrate Funding
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Council Minutes
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
December 21, 2023
THAT Report PS-19/23 re: MECP nitrate funding for the Richmond Community Water
System be received for information;
AND THAT the Council authorize the execution of the Memorandum of Agreement
between The Corporation of the Municipality of Bayham and the Grand River
Conservation Authority;
AND THAT the appropriate authorizing by-law be brought forward for Council's
consideration.
CARRIED
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Decision re Minor Variance A-10/23 Hiebert
B. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-13/23, 11593
Plank Road
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT items 12.1.1 A & B be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-68/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re
Subdivision Agreement 1985763 Ontario Inc. Sandytown Subdivision
Councillor Chilcott left the table at 7:24 pm
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT Report DS-68/23 regarding the Subdivision Agreement 1985763 Ontario Inc. Draft
Plan of Subdivision 34T-BY2101 be received;
AND THAT Council authorize the execution of a Subdivision Agreement between the
Municipality and 1985763 Ontario Inc. to permit the completion of the Sandytown
Subdivision in two Phases at 8341 Sandytown Road in the village of Straffordville;
AND THAT By-law No. 2023-092 be presented for enactment.
CARRIED
Council Minutes December 21, 2023
Councillor Chilcott returned to the table at 7:29 pm
8, Report DS-69/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent
Application E7-24 McLeod, 56557 Heritage Line
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report DS-69/23 regarding the Consent Application E7-24 McLeod be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
Consent Application E7-24 be granted subject to the following conditions and
considerations:
I_ Owner obtain a building permit for the existing "unauthorized" dwelling on the
proposed severed lot
2. Owner obtain a permit to remove/decommission the existing "unauthorized"
sewer lateral that extends to the existing "unauthorized" dwelling and that a
permit be obtained to construct and connect a new independent sewer lateral
connection to the municipal sanitary sewer in the Heritage Line public right-of-
way for the proposed severed lot
_ Owner obtain an access permit from the County of Elgin to create a new
independent access from Heritage Line to the proposed severed lot, or, if an
independent access is not supported by the County of Elgin, the applicant/owner
establishes an access easement over the existing portion of driveway on the
retained lot in favour of the severed lot in order to provided future access to the
owner of the proposed severed lot.
4_ Engineered storm water management, drainage/grading plan for each parcel to
demonstrate that each will drain properly with no negative impacts on the
neighbouring lands or the street, all to the satisfaction of the Municipality
5. Payment of Cash in Lieu of Parkland Dedication fee as required in Municipal By-
law No. 2020-053
6. Provide a digital copy of the registered plan of survey of the subject land
7. Planning Report fee due and payable to the Municipality upon consent approval
8. Purchase of a civic number sign for the severed lot from the Municipality
CARRIED
C. Report DS-70/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent
Application E8-24 CHR Farms Ltd. 56573 Calton Line
Moved by: Councillor Emerson
Seconded by. Councillor Chilcott
THAT Report DS-70/23 regarding the Consent Application E8-24 CHR Farms Ltd. be
received;
AND THAT Council recommend to the Elgin County Land Division Committee that
Consent Application E8-24 be granted subject to the following conditions and
considerations:
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Council Minutes
December 21, 2023
I. Rezoning of the severed parcel from Agricultural (A1-A-34) zone to a Site -
specific Rural Residential (RR-XX) Zone to include a Rear Yard Depth of 3.8
metres from the existing garage to remain
. Rezoning of the retained lands from Agricultural (A1-A-34) zone to a Special
Agricultural (A2-XX) zone to prohibit new dwellings, recognize and permit a
maximum of three (3) supplementary farm dwellings in portions of the two (2)
existing buildings to accommodate seasonal farm labourers, as well as, permit a
minimum Side Yard Depth of 7.2 metres and prohibit any new supplementary
farm dwellings
_ Owner obtain confirmation from Hydro One regarding the provision of hydro
services, specifically whether new independent hydro servicing is required for
each lot, or, alternatively, if Hydro One determines that maintenance easements
are required over the existing hydro servicing on the severed and retained lots,
the Owner provide confirmation of such easements to the Municipality
4. Owner provides written confirmation from a licensed well installer that a well is
installed on the severed parcel to service the existing dwelling and provide the
water quantity and water quality testing for nitrates and bacteria for both the
severed and retained wells meeting provincial standards for potable water
5. The Development Agreement between the owners and the Municipality
associated with Zoning By-law Z704-2020 for the supplementary farm dwellings
be revised where necessary to ensure it is up to date with the applicable fee paid
to the Municipality
6. Planning Report fee due and payable to the Municipality upon consent approval
7. Digital copy of the registered plan of survey
8. Purchase of civic number sign for the retained parcel
CARRIED
D. Report DS-71/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re
Housekeeping Zoning Amendment — Zoning By-law No. Z766-2023, Thompson
Moved by: Councillor Chilcott
Seconded by' Deputy Mayor Weisler
THAT Staff Report DS-71/23 regarding the Housekeeping Zoning By-law Amendment
initiated by the Municipality of Bayham be received for information;
AND THAT Zoning By-law No. Z766-2023 be presented to Council for enactment.
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Township of Puslinch re Amendments to the Income Tax Act
B. County of Elgin re December 6, 2023 County Council Highlights
Council Minutes
December21, 2023
C. Long Point Region Conservation Authority re November 1, 2023 Meeting Minutes
D. Long Point Region Conservation Authority re November 8, 2023 Budget Meeting
Minutes
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT items 13.1.1 A — D be received for information.
CARRIED
13.1.2 Requiring Action
A. Straffordville Hall Foundation re SCC Renovation and ICIP Grant
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the correspondence from the Straffordville Hall Foundation re SCC Renovation
and ICIP Grant be received for information;
AND THAT this correspondence be referred to the 2024 operating budget deliberations
through an addendum.
CARRIED
The Council Meeting recessed for a break at 8:04 pm
The Council Meeting resumed at 8:12 pm
13.2 Reports to Council
A. Report CL-16/23 by Meagan Elliott, Clerk re Facility Rental Policy
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Report CL-16/23 re Facility Rental Policy be received for information;
AND THAT the appropriate by-law be brought forward to adopt the policy as presented.
CARRIED
B. Report CL-17/23 by Meagan Elliott, Clerk re Social Media Policy and Presence
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report CL-17/23 re Social Media Policy and Presence be received for information;
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Council Minutes December 21, 2023
AND THAT staff report back to Council in Q1 2024 with costs, timeline and processes
associated with having a Facebook page for further consideration of potential
implementation.
CARRIED
C, Report CAO-67/23 by Thomas Thayer, CAO re Amendment to Site Plan Agreement and
Development Agreement — 552855 Ontario Ltd. Big Otter Marina and Campground — 5
Bridge Street, SPA-06/23
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report CAO-67/23 re Amendment to Site Plan Agreement and Development
Agreement — 552855 Ontario Ltd. o/a Big Otter Marina and Campground — 5 Bridge
Street, Port Burwell (Application No. SPA-06/23) be received for information;
AND THAT the appropriate by-law to amend the existing Development Agreement be
brought forward for Council's consideration.
CARRIED
D. Report CAO-68/23 by Thomas Thayer, CAO re Agreement with Arcadis for Third -Party
Planning Services
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT Report CAO-68/23 re Agreement with Arcadis for Third -Party Planning Services
be received for information;
AND THAT the appropriate by-law to authorize an Agreement between the Municipality
of Bayham and Arcadis be brought forward for Council's consideration.
CARRIED
14. BY-LAWS
A. By-law No. 2023-090 Being a by-law to provide for an interim tax levy
B By-law No. 2023-091 Being a by-law to authorize borrowing from time to time to meet
current expenditures during the fiscal year ending December 31, 2024
C By-law No. 2023-092 Being a by-law to authorize the signing of a subdivision
agreement between 1985763 Ontario Inc. and the Corporation of the Municipality of
Bayham to provide for the development of a plan of subdivision known as the
Sandytown Road subdivision, village of Straffordville, Municipality of Bayham
Council Minutes
December 21, 2023
D. By-law No. 2023-093 Being a by-law to authorize the execution of a development
agreement between 552855 Ontario Ltd. and the Corporation of the Municipality of
Bayham
E. By-law No. 2023-094 Being a by-law to amend By-law No. 2023-087 being a by-law
for the management, regulation & control of cemeteries
F. By-law No. 2023-095 Being a by-law to establish and require the payment for rates
and fees
G. By-law No. 2023-096 Being a by-law to adopt a facility rental policy
H. By-law No. 2023-097 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and Arcadis Professional
Services (Canada) Inc.
By-law No. 2023-098 Being a by-law to provide for the abandonment of Branches C
and D of the Benner Drain
J. By-law No. Z766-2023 Being a by-law to amend By-law No. Z456-2003, as amended —
Housekeeping Thompson
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT By-law No. 2023-092 be voted on separately.
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT By-law Nos. 2023-090, 2023-091, 2023-093, 2023-094 2023-095, 2023-096,
2023-097, 2023-098 and Z766-2023 be read a first, second and third time and finally
passed.
CARRIED
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT by-law No. 2023-092 be read first, second and third time and finally passed.
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
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Council Minutes December 21, 2023
16.1 In Camera
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2023-099 Being a by-law to confirm all actions of Council
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Confirming By-law No. 2023-099 be read a first, second and third time and finally
passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:53 p.m.
CARRIED
MAYOR' CLERK
W