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January 18, 2024 - Council
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, January 18, 2024 7:00 p.m. The January 18, 2024 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS A. Sarah Emons & Pete Zuzek re Long Point Littoral Cell Working Group 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held December 21, 2023 B. Special Meeting of Council held January 9, 2024 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council Council Agenda January 18, 2024 2 A. Report BL-01/24 by Stephen Miller, By-law Enforcement Officer re 2023 By-law Enforcement Annual Report 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-13/23 MacAloney 12.1.2 Requiring Action 12.2 Reports to Council A. Report DR-01/24 by Steve Adams, Manager of Public Works/Drainage Superintendent re Petition for Drainage – William Redecop – Vienna Ridge Subdivision B. Report DS-01/24 by Scott Sutherland, Chief Building Official re Building Services 4th Quarter Report C. Report DS-02/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-11/23 Shaw & Shipway 10465 Plank Road D. Report DS-03/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official Plan Conformity Review 2024 – Public Engagement and Community Strategy Options 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Township of Wainfleet re Cemetery Transfer/Abandonment Administration & Management Support Request B. Township of Alnwick/Haldimand re Bill 3, Strong Mayors, Building Homes Act C. Town of Aurora re Community Safety and Inciteful Speech D. Township of Conmee re Municipal Election Candidates E. Woodstock Ingersoll Tillsonburg & Area Association of Realtors re December 2023 Housing Market Update F. Long Point Region Conservation Authority (LPRCA) re December 6, 2023 Meeting Minutes G. Long Point Region Conservation Authority (LPRCA) re Notice of 2024 Budget and Levy Meeting Vote Council Agenda January 18, 2024 3 13.1.2 Requiring Action A. Association of Ontario Road Supervisors re Municipal Equipment Operator Course 13.2 Reports to Council A. Report CAO-01/24 by Thomas Thayer, CAO re Update to Municipal Energy Plan – Location Action Plan 14. BY-LAWS A. By-law No. 2024-002 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and the Grand River Conservation Authority for Richmond Community Drinking Water System Works B. By-law No. Z767-2024 Being a by-law to amend By-law No. Z456-2003, as amended – Shaw Shipway 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera A. Confidential Item re Personal matters about an identifiable individual (Administration) 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-003 Being a by-law to confirm all actions of Council 18. ADJOURNMENT Long Point Littoral Cell Working Group Sarah Emons, B.Sc., M.Sc. Pete Zuzek, MES, CFM, P.Geo. January 2024 Long Point Littoral Cell Erosion Impacts Buildings and Infrastructure but also Supplies Sediment to Beaches Erosion from 1964 to 2020 at Long Point Due to Impaired Coastal Processes Working Group History Individuals concerned about coastal erosion, infrastructure threats, and disappearing coastal wetlands began meeting in the fall 2023 On December 8th, the term ‘Working Group’ was adopted to recognize the ongoing collaboration There are now more than 25 members (right) ECCC Funding Restoring and Protecting Coastal Areas Funding requests can range from $100,000 to $6,000,000, due February 15th Projects need to focus on local-level action Restore and protect critically important coastal areas Funding for restoring and protecting coastal areas - Canada.ca Framework for Submission and Draft Organization Chart Resilience Framework Scope Items Extensive community engagement Vulnerability assessment for roads, infrastructure, and buildings Bypassing sediment at harbours Restore beaches and dunes with nature Next Steps Requesting ‘Letters of Support’ from Working Group partners (example to right) Confirm Financial Support from partners In-kind staff support (e.g., participation in Working Group meetings and the technical work) Cash from Municipalities (contributions in 2024, 2025, 2026, and 2027 are eligible) THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, December 21, 2023 7:00 p.m. The December 21, 2023 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL FIRE CHIEF HARRY BARANIK MANAGER OF CAPITAL PROJECTS / WATER/WASTEWATER ED ROLOSON BY-LAW ENFORCEMENT OFFICER STEPHEN MILLER 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Chilcott declared a pecuniary interest to item 12.2 A. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Chilcott wished everyone a very Merry Christmas and to have a safe, healthy New Year. CAO Thayer reminded residents that the Municipal Office closes tomorrow at noon and reopens on January, 2, 2024 at 8:30 am. Thayer also announced that there is a Special Budget Meeting on Tuesday, January 9, 2024 beginning at 6:30 pm that the agenda is already posted online for. 5. PRESENTATIONS 6. DELEGATIONS Council Minutes December 21, 2023 2 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held December 7, 2023 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the minutes of the Regular Council Meeting held December 7, 2023 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report FR-06/23 by Harry Baranik, Fire Chief/CEMC re Donation of Funds – Straffordville Fire Station Association – Purchase of Utility Terrain Vehicle (UTV) Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report FR-06/23 re Donation of Funds – Straffordville Fire Station Association – Purchase of Utility Terrain Vehicle (UTV) be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham accepts the receipt of donation funds from the Straffordville Fire Station Association and authorizes the purchase of one (1) UTV for the Straffordville Fire Station in the amount of $21,999 + HST and PDI, as provided for in the quote from McKee Sport Garden, to be paid for in full from said donation funds. CARRIED B. Report PS-19/23 by Ed Roloson, Manager of Capital Projects/Water/Wastewater Operations re Richmond Community Water Supply System – Nitrate Funding Council Minutes December 21, 2023 3 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report PS-19/23 re: MECP nitrate funding for the Richmond Community Water System be received for information; AND THAT the Council authorize the execution of the Memorandum of Agreement between The Corporation of the Municipality of Bayham and the Grand River Conservation Authority; AND THAT the appropriate authorizing by-law be brought forward for Council’s consideration. CARRIED 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re Minor Variance A-10/23 Hiebert B. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-13/23, 11593 Plank Road Moved by: Councillor Froese Seconded by: Councillor Emerson THAT items 12.1.1 A & B be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-68/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Subdivision Agreement 1985763 Ontario Inc. Sandytown Subdivision Councillor Chilcott left the table at 7:24 pm Moved by: Councillor Froese Seconded by: Councillor Emerson THAT Report DS-68/23 regarding the Subdivision Agreement 1985763 Ontario Inc. Draft Plan of Subdivision 34T-BY2101 be received; AND THAT Council authorize the execution of a Subdivision Agreement between the Municipality and 1985763 Ontario Inc. to permit the completion of the Sandytown Subdivision in two Phases at 8341 Sandytown Road in the village of Straffordville; AND THAT By-law No. 2023-092 be presented for enactment. CARRIED Council Minutes December 21, 2023 4 Councillor Chilcott returned to the table at 7:29 pm B. Report DS-69/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E7-24 McLeod, 56557 Heritage Line Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report DS-69/23 regarding the Consent Application E7-24 McLeod be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E7-24 be granted subject to the following conditions and considerations: 1. Owner obtain a building permit for the existing “unauthorized” dwelling on the proposed severed lot 2. Owner obtain a permit to remove/decommission the existing “unauthorized” sewer lateral that extends to the existing “unauthorized” dwelling and that a permit be obtained to construct and connect a new independent sewer lateral connection to the municipal sanitary sewer in the Heritage Line public right-of-way for the proposed severed lot 3. Owner obtain an access permit from the County of Elgin to create a new independent access from Heritage Line to the proposed severed lot, or, if an independent access is not supported by the County of Elgin, the applicant/owner establishes an access easement over the existing portion of driveway on the retained lot in favour of the severed lot in order to provided future access to the owner of the proposed severed lot. 4. Engineered storm water management, drainage/grading plan for each parcel to demonstrate that each will drain properly with no negative impacts on the neighbouring lands or the street, all to the satisfaction of the Municipality 5. Payment of Cash in Lieu of Parkland Dedication fee as required in Municipal By-law No. 2020-053 6. Provide a digital copy of the registered plan of survey of the subject land 7. Planning Report fee due and payable to the Municipality upon consent approval 8. Purchase of a civic number sign for the severed lot from the Municipality CARRIED C. Report DS-70/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E8-24 CHR Farms Ltd. 56573 Calton Line Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report DS-70/23 regarding the Consent Application E8-24 CHR Farms Ltd. be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E8-24 be granted subject to the following conditions and considerations: Council Minutes December 21, 2023 5 1. Rezoning of the severed parcel from Agricultural (A1-A-34) zone to a Site-specific Rural Residential (RR-XX) Zone to include a Rear Yard Depth of 3.8 metres from the existing garage to remain 2. Rezoning of the retained lands from Agricultural (A1-A-34) zone to a Special Agricultural (A2-XX) zone to prohibit new dwellings, recognize and permit a maximum of three (3) supplementary farm dwellings in portions of the two (2) existing buildings to accommodate seasonal farm labourers, as well as, permit a minimum Side Yard Depth of 7.2 metres and prohibit any new supplementary farm dwellings 3. Owner obtain confirmation from Hydro One regarding the provision of hydro services, specifically whether new independent hydro servicing is required for each lot, or, alternatively, if Hydro One determines that maintenance easements are required over the existing hydro servicing on the severed and retained lots, the Owner provide confirmation of such easements to the Municipality 4. Owner provides written confirmation from a licensed well installer that a well is installed on the severed parcel to service the existing dwelling and provide the water quantity and water quality testing for nitrates and bacteria for both the severed and retained wells meeting provincial standards for potable water 5. The Development Agreement between the owners and the Municipality associated with Zoning By-law Z704-2020 for the supplementary farm dwellings be revised where necessary to ensure it is up to date with the applicable fee paid to the Municipality 6. Planning Report fee due and payable to the Municipality upon consent approval 7. Digital copy of the registered plan of survey 8. Purchase of civic number sign for the retained parcel CARRIED D. Report DS-71/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Housekeeping Zoning Amendment – Zoning By-law No. Z766-2023, Thompson Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Staff Report DS-71/23 regarding the Housekeeping Zoning By-law Amendment initiated by the Municipality of Bayham be received for information; AND THAT Zoning By-law No. Z766-2023 be presented to Council for enactment. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Township of Puslinch re Amendments to the Income Tax Act B. County of Elgin re December 6, 2023 County Council Highlights Council Minutes December 21, 2023 6 C. Long Point Region Conservation Authority re November 1, 2023 Meeting Minutes D. Long Point Region Conservation Authority re November 8, 2023 Budget Meeting Minutes Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT items 13.1.1 A – D be received for information. CARRIED 13.1.2 Requiring Action A. Straffordville Hall Foundation re SCC Renovation and ICIP Grant Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the correspondence from the Straffordville Hall Foundation re SCC Renovation and ICIP Grant be received for information; AND THAT this correspondence be referred to the 2024 operating budget deliberations through an addendum. CARRIED The Council Meeting recessed for a break at 8:04 pm The Council Meeting resumed at 8:12 pm 13.2 Reports to Council A. Report CL-16/23 by Meagan Elliott, Clerk re Facility Rental Policy Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report CL-16/23 re Facility Rental Policy be received for information; AND THAT the appropriate by-law be brought forward to adopt the policy as presented. CARRIED B. Report CL-17/23 by Meagan Elliott, Clerk re Social Media Policy and Presence Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report CL-17/23 re Social Media Policy and Presence be received for information; Council Minutes December 21, 2023 7 AND THAT staff report back to Council in Q1 2024 with costs, timeline and processes associated with having a Facebook page for further consideration of potential implementation. CARRIED C. Report CAO-67/23 by Thomas Thayer, CAO re Amendment to Site Plan Agreement and Development Agreement – 552855 Ontario Ltd. Big Otter Marina and Campground – 5 Bridge Street, SPA-06/23 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-67/23 re Amendment to Site Plan Agreement and Development Agreement – 552855 Ontario Ltd. o/a Big Otter Marina and Campground – 5 Bridge Street, Port Burwell (Application No. SPA-06/23) be received for information; AND THAT the appropriate by-law to amend the existing Development Agreement be brought forward for Council’s consideration. CARRIED D. Report CAO-68/23 by Thomas Thayer, CAO re Agreement with Arcadis for Third-Party Planning Services Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report CAO-68/23 re Agreement with Arcadis for Third-Party Planning Services be received for information; AND THAT the appropriate by-law to authorize an Agreement between the Municipality of Bayham and Arcadis be brought forward for Council’s consideration. CARRIED 14. BY-LAWS A. By-law No. 2023-090 Being a by-law to provide for an interim tax levy B. By-law No. 2023-091 Being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2024 C. By-law No. 2023-092 Being a by-law to authorize the signing of a subdivision agreement between 1985763 Ontario Inc. and the Corporation of the Municipality of Bayham to provide for the development of a plan of subdivision known as the Sandytown Road subdivision, village of Straffordville, Municipality of Bayham Council Minutes December 21, 2023 8 D. By-law No. 2023-093 Being a by-law to authorize the execution of a development agreement between 552855 Ontario Ltd. and the Corporation of the Municipality of Bayham E. By-law No. 2023-094 Being a by-law to amend By-law No. 2023-087 being a by-law for the management, regulation & control of cemeteries F. By-law No. 2023-095 Being a by-law to establish and require the payment for rates and fees G. By-law No. 2023-096 Being a by-law to adopt a facility rental policy H. By-law No. 2023-097 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Arcadis Professional Services (Canada) Inc. I. By-law No. 2023-098 Being a by-law to provide for the abandonment of Branches C and D of the Benner Drain J. By-law No. Z766-2023 Being a by-law to amend By-law No. Z456-2003, as amended – Housekeeping Thompson Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-law No. 2023-092 be voted on separately. CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT By-law Nos. 2023-090, 2023-091, 2023-093, 2023-094 2023-095, 2023-096, 2023-097, 2023-098 and Z766-2023 be read a first, second and third time and finally passed. CARRIED Moved by: Councillor Froese Seconded by: Councillor Emerson THAT by-law No. 2023-092 be read first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS Council Minutes December 21, 2023 9 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-099 Being a by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Confirming By-law No. 2023-099 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:53 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM SPECIAL COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers - HYBRID Tuesday, January 9, 2024 6:30 p.m. The January 9, 2024 Special Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT TREASURER LORNE JAMES PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL BY-LAW ENFORCEMENT OFFICER STEPHEN MILLER FIRE CHIEF HARRY BARANIK MANAGER OF PUBLIC WORKS / DRAINAGE SUPERINTENDENT STEVE ADAMS MANAGER OF CAPITAL PROJECTS / WATER/WASTEWATER ED ROLOSON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 6:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. 2024-2025 OPERATING BUDGET - DRAFT A. Report TR-01/24 by Lorne James, Treasurer re 2024-2025 Operating Budget – Draft Council recessed for a break at 8:39 pm and returned at 8:50 pm. Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT all 2024-2025 Draft Operating Budget correspondence, public comments, and addenda be received for information; Council Minutes January 9, 2024 AND THAT Council acknowledge the correspondence from the East Elgin Community Assistance Program; AND THAT further consideration of this item be referred to Municipal Assistance discussions. CARRIED Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report TR-01/24 re 2024-2025 Operating Budget - Draft be received for information; AND THAT the 2024 Operating Budget be approved and staff be directed to bring forward the 2024 Tax Rate By-laws. DEFEATED Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report TR-01/24 re 2024-2025 Operating Budget - Draft be received for information; AND THAT staff be directed to prepare a supplementary report identifying areas of potential cost savings in discretionary functional areas for the 2024-2025 Draft Operating Budget; AND THAT the supplementary report be presented to Council with the 2024-2025 Draft Operating Budget at a second Special Budget Meeting to consider the 2024-2025 Draft Operating Budget in March 2024. CARRIED 4. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-001 Being a by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Confirming By-law No. 2024-001 be read a first, second and third time and finally passed. CARRIED 5. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Emerson Council Minutes January 9, 2024 THAT the Council meeting be adjourned at 10:07 p.m. CARRIED MAYOR CLERK REPORT MUNICIPAL LAW ENFORCEMENT TO: Mayor & Members of Council FROM: Stephen Miller, By-law Enforcement Officer DATE: January 18, 2024 REPORT: BL 01/24 SUBJECT: 2023 BY-LAW ENFORCEMENT ANNUAL REPORT BACKGROUND Annually, staff provide Council with a summary of the By-law operations for the previous calendar year. Attached hereto is the 2023 Annual By-Law Summary Report for Council’s review and consideration. STRATEGIC PLAN Not applicable. ATTACHMENTS 1. 2023 Annual By-law Summary Report RECOMMENDATION 1. THAT Report BL-01/24 re 2023 By-law Enforcement Annual Report be received for information. Respectfully submitted: Reviewed by: Stephen Miller, MLEO (c), GDPA, Thomas Thayer, CMO, AOMC Licensed Paralegal LSO By-Law Enforcement Officer Chief Administrative Officer 1 Appendix A 2023 ANNUAL BY-LAW SUMMARY REPORT 2 Contents Introduction: ................................................................................................................................................. 3 Overall By-Law Related Responses: Calls for Service .................................................................................. 3 Service Level Increase………………………………………………………………………………………………………………………….4 Response Methods Regarding Completed calls .......................................................................................... 7 Value Added Services……………………………………………………………………………………………………………………………..8 Conclusion: ................................................................................................................................................... 8 3 Introduction: This Report is a summary for the year of 2023. In 2023, Council has adopted By-law No. 2023-003, which establishes a shared service Memorandum of Understanding (MOU) between the Municipality of Bayham and Township of Malahide for provision of services including by-law enforcement. Under the MOU, by-law enforcement services are to be provided to both municipalities by Bayham. For the first half of 2023, By-law Enforcement activities were the responsibility of the Fire Chief as well as a third party by-law enforcement contractor, “Tenet Security”. Due to increased regulatory pressure being placed on Municipal Fire Operations, the Fire Chief no longer had capacity to effectively continue to provide By-law Enforcement Services. On July 10, 2023, a dedicated By-law Enforcement Officer (BLEO) started with the Municipality of Bayham, with services being split between Bayham and Malahide. The BLEO has extensive training and experience in the field of By-law Enforcement and Property Standards as well as the provision of legal services to Municipalities as a licensed Paralegal with the Law Society of Ontario. Through quick and efficient resolution of complaints, it was determined in September of 2023 that the $20,000 cost for third-party By-law Enforcement in the Municipality of Bayham was no longer necessary, and Council has since resolved to allow this contract to expire. The responsibilities of the BLEO include enforcement of municipal by-laws, review and update of existing by-laws, implementation of new by-laws that meet the needs of the Municipality, as well as drafting Policies and Procedures related to by-law enforcement. By-law enforcement in the Municipality is governed by Municipal policy, which includes a multi-step approach to gain compliance. The first step generally includes a warning/educational letter notifying the violator of the offence and the consequences of those actions. The second step is a Notice of Violation, which will be more direct and in depth and will often include an Order of Compliance. The final step is enforcement and/or the Municipality remedying the complaint themselves. The overall goal of By-law Enforcement is voluntary compliance with municipal By-laws without having to resort to charges being laid in the Ontario Court of Justice. This is achieved by way effective communication, collaboration and education related to the By-laws that are in force and effect within the Municipality of Bayham. Overall By-Law Related Responses: Calls for Service The Municipality of Bayham By-law Department received 184 total complaints in 2023. This is an increase 3 percent over the 175 calls for service received in 2022, however it is notable that there were 97 additional complaints carried over from 2022 into 2023. The number of complaints dealt with in 2023 including those carried over from 2022 is 281. 4 Service Level Increase: As part of the increased level of service, the BLEO has been keeping stats related to complaints received. In addition to stats related to complaint volumes, the BLEO has been tracking the number of days between when a complaint has been received to initial response, as well as amount of time from initial response to resolution. The BLEO has also been tracking complaints by geographical area in Bayham. This improved statistical tracking will allow the Municipality of Bayham to make data-driven decisions related to By-law Enforcement activities going forward. For reference, the attached analysis is separated into complaints received before July 10, 2023 and complaints received after July 10, 2023. This separation is necessary to divide those complaints adopted by the BLEO upon hire, and those fully handled by the BLEO since hire. Of the 184 total complaints in 2023, 101 have been addressed in some manner by the full-time BLEO. total complaints adopted by BLEO 27 total actioned within 5 days 8 % 29.62% total complaints fully handled by BLEO 74 total actioned within 5 days 54 % 72.97% Since the shift to a full-time BLEO under shared services, the 5-day response rate has markedly increased from 30 to 73 percent. Further, the median number of days from complaint to response under the BLEO is 2 days. In addition, the median number of days from initial investigation to resolution has decreased by 50 percent, from 14 days to 7 days. The substantial improvement in statistics from earlier in 2023 speaks to the enhanced level of service being provided to Bayham residents and Council by the re- envisioned By-law Enforcement service. As previously discussed, the total number of investigations carried forward from 2022 into 2023 was 97. The total number of complaints carried forward from 2023 into 2024 is 13. The result is an 86 percent decrease in the workload carryover year-to-year from 2022 to 2023. This is attributable to a stark increase in available staff resources to deal with complaints quickly and efficiently, with the arrival of dedicated BLEO for the Municipality of Bayham. The following charts are a comparison of the total number of calls over the past two (2) years. 5 By-law Complaints July 10 2023- Year End Complaint Type Total Noise 3 Zoning 22 Grass and Weeds 2 Barking Dog 12 Non By-law Issue 5 Several By-law Issues 7 Parking 4 Dog at Large 9 Lot Maintenance 17 Livestock at Large 10 Property Standards 3 Roadside Garbage 3 Open Burning 1 Encroachment 2 # of Dogs 1 Total Count 101 3% 21% 2% 12% 5% 7%4% 9% 17% 10% 3%3% 1%2%1% By-law Complaints by Type July-Year End Noise Zoning Grass and Weeds Barking Dog Non By-law Issue Several By-law Issues Parking Dog at Large Lot Maintenance Livestock at Large Property Standards Roadside Garbage Open Burning Encroachment # of Dogs 6 By-law Complaints Jan 1 - July 2023 Complaint Type Total Animal Control 4 Prohibited Animals 4 Property Standards 0 Lot Maintenance 4 Noise 31 Parking/Traffic 26 Dumping/Littering 4 Burning Complaint 0 Zoning Complaint 4 Other 6 Total 83 5% 42% 35% 5% 5% 8% By-law Complaints Jan 1 -July 2023 Lot Maintenance Noise Parking/Traffic Dumping/Littering Burning Complaint Zoning Complaint Other 7 One will note that zoning complaints continues to be a significant portion of the amount of complaints received as was the case in previous years. These mainly relate to people utilizing trailers as residences (without seeking the proper Municipal planning approvals), or people using property for purposes other than permitted. Noise complaints as with previous years appeared to be rising in the first half of 2023, but were less statistically relevant in latter half of 2023. One possible explanation for this could be that a large number of noise complaints related to a particular area of the municipality in which an ongoing neighbour dispute was present. The work put in by Chief Baranik in the first half 2023 seemed to have brought peace to that situation thus negating further complaints later in the year. Complaints related to lot maintenance continued to prevalent in latter half of 2023. These complaints take a fairly significant amount of time to remedy as properties typically take as greater time to get cleaned up than they do to become non-compliant with the by-law. The majority of files carried forward from 2023 into 2024 are lot maintenance files where the property owner has been working towards compliance. Parking and Traffic related complaints also started off strong in 2023 but dropped in the latter half of the year. In 2024, planning is already underway as how to best address problems related to beach enforcement as well as parking enforcement in Port Burwell. Response Methods Regarding Completed calls: For the majority of calls for service, the steps outlined in the Municipal Law Enforcement Policy are followed, unless there is an inherent risk to public safety or protection of property. These typically entail a first contact approach, whereby the BLEO advises of 9% 5% 4% 12% 43% 7% 1%5% 6% 7% Total number of Calls for Service 2022 -175 Animal Control / Dogs 16 Prohibited Animal 9 Property Standards 7 Lot Maintenance 21 Noise 76 Parking / Traffic 12 Dumping / Littering 2 Fire/Burning 9 Zoning 11 Other 12 8 the by-law and that there has been a complaint, some education on how the by-law applies, and a caution - Verbal Warning asking for on-going compliance with the by-law. For more complex files such as zoning or lot maintenance, typically a Notice of Contravention is sent with a compliance date and a re-inspection ensues to confirm compliance. Depending on whether compliance is achieved or not, the By-law Enforcement Officer (in conjunction with the CAO) will elect the next course of action, which can include a final notice, additional time for compliance to be achieved, or charges if absolutely necessary. The success of By-law Enforcement is gauged on voluntary compliance without the necessity of charges being laid. Staff are pleased to advise that no charges were necessary in 2023 for non-compliance with a By-law. One (1) Property Standards Order was issued, the matter proceeded to a Hearing and ultimately achieved compliance. Value Added Services: As previously stated, the current BLEO not only has an extensive background/training in By-law Enforcement but is also a licensed Paralegal with a prosecutorial background, and extensive experience drafting and implementing new by-laws. The BLEO also has experience liaising with the Ministry of Attorney General in order to get set fines approved for by-laws that the Municipality of Bayham wishes to bring forward. This is a task that historically was given to Elgin County Legal. This additional work will likely see the cost of legal services decrease for the Municipality of Bayham, as this task can be now done by Municipal Staff. The BLEO had success in getting set fines approved by the Regional Senior Justice of the Peace for the Dog Control By-law as well as the Parks By-law in 2023. The BLEO has further been liaising with the CBO and Deputy CBO on building files to determine the best course of action. He is willing to be utilized by building officials to do observe and report back on outstanding building issues which could likely see an increase in fees related to Building Permits. Conclusion: In general, Municipal By-laws are challenging as they are the most personal form of law enforcement towards an individual. Federal laws often reflect the moralities of society which most people respect and agree with the enforcement of the violations. Provincial laws are slightly more invasive and regulatory for the individual, however they deal with restriction for the general safety and protection of society, such as the Highway Traffic Act or the Reopening of Ontario Act. Municipal by-laws are the most personal as they deal with the individual’s personal property including their house, possessions, and activities. As such, there has to be a balance between the expectation of the complainant and the enforcement of the By-law. As previously stated, the By-law department utilizes as multi-step approach to gain compliance. 9 By-law enforcement is time-consuming in nature, particularly for a one-person department that serves two municipalities with various pieces of legislation. As education and attempting to work with the violators often leads to compliance, this multi- step approach has proven effective. The BLEO continuously works with other Municipal departments, including Planning, Building, Public Works, and Legal, and other agencies such as the OPP, Port Burwell Provincial Park, and South West Public Health Unit to assist in obtaining compliance. In 2024, the Municipality of Bayham looks forward to the ongoing collaboration with the Township of Malahide regarding by-law enforcement matters under a successful shared service arrangement. The Fire Chief will maintain oversight of the Burning By-law and will retain the BLEO title in a limited capacity, particularly to address overflow and vacation/time off back-up as deemed appropriate. By-law will also be investigating further creative options for revenue generation, including the possibility of paid parking at the beach without the need for the front-end capital investment required through pay stations and similar infrastructure. ZBA-13/23 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: TAMARA AND ROBERT MACALONEY LOCATION: 11593 PLANK ROAD, EDEN TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-13/23). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, January 18th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Hamlet Commercial (HC)’ zone to ‘Hamlet Residential (HR)’ to permit and recognize the existing stand- alone residential dwelling not supported by a commercial use. The subject property is known as 11593 Plank Road, west side and north of Eden Line, in the Hamlet of Eden. THE EFFECT of this By-law will be to permit and recognize the continued use of the existing stand-alone residential dwelling not supported by a commercial use. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments are to be submitted on or before 12:00 Noon on Wednesday, January 10, 2024 to munderhill@bayham.on.ca or at the municipal office to be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 15th day of December 2023. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca Hamlet of Eden REPORT DRAINAGE TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works|Drainage Superintendent DATE: January 18, 2024 REPORT: DR-01/24 SUBJECT: PETITION FOR DRAINAGE – WILLIAM REDECOP – VIENNA RIDGE SUBDIVISION BACKGROUND This Report is to present Council the Petition filed with the Clerk of the Municipality of Bayham on December 20, 2024. The petition is signed by William Redecop, and is for drainage works for lands owned by William Redecop and Partners, known as Lot D North of King Street and East of North Street, Part of Lot E East of North Street, Part of Lot G South of Chapel Street in the Municipality of Bayham. This land is situated within the Village of Vienna and on the East side of North St. Section 4(1) of the Drainage Act provides for a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by: (a) The majority in number of the owners, as shown by the last revised assessment roll of lands in the area, including the owners of any roads in the area: (b) The owner or owners, as shown by the last revised assessment roll, of lands in the area representing at least 60% of the hectarage in the area; (c) Where a drainage works is required for a road or part thereof, the engineer, road superintendent or person having jurisdiction over such road or part, despite subsection 61(5); (d) Where a drainage works is required for the drainage of lands used for agricultural purposes, the Director. The Drainage Act provides that Council must give consideration to the petition and, within thirty days (Section 5.1.a) of the filing, decide whether or not it will proceed. If Council decides not to proceed then written notice of its decision must be sent to each petitioner. A petitioner may appeal to the Ontario Drainage Tribunal if Council decides not to proceed, or if Council does not act on the petition within 30 days. It may be difficult for Council to make a decision on the validity of the petition as it is based on definition of the “area requiring drainage”. Initially, the petitioner(s) define this area on the petition they submit, however the area must be defined by an engineer at the “on-site meeting” to determine the validity of the petition. If the Municipality decides to proceed then written notice of its decision must be given to (Section 5.16): (a) each petitioner; (b) the Clerk of each local municipality that may be affected; (c) the Conservation Authority that may be affected; (d) the Ministry of Natural Resources; (e) The Ministry of Agriculture, Food & Rural Affairs. The Municipality must appoint an engineer within sixty days (Section 8.3) of giving notice to proceed. The choice of engineer is the decision of Council. When appointed by Council to prepare a report on the drainage work, the engineer is to file said report within six (6) months (Section 39.1) of the appointment. Following the appointment the engineer must (Section 9.1) cause the Municipal Clerk to send a written notice, specifying the time and place of an “on-site meeting”. The notice must be served seven days prior to the proposed site meeting. DISCUSSION The property owned by William Redecop and partners is in the process finalizing an eight (8)-lot subdivision agreement. Part of the conditions was a legal outlet for drainage. Staff have already determined that the existing storm system that runs parallel with North Street are undersized to accommodate additional flows after the houses are complete. Staff had notified the developer the process and the need for the legal outlet for this development. Utilizing the Ontario Drainage Act to provide a legal outlet may be the most viable option. Pending an on-site meeting and the review the existing site plan and current storm water system along North Street, the decision would be at direction of the municipal engineer. The developer currently has a servicing plan that already exists and identifies options to procced with the upgrading the existing drain utilizing the Drainage Act. It is staff recommendation, if to proceed with the petition, to retain Spriets Associates Ltd. as the municipal drainage engineer to move forward with this petition. STRATEGIC PLAN Not applicable. RECOMMENDATION THAT Report DR-01/24 regarding the petition for drainage for William Redecop – Vienna Ridge Subdivision be received; AND THAT the Council of The Corporation of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from William Redecop; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates Ltd., Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council’s consideration. Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works|Drainage Superintendent Chief Administrative Officer REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Scott Sutherland, Chief Building Official DATE: January 18, 2024 REPORT: DS-01/24 SUBJECT: 4TH QUARTER REPORT BACKGROUND The purpose of this report is to inform Council of the activities of the Building Services Department for Q4 2023 and 2023 year-end. Building Services had a transition year in 2023. For the first half of the year, Building Services was conducted internally by a part-time contractor with permit submission being paper-based. For the second half of the year, Building Services has been provided by the Township of Malahide Building department with permit submission encouraged through the Municipality of Bayham’s Cloudpermit portal while still accepting hard-copy submissions. All building permit applications are reviewed in accordance with the timelines set out in the Ontario Building Code. DISCUSSION The summary of building permits issued in Q4 2023 are as listed on the chart below: Year 2023 2022 2021 No. permits issued 24 21 37 Permit fees $21,255 $20,484 $50,951 Construction Value $4,105,999 $1,702,000 $7,745,100 Houses 7 0 7 Farm Buildings 0 0 3 Other 17 21 27 Council will note Q4 2023 building activity is fairly consistent when compared to earlier in 2023 and Q4 2022. Q4 2022 was the first quarter of a visible downturn in local building activity, which has persisted now for the last ~15 months. The number of house permits, however, does continue to slowly rebound. The seven (7) house permits issued in Q4 is the most in a quarter in 2023, which is a positive trend. This corresponds with the increased construction value from Q4 2022. With increased interest in subdivision development, and corresponding execution of Subdivision Agreements to permit this form of development, a continued increase in house permit is anticipated in 2024. Total Building Permits for 2023: Year 2023 2022 2021 No. permits issued 112 160 189 Permit fees $110,278 $192,034 $211,373 Construction Value $18,999,899 $28,404,000 $23,800,385 Houses 20 33 35 Farm Buildings 0 8 6 Other 92 119 148 The overall decrease in building permit activity in 2023 is likely due, at least in part, to high interest rates continuing in 2023, which affect borrowing of all types, including construction. As noted, this has been a trend since late-2022 and will likely persist into 2024 until interest rates level out or reduce. The number of permits and construction value are 30 and 34 percent reductions from 2022. The permit fees collected were 43 percent less than 2022, which resulted in a large revenue deficit in building services for the year, and which has been accounted for when drafting the 2024-25 Draft Operating Budget. STRATEGIC PLAN Not applicable. RECOMMENDATION 1. THAT Report DS-01/24 re 4th Quarter Report be received for information. Respectfully Submitted by: Reviewed by: Scott Sutherland, CBCO Thomas Thayer, CMO, AOMC Chief Building Official Chief Administrative Officer REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: January 18, 2024 REPORT: DS-02/24 FILE NO. C-07 / D13.SHAW Roll # 3401-000-006-02400 SUBJECT: Rezoning Application ZBA-11/23 – Shaw, C & Shipway, D 10465 Plank Road Draft Zoning By-law No. Z767-2023 BACKGROUND Originally Council considered a zoning amendment application ZBA-11/23 submitted by Charles Shaw and Debbie Shipway to permit livestock uses in accessory buildings within a Rural Residential (RR) Zone at 10465 Plank Road. Council considered and received Staff Report DS-57/23 on October 5, 2023 and passed the following resolution: Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-57/23 regarding the Charles Shaw and Debbie Shipway rezoning application ZBA-11/23 be received for information; AND THAT Council defers the requested Zoning By-law Amendment application for the following reasons: a) In order to address conformity with Official Plan Policy 2.1.2.2(a), the applicant shall provide an MDS II Report/Analysis prepared by a qualified professional. b) In order to address conformity with Official Plan Policy 2.1.2.3, the applicant shall confirm that the proposed buildings used for the housing of livestock or storage of manure and including the construction of an earthen manure storage facility does not exceed 5 nutrient units. Should the proposed use exceed 5 nutrient units, the applicant shall provide a Nutrient Management Strategy prepared by a Staff Report DS-02/24 Shaw Shipway 2 qualified professional. c) That the applicant consult with the LPRCA to determine whether the proposed accessory structures fall within the regulation limits of the Conservation Authority and would require written permission and/or permit from the LPRCA. Following this, Council considered and received Staff Report DS-67/23 on December 7, 2023 and passed the following resolution: Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report DS-67/23 regarding the Shaw and Shipway rezoning application ZBA- 11/23 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held September 21, 2023 associated with this application, there were no written submissions and no oral presentation received regarding this matter; AND THAT Council considered Staff Report DS-57/23 on October 5, 2023 and deferred the application for the purpose of obtaining additional information regarding MDS II Report /Analysis, Nutrient Management Strategy and LPRCA comments; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Council defer the requested Zoning By-law Amendment Application ZBA-11/23, subject to the applicant amending the application for further consideration: a) by proposing a reduced number and/or type of livestock that generate less odour, and reduces the required MDS II setbacks; and, b) by submitting an MDS II Map/Schedule and associated calculations prepared by a qualified professional, similar to what was prepared by municipal staff, demonstrating that the proposed livestock accessory buildings/structures are located outside of the required MDS II setbacks to ensure that the intent and purpose of the MDS Guidelines are met. DISCUSSION The applicant has provided the MDS II Map/Schedule and Calculations as required and reduced the number of livestock proposed to be thirty (30) chickens, six (6) sheep, six (6) goats and one (1) pig for a total of forty-three (43) livestock being the equivalent of 1.9 Nutrient Units. An additional Arcadis memorandum, dated January 4, 2024, being the third memorandum in consideration of Zoning Amendment Application ZBA-11/23, is attached. The memorandum provides for a further analysis of the Zoning Amendment application with the MDS II Map/Scheule and calculations provided by the applicant. Staff and planner concur that with the revisions made to the livestock numbers and the MDS II Staff Report DS-02/24 Shaw Shipway 3 Map/Schedule and Calculations provided by a qualified professional that the application may be supported with site-specific Rural Residential (RR-48) Zone. STRATEGIC PLAN Not applicable. ATTACHMENTS: 1. T. Coelho, Environmental Consultant, MDS II Map/Schedule dated December 11, 2023 2. T. Coelho, Environmental Consultant, MDS II Calculations, dated December 11, 2023 3. Arcadis Memorandum, dated January 4, 2024 4. Draft Zoning By-law No. Z767-2024 RECOMMENDATION THAT Report DS-02/24 regarding the Shaw and Shipway rezoning application ZBA-11/23 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held September 21, 2023 associated with this application, there were no written submissions and no oral presentation received regarding this matter; AND THAT Council considered Staff Reports DS-57/23, DS-67/23, and DS-02/24 including the additional information provided by the environmental consultant regarding MDS II Mapping and Calculations dated December 11, 2023; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003 , as amended, be further amended by changing the zoning on a property located in Concession North Gore West Part Lot 20, known municipally as 10465 Plank Road, from Rural Residential (RR) to Site-Specific Rural Residential (RR-48) to permit the keeping of livestock in addition to all other uses permitted in the Rural Residential Zone; AND THAT Zoning By-law No. Z767-2024 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer 0 km0.05 N Tristan Coelho Prepared By:Notes: Type A - 308ft Shipway MDS II THIS IS NOT A PLAN OF SURVEY. 12/11/2023 42.77138 N, -80.76157 W Map Created: Map Center: © King's Printer for Ontario and its licensors. May Not be Reproduced without Permission. 12/11/2023 101-410 Albert Street Waterloo, ON, N2L 3V3 www.arcadis.com Memorandum To/Attention Municipality of Bayham Date January 4, 2024 From Christian Tsimenidis, BES Project No 3404-914 cc William Pol, MCIP, RPP Subject Charles Shaw and Debbie Shipway - Application for Zoning By-law Amendment ZBA 11/23, 10465 Plank Road Background 1. We have completed our review of the application for Zoning By-law Amendment submitted by Charles Shaw and Debbie Shipway for 10465 Plank Road, west side and south of Howey Line. The applicant is requesting an amendment to change the zoning regulations from Rural Residential (RR) Zone to a site-specific Rural Residential (RR-48) Zone to permit new livestock uses, livestock-related buildings and structures in accessory for a maximum equivalent of 1.9 Nutrient Units, and a Maximum Building Floor Area equivalent to or less than 10 m2 per structure. Section 7.1 and Section 7.11 of Zoning By-law Z456-2003 currently do not permit livestock uses in accessory buildings within the ‘Rural Residential (RR)’ zone. 2. The applicant is proposing 30 chickens, 6 sheep, 6 goats, and 1 pig for a total of 43 livestock. The applicant is proposing to house the livestock in three (3) proposed accessory buildings on the subject property, each approximately 9.29 m2 (100 ft2) in size. This equals an estimated total Building Floor Area of 27.87 m2 (300 ft2) for the keeping of 43 livestock. 3. This Zoning By-law Amendment Application was originally considered by Council on October 5th, where the decision of Council was to defer the application, as Staff required more information from the applicant to address conformity with the Bayham Official Plan. This application was then considered by Council on December 7th where the decision of Council was again to defer the application. Staff had recommended a second deferral of the application, as the applicant was willing to prepare a revised application and demonstrate the proposal could meet the required MDS II setbacks in order to limit or prevent land use conflicts and minimize nuisance complaints from odour. 4. Subsequently, the applicant has provided the required information as follows: a) MDS II Map and Calculations: The applicant worked with a qualified professional to prepare the MDS II Map and Calculations, as requested ARCADIS MEMORANDUM Municipality of Bayham – January 4, 2024 2 by Staff. Based on the map and calculations prepared by the applicant’s consultant for the proposed 30 chickens, 6 sheep, 6 goats, and 1 pig, a setback of 94 metres was determined from the existing dwellings on neighbouring properties in the immediate area. The developable area for the proposed accessory buildings/structures to house the livestock is located approximately to the rear of the existing single-detached dwelling and accessory shed (to be removed). b) Nutrient Management Strategy: The applicant demonstrated that the proposed 30 chickens, 6 sheep, 6 goats, and 1 pig would generate a total of 1.9 Nutrient Units. As such, it was determined that the preparation of a Nutrient Management Strategy was not required, given the proposed livestock do not exceed 5 Nutrient Units. 5. The lands are designated as ‘Agriculture’ on Schedule ‘A1’ - Land Use in the Municipality of Bayham Official Plan with a ‘Hazard Lands’ overlay as per Schedule ‘A2’ - Constraints of the Official Plan on majority of the subject lands. The lands are currently zoned Rural Residential (RR) on Schedule ‘A’ Map No. 6 in Zoning By- law No. Z456-2003. The subject lands are also within the Long Point Region Conservation Authority (LPRCA) Regulation Limits, as a result of the adjacent watercourse to the west. 6. The statutory Public Meeting was originally held on September 21st, 2023, and no written or oral public comments were received. Subject Property and Surrounding Area 7. The subject property has a lot area of approximately 23,309.89 m2 (2.33 ha.), estimated lot frontage of 337.1 m (1,105.9 ft), and a lot depth of 72.6 m (238.3 ft). The subject property comprises of a single-detached residential dwelling, accessory shed (approximately 50 m2), and detached garage. It is understood the existing accessory shed will be removed by the applicant to make additional space for one of the proposed accessory buildings for livestock, should the Zoning By-law Amendment be approved. 8. The subject lands are surrounded by a cluster of residential dwellings, notably a rural residential lot immediately to the north (not supported by agricultural operations). One (1) agricultural lot with existing operations to the east exists, as well as smaller agriculturally zoned lots to the south that are currently not supported by agricultural operations, only residential. A watercourse is also located immediately west of the subject property. ARCADIS MEMORANDUM Municipality of Bayham – January 4, 2024 3 Municipality of Bayham Official Plan 9. The Bayham Official Plan designates the subject property as ‘Agriculture’ in Schedule ‘A1’ – Land Use, which permits the keeping of livestock associated with non-farm residential uses subject to Section 2.1.2.2(a) of the Official Plan: Section 2.1.2.2(a) - Minimum Distance Separation Formulae The keeping of livestock in a hobby farm context is permitted in connection with both farm and non-farm residential uses provided the complement of livestock facility complies with the regulations of the M.D.S. II. For the purposes of this policy, any animal or fowl that are referenced in the Minimum Distance Separation Formulae tables will be considered as livestock. Comment: The proposed site-specific Zoning By-law Amendment to permit livestock uses, livestock-related buildings and structures on the subject lands would constitute as a hobby farm on a non-farm residential use within the ‘Agriculture’ designation. As previously mentioned in this Memo, the applicant worked with a qualified professional to prepare the MDS II Map and Calculations, as requested by Staff. Based on the map and calculations prepared by the applicant’s consultant for the proposed 30 chickens, 6 sheep, 6 goats, and 1 pig, a setback of 94 metres was determined from the existing dwellings on neighbouring properties in the immediate area. Staff reviewed the MDS II Map and Calculations provided by the applicant and are satisfied with the work completed. As such, based on the required 94 metre setback and mapping provided by the applicant, the only area on the subject property that can meet the MDS II setbacks is located to the rear of the existing single-detached dwelling and existing accessory shed (to be removed). The proposed area is considered suitable, as it is located outside of the required 94 metre setback and the regulated woodlands to the rear of the site. In order to ensure the applicant meets the required MDS II setback of 94 metres, Staff are including Site-Specific Exceptions pertaining to the required Front Yard Depth and Side Yard Depth to the proposed RR-48 Zone. Please refer to Paragraph 14 in this Memo for further analysis. 10. The Official Plan also provides direction with respect to Nutrient Management for the establishment of a new or expanding livestock operation, including buildings used for the housing of livestock or storage of manure in Section 2.1.2.3 as follows: Section 2.1.2.3 - Nutrient Management Prior to the issuance of a building permit, the establishment of a new or expanding livestock operation including buildings used for the housing of livestock or storage of manure and including the construction of an earthen manure storage facility, that are in excess of 5 nutrient units, shall prepare a ARCADIS MEMORANDUM Municipality of Bayham – January 4, 2024 4 nutrient management strategy and/or plan in accordance with the Nutrient Management Act and any regulations made pursuant to such Act, including Regulation 267/03. Comment: As previously mentioned, applicant is proposing 30 chickens, 6 sheep, 6 goats, and 1 pig for a total of 43 livestock. The applicant completed the Nutrient Management Strategy Form to determine the total Nutrient Units generated as a result of the proposed livestock. It was determined that the proposed livestock would generate a total of 1.9 Nutrient Units. As such, the preparation of a Nutrient Management Strategy was not required, given the proposed livestock do not exceed 5 Nutrient Units. Staff are satisfied with the information provided by the applicant. In order to ensure the applicant maintains the proposed 1.9 Nutrient Units (which directly correlates with the required MDS II setback of 94 m), Staff are including a Site-Specific Exception requiring a maximum of 1.9 Nutrient Units to the proposed RR-48 Zone. Please refer to Paragraph 14 in this Memo for further analysis. 11. The Official Plan further designates part of the subject lands as being within the ‘Hazard Lands’ overlay, as a result of the watercourse to the west of the subject lands. Section 6.1.2 of the Official Plan prohibits the development of structures within this designation except where a permit or written clearance is obtained from the LPRCA. Comment: The LPRCA confirmed that a permit would not be required for this application, given that the proposed structures will be non-habitable, are under 108 ft2 in size, and would be associated with the existing residential use. 12. Based on the analysis provided above, it is our opinion that the proposed Zoning By-law Amendment Application would conform to the Bayham Official Plan, notably Sections 2.1.2.2.a) and 2.1.2.3. Municipality of Bayham Zoning By-law 13. The subject lands currently are zoned Rural Residential (RR) in the Municipality of Bayham Zoning By-law. As per Section 7.1 of the Zoning By-law, the keeping of livestock is not a permitted use in the RR Zone. Further, Section 7.11.1 of the Zoning By-law states that the establishment of new livestock uses, livestock-related buildings and structures are prohibited in accessory buildings within the RR Zone. 14. The intent of this proposed Zoning By-law Amendment is to rezone the subject property from ‘Rural Residential (RR)’ zone to a site-specific ‘Rural Residential’ (RR-48)’ zone to permit new livestock uses, livestock-related buildings and structures in accessory for a maximum equivalent of 1.9 Nutrient Units, and a Maximum Building Floor Area equivalent to or less than 10 m2 per structure. Further, a minimum Front Yard Depth of 49.0 m and minimum Side Yard Depth of 90.0 metres (from the northern interior lot line) would be required for all new ARCADIS MEMORANDUM Municipality of Bayham – January 4, 2024 5 livestock-related accessory buildings and structures. The required Site-Specific Exceptions are required in order to ensure that the applicant or future property owner does not exceed or deviate from this proposal of 1.9 Nutrient Units and required MDS II setback of 94 metres. This proposal would conform to all other applicable regulations of the RR Zone and Zoning By-law. Conclusion and Recommendations 15. Based on our review, we recommend Council approve the requested Zoning By-law Amendment to change the zoning to a site-specific Rural Residential (RR-48) Zone. Christian Tsimenidis Arcadis Professional Services (Canada) Inc. Christian Tsimenidis, BES Consulting Planner to the Municipality of Bayham THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z767-2024 SHAW/SHIPWAY BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A” Map No. 6 by changing the zoning symbol on the subject property from Rural Residential (RR) to a site-specific Rural Residential (RR-48) zone, which lands are outlined in heavy solid lines and marked “RR-48” on Schedule “A” Map No. 6 to this By-law, which schedule is attached to and forms part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 7.13 Exceptions – Rural Residential (RR) Zone by adding the following clauses: 7.13.48.1 Defined Area RR-48 as shown on Schedule “A” Map No. 6 to this By-law. 7.13.48.2 Additional Permitted Uses The keeping of livestock shall be permitted for a maximum equivalent of 1.9 Nutrient Units, in addition to all other uses permitted in the Rural Residential (RR) Zone. 7.13.48.3 Minimum Front Yard Depth 49.0 m for new livestock-related accessory buildings and structures. 7.13.48.4 Minimum Side Yard Depth 90.0 m from the northern interior side lot line for new livestock-related accessory buildings and structures. 7.13.48.5 Regulations for Accessory Buildings Notwithstanding the regulations of subsection 7.11 of this By-law, the establishment of new livestock uses, livestock-related buildings and structures shall be permitted for a Maximum Building Floor Area equivalent to or less than 10 m2 per structure. 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal. READ A FIRST TIME AND SECOND TIME THIS 18TH DAY OF JANUARY 2024. READ A THIRD TIME AND FINALLY PASSED THIS 18TH DAY OF JANUARY 2024. MAYOR CLERK REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: January 18, 2024 REPORT: DS-03/24 FILE NO. C-07 / D08 SUBJECT: OFFICIAL PLAN CONFORMITY REVIEW 2024 PUBLIC ENGAGEMENT AND COMMUNITY STRATEGY OPTIONS BACKGROUND There have been significant changes to planning policy and land use changes since the last Official Plan Review completed in 2019. The required 5-Year Official Plan Conformity Review will ensure the Official Plan of the Municipality of Bayham is up-to-date; has regard to matters of Provincial interest; is consistent with the Provincial Policy Statement; is consistent with the Elgin County Official Plan; and ensures the policies and map schedules continue to address local land use planning priorities and changing community needs, as well as other site-specific issues which will affect certain land uses and/or areas of the Municipality. As Council is aware, the Municipality of Bayham is initiating the formal process for the 5-Year Review of the Bayham Official Plan in 2024. DISCUSSION In order to proceed with the Official Plan Conformity Review, staff wish to provide information for Council’s consideration. The attached Arcadis memorandum, dated January 5, 2024, provides three (3) scenarios for Public Engagement and Communication Strategies to consider. STRATEGIC PLAN 1.1: Quality of Place > To invest in community infrastructure initiatives that create an effective foundation that contribute to Bayham’s quality of life and economic prospects. Initiative(s): Focus on strategically encouraging urban development and growth Staff Report DS-03/24 OPC Review 2 1.2: Quality of Place > To develop policies, plans and strategies that continually enhance the visitor experience to Bayham, and increase the economic benefit of tourism to the community. Initiative(s): Not applicable. 2.2: Quality of Life > To ensure through planning and related strategies, a diversity of affordable housing opportunities that meet the needs of new and current residents. Initiative(s): Encourage the development of affordable housing, where applicable Review the Official Plan Encourage a mix of housing types in any proposed development 2.3: Quality of Life > To engage the community in raising its value for and consciousness of the environment through innovative natural area, energy and other environmental conservation initiatives Initiative(s): Not applicable. ATTACHMENTS: 1. Arcadis Memorandum, dated January 5, 2024 RECOMMENDATION THAT Report DS-03/24 re Official Plan Conformity Review 2024 – Public Engagement and Community Strategy Options be received for information; AND THAT staff be directed to proceed with Scenario ___; AND THAT Arcadis prepare a detailed work plan outlining the scope of work, estimated timelines, and associated budget/fees to formally initiate the Official Plan Conformity Review 2024. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer 101-410 Albert Street Waterloo, ON, N2L 3V3 www.arcadis.com Memorandum To/Attention Municipality of Bayham Date January 5, 2024 From Christian Tsimenidis, BES Project No 3404-Official Plan Conformity Review cc Victor Labreche, MCIP, RPP Douglas Stewart, MCIP, RPP William Pol, MCIP, RPP Subject Municipality of Bayham - Official Plan Conformity Review Council Consideration of Public Engagement and Communication Strategy Options BACKGROUND AND PURPOSE 1. Arcadis (formerly IBI Group) has been providing day-to-day planning services for several years to the Municipality of Bayham. As part of our planning services, the Municipality is required to initiate the formal process for the 5-Year Review of the Bayham Official Plan (Hereinafter referred to as “Official Plan Conformity Review” or “Official Plan Review”) and given Elgin County is completing their Official Plan Review. As part of the initiation, the purpose of this Memo is to provide the Municipality of Bayham Council an opportunity to consider both Public Engagement and Communication Strategy Options with respect to the Official Plan Conformity Review project. Public engagement and communication components are essential for meeting the statutory requirement under the Planning Act, as well as maintaining transparency with the public, other specific interested parties, the County, and agencies within the Municipality of Bayham. 2. The Province of Ontario has made significant planning policy and land use changes over the recent years that must be incorporated into Official Plans at the county and municipal level. The current Municipality of Bayham Official Plan was approved in February of 2019, following the municipality’s last “Official Plan Review” process. The purpose of the Official Plan is to provide policy direction to Municipal Council and the general public on matters related to land use, development, and redevelopment within the Municipality. Municipalities are required under Section 26 of the Planning Act to conduct an Official Plan Review every five (5) years to ensure that their Official Plan: Is consistent with the Provincial Policy Statement; Has regard to the matters of provincial interest; Conforms with the County of Elgin Official Plan. ARCADIS MEMORANDUM Municipality of Bayham – January 5, 2024 2 Therefore, the Municipality of Bayham is approaching the statutory timeline to undertake it’s Official Plan Review to meet the objectives listed above and give Council and the community the tools it requires to evaluate Planning Act applications. PUBLIC ENGAGEMENT STRATEGY OPTIONS 3. At a regular scheduled Council Meeting, Arcadis would provide a presentation to announce the initiation of the Bayham Official Plan Review, to launch the Official Plan Review municipal website page, outline the process, and how people can be engaged. 4. The Planning Act requires one (1) statutory public meeting as part of the Official Plan Review process. Traditionally, the Statutory Public Meeting is held after the preparation of a draft Official Plan where the public and agencies have commented and is to be considered by council for adoption. Should Council wish to engage the public in addition to the one (1) statutory public meeting requirement through supplementary Public Engagement Options, the following approaches could be considered: In-Person Open House(s): Host in-person two (2) Open Houses where there would be a display boards of materials, handouts, presentation from Arcadis, followed by a Question-and-Answer session. Participants would be encouraged to provide written comments. Open House would be held for the serviced settlements of Vienna and Port Burwell. A suitable location of the meeting should be considered that is Accessible. Open House would be held in Straffordville at the Bayham Municipal Office. Virtual Open House(s): Host a virtual open house (or multiple) through Zoom in order to provide an opportunity for those who miss the in-person open house(s). The virtual open house(s) would be supplementary to the in-person open house. One-on-One Appointments: Public or individuals representing other specific interested parties can schedule one-on-one appointments with Arcadis Staff at the Bayham Municipal Office in Straffordville. This would likely occur once per month for individuals to book an appointment. This provides an alternative for those who wish to speak in-person, but not in a public setting at an open house. 5. We are recommending that there would be two (2) times for the scheduling of the In-Person Open Houses. 1) At the initiation of the Official Plan Review. 2) At the completion of the Draft Official Plan. As such, we anticipate the scheduling for Public Engagement could be: ARCADIS MEMORANDUM Municipality of Bayham – January 5, 2024 3 1) Project Initiation – How to get engaged. Council Meeting – Initiation of the Official Plan Review 2) 1st Engagement – What are your thoughts. Vienna/Port Burwell Open House; and/or Straffordville Open House; and/or Virtual Open House; and/or One-on-One Appointments; Review written comments. 3) 2nd Engagement – Draft Official Plan Vienna/Port Burwell Open House; and/or Straffordville Open House; and/or Virtual Open House; and/or One-on-One Appointments; Review written comments. 4) Statutory Public Meeting – Revised Draft Official Plan Review written and oral submissions. 5) Council Adoption of the Official Plan COMMUNICATION STRATEGY OPTIONS 6. In order to convey the Official Plan Conformity Review project to the public and other specific interested parties, the following list of communication options could be considered: Municipal Website: Utilize the “new” Bayham website to setup a webpage containing the necessary information for the public to view, including project timelines, important meeting dates, a draft version of the Official Plan, etc. The dedicated webpage can be used as the main “hub” for project information. Official Plan Review Email: Setup a dedicated email address (e.g., BayhamOPReview@bayham.on.ca) that is specific to this project to receive inquiries, feedback, and circulate new or updated information pertaining to the project. Should the public have any questions, they can email the specific project email address. ARCADIS MEMORANDUM Municipality of Bayham – January 5, 2024 4 Contact List: Utilize a list of email addresses or phone numbers of participating individuals and groups in order to maintain consistent communication. Newspaper(s): Include project details in the local newspaper circulation, including the Aylmer Express and Norfolk & Tillsonburg Newspaper. Special Events: Setup a booth or table at local events that occur throughout the year, including Canada Day or the Watermelon Festival, to circulate information pertaining to the project. Radio: Broadcast the project information using the local radio, specifically to the Low German Mennonite community in order to provide greater outreach. CONCLUSION AND RECOMMENDATIONS 7. As previously mentioned, the purpose of this Memo is to provide the Municipality of Bayham Council an opportunity to consider both Public Engagement and Communication Strategy Options with respect to the Official Plan Conformity Review project. 8. Therefore, the following three (3) “scenarios” have been prepared based on the above mentioned Public Engagement and Communication Strategy Options in Paragraphs 4 and 6 of this Memo. Each scenario will address the requirements of the Planning Act for the Official Plan Review. The intent of these three (3) scenarios is to provide Council direction with respect to the preferred approach for the Official Plan Conformity Review Public Engagement and Communication Strategy. Should Council wish to tailor the below noted scenarios, we encourage that Council removes and/or includes Public Engagement and Communication Options for a “preferred” scenario: Scenario 1 (Recommended): In-Person Engagement and Digital Communication Public Engagement Communication In-Person Open House(s) Municipal Website One-on-One Appointments Official Plan Review Email Contact List Scenario 2: Hybrid (Mix of In-Person and Digital Engagement and Communication) Public Engagement Communication In-Person Open House(s) Municipal Website Virtual Open Houses(s) Official Plan Review Email One-on-One Appointments Contact List Newspaper(s) ARCADIS MEMORANDUM Municipality of Bayham – January 5, 2024 5 Scenario 3: Utilize All Options Public Engagement Communication In-Person Open House(s) Municipal Website Virtual Open Houses(s) Official Plan Review Email One-on-One Appointments Contact List Newspaper(s) Special Events Radio 9. Following Council’s consideration and direction of the above noted scenarios, Arcadis will prepare a detailed workplan for a future Council Meeting to formally initiate the project. This workplan will outline the scope of work, estimated timelines, and budget/fees associated with the project. Christian Tsimenidis Arcadis Professional Services (Canada) Inc. Christian Tsimenidis, BES Consulting Planner to the Municipality of Bayham CLERK’S DEPARTMENT P.O. Box 40, 31940 Highway #3 Wainfleet, ON L0S 1V0 Tel: 905-899-3463 Fax: 905-899-2340 www.wainfleet.ca January 10, 2024 Hon. Todd McCarthy Ministry of Public and Business Service Delivery 777 Bay Street, 5th Floor Toronto ON M5B 2H7 SENT ELECTRONICALLY Todd.McCarthy@pc.ola.org Re: Cemetery Transfer/Abandonment Administration & Management Support Request Please be advised that at its meeting of January 9, 2024, the Council of the Corporation of the Township of Wainfleet passed the following motion: “THAT the Township of Wainfleet receive C-2023-430 from the Township of Clearview and C -2023-442 from the Township of Tay regarding cemeteries and that we send a resolution of support for their correspondences to all appropriate parties.” Should you have any questions, please contact me at achrastina@wainfleet.ca or 905-899-3463 ext. 224. Regards, Amber Chrastina Deputy Clerk Cc: Jim Cassimatis, BAO Interim CEO/Registrar MPP Niagara West, Sam Oosterhoff Ontario Municipalities Staff Report Recommendation Be It Resolved that Council of the Township of Clearview hereby receives Report LS- 032-2023 (Cemetery Transfer/Abandonment Administration & Management Support) dated December 11, 2023; and, Whereas under the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), when a cemetery is declared abandoned by a judge of the Superior Court Justice, the local municipality within whose geographic boundaries the land of the cemetery is located, becomes the owner of the cemetery with all the rights and obligations in respect of the cemetery and the assets, trust funds and trust accounts related to it that the previous owner or operator possessed; And Whereas over the last decade, there has been an increase in the number of churches and local cemetery boards initiating processes to transfer ownership or abandon their owned and operated cemeteries to the local municipality due to such issues as high maintenance costs, inaccuracy of records, lack of financial and human resources to effectively operate and maintain the cemetery, increased regulatory processes regarding training, selling of interment rights, financial operation of the care and maintenance fund, etc.; And Whereas municipalities experience the same issues and pressures that churches and local boards experience with the operation and maintenance of cemeteries within its jurisdiction, and additional transfers of cemetery lands only compound the burden on municipal taxpayers; And Whereas cemeteries are important infrastructure where the reasonable costs for interment rights, burials, monument foundations, corner stones and administration charges do not sufficiently support the general operation of cemeteries; And Whereas the interest earned from the care and maintenance fund(s) of a cemetery do not provide adequate funding to maintain the cemetery with the rising costs of lawn and turf maintenance contracts and monument restoration; To: Mayor and Council From: Sasha Helmkay, Clerk/Director of Legislative Services Date: December 11, 2023 Subject: Report # LS-032-2023 – Cemetery Transfer/Abandonment Administration & Management Support Received December 14, 2023 C-2023-430 Page 2 of 7 Now Therefore Be It Resolved that Council of the Township of Clearview requests that the Province through the Ministry of Public and Business Service Delivery and the Bereavement Authority of Ontario (BAO) consider the following to assist municipalities in this growing concern of cemetery transfers: • Amend the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), to have the Province, through the BAO, identified as the default owner and operator of a cemetery when it is abandoned; • Provide annual funding (based on the number of cemeteries a municipality owns and operates) to municipalities to assist with the maintenance of inactive and active cemeteries; • Provide free training opportunities for municipalities regarding cemetery administration; and, • Investigate and support the design of universal cemetery software for use by municipal cemetery operators that can be offered at an affordable cost. And that this resolution be circulated to the Hon. Todd McCarthy, Ministry of Public and Business Service Delivery, Jim Cassimatis, BAO Interim CEO/Registrar, MPP Brian Saunderson and all Ontario municipalities. Background Under the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), when a cemetery is declared abandoned by a judge of the Superior Court Justice, the local municipality within whose geographic boundaries the land of the cemetery is located, becomes the owner of the cemetery with all the rights and obligations in respect of the cemetery and the assets, trust funds and trust accounts related to it that the previous owner or operator possessed. Over the last decade there appears to be a trend where cemeteries in Ontario are being transferred, whether through abandonment or a mutually agreed upon transfer, to the care and control of municipalities. This is often seen when there is a breakdown in existing cemetery boards and/or when churches cease operations. For many existing private cemetery boards their board members and volunteers are aging and are unable to assist with the operations and maintenance of the cemetery any longer. Finding new members proves to be difficult for these boards to continue. In addition to aging board members, there are other issues that are contributing to the increase in cemetery transfers: • high maintenance costs • inaccuracy of records • lack of financial and human resources to effectively operate and maintain the cemetery Page 3 of 7 • increased regulatory processes that require ongoing training for selling of interment rights, and the financial operation of the care and maintenance fund, etc. Township Owned Cemeteries The Township of Clearview currently owns and operates nine (9) cemeteries within its geographic boundaries. Out of these nine cemeteries, four (4) are considered active meaning that there are still interment rights to be sold, or burials to take place. Below is a chart outlining these cemeteries and their status: Cemetery Name Address Status Batteau Hill Cemetery 2670 County Road 124, Duntroon Inactive Bethel Union Cemetery 2249 Creemore Avenue, New Lowell Inactive Dunedin Union Cemetery 9 Turkeyroost Lane, Dunedin Active Duntroon Pioneer Cemetery 2870 County Road 124, Duntroon Inactive Lavender Cemetery 827103 Mulmur/Nottawasaga Townline, Creemore Active Old Zion Presbyterian Church Cemetery 6130 Highway 26, Sunnidale Corners Inactive Second Line Nottawasaga Cemetery 2279 County Road 42, Stayner Active Stayner Union Cemetery 7661 Highway 26, Stayner Active Zion Presbyterian Church Cemetery 12358 County Road 10, Sunnidale Corners Inactive For the Dunedin and Stayner Union Cemetery, the Township looks after the maintenance and burials through a third-party contractor. The maintenance and burials for the Lavender Cemetery are conducted through the Board. For the Second Line Nottawasaga Cemetery all the interment rights have been sold, but there remains one burial to be completed. The cost to maintain an active cemetery is expensive. Although burial costs and the installation of markers, etc. are cost recovery through the purchaser, grounds maintenance is not. Inactive cemeteries still require consistent grounds maintenance, which includes any monument restoration for health and safety, and record searches for the public register. Page 4 of 7 Comments and Analysis When analyzing the number of cemeteries that Clearview Township currently owns and operates, maintenance and administration is a large undertaking. To add any additional cemeteries by way of transfer or abandonment will only compound the issues the Township is already facing. In the past year, the Township has been approached by two separate entities regarding possible cemetery transfers. When a board or cemetery transfers ownership to the municipality, the issues are transferred with it. Municipalities are not immune to the same concerns. It becomes a strain on municipal resources, financially, administratively, and operationally. Administrative Impact From an administrative perspective the management of four active cemeteries is both time consuming and complex. No interment is the same, and providing good customer service takes time especially for those making arrangements while also dealing with grief. Administrative tasks include but are not limited to: interment right sales and mapping, burial contracts and scheduling, monument placement, historical record searches, plot and monument staking, fees and charges review, family transfers of interment rights and annual reporting to the Bereavement Authority of Ontario (BAO). • Incomplete records Often the records accepted by the Township from a dissolved cemetery board or church are incomplete and disorganized. This is no fault of the previous board members, as they are also often operating with limited resources. However, it does make it difficult to manage the cemetery post-transfer when records are sparse. Understanding which plots are occupied and by who is critical to the sound management of a cemetery. Unfortunately, this is not made possible in all cases because of incomplete records. In addition, records received during a transfer usually are maintained under different records management standards and are often organized and named inconsistently. Adaptation to Township records keeping practices takes time. • Lack of human resources Cemetery management is a highly regulated professional field, with the responsibility of which is often placed on public sector employees who may have limited knowledge of cemeteries in general. With reduced resources within municipalities especially rural ones, the management of cemeteries often becomes a secondary responsibility to another position. There is also a lack of affordable training available for municipal employees who are required to abide by regulations set out by the FBCSA and the BAO. Page 5 of 7 • Increased regulatory processes Annual reporting requirements of the BAO can be extensive and complex. This includes monitoring the number of interments, the transfers to the Care and Maintenance Fund (C&M), and how the C&M fund can be used. There are also regulations pertaining to maintaining a public register, how sales are to be conducted and strict guidelines on Cemetery By-law approvals, and expansions including the erection of columbaria structures. • Inconsistent cemetery regulations Cemeteries can have many different regulations related to plot size, number of burials allowed in a given plot, monument size, what types of flowers/shrubs are allowed to be installed near a headstone etc. The transfer of different cemeteries having inconsistent regulations can make it difficult to adapt management practices in order to maintain original cemetery operational standards. Operational Impact Similarly, from an operational perspective the grounds maintenance of cemeteries, whether active or inactive, is both time consuming and complex. A key issue when analyzing the maintenance component of cemetery management is the lack of financial resources to support the operation. Cemetery maintenance includes, but is not limited to: grass cutting (whipper snipping around monuments), tree and shrub maintenance, monument and corner stone maintenance, water pipe and washroom monitoring, and general upkeep of cemetery grounds (removal of debris, etc.). • High maintenance costs As with many services, there are rising costs to contend with. Municipalities have adopted different models to address the maintenance of such, with third party contractors being commonly used or it becomes the responsibility of an internal department such as Parks & Recreation. Regardless the model, the costs have increased significantly over the last decade with equipment purchases/upgrades, insurance requirements for third-party contractors, and the time it takes to cut the grass and whipper snip around monuments. To put it into perspective, the Stayner Union Cemetery with the expansion is 25 acres with monuments to manoeuvre around during ground care. Other considerations for maintenance includes monument restoration and ensuring that they are not deteriorated to the point where they are unsafe. This is important for older cemeteries where restoration hasn’t been provided in the past and there are many deteriorating monuments. • Cost of cemetery management software Cemetery Management Software can help municipalities manage cemetery records, including plot sale contracts, interment rights certificates, and regulatory reporting. Page 6 of 7 However, these software solutions are often expensive and require a large amount of staff time to implement especially with incomplete data and records. These software solutions range in price from $5,000 to $100,000 with annual maintenance costs. This investment in software can be a large budget request and one that would need to be supported from taxation with the limited funds in cemetery general accounts. • Inadequate Care and Maintenance funds When the Funeral, Burial and Cremation Services Act, 2002 (FBCSA) was enacted, it stipulated that a care and maintenance fund for a cemetery shall be established. A cemetery operator is required to make contributions to the fund from the sale of in- ground graves, crypts, tombs, niches, scattering rights and monument installation. The contribution is prescribed under the FBCSA and differs dependant on the interment type. The idea is that the fund (income earned from the fund - interest) pays for maintenance costs after a cemetery has stopped making sales. In reality, this concept does not produce enough funds to maintain a cemetery. Looking at the Stayner Union Cemetery as an example, for the very basics (grass cutting and whipper snipping) the interest from the care and maintenance fund does not provide enough monies to maintain the cemetery for the 7 months it’s required. In addition, the care and maintenance fund is also to be utilized for the stabilization, maintenance and security of markers. Cemeteries are not self funding, and maintenance of such is becoming a larger budget concern. Support Request Cemetery transfers and abandonments have been an ongoing concern for Clearview Township for many years. When you look at the large geography of the Township there are many cemeteries within the boundaries that have the potential to be transferred. To gauge the concern of other municipalities on this issue, staff addressed it at a Simcoe County Clerks group discussion. Many neighbouring municipalities expressed that they were dealing with the same issues and have also been approached by different external entities on possible transfers. As result of the discussion, it was agreed that to assist with the real concerns with transfers and abandonments of cemeteries, it’s vital that the Province provide assistance to adequately support this infrastructure. Support can be provided in many different forms, with staff making the following recommendations for the Ministry of Public and Business Service Delivery and the BAO: • Amend the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), to have the Province, through the BAO, identified as the default owner and operator of a cemetery when it is abandoned; Page 7 of 7 • Provide annual funding (based on the number of cemeteries a municipality owns and operates) to municipalities to assist with the maintenance of inactive and active cemeteries; • Provide free training opportunities for municipalities regarding cemetery administration; and, • Investigate and support the design of universal cemetery software for use by municipal cemetery operators that can be offered at an affordable cost. There is not one solution to solve all the issues, but at the very least it’s important to identify the concerns and have open and real discussions at the provincial level on what support can be provided. Clearview’s Strategic Plan The above initiative supports the following strategic pillars: • Governance Financial Implications It is difficult to identify an exact dollar amount that can be attributed to a cemetery transfer/abandonment to the municipality. Every transfer is different and depends on a multitude of factors beginning with the cemetery status (active/inactive), acreage, care and maintenance fund (if any), maintenance of records, etc. What is being recommended by staff by way of support from the province is not meant to erase the costs entirely, but rather, to alleviate the financial burden in some capacity. Report Appendices Not applicable. Approvals Submitted by: Sasha Helmkay, B.A., Dipl. M.A., AOMC, Clerk/Director of Legislative Services Reviewed by: Krista Pascoe, Deputy Clerk Financial Implications Reviewed by: Kelly McDonald, Treasurer Approved by: John Ferguson, CAO Clerk’s Department Township of Clearview Box 200, 217 Gideon Street Stayner, Ontario L0M 1S0 clerks@clearview.ca | www.clearview.ca Phone: 705-428-6230 Page 1 of 2 December 12, 2023 File: C00.2023 Hon. Todd McCarthy Ministry of Public and Business Service Delivery 777 Bay Street, 5th Floor Toronto ON M5B 2H7 Sent by Email RE: Cemetery Transfer/Abandonment Administration & Management Support Please be advised that Council of the Township of Clearview, at its meeting held on December 11, 2023, passed a resolution regarding Cemetery Transfer/Abandonment Administration & Management Support as follows: Moved by Councillor Walker, Seconded by Councillor Broderick, Whereas under the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), when a cemetery is declared abandoned by a judge of the Superior Court Justice, the local municipality within whose geographic boundaries the land of the cemetery is located, becomes the owner of the cemetery with all the rights and obligations in respect of the cemetery and the assets, trust funds and trust accounts related to it that the previous owner or operator possessed; And Whereas over the last decade, there has been an increase in the number of churches and local cemetery boards initiating processes to transfer ownership or abandon their owned and operated cemeteries to the local municipality due to such issues as high maintenance costs, inaccuracy of records, lack of financial and human resources to effectively operate and maintain the cemetery, increased regulatory processes regarding training, selling of interment rights, financial operation of the care and maintenance fund, etc.; And Whereas municipalities experience the same issues and pressures that churches and local boards experience with the operation and maintenance of cemeteries within its jurisdiction, and additional transfers of cemetery lands only compound the burden on municipal taxpayers; Clerk’s Department December 12, 2023 Page 2 of 2 And Whereas cemeteries are important infrastructure where the reasonable costs for interment rights, burials, monument foundations, corner stones and administration charges do not sufficiently support the general operation of cemeteries; And Whereas the interest earned from the care and maintenance fund(s) of a cemetery do not provide adequate funding to maintain the cemetery with the rising costs of lawn and turf maintenance contracts and monument restoration; Now Therefore Be It Resolved that Council of the Township of Clearview requests that the Province through the Ministry of Public and Business Service Delivery and the Bereavement Authority of Ontario (BAO) consider the following to assist municipalities in this growing concern of cemetery transfers: • Amend the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), to have the Province, through the BAO, identified as the default owner and operator of a cemetery when it is abandoned; • Provide annual funding (based on the number of cemeteries a municipality owns and operates) to municipalities to assist with the maintenance of inactive and active cemeteries; Page 6 of 7 • Provide free training opportunities for municipalities regarding cemetery administration; and, • Investigate and support the design of universal cemetery software for use by municipal cemetery operators that can be offered at an affordable cost. And that this resolution be circulated to the Hon. Todd McCarthy, Ministry of Public and Business Service Delivery, Jim Cassimatis, BAO Interim CEO/Registrar, MPP Brian Saunderson and all Ontario municipalities. Motion Carried. For reference, please find attached the Staff Report LS-032-2023 that provides background for the above resolution. If you have any questions, please do not hesitate to contact the undersigned. Regards, Sasha Helmkay-Playter, B.A., Dipl. M.A., AOMC Clerk/Director of Legislative Services cc: Jim Cassimatis, BAO Interim CEO/Registrar MPP Simcoe Grey, Brian Saunderson Ontario Municipalities December 21, 2023 Hon. Todd McCarthy Minister of Public and Business Service Delivery 5th Floor 777 Bay St. Toronto, ON M7A 2J3 sent via email Todd.McCarthy@pc.ola.org Dear Hon. Todd McCarthy, Re: Provincial Cemetery Management Support Request – Tay Township Tay Township Council passed the following resolution during the December 20, 2023 Council Meeting regarding the Provincial Cemetery Management Support Request: Whereas under the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), when a cemetery is declared abandoned by a judge of the Superior Court Justice, the local municipality within whose geographic boundaries the land of the cemetery is located, becomes the owner of the cemetery with all the rights and obligations in respect of the cemetery and the assets, trust funds and trust accounts related to it that the previous owner or operator possessed; And Whereas over the last decade, there has been an increase in the number of churches and local cemetery boards initiating processes to transfer ownership or abandon their owned and operated cemeteries to the local municipality due to such issues as high maintenance costs, inaccuracy of records, lack of financial and human resources to effectively operate and maintain the cemetery, increased regulatory processes regarding training, selling of interment rights, financial operation of the care and maintenance fund, etc.; And Whereas municipalities experience the same issues and pressures that churches and local boards experience with the operation and maintenance of cemeteries within its jurisdiction, and additional transfers of cemetery lands only compound the burden on municipal taxpayers; And Whereas cemeteries are important infrastructure where the reasonable costs for interment rights, burials, monument foundations, corner stones and administration charges do not sufficiently support the general operation of cemeteries; Received December 21, 2023 C-2023-442 And Whereas the interest earned from the care and maintenance fund(s) of a cemetery do not provide adequate funding to maintain the cemetery with the rising costs of lawn and turf maintenance contracts and monument restoration; Now Therefore Be It Resolved that Council of the Township of Tay requests that the Province through the Ministry of Public and Business Service Delivery and the Bereavement Authority of Ontario (BAO) consider the following to assist municipalities in this growing concern of cemetery transfers: - Amending the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), to have the Province, through the BAO, identified as the default owner and operator of a cemetery when it is abandoned; - Provide annual funding (based on the number of cemeteries a municipality owns and operates) to municipalities to assist with the maintenance of inactive and active cemeteries; - Provide free training opportunities for municipalities regarding cemetery administration; and, - Investigate and support the design of universal cemetery software for use by municipal cemetery operators that can be offered at an affordable cost; And that this resolution be circulated to the Hon. Todd McCarthy, Ministry of Public and Business Service Delivery, Jim Cassimatis, BAO Interim CEO/Registrar, MPP Jill Dunlop and all Ontario municipalities. Sent on behalf of Tay Township Council. Yours truly, Katelyn Johns, MPPA Municipal Clerk Cc: Jim Cassimatis, BAO Interim CEO/Registrar, Hon. Jill Dunlop, Minister of Colleges and Universities/MPP, and all Ontario municipalities. December 19, 2023 The Right Honourable Justin Trudeau Delivered by email Prime Minister of Canada justin.trudeau@parl.gc.ca 80 Wellington Street Ottawa, ON K1A 0A2 The Honourable Doug Ford, Premier of Ontario Delivered by email Premier’s Office, Room 281 premier@ontario.ca Legislative Building, Queen’s Park Toronto, ON M7A 1A1 Dear Prime Minister Trudeau and Premier Ford: Re: Town of Aurora Council Resolution of December 12, 2023 Motion 10.3 – Councillor Gilliland; Re: Community Safety and Inciteful Speech Please be advised that this matter was considered by Council at its meeting held on December 12, 2023, and in this regard, Council adopted the following resolution: Whereas there has been an escalation in terrorist activity and unrest around the world that has triggered homeland rallies and advocacy that supports inciteful actions, which are causing uncertainty and unsafe feelings in our own country; and Whereas inciteful speech is knowingly being utilized to create division, manipulation and spread misinformation, which could be defined as violent extremist propaganda and encouraging violent crimes; and Whereas any loss of innocent civilian life is unacceptable and tragic; and Whereas other local municipal councils and residents in Aurora have expressed concerns of uncertainty and safety who are asking for peace, protection and security; and Whereas law exists to help maintain public safety, security, peace and order in society, and in Canada, where the responsibility for criminal justice is shared between the Federal, Provincial and territorial governments; and Whereas it is important to protect our general freedoms of speech, while respecting the principles to protect and respect human rights, whether in Legislative ServicesJaclyn Grossi 905-726-4768 clerks@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 Town of Aurora Council Resolution of December 12, 2023 Community Safety and Inciteful Speech December 19, 2023 2 of 2 person or in a free, open and secure internet, and to ensure transparency and accountability; 1. Now Therefore Be It Hereby Resolved That the Town of Aurora acknowledges that residents in the community have expressed feelings of uncertainty and safety concerns, due to the recent global unrest, and condemns all acts of terror and violence resulting in loss of life or injury; and 2. Be It Further Resolved That the Town of Aurora call on all levels of government to acknowledge this uncertainty and safety concerns in Canada and look to strengthening their available tools to deny inciteful speech that encourages violent extremists the ability to publicly manipulate, advocate, and incite violence or physical harm to another human being, whether it be online or in person; and 3. Be It Further Resolved That Council encourages our community and diverse local leaders of faith to bring the community together to promote peace, healing and understanding during this difficult time; and 4. Be It Further Resolved That a copy of this resolution be provided to both the Federal and Provincial government and all municipalities in Ontario. The above is for your consideration and any attention deemed necessary. Sincerely, Jaclyn Grossi Deputy Town Clerk The Corporation of the Town of Aurora JG/lb Attachment (Council meeting extract) Copy: All Ontario Municipalities 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Council Meeting Extract Tuesday, December 12, 2023 Page 1 of 2 _______________________________________________________________________________________ 10. Motions 10.3 Councillor Gilliland; Re: Community Safety and Inciteful Speech Moved by Councillor Gilliland Seconded by Councillor Gaertner Whereas there has been an escalation in terrorist activity and unrest around the world that has triggered homeland rallies and advocacy that supports inciteful actions, which are causing uncertainty and unsafe feelings in our own country; and Whereas inciteful speech is knowingly being utilized to create division, manipulation and spread misinformation, which could be defined as violent extremist propaganda and encouraging violent crimes; and Whereas any loss of innocent civilian life is unacceptable and tragic; and Whereas other local municipal councils and residents in Aurora have expressed concerns of uncertainty and safety who are asking for peace, protection and security; and Whereas law exists to help maintain public safety, security, peace and order in society, and in Canada, where the responsibility for criminal justice is shared between the Federal, Provincial and territorial governments; and Whereas it is important to protect our general freedoms of speech, while respecting the principles to protect and respect human rights, whether in person or in a free, open and secure internet, and to ensure transparency and accountability; 1. Now Therefore Be It Hereby Resolved That the Town of Aurora acknowledges that residents in the community have expressed feelings of uncertainty and safety concerns, due to the recent global unrest, and condemns all acts of terror and violence resulting in loss of life or injury; and 2. Be It Further Resolved That the Town of Aurora call on all levels of government to acknowledge this uncertainty and safety concerns in Canada and look to strengthening their available tools to deny inciteful Council Meeting Extract – Tuesday, December 12, 2023 Page 2 of 2 speech that encourages violent extremists the ability to publicly manipulate, advocate, and incite violence or physical harm to another human being, whether it be online or in person; and 3. Be It Further Resolved That Council encourages our community and diverse local leaders of faith to bring the community together to promote peace, healing and understanding during this difficult time; and 4. Be It Further Resolved That a copy of this resolution be provided to both the Federal and Provincial government and all municipalities in Ontario. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) On December 19th 2023, Council passed the following resolution at its regular meeting: RESOLUTION 2023-0247 Moved by Councillor Arnold Seconded by Councillor Halvorsen WHEREAS duly elected Officials of a Municipality, or a Township are expected to be above reproach and to conduct themselves with integrity, truth, justice, honesty, transparency and courtesy. AND WHEREAS there are people of dubious character who have a Criminal Record, having been convicted of a Federal Offence of any of the Federal Statutes of Canada, but not limited to the Criminal Code or Narcotic Control Act, who are currently on Council of a Municipality or have let their name stand for election for Mayor, Reeve or Councillor as a municipal candidate. NOT WITHSTANDING the provisions of the Ontario Human Rights Code THEREFORE BE IT RESOLVED that the Township of Conmee lobby the Provincial Government to amend The Municipal Act and Municipal Elections Act, as may be, so that people with a criminal record who have not had their record pardoned from the RCMP Data Base by order of the Governor General of Canada, be prohibited from becoming a candidate in municipal elections or holding office in municipal council AND THAT an elected local government official be disqualified from office upon conviction of a criminal offense and must resign AND THAT Council of the Township of Conmee direct the Clerk to send a copy of this resolution to the Ontario Premier Doug Ford, Attorney General Doug Downey, Solicitor General Michael Kerzner, Minister of Municipal Affairs Paul Calandra, MPP Kevin Holland, MPP and Leader of the Official Opposition Marit Stiles, MPP and Critic of the Attorney General Kristyn Wong-Tam, MPP and Critic of Solicitor General John Vanthof, MPP and Critic of Municipal Affairs Jeff Burch, Association of Municipalities of Ontario, Rural Ontario Municipal Association, Northern Ontario Municipal Association, Thunder Bay District Municipal League, and all Ontario municipalities CARRIED Municipality of Bayham Housing Market Update for December 2023 Year-to-date *Based on residential data from the Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® MLS® System. All percentage changes are year-over-year comparisons. Sold Listings, down 18.7% Year-to-date home sales numbered 74 units at the end of December 2023, this is down 18.7% compared to same period in 2022. New Listings, down 22.6% Year-to-date there were 130 listings added by the end of December 2023, this is down 22.6% compared to the same period in 2022. Available inventory is up 8.6% **At the end of December 2023 there was 12.5 months of inventory, up from 11.5 months of inventory at the end of December 2022 **Available Inventory is the active listings at month end divided by monthly sales. Average Price is down 3.5% Year-to-date the average residential property in Municipality of Bayham sold for $640,850, down 3.5% compared to the same period in 2022. The trademark MLS®, Multiple Listing Service® and the associated logos are owned by the Canadian Real Estate Association (CREA) and identify the quality of service provided by real estate professionals who are members of CREA. The Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® operates the Multiple Listing Service® in the region. REALTOR® is a trademark, which identifies real estate professionals who are members of the Canadian Real Estate Association and, as such, subscribe to a high standard of professional service and to a strict Code of Ethics. Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® 6-65 Springbank Avenue, Woodstock, Ontario N4S 8V8 Phone: 519-539-3616 MUNICIPALITY OF BAYHAM REAL ESTATE MARKET REPORT FOR DECEMBER 2023 The number of homes sold through the MLS® System of the Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® in Municipality of Bayham totaled 2 units in December 2023. There is no change when compared to December 2022. On a year-to-date basis, home sales totaled 74 units in 2023. This is a decrease of 18.7% when compared to 2022. In December 2023, the average price of homes sold was $598,000, an increase of 17.8% from December 2022. The more comprehensive year-to-date average price was $640,850, a decrease of 3.5% compared to 2022. On a year-to-date basis the dollar volume of all sales totaled $47.4 million, down 21.5% compared to the same period in 2022. The number of new listings was down 50% compared to December 2022. In December 2023 there were 3 new residential listings. There were 25 active residential listings on the market at the end of December, an increase of 8.7% compared to December 2022. Months of inventory numbered 12.5 months at the end of December 2023, up from 11.5 months to the end of December 2022. The number of months of inventory is the number of months it would take to sell current inventories at the current rate of sales activity. CONTACT: PRESIDENT GOV’T RELATIONS CHAIR EXEC. OFFICER ALISON PORTER FRED FREEMAN NICOLE BOWMAN Alison.porter@century21.ca ffreeman@oxford.net nicole@witaar.ca 519-854-0856 519-421-5714 519-532-4078 MARKET REPORT FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 1 - LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Minutes of December 6, 2023 Approved January 3, 2024 Members in attendance: John Scholten, Chair Township of Norwich Michael Columbus, Vice-Chair Norfolk County Shelley Ann Bentley Haldimand County Dave Beres Town of Tillsonburg Doug Brunton Norfolk County Robert Chambers County of Brant Tom Masschaele Norfolk County Stewart Patterson Haldimand County Chris Van Paassen Norfolk County Rainey Weisler Municipality of Bayham/Township of Malahide Regrets: Peter Ypma Township of South-West Oxford Staff in attendance: Judy Maxwell, General Manager Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Interim Manager of Watershed Services Jessica King, Social Media and Marketing Associate Dana McLachlan, Executive Assistant *S. Bentley joined the meeting at 4:04 p.m. 1. Welcome and Call to Order The Chair called the meeting to order at 4:00 p.m., Wednesday, December 6, 2023. 2. Additional Agenda Items There were no additional agenda items. 3. Declaration of Conflicts of Interest Chris Van Paassen declared a conflict with Item 8 a) Section 28 Regulations Approved Permits FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 2 - 4. Hearing A-108/23 Moved by D. Beres Seconded by R. Weisler THAT the LPRCA Board of Director’s does now sit as a Hearing Board. Carried The roll was called to conduct the following Hearing under Section 28 of the Conservation Authorities Act. Shelley Ann Bentley was absent from the call. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Shelley Ann Bentley arrived at 4:04 p.m. and did not participate in the hearing. Hearing: LPRCA-283/23 (Marc Lannoo) Leigh-Anne Mauthe introduced the applicants Marc and Rasa Lannoo and their agent Dave Roe, then proceeded to present the staff hearing report. An application was received to construct an addition to a non-habitable accessory building at 100 Wolven Street, Port Rowan. The scope of work contains a request to add an additional 314 ft2 to an existing garage. The land contains a one-story house built prior to 2002. The entire property is regulated under O. Reg. 178/06 and is subject to slope stability and erosion related hazards associated with Lake Erie, and is adjacent to a Provincially Significant Wetland. Staff recommended refusal to grant a permit for this application for the following reasons: 1. The construction of a structure in the Lake Erie shoreline unstable slope and erosion hazard along Wolven Street is contrary to the LPRCA policies for development in the area of the subject lands. These policies have been implemented to reduce or eliminate preventable property damage due to unstable slopes and shoreline erosion. 2. This construction of an addition to the structure affects the control of erosion in that it increases the potential for damage from slope instability and erosion. 3. The proposal is not unique; therefore, the granting of an exemption to policy could be seen as setting precedent. Similar applications may have to be permitted as a consequence. Dave Roe addressed the board on behalf of the applicant. Mr. Roe referenced a FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 3 - Vegetation and Slope Assessment Report completed by a consultant engaged by the applicant. The report was not provided to LPRCA with the application or provided before the hearing to include in the agenda, therefore, it could not be used in the hearing. Staff and the proponent responded to questions from the Board. The members entered the closed session of the Hearing Board at 4:43 p.m. A-109/23 Moved by R. Weisler Seconded by S. Patterson THAT the LPRCA Hearing Board does now enter into a closed session to discuss: Litigation or potential litigation, including matters before administrative tribunals (e.g. Local Planning Appeal Tribunal), affecting the Authority. Carried The LPRCA Hearing Board reconvened in open session at 4:56 p.m. The Chair advised Marc Lannoo that the permit has been approved. A-110/23 Moved by R. Weisler Seconded by R. Chambers That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board. Carried The applicants and agent left the meeting at 4:59 p.m. 5. Minutes of the Previous Meeting a) Board of Directors Meeting of November 1, 2023 A-111/23 Moved by T. Masschaele Seconded by D. Brunton THAT the minutes of the LPRCA Board of Directors Meeting held November 1, 2023 be adopted as circulated. Carried FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 4 - b) Board of Directors Budget Meeting of November 8, 2023 A-112/23 Moved by D. Beres Seconded by S. Bentley THAT the minutes of the LPRCA Board of Directors Budget Meeting held November 8, 2023 be adopted as circulated. Carried 6. Business Arising There was no business arising from the previous minutes. 7. Correspondence a) Prince Edward County re: Resolution urging the Province to stop the proposal to expand the use of the permit-by-rule No further information regarding the correspondence was available. A-113/23 Moved by C. Van Paassen Seconded by S. Patterson THAT the correspondence outlined in the Board of Directors Agenda of December 6, 2023 be received as information. Carried 8. Development Applications a) Section 28 Regulations Approved Permits Through the General Manager’s delegating authority, 17 applications were approved in the past month. LPRCA-198/23, LPRCA-224/23, LPRCA-228/23, LPRCA-231/23, LPRCA-232/23, LPRCA-233/23, LPRCA-234/23, LPRCA-235/23, LPRCA-237/23, LPRCA-239/23, LPRCA-240/23, LPRCA-241/23, LPRCA-243/23, LPRCA-244/23, LPRCA-248/23, LPRCA-249/23, LPRCA-251/23, In response to questions from Shelley Ann Bentley and Michael Columbus, Leigh- FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 5 - Anne Mauthe verified that applications for work started prior to a permit being issued are charged double the fee, provided the staff are able to recommend the application for approval. Chris Van Paassen declared a conflict and did not participate in discussions or the vote. A-114/23 Moved by S. Patterson Seconded by D. Brunton THAT the LPRCA Board of Directors receives the Section 28 Regulations Approved Permits report dated December 6 for information. Carried 9. New Business a) General Manager’s Report The General Manager provided a report summarizing operations this past month. A-115/23 Moved by T. Masschaele Seconded by S. Bentley THAT the LPRCA Board of Directors receives the General Manager’s Report for November 2023 as information. Carried b) Forest Management Prescriptions/Operating Plans Staff prepared and presented for approval a prescription/operating plan for the Proper, Serels, Greathead tract. The marking of the timber will be completed in preparation for tendering next year. A-116/23 Moved by M. Columbus Seconded by D. Beres THAT the LPRCA Board of Directors approves the prescription/operating plan for the Proper, Serels, Greathead Tract on 1283 Norfolk County Road 19 West in Windham Township. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 6 - Carried c) Christmas Season Staff Appreciation As in the past, management requested approval to present LPRCA staff with a gift card in appreciation of their work throughout the year and to mark the Christmas season. The expense was incorporated into the 2023 budget. A-117/23 Moved by R. Weisler Seconded by S. Bentley THAT the LPRCA Board of Directors authorizes the General Manager to purchase gift cards for staff working at this time of year in appreciation for their efforts. Carried d) Backus Education Centre Update The General Manager provided an update on the progress to date of the renovations to the Education Centre and Gallery, and the funding and donations received. The next and final phase of the project is the completion and installation of the displays and display panels in the Gallery. Also, a new Waterfowling Decoy Museum is currently in the planning stages with Tom Davidson Sr. who is funding the project. A-118/23 Moved by D. Brunton Seconded by S. Bentley THAT the LPRCA Board of Directors receives the Backus Education Centre Update as information. Carried e) 2024 Draft Fee Schedules The draft fee schedules were included as part of the 2024 Draft Budget, approved November 8th, and sent to the municipalities for a 30-day comment period due December 14, 2023. However, due to the timing of the final budget approval vote, set for February 1, 2024, it was recommended by the Board to approve the fees at the December meeting. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 7 - A-119/23 Moved by R. Chambers Seconded by D. Brunton THAT the LPRCA Board of Directors approves the proposed 2024 Fee Schedules as presented to be effective January 1, 2024. Carried The closed session began at 5:20 p.m. 10. Closed Session A-120/23 Moved by D. Beres Seconded by C. Van Paassen THAT the LPRCA Board of Directors does now enter into a closed session to discuss: A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the Authority. Carried The Board reconvened in open session at 5:25 p.m. The closed meeting minutes of the Hearing Board and the Board of Directors meetings of November 1, 2023 were approved in the closed session. Next meetings: January 3, 2024, Board of Directors & Elections Adjournment The Chair adjourned the meeting at 5:25 p.m. John Scholten Judy Maxwell Chair General Manager/Secretary-Treasurer /dm January 5, 2024 File:1.4.5.1 Thomas Thayer, CAO/Clerk tthayer@bayham.on.ca Re: 30-Day Notice to Member Municipalities – 2024 Draft LPRCA Budget Dear Mr. Thayer, At the Board of Directors meeting of January 3rd, 2024, it was recommended to circulate the 30-day notice to member municipalities of the upcoming budget and levy vote in accordance with Ontario Regulation 402/22 (Budget and Apportionment). The weighted vote for the final 2024 LPRCA Budget will take place at the February 7th, 2024 Board of Directors meeting. The Board approved the 2024 Draft Budget to be circulated to member municipalities for 30-day review and comment at the November 8th, 2023 budget meeting. The 30-day notice for comment regarding the LPRCA draft budget was sent to municipal partners on November 9, 2023 requesting any comments be forwarded to the office by December 14, 2023. No comments were received from member municipalities. In accordance with Ontario Regulation 402/22 the 30-day notice of the Budget and Levy Vote meeting is to be accompanied by the draft budget and the amount the member municipalities will be levied for 2024. The levy is apportioned to member municipalities based on a general levy formula as developed by the Ontario Ministry of Natural Resources and Forestry using Current Value Assessment data from the Municipal Property Assessment Corporation. As such, please find the enclosed information on LPRCA’s 2024 budget for its member municipalities: 1. 2024 Draft Consolidated Budget Summary 2. 2024 Draft Consolidated Operating Budget 3. LPRCA 2024 Municipal Levy – Consolidated - Draft 4. Five Year Summary by Municipality of Levy Apportioned by CVA % The updated budget is attached which reflects a revised fee schedule for 2024 Planning, Development and Permitting Fees. A Minister’s Direction was issued by the Minister of Natural Resources and Forestry on December 28, 2022 to not change fees and it has been extended for 2024. The fees remain at the 2022 rates. After the Board of Directors meeting on February 7th, 2024, invoices will be sent as a notice to pay to each municipality. If you have any questions or need further information, please contact Aaron LeDuc, Manager of Corporate Services at aleduc@lprca.on.ca or 519-842-4242, ext. 224. Sincerely, Judy Maxwell General Manager cc. Lorne James, Treasurer Meagan Elliott, Deputy Clerk Encl. (4) 20212022202320232024ActualActual Sept 30 YTD Budget Draft Budget$$$$$%Program:Watershed Planning and Technical Services397,680 441,714 308,846 398,020 439,146 41,12510.3%-16,326Watershed Flood Control Services222,711 92,558107,534 269,270 320,079 50,80918.9%-50,809Healthy Watershed Services 173,447 243,281 184,173 251,522 167,227 (84,295) (33.5%)-(79,039)Conservation Authority Lands357,192 347,207 298,572 568,996 670,310 101,314 17.8%72,215Communication and Marketing Services81,286101,495 38,937 142,277 136,299 (5,978)(4.2%)-(1,978)Backus Heritage and Education Services 156,553 190,924 164,001 325,662 307,756 (17,905) (5.5%)-(144,845)Conservation Parks Management Services1,180,627 1,362,999 1,294,207 1,612,933 1,667,787 54,8543.4%-No levyPublic Forest Land Management Services307,663 271,042 242,327 320,160 297,532 (22,628) (7.1%)-No levyPrivate Forest Land Management Services136,090 150,013 90,354 119,355 188,427 69,07357.9% 11,443No levyMaintenance OperationsServices400,306 398,765 279,917 383,712 433,307 49,59512.9%-29,317Corporate Services1,025,774 1,099,434 915,916 1,176,846 1,240,400 63,5545.4%-103,648Total Program Expenditures4,439,329 4,699,432 3,924,783 5,568,754 5,868,270 299,516 5.4% 11,443 46,453 Objects of Expenses:Staff Expenses2,510,611 2,716,453 2,268,459 3,603,498 3,803,085 199,588 5.5%Staff Related Expenses34,18530,46031,98355,35552,305(3,050)(5.5%)Materials and Supplies269,764 353,400 257,224 306,018 333,009 26,9918.8%Purchased Services1,280,594 1,252,652 1,268,121 1,484,672 1,557,355 72,6834.9%Equipment45,66940,62542,42650,72553,7253,0005.9%Other59,07655,65056,57068,48568,7903050.4%Amortization239,431 250,192 ----0.0%Total Expenditures4,439,329 4,699,432 3,924,783 5,568,754 5,868,270 299,516 5.4%-Sources of Revenue:-Municipal Levy - Operating1,686,943 1,724,259 1,574,632 2,099,510 2,145,963 46,4532.2%Provincial Funding50,218128,356 10,51022,44719,000(3,447)(15.4%)MNR Grant35,22935,2298,80735,22935,229-0.0%MNR WECI & Municipal Funding2,579-----0.0%Federal Funding33,80430,41613,2606,5793,994(2,585)(39.3%)User Fees2,748,884 2,991,521 3,139,914 3,100,555 3,248,872 148,317 4.8%Community Support275,847 434,312 467,773 539,233 618,345 79,11214.7%Interest on Investments24,36324,144----0.0%Land Donation------0.0%Gain on Sale of Assets1,21913,339----0.0%Contribution from (to) Reserves(419,757) (682,144) -14,65617,8163,16021.6%Transfer from/(to) Current Year Surplus ------0.0%Total Revenue4,439,329 4,699,432 5,214,897 5,818,209 6,089,220 271,011 4.7%Surplus - current year--1,290,114 249,455 220,950 (28,505) (11.4%)Long Point Region Conservation Authority 2024 DRAFT Consolidated Operating Budget2024 Change fromContribution (to) from Reserves $Increase to Levy $2023 BudgetBOARD OF DIRECTORS DRAFT 2024 BUDGET1 20212022202320232024ActualActual Sept 30 YTD Budget Budget$$$$$$%Total Operating Expenditures4,439,329 4,699,432 3,924,783 5,568,754 5,868,270 299,516 5.4%89.4%Total Capital Expenditures *349,326 349,326 170,336 651,955 696,340 44,385 6.8%10.6%Total Expenditures4,788,655 5,048,758 4,095,119 6,220,709 6,564,610 343,901 5.53%100.0%SOURCES OF REVENUEMunicipal Levy - Operating1,686,943 1,724,259 1,574,632 2,099,510 2,145,963 46,453 2.21%32.7%Municipal Levy - Capital349,326 349,326 368,550 150,000 188,940 38,940 25.96%2.9%Municipal Levy - Total2,036,269 2,073,585 1,943,182 2,249,510 2,334,903 85,393 3.80% 35.57%Municipal Levy - Special Norfolk- - - - 60,000 60,000 0.00%0.9%Total Municipal Levy2,036,269 2,073,585 1,943,182 2,249,510 2,394,903 145,393 6.46% 36.48%Provincial Funding50,218 128,356 10,510 22,447 19,000 (3,447) (15.4%)0.3%MNR Grant35,229 35,229 8,807 35,229 35,229 - 0.0%0.5%MNR WECI & Municipal Funding2,579 - - 132,500 75,000 (57,500) 0.0%1.1%Federal Funding33,804 30,416 13,260 66,579 3,994 (62,585) (94.0%)0.1%User Fees2,748,884 2,991,521 3,139,914 3,100,555 3,248,872 148,317 4.8%49.5%Community Support275,847 434,312 467,773 539,233 618,345 79,112 14.7%9.4%Interest on Investments24,363 24,144 - - - - 0.0%0.0%Land Donation- - - - - - 0.0%0.0%Gain on Sale of Assets1,219 13,339 - - - - 0.0%0.0%Contribution from(to) Reserves(419,757) (682,144) - 74,656 169,266 94,610 126.7%2.6%TOTAL REVENUE4,788,654 5,048,758 5,583,447 6,220,709 6,564,610 343,901 5.53% 100.0%* The Capital Expenditures in the 2024 Draft Budget are proposed to be funded by Municipal Levy of $188,940.**Special Levy of $60,000 to Norfolk County.Long Point Region Conservation Authority 2024 DRAFT Consolidated Budget Summary2024 Change from% of Approved Budget2023 BudgetBOARD OF DIRECTORS DRAFT 2024 BUDGET2 PER CAPITA PER CAPITA OPERATING CAPITAL TOTAL (Watershed) (Municipality) Haldimand County $308,299 $27,144 $335,443 $22.88 $8.01 Norfolk County $1,102,753 $97,091 $1,199,844 $23.41 $22.24 Norwich Twp.$151,620 $13,349 $164,969 $26.45 $19.57 South-West Oxford Twp.$44,661 $3,932 $48,593 $28.28 $8.48 Tillsonburg $273,084 $24,044 $297,128 $21.55 $21.55 Total Oxford County $469,365 $41,325 $510,690 Brant County $152,855 $13,458 $166,313 $30.46 $5.21 Bayham Municipality $97,190 $8,557 $105,747 $19.89 $19.89 Malahide Township $15,502 $1,365 $16,867 $25.31 $2.53 $2,145,963 $188,940 $2,334,903 $23.81 $14.08 Increase over 2023 $46,453.11 $38,940 $85,393 Per Capita Increase over 2023 $0.47 $0.40 $0.87 LPRCA 2024 MUNICIPAL LEVY - CONSOLIDATED - DRAFT MUNICIPALITY LEVY AMOUNTS BOARD OF DIRECTORS DRAFT 2024 BUDGET 3 LPRCA Draft Budget Operating Levy Draft Budget Capital Levy Draft Budget Total Levy 2,145,963$ $188,940 $2,334,903 Municipality Year HaldimandCounty 2020 $232,601 14.14%$5,637 2.48% $54,631 14.14%($103) -0.19% $287,231 14.14%$5,534 1.96% 2021 $240,090 14.23%$7,489 3.22% $53,371 14.23%($1,260) -2.31% $293,461 14.23%$6,230 2.17%2022 $245,330 14.23%$5,239 2.25% $54,309 14.23%$938 1.72% $299,638 14.23%$6,177 2.15%2023 $302,661 14.42%$57,331 23.37% $21,624 14.42%($32,685) -60.18% $324,284 14.42%$24,646 8.23% 2024 $308,299 14.37%$5,638 1.86% $27,144 14.37%$5,520 25.53% $335,443 14.37%$11,159 3.44% Norfolk County 2020 $865,971 52.64%$19,996 2.36% $203,390 52.64%($624) -0.31% $1,069,361 52.64%$19,373 1.85%2021 $882,185 52.29%$16,214 1.87% $196,106 52.29%($7,284) -3.58% $1,078,290 52.29%$8,930 0.84% 2022 $901,067 52.26%$18,883 2.18% $199,470 52.26%$3,364 1.65% $1,100,537 52.26%$22,247 2.08% 2023 $1,088,124 51.83%$187,057 20.76% $77,741 51.83%($121,729) -61.03% $1,165,865 51.83%$65,328 5.94%2024 $1,102,753 51.39%$14,629 1.34% $97,091 51.39%$19,350 24.89% $1,199,844 51.39%$33,978 2.91% $3,994OxfordCounty*2020 $349,761 21.26%$5,504 1.60% $82,148 21.26%($872) -1.05% $431,908 21.26%$4,631 1.08% 2021 $360,609 21.38%$10,848 3.10% $80,162 21.38%($1,986) -2.42% $440,771 21.38%$8,862 2.05%2022 $368,308 21.36%$7,699 2.20% $81,533 21.36%$1,371 1.67% $449,841 21.36%$9,070 2.10%2023 $451,909 21.52%$83,601 22.70% $32,287 21.52%($49,246) -60.40% $484,196 21.52%$34,355 7.64% 2024 $469,365 21.87%$17,456 3.86% $41,325 21.87%$9,038 27.99% $510,690 21.87%$26,494 5.47% BrantCounty 2020 $109,970 6.69%$4,742 4.51% $25,829 6.69%$452 1.78% $135,799 6.69%$5,194 3.98%2021 $114,930 6.81%$4,959 4.51% $25,548 6.81%($280) -1.09% $140,478 6.81%$4,679 3.45% 2022 $119,089 6.91%$4,159 3.78% $26,363 6.91%$814 3.15% $145,452 6.91%$4,974 3.66%2023 $147,095 7.01%$28,006 23.52% $10,509 7.01%($15,854) -60.14% $157,605 7.01%$12,153 8.36%2024 $152,855 7.12%$5,760 3.92% $13,458 7.12%$2,949 28.06% $166,313 7.12%$8,709 5.53% Bayham Municipality 2020 $74,792 4.55%$1,422 1.94% $17,566 4.55%($128) -0.72% $92,359 4.55%$1,294 1.42% 2021 $76,671 4.54%$1,879 2.51% $17,044 4.54%($523) -2.98% $93,715 4.54%$1,356 1.47%2022 $77,927 4.52%$1,256 1.68% $17,251 4.52%$207 1.18% $95,177 4.52%$1,463 1.58% 2023 $94,466 4.50%$16,539 21.22% $6,749 4.50%($10,502) -59.78% $101,215 4.50%$6,038 6.34% 2024 $97,190 4.53%$2,724 2.88% $8,557 4.53%$1,808 10.61% $105,747 4.53%$4,532 4.48% Malahide `Township 2020 $11,866 0.72%$207 1.77% $2,787 0.72%($25) -0.88% $14,652 0.72%$182 1.26%2021 $12,459 0.74%$594 5.00% $2,770 0.74%($17) -0.62% $15,229 0.74%$576 3.93% 2022 $12,538 0.73%$79 0.66% $2,775 0.73%$6 0.21% $15,313 0.73%$84 0.58%2023 $15,255 0.73%$2,717 21.67% $1,090 0.73%($1,686) -60.73% $16,345 0.73%$1,032 7.04%2024 $15,502 0.72%$247 1.62% $1,365 0.72%$275 25.23% $16,867 0.72%$522 3.43% 2024 $2,145,963 $46,453 2.21%$188,940 $38,940 25.96%$2,334,903 $85,393 3.80% Operating Capital Combined 2020 1,644,960$ 386,350$ 2,031,310$ 2021 1,686,943$ 41,983$ 2.55%375,000$ (11,350)$ -2.94% 2,061,943$ 30,633$ 1.51%2022 1,724,258$ 37,315$ 2.21%381,700$ 6,700$ 1.79% 2,105,959$ 44,015$ 2.13%2023 2,099,510$ 375,251$ 21.76%150,000$ (231,700)$ -60.70% 2,249,510$ 143,551$ 6.82% 2024 2,145,963$ 46,453$ 2.21%188,940$ 38,940$ 25.96% 2,334,903$ 85,393$ 3.80%Total 9,301,634$ 1,481,990$ 10,783,625$ Notes: Operating Notes: Capital Notes: Combined 2020 $16.85 per capita 2020 $3.96 per capita 2020 $21.05 per capita 2021 $17.22 per capita 2021 $3.83 per capita 2021 $21.63 per capita 2022 $17.71 per capita 2022 $3.92 per capita 2022 $22.94 per capita 2023 $21.41 per capita 2023 $1.53 per capita 2023 $22.94 per capita 2024 $21.89 per capita 2024 $1.93 per capita 2024 $23.81 per capita Oxford County Apportionment:Oxford County Apportionment:Oxford County Apportionment: Norwich Twp.151,620$ Norwich Twp.13,349$ Norwich Twp.164,969$ South-West Oxford 44,661$ South-West Oxford 3,932$ South-West Oxford 48,593$ Tillsonburg 273,084$ Tillsonburg 24,044$ Tillsonburg 297,128$ 469,365$ 41,325$ 510,690$ % Increase Year over Year 5 Year Summary by Municipality of Levy Apportioned by CVA % Municipal Levy - Operating Municipal Levy - Capital Municipal Levy - Combined Amount of Levy Share % of Total Levy* $ Increase Year over Year % Increase Year over Year Amount of Levy Share % of Total Levy* $ Increase Year over Year % Increase Year over Year Amount of Levy Share % of Total Levy* $ Increase Year over Year BOARD OF DIRECTORS DRAFT 2024 BUDGET 4 BOARD OF DIRECTORS Draft 2024 Budget Package November 8th, 2023 BOARD OF DIRECTORS DRAFT 2024 BUDGET About Long Point Region Conservation Authority (LPRCA) is a special purpose environmental body tasked with conserving natural resources for economic, social and environmental benefits and protecting people and property within the Long Point Region watershed from flooding, erosion and other natural hazards. Committed to working together to shape the future wellbeing of our watershed, LPRCA provides our eight member municipalities with watershed-based programs and services, and participates actively in collaborative partnerships with landowners, community organizations and all levels of government. LPRCA was formed in 1971 as a result of the amalgamation of the Big Creek Region (1948-1970) and Otter Creek (1954-1970) Conservation Authorities. Our area of responsibility, the Long Point Region watershed, is home to approximately 99,000 people and covers an area of 2,782 square kilometers. This watershed encompasses the entire Municipality of Bayham and the Town of Tillsonburg; most of Norfolk County; and portions of Haldimand County, the County of Brant, the Township of Norwich, and the Townships of Malahide and South-West Oxford. LPRCA provides quality of life and value-added services to residents through our programs. Services offered include watershed management, erosion control and mitigation, flood forecasting and warning, water quality and quantity monitoring, plan input and review, environmental education and land stewardship. LPRCA owns and manages over 11,000 acres of land throughout the watershed, preserving and improving the health of the region and providing recreational opportunities to watershed residents and visitors. Funded through municipal levy, revenue-generating activities and provincial support for government-mandated services, LPRCA's science-based integrated watershed management addresses the unique needs of the Long Point Region watershed, protecting and enhancing the varied natural landscapes, ecosystems and natural areas and ensuring a thriving, resilient and economically sustainable watershed for generations to come. 2 BOARD OF DIRECTORS DRAFT 2024 BUDGET Table of Contents About. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .4 Budget Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . .5 Consolidated Operating Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5 Consolidated Budget Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 Municipal Levy – Consolidated. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Capital Levy by Municipality. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 Current Value Assessment Apportionment (2023). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Current Value Assessment Apportionment (2022). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 5-Year Summary by Municipality of Levy Apportionment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Watershed Planning and Technical Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 Technical and Planning Service User Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 Ontario Regulation 178/06 Permit Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Planning Act Review Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18 Watershed Flood Control Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19 Healthy Watershed Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21 Conservation Authority Lands Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Forestry Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25 Lee Brown Marsh Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Lands and Waters Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25 Communication and Marketing Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Backus Heritage and Education Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28 Conservation Parks Management Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30 Conservation Area User Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Public Forest Land Management Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34 Private Forest Land Management Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Maintenance Operation Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Corporate Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40 Corporate Services Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41 Capital Budget Summary – 2024. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . 42 Capital Budget Summary – 2024–2028. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 2024-2033 Flood Control Structures Capital Summary. . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44 Watershed Services Capital Project Detail Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50 Conservation Authority Lands Capital Project Detail Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Conservation Parks Management Services Capital Project Detail Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52 Maintenance Operation Services Capital Project Detail Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Corporate Services Capital Project Detail Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Schedule of Land Holdings 2023. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . 64 Appendix A: Fee Schedules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Planning Act Review Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70 Ontario Regulation 178/06 Permit Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Conservation Area User Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73 Corporate Services Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75 Forestry Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Lee Brown Marsh Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75 Lands and Waters Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 3 BOARD OF DIRECTORS DRAFT 2024 BUDGET Introduction The draft 2024 operating budget in the amount of $5,868,270 requiring $2,145,963 of general levy representing an increase in the general levy of 2.21% or $46,453. The proposed 2024 capital budget of $696,340 requiring $188,940 of general levy representing an increase in the general capital levy of 25.96% or $38,940. The combined total general municipal levy of $2,334,903 requiring an increase of 3.80% or $85,393 overall compared to 2023. The 2024 budget includes a special levy of $60,000 for Norfolk County for Hay Creek Dam project. The 2024 operating budget includes a surplus of $220,950 that will fund the capital acquisition of motor pool equipment & vehicles and investment in campground infrastructure. At the August 24th, 2023 meeting of the Audit and Finance Committee budget direction was provided to prepare the Draft 2024 Budget with a maximum upside target increase to the municipal levy of 5.0%. The budget was prepared in collaboration with staff across the organization. The draft operating budget is an investment of $5,868,270 into programs and services provided throughout the watershed. The 2024 draft capital budget represents an investment of $696,340 in capital infrastructure, technology improvements and studies to provide program and services. The 2024 draft budget provides the organization with the resources necessary to provide quality services and experience to residents of the watershed and good value to our municipal partners and stakeholders in alignment with the strategic directions identified in the 2019 – 2023 LPRCA Strategic Plan. 4 BOARD OF DIRECTORS DRAFT 2024 BUDGET Long Point Region Conservation Authority 2024 DRAFT Consolidated Operating Budget 2021 Actual $ 2022 Actual $ 2023 Sept 30 YTD $ 2023 Budget $ 2024 Draft Budget 2024 Change from 2023 Budget $ % Contribution (to) from Reserves $ Increase to Levy $ Program: Watershed Planning and Technical Services 397,680 441,714 308,846 398,020 439,146 41,125 10.3% -16,326 Watershed Flood Control Services 222,711 92,558 107,534 269,270 320,079 50,809 18.9% -50,809 Healthy Watershed Services 173,447 243,281 184,173 251,522 167,227 (84,295) (33.5%) -(79,039) Conservation Authority Lands 357,192 347,207 298,572 568,996 670,310 101,314 17.8% 72,215 Communication and Marketing Services 81,286 101,495 38,937 142,277 136,299 (5,978) (4.2%) -(1,978) Backus Heritage and Education Services 156,553 190,924 164,001 325,662 307,756 (17,905) (5.5%) -(144,845) Conservation Parks Management Services 1,180,627 1,362,999 1,294,207 1,612,933 1,667,787 54,854 3.4% -No levy Public Forest Land Management Services 307,663 271,042 242,327 320,160 297,532 (22,628) (7.1%) -No levy Private Forest Land Management Services 136,090 150,013 90,354 119,355 188,427 69,073 57.9% 11,443 No levy Maintenance OperationsServices 400,306 398,765 279,917 383,712 433,307 49,595 12.9% -29,317 Corporate Services 1,025,774 1,099,434 915,916 1,176,846 1,240,400 63,554 5.4% -103,648 Total Program Expenditures 4,439,329 4,699,432 3,924,783 5,568,754 5,868,270 299,516 5.4% 11,443 46,453 Objects of Expenses: Staff Expenses 2,510,611 2,716,453 2,268,459 3,603,498 3,803,085 199,588 5.5% Staff Related Expenses 34,185 30,460 31,983 55,355 52,305 (3,050) (5.5%) Materials and Supplies 269,764 353,400 257,224 306,018 333,009 26,991 8.8% Purchased Services 1,280,594 1,252,652 1,268,121 1,484,672 1,557,355 72,683 4.9% Equipment 45,669 40,625 42,426 50,725 53,725 3,000 5.9% Other 59,076 55,650 56,570 68,485 68,790 305 0.4% Amortization 239,431 250,192 ----0.0% Total Expenditures 4,439,329 4,699,432 3,924,783 5,568,754 5,868,270 299,516 5.4% -Sources of Revenue: -Municipal Levy - Operating 1,686,943 1,724,259 1,574,632 2,099,510 2,145,963 46,453 2.2% Provincial Funding 50,218 128,356 10,510 22,447 19,000 (3,447) (15.4%) MNR Grant 35,229 35,229 8,807 35,229 35,229 -0.0% MNR WECI & Municipal Funding 2,579 -----0.0% Federal Funding 33,804 30,416 13,260 6,579 3,994 (2,585) (39.3%) User Fees 2,748,884 2,991,521 3,139,914 3,100,555 3,248,872 148,317 4.8% Community Support 275,847 434,312 467,773 539,233 618,345 79,112 14.7% Interest on Investments 24,363 24,144 ----0.0% Land Donation ------0.0% Gain on Sale of Assets 1,219 13,339 ----0.0% Contribution from (to) Reserves (419,757) (682,144) -14,656 17,816 3,160 21.6% Transfer from/(to) Current Year Surplus ------0.0% Total Revenue 4,439,329 4,699,432 5,214,897 5,818,209 6,089,220 271,011 4.7% Surplus - current year --1,290,114 249,455 220,950 (28,505) (11.4%) 5 BOARD OF DIRECTORS DRAFT 2024 BUDGET Long Point Region Conservation Authority 2024 DRAFT Consolidated Budget Summary 2021 Actual $ 2022 Actual $ 2023 Sept 30 YTD $ 2023 Budget$ 2024 Budget $ 2024 Change from 2023 Budget $ % % of Approved Budget Total Operating Expenditures Total Capital Expenditures * Total Expenditures 4,439,329 349,326 4,788,655 4,699,432 349,326 5,048,758 3,924,783 170,336 4,095,119 5,568,754 651,955 6,220,709 5,868,270 696,340 6,564,610 299,516 44,385 343,901 5.4% 6.8% 5.53% 89.4% 10.6% 100.0% SOURCES OF REVENUE Municipal Levy - Operating 1,686,943 1,724,259 1,574,632 2,099,510 2,145,963 46,453 2.21% 32.7% Municipal Levy - Capital 349,326 349,326 368,550 150,000 188,940 38,940 25.96% 2.9% Municipal Levy - Total 2,036,269 2,073,585 1,943,182 2,249,510 2,334,903 85,393 3.80% 35.57% Municipal Levy - Special Norfolk ----60,000 60,000 0.00% 0.9% Total Municipal Levy 2,036,269 2,073,585 1,943,182 2,249,510 2,394,903 145,393 6.46% 36.48% Provincial Funding 50,218 128,356 10,510 22,447 19,000 (3,447) (15.4%) 0.3% MNR Grant 35,229 35,229 8,807 35,229 35,229 -0.0% 0.5% MNR WECI & Municipal Funding 2,579 --132,500 75,000 (57,500) 0.0% 1.1% Federal Funding 33,804 30,416 13,260 66,579 3,994 (62,585) (94.0%) 0.1% User Fees 2,748,884 2,991,521 3,139,914 3,100,555 3,248,872 148,317 4.8% 49.5% Community Support 275,847 434,312 467,773 539,233 618,345 79,112 14.7% 9.4% Interest on Investments 24,363 24,144 ----0.0% 0.0% Land Donation ------0.0% 0.0% Gain on Sale of Assets 1,219 13,339 ----0.0% 0.0% Contribution from(to) Reserves (419,757) (682,144) -74,656 169,266 94,610 126.7% 2.6% TOTAL REVENUE 4,788,654 5,048,758 5,583,447 6,220,709 6,564,610 343,901 5.53% 100.0% * The Capital Expenditures in the 2024 Draft Budget are proposed to be funded by Municipal Levy of $188,940. **Special Levy of $60,000 to Norfolk County. 6 BOARD OF DIRECTORS DRAFT 2024 BUDGET LPRCA 2024 MUNICIPAL LEVY - CONSOLIDATED - DRAFT LEVY AMOUNTS PER CAPITA PER CAPITA MUNICIPALITY OPERATING CAPITAL TOTAL (Watershed) (Municipality) Haldimand County $308,299 $27,144 $335,443 $22.88 $8.01 Norfolk County $1,102,753 $97,091 $1,199,844 $23.41 $22.24 Norwich Twp. $151,620 $13,349 $164,969 $26.45 $19.57 South-West Oxford Twp. $44,661 $3,932 $48,593 $28.28 $8.48 Tillsonburg $273,084 $24,044 $297,128 $21.55 $21.55 Total Oxford County $469,365 $41,325 $510,690 Brant County $152,855 $13,458 $166,313 $30.46 $5.21 Bayham Municipality $97,190 $8,557 $105,747 $19.89 $19.89 Malahide Township $15,502 $1,365 $16,867 $25.31 $2.53 $2,145,963 $188,940 $2,334,903 $23.81 $14.08 Increase over 2023 $46,453.11 $38,940 $85,393 Per Capita Increase over 2023 $0.47 $0.40 $0.87 7 BOARD OF DIRECTORS DRAFT 2024 BUDGET 2024 Draft Capital Levy By Municipality Apportioned by CVA % LPRCA Haldimand Norfolk Norwich South-West Brant Bayham Malahide Project County County Township Oxford Twp. Tillsonburg County Municipality Township Total Watershed Services $ 10,775 $ 38,540 $ 5,299 $ 1,561 $ 9,544 $ 5,342 $ 3,397 $ 542 $ 75,000 Conservation Authority Lands $ 718 $ 2,569 $ 353 $ 104 $ 636 $ 356 $ 226 $ 36 $ 5,000 Conservation Parks Management Services $ -$ -$ - $ - $ - $ - $ - $ - $ -Maintenance Operations Services $ 3,425 $ 12,251 $ 1,684 $ 496 $ 3,034 $ 1,698 $ 1,080 $ 172 $ 23,840 Communication and Marketing Services $ -$ -$ - $ - $ - $ - $ - $ - $ -Corporate Services $ 12,226 $ 43,731 $ 6,013 $ 1,771 $ 10,829 $ 6,062 $ 3,854 $ 615 $ 85,100 TOTAL $ 27,144 $ 97,091 $ 13,349 $ 3,932 $ 24,044 $ 13,458 $ 8,557 $ 1,365 $ 188,940 8 BOARD OF DIRECTORS DRAFT 2024 BUDGET Long Point Region Conservation Authority Current Value Assessment (CVA) Apportionment (2023) Municipality % in CA Municipal Population Municipal Population in CA Jurisdiction 2023 Tax Year Current Value Assessment (CVA) (Modified) 2023 Tax Year CVA (Modified) in CA Jurisdiction CVA Based Apportionment Percentage County of Brant 17 31926 5,459 7,651,609,216 1,308,425,176 7.1229% Bayham M 100 5316 5,316 831,933,245 831,933,245 4.5290% Malahide Tp 10 6665 667 1,326,938,185 132,693,818 0.7224% Haldimand County 35 41896 14,664 7,540,022,556 2,639,007,895 14.3665% Norfolk County 95 53947 51,250 9,936,265,436 9,439,452,164 51.3873% Norwich Tp 74 8428 6,237 1,753,848,470 1,297,847,868 7.0653% South-West Oxford Tp 30 5727 1,718 1,274,309,425 382,292,828 2.0812% Tillsonburg T 100 13788 13,788 2,337,574,098 2,337,574,098 12.7255% 167,693 99,098 18,369,227,092 100.00% 9 BOARD OF DIRECTORS DRAFT 2024 BUDGET Long Point Region Conservation Authority Current Value Assessment (CVA) Apportionment (2023) Year over Year Analysis Municipality % in CA Municipal Population Municipal Population in CA Jurisdiction 2023 Tax Year Current Value Assessment (CVA) (Modified) 2023 Tax Year CVA (Modified) in CA Jurisdiction CVA Based Apportionment Percentage County of Brant -435 74 302,527,179 51,732,148 0.1167% Bayham M --27 -27 24,875,760 24,875,760 0.0295% Malahide Tp --53 -5 23,652,150 2,365,215 -0.0042% Haldimand County -846 296 152,175,953 53,261,584 -0.0493% Norfolk County -475 451 150,726,544 143,190,217 -0.4402% Norwich Tp --17 -13 52,871,169 39,124,665 0.0478% South-West Oxford Tp --61 -18 21,157,149 6,347,145 -0.0148% Tillsonburg T -290 290 111,412,019 111,412,019 0.3144% TOTAL CHANGE 1888 1049 839,397,923 432,308,752 0.00% Current Value Assessment (CVA) Apportionment (2022) Municipality % in CA Municipal Population Municipal Population in CA Jurisdiction 2022 Tax Year Current Value Assessment (CVA) (Modified) 2022 Tax Year CVA (Modified) in CA Jurisdiction CVA Based Apportionment Percentage County of Brant 17 31,491 5,385 7,349,082,037 1,256,693,028 7.0062% Bayham M 100 5,343 5,343 807,057,485 807,057,485 4.4994% Malahide Tp 10 6,718 672 1,303,286,035 130,328,603 0.7266% Haldimand County 35 41,050 14,368 7,387,846,603 2,585,746,311 14.4158% Norfolk County 95 53,472 50,798 9,785,538,892 9,296,261,947 51.8275% Norwich Tp 74 8,445 6,249 1,700,977,301 1,258,723,203 7.0175% South-West Oxford Tp 30 5,788 1,736 1,253,152,276 375,945,683 2.0959% Tillsonburg T 100 13,498 13,498 2,226,162,079 2,226,162,079 12.4111% 165,805 98,049 17,936,918,340 100.00% 10 BOARD OF DIRECTORS DRAFT 2024 BUDGET 5 Year Summary by Municipality of Levy Apportioned by CVA % LPRCA Draft Budget Operating Levy Draft Budget Capital Levy Draft Budget Total Levy $ 2,145,963 $188,940 $2,334,903 Municipal Levy - Operating Municipal Levy - Capital Municipal Levy - Combined Municipality Year $ Increase % Increase Amount of % of Total Year over Year over Levy Share Levy* Year Year $ Increase % Increase Amount of Levy % of Total Year over Year over Share Levy* Year Year $ Increase % Increase Amount of % of Total Year over Year over Levy Share Levy* Year YearHaldimand County 2020 $232,601 14.14% $5,637 2.48% $54,631 14.14% ($103) -0.19% $287,231 14.14% $5,534 1.96% 2021 $240,090 14.23% $7,489 3.22% $53,371 14.23% ($1,260) -2.31% $293,461 14.23% $6,230 2.17% 2022 $245,330 14.23% $5,239 2.25% $54,309 14.23% $938 1.72% $299,638 14.23% $6,177 2.15% 2023 $302,661 14.42% $57,331 23.37% $21,624 14.42% ($32,685) -60.18% $324,284 14.42% $24,646 8.23% 2024 $308,299 14.37% $5,638 1.86% $27,144 14.37% $5,520 25.53% $335,443 14.37% $11,159 3.44% Norfolk County 2020 $865,971 52.64% $19,996 2.36% $203,390 52.64% ($624) -0.31% $1,069,361 52.64% $19,373 1.85% 2021 $882,185 52.29% $16,214 1.87% $196,106 52.29% ($7,284) -3.58% $1,078,290 52.29% $8,930 0.84% 2022 $901,067 52.26% $18,883 2.18% $199,470 52.26% $3,364 1.65% $1,100,537 52.26% $22,247 2.08% 2023 $1,088,124 51.83% $187,057 20.76% $77,741 51.83% ($121,729) -61.03% $1,165,865 51.83% $65,328 5.94% 2024 $1,102,753 51.39% $14,629 1.34% $97,091 51.39% $19,350 24.89% $1,199,844 51.39% $33,978 2.91% Oxford $3,994 County* 2020 $349,761 21.26% $5,504 1.60% $82,148 21.26% ($872) -1.05% $431,908 21.26% $4,631 1.08% 2021 $360,609 21.38% $10,848 3.10% $80,162 21.38% ($1,986) -2.42% $440,771 21.38% $8,862 2.05% 2022 $368,308 21.36% $7,699 2.20% $81,533 21.36% $1,371 1.67% $449,841 21.36% $9,070 2.10% 2023 $451,909 21.52% $83,601 22.70% $32,287 21.52% ($49,246) -60.40% $484,196 21.52% $34,355 7.64% 2024 $469,365 21.87% $17,456 3.86% $41,325 21.87% $9,038 27.99% $510,690 21.87% $26,494 5.47% Brant County 2020 $109,970 6.69% $4,742 4.51% $25,829 6.69% $452 1.78% $135,799 6.69% $5,194 3.98% 2021 $114,930 6.81% $4,959 4.51% $25,548 6.81% ($280) -1.09% $140,478 6.81% $4,679 3.45% 2022 $119,089 6.91% $4,159 3.78% $26,363 6.91% $814 3.15% $145,452 6.91% $4,974 3.66% 2023 $147,095 7.01% $28,006 23.52% $10,509 7.01% ($15,854) -60.14% $157,605 7.01% $12,153 8.36% 2024 $152,855 7.12% $5,760 3.92% $13,458 7.12% $2,949 28.06% $166,313 7.12% $8,709 5.53% Bayham Municipality 2020 $74,792 4.55% $1,422 1.94% $17,566 4.55% ($128) -0.72% $92,359 4.55% $1,294 1.42% 2021 $76,671 4.54% $1,879 2.51% $17,044 4.54% ($523) -2.98% $93,715 4.54% $1,356 1.47% 2022 $77,927 4.52% $1,256 1.68% $17,251 4.52% $207 1.18% $95,177 4.52% $1,463 1.58% 2023 $94,466 4.50% $16,539 21.22% $6,749 4.50% ($10,502) -59.78% $101,215 4.50% $6,038 6.34% 2024 $97,190 4.53% $2,724 2.88% $8,557 4.53% $1,808 10.61% $105,747 4.53% $4,532 4.48% Malahide ` Township 2020 $11,866 0.72% $207 1.77% $2,787 0.72% ($25) -0.88% $14,652 0.72% $182 1.26% 2021 $12,459 0.74% $594 5.00% $2,770 0.74% ($17) -0.62% $15,229 0.74% $576 3.93% 2022 $12,538 0.73% $79 0.66% $2,775 0.73% $6 0.21% $15,313 0.73% $84 0.58% 2023 $15,255 0.73% $2,717 21.67% $1,090 0.73% ($1,686) -60.73% $16,345 0.73% $1,032 7.04% 2024 $15,502 0.72% $247 1.62% $1,365 0.72% $275 25.23% $16,867 0.72% $522 3.43% 2024 $2,145,963 $46,453 2.21% $188,940 $38,940 25.96% $2,334,903 $85,393 3.80% 11 BOARD OF DIRECTORS DRAFT 2024 BUDGET Operating Capital Combined 2020 $ 1,644,960 $ 386,350 $ 2,031,310 2021 $ 1,686,943 $ 41,983 2.55% $ 375,000 $ (11,350) -2.94% $ 2,061,943 $ 30,633 1.51% 2022 $ 1,724,258 $ 37,315 2.21% $ 381,700 $ 6,700 1.79% $ 2,105,959 $ 44,015 2.13% 2023 $ 2,099,510 $ 375,251 21.76% $ 150,000 $ (231,700) -60.70% $ 2,249,510 $ 143,551 6.82% 2024 $ 2,145,963 $ 46,453 2.21% $ 188,940 $ 38,940 25.96% $ 2,334,903 $ 85,393 3.80% Total $ 9,301,634 $ 1,481,990 $ 10,783,625 Notes: Operating 2020 $16.85 per capita 2021 $17.22 per capita 2022 $17.71 per capita 2023 $21.41 per capita 2024 $21.89 per capita Notes: Capital 2020 $3.96 per capita 2021 $3.83 per capita 2022 $3.92 per capita 2023 $1.53 per capita 2024 $1.93 per capita Notes: Combined 2020 $21.05 per capita 2021 $21.63 per capita 2022 $22.94 per capita 2023 $22.94 per capita 2024 $23.81 per capita Oxford County Apportionment: Norwich Twp. $ 151,620 South-West Oxford $ 44,661 Tillsonburg $ 273,084 $ 469,365 Oxford County Apportionment: Norwich Twp. $ 13,349 South-West Oxford $ 3,932 Tillsonburg $ 24,044 $ 41,325 Oxford County Apportionment: Norwich Twp. $ 164,969 South-West Oxford $ 48,593 Tillsonburg $ 297,128 $ 510,690 12 BOARD OF DIRECTORS DRAFT 2024 BUDGET Watershed Planning and Technical Services Budget LONG POINT REGION CONSERVATION AUTHORITY 2024 DRAFT BUDGET WATERSHED PLANNING AND TECHNICAL SERVICES PROGRAM NAME LINKS TO STRATEGIC PLAN WATERSHED PLANNING AND Strategic Directions TECHNICAL SERVICES #1 Protect People & Property From Flooding & Natural Hazards #2 Deliver Exceptional Services & Experiences PROGRAM MANAGER Action Plan Comply to the new planning regulation that will replace 178/06 and related documents. Leigh-Anne Mauthe Participate in the Watershed Resource Management Strategy due December 31, 2024. Report regularly on application turnaround times. 2021 2022 2023 2023 2024 2024 Change from Actual Actual Sep 30 YTD Budget Budget 2023 Budget $ $ $ $ $ $ % ACTIVITIES Technical and Planning Services Technical Study Services Administration and Enforcement Amortization $ $ 255,064 103,679 -38,937 397,680 $ $ 245,658 47,800 109,227 39,030 441,714 $ $ 164,319 12,876 131,651 -308,846 $ $ 209,622 25,798 162,599 -398,020 $ $ 261,084 28,751 149,310 -439,146 $ $ 51,461 2,953 (13,289) -41,125 25% 11% 0% 0% 10.33% OBJECTS OF EXPENSES Staff Expenses - Note 1 Staff Related Expenses - Note 2 Materials and Supplies Purchased Services - Note 3 Equipment Amortization TOTAL EXPENDITURES $ $ 334,993 3,810 2,294 17,647 -38,937 397,680 $ $ 386,288 2,514 635 11,326 1,923 39,030 441,714 $ $ 290,956 4,704 14 11,250 1,923 -308,846 $ $ 349,420 7,400 5,700 29,000 6,500 -398,020 $ $ 389,546 7,400 4,700 31,000 6,500 -439,146 $ $ 40,125 -(1,000) 2,000 --41,125 11% 0% -18% 7% 0% 0% 10.33% SOURCES OF REVENUE Municipal Levy Provincial Funding MNRF Transfer Payment User Fees - Pre-Consultation User Fees - Lawyer Inquiries Planning Act Review Fees User Fees - Planning/Technical Service Fees Contribution from/(to) Reserves TOTAL REVENUE $ $ 206,443 7,500 8,807 11,250 45,289 109,642 120,494 (111,749) 397,680 $ $ 203,117 - 8,807 12,596 27,451 125,232 146,930 (82,418) 441,714 $ $ 119,259 - 8,807 4,200 18,455 80,889 93,749 - 325,359 $ $ 159,012 - 8,807 11,845 25,956 82,400 110,000 - 398,020 $ $ 175,338 - 8,807 10,000 25,000 100,000 120,000 - 439,146 $ $ 16,326 - -(1,845) (956) 17,600 10,000 - 41,125 10.27% 0% 0% -16% -4% 0% 9% 0% 10.33% NOTES 1. COLA increase, 2 employee moving in the pay grid steps. 2. Courses and professional memberships for 3 staff members. 3. SWOOP mapping imagery, EGRIS software and planning legal services. 13 BOARD OF DIRECTORS DRAFT 2024 BUDGET STAFFING LEVELS (FTE) CHANGES IN SERVICES & ACTIVITY LEVELS 2024 2023 Manager of Watershed Services increased to 0.9 FTE from 0.7 FTE. 3.35 3.69 Manager of Engineering & Infrastructure 0.25 FTE. FTE TOTAL DEPARTMENT 2024 2023 2022 Manager of Watershed Services 100% 1.00 90% 0.90 0.70 0.60 Manager of Engineering & Infrastructure 0% 0.00 25% 0.25 0.00 0.00 Lands & Waters Supervisor 0% 0.00 5% 0.05 0.00 0.00 Project Consultant 0% 0.00 5% 0.05 0.14 0.00 Resource Planner 200% 2.00 200% 2.00 2.00 1.36 Planning Technician & Regulations Officer 0% 0.00 0% 0.00 0.00 1.00 Development Technician 0% 0.00 0% 0.00 0.75 0.00 GIS/IT Specialist 0% 0.00 0% 0.00 0.00 0.35 Water Resources Analyst 0% 0.00 10% 0.10 0.10 0.30 Water Resources EIT (Contract) 0% 0.00 0% 0.00 0.00 0.60 3.00 3.35 3.69 4.21 14 BOARD OF DIRECTORS DRAFT 2024 BUDGET Technical and Planning Service User Fees Program Cost Recovery Goal In 2012, the LPRCA Board of Directors directed staff to prepare a planning fee implementation strategy designed to achieve a 60/40 user/municipal cost sharing for Technical and Planning Services through the administration of fees. The 60/40 user/municipal cost-share is chosen to represent the proportion of the program cost for reviewing and providing comment on municipal planning applications, Section 28 permit applications, and responding to lawyer inquiries, versus all other related activities. The 2024 budget user fees represent 60%, MNRF Grant 2% and municipal levy of 38% cost-share as directed in 2012. Staff time and resources dedicated to Planning Act applications, Section 28 permit applications, and lawyer’s inquiries are cost recovery, and the time spent on administration, training, and enforcement is supported by the levy. 2023 Revenue Planning User fees are down approximately 20% from this time last year; however, we are still on target to exceed the 2023 budget of $230,000. Planning Act inquiries were exceedingly high in 2022 resulting greater than projected revenues. Planning Act applications, permit and pre-consultations are projected to be in line with 2023 budget. Proposed 2024 Technical and Planning Service User Fees In the 2023 budget staff proposed planning users fees increase of 3% and prior to the fee schedule taking effect, the Minister of Natural Resources and Forestry by a Minister’s Direction prohibited Conservation Authorities to make any changes to the fee amount charged associated with planning, development and permitting fees effective from January 1, 2023, to December 31, 2023. The freeze was applied to all 36 Conservation Authorities. As a result, LPRCA fees relating to planning, development and permitting have been frozen at the 2022 levels. Staff are proposing the fees for 2024 to increase on average 5%. Considering planning fees have been frozen at the 2022 rates this would mean an annualized increase of 2.5% including 2023. The 2024 user fee revenue budget is based on a trend analysis of the previous three years including the projection of 2023 year-to-date revenues with an approximate 5% increase applied. 15 BOARD OF DIRECTORS DRAFT 2024 BUDGET Ontario Regulation 178/06 Permit Fees Application Type 2023 Fees Proposed 2024 Fees % Change Complex development, interference and alteration Development/work with a high risk and/or potential impact to natural hazards or natural features. One or more studies are required, e.g. an environmental impact study, hydraulic analysis, storm water management report or slope stability study. Examples: � Large fill placement, removal, grading (greater than 1000 m3) � Golf courses � New watercourse bank stabilization � New Lake Erie shoreline protection structure � Bridge replacement � Channel realignment $ 1,380 $ 1,380 0% General On Site Technical Advice Fee (Will be applied to permit application if submitted within 12 months from inspection) $ 248.60 HST included $ 248.60 HST included 0% Wetland Boundary Delineation (Review of MNRF Wetland boundary in the field by LPRCA ecologist, on property owner request) $ 360.00 HST included $ 360.00 HST included 0% Title Clearance (solicitor, realtor, other requests for detailed property information) $ 248.60 HST included $ 248.60 HST included 0% Violations/Application where work has proceeded without authorization 2 x Fee 2 x Fee Permit Revisions (Must be minor in nature and permit must still be valid.) $ 95 $ 95 0% Minister's Zoning Order (MZO) (Permit associated with a Minister's Zoning Order) Cost recovery Cost recovery General Notes for all Application Fees 1.It is strongly recommended that proponents pre-consult with LPRCA and, if necessary the municipality, prior to the submission of an application and th preparation of detailed plans and technical report(s). 2.Fees must be paid at the time the permit application is submitted. Fees may be paid by debit, cash or cheque (made out to the Long Point RegionConservation Authority) over the phone by credit card or at the LPRCA administration office 3.In the event that the application is placed in a higher fee category, the difference in fee must be paid prior to review. If the application is placed in a lower category, LPRCA will reimburse the applicant accordingly. 4.Fees are assessed based on the extent of review required. LPRCA reserves the right to levy supplementary fees should the review require a substantially greater level of effort than covered by the standard categories above; this supplementary fee includes the peer review of any relevant documents or information. 5.The fees for technical review include one comprehensive review, and one review of the resubmission. Second and each additional resubmission sha are subject to a resubmission fee of 20% of the original application up to a maximum of $525. 6.Where a Section 28 permit approval is required in addition to a Planning Act application for the same activity, the Section 28 permit fee will be discounted 50%. 7.Where a permit has been submitted for an activity across multiple properties and applicants working together, the fee for each property shall be calculated as 50% of the permit fee. For example, the fee for a new shoreline protection structure constructed across two properties is $725 each. 8.Costs associated with permits (including any conditions) issued under a Minister's Zoning Order shall be paid by the applicant, this includes but is not limited to staff time, any legal review, board expenses, etc. 16 BOARD OF DIRECTORS DRAFT 2024 BUDGET Ontario Regulation 178/06 Permit Fees Application Type 2023 Fees Proposed 2024 Fees % Change Very minor development Development with very low risk of impact on natural hazards or natural features. Examples: � Non-habitable accessory structures less than 23 m2 (247 ft2) , e.g. decks, fences, above-ground pools, barns, sheds � Fill placement removal and/or grading (landscaping, driveway top-dressing) � Off-line pond maintenance $ 200 $ 200 0% Minor development, interference and alteration Development/work with low risk of impact on natural hazards or natural features. No technical reports are required. Examples: � Raising building or additions not requiring engineered drawings � Repairs/renovations to existing building � Non-habitable accessory structures less than 100 m2 (1076ft2) � Septic system � Fill placement, removal/or grading (not requiring engineered plans) � Minor development (as listed above) more than 30 metres from a wetlands � New or replacement residential structures more than 30 metres from a wetland � Minor utilities (directional bore) � New offline ponds (grading plan required) � Docks, boathouses � Routine/maintenance dredging � Minor repairs to existing shoreline structures � Maintenance, repair or replacement of access crossings � Other applications not deemed by staff to be “Major” in nature $ 405 $ 405 0% Major development, interference and alteration Development/work with moderate risk of impact on natural hazards or natural features. Detailed report and/or plans are required. Examples: � Raising building or additions requiring engineered plans � Non-habitable accessory structures greater than 100 m2 (1076ft2) � New or replacement structures in a natural hazard area � Fill placement, removal and/or grading (requiring engineered plans) � Development (including minor development as listed above) less than 30 metres from a wetland � Major development greater than 30 m from a wetland � New offline pond with overflow or channel connection � Maintenance/repairs to existing shoreline structures � Water crossing, bridge repair � Stormwater management outlet structure � Other applications deemed by staff to be “Major” in nature $ 695 $ 695 0% 17 BOARD OF DIRECTORS DRAFT 2024 BUDGET Planning Act Review Fees Application Type 2023 Fees Proposed 2024 Fees % Change Preconsultation Fee Review, comment, or participation in preconsultation process $ 300 $ 300 0% Subdivision and Vacant Land Condominium $1,380 + $100/lot (Total Maximum $15,000.00 +HST) $1,380 + $100/lot (Total Maximum $15,000.00 +HST) 0% To draft plan approval including associated OPA and ZBA $ 455 $ 455 0% Red-line revision (applicant initiated) $ 720 $ 720 0% Technical plans and reports (SWM with grading & sediment and erosion $ 225 $ 225 0% Clearance letter (each phase) Zoning By-Law Amendment Minor $ 455 $ 455 0% Accompanied by 1 technical report $ 720 $ 720 0% Accompanied by 2 technical reports $ 1,430 $ 1,430 0% Combined Official Plan/Zoning By-Law Amendment Minor $ 720 $ 720 0% Accompanied by 1 technical report $ 1,430 $ 1,430 0% Accompanied by 2 technical reports $ 2,060 $ 2,060 0% Consent (severance) Minor $ 455 $ 455 0% Accompanied by 1 technical report $ 720 $ 720 0% Accompanied by 2 technical reports $ 1,430 $ 1,430 0% Variance Minor $ 455 $ 455 0% Accompanied by 1 technical report $ 720 $ 720 0% Accompanied by 2 technical reports $ 1,430 $ 1,430 0% Site Plan Control Minor $ 455 $ 455 0% Accompanied by 1 technical report $ 720 $ 720 0% Accompanied by 2 technical reports $ 1,430 $ 1,430 0% Complex Application (incl. OPA/ZBL/Site Plan) for golf courses, trailer parks, campgrounds and lifestyle communities. $ 2,060 $ 2,060 0% General Notes for All Application Fees: 1.It is strongly recommended that proponents pre-consult with LPRCA and, if necessary the municipality, prior to the submission of all applications and the preparation of detailed technical reports(s). 2.This fee schedule is effective as of January 1, 2024 and LPRCA reserves the right to revise this fee schedule at any time without notice to adequately cover the costs to provide the service.3.All applicable taxes are extra. 4.Applications that fall under one or more categories will be charged at the highest rate. 5.Fees are assessed based on the extent of review required. LPRCA reserves the right to levy supplementary fees should the review 6.The fees for technical review include one comprehensive review, and one review of the resubmission. Second and each additional resubmission shall are subject to a resubmission fee of 20% of the original application up to a maximum of $525. 7.Fees must be paid at the time the application is submitted. 8.Where a Section 28 permit approval is required in addition to a Planning Act application for the same activity, the Section 28 permit fee will be discounted 50%. 18 BOARD OF DIRECTORS DRAFT 2024 BUDGET Watershed Flood Control Services Budget LONG POINT REGION CONSERVATION AUTHORITY 2024 DRAFT BUDGET WATERSHED FLOOD CONTROL SERVICES PROGRAM NAME LINKS TO STRATEGIC PLAN Strategic DirectionsWATERSHED FLOOD CONTROL SERVICES #1 Protect People & Property From Flooding & Natural Hazards #2 Deliver Exceptional Services & Experiences PROGRAM MANAGER Action Plan Develop Asset Management Plan for natural hazard infrastructure due Dec. 31, 2024.Leigh-Anne Mauthe Vittoria Dam Environmental Assessment, hydraulic model & floodplain mapping for Big Otter. Hay Creek Dam engineering and design project. Apply for WECI funding for projects. 2021 2022 2023 2023 2024 2024 Change from Actual Actual Sept 30 YTD Budget Budget 2023 Budget $ $ $ $ $ $ % ACTIVITIES Flood Control Administrative Services Flood Forecasting and Warning Services General Operational Services Structures - Minor Maintenance Services Structures - Preventative Maintenance Services Deer Cr Dam Chamber Repair - WECI Port Rowan Climate/Hydrometric Monitoring Station Norwich Dam - Dam Safety Review - WECI Norwich Dam - Embankment Design - WECI $ $ 91,128 35,925 17,004 39,349 3,153 1,690 9,572 24,708 181 222,711 $ $ 50,581 20,518 7,952 5,941 7,552 14 --- 92,558 $ $ 74,986 14,517 2,209 1,452 14,370 - --- 107,534 $ $ 107,406 51,905 38,843 53,839 17,276 - - 269,270 $ $ 97,610 85,333 39,984 79,383 17,768 - - 320,079 $ $ (9,796) 33,428 1,141 25,544 492 - --- 50,809 -9%64% 3% 47%3% 0% 0%0%0% 18.87% OBJECTS OF EXPENSES Staff Expenses - Note 1 Staff Related Expenses - Note 2 Materials and Supplies Purchased Services Equipment TOTAL EXPENDITURES $ $ $ 169,319 608 6,161 33,756 12,866 222,711 $ $ $ 71,722 525 3,392 9,451 7,469 92,558 $ $ $ 86,910 1,847 405 9,415 8,958 107,534 $ $ $ 218,745 2,700 7,800 32,525 7,500 269,270 $ $ 277,054 2,700 7,800 23,525 9,000 320,079 $ $ 58,309 - - (9,000) 1,500 50,809 27% 0% 0% -28%0% 18.87% SOURCES OF REVENUE Municipal Levy Provincial Funding MNRF Transfer Payment MNR WECI & Municipal Funding Contribution from/(to) Reserves TOTAL REVENUE $ $ 186,452 24,534 26,422 2,579 (17,276) 222,711 $ $ 178,189 116,433 26,422 - (228,485) 92,558 $ $ 182,136 - -- - 182,136 $ $ 242,848 - 26,422 - - 269,270 $ $ 293,657 - 26,422 - - 320,079 $ $ 50,809 - -- - 50,809 21% 0% 0% 0% 0% 18.87% NOTES 1.COLA increase and 2 staff moving in the grid.2.Conference, course, and memberships expenses for two staff. 19 BOARD OF DIRECTORS DRAFT 2024 BUDGET STAFFING LEVELS (FTE) CHANGES IN SERVICES & ACTIVITY LEVELS 2024 2023 Manager of Engineering & Infrastructure 0.50 FTE. 2.13 1.96 Development technician reduced 0.15 FTE. Manager of Watershed Services reduced 0.3 FTE. FTE TOTAL DEPARTMENT 2024 2023 2022 Manager of Engineering & Infrastructure 100% 1.00 50% 0.50 0.00 0.00 Manager of Watershed Services 0% 0.00 0% 0.00 0.30 0.40 Project Consultant 0% 0.00 5% 0.05 0.14 0.00 Water Resources Analyst 100% 1.00 80% 0.80 0.80 0.70 SWP/Water Resources Specialist 0% 0.00 0% 0.00 0.00 0.45 Lands & Waters Supervisor 0% 0.00 34% 0.34 0.20 0.21 Water Resources Analyst EIT (Contract) 0% 0.00 0% 0.00 0.00 0.15 Workshop Technician 0% 0.00 20% 0.20 0.18 0.18 Workshop Supervisor 0% 0.00 10% 0.10 0.10 0.10 Development Technician 0% 0.00 0% 0.00 0.15 0.00 Seasonal Support 0% 0.00 14% 0.14 0.09 0.09 2.00 2.13 1.96 2.28 20 BOARD OF DIRECTORS DRAFT 2024 BUDGET PROGRAM NAME HEALTHY WATERSHED SERVICES PROGRAM MANAGER Leigh-Anne Mauthe Healthy Watershed Services Budget LONG POINT REGION CONSERVATION AUTHORITY 2024 DRAFT BUDGET HEALTHY WATERSHED SERVICES LINKS TO STRATEGIC PLAN Strategic Directions #1 Protect People & Property From Flooding & Natural Hazards #2 Deliver Exceptional Services & Experiences Action Plan Target 5 Grant Funded erosion control projects on private landowners properties. Monitor 5 Sea Lamprey barriers five times throughout the year under contract with DFO. Source Water Protection coordinated with GRCA. Administer the Grant Funded crop cover program. 2021 2022 2023 2023 2024 2024 Change from Actual Actual Sep 30 YTD Budget Budget 2023 Budget $ $ $ $ $ $ % $ $ 39,987 - 32,103 9,175 3,033 2,740 4,370 -3,909 33,329 2,931 41,869 173,447 $ $ 51,667 2,797 32,955 1,606 1,652 1,728 3,477 -- 91,054 1,348 54,997 243,281 $ $ 44,379 - 27,556 - 1,426 2,708 3,133 -- 75,812 11,225 17,934 184,173 $ $ 90,854 - 50,305 - 5,394 5,433 13,553 -- 84,838 - 1,146 251,522 $ $ 12,718 - 61,970 - 5,544 3,994 13,731 19,265 - 50,005 - - 167,227 $ $ (78,136) - 11,665 - 150 (1,439) 178 19,265 - (34,833) - (1,146) (84,295) -86% 0% 23% 0% 3% -26% 1% 0% 0% 0% 0% -100% -33.51% ACTIVITIES Land Stewardship Administration* Drain Classification - DFO/Norfolk County Surface & Groundwater Quality Monitoring Services Sediment and Erosion Control Services Watershed Low Water Response Services Lamprey Barrier Inspection Services Water Supply Source Protection Planning Stream Health Monitoring* RBC Blue Water Project ICAP - Integrated Conservation Action Plan COA Agreement Specific Initiatives and Services OBJECTS OF EXPENSES Staff Expenses - Note 1 Staff Related Expenses Materials and Supplies Purchased Services TOTAL EXPENDITURES $ 106,773 $ 128,890 $ 76,054 $ 158,887 $ 109,220 $ (49,667) -31% 265 797 173 1,000 -(1,000) 0% 7,300 16,445 18,011 2,146 2,000 (146) -7% $ 59,110 173,447 $ 97,150 243,281 $ 89,935 184,173 $ 89,489 251,522 $ 56,007 167,227 $ (33,482) (84,295) -37% -33.51% SOURCES OF REVENUE Municipal Levy $ 117,073 $ 111,946 $ 109,915 $ 146,553 $ 67,514 $ (79,039) (53.93%) Provincial Funding -1,225 ----0% Federal Funding 33,804 13,840 -6,579 3,994 (2,585) -39% User Fees 1,239 310 ----0% Community Support 54,239 152,891 106,773 98,390 63,736 (34,654) -35% Contribution from/(to) Reserves (32,909) (36,931) ----0% Transfer from/(to) Current Year Surplus - Note 2 ----31,983 31,983 0% TOTAL REVENUE $ 173,447 $ 243,281 $ 216,688 $ 251,522 $ 167,227 $ (84,295) -33.51% NOTES * Category 3 programs and services funded by current year surplus transfer. 1. COLA increase and 1 staff moving in the pay grid steps. 2. Transfer from user fee programs and services to fund Healthy Watershed Category 3 programs and services. 21 BOARD OF DIRECTORS DRAFT 2024 BUDGET STAFFING LEVELS (FTE) CHANGES IN SERVICES & ACTIVITY LEVELS 2024 2023 Manager of Watershed Services added 0.1 FTE. 1.03 1.61 Water Resources Analyst for Source Water Protection. Healthy Watershed Technician reduced to 0.82 FTE. FTE TOTAL DEPARTMENT 2024 2023 2022 Manager of Watershed Services 0% 0 10% 0.10 0.00 0.00 SWP/Water Resources Specialist 0% 0.00 0% 0.00 0.00 0.55 Forestry Technician 0% 0.00 0% 0.00 0.00 0.10 Lands & Waters Supervisor 100% 1.00 24% 0.24 0.53 0.40 Water Resources Analyst 0% 0.00 10% 0.10 0.10 0.00 HWS Technician 100% 1.00 58% 0.58 0.97 0.36 General Manager 0% 0.00 1% 0.01 0.01 0.01 2.00 1.03 1.61 1.42 22 BOARD OF DIRECTORS DRAFT 2024 BUDGET PROGRAM NAME Conservation Authority Lands PROGRAM MANAGER Judy Maxwell Conservation Authority Lands Budget LONG POINT REGION CONSERVATION AUTHORITY 2024 DRAFT BUDGET CONSERVATION AUTHORITY LANDS LINKS TO STRATEGIC PLAN Strategic Directions #1 Protect People & Property From Flooding & Natural Hazards #2 Deliver Exceptional Services & Experiences #4 Organizational Excellence Action Plan Manage Lee Brown Marsh for sustainable hunting opportunities and a healthy ecosystem. Provide opportunities for visitors to enjoy outdoor recreational activities. Support Authority initiatives and enforce regulations on Authority lands. 2021 2022 2023 2023 2024 2024 Change from Actual Actual Sep 30 YTD Budget Budget 2023 Budget $$$$ $ $% ACTIVITIES Administration & Enforcement $ 145,367 $ 164,160 $ 146,078 $ 242,514 $ 314,101 $ 71,586 30% Parkettes Services 28,928 26,340 59,050 88,023 93,287 5,264 6% Lee Brown Waterfowl Management Services 147,032 126,058 66,003 151,375 166,500 15,125 10% Hazard Tree Removal 33,075 26,607 24,980 83,584 86,548 2,964 4% Fish and Wildlife Support Services 2,790 4,042 2,461 3,500 3,500 -0% Partner Agreement Management ----6,374 6,374 0% $ 357,192 $ 347,207 $ 298,572 $ 568,996 $ 670,310 $ 101,314 17.81% OBJECTS OF EXPENSES Staff Expenses - Note 1 $ 160,192 $ 151,702 $ 110,919 $ 302,476 $ 400,170 $ 97,694 32% Staff Related Expenses ---150 150 -0% Materials and Supplies 24,839 20,955 12,224 30,046 29,723 (323) -1% Purchased Services 172,161 174,549 175,429 236,325 240,267 3,942 2% TOTAL EXPENDITURES $ 357,192 $ 347,207 $ 298,572 $ 568,996 $ 670,310 $ 101,314 17.81% SOURCES OF REVENUE Municipal Levy $ 110,735 $ 253,425 $ 259,479 $ 345,971 $ 418,186 $ 72,215 20.87% User Fees - Note 2 219,643 199,238 223,577 223,025 245,750 $ 22,725 10% Contribution from/(to) Reserves - Note 3 26,814 (105,456) --6,374 $ 6,374 0% TOTAL REVENUE $ 357,192 $ 347,207 $ 483,056 $ 568,996 $ 670,310 $ 101,314 17.81% NOTES 1. COLA increase, 2 staff moving up the grid. 2. Lee Brown Marsh fees - $105,000. 3. Partner Agreement Management - $6,374 from reserves. 23 BOARD OF DIRECTORS DRAFT 2024 BUDGET STAFFING LEVELS (FTE) CHANGES IN SERVICES & ACTIVITY LEVELS 2024 2023 Manager of Conservation Lands increased to 0.3 FTE from 0.18 FTE. 3.27 2.65 Supervisor of Forestry increased to 0.43 FTE from 0.07 FTE. FTE TOTAL DEPARTMENT 2024 2023 2022 Lee Brown Marsh Manager 100% 1.00 100% 1.00 1.00 1.00 Manager Conservation Land Services 0% 0.00 30% 0.30 0.18 0.08 Support Staff (4) 154% 1.54 82% 0.82 0.82 0.00 Support Staff (2) 154% 1.54 48% 0.48 0.38 0.00 Superintendent of Conservation Areas 0% 0.00 18% 0.18 0.18 0.00 Supervisor of Forestry 0% 0.00 43% 0.43 0.07 0.00 Forestry Technician 0% 0.00 6% 0.06 0.02 0.00 4.08 3.27 2.65 1.08 24 LONG POINT REGION CONSERVATION AUTHORITY CONSERVATION LANDS - LEE BROWN MARSH FEE SCHEDULE Draft 2024 before HST LEE BROWN MARSH Goose Relocation - Per Canada goose $6.20 Hunting Fees 1-Day Field Hunt , 1 person 1-Day (midweek) Marsh Hunt, 1 person 1-Day (midweek) Marsh Hunt, 4 people 3-Day Marsh Hunt for 4 people $53.10 $479.79 $1,636.90 $4,092.27 LONG POINT REGION CONSERVATION AUTHORITY CONSERVATION LANDS - LANDS AND WATERS FEE SCHEDULE Draft 2024 before HST LANDS AND WATERS Tree Planting Program - Forest Ontario Sponsored Full Service (Seedling and Planting) per tree1 $0.60 Private Landowner Tree Planting Program Land Owner Cost per tree2 Full Service (Seedling and Planting) per tree3 Rental of Tree Planter per day for trees purchased from the Conservation Authority $0.82 - $2.45 $1.50 - $3.05 $75.00 Restoration Program Erosion Control - Landowner Plans $350.00 1 Pricing subject to change without notice. Subject to approval and availability. Minimum 500 seedlings must be planted. 2 Pricing subject to change without notice. Subject to availability. Minimum 150 seedlings/species. 3 Pricing subject to change without notice. Subject to availability. Minimum 5 acres and 500 seedlings. BOARD OF DIRECTORS DRAFT 2024 BUDGET 25 BOARD OF DIRECTORS DRAFT 2024 BUDGET Communication and Marketing Services Budget LONG POINT REGION CONSERVATION AUTHORITY 2024 DRAFT BUDGET COMMUNICATION AND MARKETING SERVICES PROGRAM NAME LINKS TO STRATEGIC PLAN Strategic Directions COMMUNICATION AND MARKETING SERVICES #1 Protect People & Property From Flooding & Natural Hazards #2 Deliver Exceptional Services & Experiences PROGRAM MANAGER #4 Organizational Excellence Aaron LeDuc Action Plan Advertise and promote the programs & services of the Authority. Increase the awareness of the Authority's accomplishments via social media. Update information on the Authority website. 2021 2022 2023 2023 2024 2024 Change from Actual Actual Sep 30 YTD Budget Budget 2023 Budget $ $ $ $ $ $ % ACTIVITIES Communication and Marketing Services Leighton & Betty Brown Scholarship Trust Fund LPRCA Memorial Woodlot Services $ $ 71,550 3,000 6,737 81,286 $ $ 95,974 2,000 3,521 101,495 $ $ 26,706 2,000 10,231 38,937 $ $ 129,131 1,000 12,146 142,277 $ $ 122,963 1,000 12,335 136,299 $ $ (6,168) - 189 (5,978) -5% 0% 2% -4.20% OBJECTS OF EXPENSES Staff Expenses - Note 1 Staff Related Expenses Materials and Supplies Purchased Services TOTAL EXPENDITURES $ $ 68,777 202 8,942 3,365 81,286 $ $ 80,827 1,279 7,488 11,901 101,495 $ $ 28,248 67 5,795 4,826 38,937 $ $ 104,027 1,650 11,550 25,050 142,277 $ $ 98,799 1,650 11,300 24,550 136,299 $ $ (5,228) -(250) (500) (5,978) -5% 0% -2% -2% -4.20% SOURCES OF REVENUE Municipal Levy Community Support - Note 2 Contribution from/(to) Reserves TOTAL REVENUE $ $ 92,994 11,444 (23,152) 81,286 $ $ 96,719 8,976 (4,200) 101,495 $ $ 97,708 7,270 - 104,978 $ $ 130,277 12,000 - 142,277 $ $ 128,299 8,000 - 136,299 $ $ (1,978) (4,000) - (5,978) -1.52% -33% 0% -4.20% NOTES 1. COLA increase, 1 employee moving up the grid. 2. Memorial Woodlot Donations of $7,000 and the Leighton & Betty Brown Fund Interest for Scholarships of $1,000. 26 BOARD OF DIRECTORS DRAFT 2024 BUDGET STAFFING LEVELS (FTE) CHANGES IN SERVICES & ACTIVITY LEVELS 2024 2023 The FTE's remain at the 2023 level. 1.08 1.08 FTE TOTAL DEPARTMENT 2024 2023 2022 Marketing & Social Media Associate 100% 1.00 100% 1.00 1.00 1.00 Seasonal Support 0% 0.00 8% 0.08 0.08 0.08 1.00 1.08 1.08 1.08 27 BOARD OF DIRECTORS DRAFT 2024 BUDGET Backus Heritage and Education Services Budget LONG POINT REGION CONSERVATION AUTHORITY 2024 DRAFT BUDGET BACKUS HERITAGE AND EDUCATION SERVICES PROGRAM NAME LINKS TO STRATEGIC PLAN BACKUS HERITAGE AND Strategic Directions EDUCATION SERVICES #2 Deliver Exceptional Services & Experiences #4 Organizational Excellence PROGRAM MANAGER Action Plan Judy Maxwell Deliver student Outdoor Education & Heritage Programs. Revitalization Project at the Education Centre final phase of display installation. Collection management project continuation. 2021 2022 2023 2023 2024 2024 Change from Actual Actual Sep 30 YTD Budget Budget 2023 Budget ACTIVITIES $ $ $ $ $ $ % Education Centre $ 4,390 $ 27,657 $ 30,506 $ 48,103 $ 49,546 $ 1,442 3% Educational and Interactive Program Services 13,290 15,095 34,494 99,744 84,423 (15,321) -15% Heritage Village and Historical Services* 99,176 108,270 99,001 177,815 173,788 (4,027) -2% Amortization 39,696 39,902 ----0% $ 156,553 $ 190,924 $ 164,001 $ 325,662 $ 307,756 $ (17,905) -5.50% OBJECTS OF EXPENSES Staff Expenses - Note 1 Staff Related Expenses Materials and Supplies Purchased Services Amortization TOTAL EXPENDITURES $ $ 85,159 573 3,069 28,055 39,696 156,553 $ $ 118,071 628 3,877 28,446 39,902 190,924 $ $ 110,178 203 14,596 39,023 - 164,001 $ $ 266,620 2,550 9,392 47,100 - 325,662 $ $ 247,646 1,550 11,361 47,200 - 307,756 $ $ (18,974) (1,000) 1,969 100 - (17,905) -7% -39% 21% 0% 0% -5.50% SOURCES OF REVENUE Municipal Levy Provincial Funding-Student programs Federal Funding - COVID-19 Funding Other - Interest on Investments, Misc. User Fees - Educational non contract programs User Fees - Heritage non contract programs Community Support - Note 2 Contribution from (to) Reserves Transfer from/(to) Current Year Surplus - Note 3 TOTAL REVENUE $ $ 92,146 2,993 - - -1,974 58,102 1,337 -156,553 $ $ 94,968 -16,576 - 823 1,937 54,030 22,590 -190,924 $ $ 112,820 -13,260 - 1,402 8,586 57,803 --193,871 $ $ 150,426 12,447 - - 3,000 4,602 155,187 --325,662 $ $ 5,582 4,500 - - 3,000 4,606 156,074 -133,995 307,756 $ $ (144,845) (7,947) - - -4 887 -133,995 (17,905) -96% -64% 0% 0% 0% 0% 1% 0% 0% -5.50% NOTES * Category 3 programs and services funded by current year surplus transfer. 1. COLA increase, 3 staff moving up the grid. 2. Community support revenue includes the interest from the endowment fund of $100,000 and the contracts with the school boards is $50,574. 3. Transfer from user fee programs & services to fund Heritage programs. 28 BOARD OF DIRECTORS DRAFT 2024 BUDGET STAFFING LEVELS (FTE) CHANGES IN SERVICES & ACTIVITY LEVELS 2024 2023 Heritage Programmer to 0.81 FTE from 0.5 FTE. 3.24 3.80 Curatorial Assistant position incorporated into Heritage Programmer extended term. FTE Superintendent of Conservation Areas Curatorial Assistant Curator Heritage Programmer Outdoor Educator Carpenter Workshop Supervisor Heritage Program Students (2) Outdoor Education Students TOTAL 0% 0% 90% 81% 50% 0% 0% 50% 23% 0.00 0.00 0.90 0.81 0.50 0.00 0.00 0.50 0.23 DEPARTMENT 25% 0% 90% 81% 50% 0% 5% 50% 23% 2024 0.25 0.00 0.90 0.81 0.50 0.00 0.05 0.50 0.23 2023 0.30 0.50 0.90 0.50 0.50 0.05 0.05 0.50 0.50 2022 0.30 0.00 0.90 0.00 0.77 0.05 0.05 1.27 0.23 2.94 3.24 3.80 3.57 29 BOARD OF DIRECTORS DRAFT 2024 BUDGET Conservation Parks Management Services Budget LONG POINT REGION CONSERVATION AUTHORITY 2024 DRAFT BUDGET CONSERVATION PARKS MANAGEMENT SERVICES PROGRAM NAME LINKS TO STRATEGIC PLAN CONSERVATION PARKS Strategic Directions MANAGEMENT SERVICES #2 Deliver Exceptional Services & Experiences #4 Organizational Excellence PROGRAM MANAGER Action Plan Judy Maxwell Continue to provide visitors and campers exceptional experiences. Washroom renovations at Haldimand, Norfolk and Waterford North CA's. Floating dock replacement and access point upgrades at WNCA. New equipment rental and rack at Deer Creek CA. 2021 2022 2023 2023 2024 2024 Change from Actual Actual Sep 30 YTD Budget Budget 2023 Budget $ $ $ $ $ $ % ACTIVITIES Backus Conservation Area Services Norfolk Conservation Park Services Deer Creek Conservation Park Services Haldimand Conservation Park Services Waterford North Conservation Park Services Amortization $ $ 303,880 227,535 141,809 250,009 193,643 63,750 1,180,627 $ $ 295,081 251,846 178,669 300,428 258,045 78,930 1,362,999 $ 321,100 263,896 173,803 269,050 266,358 -$ 1,294,207 $ $ 390,451 331,120 233,343 341,980 316,038 -1,612,933 $ $ 356,192 348,745 212,470 382,833 367,547 -1,667,787 $ $ (34,259) 17,626 (20,873) 40,853 51,509 -54,854 -9% 5% -9% 12% 16% 0% 3.40% OBJECTS OF EXPENSES Staff Expenses - Note 1 Staff Related Expenses Materials and Supplies Purchased Services Equipment - Note 2 Amortization TOTAL EXPENDITURES $ $ 636,008 5,367 69,352 386,150 20,000 63,750 1,180,627 $ $ 722,291 4,028 102,167 434,083 21,500 78,930 1,362,999 $ 718,899 3,028 86,326 463,229 22,725 -$ 1,294,207 $ $ 995,103 6,055 75,635 513,415 22,725 -1,612,933 $ $ 1,008,726 5,505 73,250 556,581 23,725 -1,667,787 $ $ 13,623 (550) (2,385) 43,166 1,000 -54,853 1% -9% -3% 8% 4% 0% 3.40% SOURCES OF REVENUE Municipal Levy User Fees - Note 3 Provincial Funding-Student programs Contribution from (to) Reserves Transfer from/(to) Current Year Surplus - Note 4 TOTAL REVENUE $ $ - 1,677,723 15,191 (512,287) -1,180,627 $ $ - 1,914,023 10,699 (561,723) -1,362,999 $ - 1,992,481 10,510 --$ 2,002,991 $ $ - 1,885,538 10,000 (196,151) -1,699,388 $ - 1,940,600 14,500 -(258,913) 1,696,187 $ $ - 55,062 4,500 196,151 (258,913) (3,201) 0% 3% 45% -100% -0.19% SURPLUS - Note 5 $ -$ -$ 708,784 $ 86,455 $ 28,400 $ (58,055) -67.15% NOTES 1. COLA increase, and grid movement. 2. Equipment charges for CAMIS reservation system and hardware increasing to $23,725. 3. Budgeted camping revenue increasing 2.9% to reflect fee increase. 4. Transfer to HWS ($31,983), Backus Heritage ($133,995) and Corporate Services ($92,934). 5. Budget surplus of $28,400 to fund campground capital upgrades. 30 BOARD OF DIRECTORS DRAFT 2024 BUDGET STAFFING LEVELS (FTE) CHANGES IN SERVICES & ACTIVITY LEVELS 2024 2023 Manager of Conservation Lands Services 0.5 FTE from 0.6 FTE. 15.98 16.21 Summer/student support at Backus CA reduced from 3.48 to 2.58 FTE. Superintendent of Conservation Areas reduced 0.05 FTE to 0.58 FTE. Seasonal support from the workshop increased to 1.15 FTE's from 0.86 FTE. FTE TOTAL DEPARTMENT 2024 2023 2022 Deer Creek Supervisor and Assistant (2) 108% 1.08 108% 1.08 1.08 1.08 Deer Creek summer/students (2) 104% 1.04 104% 1.04 1.04 0.85 Backus Supervisor and Assistant (2) 108% 1.08 108% 1.08 1.08 0.00 Backus summer/students (2) 258% 2.58 258% 2.58 3.48 0.00 Norfolk Supervisor and Assistant 108% 1.08 108% 1.08 1.08 1.00 Norfolk summer/students (4) 144% 1.44 144% 1.44 1.44 1.44 Haldimand Supervisor and Assistant (2) 154% 1.54 121% 1.21 1.08 0.92 Haldimand summer/students (4) 144% 1.44 144% 1.44 1.44 1.44 Waterford Supervisor and Assistant (2) 108% 1.08 108% 1.08 1.08 1.08 Waterford summer/students (3) 173% 1.73 133% 1.73 1.33 1.33 Seasonal Support 0% 0.00 115% 1.15 0.86 0.86 Superintendent of Conservation Areas 0% 0.00 63% 0.58 0.63 0.50 Manager Conservation Land Services 0% 0.00 60% 0.50 0.60 0.40 14.08 15.98 16.21 10.90 31 BOARD OF DIRECTORS DRAFT 2024 BUDGET CONSERVATION AREA FEE SCHEDULE Backus, Deer Creek, Haldimand, Norfolk and Waterford North 2020 2021 2022 2023 Draft 2024 Draft HST included HST included HST included HST included HST included increase % $6.00 $6.00 $6.00 $6.00 $6.00 0.00% $14.00 $15.00 $15.00 $15.00 $15.00 0.00% $9.00 $9.00 $9.00 $9.00 $9.00 0.00% $85.00 $95.00 $95.00 $100.00 $100.00 0.00% $10.00 $10.00 $10.00 $10.00 $10.00 0.00% $55.00 $55.00 $55.00 $55.00 $55.00 0.00% $120.00 $120.00 $120.00 $120.00 $120.00 0.00% $350.00 $350.00 $375.00 $375.00 0.00% $4.00 $4.00 $4.00 $4.00 0.00% $38.00 $38.00 $38.00 $40.00 $41.00 2.50% $50.00 $50.00 $50.00 $53.00 $55.00 3.77% $59.00 $59.00 $59.00 $60.00 $63.00 5.00% $61.00 $61.00 $61.00 $64.00 $66.00 3.13% $70.00 $70.00 $70.00 $70.00 $73.00 4.29% DAY USE FEES Walk-in (under 12 free) Vehicle Motorcycle Season Vehicle Day Pass Season Vehicle Pass Replacement Mini Bus Bus Operator Permit Fee - Annual Operator Customer Fee - per person CAMPING FEES Per Night Unserviced* With Hydro & Water 15 amp* With Hydro & Water 30 amp* With Hydro, Water & Sewer 15 amp* With Hydro, Water & Sewer 30 amp* *20% discount for overnight camping for seniors & the disabled. Must show senior or disability permit. Cabin Rental Per Night Cabin 900 A (Backus only) Cabin 901 D (Backus only) Per Week Unserviced With Hydro & Water 15 amp With Hydro & Water 30 amp With Hydro, Water & Sewer 15 amp With Hydro, Water & Sewer 30 amp Cabin Rental Per Week Cabin 900 A (Backus only) Cabin 901 D (Backus only) Per Month Unserviced With Hydro & Water 15 amp With Hydro & Water 30 amp With Hydro, Water & Sewer 15 amp With Hydro, Water & Sewer 30 amp Per Season Unserviced With Hydro & Water 15 amp With Hydro & Water 30 amp With Hydro, Water & Sewer 15 amp With Hydro, Water & Sewer 30 amp Premium & 30 amp 2nd Season Vehicle Day Pass Exterior Fridge (Seasonal) Seasonal Camper Late Payment Fee $60.00 $105.00 $60.00 $105.00 $60.00 $105.00 $65.00 $110.00 $70.00 $115.00 7.69% 4.55% $225.00 $305.00 $350.00 $368.00 $415.00 $225.00 $305.00 $350.00 $368.00 $415.00 $225.00 $305.00 $350.00 $368.00 $415.00 $240.00 $318.00 $360.00 $384.00 $420.00 $246.00 $330.00 $378.00 $396.00 $438.00 2.50% 3.77% 5.00% 3.13% 4.29% $360.00 $630.00 $360.00 $630.00 $360.00 $630.00 $360.00 $630.00 $385.00 $635.00 6.94% 0.79% $675.00 $915.00 $1,050.00 $1,100.00 $1,240.00 $675.00 $915.00 $1,050.00 $1,100.00 $1,240.00 $675.00 $915.00 $1,050.00 $1,100.00 $1,240.00 $720.00 $954.00 $1,080.00 $1,152.00 $1,260.00 $738.00 $990.00 $1,134.00 $1,188.00 $1,314.00 2.50% 3.77% 5.00% 3.13% 4.29% $1,685.00 $2,400.00 $2,650.00 $2,900.00 $3,125.00 $3,200.00 $1,770.00 $2,520.00 $2,785.00 $3,045.00 $3,285.00 $3,360.00 N/A $2,570.00 $2,840.00 $3,105.00 $3,350.00 $3,430.00 N/A $2,623.50 $2,970.00 $3,168.00 $3,465.00 $3,565.00 N/A $2,722.50 $3,118.50 $3,267.00 $3,613.50 $3,740.00 3.77% 5.00% 3.13% 4.29% 4.91% $50.00 $275.00 $55.00 $300.00 $55.00 $300.00 $60.00 $325.00 $60.00 $335.00 $75.00 0.00% 3.08% New 32 BOARD OF DIRECTORS DRAFT 2024 BUDGET CONSERVATION AREA FEE SCHEDULE Backus, Deer Creek, Haldimand, Norfolk and Waterford North 2020 2021 2022 2023 Draft 2024 Draft HST included HST included HST included HST included HST included increase % Group Camping Group Camping Tents Only Group Camping (per night) Group Camping (per person/night) OTHER FEES Reservation Fee - online Reservation Fee - by phone Cancellation/Change Fee 2nd Vehicle Parking Pavilion Wood Kindling Ice Picnic Tables (per table per day) Bait / Worms Vendor permit Canoe/Kayak Rental - per hour - per 1/2 day (4 hours) - per day (8 hours) Boat/Trailer Storage - off site Winter Trailer Storage/camp site Winter Storage Late Fee (per day) BACKUS HERITAGE CONSERVATION AR Rentals Church Rental Ed. Centre Rentals - 1/2 day - full day Auditorium or Classroom -add for 2nd room Events and Photography Outdoor Wedding - includes pavilion & 20 day passes Photography Fee - Weddings All other photo shoots -includes entry for 2 passenger vehicles Education Programming - full day** -1/2 day** **Maximum 40 students per class per day. $55.00 $6.00 $12.00 $15.00 $15.00 $11.00 $75.00 $10.00 $5.00 $4.00 $6.00 $3.50 $55.00 $15.00 $50.00 $80.00 $375.00 $215.00 $10.00 $250.00 $240.00 $400.00 $50.00 $400.00 $125.00 $75.00 $55.00 $6.00 $13.00 $15.00 $15.00 $12.00 $75.00 $10.00 $5.00 $4.00 $6.00 $3.50 $60.00 $15.00 $50.00 $80.00 $375.00 $225.00 $10.00 $250.00 $240.00 $400.00 $50.00 $400.00 $125.00 $75.00 $55.00 $6.00 $13.00 $15.00 $15.00 $12.00 $75.00 $10.00 $5.00 $4.00 $6.00 $3.50 $60.00 $15.00 $50.00 $80.00 $375.00 $225.00 $10.00 $250.00 $240.00 $400.00 $50.00 $400.00 $125.00 $75.00 $60.00 $7.00 $14.00 $15.00 $15.00 $13.00 $75.00 $10.00 $5.00 $4.00 $6.00 $3.50 $60.00 $15.00 $50.00 $80.00 $375.00 $225.00 $10.00 $250.00 $240.00 $400.00 $50.00 $400.00 $125.00 $75.00 $560.84 $280.42 $60.00 0.00% $7.00 0.00% $15.00 7.14% $15.00 0.00% $15.00 0.00% $13.00 0.00% $75.00 0.00% $10.00 0.00% $5.00 0.00% $4.00 0.00% $6.00 0.00% $3.50 0.00% $60.00 0.00% $15.00 0.00% $50.00 0.00% $80.00 0.00% $375.00 0.00% $225.00 0.00% $10.00 0.00% $250.00 0.00% $240.00 0.00% $400.00 0.00% $50.00 0.00% $400.00 0.00% $125.00 0.00% $75.00 0.00% $583.62 4.06% $291.81 4.06% 33 BOARD OF DIRECTORS DRAFT 2024 BUDGET Public Forest Land Management Services Budget PROGRAM NAME PUBLIC FOREST LAND MANAGEMENT SERVICES PROGRAM MANAGER Judy Maxwell LONG POINT REGION CONSERVATION AUTHORITY 2024 DRAFT BUDGET PUBLIC FOREST LAND MANAGEMENT SERVICES LINKS TO STRATEGIC PLAN Strategic Directions #1 Organizational Excellence #3 Support & Empower Our People Action Plan Continue sustainable harvesting following 20-year FMP and finalize 5-year operating plan 2025 - 2030. Protection of SAR by continuing with Ecological Surveys. Complete prescriptions, tender marked forest tracts and monitor ongoing logging operations. Ongoing monitoring of the Spongy Moth & Oak Wilt. Grant funding for invasive spraying on Authority properties including HWA inventory/treatment. 2021 2022 2023 2023 2024 2024 Change from Actual Actual Sep 30 YTD Budget Budget 2023 Budget $$$$ $ $% ACTIVITIES General Forestry Management Services $ 271,636 $ 230,656 $ 175,766 $ 255,945 $ 231,152 $ (24,793) -10% LPBLT - Upland Habitat Program $ 36,026 $ 40,386 $ 66,561 $ 64,215 $ 66,381 $ 2,165 0% $ 307,663 $ 271,042 $ 242,327 $ 320,160 $ 297,532 $ (22,628) -7.07% OBJECTS OF EXPENSES Staff Expenses - Note 1 $ 158,917 $ 211,174 $ 183,155 $ 220,860 $ 199,356 $ (21,504) -10% Staff Related Expenses - Note 2 9,591 $ 9,461 9,687 12,300 11,300 (1,000) -8% Materials and Supplies - Note 3 4,658 $ 13,756 6,550 19,400 19,276 (124) -1% Purchased Services - Note 4 134,496 $ 36,651 42,935 67,600 67,600 -0% TOTAL EXPENDITURES $ 307,663 $ 271,042 $ 242,327 $ 320,160 $ 297,532 $ (22,628) -7.07% SOURCES OF REVENUE Municipal Levy $ - $ - $ - $ --$ -0% User Fees - Forest Revenue 353,981 340,505 331,157 310,000 310,000 -0% Community Support 18,000 22,712 32,830 32,090 40,000 7,910 0% Contribution from (to) Reserves (64,318) (92,174) ----0% Transfer from/(to) Current Year Surplus - Note 5 ---(21,930) (43,918) (21,988) 100% TOTAL REVENUE $ 307,663 $ 271,042 $ 363,986 $ 320,160 $ 306,082 $ (14,078) -4.40% SURPLUS $ - $ - $ 121,659 $ - $ 8,550 $ 8,550 0% NOTES 1. COLA increase. 2. $8,000 included for membership fees including the Eastern Ontario Model Forest Association. 3. Materials and Supplies: $2,500 for paint and tape. 4. Subcontractors are: $25,000 for ecological survey, $5,000 property surveys and $5,000 for a Forestry Consultant. 5. Transfer to Corporate Services ($43,918). 34 BOARD OF DIRECTORS DRAFT 2024 BUDGET STAFFING LEVELS (FTE) CHANGES IN SERVICES & ACTIVITY LEVELS 2024 2023 Manager of Conservation Lands increased to 0.20 from 0.10 FTE. 1.56 1.99 Supervisor of Forestry decrease to 0.50 from 0.93 FTE. Forestry Technician decreased to 0.80 from 0.95 FTE. FTE TOTAL DEPARTMENT 2024 2023 2022 Manager Conservation Land Services 0% 0.00 20% 0.20 0.10 0.10 Supervisor of Forestry 100% 1.00 50% 0.50 0.93 0.93 Forestry Technician 100% 1.00 85% 0.85 0.95 0.88 Seasonal Staff 0% 0.00 1% 0.01 0.01 0.01 2.00 1.56 1.99 1.92 35 BOARD OF DIRECTORS DRAFT 2024 BUDGET Private Forest Land Management Services Budget LONG POINT REGION CONSERVATION AUTHORITY 2024 DRAFT BUDGET PRIVATE FOREST LAND MANAGEMENT SERVICES PROGRAM NAME LINKS TO STRATEGIC PLAN PRIVATE FOREST LAND MANAGEMENT Strategic Directions SERVICES #2 Deliver Exceptional Services & Experiences #4 Organizational Excellence PROGRAM MANAGER Action Plan Leigh-Anne Mauthe The projection is to plant 40,000 trees funded by private landowners and Forest Ontario. Tree survival monitoring and reporting. 2021 2022 2023 2023 2024 2024 Change from Actual Actual Sep 30 YTD Budget Budget 2023 Budget $ $ $ $ $ $ % ACTIVITIES Private Property Tree Planting Services OPG Tree Planting Services LPB/OPG Long Term Tree Planting Services Trees for Roads $ $ 85,079 30,972 8,570 11,469 136,090 $ $ 137,659 -- 12,354 150,013 $ $ 73,856 -- 16,498 90,354 $ $ 104,676 -14,678 - 119,355 $ $ 114,849 50,000 11,443 12,136 188,427 $ $ 10,173 50,000 (3,236) 12,136 69,073 10% 0% -22% 0% 57.87% OBJECTS OF EXPENSES Staff Expenses - Note 1 Staff Related Expenses Materials and Supplies - Note 2 Purchased Services - Note 3 TOTAL EXPENDITURES $ $ 33,766 620 57,603 44,101 136,090 $ $ 27,026 740 80,436 41,811 150,013 $ $ 34,007 - 46,027 10,320 90,354 $ $ 39,455 850 47,650 31,400 119,355 $ $ 66,753 850 72,049 48,775 188,427 $ $ 27,298 - 24,399 17,375 69,073 69% 0% 51% 55% 57.87% SOURCES OF REVENUE Municipal Levy User Fees - Note 4 Community Support - Note 5 Contribution from (to) Reserves - Note 6 TOTAL REVENUE $ $ - 85,079 63,302 (12,291) 136,090 $ $ - 115,836 33,454 723 150,013 $ $ - 46,382 65,085 - 111,468 $ $ - 86,698 18,000 14,656 119,355 $ $ - 90,849 86,136 11,443 188,427 $ $ - 4,150 68,136 (3,214) 69,073 0% 5% 379% 0% 57.87% NOTES 1. COLA increase, one staff moving up grid. 2. Nursery stock of $65,000. 3. Subcontractors expense for the tree planting of $32,000. 4. User fees are private property tree planting funding from Forest Ontario. 5. Community Support is fees charged to landowners, trees for roads program and grant funding. 6. OPG Forest Corridor Reserve for Long-term survival monitoring - $11,443. 36 BOARD OF DIRECTORS DRAFT 2024 BUDGET STAFFING LEVELS (FTE) CHANGES IN SERVICES & ACTIVITY LEVELS 2024 2023 Lands & Waters Supervisor decreased 0.025 FTE to grant funded program. 0.80 0.36 FTE TOTAL DEPARTMENT 2024 2023 2022 Forestry Technician 0% 0.00 0% 0.00 0.00 0.02 Lands & Waters Supervisor 0% 0.00 24% 0.32 0.27 0.37 HWS Technician 0% 0.00 3% 0.42 0.03 0.05 Seasonal Staff 0% 0.00 6% 0.06 0.06 0.06 0.00 0.80 0.36 0.50 37 BOARD OF DIRECTORS DRAFT 2024 BUDGET PROGRAM NAME Maintenance Operations Services PROGRAM MANAGER Judy Maxwell Maintenance Operations Services Budget LONG POINT REGION CONSERVATION AUTHORITY 2024 DRAFT BUDGET Maintenance Operations Services LINKS TO STRATEGIC PLAN Strategic Directions #2 Deliver Exceptional Services & Experiences #4 Organizational Excellence Action Plan Support operations for parks, flood control structures, forestry and motor pool. Maintain the equipment and vehicles for the Authority. Utilize staff and their skills to complete capital projects and improve LPRCA facilities and campgrounds. 2021 2022 2023 2023 2024 2024 Change from Actual Actual Sep 30 YTD Budget Budget 2023 Budget $$$$ $$% ACTIVITIES General Facility Maintenance Services $ 161,167 $ 170,795 $ 145,132 $ 197,722 $ 227,039 $ 29,317 15% Motor Pool Services 150,543 145,004 134,784 185,990 206,267 20,277 11% Amortization 88,596 82,966 ----0% $ 400,306 $ 398,765 $ 279,917 $ 383,712 $ 433,307 $ 49,595 12.92% OBJECTS OF EXPENSES Staff Expenses- Note 1 $ 186,088 $ 161,818 $ 143,290 $ 214,762 $ 235,507 $ 20,745 10% Staff Related Expenses 4,829 2,937 1,671 4,100 4,100 -0% Materials and Supplies - Note 2 75,738 95,178 61,048 87,300 91,550 4,250 5% Purchased Services 45,056 55,866 73,907 77,550 102,150 24,600 32% Amortization 88,596 82,966 ----0% TOTAL EXPENDITURES $ 400,306 $ 398,765 $ 279,917 $ 383,712 $ 433,307 $ 49,595 12.92% SOURCES OF REVENUE $ - Municipal Levy $ 231,999 $ 260,558 $ 148,292 $ 197,722 $ 227,039 $ 29,317 15% User Fees - Note 3 98,764 98,291 336,822 348,990 390,267 41,277 12% Contribution from (to) Reserves 69,543 39,916 ----0% TOTAL REVENUE $ 400,306 $ 398,765 $ 485,113 $ 546,712 $ 617,307 $ 70,595 12.91% SURPLUS - Note 4 $ - $ - $ -$ 163,000 $ 184,000 $ - 42.46% NOTES 1. COLA increase, 2 staff moving up the grid. 2. Fuel, Diesel and oil for motor pool. 3. Motor Pool revenues of $390,267. 4. 2024 Capital Budget includes the acquisition of $184,000 equipment & vehicles. 38 BOARD OF DIRECTORS DRAFT 2024 BUDGET STAFFING LEVELS (FTE) CHANGES IN SERVICES & ACTIVITY LEVELS 2024 2023 Manager of Engineering and Infrastructure increase 0.05 FTE to 0.25 FTE allocation. 2.20 2.09 Workshop Technician increased departmental allocation to 0.75 FTE. FTE TOTAL DEPARTMENT 2024 2023 2022 Manager of Engineering & Infrastructure 0% 0.00 25% 0.25 0.20 0.30 Workshop Technician 100% 1.00 75% 0.75 0.69 0.69 Workshop Supervisor 100% 1.00 85% 0.85 0.85 0.85 Support Staff 0% 0.00 35% 0.35 0.35 1.47 Support Staff (2) 0% 0.00 0% 0.00 0.00 0.38 2.00 2.20 2.09 3.69 39 BOARD OF DIRECTORS DRAFT 2024 BUDGET PROGRAM NAME CORPORATE SERVICES PROGRAM MANAGER Aaron LeDuc Corporate Services Budget LONG POINT REGION CONSERVATION AUTHORITY 2024 DRAFT BUDGET CORPORATE SERVICES LINKS TO STRATEGIC PLAN Strategic Directions #2 Deliver Exceptional Services & Experiences #3 Support & Empower Our People #4 Organizational Excellence Action Plan 2024 - 2027 Strategic Plan Refresh. New CA Act regulations requirements for December 31, 2024. Review and update corporate policies. Asset Management Plan for Water Control Structures. 2021 Actual $ 2022 Actual $ 2023 Sep 30 YTD $ 2023 Budget $ 2024 Budget 2024 Change from 2023 Budget $ % ACTIVITIES LPRCA Board Corporate / IT Services Amortization $ $ 59,076 958,247 8,452 1,025,774 $ $ 55,650 1,034,420 9,364 1,099,434 $ $ 56,570 859,346 -915,916 $ $ 68,485 1,108,361 -1,176,846 $ $ 68,790 1,171,610 -1,240,400 $ $ 305 63,249 -63,554 0% 6% 0% 5.40% OBJECTS OF EXPENSES Staff Expenses -Note 1 Staff Related Expenses Materials and Supplies Purchased Services -Note 2 Equipment Other Amortization TOTAL EXPENDITURES $ $ 570,619 8,321 9,809 356,696 12,803 59,076 8,452 1,025,774 $ $ 656,645 7,551 9,070 351,419 9,734 55,650 9,364 1,099,434 $ $ 485,842 10,603 6,229 347,852 8,820 56,570 -915,916 $ $ 733,142 16,600 9,400 335,219 14,000 68,485 -1,176,846 $ $ 770,310 17,100 10,000 359,700 14,500 68,790 -1,240,400 $ $ 37,167 500 600 24,481 500 305 -63,554 5% 3% 6% 7% 4% 0% 0% 5.40% SOURCES OF REVENUE Municipal Levy User Fees -Note 3 Community Support - Note 4 Interest on Investments Gain on Sale of Assets Contribution from (to) Reserves Transfer from/(to) Current Year Surplus -Note 5 TOTAL REVENUE $ $ 649,100 23,806 70,755 24,363 1,219 256,532 -1,025,774 $ $ 525,337 8,351 162,248 24,144 13,339 366,014 -1,099,434 $ $ 545,024 6,413 198,012 - ---749,450 $ $ 726,699 8,500 223,566 - --218,080 1,176,846 $ $ 830,348 8,800 264,400 - --136,852 1,240,400 $ $ 103,648 300 40,834 - --(81,228) 63,554 14% 4% 18% 0% 0% 0% -37% 5.40% NOTES 1. COLA increase, three staff moving up the grid. 2. Includes the lease of the administration office space $114,900. 3. Rental of office space $8,800. 4. Gas lease revenue of $2,800, water irrigation permit fee of $1,100, interest revenue $240,000 and endowment interest of $20,000 to cover overhead, taxes and insurance for Backus Education Center. 5. The transfer from current year surplus from user fee support departments is $136,852. 40 BOARD OF DIRECTORS DRAFT 2024 BUDGET STAFFING LEVELS (FTE) CHANGES IN SERVICES & ACTIVITY LEVELS 2024 2023 Accounting clerks (1) increased to 0.9 FTE from 0.8 FTE. 6.55 6.34 Accounting Clerk 1.0 FTE added and reduction of Accounting Supervisor 1.0 FTE. Project Consultant increased to 0.4 FTE to assist in developing Watershed Plans & Strategies. FTE TOTAL DEPARTMENT 2024 2023 2022 General Manager 100% 1.00 99% 0.99 0.99 0.99 Manager of Corporate Services 100% 1.00 100% 1.00 1.00 1.00 Supervisor of Accounting 0% 0.00 0% 0.00 1.00 1.00 Accounting Clerk (2) 100% 1.90 190% 1.90 0.80 0.80 Executive Assistant 100% 1.00 100% 1.00 1.00 1.00 HR Associate/Receptionist 100% 1.00 100% 1.00 1.00 1.00 Project Consultant 50% 0.50 40% 0.40 0.28 0.00 Special Projects 50% 0.50 25% 0.25 0.25 0.00 Seasonal Support Staff 0% 0.00 2% 0.02 0.02 0.02 6.90 6.55 6.34 5.81 41 BOARD OF DIRECTORS DRAFT 2024 BUDGET Capital Budget Summary ‐2024 Long Point Region Conservation Authority One Year (2024) Draft Capital Budget CAPITAL PROJECTS 2024 General Levy Special Levy In-Year Surplus WECI / MNRF Prior Year Capital User Fee Reserve Total Watershed Services Flood Control Structure Repairs and Studies 75,000 60,000 75,000 210,000 Conservation Authority Lands Property Gates 5,000 5,000 Backus Heritage and Education Services Conservation Parks Management Services Deer Creek/Waterford North CAs Rental Equipment 5,400 5,400 Haldimand CA Washroom Renovations 8,000 8,000 Waterford North CA Washroom Renovations 15,000 15,000 Maintenance Operation Services Vehicle Replacement (1 pickup truck) 56,000 56,000 Vehicle Replacement (1 SUV) 39,000 39,000 Equipment (1 UTV and Trailer) 8,550 18,450 27,000 Equipment Replacement (1 riding lawnmower) 24,000 24,000 Equipment Replacement (1 Tractor) 65,000 65,000 Equipment Replacement (1 Air Compressor) 6,000 6,000 Storage Shed Roof Replacement (2 storage sheds) 17,840 17,840 Corporate Services Computer Upgrades 10,100 10,100 Office Renovations 75,000 133,000 208,000 Total $ 188,940 $ 60,000 $ 220,950 $ 75,000 $ 133,000 $ 18,450 $ 696,340 42 BOARD OF DIRECTORS DRAFT 2024 BUDGET Capital Budget Summary ‐2024‐2028 Long Point Region Conservation Authority Five Year (2024-2028) Draft Capital Budget CAPITAL PROJECTS 2024-2028 2024 2025 2026 2027 2028 Total Watershed Services Flood Control Structure Repairs and Studies 210,000 600,000 600,000 600,000 1,450,000 3,460,000 Conservation Authority Lands Property Gates 5,000 5,000 5,000 5,000 5,000 25,000 Backus Heritage and Education Services Conservation Parks Management Services Deer Creek/Waterford North CAs Rental Equipment 5,400 5,400 Haldimand CA Washroom Renovations 8,000 8,000 Waterford North CA Washroom Renovations 15,000 15,000 Maintenance Operation Services Vehicle Replacement (1 pickup truck) 56,000 56,000 56,000 56,000 56,000 280,000 Vehicle Replacement (1 SUV) 39,000 39,000 Vehicle (1 UTV and Trailer) 27,000 27,000 Equipment Replacement (1 riding lawnmower) 24,000 24,000 19,000 19,000 19,000 105,000 Equipment Replacement (1 Tractor) 65,000 55,000 120,000 Equipment Replacement (1 Air Compressor) 6,000 6,000 Storage Shed Roof Replacement (2 storage sheds) 17,840 17,840 Corporate Services Computer Upgrades 10,100 10,000 7,500 7,500 7,500 42,600 Office Renovations 208,000 208,000 Total $ 696,340 $ 695,000 $ 687,500 $ 687,500 $ 1,592,500 $ 4,358,840 SOURCES OF REVENUE for 2024 MUNICIPAL GENERAL LEVY - Capital MUNICIPAL SPECIAL LEVY - Capital Current Year Surplus Grants - Provincial (WECI / MNRF) Prior Year Capital User Fee Reserve $ 188,940 $ 115,000 $ 112,500 $ 12,500 $ 162,500 $ 591,440 $ 60,000 $ 500,000 $ 500,000 $ 600,000 $ 1,300,000 $ 2,960,000 $ 220,950 $ 80,000 $ 75,000 $ 75,000 $ 130,000 $ 580,950 $ 75,000 $ -$ -$ -$ -$ 75,000 $ 133,000 $ -$ -$ -$ -$ 133,000 $ 18,450 $ -$ -$ -$ -$ 18,450 $ 696,340 $ 695,000 $ 687,500 $ 687,500 $ 1,592,500 $ 4,358,840 43 BOARD OF DIRECTORS DRAFT 2024 BUDGET Flood Control Structures Capital Summary 2024-2033 The Long Point Region Conservation Authority currently owns and operates 13 dams and water control structures within its watershed. Historically these structures were constructed for a variety of reasons including water storage, flow augmentation, municipal and agricultural water sources, power generation and recreation. Many of these structures were constructed in the 1960’s while others were constructed over 100 years ago. In 2014 LPRCA hired Riggs Engineering to undertake a visual inspection of six structures. The structures identified and inspected were Backus Mill, Deer Creek, Hay Creek, Lehman, Norwich and Teeterville dams. The inspections identified a number of concerns with the structures relating to public safety and maintenance. As part of the inspection, corrective action and tasks were identified based on priority intervals of 1-2, 2-5 and 5-10 years. Dam Safety Reviews and Condition Assessments (DSR) have been completed for Vittoria, Teeterville, Backus Mill, Hay Creek and Norwich Dams. Recommendations from the inspections along with the DSR have been incorporated into the Capital Plan for Dams. Where possible, LPRCA staff applies for matching funds from the Water and Erosion Control Infrastructure (WECI) Program administered by the Ministry of Natural Resources and Forestry. The WECI Program is competitive amongst all conservation authorities with a limited amount of funding allocated based on a priority scoring system. Backus Mill Dam The Backus Mill Dam was constructed to power a grist mill approximately 11 km north of Port Rowan on Dedrick Creek in Norfolk County. Historically the Dam was constructed to power a grist mill in the 1800’s and continues to supply water to the historic mill and serves as a feature for the Backus Heritage Conservation Area. The Dam is a composite gravity dam with earthen embankments on either side and a concrete spillway with stoplogs for adjusting water levels. The Riggs inspection identified the Dam to be in need of repairs to the bridge, spillway and embankment. A structural analysis and assessment of the timber bridge with respect to the Canadian Highway Bridge Design Code was completed. The bridge was reinforced for capacity requirements and curbs added for vehicular safety in 2016. Pedestrian railings around the bridge and dam were added in 2017/18 to protect the public from fall hazards. Portions of the embankment were determined to be steep and over-steep with areas experiencing localized loss of material. Potential solutions included bringing in new material, re-grading the downstream slope to a 2H:1V inclination and installing French drains at the new toe of slope. This would require extending downstream wingwalls at the spillway to accommodate the re-graded 2H:1V inclination of the slope and extending the stilling basin to accommodate the re-graded slope. As required by the Ministry of Natural Resources and Forestry (MNRF) for such work, a Dam Safety Review was carried out in 2017. The Hazard Classification of the Dam is determined to be LOW; however, the Dam fails to pass the 100-year Inflow Design Flood and would be overtopped. A Lakes and Rivers Improvement Act (LRIA) permit is required from MNRF for the dam repairs. The LRIA application requires the Dam to be modified to pass the IDF (100-year flow) as part of the necessary embankment repairs. Design for the repairs was completed by Riggs Engineering in March 2019. The capacity of the dam will be increased by constructing a semi-circular weir upstream of the dam to control the discharge, removing the logs from the dam control structure, and regrading the road to provide for controlled overflow. Funding opportunities are being assessed with construction scheduled post-2027. To date, all repairs and designs have been co-funded by the WECI program and LPRCA general levy. 44 BOARD OF DIRECTORS DRAFT 2024 BUDGET Brook Dam The Brook Dam is an earth fill dam which was built with three stop log sections. LPRCA purchased the property in 1972, and the dam has not been operated since 1980. A new railing at the bridge entrance was installed in 1994. The dam was partially decommissioned in 2007 and although the dam is not operating anymore, the concrete structure still remains. A study is required to determine if a dam failure is still a risk to the downstream properties. Deer Creek Dam The Dam was constructed on Deer Creek approximately 2.7 km north of the confluence with Big Creek in Norfolk County in the late 1960’s. LPRCA constructed the Dam as a water storage area, an agricultural irrigation source, a recreational opportunity and feature for the adjacent Deer Creek Conservation Area, and to support Norfolk County Road 45 and its bridge over the watercourse and valley system. The Dam is a composite gravity dam with earthen embankments on either side and a concrete spillway. Stoplogs are included in the spillway for minor adjustment of water levels but are not actively operated due to inaccessibility and lack of need. The 2014 inspection identified the Dam to be in relatively good condition. Noted by the inspection is an ongoing alkali-silica reaction across the majority of the dam’s concrete. Alkali-silica reaction of concrete is between the cement paste and the aggregate that leads to swelling resulting in spalling, loss of strength, and potential failure. Concrete repair planned in 2020 and 2021 was not approved for WECI funding but proceeded in 2022 with Norfolk County funding. An application made to the WECI program again in 2022 was approved, reducing the cost to Norfolk County. Additional items for further investigation and maintenance to ensure the structure’s long-term health and performance include a video camera inspection of the toe drains. The safety fence was upgraded in 2018 to Ontario Building Code standards around hazards. The required Dam Safety Review and Condition Assessment planned in 2020 was not approved for WECI funding and has been deferred to 2025. Hay Creek Dam In 1967 the Hay Creek Dam was originally constructed approximately 4.5 km from Lake Erie by the Big Creek Conservation Authority. In 1970 the dam came under the ownership of LPRCA with the amalgamation of the Big Creek Region and Otter Creek Conservation Authorities. The dam was constructed as a water storage area, an agricultural irrigation source, a recreational opportunity and feature for the adjacent Hay Creek Conservation Area, and to support Port Ryerse Road and its bridge over the watercourse and valley system. The Dam was identified by the Riggs Engineering inspection as a high priority structure requiring immediate attention. Specifically identified with the Dam was the disabling of the shear pin mechanism without prior approval from MNRF under LRIA. The shear pin mechanism was intended to release stop logs during flood flows to increase flow capacity and reduce the potential for overtopping of the Dam. In 2015/16 WECI co-funded a hydraulic study of the disabled shear pin mechanism. It was determined the flow capacity of the Dam was reduced and the structure would be overtopped during a 100-year flood. In response, the water level was reduced to an appropriate level (now current level) that allows the structure to pass the 100-year flood with adequate freeboard. Deterioration of downstream wingwalls was identified in the Riggs inspection as a priority concern. Potential causes of the issues related to the walls include a buildup of water behind the wingwalls and joint deterioration. A Dam Safety Review and Condition Assessment was completed in 2018 to assess the overall condition of the Dam. The Hazard Classification has been determined to be HIGH based on the potential loss of life due to flooding at one home downstream at Gilbert Road. However, Norfolk County plans to enlarge the Gilbert Road 45 BOARD OF DIRECTORS DRAFT 2024 BUDGET culvert in 2023 at which time the hazard will be reduced to LOW. The Dam Safety Review concluded that the downstream embankment does not meet the structural stability standards. A potential solution would include repairing the concrete, adding wicking behind the wingwalls to improve drainage, installing a sheet pile wall mid-way down the downstream slope to improve stability, and maintaining the lower water level as has been the case since 2016. The capital forecast shows these repairs in 2024. Should LPRCA choose to explore abandonment or decommissioning of the dam in the long-term, an environmental assessment and consultation process will be required. At Norfolk County’s request, the EA is shown in the capital forecast for 2027-28 to align with the County’s bridge repair planning. Lehman Dam Lehman Dam was constructed in 1964 downstream of the confluence of North and South Creek to provide a drinking water source for the Town of Delhi. Norfolk County no longer uses the Dam’s reservoir as a municipal drinking water source. The reservoir continues to be used as an agricultural irrigation source and a conservation area feature. The Dam and reservoir have been identified to be in relatively good condition by Riggs Engineering. Repairs to the fish ladder related to potential erosion were delayed in 2017 and proposed in 2018 with co-funding from WECI (unsuccessfully). These repairs were considered in 2019/2020 but are being postponed until the MTO gives direction to the culvert on Hwy. #3. Action and safety items identified to be addressed in 2-5 years, including replacing safety railings consistent with the Ontario Building Code, are to be complete by the end of 2023. Discussions with Norfolk County staff and the Ministry of Transportation (MTO) have called into question the future of the Dam. New water supply wells east of Delhi eliminate the need for the Dam and reservoir as a source for municipal water. An MTO culvert at the upper upstream limit of the reservoir is scheduled to be replaced. The backwater effects of the reservoir and future of the reservoir will likely impact the type of crossing constructed (bridge or culvert) and associated costs. Discussions with Norfolk County and MTO staff regarding the potential future of the Dam are on hold. To date, no costs associated with the Dam’s future related to decommissioning are included in the Capital Plan. However, options will be explored with both agencies to reduce overall costs. A Dam Safety Review and Condition Assessment for Lehman Dam will be required if the MTO EA for the Highway 3 culvert replacement, now on hold, does not proceed. Norwich Dam The Norwich Dam was originally constructed in the late 1960’s by the Big Otter Conservation Authority approximately 103 km upstream from Lake Erie within the village of Norwich on Big Otter Creek. In 1970, the Dam came under the ownership of the LPRCA after the Big Creek Region and Otter Creek Conservation Authorities merged. The Dam currently serves as a feature to the Norwich Conservation Area and has historically provided low flow augmentation. The Dam has been identified to be in relatively good condition based on the inspection report. Additional action items identified to be addressed in 2-5 years include inspecting the downstream stilling basin for erosion; assessing the upstream embankment condition; and adding riprap protection as necessary. The safety fence around public hazards was upgraded in 2018 to Ontario Building Code standards. A Dam Safety Review and Condition Assessment, was completed in 2020 to assess the overall condition of the Dam. The Hazard Classification has been determined to be Medium based on the potential property damage due to flooding downstream in the Town of Norwich. The Dam Safety Review concluded that the dam meets capacity standards and can pass the inflow design flood without overtopping. However, the dam does not meet the structural stability standard for winter ice loading conditions; the control structure will require anchoring or mass adding to meet this structural stability standard. Ice loading considerations and options for remediation will be investigated further. 46 BOARD OF DIRECTORS DRAFT 2024 BUDGET The severe erosion on the upstream slope of the earth embankment was repaired in 2022 with WECI funding assistance. The dam safety review also recommends a number of small operator and public safety repairs. Sutton Dam The Sutton Dam was reconstructed in 1960, at this time a new spillway section consisting of two log sections, 6 feet wide by 12 feet high, were built. The dam was partially decommissioned in 2005 by removing all of the stop logs and the flashboards. The concrete structure is still intact and a study is required to determine if a dam failure is still a risk to the downstream properties. Teeterville Dam The Teeterville Dam was originally constructed in the early 1900’s approximately 36 km from Lake Erie within the village of Teeterville, Norfolk County on Big Creek. In 1954, the structure and reservoir were purchased by the former Big Creek Conservation Authority. After taking ownership, the Big Creek Conservation Authority made modifications to the dam by adding stop logs to increase the reservoir level approximately 1.0 metre. The dam came under the ownership of LPRCA after the Big Creek Region and Otter Conservation Authorities merged in 1970. Norfolk County, LPRCA and privately owned lands surround the dam and reservoir. The structure was identified as a high priority structure based on its condition by the 2014 Riggs Engineering inspection. A Dam Safety Review and Condition Assessment was co-funded by WECI and completed by AECOM in 2016. The assessment determined the Dam does not meet stability requirements, the stilling basin is undermined and repairs are required to the concrete and operator bridge. The Dam was lowered to its winter operating level in October 2016 and will be maintained at its current level to reduce loading on the Dam and avoid the need for operator access on the unsafe bridge. The current reduced operating level will not address the inadequate stability condition of the Dam. To address the instability, required portions of the Dam could potentially be anchored and/or mass added at a significant cost. A sediment management plan was completed in 2017 to facilitate LPRCA’s options including following through on the necessary repairs or lowering the reservoir further. In 2018/19 Stantec Engineering undertook a design to facilitate construction and obtain Lakes and Rivers Improvement Act (LRIA) approval from MNRF for the repairs. The work will improve global stability to meet dam safety standards and LRIA requirements, repair deteriorated concrete and provide operator access. The old bridge was removed from the top of the dam by Norfolk County in 2022. Based on discussions with Norfolk County staff, the Capital Plan includes proceeding with an Environmental Assessment in 2024 to consider options. The environmental assessment will include consultation with the affected community and applicable government agencies. Vittoria Dam Vittoria Dam was first constructed between 1805 and 1810 near the town of Vittoria, Norfolk County to power grist and saw mills. During its operation the dam was rebuilt a number of times due to failure and deterioration. In 1964 the Big Creek Region Conservation Authority commissioned the dam to be rebuilt at its present location approximately 5 km from Lake Erie on Youngs Creek. The Vittoria Dam is primarily comprised of an earthen berm and concrete structure with stoplogs to control water levels. The majority of the structural components of the dam are located within the road allowance of Mill Pond Road with the berm of Vittoria Dam providing a base for the road and concrete structure supporting the bridge deck. In 2015 a Dam Safety Review was completed by AECOM and co-funded by WECI. The study identified minor, major and safety repairs, as well as the hazard classification, associated inflow/design flood and stability requirements. 47 BOARD OF DIRECTORS DRAFT 2024 BUDGET AECOM identified the need for concrete repair on the wingwalls, piers, abutments and deck, as well as operator safety repairs and repairs/improvements on the approach road and deck. The operator safety repairs were completed in 2016. The Dam Safety Review identified the Dam as a HIGH hazard classification structure based on the potential loss of life at the homes in the floodplain downstream. The high hazard classification sets out very clear and stringent requirements for stability and ability to pass higher design flows. Based on the Dam Safety Review, the structure fails to meet most of these requirements and requires major structural modifications including an emergency spillway to increase discharge capacity, concrete repairs and base anchoring to meet earthquake stability requirements. An Environmental Assessment was initiated in 2023 to investigate options to repair, modify, abandon or decommission the Dam in consultation with the affected community and applicable government agencies. The Capital Plan includes follow-up costs based on the repair costs estimated by AECOM as part of the Dam Safety Review in 2016. The results of the EA have not yet been determined but if the decision is to decommission the dam, reservoir drawdown will be done over a number of years and the implementation costs will come much later in the Capital Plan. Dam Safety Review A Dam Safety Review (DSR) is a comprehensive study of the dam and its associated components. The study determines important information such as the Hazard Classification, Inflow Design Flood, structural stability and condition of the dam, and operator safety. DSR’s were completed for the Vittoria, Teeterville, Backus Mill, Hay Creek and Norwich Dams based on their assessment and condition. A DSR provides valuable information when determining the future of the dam, making LRIA applications and developing decommissioning plans. Dam Safety Reviews are required as part of the provincial Dam Safety Standards. MNRF requires a completed Dam Safety Review accompany any application under the Lakes and River Improvement Act for dam works including most major structural repairs. The current capital forecast includes Dam Safety Reviews for Deer Creek and Lehman Dams. 2024 – 2033 Capital Plan Costs to undertake the necessary repairs and studies for the seven major LPRCA water control structures are forecast as outlined below in Table A. In addition, the plan includes costs necessary to complete two studies to determine if dam failure of Sutton and/or Brook Dams are still a risk to downstream properties. Costs are based on the best available information from the Dam Safety Review studies. Funding through the provincial WECI Program will be sought where possible. LPRCA has begun the process of developing an Asset Management Plan for its Water Control Structures, due to be completed in 2024. 48 BOARD OF DIRECTORS DRAFT 2024 BUDGET Table A: 2024‐2033 Capital Plan Structure Year(s) Total2024 2025 2026 2027 2028 2029‐2033 Repairs Studies Backus Mill $50,000 $650,000 $700,000 Brook $100,000 $100,000 Deer Creek $100,000 $100,000 Hay Creek $60,000 $400,000 $150,000 $610,000 Lehman $100,000 $650,000 $750,000 Norwich $0 Sutton $100,000 $100,000 Teeterville $150,000 $100,000 $1,250,000 $1,500,000 Vittoria $100,000 $500,000 $500,000 $1,100,000 Total– General $150,000 $100,000 $150,000 $150,000 $1,050,000 Total– Special $60,000 $500,000 $600,000 $600,000 $1,300,000 $1,350,000 $3,910,000 Total Cost $60,000 $150,000 $600,000 $600,000 $600,000 $1,450,000 $1,500,000 $4,960,000 Dam Safety Review Engineering Major Construction Environmental Assessment Safety/Routine Repair 49 BOARD OF DIRECTORS DRAFT 2024 BUDGET Watershed Services Capital Project Detail Sheets 2024-2028 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET PROJECT NUMBER (use GL account #) PROJECT NAME Flood Control Structures PROJECT DESCRIPTION Repairs and studies for various water control structures. In 2024, staff propose a Conservation Authority Class Environmental Assessment for Teeterville Dam and an engineered design for Hay Creek Dam. See the notes below for details. The Flood Control Structures 10-year Capital Summary 2024-2033 is presented in Table A: 2024-2033 Capital Plan Summary. PROJECT MANAGER Leigh-Anne Mauthe, Manager of Watershed Services 2024 REPAIRS 2024 STUDIES 2025 2026 2027 2028 TOTAL Backus Mill Deer Creek Hay Creek Lehman Norwich Teeterville Vittoria Big Creek Control Gate Brook Sutton Waterford Control Gate $ 50,000 $ 50,000 $ 100,000 $ 100,000 $ 60,000 $ 400,000 $ 150,000 $ 610,000 $ 100,000 $ 100,000 $ - $ 150,000 $ 100,000 $ 1,250,000 $ 1,500,000 $ 100,000 $ 500,000 $ 500,000 $ 1,100,000 $ - $ - $ - $ - TOTALS $ 60,000 $ 150,000 $ 600,000 $ 600,000 $ 600,000 $ 1,450,000 $ 3,460,000 SOURCES OF FINANCING 2024 REPAIRS 2024 STUDIES 2025 2026 2027 2028 TOTAL MUNICIPAL GENERAL LEVY - Capital $ 75,000 $ 100,000 $ 100,000 $ 150,000 $ 425,000 SPECIAL LEVY $ 60,000 $ 500,000 $ 500,000 $ 600,000 $ 1,300,000 $ 2,960,000 IN YEAR SURPLUS $ - PROVINCIAL (WECI) $ 75,000 $ 75,000 CAPITAL LEVY RESERVE $ - TOTALS $ 60,000 $ 150,000 $ 600,000 $ 600,000 $ 600,000 $ 1,450,000 $ 3,460,000 NOTES 1. Teeterville Dam: Conservation Authority Class Environmental Assessment (Class EA) to investigate options to repair, modify, abandon or decommission the Dam in consultation with the affected community and applicable government agencies. Based on the costs for the on-going Class EA for Vittoria Dam, LPRCA staff propose $150,000 to complete this process. 2. Hay Creek Dam: Engineered design to address the issue identified in the Dam Safety Review which concluded that the downstream embankment does not meet the structural stability standards. A potentail solution would include repairing the concrete, adding wicking behind the wingwalls to improve drainage, installing a sheet pile wall mid-way down the downstream slope to improve stability, and maintaining the lower water level as has been the case since 2016. 50 BOARD OF DIRECTORS DRAFT 2024 BUDGET Conservation Authority Lands Capital Project Detail Sheets 2024-2028 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET PROJECT NUMBER (use GL account #) PROJECT NAME Property Gates PROJECT DESCRIPTION Build and (re)place gates at LPRCA passive property entrances. NEED FOR PROJECT Some of the LPRCA passive properties are either missing gates at the entrances or require replacements. The placement of gates discourages ATV trespassing and garbage dumping. LPRCA would like to continue installing 4 gates a year. PROJECT MANAGER Judy Maxwell, General Manager ESTIMATED COSTS 2024 2025 2026 2027 2028 TOTAL LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER $ - $ - $ - $ - $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 25,000 $ - $ - TOTALS $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 25,000 SOURCES OF FINANCING 2024 2025 2026 2027 2028 TOTAL MUNICIPAL GENERAL LEVY - Capital $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 25,000 SPECIAL LEVY $ - IN YEAR SURPLUS $ - PROVINCIAL $ - CAPITAL LEVY RESERVE $ - TOTALS $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 25,000 NOTES Gates are built and installed by the workshop staff. 51 BOARD OF DIRECTORS DRAFT 2024 BUDGET Conservation Parks Management Services Capital Project Detail Sheets 2024-2028 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET PROJECT NUMBER (use GL account #) PROJECT NAME Rental Equipment PROJECT DESCRIPTION Additional Rental Equipment for Deer Creek and Waterford North Conservation Areas. NEED FOR PROJECT Watersports equipment rentals are very popular at Deer Creek CA and Waterford North CA. The addition of a 3-person canoe and two stand up paddle boards at Deer Creek and a 2-person canoe and two stand up paddle boards at Waterford North would enhance the watersports equipment rental options for visitors. PROJECT MANAGER Judy Maxwell, General Manager ESTIMATED COSTS 2024 2025 2026 2027 2028 TOTAL LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER $ - $ - $ - $ - $ - $ 5,400 $ 5,400 $ - TOTALS $ 5,400 $ -$ -$ -$ -$ 5,400 SOURCES OF FINANCING 2024 2025 2026 2027 2028 TOTAL MUNICIPAL GENERAL LEVY - Capital $ - SPECIAL LEVY $ - IN YEAR SURPLUS $ 5,400 $ 5,400 PROVINCIAL $ - CAPITAL LEVY RESERVE $ - TOTALS $ 5,400 $ -$ -$ -$ -$ 5,400 NOTES 52 BOARD OF DIRECTORS DRAFT 2024 BUDGET 2024-2028 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET PROJECT NUMBER (use GL account #) PROJECT NAME Haldimand CA Washroom Renovations PROJECT DESCRIPTION Renovate four washrooms at a cost of $2,000 each. NEED FOR PROJECT Replace sinks, taps, countertops and plumbing valves and lines. PROJECT MANAGER Judy Maxwell, General Manager ESTIMATED COSTS 2024 2025 2026 2027 2028 TOTAL LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER $ - $ - $ - $ - $ 8,000 $ 8,000 $ - $ - TOTALS $ 8,000 $ -$ -$ -$ -$ 8,000 SOURCES OF FINANCING 2024 2025 2026 2027 2028 TOTAL MUNICIPAL GENERAL LEVY - Capital $ - SPECIAL LEVY $ - IN YEAR SURPLUS $ 8,000 $ 8,000 PROVINCIAL $ - CAPITAL LEVY RESERVE $ - TOTALS $ 8,000 $ -$ -$ -$ -$ 8,000 NOTES 53 BOARD OF DIRECTORS DRAFT 2024 BUDGET 2024-2028 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET PROJECT NUMBER (use GL account #) PROJECT NAME Waterford North CA Washroom Renovations PROJECT DESCRIPTION Renovate the pavilion washrooms. NEED FOR PROJECT The two washrooms at the pavilion are needed to help service day-use visiters but have been closed due to safety concerns. Each washroom will have a new sink, countertop and toilet installed. Lighting fixtures will be upgraded and the walls will be covered with washable material. PROJECT MANAGER Judy Maxwell, General Manager ESTIMATED COSTS 2024 2025 2026 2027 2028 TOTAL LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER $ - $ - $ - $ - $ 15,000 $ 15,000 $ - $ - TOTALS $ 15,000 $ -$ -$ -$ -$ 15,000 SOURCES OF FINANCING 2024 2025 2026 2027 2028 TOTAL MUNICIPAL GENERAL LEVY - Capital $ - SPECIAL LEVY $ - IN YEAR SURPLUS $ 15,000 $ 15,000 PROVINCIAL $ - CAPITAL LEVY RESERVE $ - TOTALS $ 15,000 $ -$ -$ -$ -$ 15,000 NOTES 54 BOARD OF DIRECTORS DRAFT 2024 BUDGET Maintenance Operation Services Capital Project Detail Sheets 2024-2028 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET PROJECT NUMBER (use GL account #) PROJECT NAME Vehicle Replacements PROJECT DESCRIPTION Purchase one new 1/2 ton 4x4 pickup truck. NEED FOR PROJECT To upgrade and maintain the vehicle fleet. Replacing a 2010 Chevrolet Silverado with 141,900 km. PROJECT MANAGER Judy Maxwell, General Manager ESTIMATED COSTS 2024 2025 2026 2027 2028 TOTAL LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER $ - $ - $ - $ - $ - $ 56,000 $ 56,000 $ 56,000 $ 56,000 $ 56,000 $ 280,000 $ - TOTALS $ 56,000 $ 56,000 $ 56,000 $ 56,000 $ 56,000 $ 280,000 SOURCES OF FINANCING 2024 2025 2026 2027 2028 TOTAL MUNICIPAL GENERAL LEVY - Capital $ - SPECIAL LEVY $ - IN YEAR SURPLUS $ 56,000 $ 56,000 $ 56,000 $ 56,000 $ 56,000 $ 280,000 PROVINCIAL $ - CAPITAL LEVY RESERVE $ - TOTALS $ 56,000 $ 56,000 $ 56,000 $ 56,000 $ 56,000 $ 280,000 NOTES Adding 4WD trucks to the fleet will improve winter safety and towing/hauling capacity. 55 BOARD OF DIRECTORS DRAFT 2024 BUDGET 2024-2028 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET PROJECT NUMBER (use GL account #) PROJECT NAME Vehicle Replacement PROJECT DESCRIPTION Purchase one new AWD SUV. NEED FOR PROJECT To upgrade and maintain the vehicle fleet. Replacing a 2011 Dodge Grand Caravan with 151,000 km. PROJECT MANAGER Judy Maxwell, General Manager ESTIMATED COSTS 2024 2025 2026 2027 2028 TOTAL LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER $ - $ - $ - $ - $ - $ 39,000 $ 39,000 $ - TOTALS $ 39,000 $ -$ -$ -$ -$ 39,000 SOURCES OF FINANCING 2024 2025 2026 2027 2028 TOTAL MUNICIPAL GENERAL LEVY - Capital $ - SPECIAL LEVY $ - IN YEAR SURPLUS $ 39,000 $ 39,000 PROVINCIAL $ - CAPITAL LEVY RESERVE $ - TOTALS $ 39,000 $ -$ -$ -$ -$ 39,000 NOTES The SUV will service the needs of the staff working at the administration office for site visits, field work, meetings, and conferences. 56 BOARD OF DIRECTORS DRAFT 2024 BUDGET 2024-2028 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET PROJECT NUMBER (use GL account #) PROJECT NAME Utility Task Vehicle and Trailer PROJECT DESCRIPTION Purchase of one new utility vehicle and trailer. NEED FOR PROJECT It was determined that a UTV would be beneficial for the Forestry Department to conduct logging inspections, enforcement and invasive species control. The utility vehicle would be a 4x4 diesel with a tank, hose and retractable sprayer. A utility trailer is required to transport the UTV to various locations. PROJECT MANAGER Judy Maxwell, General Manager ESTIMATED COSTS 2024 2025 2026 2027 2028 TOTAL LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER $ - $ - $ - $ - $ - $ 27,000 $ 27,000 $ - TOTALS $ 27,000 $ -$ -$ -$ -$ 27,000 SOURCES OF FINANCING 2024 2025 2026 2027 2028 TOTAL MUNICIPAL GENERAL LEVY - Capital $ - SPECIAL LEVY $ - IN YEAR SURPLUS $ 8,550 $ 8,550 PROVINCIAL $ - USER FEE RESERVE $ 18,450 $ 18,450 TOTALS $ 27,000 $ -$ -$ -$ -$ 27,000 NOTES 57 BOARD OF DIRECTORS DRAFT 2024 BUDGET 2024-2028 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET PROJECT NUMBER (use GL account #) PROJECT NAME Lawn Mower Replacement PROJECT DESCRIPTION Purchase of one new diesel, zero-turn riding lawn mower. NEED FOR PROJECT The new mower will replace a 2005 Toro. The fleet of lawnmowers are utilized to best match the need at the various locations at LPRCA. PROJECT MANAGER Judy Maxwell, General Manager ESTIMATED COSTS 2024 2025 2026 2027 2028 TOTAL LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER $ - $ - $ - $ - $ - $ 24,000 $ 24,000 $ 19,000 $ 19,000 $ 19,000 $ 105,000 $ - TOTALS $ 24,000 $ 24,000 $ 19,000 $ 19,000 $ 19,000 $ 105,000 SOURCES OF FINANCING 2024 2025 2026 2027 2028 TOTAL MUNICIPAL GENERAL LEVY - Capital $ - SPECIAL LEVY $ - IN YEAR SURPLUS $ 24,000 $ 24,000 $ 19,000 $ 19,000 $ 19,000 $ 105,000 PROVINCIAL $ - CAPITAL LEVY RESERVE $ - TOTALS $ 24,000 $ 24,000 $ 19,000 $ 19,000 $ 19,000 $ 105,000 NOTES 58 BOARD OF DIRECTORS DRAFT 2024 BUDGET 2024-2028 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET PROJECT NUMBER (use GL account #) PROJECT NAME Tractor Replacement PROJECT DESCRIPTION Purchase of one 4WD 60-65hp diesel tractor with a cab and front loader bucket. NEED FOR PROJECT The new tractor will replace a 2002 Ford 260C with loader with 2573 hours, currently used at Backus during the camping season and for snow removal. PROJECT MANAGER Judy Maxwell, General Manager ESTIMATED COSTS 2024 2025 2026 2027 2028 TOTAL LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER $ - $ - $ - $ - $ - $ 65,000 $ 55,000 $ 120,000 $ - TOTALS $ 65,000 $ -$ -$ -$ 55,000 $ 120,000 SOURCES OF FINANCING 2024 2025 2026 2027 2028 TOTAL MUNICIPAL GENERAL LEVY - Capital $ - SPECIAL LEVY $ - IN YEAR SURPLUS $ 65,000 $ 55,000 $ 120,000 PROVINCIAL $ - CAPITAL LEVY RESERVE $ - TOTALS $ 65,000 $ -$ -$ -$ 55,000 $ 120,000 NOTES 59 BOARD OF DIRECTORS DRAFT 2024 BUDGET 2024-2028 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET PROJECT NUMBER (use GL account #) PROJECT NAME Air Compressor Replacement PROJECT DESCRIPTION Purchase of one new 240V 60hp air compressor with twin heads. NEED FOR PROJECT The new air compressor will replace the current unit at the workshop purchased in 1976. PROJECT MANAGER Judy Maxwell, General Manager ESTIMATED COSTS 2024 2025 2026 2027 2028 TOTAL LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER $ - $ - $ - $ - $ - $ 6,000 $ 6,000 $ - TOTALS $ 6,000 $ -$ -$ -$ -$ 6,000 SOURCES OF FINANCING 2024 2025 2026 2027 2028 TOTAL MUNICIPAL GENERAL LEVY - Capital $ 6,000 $ 6,000 SPECIAL LEVY $ - IN YEAR SURPLUS $ - PROVINCIAL $ - CAPITAL LEVY RESERVE $ - TOTALS $ 6,000 $ -$ -$ -$ -$ 6,000 NOTES 60 BOARD OF DIRECTORS DRAFT 2024 BUDGET 2024-2028 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET PROJECT NUMBER (use GL account #) PROJECT NAME Storage Shed Roof Replacement (2) PROJECT DESCRIPTION Steel roof replacement of two storage sheds at the central workshop. NEED FOR PROJECT The roofs of two storage sheds at the workshop are deteriorating and will be replaced with ribbed steel roofing. One shed roof is estimated to cost $10,500 and the other L-shaped shed roof is estimated to cost $7,340. PROJECT MANAGER Judy Maxwell, General Manager ESTIMATED COSTS 2024 2025 2026 2027 2028 TOTAL LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER $ - $ - $ - $ 17,840 $ 17,840 $ - $ - $ - TOTALS $ 17,840 $ -$ -$ -$ -$ 17,840 SOURCES OF FINANCING 2024 2025 2026 2027 2028 TOTAL MUNICIPAL GENERAL LEVY - Capital $ 17,840 $ 17,840 SPECIAL LEVY $ - IN YEAR SURPLUS $ - PROVINCIAL $ - CAPITAL LEVY RESERVE $ - TOTALS $ 17,840 $ -$ -$ -$ -$ 17,840 NOTES 61 BOARD OF DIRECTORS DRAFT 2024 BUDGET Corporate Services Capital Project Detail Sheets 2024-2028 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET PROJECT NUMBER (use GL account #) PROJECT NAME Computer Upgrades PROJECT DESCRIPTION Five laptop replacements plus accessories and various components. NEED FOR PROJECT To upgrade and maintain computer systems, a backup server and a battery backup will be replaced, and a VPN switch will be upgraded. Five phone handsets and five laptops along with various accessories will be purchased and deployed where needed. PROJECT MANAGER Judy Maxwell, General Manager ESTIMATED COSTS 2024 2025 2026 2027 2028 TOTAL LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER $ - $ - $ - $ - $ - $ 10,100 $ 10,000 $ 7,500 $ 7,500 $ 7,500 $ 42,600 $ - TOTALS $ 10,100 $ 10,000 $ 7,500 $ 7,500 $ 7,500 $ 42,600 SOURCES OF FINANCING 2024 2025 2026 2027 2028 TOTAL MUNICIPAL GENERAL LEVY - Capital $ 10,100 $ 10,000 $ 7,500 $ 7,500 $ 7,500 $ 42,600 SPECIAL LEVY $ - IN YEAR SURPLUS $ - PROVINCIAL $ - CAPITAL LEVY RESERVE $ - TOTALS $ 10,100 $ 10,000 $ 7,500 $ 7,500 $ 7,500 $ 42,600 NOTES 62 BOARD OF DIRECTORS DRAFT 2024 BUDGET 2024-2028 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET PROJECT NUMBER (use GL account #) PROJECT NAME Office Renovations PROJECT DESCRIPTION Flooring and installation, office furniture and workstations plus installation, and electrical upgrades. NEED FOR PROJECT The office furniture is old and the layout requires an overhaul. To accomplish the renovation new flooring is to be installed, erognomic office furniture and workstations replaced, and electrical work is needed to be installed at the workstation locations. PROJECT MANAGER Judy Maxwell, General Manager ESTIMATED COSTS 2024 2025 2026 2027 2028 TOTAL LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER $ - $ - $ - $ - $ - $ 208,000 $ 208,000 $ - TOTALS $ 208,000 $ -$ -$ -$ -$ 208,000 SOURCES OF FINANCING 2024 2025 2026 2027 2028 TOTAL MUNICIPAL GENERAL LEVY - Capital $ 75,000 $ 75,000 SPECIAL LEVY $ - IN YEAR SURPLUS $ - PROVINCIAL $ - PRIOR YEAR CAPITAL $ 133,000 $ 133,000 TOTALS $ 208,000 $ -$ -$ -$ -$ 208,000 NOTES A design was completed and a quote was obtained for the office furniture of approximately $163,000. There would be installation, flooring and installation, and electrical drops costs required which is estimated to be $45,000. There is prior year capital available for the project of $133,000 requiring an additional $75,000 to complete the project. 63 BOARD OF DIRECTORS DRAFT 2024 BUDGET Schedule of Land Holdings 2023 *Legend FT Farmland CL Conservation Lands RT Residential/Recreational TT Managed Forest Norfolk County Roll Number Total Acres Desc. Code Acres Breakdown Realty Assessment 2023 Watson Lands CA 541-010-29300-0000 179.96 TT 179.96 463,000 Watson Lands CA 541-010-38600-0000 94.02 TT 94.02 321,000 Watson Lands CA 541-010-38610-0000 0.77 CL 0.77 8,200 Watson Lands CA 541-020-10550-0000 30.2 TT 30.2 122,000 Watson Lands CA 541-050-01920-0000 1.49 CL 1.49 9,800 Gibel (Public Trustee) 541-020-01000-0000 65 TT 65 109,000 Abbott & Townsend 541-020-66100-0000 95 TT 95 323,000 Vermeersch 541-050-03510-0000 10 TT 10 32,000 Parrott 541-060-00100-0000 100.04 TT 100.04 331,000 Ringland 541-060-04900-0000 100 TT 100 132,000 McConkey-Middleton Wetlands 541-060-06300-0000 137.43 TT 137.43 373,000 Goldie-Middleton Wetlands 541-060-06310-0000 2.16 RT 0.14 5,200 CL 2.02 74,800 Lee-Anderson-Becker 541-060-09900-0000 200.1 TT 200.1 496,000 Parsons 541-060-18000-0000 215.52 TT 215.52 522,000 Croton CA 541-070-14320-0000 16 CL 16 95,750 Devos 542-020-21410-0000 94.15 TT 94.15 305,000 Nemeth 542-030-05000-0000 100 TT 100 324,000 Deer Creek Forest 542-030-10700-0000 252.04 TT 190.56 176,300 Deer Creek CA RT 59.13 54,600 CL 2.35 2,100 Jackson 542-030-15200-0000 100 TT 100 324,000 Hepburn-De Wannemaeker 542-030-18000-0000 101.44 TT 72.97 236,400 CL 28.47 93,600 Carr 542-040-24500-0000 50 TT 36.38 117,300 RT 0.31 1,500 CL 13.31 66,200 Lower Big Creek (Temmer) 542-040-20000-0000 89.89 TT 88.34 285,600 CL 1.55 7,400 Twin Gullies 542-040-12100-0000 47.81 TT 47.81 122,000 Wilson 543-010-11700-0000 200 CL 200 198,000 Moulton-Townsend 543-010-14700-0000 46.3 CL 46.3 238,750 Ferris-Armstrong-Coppens 543-010-18200-0000 385.33 CL 385.33 271,250 Rowan Mills CA 543-010-23300-0000 108.89 TT 108.89 138,000 Hodges 543-020-01800-0000 50 TT 50 162,000 Abigail-Becker 543-020-19200-0000 13 TT 13 53,000 Backus CA 543-020-37500-0000 430.33 RT 73.5 222,700 FT 32 142,500 TT 324.83 264,800 64 BOARD OF DIRECTORS DRAFT 2024 BUDGET Norfolk County Cont’d Roll Number Total Acres Desc. Code Acres Breakdown Realty Assessment 2023 LB Sanctuary-Cridland 543-030-14910-0000 90.84 FT 90.84 131,000 LB-Boyd 543-030-19410-0000 70.18 FT 9.28 217,700 TT 60.9 44,300 LB Marsh 543-030-19500-0000 545.58 RT 0.8 1,100 CL 544.78 795,900 LB-Walker 543-030-19600-0000 39.26 FT 39.26 186,000 LB-Robinson 543-050-00200-0000 55.8 CL 50.86 93,300 RT 4.94 24,700 Travis-Desilver 545-010-18800-0000 25.04 TT 25.04 81,000 Allan 545-020-01900-0000 50 TT 50 162,000 Harris-Harris-Floyd 4th 545-020-02900-0000 150 TT 95.95 264,800 CL 54.05 149,200 Burwell 545-020-03500-0000 100 CL 35.76 118,500 TT 64.24 207,500 Harris3-Floyd 5th 545-020-12100-0000 200 TT 200 496,000 Gesquiere 545-030-04400-0000 62.02 TT 62.02 200,000 Roney 545-030-07500-0000 80 TT 80 259,000 Harvey 545-030-11000-0000 99.5 TT 45.04 145,900 CL 54.46 180,100 Long 545-030-11500-0000 100 TT 100 245,000 Tulpin 543-020-36200-0000 6.08 RT 6.08 51,000 Neufeld 543-010-23702-0000 45.19 TT 45.19 146,000 Walsingham Flats (Huyge) 543-010-02210--0000 69.07 TT 61 197,300 CL 8.07 32,700 Walsingham Flats (Huyge) 543-010-02220-0000 9.42 RT 9.42 84,900 CTN 1,100 Little Lake CA 491-003-53000-0000 183.11 RT 9.37 413,000 CL 82.43 TT 91.31 Greathead 491-006-13000-0000 125 TT 125 325,000 Persall 491-006-14000-0000 22 TT 22 22,500 Tarcza 491-006-42000-0000 100.33 TT 100.33 293,000 Vanessa CA 491-010-04000-0000 26 TT 26 27,500 Teeterville CA 491-011-16500-0000 36.6 CL 31.07 211,000 RT 5.53 Mcintosh 491-020-09500-0000 22.32 TT 22.32 90,000 Livsey 491-022-34000-0000 20 TT 20 75,000 Wintemute-Collver 491-022-81000-0000 60 TT 60 241,000 Ryder 491-023-35000-0000 45.5 TT 45.5 183,000 Maddeford 491-002-39150-0000 28.21 TT 28.21 72,000 Landon 9th 493-010-48600-0000 50 TT 50 38,500 Mcknight 493-020-17400-0000 16.5 TT 16.5 17,600 Earl-Danylvich-Hanson 493-030-22300-0000 159.89 CL 76.53 412,000 TT 83.36 Landon 7th 493-040-20500-0000 50 TT 50 38,500 65 BOARD OF DIRECTORS DRAFT 2024 BUDGET Norfolk County Cont’d Roll Number Total Acres Desc. Code Acres Breakdown Realty Assessment 2023 Smith 493-050-03100-0000 50 TT 50 101,000 Swick-King 493-050-03300-0000 200 TT 200 473,000 Hammond 493-050-11800-0000 50 TT 50 162,000 Sowden 493-060-32900-0000 55 TT 55 178,000 Vanlondersele 493-030-11410-0000 25.56 RT 25.56 26,000 Vittoria CA (Bramhill) 493-060-33800-0000 20.12 CL 19.64 150,000 RT 0.48 Vittoria CA (Smith) 493-060-33900-0000 34 RT 13.26 21,000 CL 20.74 Lipsett-Penner 493-070-03600-0000 137.85 CL 32.93 378,000 TT 104.92 Baker 493-070-03700-0000 25 CL 9.89 130,000 TT 15.11 Mackay-Kyte-Laforge 493-070-04300-0000 134 CL 79.08 372,000 TT 54.92 Mason-Buchner 493-070-05900-0000 50 TT 50 35,000 Fisher CA 493-080-07500-0000 131.75 TT 131.75 118,000 Cornell 493-080-08010-0000 17.32 CL 17.32 66,000 Anderson 493-080-08200-0000 188 TT 188 225,000 Lehmans Dam 494-040-12500-0000 30.87 RT 30.87 39,000 Croton 494-070-14300-0000 22 CL 21.65 92,000 RT 0.35 Sidney Back 494-070-12850-0000 19.48 TT 19.48 78,000 Decloet 491-002-39000-0000 76.26 TT 76.26 62,000 Casselton 493-070-02000-0000 14 TT 14 45,000 Gage 491-013-18000-0000 50 TT 50 202,000 Blommaert 493-070-08300-0000 37.86 TT 37.86 122,000 Sutton CA 401-001-08500-0000 19.94 CL 18.12 260,800 RT 1.82 26,200 Sutton CA 401-001-27000-0000 1.2 RT 0.39 14,200 CL 0.81 29,300 Brook CA 401-015-35600-0000 30.04 TT 22.51 19,500 CL 7.53 6,500 Pow Wetland 336-030-61800-0000 47.3 RT 0.79 1,900 CL 46.51 115,100 Waterford CA Forest 336-050-02500-0000 294.21 TT 44 73,200 Camp Trillium RT 74.47 4,363,000 Waterford CA RT 130 CL 45.74 79,800 Waterford Workshop 336-050-47300-0000 77 RT 8 6,700 TT 69 58,300 Black Creek CA Forest 337-040-14600-0000 21 TT 21 16,200 Sowden Forest 337-060-00510-0000 15 TT 15 57,000 Hay Creek CA Forest 337-060-01500-0000 98.5 TT 97.5 134,700 RT 1 1,300 Dewal-Black Creek 337-040-18250-0000 2 RT 2 12,400 Vern Ryerse Memorial CA 337-060-07710-0000 2.34 RT 2.34 35,500 66 BOARD OF DIRECTORS DRAFT 2024 BUDGET Norfolk County Cont’d Roll Number Total Acres Desc. Code Acres Breakdown Realty Assessment 2023 Vern Ryerse Memorial CA 337-060-07800-0000 0.54 RT 0.54 7,700 Norfolk CA 337-060-05200-0000 45.26 RT 45.26 334,000 Total: 8,156 8,156 23,205,650 Acres FT 171 CL 1,956 RT 506 TT 5,523 Total Acres Norfolk County 8,156 County of Brant Roll Number Total Acres Desc. Code Acres Breakdown Realty Assessment 2023 Farkash 011-040-29900-0000 102 TT 102 163,000 Misner 011-010-36600-0000 50 TT 50 202,000 Roswell-Brown-Harley 011-040-26900-0000 80 TT 80 137,000 Drozd-Chernishenko 011-010-37200-0000 100 TT 100 193,000 Dawes-Chambers-Tontsch 011-040-21200-0000 75 TT 75 127,000 Phipps 011-040-16600-0000 8 RT 8 44,500 Dean 011-010-54000-0000 202.51 TT 202.51 519,000 Dawes 011-040-14100-0000 40 TT 40 60,000 Dawes-Norris 011-010-57000-0000 10.16 CL 10.16 90,750 Moore-Force 011-010-57200-0000 50 CL 50 169,000 Armstrong 011-010-59500-0000 5.16 CL 5.16 80,000 Dawes-Lock-Savage 011-010-60900-0000 303.88 CL 297.82 244,300 RT 6.06 9,700 Poole-Durham 011-010-65400-0000 25.11 RT 3.72 22,400 CL 21.39 128,600 Moore 011-010-64800-0000 165 TT 165 184,000 Caley 011-010-63600-0000 263 TT 263 234,000 Mawhinney 011-010-65700-0000 15 TT 15 60,000 Harley-Roswell-Brown 011-040-26299-0000 7.16 RT 7.16 105,000 Total: 1,502 1,502 2,773,250 Acres CL 385 RT 25 TT 1,093 Total Acres County of Brant 1,502 67 BOARD OF DIRECTORS DRAFT 2024 BUDGET Township of Norwich Roll Number Total Acres Desc. Code Acres Breakdown Realty Assessment 2023 Arthur 010-020-14500-0000 25 TT 25 24,500 Hughes 010-040-19500-0000 319.46 TT 319.46 333,000 Oatman CA Forest 010-050-06100-0000 40 TT 40 34,500 Rocks Mill Forest 010-050-11100-0000 77.94 TT 77.94 82,000 Rocks Mill 010-050-11400-0000 5.35 RT 5.35 20,000 Norwich CA 020-020-00900-0000 31.85 RT 31.85 40,000 Norwich CA 020-020-19406-0000 8.58 RT 8.58 9,500 Norwich CA 030-010-24500-0000 71 RT 35.87 34,700 CL 35.13 25,800 Sackrider 030-030-02400-0000 50 TT 50 63,000 Smith 030-030-02800-0000 43 TT 43 123,000 Hopkins 030-040-11300-0000 78 TT 9.88 10,800 RT 68.12 3,800 Total: 750 750 804,600 Acres CL 35 RT 150 TT 565 Total Acres Township of Norwich 750 Township of South-West Oxford Roll Number Total Acres Desc. Code Acres Breakdown Realty Assessment 2023 Dereham Wetland-Fuller 010-040-03502-0000 93.42 TT 93.42 89,000 Dereham Wetland-Butler 010-040-03900-0000 25.24 CL 23.93 26,025 RT 1.31 1,700 Dereham W������� 010-040-04200-0000 42.31 CL 41.24 40,850 RT 1.07 1,300 BOARD OF DIRECTORS DRAFT 2024 BUDGET Municipality of Bayham Roll Number Total Acres Desc. Code Acres Breakdown Realty Assessment 2023 Vienna CA 000-002-01000-0000 10.82 TT 10.82 15,900.00 Baker 004-001-22900-0000 0.16 RT 0.16 60,000.00 Bartlett 004-001-23900-0000 0.61 RT 0.61 2,000.00 Rugenuis 000-006-17250-0000 23.18 TT 23.18 50,000.00 Beattie 000-003-09120-0000 18.1 TT 18.1 41,500.00 Total: 53 53 169,400 Acres RT 1 TT 52 Total Acres Municipality of Bayham 53 Haldimand County Roll Number Total Acres Desc. Code Acres Breakdown Realty Assessment 2023 Haldimand North 332-002-09410-0000 121.12 RT 36.4 229,000 TT 78.57 184,700 CL 6.15 20,300 Haldimand South 332-002-09420-0000 15.32 RT 15.32 120,000 Jaques 330-020-21700-0000 40.77 TT 40.77 56,700 RT 63,300 Total: 177 177 674,000 Acres CL 6 RT 52 TT 119 Total Acres Haldimand County 177 Town of Tillsonburg Roll Number Total Acres Desc. Code Acres Breakdown Realty Assessment 2023 Tillsonburg CA 020-020-44200-0000 15.62 RT 15.62 18,000 Farkas 030-030-22100-0000 1.49 RT 1.49 3,500 Total: 17 17 21,500 Total Acres Town of Tillsonburg RT Acres 17 17 LPRCA Land Holdings Summary Tax Class Acres Description FT 183 Farmland CL 2,529 Conservation Lands RT 756 Residential / Recreational TT 7,597 Managed Forest Total 11,065 69 BOARD OF DIRECTORS DRAFT 2024 BUDGET Appendix A: Fee Schedules Planning Act Review Fees Application Type 2023 Fees Proposed 2024 Fees % Change Preconsultation Fee Review, comment, or participation in preconsultation process $ 300 $ 300 0% Subdivision and Vacant Land Condominium $1,380 + $100/lot (Total Maximum $15,000.00 +HST) $1,380 + $100/lot (Total Maximum $15,000.00 +HST) 0% To draft plan approval including associated OPA and ZBA $ 455 $ 455 0% Red-line revision (applicant initiated) $ 720 $ 720 0% Technical plans and reports (SWM with grading & sediment and erosion $ 225 $ 225 0% Clearance letter (each phase) Zoning By-Law Amendment Minor $ 455 $ 455 0% Accompanied by 1 technical report $ 720 $ 720 0% Accompanied by 2 technical reports $ 1,430 $ 1,430 0% Combined Official Plan/Zoning By-Law Amendment Minor $ 720 $ 720 0% Accompanied by 1 technical report $ 1,430 $ 1,430 0% Accompanied by 2 technical reports $ 2,060 $ 2,060 0% Consent (severance) Minor $ 455 $ 455 0% Accompanied by 1 technical report $ 720 $ 720 0% Accompanied by 2 technical reports $ 1,430 $ 1,430 0% Variance Minor $ 455 $ 455 0% Accompanied by 1 technical report $ 720 $ 720 0% Accompanied by 2 technical reports $ 1,430 $ 1,430 0% Site Plan Control Minor $ 455 $ 455 0% Accompanied by 1 technical report $ 720 $ 720 0% Accompanied by 2 technical reports $ 1,430 $ 1,430 0% Complex Application (incl. OPA/ZBL/Site Plan) for golf courses, trailer parks, campgrounds and lifestyle communities. $ 2,060 $ 2,060 0% General Notes for All Application Fees: 1.It is strongly recommended that proponents pre-consult with LPRCA and, if necessary the municipality, prior to the submission of all applications and the preparation of detailed technical reports(s). 2.This fee schedule is effective as of January 1, 2024 and LPRCA reserves the right to revise this fee schedule at any time without notice to adequately cover the costs to provide the service.3.All applicable taxes are extra. 4.Applications that fall under one or more categories will be charged at the highest rate. 5.Fees are assessed based on the extent of review required. LPRCA reserves the right to levy supplementary fees should the review 6.The fees for technical review include one comprehensive review, and one review of the resubmission. Second and each additional resubmission shall are subject to a resubmission fee of 20% of the original application up to a maximum of $525. 7.Fees must be paid at the time the application is submitted. 8.Where a Section 28 permit approval is required in addition to a Planning Act application for the same activity, the Section 28 permit fee will be discounted 50%. 70 BOARD OF DIRECTORS DRAFT 2024 BUDGET Ontario Regulation 178/06 Permit Fees Application Type 2023 Fees Proposed 2024 Fees % Change Very minor development Development with very low risk of impact on natural hazards or natural features. Examples: � Non-habitable accessory structures less than 23 m2 (247 ft2) , e.g. decks, fences, above-ground pools, barns, sheds � Fill placement removal and/or grading (landscaping, driveway top-dressing) � Off-line pond maintenance $ 200 $ 200 0% Minor development, interference and alteration Development/work with low risk of impact on natural hazards or natural features. No technical reports are required. Examples: � Raising building or additions not requiring engineered drawings � Repairs/renovations to existing building � Non-habitable accessory structures less than 100 m2 (1076ft2) � Septic system � Fill placement, removal/or grading (not requiring engineered plans) � Minor development (as listed above) more than 30 metres from a wetlands � New or replacement residential structures more than 30 metres from a wetland � Minor utilities (directional bore) � New offline ponds (grading plan required) � Docks, boathouses � Routine/maintenance dredging � Minor repairs to existing shoreline structures � Maintenance, repair or replacement of access crossings � Other applications not deemed by staff to be “Major” in nature $ 405 $ 405 0% Major development, interference and alteration Development/work with moderate risk of impact on natural hazards or natural features. Detailed report and/or plans are required. Examples: � Raising building or additions requiring engineered plans � Non-habitable accessory structures greater than 100 m2 (1076ft2) � New or replacement structures in a natural hazard area � Fill placement, removal and/or grading (requiring engineered plans) � Development (including minor development as listed above) less than 30 metres from a wetland � Major development greater than 30 m from a wetland � New offline pond with overflow or channel connection � Maintenance/repairs to existing shoreline structures � Water crossing, bridge repair � Stormwater management outlet structure � Other applications deemed by staff to be “Major” in nature $ 695 $ 695 0% 71 BOARD OF DIRECTORS DRAFT 2024 BUDGET Ontario Regulation 178/06 Permit Fees Application Type 2023 Fees Proposed 2024 Fees % Change Complex development, interference and alteration Development/work with a high risk and/or potential impact to natural hazards or natural features. One or more studies are required, e.g. an environmental impact study, hydraulic analysis, storm water management report or slope stability study. Examples: � Large fill placement, removal, grading (greater than 1000 m3) � Golf courses � New watercourse bank stabilization � New Lake Erie shoreline protection structure � Bridge replacement � Channel realignment $ 1,380 $ 1,380 0% General On Site Technical Advice Fee (Will be applied to permit application if submitted within 12 months from inspection) $ 248.60 HST included $ 248.60 HST included 0% Wetland Boundary Delineation (Review of MNRF Wetland boundary in the field by LPRCA ecologist, on property owner request) $ 360.00 HST included $ 360.00 HST included 0% Title Clearance (solicitor, realtor, other requests for detailed property information) $ 248.60 HST included $ 248.60 HST included 0% Violations/Application where work has proceeded without authorization 2 x Fee 2 x Fee Permit Revisions (Must be minor in nature and permit must still be valid.) $ 95 $ 95 0% Minister's Zoning Order (MZO) (Permit associated with a Minister's Zoning Order) Cost recovery Cost recovery General Notes for all Application Fees 1.It is strongly recommended that proponents pre-consult with LPRCA and, if necessary the municipality, prior to the submission of an application and th preparation of detailed plans and technical report(s). 2.Fees must be paid at the time the permit application is submitted. Fees may be paid by debit, cash or cheque (made out to the Long Point RegionConservation Authority) over the phone by credit card or at the LPRCA administration office 3.In the event that the application is placed in a higher fee category, the difference in fee must be paid prior to review. If the application is placed in a lower category, LPRCA will reimburse the applicant accordingly. 4.Fees are assessed based on the extent of review required. LPRCA reserves the right to levy supplementary fees should the review require a substantially greater level of effort than covered by the standard categories above; this supplementary fee includes the peer review of any relevant documents or information. 5.The fees for technical review include one comprehensive review, and one review of the resubmission. Second and each additional resubmission sha are subject to a resubmission fee of 20% of the original application up to a maximum of $525. 6.Where a Section 28 permit approval is required in addition to a Planning Act application for the same activity, the Section 28 permit fee will be discounted 50%. 7.Where a permit has been submitted for an activity across multiple properties and applicants working together, the fee for each property shall be calculated as 50% of the permit fee. For example, the fee for a new shoreline protection structure constructed across two properties is $725 each. 8.Costs associated with permits (including any conditions) issued under a Minister's Zoning Order shall be paid by the applicant, this includes but is not limited to staff time, any legal review, board expenses, etc. 72 BOARD OF DIRECTORS DRAFT 2024 BUDGET CONSERVATION AREA FEE SCHEDULE Backus, Deer Creek, Haldimand, Norfolk and Waterford North 2020 2021 2022 2023 Draft 2024 Draft HST included HST included HST included HST included HST included increase % $6.00 $6.00 $6.00 $6.00 $6.00 0.00% $14.00 $15.00 $15.00 $15.00 $15.00 0.00% $9.00 $9.00 $9.00 $9.00 $9.00 0.00% $85.00 $95.00 $95.00 $100.00 $100.00 0.00% $10.00 $10.00 $10.00 $10.00 $10.00 0.00% $55.00 $55.00 $55.00 $55.00 $55.00 0.00% $120.00 $120.00 $120.00 $120.00 $120.00 0.00% $350.00 $350.00 $375.00 $375.00 0.00% $4.00 $4.00 $4.00 $4.00 0.00% $38.00 $38.00 $38.00 $40.00 $41.00 2.50% $50.00 $50.00 $50.00 $53.00 $55.00 3.77% $59.00 $59.00 $59.00 $60.00 $63.00 5.00% $61.00 $61.00 $61.00 $64.00 $66.00 3.13% $70.00 $70.00 $70.00 $70.00 $73.00 4.29% DAY USE FEES Walk-in (under 12 free) Vehicle Motorcycle Season Vehicle Day Pass Season Vehicle Pass Replacement Mini Bus Bus Operator Permit Fee - Annual Operator Customer Fee - per person CAMPING FEES Per Night Unserviced* With Hydro & Water 15 amp* With Hydro & Water 30 amp* With Hydro, Water & Sewer 15 amp* With Hydro, Water & Sewer 30 amp* *20% discount for overnight camping for seniors & the disabled. Must show senior or disability permit. Cabin Rental Per Night Cabin 900 A (Backus only) Cabin 901 D (Backus only) Per Week Unserviced With Hydro & Water 15 amp With Hydro & Water 30 amp With Hydro, Water & Sewer 15 amp With Hydro, Water & Sewer 30 amp Cabin Rental Per Week Cabin 900 A (Backus only) Cabin 901 D (Backus only) Per Month Unserviced With Hydro & Water 15 amp With Hydro & Water 30 amp With Hydro, Water & Sewer 15 amp With Hydro, Water & Sewer 30 amp Per Season Unserviced With Hydro & Water 15 amp With Hydro & Water 30 amp With Hydro, Water & Sewer 15 amp With Hydro, Water & Sewer 30 amp Premium & 30 amp 2nd Season Vehicle Day Pass Exterior Fridge (Seasonal) Seasonal Camper Late Payment Fee $60.00 $105.00 $60.00 $105.00 $60.00 $105.00 $65.00 $110.00 $70.00 $115.00 7.69% 4.55% $225.00 $305.00 $350.00 $368.00 $415.00 $225.00 $305.00 $350.00 $368.00 $415.00 $225.00 $305.00 $350.00 $368.00 $415.00 $240.00 $318.00 $360.00 $384.00 $420.00 $246.00 $330.00 $378.00 $396.00 $438.00 2.50% 3.77% 5.00% 3.13% 4.29% $360.00 $630.00 $360.00 $630.00 $360.00 $630.00 $360.00 $630.00 $385.00 $635.00 6.94% 0.79% $675.00 $915.00 $1,050.00 $1,100.00 $1,240.00 $675.00 $915.00 $1,050.00 $1,100.00 $1,240.00 $675.00 $915.00 $1,050.00 $1,100.00 $1,240.00 $720.00 $954.00 $1,080.00 $1,152.00 $1,260.00 $738.00 $990.00 $1,134.00 $1,188.00 $1,314.00 2.50% 3.77% 5.00% 3.13% 4.29% $1,685.00 $2,400.00 $2,650.00 $2,900.00 $3,125.00 $3,200.00 $1,770.00 $2,520.00 $2,785.00 $3,045.00 $3,285.00 $3,360.00 N/A $2,570.00 $2,840.00 $3,105.00 $3,350.00 $3,430.00 N/A $2,623.50 $2,970.00 $3,168.00 $3,465.00 $3,565.00 N/A $2,722.50 $3,118.50 $3,267.00 $3,613.50 $3,740.00 3.77% 5.00% 3.13% 4.29% 4.91% $50.00 $275.00 $55.00 $300.00 $55.00 $300.00 $60.00 $325.00 $60.00 $335.00 $75.00 0.00% 3.08% New 73 BOARD OF DIRECTORS DRAFT 2024 BUDGET CONSERVATION AREA FEE SCHEDULE Backus, Deer Creek, Haldimand, Norfolk and Waterford North 2020 2021 2022 2023 Draft 2024 Draft HST included HST included HST included HST included HST included increase % Group Camping Group Camping Tents Only Group Camping (per night) Group Camping (per person/night) OTHER FEES Reservation Fee - online Reservation Fee - by phone Cancellation/Change Fee 2nd Vehicle Parking Pavilion Wood Kindling Ice Picnic Tables (per table per day) Bait / Worms Vendor permit Canoe/Kayak Rental - per hour - per 1/2 day (4 hours) - per day (8 hours) Boat/Trailer Storage - off site Winter Trailer Storage/camp site Winter Storage Late Fee (per day) BACKUS HERITAGE CONSERVATION AR Rentals Church Rental Ed. Centre Rentals - 1/2 day - full day Auditorium or Classroom -add for 2nd room Events and Photography Outdoor Wedding - includes pavilion & 20 day passes Photography Fee - Weddings All other photo shoots -includes entry for 2 passenger vehicles Education Programming - full day** -1/2 day** **Maximum 40 students per class per day. $55.00 $6.00 $12.00 $15.00 $15.00 $11.00 $75.00 $10.00 $5.00 $4.00 $6.00 $3.50 $55.00 $15.00 $50.00 $80.00 $375.00 $215.00 $10.00 $250.00 $240.00 $400.00 $50.00 $400.00 $125.00 $75.00 $55.00 $6.00 $13.00 $15.00 $15.00 $12.00 $75.00 $10.00 $5.00 $4.00 $6.00 $3.50 $60.00 $15.00 $50.00 $80.00 $375.00 $225.00 $10.00 $250.00 $240.00 $400.00 $50.00 $400.00 $125.00 $75.00 $55.00 $6.00 $13.00 $15.00 $15.00 $12.00 $75.00 $10.00 $5.00 $4.00 $6.00 $3.50 $60.00 $15.00 $50.00 $80.00 $375.00 $225.00 $10.00 $250.00 $240.00 $400.00 $50.00 $400.00 $125.00 $75.00 $60.00 $7.00 $14.00 $15.00 $15.00 $13.00 $75.00 $10.00 $5.00 $4.00 $6.00 $3.50 $60.00 $15.00 $50.00 $80.00 $375.00 $225.00 $10.00 $250.00 $240.00 $400.00 $50.00 $400.00 $125.00 $75.00 $560.84 $280.42 $60.00 0.00% $7.00 0.00% $15.00 7.14% $15.00 0.00% $15.00 0.00% $13.00 0.00% $75.00 0.00% $10.00 0.00% $5.00 0.00% $4.00 0.00% $6.00 0.00% $3.50 0.00% $60.00 0.00% $15.00 0.00% $50.00 0.00% $80.00 0.00% $375.00 0.00% $225.00 0.00% $10.00 0.00% $250.00 0.00% $240.00 0.00% $400.00 0.00% $50.00 0.00% $400.00 0.00% $125.00 0.00% $75.00 0.00% $583.62 4.06% $291.81 4.06% 74 BOARD OF DIRECTORS DRAFT 2024 BUDGET LONG POINT REGION CONSERVATION AUTHORITY CORPORATE SERVICES FEE SCHEDULE Draft 2024 before HST CORPORATE SERVICES Hold Harmless Agreements for research or events Irrigation Access Permits within Conservation Authority owned properties $45.13 $1,000.00 LONG POINT REGION CONSERVATION AUTHORITY CONSERVATION LANDS - FORESTRY FEE SCHEDULE Draft 2024 before HST FORESTRY Consulation Service per hour $125.00 LONG POINT REGION CONSERVATION AUTHORITY CONSERVATION LANDS - LEE BROWN MARSH FEE SCHEDULE Draft 2024 before HST LEE BROWN MARSH Goose Relocation - Per Canada goose $6.20 Hunting Fees 1-Day Field Hunt , 1 person 1-Day (midweek) Marsh Hunt, 1 person 1-Day (midweek) Marsh Hunt, 4 people 3-Day Marsh Hunt for 4 people $53.10 $479.79 $1,636.90 $4,092.27 75 BOARD OF DIRECTORS DRAFT 2024 BUDGET LONG POINT REGION CONSERVATION AUTHORITY CONSERVATION LANDS - LANDS AND WATERS FEE SCHEDULE Draft 2024 before HST LANDS AND WATERS Tree Planting Program - Forest Ontario Sponsored Full Service (Seedling and Planting) per tree1 $0.60 Private Landowner Tree Planting Program Land Owner Cost per tree2 Full Service (Seedling and Planting) per tree3 Rental of Tree Planter per day for trees purchased from the Conservation Authority $0.82 - $2.45 $1.50 - $3.05 $75.00 Restoration Program Erosion Control - Landowner Plans $350.00 1 Pricing subject to change without notice. Subject to approval and availability. Minimum 500 seedlings must be planted. 2 Pricing subject to change without notice. Subject to availability. Minimum 150 seedlings/species. 3 Pricing subject to change without notice. Subject to availability. Minimum 5 acres and 500 seedlings. 76 BOARD OF DIRECTORS DRAFT 2024 BUDGET Conservation Conservation Ontario Network • Long Point Region� Conservation Authority � Member of the ONTARIO 4 Elm Street, Tillsonburg, ON N4G 0C4 @) @lpr_ca 519-842-4242 I 1-888-231-5408 0 @LongPointConservationconservation@lprca.on.ca � @longpointcawww.lprca.on.ca LPRCA MUNICIPAL PARTNERS Municipality of Bayham I County of Brant I Haldimand County I Town of Tillsonburg I Township of Malahide I Norfolk County I Township of Norwich Township of South-West Oxford 268 Maiden Lane, Suite 206, PO Box 2669, St. Marys, ON N4X 1A4 Tel: 226.661.2002 • Fax: 226.661.2003 • admin@aors.on.ca • www.aors.on.ca January 8, 2024 Dear Head of Council, Deputy Head of Council and Councillors, Your local Public Works department provides invaluable services within your community. Without the dedicated public works employees that you are fortunate to have, many basic functions in your community would not be able to happen. Without maintained roads, your emergency services (police, fire, and ambulance) would not be able to respond to calls, school buses could not run to get children to school, and your residents would not be able to leave to work, school, appointments, children’s extra-curriculars and any other activity important to them. Additionally, as you work with the provincial government to tackle the housing crisis, your communities require more core infrastructure to handle the growth. For the health and safety of our communities it is important we keep our Public Works department staff complement full, and well trained. Public Works departments across the province have already begun to feel the impacts of labour shortages, and as we will begin to see many retirements across the province, the shortage will become even more exasperated. From a recent survey that AORS completed with public works departments from across Ontario, we know that 91.5% of respondents will be hiring entry level positions in the next three to five years. However, we are already seeing the start of the labour shortage. From our survey, we found that 70% of respondents already reported getting less than five applications for entry level positions when posted, and the top three challenges municipalities are currently facing is a lack of applicants, applicants that do apply not meeting the required qualifications and municipalities having to compete with private sector positions. Over the last year, AORS has been dedicating much of our advocacy to encouraging youth to consider careers in public works through career fairs, local government presentations to students, developing printed resources for guidance counsellors and much more. AORS has also been working closely with Fanshawe College Corporate Training Solutions to develop a Municipal Operator Course that would train potential municipal equipment operators to come to your municipality with the basic knowledge they need to begin maintaining your core infrastructure. This would be the first course of its kind that would attract potential students from across the Province of Ontario. To fund this endeavor, AORS has applied for a Skills Development Fund through the Province’s Ministry of Labour, Training, Immigration and Skilled Trades. We are reaching out to you for your support in our application and your advocacy to the province on why having more – and qualified – applicants to our public works departments are so imperative. We would ask that you consider passing the following motion: WHEREAS, municipal public works departments from across the Province of Ontario provide invaluable services to our communities ensuring the health and safety of all residents; AND WHEREAS, if it was not for our municipal public works employees from across the Province of Ontario maintaining our public roads systems, our communities would not be able to function as emergency personnel could not respond to calls, school buses could not get our children to school, residents would not be able to get to work, school or appointments and many more basic functions would not be able to happen; AND WHEREAS, municipal public works departments are already feeling the impacts of a labour shortage, which will only be exasperated over the next three to five years, which will cause levels of service municipalities are able to provide to ensure the health and safety of our residents to decrease; AND WHEREAS, there is currently no provincial-wide course that properly trains potential municipal public works employees, specifically relating to municipal heavy equipment. THEREFORE IT BE RESOLVED, that (INSERT MUNICIPALITY NAME) supports the work of the Association of Ontario Road Supervisors to develop a Municipal Equipment Operator Course to address this issue; AND THAT, (INSERT MUNICIPALITY NAME) calls on the Province of Ontario’s Ministry of Labour, Training, Immigration and Skilled Trades to fully fund the Municipal Equipment Operator Course in 2024 through the Skills Development Fund; AND THAT, a copy of this resolution be sent to the Minister of Labour, Training, Immigration and Skilled Trades David Piccini, (INSERT MUNICIPALITY’S NAME)’s Member of Provincial Parliament (INSERT LOCAL MPP NAME) and the Association of Ontario Road Supervisors. We appreciate your on-going support and should you have any questions or concerns, please do not hesitate to contact AORS for all things municipal public works! Best regards, John Maheu Dennis O’Neil AORS Executive Director AORS Member Services Coordinator Christie Little Kelly Elliott AORS Training and Programming Coordinator AORS Marketing and Communications Specialist REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, Chief Administrative Officer DATE: January 18, 2024 REPORT: CAO-01/24 SUBJECT: UPDATE TO MUNICIPAL ENERGY PLAN – LOCAL ACTION PLAN BACKGROUND At its April 5, 2018 meeting, Council received Report CAO-29/18 re Community Energy Plan – FCM Milestones Framework. The Report outlined the production and presentation of the Municipality of Bayham Municipal Energy Plan – Local Action Plan on GHG Emissions (MEP/LAP), as produced by IBI Group, to satisfy requirements under the Green Energy Act, 2009, and Ontario Regulation 397/11. Council passed the following motion: Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-29/18 re Community Energy Plan – FCM Milestones Framework be received for information; AND THAT Council direct staff to bring forward a by-law to adopt the Municipality of Bayham Municipal Energy Plan – Local Action Plan of GHG Emissions for Council consideration; AND THAT the Council of the Corporation of the Municipality of Bayham adopt the goal of reducing Bayham’s per capita emissions by 20% over the next 15 years. The Municipality of Bayham Municipal Energy Plan – Local Action Plan was formally adopted by By-law No. 2018-046. On January 1, 2019, the Green Energy Act, 2009 was repealed, along with its regulations. Select conservation and energy efficiency initiatives, such as the Broader Public Sector Energy Reporting Regulation, were moved to the Electricity Act, 1998. Ontario Regulation 397/11 (Energy Conservation and Demand Management Plans) was replaced by Ontario Regulation 507/18 (Broader Public Sector: Energy Reporting and Conservation and Demand Management Plans). Ontario Regulation 507/18 Broader Public Sector: Energy Reporting and Conservation and Demand Management Plans enacted under the Electricity Act, 1998 dictates the process for the development of energy conservation and demand management plans. As identified in Report CAO-29/19, the Municipality of Bayham MEP/LAP satisfies the requirements of Ontario Regulation 507/18. Since, Ontario Regulation 25/23 under the Electricity Act, 1998, as amended, has replaced its predecessor, Ontario Regulation 507/18, with no substantial changes, and requires the Municipality publish the plan before July 1, 2024. The current plan is available on the website. DISCUSSION Staff have contacted Arcadis (formerly IBI) for their availability and a quote to proceed with an update of the Municipality’s MEP/LAP. The quote is attached and is $14,000+HST. Review of the Municipality’s MEP/LAP is included as an initiative in the 2023-2026 Community Strategic Plan. Staff recommend approving the quote from Arcadis for the works under a Change Order to the existing Agreement with same. No Agreement update is required. While not originally budgeted for, the works can be funded through Working Capital. STRATEGIC PLAN 2.3: Quality of Life > To engage the community in raising its value for and consciousness of the environment through innovative natural area, energy and other environmental conservation initiatives Initiative(s): Review the Municipal Energy Plan ATTACHMENTS 1. Quote from Arcadis – Update to the Municipality’s Municipal Energy Plan – Local Action Plan on GHG Emissions. RECOMMENDATION 1. THAT Report CAO-01/24 re Update to the Municipal Energy Plan – Local Action Plan be received for information; 2. AND THAT Council accept the quote for an update to the Municipality’s Municipal Energy Plan – Local Action Plan on GHG Emissions from Arcadis in the quoted amount of $14,000 plus HST; 3. AND THAT the funding for this project be allocated from Working Capital. Respectfully Submitted by: Thomas Thayer, CMO, AOMC Chief Administrative Officer 1/1 Arcadis Professional Services (Canada) Inc. 410 Albert Street Suite 101 Waterloo, Ontario N2L 3V3 Canada Phone: 519 585 2255 www.arcadis.com Mr. Thomas Thayer, MSc, CMO, AOMC Chief Administrative Officer Municipality of Bayham 56169 Heritage Line PO Box 160 Straffordville, ON N0J 1Y0 Date: January 5, 2024 Our Ref: 3404 Subject: Milestone Five – Update to the 2018 Municipal Energy Plan and Local Action Plan Municipality of Bayham Dear Mr. Thayer, As requested by the Municipality of Bayham, Arcadis has prepared a draft Change Order (CO) outlining the scope of work, estimated fees, and timing with respect to planning services for the preparation of the “Milestone Five” report and documentation. As noted in the Draft CO, IBI Group (now Arcadis), completed a Municipal Energy Plan and Local Action Plan for the Municipality of Bayham in 2018. As part of Bayham’s commitment to this existing plan and to meet legislative requirements, a progress report or “Milestone Five” report and documentation is required to monitor the results of the 2018 Plan. The intent of Milestone Five is to determine: (1) Whether reduction measures from the 2018 Plan are producing the anticipated results; and (2) Whether the emissions reduction target from the 2018 Plan will be met. If the actions outlined in the 2018 Plan are not producing the anticipated results or the emissions target will not be met, the data collected as part of this project can provide the Municipality with the information needed to evaluate and adjust it’s activities accordingly. The subtasks outlined in the enclosed draft CO are required in order to prepare the Milestone Five report and supporting documentation, and ultimately meet legislative requirements. We trust that you will find the enclosed information sufficient to undertake a review of the proposed scope of work, estimated fees, and timing pertaining to the Milestone Five project. Sincerely, ARCADIS PROFESSIONAL SERVICES (CANADA) INC. Christian Tsimenidis, BES Consulting Planner to the Municipality of Bayham Email: christian.tsimenidis@arcadis.com Direct Line: 519 585-2255 ext. 63256 cc. Victor Labreche, Arcadis Douglas W. Stewart, Arcadis William Pol, Arcadis https://arcadiso365.sharepoint.com/sites/Projects2/3404/Shared Documents/1.0 Contracts & Proposals/2_2024-Milestone-Five_CO/PTL_Thayer_MilestoneFive_2024-01-05.docx\2024-01- 05\CT 1 Arcadis Professional Services (Canada) Inc. 101-410 Albert Street Waterloo, Ontario N2L 3V3 Phone: 519 585 2255 www.arcadis.com Form of Change Order Client Name & Address: Municipality of Bayham 56169 Heritage Line PO Box 160 Straffordville, ON N0J 1Y0 Effective Date of Change Order: January 5, 2024 Arcadis Project Manager: Christian Tsimenidis Project No.: 3404 Change Order No.: 1 Project Name: Municipality of Bayham Arcadis Professional Services (Canada) Inc. (Arcadis) and the Municipality of Bayham refer to the Consulting Services Agreement dated October 31, 2023, between Arcadis and the Municipality of Bayham (the “Agreement”). Change Order to Agreement: Arcadis and the Client agree to amend the Agreement through this Change Order, as follows: Section 1 – Scope of Amendment: Arcadis and the Client agree to the following changes to the Client Services pursuant to this Change Order: In support of your project, Arcadis will provide you with the following services and deliverables (collectively, the “Services”). ACTIVITY A4.1 MILESTONE FIVE In 2018, IBI Group (now Arcadis), completed a Municipal Energy Plan and Local Action Plan for the Municipality of Bayham. As part of Bayham’s commitment to this existing plan and to meet legislative requirements, a progress report or “Milestone Five Report” is required to monitor the results of the 2018 Municipal Energy Plan and Local Action Plan. The intent of the Milestone Five Report is to determine: (1) whether reduction measures are producing the anticipated results; and (2) whether the emissions reduction target will be met. If the actions outlined in the 2018 Plan are not producing the anticipated results or the emissions target will not be met, the data collected as part of this project can provide the Municipality with the information needed to evaluate and adjust it’s activities accordingly. The following four (4) subtasks are required to prepare the Milestone Five Report and supporting documentation. Task A4.1.1 Update Green House Gas (GHG) Emissions Inventory Update to the inventory/data used in the 2018 Municipal Energy Plan and Local Action Plan. Compare and asses the updated inventory/data to the 2018 Plan. Task A4.1.2 Document Results Achieved by Projects and Initiatives Provide and document the results achieved from projects and initiatives noted in Section 6 (“Local Action Plan to Reduce GHG Emissions”) and Section 7 (“Implementation Strategy”) of the 2018 Plan. This will determine whether reduction measures are producing the anticipated results. ARCADIS PROFESSIONAL SERVICES (CANADA) INC. Municipality of Bayham Change Order 1 – January 5, 2024 FormofChangeOrder-Version2 2 Task A4.1.3 Report Stakeholder Engagement and Public Participation Engage stakeholders and decision-makers and host one (1) in-person public meeting with the public/stakeholders. Prepare a section (or Appendix) in the final “Milestone Five Report” documenting stakeholder engagement and public participation. Task A4.1.4 Milestone Five Report and Documentation Submission Prepare and finalize the “Milestone Five Report” and supplementary material based on the information obtained from tasks noted above. This will be in the form of an independent report. Submit the Report to stakeholders and to the Federation of Canadian Municipalities (FCM). Section 2 – Payment and Reimbursement Amendment: The change in the payment amount(s), or reimbursable amounts, as originally set out in the Agreement, is as follows: ACTIVITY/TASK ESTIMATED FEE (Time and Materials)* ACTIVITY A4.1 MILESTONE FIVE Task A4.1.1 Update GHG Emissions Inventory $3,000.00 Task A4.1.2 Document Results Achieved by Projects and Initiatives $3,000.00 Task A4.1.3 Report Stakeholder Engagement and Public Participation $5,000.00 Task A4.1.4 Milestone Five Report and Documentation Submission $3,000.00 Totals (Excluding Expenses and HST) $14,000.00 *As noted in the Table above all Labour is to be undertaken on a Time and Materials basis given the uncertainty for the time and effort needed to complete the tasks. As a guide a placeholder of the value has been included which may or may not represent the values of Labour necessary. Time and Materials: you agree to pay Arcadis for the hours worked and expenses incurred at the rates and terms set out below: Labour Categories & Hourly Labour Rates: Arcadis’ Rate Schedule (per original contract) Expenses: Reimbursed at Cost Total Estimated Time and Materials Cost: $14,000.00 plus expenses and applicable taxes. The other terms relating to this project are set out in our Standard Terms & Conditions, as outlined in our original contract. ARCADIS PROFESSIONAL SERVICES (CANADA) INC. Municipality of Bayham Change Order 1 – January 5, 2024 FormofChangeOrder-Version2 3 Section 3 – Schedule Amendment: The change in the scope of the Client Services described above includes the corresponding change in the schedule for the provision and delivery of the Client Services, as set out below: We will initiate the work immediately upon receipt of this Change Order executed by the Client. The following schedule has also been prepared to provide an approximate timeline for the completion of each task noted in Section 1 of this document: ACTIVITY/TASK ESTIMATED COMPLETION* MILESTONE FIVE Update GHG Emissions Inventory February – April 2024 Document Results Achieved by Projects and Initiatives February – April 2024 Report Stakeholder Engagement and Public Participation June – July 2024 Milestone Five Report and Documentation Submission August – October 2024 *As noted in the Table above, the estimated completion dates for each task are represented by three-month periods given the degree of uncertainty to complete the tasks based on scheduling and timing of others (notably public participation scheduling and response times from agencies when collecting updated data). Change Order: The defined terms used in this Change Order, have the meaning ascribed to them in the Agreement. The Client Services, fees and expenses and corresponding schedule are revised as stated above. Except as specifically modified in this Change Order, the Client’s provision of the Services under the Agreement shall be carried out and executed in accordance with, and subject to, the terms and conditions of the Agreement. ARCADIS PROFESSIONAL SERVICES (CANADA) INC. Name: Douglas W. Stewart, MCIP, RPP Name: Victor Labreche, MCIP, RPP Title: Associate Manager – Urban and Regional Planning Title: Associate Principal Practice Lead, Planning Name: Name: Title: Title: https://arcadiso365.sharepoint.com/sites/Projects2/3404/Shared Documents/1.0 Contracts & Proposals/2_2024-Milestone-Five_CO/PTK_CO1-MilestoneFive_2024-01-05.docx\2024-01-05\BW THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-002 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND THE GRAND RIVER CONSERVATION AUTHORITY FOR RICHMOND COMMUNITY DRINKING WATER SYSTEM WORKS WHEREAS section 8(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, grants a broad scope of powers to municipalities to govern their affairs as they consider appropriate; AND WHEREAS source water protection funding has been made available through the Ministry of the Environment, Conservation and Parks (MECP); AND WHEREAS the Richmond Community Water Supply System was successful in receiving $75,000 of said funding for monitoring and analysis of nitrates; AND WHEREAS Council is desirous of entering into an agreement with the Grand River Conservation Authority for the completion of these works; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule “A” and forming part of this by-law between The Corporation of the Municipality of Bayham and the Grand River Conservation Authority for Richmond Community Drinking Water System Works; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF JANUARY, 2024. ___________________________ _____________________________ MAYOR CLERK 1 MEMORANDUM OF AGREEMENT prepared in December, 2023. BETWEEN The Grand River Conservation Authority Hereinafter called the “Conservation Authority” THE PARTY OF THE FIRST PART AND The Corporation of the Municipality of Bayham Hereinafter called the “Municipality” THE PARTY OF THE SECOND PART WHEREAS The Lake Erie Region Source Protection Committee is required to develop, and, from time to time, update a Source Protection Plan under the Clean Water Act, 2006, and The Ontario Ministry of the Environment, Conservation and Parks, hereinafter referred to as “MECP”, has provided funding for activities associated with completing watershed science for the purposes of updating the Long Point Region Source Protection Area Assessment Report and consequently the Long Point Region Source Protection Area Source Protection Plan, and The Municipality wishes to undertake monitoring and analysis of nitrate pertaining to the Issue Contributing Area of the Richmond Community Drinking Water System, and hereinafter referred to as the “Project”, and The scope of work, deliverables and expenditures respecting the Project, outlined in Schedule A as attached meets the eligibility criteria as executed in the Ontario Transfer Payment Amending Agreement for Drinking Water Source Protection effective November 1, 2023, hereinafter referred to as the “Grant Funding Agreement”, and The Conservation Authority has authorized the release of funds to the Municipality corresponding to the planned expenditures described in Schedule A, NOW THEREFOR WITNESSETH that in consideration of the covenants contained herein, the Conservation Authority and the Municipality mutually agree as follows: 2 1.0 ROLES AND RESPONSIBILITIES OF THE PARTIES 1.1 Responsibilities of the Conservation Authority The Conservation Authority shall: 1. provide funding to the Municipality in accordance with the terms of this Agreement; and 2. provide financial and progress reports to MECP as set out in the Grant Funding Agreement, or as otherwise established by MECP; 1.2 Responsibilities of the Municipality The Municipality shall: 1. provide project management for the tasks identified in Schedule A for the Municipality and the consultant(s) retained by the Municipality (the “Consultant(s)”); 2. provide financial and progress reports to the Conservation Authority in support of the overall financial and progress reporting that the Conservation Authority is required to provide to MECP under the Grant Funding Agreement, and outlined in Schedule A, or as otherwise established by the MECP in direction to the Conservation Authority; 3. undertake and complete the tasks as set out in Schedule A, in good workmanlike order; 4. contract for consulting services; and 5. provide copies of deliverables, and any subsequent updates made during the term of this Agreement, to the Conservation Authority in accordance with the format and timelines specified in Schedule A. 2.0 TERMS 2.1 Effective Date This Agreement will come into effect upon signing by both parties (“Effective Date”). 2.2 Entire Agreement All attached schedules constitute part of this Agreement. The Schedules include: Schedule A: Project Scope of Work, Deliverables and Expenditures 2.3 Modification This Agreement may be amended only by a written notice duly executed by both parties. No modification, change, or amendment of this Agreement shall be valid or deemed to be valid unless in writing and signed by both parties. 3 2.4 Disputes All disputes respecting the subject-matter of this Agreement or its interpretation shall be resolved in accordance with the following: The parties shall attempt to resolve any dispute by dealing with each other directly. In the event that the parties cannot resolve the dispute in this manner within thirty (30) days after the dispute is raised, then either party may take the dispute to the appropriate court in the municipality where they are located. 3.0 FINANCIAL AND REPORTING 3.1 Budgets The parties agree that the Project budget shall be as set out in Schedule A. Any changes to the scope of work, deliverables and planned expenditures as set out in Schedule A must be mutually agreed to in writing by the parties as per Section 2.3 of this Agreement and be eligible under the criteria established in the Grant Funding Agreement. 3.2 Payment Funding for the Project is being supplied by the MECP through the Conservation Authority. Upon completion of the Project, but no later than the deadline stipulated in Section A.2 of Schedule A, the Municipality is obligated to furnish the Conservation Authority with the specified deliverables outlined in Section A.2. Subsequently, within five (5) business days following the provision of said deliverables, the Municipality is required to submit an invoice detailing all expenses related to the Project incurred up to the date of deliverable submission. Upon the Conservation Authority's receipt of both the deliverables and corresponding invoice, it commits to promptly furnish the requisite documentation to the MECP for the final audit, which the Municipality acknowledges is requisite for the final approval of funding. Following the approval of funding, the Conservation Authority pledges to remit the designated amounts, as specified in Section A.1 of Schedule A, to the Municipality. 3.3 Repayment of Funds If the Municipality commits an Event of Default, as set out in section 9, the Conservation Authority may, in its sole discretion: (1) demand the repayment of any funds advanced under this Agreement and any interest earned on such funds. If the Conservation Authority demands the payment by the Municipality of any funds or interest on the funds pursuant to this Agreement, the amount demanded that is in possession and not duly committed or payable to third parties in accordance with this Agreement, shall be deemed to be a debt due and owing to the Conservation Authority by the Municipality, and the Municipality shall pay the amount to the Conservation Authority immediately unless the 4 Conservation Authority directs otherwise. The Conservation Authority may charge the Municipality interest on any amount owing by the Municipality at the then current interest rate charged by the Province of Ontario on accounts receivable. The Municipality shall pay the amount demanded by cheque payable to the Conservation Authority; (2) seek an extension of the deadlines stipulated in this agreement and make good faith efforts to secure funding approval for the Project from the MECP; or (3) terminate the Agreement. Upon an Event of Default, the Conservation Authority retains the right to exercise any combination or multitude of the aforementioned rights. While not in any way limiting the discretion of the Conservation Authority, it is expressly stated that the Conservation Authority's primary inclination will be to pursue an extension of the specified deadlines. 3.4 Schedule and Project Reporting The parties agree that they will each use their reasonable best efforts to perform their obligations according to the work plan outlined in Schedule A, and in accordance with the Clean Water Act, 2006, Ontario Regulation 287/07 (General), and the Technical Rules under the Clean Water Act. Within 10 business days of receiving a written request from the Conservation Authority, the Municipality shall prepare and provide progress reports to the Conservation Authority summarizing the financial status of the Project, broken down by fees and disbursements, an estimate of the percentage of completion of the Project on a task by task basis, and an estimate of the funding needs for the completion of the project. The Municipality acknowledges that the financial and progress reports to the Conservation Authority must be submitted on the dates specified in Schedule A. Failure to provide the reports by the requisite date may result in a loss of funding, subject to the funding approval by the MECP. The Municipality will provide to the Conservation Authority a final project report upon the completion of the Project that includes a detailed financial statement and summary of activities and deliverables. 3.5 Records and Audit The Municipality, when requested by the Conservation Authority, shall provide copies of receipts with respect to any disbursements for which the Municipality claims payment under this Agreement and upon request of the Conservation Authority make available for audit all records respecting the Project. In order to provide data for the calculation of fees on a time basis, the Municipality shall keep a detailed record of the eligible hours worked by, and the salaries paid to, the Municipality’s staff employed on the Project. Within 2 business days of receipt of written request by the Conservation Authority for the same, the Municipality shall release such records to the Conservation Authority. The Conservation Authority will not request 5 release of the detailed record unless it is required to do so under the provisions of the Grant Funding Agreement. 4.0 INTELLECTUAL PROPERTY RIGHTS 4.1 Municipal Output In this Agreement, “Municipal Output” includes but is not limited to any reports, templates, studies, compilations and collections of data, software, source code and related documentation, and other materials or documentation written, designed or produced by or for the Municipality pursuant to or in connection with this Agreement in any medium or format. The Municipality and/or contributing third party shall retain right, title and interest in the Municipal Output. 4.2 Grant of License The Municipality hereby grants to the Conservation Authority a non-terminable, perpetual, royalty-free, non-exclusive, worldwide license to use, distribute, sublicense, reproduce, manufacture, copy, create derivative products and otherwise deal with the Municipal Output. This license shall survive any termination or expiry of this Agreement. Where the Municipality is unable to grant to the Conservation Authority a license with these terms, the Municipality must advise the Conservation Authority prior to commencing work on the Project. 4.3 Representation and Warranty The Municipality represents and warrants that it shall at all material times have the right, title, and interest in and to, or has secured the necessary licensed rights to, the Municipal Output that it needs to make this grant of license to the Conservation Authority. This representation and warranty shall survive any termination or expiry of this Agreement. 5.0 GENERAL PROVISIONS 5.1 Confidentiality The parties acknowledge and agree that they are bound by the provisions of the Municipal Freedom of Information and Protection of Privacy Act (“MFIPPA”) in the performance of the Agreement and that, except as required by MFIPPA or any other legal authority, the parties will not divulge any confidential information acquired in the course of carrying out the services provided herein. This requirement shall not prohibit the Municipality from acting to correct or report a situation which the Municipality may reasonably believe to endanger the safety or welfare of the public, provided that the Municipality notifies the Conservation Authority of what is intended. 6 5.2 News Release Without the prior written consent of the Conservation Authority, the Municipality agrees not to disclose, release, or publish any information pertaining to funding received under this Agreement through news releases, social media posts, or any other public communication. The Municipality may request written permission from the Conservation Authority for such disclosures, and the Conservation Authority reserves the right to grant or deny permission at its sole discretion. This confidentiality obligation shall survive the termination or expiration of this Agreement. Notwithstanding the above, Municipality may disclose Funding Information if required by applicable law, provided that the Municipality notifies the Conservation Authority of what is intended. This requirement shall not prohibit the Municipality from acting to correct or report a situation which the Municipality may reasonably believe to endanger the safety or welfare of the public, provided that the Municipality notifies the Conservation Authority of what is intended. 5.3 Insurance The Municipality represents and warrants that it shall take out and keep in force until this Agreement is no longer in effect, such policies of insurance as are reasonably prudent in the performance of its obligations herein contained. 5.4 Successors and Assignment This Agreement shall ensure to the benefit of and be binding upon the parties hereto and, except as otherwise provided herein, upon their respective executors, administrators, successors and assigns. 5.5 Relationship of the Parties The parties hereto acknowledge, understand and agree that they are neither partners nor joint venturers but are independent contractors. Neither party is the agent for the other party. 5.6 Qualified Persons The Municipality represents and warrants that all work performed as part of this Agreement will be undertaken and completed by qualified persons and in good workmanlike order. The Municipality represents and warrants, and must provide written confirmation prior to commencing work on the project, where applicable, that all persons entering private property for the purpose of collecting information under this Agreement have completed the Training required under Section 88 (4) of the Clean Water Act, 2006 and Section 57 of Ontario Regulation 287/07 (General), or be accompanied by someone who has completed this Training. 7 6.0 WORK CARRIED OUT BY A THIRD PARTY In the event that the Municipality enters into an agreement with a Consultant to carry out work required to meet its obligations under the terms of this Agreement, the Municipality (the “Client”) shall include the following terms in any such agreement, herein referred to as the “Consultant Agreement”. The Municipality may, at its discretion, substitute its preferred wording for the clauses, provided that the intent of the clauses is preserved. (1) Intellectual Property Rights Consultant Output For the purpose of the Consultant Agreement, “Consultant Output” includes, but is not limited to reports, studies, templates, compilations and collections of data, software, source code and related documentation, and other materials or documentation written, designed or produced by or for the Consultant pursuant to or in connection with the Consultant Agreement in any medium or format. The Consultant shall assign all rights, title and interest in the Consultant Output to the Client. The Consultant must advise the Client prior to commencing any work on the project if full rights, title and interest cannot be assigned. Assignment of Intellectual Property Rights If the assignment of full rights, title and interest is not possible, the Consultant shall grant to the Client an exclusive, worldwide, perpetual, royalty free, fully paid-up license to use, distribute, sublicense, reproduce, modify, manufacture, copy, create derivative products, and otherwise deal with the Consultant Output. The Consultant must advise the Client prior to commencing any work on the project if it will be unable to grant this license. The Consultant shall not incorporate into any deliverables anything that would restrict the right of the Client to modify, further develop or otherwise use the Consultant Output. Moral Rights At the request of the Client, at any time or from time to time, the Consultant shall execute and shall cause its directors, officers, employees, agents, partners, affiliates, volunteers or subcontractors to execute an irrevocable written waiver of any moral rights or other rights of integrity in the Consultant Output in favour of the Client, and which waiver may be invoked without restriction by any person authorized by the Client to use the Consultant Output. The Consultant shall deliver such written waiver(s) to the Client within 10 business days of the receipt of the request from the Client. Representation and Warranty The Consultant represents and warrants that it shall at all material times have the right, title, and/or interest in and to the Consultant Output that it needs to legally and validly assign all right, title and interest in the Consultant Output, or, where not possible, to make a grant of license of the Consultant Output to the Client. 8 Any assignment of rights outlined in Section 6.0 and the above representation and warranty shall survive any termination or expiry of this Agreement or the Consultant Agreement. (2) Consultant Deliverables The Consultant shall provide copies of deliverables to the Client in accordance with the format and timelines specified in Schedule A of the Consultant Agreement. (3) Confidentiality The Consultant shall not divulge any confidential information acquired in the course of carrying out the services provided herein. No such information shall be used by the Consultant on any other project without approval in writing by the Client. This requirement shall not prohibit the Consultant from acting to correct or report a situation which the Consultant may reasonably believe to endanger the safety or welfare of the public, provided that the Consultant notifies the Client of what is intended. (4) Termination The Client may at any time, by notice in writing to the Consultant, suspend or terminate the services or any portion thereof at any stage of the undertaking. Upon receipt of such written notice, the Consultant shall perform no further services other than those reasonably necessary to close out the Consultant's services. In such event, the Consultant shall be paid by the Client for all services performed and for all disbursements incurred pursuant to this agreement and remaining unpaid as of the effective date of such termination. No payment shall be awarded to the Consultant upon the termination of this agreement by the Client beyond the services performed and for all disbursements incurred pursuant to this agreement and remaining unpaid as of the effective date of such termination. If the Consultant is practicing as an individual and dies before services have been completed, this agreement shall terminate as of the date of death and the Client shall pay for the services rendered and disbursements, incurred by the Consultant to the date of such termination. (5) Qualified Persons The Consultant represents and warrants that all work performed as part of the Consultant Agreement will be undertaken and completed by qualified persons, where applicable, meaning all persons entering private property for the purpose of collecting information under this Agreement have completed the Training required under Section 88 (4) of the Clean Water Act, 2006 and Section 57 of Ontario Regulation 287/07 (General), or be accompanied by someone who has completed this Training. 9 7.0 INDEMNITIY The Municipality shall indemnify and save harmless the Conservation Authority, its directors and officers, its representatives and employees, from and against all claims, actions, losses, costs, liability, expenses, and damages of every nature and kind whatsoever (including judgments, settlements and reasonable legal fees) suffered, incurred or imposed by it or them as a result of any negligent act, breach of an agreement, or omission of the Municipality, or the employees, officers, councillors or agents of the Municipality in the performance of its obligations under this Agreement. The Conservation Authority agrees to indemnify and save harmless the Municipality, its employees, officers, and councillors, from and against all claims, actions, losses, costs, liability, expenses and damages of every nature and kind whatsoever (including judgments, settlements and reasonable legal fees) suffered, incurred or imposed by reason of any negligent act or omission of the Conservation Authority or its employees, officers or agents in the performance of its obligations under this Agreement. 8.0 GOVERNING LAW This Agreement shall be governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein. 9.0 EVENT OF DEFAULT Each of the following events will constitute an Event of Default: (a) in the opinion of the Conservation Authority, the Municipality breaches a representation, warranty, covenant, or other material term of this Agreement, including failing to do any of the following in accordance with the terms and conditions of this Agreement: a. carry out the Project; b. use or spend Funds; or c. provide, in accordance with sections 3.4 & 3.5, reports as may have been requested or required. 10.0 NOTICE All notices and communications required to be given pursuant to this Agreement by a party shall be in writing to the contacts and in the manner prescribed below. Notice shall be given by: (i) Personal delivery, effective at the time of delivery; (ii) Fax, effective at the time of receipt by the sending party of confirmation of its successful transmission to the receiving party; 10 (iii) Email, effective at the time the email enters the receiving party’s email inbox; or (iv) Registered mail, effective on the fifth day following the deposit of a properly addressed notice in the mail. Notice shall not be given by registered mail in the event of an actual or threatened disruption of postal service. CONSERVATION AUTHORITY: Samantha Lawson, Chief Administrative Officer Grand River Conservation Authority 400 Clyde Road, PO Box 729 Cambridge, ON N1R 5W6 T: (519) 621-2763 ext. 2210 E: slawson@grandriver.ca Thomas Thayer Chief Administrative Officer Municipality of Bayham 56169 Heritage Line, PO Box 160 Strafford, ON N0J 1Y0 T: 519-866-3884 E: tthayer@bayham.on.ca 11.0 SURVIVAL All sections intended to survive shall survive the expiry or termination of this Agreement. 12.0 TERM AND TERMINATION 12.1 Term The term of the Agreement will commence on the Effective Date and will expire 90 days after delivery of the Final Report specified in Schedule A, unless terminated earlier. 12.2 Termination and Suspension Either party may terminate this agreement without cause and for any reason whatsoever on at least 30 days’ notice in writing to the other party. Upon receipt of such written notice from the Conservation Authority, the Municipality shall perform no further services other than those reasonably necessary to complete the services being worked on by the Municipality at that time. Upon termination of this Agreement, the Conservation Authority shall pay the Municipality for all services performed and for all disbursements incurred pursuant to this Agreement and remaining unpaid as of the effective date of such termination; provided, however, that the Conservation Authority may demand the repayment of any Crown funds paid by the Conservation Authority to the Municipality under this Agreement remaining in the possession or under the control of the Municipality and not committed or payable to third parties for expenses incurred in accordance with this Agreement prior to the date of termination; and the Municipality shall promptly comply with such demand. If the Conservation Authority is in default in the performance of any of the Conservation Authority’s obligations set forth in this Agreement, the Municipality may, by written notice to the Conservation Authority, require such default be corrected. If, within 30 days of receipt of such notice, such default shall not have been corrected, the Municipality may immediately terminate this Agreement. In such event, the Municipality shall be paid by 11 the Conservation Authority for all services performed and for all disbursements incurred pursuant to this Agreement and remaining unpaid as of the effective date of such termination. 13.0 ELECTRONIC COUNTERPART This Letter Agreement may be executed in counterparts in writing or by electronic signature and delivered by mail, facsimile or other electronic means, including in Portable Document Format (PDF), no one copy of which need be executed by all of the parties, and all such counterparts together shall constitute one agreement and shall be a valid and binding agreement among the parties hereto as of the date first above written. IN WITNESS THEREOF the parties hereto have caused to be executed those present by their officers properly authorized in that behalf on the day and year first above written. SIGNED, SEALED AND DELIVERED Municipality The signatory shall have the authority to bind the Municipality for purposes of this agreement Date Ed Ketchabaw Mayor, Municipality of Bayham Date Meagan Elliott Clerk, Municipality of Bayham Conservation Authority The signatory shall have the authority to bind the Conservation Authority for purposes of this agreement Date Samantha Lawson CAO, Grand River Conservation Authority Schedule A | Page i Schedule A: Project Scope of Work, Deliverables and Expenditures A.1. Project Work Plan and Budget: Task Name Responsible Agency Description of Work Budget Task 1: Monitoring and analysis of nitrate Municipality of Bayham In accordance with Part V of the Director's Technical Rules pertaining to issue contributing areas: monitor, sample and analyze nitrate data within the existing issue contributing area of the Richmond Community Drinking Water System within the Municipality of Bayham to better understand the source and distribution of nitrate in the confined municipal aquifer. $75,000 A.2. List of Deliverables: Deliverable(s) Completion Date • Final project report and any associated memoranda (PDF format) March 31, 2024 A.3. Project Financial and Progress Reporting: The municipality will provide the following reports to the Grand River Conservation Authority on the dates indicated: Reports Description of Contents Due Date Final Report Detailed financial statement and summary of activities and deliverables. March 31, 2024 A.4. Project Contacts: Organization Name, title Role Contact Information Grand River Conservation Authority Shari Dahmer, Source Protection Program Manager Conservation Authority contact for MOA sdahmer@grandriver.ca Municipality of Bayham Ed Roloson, Manager of Capital Projects and Water Wastewater Municipal contact for MOA ERoloson@bayham.on.ca THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z767-2024 SHAW/SHIPWAY BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A” Map No. 6 by changing the zoning symbol on the subject property from Rural Residential (RR) to a site-specific Rural Residential (RR-48) zone, which lands are outlined in heavy solid lines and marked “RR-48” on Schedule “A” Map No. 6 to this By-law, which schedule is attached to and forms part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 7.13 Exceptions – Rural Residential (RR) Zone by adding the following clauses: 7.13.48.1 Defined Area RR-48 as shown on Schedule “A” Map No. 6 to this By-law. 7.13.48.2 Additional Permitted Uses The keeping of livestock shall be permitted for a maximum equivalent of 1.9 Nutrient Units, in addition to all other uses permitted in the Rural Residential (RR) Zone. 7.13.48.3 Minimum Front Yard Depth 49.0 m for new livestock-related accessory buildings and structures. 7.13.48.4 Minimum Side Yard Depth 90.0 m from the northern interior side lot line for new livestock-related accessory buildings and structures. 7.13.48.5 Regulations for Accessory Buildings Notwithstanding the regulations of subsection 7.11 of this By-law, the establishment of new livestock uses, livestock-related buildings and structures shall be permitted for a Maximum Building Floor Area equivalent to or less than 10 m2 per structure. 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal. READ A FIRST TIME AND SECOND TIME THIS 18TH DAY OF JANUARY 2024. READ A THIRD TIME AND FINALLY PASSED THIS 18TH DAY OF JANUARY 2024. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-003 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD JANUARY 18, 2024 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held January 18, 2024 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF JANUARY, 2024. ____________________________ _____________________________ MAYOR CLERK