HomeMy WebLinkAboutBy-law No. 2023-096THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2023-096
A BY-LAW TO ADOPT A FACILITY RENTAL POLICY
WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, provides a
Municipality with the capacity, rights, powers and privileges of a natural person for
the purpose of exercising its authority under this or any other Act;
AND WHEREAS the Straffordville Hall Foundation provides services to manage the
bookings of rentals for certain Municipal Facilities;
AND WHEREAS it is necessary to have a policy to outline the provisions associated
with renting these municipal facilities;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Facility Rental Policy attached hereto as Schedule "A" and forming
part of this by-law is hereby adopted;
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 21St
DAY OF DECEMBER 2023.
MAYOR` CLERK
i
Facility Rental Policy
Section 1 — Puroose
The purpose of this Policy is to outline the process and requirements to rent municipal facilities
managed by the Straffordville Hall Foundation (SHF).
Section 2 — Scope
This Policy applies to the municipal facilities managed by the SHF. This includes:
o Straffordville Community Centre Main Hall
C Straffordville Community Centre Trackless Lounge
o Straffordville Community Park Pavilion
o Straffordville Community Centre Parking Lot
0 Straffordville Ball Diamond
• Port Burwell Ball Diamond
Section 3 — General Provisions
a) Rental inquiries are to be submitted to the prescribed representative of the SHF by phone
or email.
b) Renters will complete an application form as deemed appropriate by the Municipality, and
will enter into an agreement for use of municipal property.
c) Rental charges will be issued in accordance with the Municipal Rates and Fees By-law.
d) All persons using a municipal facility must provide two (2) weeks prior to event a certificate
of insurance in the minimum amount of $2,000,000.00 naming the Municipality of Bayham
as additional insured.
e) Deposit for hall rental is due at time of booking/signing. Balance of rental fee is due a
minimum of two (2) weeks prior to date of function.
f) Failure to cancel in writing two (2) weeks prior to the booking will result in full charges being
applied.
g) A Damage Deposit is charged for Main Hall or all day use Friday and Saturday which is
refundable less applicable damages, if any.
h) Damage Deposit based on 50% of rental fee is charged for partial hall use on any day of
the week which is refundable less applicable damages, if any.
i) Main Hall or Trackless renters are responsible for all fire and/or security alarm and
response costs.
j) Facility use may be revoked as a result of damage or improperly disposed of refuse.
Cleaning fees shall be the responsibility of the renter.
Section 4 — Community Partners
Community Partners shall mean not -for -profit community organizations or community organizations
with a formal structure and mandate that provide funds or services on a volunteer basis for the
good of the community.
Qualification as a Community Partner shall be at the discretion of the Municipality.
Community Partners may receive a $50 reduction on a Main Hall or Trackless rental as deemed
applicable.
Section 5 — Administration
This Policy shall be administrated by the prescribed representative of the SHF and the
Clerk or designate.