HomeMy WebLinkAboutMay 25, 2023 - Joint Cemetery BoardTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
JOINT CEMETERY BOARD MINUTES
TRACKLESS LOUNGE
56169 Heritage Line, Straffordville, ON
Thursday, May 25, 2023
6:30 p.m.
PRESENT:
CHAIR
COMMITTEE MEMBERS:
STAFF ATTENDANCE_:
TREASURER
DEPUTY CLERK
1. CALL TO ORDER
DANFROESE
PERRY GRANT
ROGER JAMES
BONNIE BALL COELHO
RALPH CARTER
LORNE JAMES
MEAGAN ELLIOTT
Committee Chair Froese called the meeting to order at 6:33 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. DELEGATIONS
4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S)
A. Joint Cemetery Board Meeting held September 23, 2021
Moved by: Committee Member Grant
Seconded by: Committee Member Carter
THAT the minutes of the Joint Cemetery Board Meeting held September 23, 2021 be approved
as presented.
CARRIED
5. MATTERS OF BUSINESS
A. Memo JCB-01/23 re Joint Cemetery Board Documents
Moved by: Committee Member James
Seconded by: Committee Member Grant
THAT Memo JCB-01/23 re Committee Documents be received for information;
AND THAT the Municipality of Bayham's Procedural By-law No. 2023-021 be adopted as the
Procedural By-law for the Joint Cemetery Board for the 2022-2026 term.
CARRIED
B. Memo JCB-02/23 re 2023 Board Procedures & Meeting Schedule
Moved by' Committee Member Ball Coelho
Seconded by: Committee Member James
THAT Memo JCB-02/23 re Joint Cemetery Board Meeting Schedule be received for information;
AND THAT the following meeting dates be the Regular Meetings for the Joint Cemetery Board
for 2023:
* Tuesday, November 7, 2023 at 7 pm (Trackless)
AND THAT the first meeting of 2024 be scheduled at the November 7, 2023 Meeting.
CARRIED
C. Memo JCB-03/23 re 2023 Maintenance Needs
Moved by: Committee Member Carter
Seconded by: Committee Member James
THAT Memo JCB-03/23 re 2023 Maintenance Needs be received for information.
CARRIED
D. Memo JCB-04/23 re Treasurer Report
Moved by: Committee Member Ball Coelho
Seconded by: Committee Member James
THAT Memo JCB-04/23 re Treasurer Report be received for information;
AND THAT the Joint Cemetery Board recommends to Council to sell the Care and Maintenance
funds held in trust at One investment through LAS;
AND THAT the Joint Cemetery Board recommends to Council that the funds be reinvested in a
high -yield GIC for a one (1) year term;
AND THAT the 2022 Care and Maintenance interest cheques be returned to individual
cemetery boards.
CARRIED
6. ADJOURNMENT
Moved by: Committee Member Carter
Seconded by: Committee Member Ball Coelho
THAT the Joint Cemetery Board Meeting be adjourned at 7:09 p.m.
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FORF.Hwe
DEPUTY CLERK
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