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HomeMy WebLinkAboutNovember 02, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, November 2, 2023 7:00 p.m. 7:30 p.m. Planning Public Meeting — ZBA-12/23 The November 2, 2023 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT_: MAYOR DEPUTY MAYOR COUNCILLORS ABSENT: COUNCILLOR STAFF _PRESENT: CAO CLERK PLANNING COORDINATOR / DEPUTY CLERK MANAGER OF PUBLIC WORKS / DRAINAGE SUPERINTENDENT TREASURER CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER TIMOTHY EMERSON SUSAN CHILCOTT DANFROESE THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL STEVE ADAMS LORNE JAMES 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 11.2 A Report FR-05/23 by Harry Baranik, Fire Chief/CEMC re Grant Received from Enbridge Gas — 2023 Safe Community Assist Project — Education and Training — REMOVAL 4. ANNOUNCEMENTS Meagan Elliott, Clerk announced that the regular location to access agendas on the Bayham website is not currently working so they have been posted on the home page blog for those looking for the agenda. Thomas Thayer, CAO reminded residents that the Municipal Office will be closed on Friday, November 10, 2023 in observation of Remembrance Day Council Minutes November 2, 2023 Mayor Ed Ketchabaw announced that there are two (2) Remembrance Day Services this Sunday, November 5, 2023. Vienna Cenotaph at 11 am and a Parade in Port Burwell beginning at 12:30 pm with a service at the Port Burwell Cenotaph at 1:00 pm. Mayor Ed Ketchabaw congratulated Steve Adams, Manager of Public Works for the recent completion of a Public Works Leadership Course. 5. PRESENTATIONS A. Carolyn Krahn, County of Elgin Manager of Economic Development, Tourism & Strategic Initiatives and Don Shropshire County of Elgin CAO/Clerk re Planning for Growth (not until after 7:30 pm) Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the presentation from Carolyn Krahn, County of Elgin Manager of Economic Development, Tourism & Strategic Initiatives and Don Shropshire County of Elgin CAO/Clerk re Planning for Growth be received for information. CARRIED 6. DELEGATIONS A. Valerie Donnell and Debbie Hayward re Lighthouse Donations Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the delegation from Valerie Donnell and Debbie Hayward re Lighthouse Donations be received for information. CARRIED 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held October 19, 2023 Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the minutes of the Regular Council Meeting of Council held October 19, 2023 be approved as presented. WATCH-WR 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT Council Minutes November 2, 2023 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report FR-05/23 by Harry Baranik, Fire Chief/CEMC re Grant Received from Enbridge Gas — 2023 Safe Community Assist Project — Education and Training Not Considered — pulled from agenda B. Report PS 16/23 by Steve Adams, Manager of Public Works/Drainage Superintendent re 2023-2024 Winter Operations Plan — Level of Service Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report PS-16/23 re Winter Operations Plan - Level of Service be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham approve the Municipality of Bayham Winter Operations Plan — Level of Service Policy and associated mapping, as attached hereto. CARRIED 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Adoption of Official Plan Amendment No. 35 — Algar Farms Ltd. B. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-12/23 — Bonnefield Farmland Ontario IV Inc. Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT items 12.1.1 A & B be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council Council Minutes November 2, 2023 A. Report DR-09/23 by Steve Adams, Manager of Public Works/Drainage Superintendent re Benner Drain Branches 'C' and 'D' Abandonment Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report DR-09/23 re Benner Drain Branches `C' and 'D' Abandonment be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham directs notice be sent to all landowners assessed within the watershed of the Benner Drain Branches 'C' and 'D' regarding the proposed abandonment; AND THAT a by-law to authorize the abandonment of the Benner Drain Branches 'C' and `D' be presented to Council for consideration if no submissions are sent to the Clerk within ten (10) days of notice of the proposed abandonment being sent to all assessed landowners within the watershed of the Benner Drain Branches 'C' and 'D' CARRIED B. Report DR-10/23 by Steve Adams, Manager of Public Works/Drainage Superintendent re Petition for Drainage — 11:28 Properties Inc. Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report DR-10/23 regarding the petition for drainage for the 11:28 Properties Inc. be received; AND THAT the Council of The Corporation of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from Greg Mitchell; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates Ltd., Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. 9 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Town of Greater Napanee re Provincial Legislation for Third Party Short Term Rental Companies B. Township of the Archipelago re Cigarette Producer Responsibility C. Township of Terrace Bay re Aurora Council Opposition to Strong Mayor Powers in Aurora D. Town of Plympton-Wyoming re Call for an Amendment to the Legislation Act, 2006 Council Minutes November 2, 2023 E. Municipality of West Grey re Childcare Availability in Ontario F. Township of Clearview re Establishing a Guaranteed Livable Income G. Township of Clearview re Municipal Codes of Conduct H. Township of West Lincoln re Intimate Partner Violence as an Epidemic I. Municipality of North Perth re Catch and Release Justice in Ontario J. Municipality of North Perth re Social and Economic Prosperity Review K. Municipality of North Perth re Till Death Do Us Part Act L. Town of Rainy River re Water Treatment Training M. Elgin County re October 24, 2023 County Council Highlights N. SCOR EDC re Fall Newsletter O. Enbridge Gas re Notice of a Rate Hearing Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A — O be received for information. AND THAT the Municipality of Bayham supports items A, B, I, and K. CARRIED The Council Meeting recessed to hold a Public Planning Meeting at 7:32 pm. The Council Meeting Resumed at 7:35 pm and at that time considered item 5. A. The Council Meeting recessed for a break at 8:24 pm and returned at 8:38 pm. 13.1.2 Requiring Action A. East Elgin Community Assistance Program re Request for Funding Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the correspondence from the East Elgin Community Assistance Program re Request for Funding be received for information; AND THAT further discussion on this item be referred to the 2024 Operating Budget. CARRIED I Council Minutes November 2, 2023 B. Carolyn Krahn, Elgin County Manager of Economic Development re Request for Support Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the correspondence from Carolyn Krahn, Elgin County Manager of Economic Development re Request for Support be received for information; AND THAT Council for the Corporation of the Municipality of Bayham supports Elgin County's grant application to the Federal Economic Development Agency for Southern Ontario. CARRIED 13.2 Reports to Council A. Report TR-16/23 by Lorne James, Treasurer re Consideration of the Establishment of a Lighthouse Reserve Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Staff Report TR-16/23 re Consideration of the Establishment of a Lighthouse Reserve be received for information; AND THAT the Dredging Reserve be repurposed as the Lighthouse Reserve; AND THAT the Lighthouse Reserve be used for the rehabilitation and/or future general maintenance requirements of the Port Burwell Lighthouse. CARRIED B. Report CL-13/23 by Meagan Elliott, Clerk re Tree Canopy and Program Policy Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report CL-13/23 re Tree Canopy and Program Policy be received for information; AND THAT the appropriate by-law be brought forward to adopt the policy as presented. 14. BY-LAWS A. By-law No. 2023-082 Being a by-law to adopt a tree canopy and program policy Moved by: Councillor Emerson Seconded by: Councillor Chilcott Council Minutes November 2, 2023 THAT By-law No. 2023-082 be read a first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Draft Waterfront Advisory Committee Minutes held October 16, 2023 B. Draft Museum Advisory Committee Minutes held October 18, 2023 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the draft minutes of the Waterfront Advisory Committee Meeting held October 16, 2023 and the draft minutes of the Museum Advisory Committee Meeting held October 18, 2023 be received for information. CARRIED 16.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an "In Camera" Session at 9:04 p.m. to discuss: A. Confidential Report re Sale or disposition of land; a position, plan, procedure, criteria or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or local board (Faye Street) B_ Confidential Report re Personal matters about an identifiable individual (Committee Appointments) CARRIED 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the Council do now rise from the "In Camera" Session at 9:42 p.m. and report on Confidential Report re Sale or disposition of land; a position, plan, procedure, criteria or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or local board (Faye Street) and Confidential Report re Personal matters about an identifiable individual (Committee Appointments). CARRIED Council Minutes November 2, 2023 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confidential Report re Sale or disposition of land; a position, plan, procedure, criteria or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or local board (Faye Street) be received for information; AND THAT staff proceed as directed. CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Confidential Report re Personal matters about an identifiable individual (Committee Appointments) be received for information; AND THAT Valerie Donnell be appointed to the Waterfront Advisory Committee. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-083 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Confirming By-law No. 2023-083 be read a first, second and third time and finally passed. 18. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 9:44 p.m. CARRIED MAYOk CLERK 8.