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HomeMy WebLinkAbout05/11/2016 - Museums Bayham Minutes Museums Bavham Minutes May 11,2016 Municipal Offices, Straffordville, ON. Present: Chair—Bev Hickey, Vice Chair- Chuck Buchanan, Kimberly Legg, Susan Start, Albert White, Ron Bradfield Regrets: Matt Schaffer, Ally Shelly, Ray Maddox 1. Call to Order Chair Bev Hickey called the meeting to order at 7:05 pm 2. Disclosure of Pecuniary Interest None. 3. Review of Items Not on the Agenda Items to be discussed as they arise. 4. Announcements None. S. Delegation(s) None. 6. Approval of Previous Minutes It was moved by Chuck Buchanan and seconded by Albert White that the minutes of the April 13th, 2016 meeting be approved. Motion Carried. 7. Correspondence 7.1 For information only (a) Minutes of the April 19/16 EdisonFest committee meeting Minutes of the April 19th meeting were provided for review. A further meeting was held last night, with another upcoming as needed. (b)Doors Open flyer Doors Open East Elgin will be on September 24th,from 10am—4pm. There is a great photo of our Lighthouse on the flyer. The Board will make a schedule of volunteers during a future meeting. Staff will no longer be working during the Doors Open event, so volunteers will need to be available to answer questions and tidy up for the event. 7.2 Action required (a) Ontario Medal of Good Citizenship The invitation for nominations for the Ontario Medal of Good Citizenship was reviewed. It was moved by Chuck Buchanan and seconded by Susan Start to nominate Albert White as a candidate for the OntarioMedal for Good Citizenship. Carried. The nomination will be put forth for Municipal support and then Chuck Buchanan and Bev Hickey will take care of putting the nomination forward. 8. Unfinished Business: A. Follow up from Susan Start regarding Talbot maps Archives of Ontario have given permission for copying Colonel Talbot's maps of Bayham Township, but there is a cost for a digitized version of the map. Motion made by Susan Start, seconded by Ron Bradfield, to ask the Municipality to obtain a digital copy of the Colonel Talbot's maps of Bayham township for display at the Marine Museum at the cost of$33.80 with the cost being drawn from the Museums Bayham budget. Motion Carried. The Museums Bayham Board has contact information and ordering details once approved. B. Chairperson Report A follow-up of items from April's meeting were reviewed. 1. The possibility of providing a gratuity to Bayham Family Table had been discussed. It would be a conflict of interest for the owner, Randy Breyer,to accept a gratuity. 2. Information and request for signs for the Edison Museum will be put on the next Council agenda. 3. The 2016 budget has not been passed yet. A copy will be obtained when available. 4. The scientific bouy requires pressure washing and painting. It has been advised that summer students may do the work with the assistance of Museum Board members. Other items will be pressure-washed as well. Chuck Buchanan will look after getting paint from Duplex. 5. Approval has been obtained from Council to increase the entrance fees for lighthouse and museum. Fees will be as follows: Under 12 years free, Adults (13+) $3.00 per person for one site & $5.00 per person for both sites,Family $8.00 per family for one site & $12.00 for both. An annual pass will be available for$15.00. 6. Hiring: Interviews were conducted on Wednesday, April 27th by Margaret Underhill, Brenda Gibbons, Chuck Buchanan and Bev Hickey. Three students were interviewed. Three more students were interviewed on Thursday, May 5th by Margaret Underhill and Brenda Gibbons. Stepahnie VanWynngarden, Amanda Harris and Emily Evanitski are anticipated to start work the week of May 16th. Our Museum Curator is Jennifer Beauchamp, and will begin the week of May 16th as well. C. Resolutions passed by Council It is confirmed that the previous recommendations from former minutes have been followed up on and confirmed. D. Memos from Margeret Underhill & Brenda Gibbons re curator& students hired Memos were shared with members to outline the hiring of the above mentioned positions, as well as to note that Jennifer Beauchamp would be at the Municipal office on May 9th for a meet and greet followed by a tour of the Museum facilities. E. Establish a list of desired projects & or duties for Curator& students to complete this summer. It was agreed that a priority is the cleaning up and painting of the scientific buoy and the air intake. In addition,the Curator will take leadership of new exhibits, sign changes and the creation and promotion of a season pass. The new Curator will be invited to a Museums Bayham meeting in June. 9. New Business. A. Suggestions from Susan Start regarding improvements to the Museum The vent covers on the front of the Museum are deteriorating. There is a vent cover broken high on the west wall, south of the door. The second vent cover is also yellowed. It was moved by Susan Start and seconded by Chuck Buchanan that the 2 vent hoods be replaced on the west wall of the museum due to disrepair. Motion Carried. B. Memo from Lynda Millard requesting assistance at Edisonfest Edisonfest will be from 10 - 5 on Saturday, June 4th. Bev Hickey offered to volunteer at the Marine Museum on Saturday, June 4th. Chuck Buchanan will volunteer at the Lighthouse. Students regularly working at these locations will be available to help at the Edisonfest. C. 2017 London Boat Fishing and Outdoor Show The renewal package for 2017 London Boat Fishing and Outdoor show February 24-26, 2017 has been received. Booth#120 has been offered(10 x 10 ft). It was moved by Ron Bradfield and seconded by Chuck Buchanan that we submit the application for 2017 by the July 15th early bird rate deadline. Motion carried. D. Canada Cultural Spaces Fund Information was shared from the Canada Cultural Spaces Fund, offered by the Federal government, asking for application for funding as required. Applications are received on an ongoing basis. The email will be forwarded by the Chairperson to share the links with the Board Members. Information to be reviewed and then discussed at the June meeting. E. For information Trinity Anniversary Trinity Anglican Church 180th Anniversary&Founder's Day will be celebrated with an 11:30 service on May 22, 2016 with a luncheon to follow. Periscope Playhouse June 9th will be the opening of the new Periscope Theatre and Cultural Centre. 10. Finances (Budget): None. 11. Other Business (a) Report from Chuck regarding the EON meeting The Railway Museum student training session will be held June 6th,2016. The Museum and Lighthouse will need to be manned for students to be able to attend. An application has been submitted to host the OMA conference in Woodstock, Ontario. This will also include tours, etc. through Elgin, Oxford and Norfolk counties either next year or the year after. 12. Next Meeting The next meeting will be held on Wednesday, June 15th, 2016 at 7.00 pm at the Municipal office. (Moved one week to recognize the opening of the Periscope Theatre and Cultural Centre). 13. Adjournment It was Moved by Albert White that the meeting be adjourned at 8:35 pm. c LIP _Ai - ry-) ' . Chairperson Secretary Kimberly Legg P.O. Box 35 Port Burwell, Ontario NW 1TO May 23, 2016 Dear Chairperson& Museums Bayham Board members, lam writing to inform you that I must regretfully resign as a member of the Museums Bayham Board, effective May 31st, 2016, I have very much enjoyed the meetings and taking part in the many decisions that shape our community's appreciation of Bayham's very rich and significant history. In addition, I truly appreciate all of the volunteer hours that each Board member has dedicated to the Museum Board and its various projects and committees. Please do feel free to call on me to volunteer for any of the special events that are regularly supported by the Museums Bayham Board. With my sincere thanks for the excellent opportunity, ` Kimberly Legg