HomeMy WebLinkAboutNovember 07, 2023 - Joint Cemetery Board
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
JOINT CEMETERY BOARD MINUTES
TRACKLESS LOUNGE
56169 Heritage Line, Straffordville, ON
Thursday, November 7, 2023
7:00 p.m.
PRESENT:
CHAIR: ED KETCHABAW (Ex-officio)
COMMITTEE MEMBERS: PERRY GRANT
ROGER JAMES
BONNIE BALL COELHO
RALPH CARTER
ABSENT: DAN FROESE
STAFF ATTENDANCE:
TREASURER LORNE JAMES
CLERK MEAGAN ELLIOTT
1. CALL TO ORDER
Chair Ketchabaw called the meeting to order at 7:01 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. DELEGATIONS
4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S)
A. Joint Cemetery Board Meeting held May 25, 2023
Moved by: Committee Member Carter
Seconded by: Committee Member Grant
THAT the minutes of the Joint Cemetery Board Meeting held May 25, 2023 be approved as
presented.
CARRIED
5. MATTERS OF BUSINESS
A. Memo JCB-05/23 re Care and Maintenance 2016 to 2022
Moved by: Committee Member Coelho
Seconded by: Committee Member James
THAT Memo JCB-05/23 re Care and Maintenance Summary – 2016 to 2022 be received for
information;
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AND THAT the Joint Cemetery Board requests Council to consider resuming the interest
guarantee at a rate of 6% of the care and maintenance investments during the 2024 operating
budget deliberations.
CARRIED
B. Memo JCB-06/23 re 2024 Maintenance Needs
Moved by: Committee Member Grant
Seconded by: Committee Member Carter
THAT Memo JCB-06/23 re 2024 Maintenance Needs be received for information.
CARRIED
C. Memo JCB-07/23 re Meeting Schedule
Moved by: Committee Member Coelho
Seconded by: Committee Member James
THAT Memo JCB-07/23 re Joint Cemetery Board Meeting Schedule be received for information;
AND THAT the following meeting dates be the Regular Meetings for the Joint Cemetery Board
for 2024:
Tuesday, April 30, 2024 at 7:00 pm
Tuesday, November 12, 2024 at 7:00 pm
CARRIED
D. Memo JCB-08/23 re Review of Current Cemetery By-Laws and Rates and Fees
Moved by: Committee Member Grant
Seconded by: Committee Member Carter
THAT Memo JCB-08/23 re Review of Current Cemetery By-Laws and Rates and Fees be
received for information;
AND THAT the Joint Cemetery Board recommends to Council that the changes to the fees
identified in Memo JCB-08/23 be adopted;
AND THAT the Joint Cemetery Board recommends to Council to amend the Cemetery By-law
in the following ways:
- define holiday
- to reflect that Best Cemetery and Dobbie Cemetery do not operate with a Board
- update language surrounding vaults to be mandated instead of strongly recommended
and remove the word concrete
CARRIED
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6. ADJOURNMENT
Moved by: Committee Member Coelho
Seconded by: Committee Member Grant
THAT the Joint Cemetery Board Meeting be adjourned at 8:22 p.m.
CARRIED
CHAIR CLERK