HomeMy WebLinkAboutNovember 02, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers – HYBRID
Thursday, November 2, 2023
7:00 p.m.
7:30 p.m. Planning Public Meeting – ZBA-12/23
The November 2, 2023 Council Meeting will allow for a hybrid meeting function.
You may attend in person or virtually through the live-stream
on the Municipality of Bayham’s YouTube Channel
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. PRESENTATIONS
A. Carolyn Krahn, County of Elgin Manager of Economic Development, Tourism & Strategic
Initiatives and Don Shropshire County of Elgin CAO/Clerk re Planning for Growth (not until
after 7:30 pm)
6. DELEGATIONS
A. Valerie Donnell and Debbie Hayward re Lighthouse Donations
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held October 19, 2023
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
Council Agenda November 2, 2023
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11.1.2 Requiring Action
11.2 Reports to Council
A. Report FR-05/23 by Harry Baranik, Fire Chief/CEMC re Grant Received from Enbridge
Gas – 2023 Safe Community Assist Project – Education and Training
B. Report PS 16/23 by Steve Adams, Manager of Public Works/Drainage Superintendent re
2023-2024 Winter Operations Plan – Level of Service
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Adoption of Official Plan Amendment No. 35 – Algar Farms Ltd.
B. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-12/23 –
Bonnefield Farmland Ontario IV Inc.
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DR-09/23 by Steve Adams, Manager of Public Works/Drainage Superintendent
re Benner Drain Branches ‘C’ and ‘D’ Abandonment
B. Report DR-10/23 by Steve Adams, Manager of Public Works/Drainage Superintendent
re Petition for Drainage – 11:28 Properties Inc.
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Town of Greater Napanee re Provincial Legislation for Third Party Short Term Rental
Companies
B. Township of the Archipelago re Cigarette Producer Responsibility
C. Township of Terrace Bay re Aurora Council Opposition to Strong Mayor Powers in
Aurora
D. Town of Plympton-Wyoming re Call for an Amendment to the Legislation Act, 2006
E. Municipality of West Grey re Childcare Availability in Ontario
F. Township of Clearview re Establishing a Guaranteed Livable Income
G. Township of Clearview re Municipal Codes of Conduct
H. Township of West Lincoln re Intimate Partner Violence as an Epidemic
Council Agenda November 2, 2023
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I. Municipality of North Perth re Catch and Release Justice in Ontario
J. Municipality of North Perth re Social and Economic Prosperity Review
K. Municipality of North Perth re Till Death Do Us Part Act
L. Town of Rainy River re Water Treatment Training
M. Elgin County re October 24, 2023 County Council Highlights
N. SCOR EDC re Fall Newsletter
O. Enbridge Gas re Notice of a Rate Hearing
13.1.2 Requiring Action
A. East Elgin Community Assistance Program re Request for Funding
B. Carolyn Krahn, Elgin County Manager of Economic Development re Request for Support
13.2 Reports to Council
A. Report TR-16/23 by Lorne James, Treasurer re Consideration of the Establishment of a
Lighthouse Reserve
B. Report CL-13/23 by Meagan Elliott, Clerk re Tree Canopy and Program Policy
14. BY-LAWS
A. By-law No. 2023-082 Being a by-law to adopt a tree canopy and program policy
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
A. Draft Waterfront Advisory Committee Minutes held October 16, 2023
B. Draft Museum Advisory Committee Minutes held October 18, 2023
16.1 In Camera
A. Confidential Report re Sale or disposition of land; a position, plan, procedure, criteria or
instruction to be applied to any negotiations on or to be carried on by or on behalf of the
Municipality or local board (Faye Street)
B. Confidential Report re Personal matters about an identifiable individual (Committee
Appointments)
16.2 Out of Camera
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17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2023-083 Being a by-law to confirm all actions of Council
18. ADJOURNMENT
PLANNING
FOR GROWTH
NOVEMBER 2, 2023
Carolyn Krahn
Manager of Economic Development, Tourism & Strategic
Initiatives
Don Shropshire
Chief Administrative Officer/Clerk
How should the County set up planning and economic
development to make sure we get the most out of the Amazon
Fulfillment Centre, the PowerCo SE Gigafactory, and other related
investments that are expected to boost our community and
economy?
These developments are generating significant economic activity
and increasing land demand in the area.
We would like to maximize the benefits for our communities
through careful planning.
The goal of today’s presentation is to help you define the growth
that you want in Bayham and Elgin County.
Introduction
THE POWERCO SE
GIGAFACTORY EFFECT
The PowerCo SE Gigafactory is not just a
factory; it's a catalyst for economic change.
It's expected to create 3,000 direct jobs
and thousands more indirect jobs. There
could be as many as 30,000 new jobs.
Increased job competition and population
growth will have a regional impact.
Competition for Investments &
Skilled Labour
Elgin County, St. Thomas, London, and beyond will be competing
for ancillary-type industrial investments.
As businesses flock to our region, skilled labour competition will
intensify.
This influx of jobs will attract a diverse range of people.
Assessing workforce needs and investing in training are crucial.
Existing businesses need support amid all this development.
Factors for Consideration
To support this growth, careful financial and land use planning is
essential to support the demands of housing, business
(industrial and commercial), agriculture and recreation.
Infrastructure upgrades are necessary for accommodating
population and business growth.
Housing affordability and supply, transportation, education,
healthcare, public safety, recreation, and other social services
must be addressed.
COMMUNITY ENGAGEMENT
Aligning developments with community
priorities is vital.
Welcoming newcomers and immigrants
ensures our communities remain safe and
inclusive places, where all residents thrive.
Community engagement plays a pivotal role
in achieving this.
Benefits of Growth
Industrial growth offers tax revenue, job creation, economic
stimulation, and improved infrastructure.
An increase in industrial tax revenue will support the increase in
service levels required by population growth.
It enhances property values and fosters community vibrancy.
Sustainable and well-planned growth is essential for long-term
benefits.
Preparing for Development
Do you want to attract new residents?
Do you want to attract and grow your commercial businesses?
Do you want to attract and grow your industrial tax base?
What kinds of incentives will be needed to attract these
investments? Is the proximity to PowerCo SE sufficient incentive or
are additional incentives needed to compete with neighbouring
municipalities?
We need to understand the type and level of growth desired.
Discussion
What is the appetite in your community to welcome investment?
How aggressively would you like to pursue growth?
In terms of incentives to attract businesses, how aggressive do you
think we should be?
How welcoming will our communities be to newcomers? What steps
can we take to ensure inclusivity and a smooth transition for
newcomers?
Costs
Growth involves costs to different levels of government and across
the public and private sector.
Municipal – water, wastewater, planning, roads, cultural services,
emergency services, parks and recreation, etc.
School Boards – planning for and building new schools,
recruiting staff for new schools
Private – housing development, commercial development,
industrial development
Economic development expenses include business attraction efforts
and workforce development initiatives.
Effective financial planning is crucial for project sustainability.
Funding Sources
Diverse funding sources are essential to support growth.
Funding sources for infrastructure development include property
taxes, grants, debentures, development charges, and user fees.
Partnerships with other municipalities.
Public-private partnerships and regional initiatives can also
provide funds.
What expectations should we have regarding financial support
from the provincial and federal governments?
Discussion
How much are you willing to invest to drive growth forward?
Where do you see opportunities for collaboration between the
Local Municipalities, the County, and the City; and when might we
find ourselves in competition?
When it comes to infrastructure, do you think it's feasible for us to
make shared investments in key areas like water, wastewater,
road networks, rail, public transportation etc.?
Supporting Existing Businesses:
Business Retention & Expansion
Growth presents opportunities and challenges for our existing businesses.
They may have opportunities to supply PowerCo SE with materials, but they
may also be in competition for employees.
Launching in November 2023, our BR+E program will support existing
businesses.
The goal is to understand local business challenges and opportunities through
business visits and confidential interviews.
The program aims to strengthen relationships with existing businesses and
address immediate concerns.
The BR+E program will focus on various sectors, including, industrial,
commercial, and agriculture.
The program will be overseen by a dedicated Leadership Team comprised of
representatives from each Local Municipality.
Creating an Investment
Attraction Roadmap
We are pursuing a FedDev grant to develop and implement an investment attraction
strategy.
The goal is to position Elgin County for industrial growth and to attract new
investments.
The project includes:
clarifying goals with our Local Municipal Partners,
updating vacant land inventory,
completing a master servicing study,
identifying parcels ready for development,
addressing servicing gaps,
updating incentives,
streamlining planning processes,
developing a workforce attraction and retention plan, and
creating a marketing and lead generation strategy.
Next Steps
What are your goals for residential growth, commercial expansion, and industrial
development?
How do you want to engage with your community to assess its appetite for welcoming
growth?
What is your plan to support infrastructure development (e.g. roads, water, etc.) to
accommodate the desired growth?
How will you support the costs of new infrastructure? Property taxes, grants,
debentures, development charges, user fees, partnerships with neighboring
municipalities, public-private partnerships?
How can you champion the BR+E program and provide support to existing businesses?
Would you like to work with us to develop and implement an investment attraction
strategy for the region?
1.
2.
3.
4.
5.
6.
Planning Options
Oxford, Middlesex and Huron County
Paul Hicks, Republic
What structure and investments in planning and economic
development are needed to support the desired growth?
Commitment to review planning options
Middlesex, Oxford and
Huron Counties
Planning staff are employed by the County.
Planning staff are assigned to Local Municipalities based on
volume of work, e.g., a community with high volume planning
might have two or more staff assigned to do their planning work
or two communities that have low volume might share a single
planner.
Common elements
Middlesex, Oxford and
Huron Counties
Planners have offices in the communities to which they are
assigned.
In addition to their primary office in the Local Municipality
planning staff may have office space at the County building
or WFH.
County levy covers the cost of the service.
Staff Assignment
Middlesex rotates planners in the different Municipalities,
whereas Huron and Oxford more often keep the planners serving
the same community.
Rotating the planners builds capacity and new skills that
support professional development.
Maintaining planners offers continuity.
Oxford County
County planning services include
developing one Official Plan for the County (that includes all
LMPs), and
statutory duties, Secondary Plans, zoning and site plan
approvals.
Costs distributed through County Levy, no area rating, allocation
of planning staffing is weighted based on population.
Middlesex County
Development was iterative – voluntary participation.
Pooled planning offers broader and deeper set of skills and
support to LMP and County planning decisions.
Junior Planners are assigned a wide variety of duties and receive
mentoring and support from senior planners.
Financial growth support by $10M investment reserve, that offers
8 year, interest free loans to LMPs.
LMP must invest a minimum 10% stake
Huron County
Succession planning – new grads from Guelph, mentored by
senior rural planners.
Promote hybrid model, planners working from home, LMP (min. 1
day/week) and County (shared space model).
Planners shifted based on fit, same planner does both the LMP
and County planning for a given file (delegated responsibility,
allows for shorter response time).
Economic Development used to report to Director, Planning, now
reports to the CAO.
Planning Services includes a Climate Change Officer and a
Forestry Conservation Officer.
Additional Considerations
Feedback from Paul Hicks, A/Manager Planning, Elgin County
Consider Central Elgin / St. Thomas Planning Services
What do LMP and County Councils want for community
development and growth in the next five to ten years? What are
they prepared to invest to support the desired growth?
What is the capacity of our consolidated current planning staff?
What additional skills and experience are needed?
Other?
Next Steps
Confirm timing and expectations.
Seeking direction from Councils regarding their desired growth
plans.
Seeking direction from Councils regarding the preferred model
for Planning Services .
Considering direction and support required for economic
development.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, October 19, 2023 7:00 p.m. The October 19, 2023 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube.
PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER *via Zoom
COUNCILLORS DAN FROESE SUSAN CHILCOTT TIMOTHY EMERSON
STAFF PRESENT: CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL MANAGER OF PUBLIC WORKS/DRAINAGE
SUPERINTENDENT STEVE ADAMS TREASURER LORNE JAMES 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Froese declared a pecuniary interest on item 12.1 B. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Deputy Mayor Weisler announced that one of Bayham’s long time volunteers, Earl Shea,
passed away. Weisler gave a brief summary of his involvement in the community and noted he will be missed by Council and Staff. 5. PRESENTATIONS
A. Aird Berlis re Integrity Commissioner Report on Code of Conduct Complaint & Municipal
Conflict of Interest Application – Councillor Susan Chilcott Moved by: Councillor Emerson Seconded by: Councillor Froese
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THAT the presentation by Aird Berlis re Integrity Commissioner Report on Code of Conduct
Complaint & Municipal Conflict of Interest Application – Councillor Susan Chilcott be received for information.
CARRIED 6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Special Council Meeting held October 3, 2023 B. Regular Council Meeting held October 5, 2023 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the minutes of the Special Council Meeting held October 3, 2023 and the minutes of
the Regular Council Meeting held October 5, 2023 be approved as presented. CARRIED
8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM One (1) member of the public spoke to item 5. A. 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report BL-07/23 by Stephen Miller, By-Law Enforcement Officer re Third-Party By-law
Enforcement – Tenet Security
Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese
THAT Report BL-07/23 re Third-Party By-law Enforcement – Tenet Security be received;
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AND THAT Council support allowing the six-month extension with Tenet Security Group
to expire, effective December 31, 2023; AND THAT staff be directed to provide a by-law enforcement report to Council twice a
year. CARRIED
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Adoption re Official Plan Amendment No.34 B. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-12/23 Bonnefield Farmland Ontario IV Inc. Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler
THAT items 12.1.1 A & B be received for information.
CARRIED 12.1.2 Requiring Action
12.2 Reports to Council
A. Report DR-06/23 by Steve Adams, Manager of Public Works/Drainage Superintendent
re 3rd Quarter Drainage Report
Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report DR-06/23 re 3rd Quarter Drainage Report be received for information.
CARRIED
B. Report DR-07/23 by Steve Adams, Manager of Public Works/Drainage Superintendent
re Petition for Drainage – Frank Wall 1985763 Ontario Inc.
Moved by: Councillor Emerson
Seconded by: Councillor Froese THAT Report DR-07/23 re Petition for Drainage – Frank Wall 1985763 Ontario Inc. –
8341 Sandytown Road be received; AND THAT the Council of The Corporation of the Municipality of Bayham acknowledges
the filing with the Clerk of the Petition for drainage works from Frank Wall; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates Ltd., Engineers, to prepare a report on the proposed drainage area pursuant
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to Section 5 and Section 8(1) of the Drainage Act, for Council’s consideration.
CARRIED
C. Report DR-08/23 by Steve Adams, Manager of Public Works/Drainage Superintendent
re Hampton Drain Improvements Contract Award
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott THAT Report DR-08/23 re Hampton Drain Improvements Contract Award be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham accepts the tender for the Hampton Drain Improvements, as submitted by P.B.R. Excavating Inc. in the amount of $204,149.00+HST, with work to commence on or before October 30, 2023 and be completed on or before November 30, 2023;
AND THAT a by-law to authorize the execution of contract documents with P.B.R.
Excavating Inc. be presented to Council for enactment. CARRIED
D. Report DS-55/23 by Scott Sutherland, Chief Building Official re 3rd Quarter Report
Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Staff Report DS-55/23 re 3rd Quarter Report be received for information. CARRIED
E. Report DS-59/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official
Plan Amendment No. 35 Algar Farms Ltd. 53921 Nova Scotia Line
Moved by: Councillor Froese Seconded by: Councillor Emerson THAT Staff Report DS-59/23 regarding the Official Plan Amendment Application OPA-
04/23 submitted by Algar Farms Ltd. be received for information;
AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
September 21, 2023 associated with this application, there were no presentations and no
oral or written public submissions and that all considerations were taken into account in
Council’s decision passing this resolution;
AND THAT Council considers the proposed amendment to add a site-specific text
section to the Official Plan to be consistent with the Provincial Policy Statement 2020, and
in conformity to the Elgin County Official Plan, and the Municipality of Bayham Official
Plan;
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AND THAT By-law No. 2023-078 being an adopting By-law for Official Plan Amendment
No. 35, for the purpose of adding a new site-specific sub-section to permit the severance
of an existing dwelling made surplus through farm consolidation that does not conform to
policy Section 2.1.7.1 which requires a dwelling to be owned by the farm operation within
the Bayham municipal boundary in the Official Plan of the Municipality of Bayham, be
presented for enactment;
AND THAT adopted Official Plan Amendment No. 35 be forwarded to the County of Elgin
for approval.
CARRIED 13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Town of Greater Napanee re Guaranteed Livable Income B. Town of Greater Napanee re Chronic Pain Treatments
C. Town of Cobourg re Illegal Land Use Enforcement
D. Town of Cobourg re Catch and Release Justice in Ontario E. Town of Midland re Catch and Release Justice in Ontario
F. County of Brant re Guaranteed Livable Income G. Town of Whitchurch-Stouffville re Illegal Land Use Enforcement
H. Township of West Lincoln re Challenges Faced by Smaller Developers in Ontario Communities
I. Town of Aurora re Opposition to Strong Mayor Powers in Aurora
J. Town of Aurora re Intimate Partner Violence Epidemic
K. Town of Wasaga Beach re Illegal Car Rally – Provincial Task Force
L. Southwestern Public Health re New Covid-19 Vaccine Formulation for High Risk Community Members
M. Long Point Region Conservation Authority re September 6, 2023 Meeting Minutes
N. County of Elgin re October 10, 2023 County Council Highlights
Moved by: Councillor Froese Seconded by: Councillor Chilcott
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THAT items 13.1.1 A – N be received for information.
CARRIED 13.1.2 Requiring Action
A. Laura Edwards re Plank Road, Chute Line and Northern Vienna Bridge Moved by: Councillor Emerson
Seconded by: Councillor Chilcott THAT the correspondence from Laura Edwards re Plank Road, Chute Line and Northern Vienna Bridge be received for information; AND THAT staff be directed to submit this correspondence to Elgin County for comment and consideration; AND THAT staff be directed to submit this correspondence to the Elgin County Police Services Board. CARRIED 13.2 Reports to Council
A. Report TR-15/23 by Lorne James, Treasurer re 2023 Q3 Variance Report
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Staff Report TR-15/23 re 2023 Q3 Variance Report be received for information; AND THAT staff be directed to invest $250,000.00 into a 1-year GIC with RBC. CARRIED B. Report CL-12/23 by Meagan Elliott, Clerk re Municipal Assistance – Port Burwell Legion Remembrance Day Parade Moved by: Councillor Chilcott Seconded by: Councillor Emerson
THAT Report CL-12/23 re Municipal Assistance – Port Burwell Legion Remembrance Day Parade be received for information;
AND THAT the proposed road closures and use of Municipal lands for the Port Burwell
Legion Remembrance Day Parade be approved, subject to provision of liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as an additional insured; AND THAT a staff presence for road closure purposes be approved with the ability to utilize the OPP as a backup and, if utilized, compensate from the Municipal Assistance
budget;
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AND THAT staff be directed to advise external agencies of the approved event and obtain County approval for use of County Roads; AND THAT staff be directed to further coordinate details of the events with the event contacts;
AND THAT the Municipality of Bayham reserves the right to revoke said approvals at any time for any reason.
CARRIED C. Report CAO-53/23 by Thomas Thayer, CAO re Extension of Site Plan Agreement –
John and Jennifer Klassen – 9253 Plank Road SPA-06/21 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-53/23 re Extension of Site Plan Agreement – John and Jennifer
Klassen – 9253 Plank Road, Straffordville (Application No. SPA-06/21) be received for information. CARRIED D. Report CAO-54/23 by Thomas Thayer, CAO re Site Plan Agreement – Latimer – 54296 Heritage Line SPA-02/23
Moved by: Councillor Froese Seconded by: Councillor Emerson THAT Report CAO-54/23 re Site Plan Agreement – Latimer – 54296 Heritage Line, Straffordville (Application No. SPA-02/23) be received for information.
CARRIED
E. Report CAO-55/23 by Thomas Thayer, CAO re Benefits and Costs – Blue Flag Status at
the Port Burwell East Beach Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report CAO-55/23 re Benefits and Costs – Blue Flag Status at the Port Burwell East Beach be received for information; AND THAT staff be directed to submit the 2024 Blue Flag application. CARRIED
F. Report CAO-56/23 by Thomas Thayer, CAO re Roads Maintenance Agreement – Elgin County
Moved by: Councillor Emerson
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Seconded by: Councillor Chilcott
THAT Report CAO-56/23 re Roads Maintenance Agreement – Elgin County be received for information;
AND THAT Council directs the Chief Administrative Officer to execute the Roads Maintenance Agreement between the Municipality of Bayham and Elgin County;
AND THAT the appropriate authorizing by-law be brought forward for Council’s consideration. CARRIED 14. BY-LAWS A. By-law No. 2023-078 Being a by-law to adopt Official Plan Amendment No. 35 B. By-law No. 2023-079 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and P.B.R. Excavating Inc. for Hampton Drain Works
C. By-law No. 2023-080 Being a by-law to authorize the execution of a County Roads maintenance agreement between the Corporation of the Municipality of Bayham and the Corporation of the County of Elgin
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler
THAT By-law Nos. 2023-078, 2023-079 and 2023-080 be read a first, second and third
time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2023-081 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Confirming By-law No. 2023-081 be read a first, second and third time and finally passed. CARRIED
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ADJOURNMENT
Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:49 p.m. CARRIED
MAYOR CLERK
REPORT
FIRE DEPARTMENT
TO: Mayor & Members of Council
FROM: Harry Baranik, Fire Chief/CEMC
DATE: November 2, 2023
REPORT: FR-05/23 SUBJECT: GRANT RECEIVED FROM ENBRIDGE GAS – 2023 SAFE COMMUNITY ASSIST
PROJECT – EDUCATION AND TRAINING
BACKGROUND On July 1, 2022, the Ontario Government passed O. Reg. 334/22 - Firefighter Certification under the Ontario Fire Protection and Prevention Act. This Regulation legislated the requirement for those fire departments in Ontario having full service departments to have all of their firefighters/officers certified in the basic skills for their position by July 2026. Advanced firefighting skills have to be completed by July 2028. In 2022, Enbridge Gas launched a campaign known as the Safe Community Assist Program
that was designed to assist volunteer and composite fire departments in obtaining the training materials in order to be successful. This is a three-year project.
In the beginning of July 2023, the Municipality of Bayham Fire and Emergency Services applied for the grant through the Ontario Fire Marshal’s Public Safety Council. The Municipality of Bayham Fire and Emergency Services was successful with their application and received a
$5,000 grant for training materials. DISCUSSION In choosing the materials, the application focused on tools available to help each firefighter/officer prepare themselves for success in various applicable courses. In early October 2023, Fire Services began to receive the materials it had ordered. The materials ordered were Prep Study materials and textbooks for courses. A condition to the grant was to ensure Enbridge Gas and the Ontario Fire Marshal’s Public Safety Council were publically acknowledged for this Project. The Municipality of Bayham’s Fire and Emergency Services is grateful for the materials obtained through the Project to assist its members in preparing themselves for the future.
STRATEGIC PLAN 3.1: Quality of Governance > To undertake strategies and technology and knowledge capital investments that continuously improve a service-oriented governance approach in Bayham. Initiative(s): Continue to develop knowledge regarding new innovative strategies in Fire Services. RECOMMENDATION
1. THAT Report FR-05/23 re Grant Received from Enbridge Gas – 2023 Safe Community Assist Project – Education and Training be received for information. Respectfully submitted: Harry Baranik Fire Chief/CEMC B.A., CMM III Police Professional/Fire Services Executive, CAFI Reviewed by:
Thomas Thayer, CMO, AOMC Chief Administrative Officer
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works/Drainage Superintendent
DATE: November 2, 2023
REPORT: PS-16/23
SUBJECT: 2023-2024 WINTER OPERATIONS PLAN – LEVEL OF SERVICE
BACKGROUND On November 3, 2022, Council received Report PS-2222 re Winter Operations Plan – Level of
Service. The following motion was passed: THAT Report PS-22/22 re Winter Operations Plan - Level of Service be received for information. AND THAT the Council of the Corporation of the Municipality of Bayham approve the Municipality of Bayham Winter Operations Plan – Level of Service Policy attached hereto as Appendix ‘A’; The Municipality’s Public Works Department and the Municipal contractor, each winter season, complete the following winter operations throughout the municipality, from November 15 through
March 22 of the following calendar year, with a variety of different operations:
Routine patrolling
Roadway snow removal
Sidewalk snow removal
Roadway Anti-Icing
The Municipality is required to follow Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS). The MMS under the Municipal Act, 2001, identifies the Municipal
role and obligation to maintain the roads to a reasonable state of repair. There is no provincial legislation that requires the Municipality to have a winter operations plan, however this has been identified and advised in the past by the Municipality’s Insurer that a Council-endorsed winter operations plan may defend the Municipality in a future claim. DISCUSSION The Municipality of Bayham Winter Operations Plan – Level of Service Policy, attached hereto as Appendix ‘A’, contains only typographical and mapping updates from the 2022-2023 document.
The Municipality of Bayham Winter Operations Plan – Level of Service Policy sets out a policy and procedural framework for ensuring that the Municipality of Bayham continuously improves on the effective delivery of winter maintenance services and the management of road salt used in winter maintenance operations, as outlined in Environment Canada's Code of Practice for the Environmental Management of Road Salts. The Municipality of Bayham Winter Operations Plan – Level of Service Policy is meant to allow for an annual review and updates if any changes within the MMS are made. This allows for any alterations at the start of every season and the ability to obtain any equipment, staffing or materials needed to complete the winter season. Based on the MMS, the Roadway Classifications and the Average Annual Weekday Traffic (AADT), the charts below indicate the minimum response time to address snow accumulation based on depth of snow fall.
AADT REG. 239/02 Classification
15,000 or more 2
4,000 - 14,999 3
500 – 3,999 4
0 - 499 5
Class of Highway Depth (cm) Time (hours) 1 2.5 4
2 5 6
3 8 12
4 8 18
5 10 24 *Highlighted are the classification of roads that the Municipality of Bayham is responsible for 2023-2024 Updates include the following changes to the winter operations plan:
Table 1 was updated table to reflect capital conversions
Table 3 was updated Classification Table as a result of updated County and Municipal Traffic Counts
Table 6 was added Treatment of Icy Roadways
6.5 Residents Information – Clearing of Snow or Ice from Sidewalks
The following sidewalks were removed from the map in regards with the size of the sidewalk or the condition. As the contractor was not able to make passed through these sections last season. Street Name Between Strachan St. Waterloo St. Robinson St.
Erieus St. Pitt St. Brock St.
Victoria St. Wellington St. Pitt St.
Eden Line West, North Side Only Plank Road End of Sidewalk
Eden Line East, North Side Only Plank Road End of Sidewalk
During the winter maintenance period, Public Works staff has 2 Supervisory staff and 1 Operator on-call 24/7 for emergency responses. In addition, through the November 13 - March 22 period, the Municipality utilizes 7 full-time staff and 1 casual operator. The Public Works staff monitors the roads 24/7 and operates out of the Public Works yard from 4am through 1130pm Monday through Friday, along with Saturday and Sunday patrols.
STRATEGIC PLAN Not applicable. ATTACHMENTS
1. Municipality of Bayham Winter Operations Plan – Level of Service Policy 2. 2023-2024 Winter Operations Mapping – Plow and Contractor Routes RECOMMENDATION 1. THAT Report PS-16/23 re Winter Operations Plan - Level of Service be received for information; 2. AND THAT the Council of The Corporation of the Municipality of Bayham approve the Municipality of Bayham Winter Operations Plan – Level of Service Policy and associated mapping, as attached hereto.
Respectfully Submitted by: Reviewed by:
Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works|Drainage Superintendent Chief Administrative Officer
DISCLAIMER This document is based on normal winter weather conditions, reliability and availability of resources
both human and physical. The Municipality does not guarantee a level of service under abnormal or significant weather events nor in the event of a work stoppage. It is acknowledged that conditions may occur which temporarily prevent achieving levels assigned. In such cases, efforts will be made to keep roads open, consistent with available resources. This document is designed to utilize plain language to describe the Municipality of Bayham Winter Operations Plan. If there is a conflict between a provision in this document and a provision of Ontario Regulation 239/02, the provisions of Ontario Regulation 239/02 shall apply. Section 1 – Purpose The Municipality of Bayham Winter Operations Plan sets out a policy and procedural framework for ensuring that the Corporation of the Municipality of Bayham continuously improves on the effective
delivery of winter maintenance services and the management of road salt used in winter maintenance operations, as outlined in Environment Canada's Code of Practice for the Environmental Management of Road Salts and the County of Elgin Salt Management Plan.
The Municipality of Bayham Winter Operations Plan is meant to be dynamic, to allow the Municipality to evaluate and phase-in any changes, new approaches and technologies in winter maintenance activities
in a fiscally sound manner. At the same time, any modifications to municipal winter maintenance activities must ensure that roadway safety is not compromised. As specified in the Code of Practice for the Environmental Management of Road Salts, the Winter Operations Plan for the Corporation of the Municipality of Bayham was endorsed by Council on October 19, 2023. Section 2 - Definitions
2.1 Anti-icing means the application of liquid deicers directly to the road surface in advance of a winter event.
2.2 Highway includes a common and public highway, street, avenue, parkway, driveway, square, place, bridge, viaduct or trestle, any part of which is intended for or used by the general public
for the passage of vehicles and includes the area between the lateral property lines thereof.
2.3 Paved Road means a road with an asphalt surface, concrete surface, composite pavement, or
Portland cement surface.
2.4 Pre-treat means the application of liquids (calcium chloride, sodium chloride, etc.) to dry sand or
salt prior to being loaded for storage or applied to the road surface.
2.5 Pre-wetting means the application of liquids (calcium chloride, sodium chloride, etc.) at the
spinner of the truck just prior to application to the road surface.
2.6 Significant Weather Event means an approaching or occurring weather hazard with the potential to pose a significant danger to users of the highways within the Municipality as per the Significant Weather Event Policy attached hereto as Appendix ‘D’. 2.7 Surface Treated Road means a road with bituminous surface treatment comprised of one or two applications of asphalt emulsion and stone chips over a gravel road.
2.8 Unpaved Road means a road with a gravel or sand surface.
2.9 Winter Event means a weather condition affecting roads such as snowfall, wind-blown snow, freezing rain, frost, black ice, etc. to which a winter event response is required.
2.10 Winter Event Response means a series of winter control activities performed in response to a winter event.
2.11 Continuous Winter Event Response means a response to a winter event with full deployment of labour and equipment that plow/salt/sand the entire system.
2.12 Spot Winter Event Response means a response to a winter event with only a part deployment of labour and equipment or with full deployment to only part of the system 2.13 Winter Event Response Hours means the total number of person-hours per year (plowing, salting/sanding, winging back, etc.) to respond to winter events. Section 3 - Objective
The Corporation of the Municipality of Bayham is committed to improving winter maintenance operations while continuing to ensure public safety. The Corporation of the Municipality of Bayham will
optimize the use of winter maintenance materials containing chlorides on all municipal roads while striving to minimize negative impacts to the environment. The Corporation of the Municipality of Bayham Staff will strive, insofar as reasonably practicable, to provide safe winter road conditions for
vehicular and pedestrian traffic as set out in the level of service policies and within the resources established by the Council of the Corporation of the Municipality of Bayham. Section 4 - Policy Statement The Corporation of the Municipality of Bayham will provide efficient and cost effective winter maintenance to ensure, insofar as reasonably practicable, the safety of users of the municipal road network in keeping with applicable provincial legislation and accepted standards while striving to minimize adverse impacts to the environment. These commitments will be met by: i. adhering to the procedures contained within the Municipality of Bayham Winter Operations Plan; ii. reviewing and upgrading the Municipality of Bayham Winter Operations Plan on an annual basis to incorporate new technologies and new developments; iii. committing to ongoing winter maintenance staff training and education; and iv. monitoring on an annual basis, the present conditions of the winter maintenance program, as
well as the effectiveness of the Municipality of Bayham Winter Operations Plan. Section 5 – Winter Maintenance Program
The major activities related to winter maintenance are:
snow plowing
salt/sand application
salt/sand storage
snow removal
sidewalk plowing
anti-icing The Corporation of the Municipality of Bayham is responsible for winter maintenance on:
Table 1
Road Type Distance (Lane KM)
Paved Roads 214 Lane KM
Surface Treated Roads 268 Lane KM
Unpaved Roads 97 Lane KM
Sidewalks 18 KM
For the purposes of this winter operations plan, the highways under the jurisdiction of the Corporation
of the Municipality of Bayham have been classified (Class 1, 2, 3, 4, 5) as per the following Table 2 which is based on the Classification of Highways table included in Ontario Regulation 239/02. Table 2
Average Annual Daily Traffic (number of motor vehicles)
Posted or Statutory Speed Limit (kilometres per hour)
91-100 81-90 71-80 61-70 51-60 41-50 1-40
15,000 or more 1 1 1 2 2 2 2
12,000 - 14,999 1 1 1 2 2 3 3
10,000 - 11,999 1 1 2 2 3 3 3
8,000 - 9,999 1 1 2 3 3 3 3
6,000 - 7,999 1 2 2 3 3 3 3
5,000 - 5,999 1 2 2 3 3 3 3
4,000 - 4,999 1 2 3 3 3 3 4
3,000 - 3,999 1 2 3 3 3 4 4
2,000 - 2,999 1 2 3 3 4 4 4
1,000 - 1,999 1 3 3 3 4 4 5
500 - 999 1 3 4 4 5 5 5
200 - 499 1 3 4 5 5 5 5
50 - 199 1 3 4 5 5 5 5
0 - 49 1 3 6 6 6 6 6
For the purposes of Table 2, the average annual daily traffic on a highway or part of a highway under the jurisdiction of the Corporation of the Municipality of Bayham shall be determined by: i. counting and averaging the daily two-way traffic on the highway or part of the highway; or ii. estimating the average daily two-way traffic on the highway or part of the highway. Table 3 summarizes the road system in the Municipality of Bayham as follows: Table 3
Paved Lane/KM Surface Treated
Lane/KM
Unpaved Lane/KM
Rural Urban Rural Urban Rural Urban
Class 1 0 0 0 0 0 0
Class 2 0 0 0 0 0 0
Class 3 142 2 0 0 0 0
Class 4 19 0 248 0 0 0
Class 5 25 26 16 4 96 1
Class 6 0 0 0 0 0 0
Section 6 – Level of Service 6.1 Weather Monitoring From October 1 to April 30, the minimum standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once every shift or three times per calendar day, whichever is more frequent, at intervals determined by the Municipality. From May 1 to September 30, the minimum standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once per calendar day. In order to determine an effective winter event response and allocate the appropriate resources the Corporation of the Municipality of Bayham supplements road patrol information with weather information from various sources which includes:
i. observations from municipal staff; ii. communication with staff of adjacent municipalities and MTO contractors; iii. monitoring
iv. monitoring pavement temperatures by means of on-board infrared thermometers which are mounted on the patrol and other trucks, and; v. RWIS data and pavement temperature forecasts from municipally owned stations or via a data
sharing agreements with other municipalities and/or the Ministry of Transportation 6.2 Snow Accumulation The minimum standard for addressing snow accumulation is, after becoming aware of the fact that the snow accumulation on a roadway is greater than the depth set out in the Table 4, to deploy resources as soon as practicable to address the snow accumulation, to provide a minimum lane width of the lesser of three metres for each lane or the actual lane width, or on a Class 4 or Class 5 Highway with two lanes, to provide a total width of at least five metres. If the depth of snow accumulation on a roadway is less than or equal to the depth set out in the Table 4, the roadway is deemed to be in a state of repair with respect to snow accumulation. For the purposes of this section, the depth of snow accumulation on a roadway may be determined by
a municipal employee, agent or contractor, whose duties or responsibilities include one or more of the following: i. Patrolling highways;
ii. Performing highway maintenance activities. The depth of snow accumulation on a roadway may be determined by:
i. performing an actual measurement; ii. monitoring the weather; or iii. performing a visual estimate. SNOW ACCUMULATION Table 4
Class of Highway Depth Time
1 2.5 CM 4 HRS
2 5 CM 6 HRS
3 8 CM 12 HRS
4 8 CM 16 HRS
5 10 CM 24 HRS
6.3 Ice Formation The minimum standard for the prevention of ice formation on roadways is doing the following in the 24-hour period preceding an alleged formation of ice on a roadway:
i. Monitor the weather in accordance with Section 6.1; ii. Patrol in accordance with Ontario Regulation 239/02. If the Municipality determines, as a result of its activities that there is a substantial probability of ice forming on a roadway, the Municipality may treat the roadway to prevent ice formation within the time set out in the Table 5, starting from the time that the municipality determines is the appropriate time to
deploy resources for that purpose. ICE FORMATION PREVENTION Table 5 Class of Highway Time
1 6
2 8
3 16
4 24 5 24
If the Municipality meets the minimum standard set out Section 6.3 and, despite such compliance, ice forms on a roadway, the roadway is deemed to be in a state of repair until the earlier of, the time that the municipality becomes aware of the fact that the roadway is icy; or the applicable time set out in the
Table 6 for treating the roadway to prevent ice formation expires. The minimum standard for treating icy roadways after the municipality becomes aware of the fact that a roadway is icy is to treat the icy roadway within the time set out in the Table 6, and an icy roadway is deemed to be in a state of repair until the applicable time set out in the Table 6 for treating the icy roadway expires. For the purposes of this section, treating a roadway means applying material to the roadway, including but not limited to, salt, sand or any combination of salt and sand. TREATMENT OF ICY ROADWAYS
Table 6
Class of Highway Time
1 3 HRS
2 4 HRS
3 8 HRS
4 12 HRS
5 16 HRS
6.4 Public Information Levels of Service
The Municipality of Bayham has developed carefully planned levels of winter road service to combat
the diverse winter weather conditions. A combination of municipally owned vehicles and contracted units provide effective snow plowing services to Elgin County and Municipality of Bayham roads through the highway priority route system. This system assigns priority to all County Roads with the highest traffic in the Municipality. To ensure the safety of drivers and pedestrians, these County Roads routes are serviced on a priority basis. Bayham Roads are attended to regularly, but less often than Elgin County Roads. Local Hamlet Roads and select sidewalks are maintained by Contractors under Agreements with the Municipality of Bayham. Winter Operations Priority Index
1) Elgin County Roads a. See Appendix ‘A’
b. By-law No. 2018-008 2) Municipality of Bayham Rural Roads a. See Appendix ‘B’
3) Municipality of Bayham Local Hamlet Roads & Select Sidewalks a. See Appendix ‘C’ b. Completed by Contractor under Agreement with the Municipality
i. By-law No. 2020-069 c. Please note, only select sidewalks are maintained for winter operations. The Municipality does not perform snow removal operations around community mailboxes; please contact Canada Post for snow removal in this area. 6.5 Residents Information Winter Parking Restrictions
As per the Municipality of Bayham Traffic By-law, parking is not permitted on any Municipal streets from 3:00 a.m. – 5:00 a.m. This ensures the Municipality can completely clear streets of snow and that emergency vehicles can get down the street. Children’s Safety Please ensure that children do not play where snow is piled at the side of the road or in the middle of courts where municipal equipment operators may not see them. Driveways
Piling snow to the right side of the driveway can help reduce the amount of snow pushed back into the driveway. Standing in the driveway and looking at the street determines the right side. Clearing of Snow or Ice from Sidewalks Every owner of any lot fronting any municipal highway or street where an adjacent sidewalk has been
constructed shall remove and/or clear away and keep removed and cleared away all snow and ice from such sidewalk on the street side nearest to such lot, such removal to be completed within twenty-four (24) hours of a snowfall. Clearing Snow on Private Property The Municipality devotes a great deal of resources to keep the streets and select sidewalks clear of snow and ice. Residents often deposit snow and ice from their property onto the street or sidewalk not
realizing that this contravenes municipal regulations, contributes to unsafe driving and walking conditions and increases the cost of providing winter road maintenance.
When property owners are clearing snow from private driveways, please keep this snow on your property. Your efforts in helping the Municipality make winter driving and walking safe for everyone is
appreciated. Fire Hydrants The Municipality of Bayham has approximately 118 fire hydrants that need to be cleared of snowfall. The Municipality works hard to keep hydrants clear and available for emergencies, however with heavy snowfalls, this can be challenging. Residents are asked to assist by keeping fire hydrants on their properties clear of snow. Hydrants should have a clearing of one metre (3 ft.) all around and there should be a clear path to the street to ensure firefighters can readily access them. A hydrant can help save lives and property in your community, if you see a hydrant that is buried this winter, please do the neighbourly thing and dig it out. Damage to Sod
Sidewalk plowing presents many challenges. It is difficult to tell exactly where the edge of the sidewalk is and when the ground is not frozen some sod damage may occur. Damage to Municipal sod, pavement and municipally owned trees may be repaired in the spring, subject to the discretion of the
Roads Operation Supervisor or designate. Contact the Municipal Office when you notice damage and your address will be added to a list for
repair, for consideration, when materials are available. To facilitate the removal of snow from sidewalks and to prevent damage to private property, residents are required not to place cars, fences, posts, hedges, shrubs, driveway curbs or other obstructions on the road allowance. The Municipality will not be responsible for damage to items placed on Municipal property by property owners. Mailbox Replacement
The Municipality will re-install mailboxes damaged as a result of maintenance activities of an appropriate standard in an appropriate location. Installation Standards
i. The post shall be a 4”x4” wooden post. ii. Posts will be installed at the rounding of the shoulder, in order that the opening of the mailbox is at the edge of the shoulder with the bottom of the box being (3.5') above the edge of the edge of
the shoulder. iii. Mailboxes on a cantilever arm must meet the same height and setback requirements. iv. Mailboxes will be placed on the right hand side of road according to the courier’s line of travel in
a position where the courier can reach and service it from his vehicle without being an impediment to pedestrian or vehicular traffic, where possible. v. Replacement boxes shall be a standard size weather resistant steel rural type mailbox. Limitations & Exclusions
i. The Municipality is responsible for the replacement and reinstallation of a mailbox that has been removed or damaged by being physically hit by snow plowing equipment. At the sole, absolute and unfettered discretion of the Road Operations Supervisor or designate, the Municipality will repair when possible or replace a mailbox, if beyond repair, damaged by a snowplow that has physically hit the box. ii. Mailboxes hit by snow coming off the plow will not be replaced by the Municipality. The responsibility for maintaining mailboxes lies with the owner of the box. Mailbox owners are required to repair their own mailboxes that have been damaged by snow impact.
iii. Where any mailbox has been damaged by operations activities, it will be replaced with a standard mailbox and post arrangement with a maximum value of $50.00.
Timing of Installation
i. The damaged mailbox will be replaced as soon as weather and labour permit, at the sole, absolute and unfettered discretion of the Road Operations Supervisor or designate. Completion of Winter Control Services on the roadway is a priority. Roadside Snow Removal
Roadside snow removal operations are only completed within the defined urban communities in the downtown cores of Straffordville, Eden, Vienna, and Port Burwell. Roadside snow removal operations are undertaken when the available snow storage capacity on street will no longer accommodate further snow accumulations. The purpose of snow removal operations is not necessarily for pedestrian convenience but for road safety. If sufficient storage is lacking along roadway corridors and sight lines are impeded, snow removal may be scheduled at the earliest opportunity as per the following standards.
i. Roadside snow removal operations may be scheduled and undertaken when the snow banks combined average height and width exceeds a value greater than 1.8 m (6’).
ii. Whenever sightline and safety are compromised as determined by the Road Operations Supervisor or designate. iii. Measurements shall not be made until 72 hours following the cessation of a storm event
iv. Snow removal shall only commence when reasonably feasible within the confines of the Municipal equipment and staff inventory. Assistance to Private Property Owners Under no circumstances will a municipal employee be permitted to use municipal equipment to push, pull or tow a stranded private vehicle from a roadway or parking lot. The employee, if a hazard exists, shall use the two-way radio to notify dispatch of the impending danger. Winter Operations - Frequently Asked Questions 1. What happens when it starts to snow? The Municipality of Bayham subscribes to an advanced weather forecasting service. Depending upon the timing and nature of the pending storm, staff are brought in to commence winter maintenance
activities. Once the storm starts, or is completed, municipal equipment is sent out on designated routes to apply materials as necessary.
2. Why do I never see a municipal equipment when it snows? It all depends upon where you live. The Municipality's main routes are Elgin County Roads. Depending upon the time of day, traffic volumes and snowfall amounts, the average routes can take varying hours
to complete one pass. The municipal equipment will continue back over these routes until the storm has stopped and these roads are clear of snow and ice. 3. Why does the plow not remove all of the snow from my road? The plows are designed to ride on "guides" (shoes) that raise the blade approximately 13 millimetres (0.5 inches) from the surface of the roadway. This is done to prevent damage to both the vehicle and
infrastructure from raised manholes, catch basins or water valves. Once the street has been plowed and sanded, the interaction of the material and vehicular traffic is required to melt the remaining snow cover. Streets with low traffic volumes will therefore remain snow covered longer. 4. Why do the plows always push snow into my driveway? For a resident this can be quite annoying, but unfortunately, it cannot be helped. The snow must be removed from the travelled portion of the road. When the Municipality receives a heavy snowfall, if
possible, do not shovel your driveway until after the plow has gone by. If you must shovel, do not throw the snow out onto the roadway as you may create a hazard for another vehicle, and if an accident were to occur, you might be held liable.
Section 7 - Winter Maintenance Season
The winter maintenance season within which the Corporation of the Municipality of Bayham will perform winter highway maintenance commences on November 13th, 2023 and is completed March 15th, 2024 Section 8 - Winter Preparations In the months prior to the start of the winter maintenance season, as identified in Section 7, the Corporation of the Municipality of Bayham undertakes the following tasks to prepare for the upcoming winter season. 8.1 Prior to the Winter Season Prior to the Winter Season the Municipality will: i. If required, prepare and call tenders for the supply of materials (salt, sand, liquid), replacement parts (for plows, solid and liquid application equipment), value added meteorological services
(VAMS) and contract equipment (plow trucks, spreader trucks, combination units). ii. Conduct a mandatory training session for staff and contract operators where all policies, procedures, schedules, reporting procedures for callout, route maps, equipment training and
safety precautions will be discussed. Any issues resulting from the meeting with regard to the policies, procedures, schedules, reporting procedures for callout, route maps, equipment training and safety precautions shall be resolved either at the meeting or prior to the winter
season. iii. Train winter patrollers (or staff whose duties also include patrolling) on the route of representative roads to be patrolled between winter events, their duties during a winter event, recording keeping requirements and callout procedures and the anti-icing chemicals to be applied for the forecast weather conditions. iv. Inspect equipment to ensure proper working order. Schedule and complete any and all equipment repairs. 8.2 One Month Prior to the Winter Season One month prior to the winter season the Corporation of the Municipality of Bayham will: i. Post the winter shift schedule in accordance with the municipality's collective agreement, if any. ii. Calibrate material application equipment. iii. Allow operators (staff and contract) time to familiarize themselves with any new equipment,
material application rates, material application equipment and their route (driving the route and noting obstacles along the route). iv. Have a 50 % of the fleet ready to respond to a winter event.
v. Have sufficient staff available to operate the fleet if conditions warrant a winter event response. 8.3 At the Start of the Winter Season
At the start of the winter season the Municipality of Bayham will: i. Implement the winter shift schedule. ii. Begin patrolling representative roads in all maintenance classes. iii. Respond to winter events as per the winter operations plan. Section 9 - Winter Patrol During the winter maintenance season, the Corporation of the Municipality of Bayham carries out a winter patrol on a route of representative roads, as per Appendix ‘D’ twice daily, seven days a week. Between winter events a patrol of representative roads will occur during daylight hours and a second night patrol will be also be scheduled. The purpose of the patrol is to monitor and record weather and road conditions and mobilize winter maintenance operators and equipment should a winter event be observed and a winter event response is required. On the approach of a winter event or during a winter
event the route of representative roads may be modified, insofar as reasonably practicable, depending on the type and severity of winter event or the direction from which the storm approaches.
Section 10 – Operations
The Corporation of the Municipality of Bayham adheres to the hours of service as set out in the Highway Traffic Act, Ontario Regulation 555/06. 10.1 Winter Materials Used Annually Table 6
Material 5 Year Average
Rock salt (NaCl) 1200 tonnes
Sand and salt mix* 3000 tonnes
Salt brine (NaCl) 60000 Liters
* Percentage of salt in sand/salt mix by weight 10% 10.2 Facilities The Municipality provides winter maintenance services from the patrol yard listed below. The patrol yard has a front-end loader capable of loading the winter maintenance fleet with sand or salt. Municipality of Bayham Public Works Yard 8354 Plank Rd Bayham, ON Equipment Storage Details: Nine bay pre-engineered steel building with a partially paved lot There is enough room in the bays to store 4 tandems, a loader, a grader, and the vac trailer. During winter months most of the equipment is stored indoors and seasonal equipment such as roadside grass cutters are stored at a different facility.
Material Storage Details: All granular road construction material is stored outside. Salt and sand is stored within the storage dome as outlined with the County of Elgin Salt Management Plan.
10.3 Communications
All winter maintenance vehicles are equipped with two-way communications (radios, cell phone, etc.). Municipal staff is responsible for reporting changing winter weather and/or road conditions as the changes are observed. Spectrum Communications provides a call centre which serves as the main hub for in/outgoing calls from staff, emergency services and the general public. The Call Center: Can be reached by calling 519-866-5521and is manned by Spectrum Communications outside normal business hours. The Municipality of Bayham communicates important information to the public via the municipal website www.bayham.on.ca 10.4 Authority
Operational decisions will be made by the Manager of Public Works or designate with the aid of available forecasting, level of service policy, patrolling etc. However, it should be emphasized that
decisions will be subjective and external input, whether in this plan or elsewhere, merely acts as an aid in determining if a call out of staff and equipment by the Manager of Public Works or designate. Section 11 - Decommissioning Winter Operations After the winter season expires, the Corporation of the Municipality of Bayham ceases all winter highway maintenance operations and decommissions the remainder of the equipment providing weather forecasts warrant the decommissioning.
Section 12 - Training
The Corporation of the Municipality of Bayham provides winter operations training for all staff involved in the delivery of winter services. It is compulsory for the municipal staff to attend the training sessions. Current Winter Operations Trainings: i. Equipment Circle Check ii. Equipment Calibration Record Keeping iii. Health & Safety iv. Winter Operations Section 13 - Record Keeping
Full and accurate completion of documentation, according to the applicable procedures, ensures that the Municipality is protected from liability by providing solid due diligence that procedures have been
followed. Staff, or the on-board data collection system, is responsible for keeping the following records:
i. CVOR Time Card ii. Materials Used iii. Route Plowed
iv. Winter Patrol Diary v. Weather/RWIS Information vi. Equipment Calibration Records Section 14 - Monitoring and Updating The purpose of monitoring and updating is to provide a basis for continuous improvement of the Municipality of Bayham Winter Operations Plan and the winter maintenance policies, practices and procedures of the Corporation of the Municipality of Bayham. The current winter maintenance policies, practices and procedures form the baseline or benchmark upon which improvements can be made to improve winter operations and/or the use and management of road salt in the future.
The Corporation of the Municipality of Bayham plans to undertake continual improvements to ensure the most efficient and effective winter operations.
At the end of the winter season, a meeting to review winter operations will be held with all winter operations staff to itemize all issues that arose during the winter season and discuss how these issues may be resolved.
Prior to the start of the next winter season and with sufficient lead time to implement any changes, the Corporation of the Municipality of Bayham will train staff on the changes to equipment and/or winter
maintenance policies, practices, and procedures. Year over year performance measures will be used to determine whether the objectives of the Municipality of Bayham Winter Operations Plan and/or winter maintenance policies, practices, and procedures have been met and to identify areas for improvement. i. Monitoring the salt used: Percentage change (+/-) in the total tonnes of salt purchased annually from the benchmark year
Percentage of applications where discharge rates exceeded Percentage change (+/-) in the total
tonnes of salt applied annually per system km per winter event
Calton
Vienna
Port Burwell
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GARNER RDCHALET
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TOLL GATE RDSOMERS RDMITCHELL RDKey Map
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Plow Route 2 - 2023
Total Lane 102km
BayhamMalahide Norfolk
Calton
Vienna
Richmond
Port Burwell
Straffordville
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CARTER RDNOVA SCOTIA LINE
JACKS
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EWALKER RDTOLL GATE RDCULLODEN RDSANDYTOWN RDCLARKE RDJOHN WISE LINE
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ESPRINGER HILL RDSAWMILL RDANGER RDLK SHOR
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µ0 3 61.5
Kilometers
Plow Route 3 - 2023
Total Lane 116.6km
Bayham
MalahideNorfolkCTR STEDISON
DR
FULTON ST ELM STANN ST
PLANK RDUNION STCHAPEL S
TOAK ST
PEARL
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CHESTNUT ST
PINE STQUEEN ST
OTT
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Vienna
Vienna
Port Burwell
Straffordville
N RDPLANK RDLIGHT
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COYLE RDTUNNE
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ASHLEY AVE
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0 1,700 3,400 5,100850
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Plow Route 4 - 2023
Total Lane 108.8km Bayham
MalahideNorfolk
Eden
Straffordville PLANK RDEDEN LINE
COYLE RDHERITAGE LINESANDYTOWN RDHWY 19CARSON LINETALBOT LINEGOSHEN RDTOLL GATE RDBAYHAM NORFOLK BOUNDARY RDHOWEY LINE BURWELL RDRIDGE LINEMURRAY RDMAPLE GROVE
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GRAY ST
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0 1.5 30.75
Kilometers
Plow Route 5 - 2023
Total Lane 102.2km
Bayham
MalahideNorfolk
Corinth
Richmond
StraffordvilleTALBOT
LINE
EDEN LINE
PRESSEY ROAD
HERIT
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PLANK ROADBEST LINE
CULLODEN ROADHAWKINS ROAD
GREEN LINE
SPRINGER HILL ROADJACKSO
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LINECULLODEN LINE
OTTERGATE LIN
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STEWART ROADSOMERS ROADELLIOTT ROADCOLLEGE LINE
MITCHELL ROADMURRAY ROADGLENCOLIN LINE LOWRIE L
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GREGSON ROADHIGHWA
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CLEAR
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HARMONY ACRES
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SOMERS ROADMITCHELL ROADSOMERS ROADHAWKINS ROAD
SANDYTOWN ROADKey Map
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0 2 41
Kilometers
Plow Route 6 - 2023
Total Lane 97.8km
BayhamMalahide Norfolk
CHATHAM STROBINSO
N ST
PITT
S
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STERIEUS STADDISON STSTRACHAN STWELLINGTON ST ELIZABETH STLIBBYE AVE
WATERLOO ST MILTON STNOVA SCOTIA LINEB
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WILLIAM ST
COWPER ST
SOUTHEY ST
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FAYE STTENNYSON ST
Submariners WayGRACE CRT
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0 200 400100
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Port Burwell Winter Maintenance 2023
Streets Total Lane 14.5km
AREA 1 PORT BURWELL STREETS
• Addison Street (Nova Scotia – Libbye) • Bodsworth Lane • Brock Street • Burwell Street • Cowper Street • Elizabeth Street • Erieus Street • Fay Street • Hannah Street • Homer Street • Howard Street (to Submariners Way) • Hurley Street • Libbye Avenue • Libbye Street • McNeil Court• Milton Street • Newton Street • Pitt Street • Shakespeare Street • Southey Street • Strachan Street • Tennyson Street • Victoria Street (Pitt to Wellington) • Waterloo Street • William Street • Wilson Lane
PORT BURWELL PARKING LOTS • Fire Hall – Nova Scotia Line • Library Parking – 21 Pitt Street • Marine Museum Parking Lot • Pump Stations (Brock and Union) • Sewage Treatment Plant – 1 Chatham Street • Robinson St Parking Lots• Wastewater Treatment Plant• Base of Pitt St • Chatham St. Lot• Nova Scotia Line Park
BayhamSidewalks 5,921m
MalahideNorfolkParking Lot
EDISON
DRIVE
PLANK ROADCENTRE STREETVIENN
A
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TELM STREETANN STREET
NORTH STREETUNION STREETWATE
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CHESTNUT STR
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OAK STREET
PEARL
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OLD MI
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WALN
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KING S
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QUEEN STREET
SNOW STREETFRONT STREETOTT
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EDISON
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CTR STPLANK RD
FULTON ST ELM ST
ANN ST
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E OAK STKey Map
µ0 200 400100
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Streets 7km
AREA 2 VIENNA STREETS • Ann Street• Centre Street (North of Fulton Only) • Chapel Street (to top of the hill) • Chestnut Street• Edison Street• Elm Street• Front Street• King Street• North Street
• Oak Street• Otter Street• Pearl Street• Pine Street• Queen Street• Snow Street• Union Street• Walnut Street
VIENNA PARKING LOTS• Community Centre• Pump Station # 6, 54 Front St.
BayhamSidewalks 2859m MalahideNorfolkParking Lot
Winter Maintenance 2023
PLANK RDHERITAGE LINE
MAIN ST
3RD ST
SANDYTOWN RDWEST ST4TH ST
STEWA
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1ST ST
2ND ST
5TH S
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AR
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T DUKE STALWARD STOLD CHAPEL STREETELGIN STEAST STREETGARNHAM STHESCH ST WEST STSANDYTOWN RD1ST
S
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Key Map
µStreets 3.8km
AREA 3 STRAFFORDVILLE STREETS • Alward Street• Arthur Street• CPR Laneway (to dead end) • Donnelly Street• Duke Street• East Street• Elgin Street• Fifth Street• First Street• Fourth Street• Garner Road (Heritage to Wardwalk) • Garnham Street• Hesch Street• Main Street• Old Chapel Street• Second Street• Short Street• Third Street• Wardwalk Line• West Street
STAFFORDVILLE PARKING LOTS • Firehall• Library/Pump Station #2• Pumping Station (8971 Plank Road• SCC
9352 Garner Rd. and 56826 Heritage Line) • Straffordville Community Centre All Entrances & Sidewalks
BayhamSidewalks 5695m PLANK RDALWARDSTREETMalahideNorfolk0 200 400100
Meters
Parking Lot
Winter Maintenance 2023
BEST LINE
CULLODEN ROADGEORGE STREETHENRY STREET Key Map
µ
CORINTH STREETS• George St.• Henry St.• Shady Lane
BayhamSidewalks 778m
OAK TALBOT LINESHADY LANECULLODEN ROADMAPLE
BayhamMalahide Norfolk0 50 10025
Meters
0 100 20050
Meters
Streets 339.5m
Contractor
Winter Maintenance 2023
PLANK ROADEDEN LINE
GRAY STRE
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T TRAVIS STREETKey Map
µ0 100 20050
Meters
Winter Maintenance 2023
Streets 423m
EDEN STREETS • Gray Street • Travis Street
EDEN PARKING LOTS • Pump Station #1 – 11403 Plank Road
BayhamSidewalks 840m MalahideNorfolk
HE
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RICHMOND ROADHOOVE
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Key Map
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Streets 1.1km
RICHMOND STREETS • Church Street• Hoover Valley Road• James Street• John Street• Richmond Road
RICHMOND PARKING LOT • Richmond Water Treatment Plant -9190 Richmond Rd.
BayhamSidewalks 793m
Winter Maintenance 2023
HERITAGE LI
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µContractor County Maintenance 2023
Bayham
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0 50 10025
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PETERS COURTKey Map
µ0 50 10025
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RICHMOND STREETS • Church Street • Hoover Valley Road• James Street • John Street • Richmond Road
RICHMOND PARKING LOT • Richmond Water Treatment Plant -9190 Richmond Rd.
BayhamContractor
Winter Maintenance 2023
Eden
Calton
Vienna
Corinth
Richmond
Port Burwell
Straffordville
PLANK ROADCALTO
N
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HERITAGE LINE
VIENNA
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LIGHT
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PRESSEY ROA
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ELGIN COUNTY ROAD 55COYLE ROADBEST LINE
CULLODEN ROADNOVA S
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TUNNE
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HIGHWAY 3
TOLL GATE ROADWALKER ROADLAKE
S
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SPRINGER HILL ROADCARSON LINE
GODBY ROADSANDYTOWN ROADBEACH LANE
JOHN WISE LINE
S
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B
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MAPL
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R
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HOWEY LINE
BASELINE
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ORANGE
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BROWN ROADRON MCNEIL
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SOMERS ROADBURWELL ROADMITCHELL ROADSIDE
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BOGUS ROADSAWMILL ROADBAYHAM
DR
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GARNER ROADVINCENT LINE
BEATTIE ROADCHATHAM STREETDENNIS ROADCARTER ROADSAWMILL ROADCARTER ROADSOMERS ROADMITCHELL ROADCARTER ROADWALKER ROADSAWMILL ROADKey Map
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0 2 41
Kilometers
Route of Representative Roads 2023
Total Lane 85.9km Bayham
OPA-04/23
PLANNING ACT NOTICE OF THE ADOPTION OF OFFICIAL PLAN AMENDMENT NO. 35 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
APPLICANT: ALGAR FARMS LTD., 53921 NOVA SCOTIA LINE TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed
By-Law No. 2023-078 adopting Official Plan Amendment No. 35 on the 19th day of
October 2023 in accordance with Section 17 of the PLANNING ACT.
THE PURPOSE of the Official Plan Amendment is to add a new site-specific sub-section
to permit the severance of an existing dwelling made surplus through farm consolidation
that does not conform to policy Section 2.1.7.1. The Subject lands are located at 53921
Nova Scotia Line, south side, east of Richmond Road and west of Saxton Road.
THE EFFECT of this Official Plan Amendment will be to permit the severance of a surplus
farm dwelling from the farm parcel where the owner does not own another dwelling within
the Municipality of Bayham.
THE COMPLETE By-law 2023-078 and Official Plan Amendment No. 35 is available for
inspection on the Bayham Municipal website: www.bayham.on.ca or by contacting the
Municipal office (contact information below).
ANY PERSON or public body is entitled to receive notice of the decision of the approval
authority if a written request to be notified of the decision is made to the approval authority,
namely the County of Elgin, 450 Sunset Drive, St. Thomas, Ontario, Attention:
Manager of Planning Services, 519-631-1460 ext. 108 Email: nloeb@elgin.ca
The official plan amendment is not exempt from approval under subsection 17(9) or (10)
of the Act.
DATED AT THE MUNICIPALITY OF
BAYHAM THIS 20TH DAY OF
OCTOBER 2023.
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
ZBA-12/23 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: BONNEFIELD FARMLAND ONTARIO IV INC.
LOCATION: 55314 JACKSON LINE
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-12/23).
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, November 2nd, 2023, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel
THE PURPOSE of this By-law Amendment is to rezone two portions of the subject lands as a
result of a surplus farm dwelling severance, in Zoning By-law Z456-2003. The proposed severed lot is to be rezoned from ‘Agricultural (A1-A)’ to a site-specific ‘Rural Residential (RR-xx)’ zone to permit residential use and an oversized accessory building, and prohibit the keeping of livestock
in the retained barn. The proposed retained lot is to be rezoned from ‘A1-A’ to ‘Special Agricultural (A2)’ zone to prohibit new dwellings. The subject lands are known as 55314 Jackson Line, north side and west of Plank Road
THE EFFECT of this By-law will be to recognize the residential nature of the newly created residential lot and to prohibit new dwellings on the retained farm parcel in accordance to the Official Plan, as part of the clearing of Consent Conditions for Elgin Land Division Committee file number E40-23.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments are to be submitted before 12:00 Noon on Wednesday, October 25, 2023 to munderhill@bayham.on.ca or at the municipal office to be included in the zoning public meeting agenda.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written
request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office.
Dated at the Municipality of Bayham this 13th day of October 2023. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222
F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
REPORT
DRAINAGE
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works|Drainage Superintendent
DATE: November 2, 2023
REPORT: DR-09/23 SUBJECT: BENNER DRAIN BRANCHES ‘C’ AND ‘D’ ABANDONMENT
BACKGROUND
The Benner Drain is a Municipal Drain that was constructed in 1943 under the Township of
Bayham between Concession 3 and 4 located on Light Line between Tollgate Road and County
Road 55. By-Law -1104 was passed on December 15, 1942 for the construction of the Benner
Drain Branches ‘A-D’.
Municipal staff have been maintaining and repairing the Benner Drain and its branches for many
years. Branches C&D are branches furthest to the east of the Drain and, over the past 5 years,
have severely deteriorated due to the Drain being installed less than two (2) feet from the
surface. On March 22, 2022, staff and contractor identified on site that Branches C&D were no
longer repairable and needed to be abandoned or reconstructed.
In 1960, a petition was signed for the construction of the Schonberger Municipal Drain that was
shortly thereafter constructed. This Drain was located to the east of the Benner Drain and was
to cover some of the Benner Drain watershed. As a result of this Drain being installed, the
Benner Drain Branches C&D were less utilized due to more efficient private drains that were
installed. Also due to the private drains being installed, less water traveled through the Benner
Drain, resulting in more sand settling in the bottom of the pipe.
DISCUSSION
Under Section 84 of the Drainage Act, “Abandonment” of all or part of a drainage works can be conducted in three ways:
By Landowners S.84.(1)
By Council S.84(2)
By Engineer S.19
In this case, on September 19, 2023, staff sent out letters to all landowners assessed for the
drainage works of Branches C&D of the Benner Drain to hold an on-site meeting on October 6,
2023 to discuss the proposed abandonment or reconstruction of the two Branches. During the
site meeting, landowners did not want to discuss the reconstruction of the Drain as much as the
abandonment, due to the lack of need for the Drain. Staff discussed the need for the main
branch and Branches A&B as these sections of the Drain are in much better shape, and the
need of this Drain was much higher for all parties assessed, including the Municipal roads.
Other questions brought forward were cost of abandonment and how this would be allocated
properly. If Council initiates the abandonment there is no cost to landowners, unless within ten
(10) days of Council sending notice of proposed abandonment, a landowner requests a report
from the engineer to be made for the proposed abandonment. At this request, a report would be
written and cost would be paid according to the assessment schedule within the report.
If no request for an engineer’s report is sent to the Municipal Clerk within 10 days after Council
sends notice to all landowners of the proposed abandonment, Council may, by by-law, abandon
the drainage works, and thereafter the Municipality has no further obligation with respect to the
drainage works.
STRATEGIC PLAN
Not applicable.
RECOMMENDATION
1. THAT Report DR-09/23 re Benner Drain Branches ‘C’ and ‘D’ Abandonment be received for information;
2. AND THAT the Council of The Corporation of the Municipality of Bayham directs
notice be sent to all landowners assessed within the watershed of the Benner Drain Branches ‘C’ and ‘D’ regarding the proposed abandonment;
3. AND THAT a by-law to authorize the abandonment of the Benner Drain Branches ‘C’ and ‘D’ be presented to Council for consideration if no submissions are sent to the Clerk within ten (10) days of notice of the proposed abandonment being sent to all
assessed landowners within the watershed of the Benner Drain Branches ‘C’ and ‘D’. Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works|Drainage Superintendent Chief Administrative Officer
REPORT
DRAINAGE
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works|Drainage Superintendent
DATE: November 2, 2023
REPORT: DR-10/23 SUBJECT: PETITION FOR DRAINAGE – 11:28 PROPERTIES INC.
BACKGROUND
This Report is to present Council the Petition filed with the Clerk of the Municipality of Bayham
on October 23, 2023. The petition is signed by Greg Mitchell, and is for drainage works for lands
owned by 11:28 Properties Inc, known as Concession 8 PT Lots 22 in the Municipality of
Bayham. This land is situated on East side of County Road 19, (Plank Rd.) known as the south
limits of the Village of Eden.
Section 4(1) of the Drainage Act provides for a petition for the drainage by means of a drainage
works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by:
(a) The majority in number of the owners, as shown by the last revised assessment roll of lands in the area, including the owners of any roads in the area: (b) The owner or owners, as shown by the last revised assessment roll, of lands in the
area representing at least 60% of the hectarage in the area; (c) Where a drainage works is required for a road or part thereof, the engineer, road superintendent or person having jurisdiction over such road or part, despite subsection 61(5); (d) Where a drainage works is required for the drainage of lands used for agricultural purposes, the Director. The Drainage Act provides that Council must give consideration to the petition and, within thirty days (Section 5.1.a) of the filing, decide whether or not it will proceed. If Council decides not to proceed then written notice of its decision must be sent to each petitioner. A petitioner may appeal to the Ontario Drainage Tribunal if Council decides not to proceed, or if Council does not act on the petition within 30 days. It may be difficult for Council to make a decision on the validity of the petition as it is based on
definition of the “area requiring drainage”. Initially, the petitioner(s) define this area on the petition they submit, however the area must be defined by an engineer at the “on-site meeting” to determine the validity of the petition.
If the Municipality decides to proceed then written notice of its decision must be given to
(Section 5.16): (a) each petitioner; (b) the Clerk of each local municipality that may be affected; (c) the Conservation Authority that may be affected; (d) the Ministry of Natural Resources; (e) The Ministry of Agriculture, Food & Rural Affairs. The Municipality must appoint an engineer within sixty days (Section 8.3) of giving notice to proceed. The choice of engineer is the decision of Council. When appointed by Council to prepare a report on the drainage work, the engineer is to file said report within six (6) months (Section 39.1) of the appointment. Following the appointment the engineer must (Section 9.1) cause the Municipal Clerk to send a written notice, specifying the time and place of an “on-site meeting”. The notice must be served
seven days prior to the proposed site meeting. DISCUSSION
The property owned by 11:28 Properties Inc. is in the process of a large development and the
need for upsizing of the current municipal drain, known as the Gilvesy-Baldwin Drain, to allow
for the volume of overflow being released from the storm management pond on this property as
part of their condition for drainage.
The property is located on the East Side of County Road 19 Plank Road, South of the village of
Eden. Currently, some site work has started in preparation for the future subdivision. The
current Gilvesy-Baldwin Drain has an existing 300mm diameter pipe leaving the property and
would require replacement as identified after review from the municipal engineer for the desired
water quantity. Pending an on-site meeting and the review of the current Gilvesy-Baldwin Drain,
a decision can be made based on the information. This decision would be at direction of the
municipal engineer.
It is staff recommendation, if to proceed with the petition, to retain Spriets Associates Ltd. as the
municipal drainage engineer to move forward with this petition.
STRATEGIC PLAN
Not applicable.
RECOMMENDATION THAT Report DR-10/23 regarding the petition for drainage for the 11:28 Properties Inc. be received;
AND THAT the Council of The Corporation of the Municipality of Bayham acknowledges the
filing with the Clerk of the Petition for drainage works from Greg Mitchell; AND THAT Council wishes to proceed with this matter and appoints Spriet
Associates Ltd., Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council’s consideration.
Respectfully Submitted by: Reviewed by:
Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works|Drainage Superintendent Chief Administrative Officer
Executive Services 99-A Advance Avenue, Napanee, ON K7R 3Y5 www.greaternapanee.com
October 27, 2023
The Honourable Doug Ford Premier of Ontario
Premier’s Office, Room 281 Legislative Building Queen’s Park, Toronto, ON M7A 1A1
Re: Provincial Legislation for Third-Party Short-Term Rental Companies
Dear Premier Ford:
Please be advised that the Council of the Town of Greater Napanee passed the following resolution at its regular session meeting of October 24, 2023:
RESOLUTION #511/23: Hicks, Martin
That Council receive for information the correspondence from the City of Burlington respecting provincial legislation for third-party short-term rental brokerage companies;
And further that Council direct staff to send a letter of support for the resolution passed by the City of Burlington to the Premier of Ontario, MPP Breese, and all Ontario municipalities. CARRIED
Please do not hesitate to contact jwalters@greaternapanee.com if you require any further
information with respect to this resolution.
Sincerely,
Jessica Walters Clerk
cc.Hon. Ric Breese, MPP, Hastings-Lennox & AddingtonAll Ontario municipalities
426 Brant Street P.O Box 5013 Burlington Ontario L7R 3Z6 www.burlington.ca
905-335-7600 ext. 7702
905-335-7675
kevin.arjoon@burlington.ca
Sent via email September 28, 2023
SUBJECT: Provincial legislation for third-party short-term rental companies
Please be advised that at its meeting held Tuesday, September 26, 2023, the Council of the City of Burlington approved the following resolution:
Whereas the demand for alternative accommodations has resulted in an increased prominence of residential properties being advertised for short term accommodations through third party companies such as Airbnb and VRBO; a shift from the ‘traditional’ cottage rental historically managed by a property owner;
and
Whereas over the past decade a flood of properties have been removed from the ownership and long-term rental market (Canada Research Chair in Urban
Governance at McGill University) contributing to housing shortages, increased housing demands and increased housing costs resulting in housing affordability issues, including affordable rentals; and
Whereas short term rentals (STR) can be beneficial, when operated appropriately, by providing solutions for the accommodation industry that supports local tourism and small businesses as well as providing an opportunity for property owners to generate income from their residence (permanent or seasonal) using a convenient third-party system; and
Whereas STR’s can create nuisances including noise, parking, high volumes of visitors attending a property, septic capacity and fire safety, for adjacent residential property owners who wish to experience quiet enjoyment of their property; and
Whereas research indicates that demand for STR’s is increasing, in part due to
vacationers choosing domestic travel options as well as the financial benefits to property owners, demonstrating that STR’s are here to stay; and
Whereas there are no Provincial regulations in place governing third party STR companies resulting in a variety of regulations/guidelines being implemented at
the local municipal level which creates inconsistencies, confusion and
frustrations for both consumers and residents across the province; and
426 Brant Street P.O Box 5013 Burlington Ontario L7R 3Z6 www.burlington.ca
Therefore, be it resolved that Burlington City Council calls on the Provincial
Government to move forward as soon as possible to legislate all third-party short-
term rental brokerage companies, for example Airbnb and VRBO, requiring them to:
• appropriately manage and be responsible for their listings, and to compel compliance; and
• establish a registry system, making it mandatory for each rental listing to
register and pay an appropriate annual fee, with the requirement that STR companies are to provide the registry and collected fees to the municipality in which the STR properties are located, allowing municipalities to be aware of all registered STR properties and to have access to funds to assist with the
response and enforcement of issues surrounding STR properties; and
• de-list/remove a property from the STR company’s listing when a municipality has identified and verified life, health and/or nuisance infractions including noise, fire safety, septic, etc.to ensure a property cannot be rented; and
That a copy of this resolution be sent to all Ontario municipalities for support as well as to the
Minister of Municipal Affairs and Housing and Halton MPPs.
If you have any questions, please contact me at extension 7702 or the e-mail address above. Sincerely,
Kevin Arjoon
City Clerk
The Corporation of The Township of The Archipelago
Council Meeting
Agenda Number:15.13.
Resolution Number 23-178
Title:Cigarette Producer Responsibility
Date:Friday, October 13, 2023
Moved by:Councillor Sheard
Seconded by:Councillor MacLeod
WHEREAS cigarette manufacturers play a crucial role in the creation and distribution of cigarette
products. Cigarettes, are responsible for significant environmental damage and contribute to waste and
pollution; and
WHEREAS cigarette butts are the most common form of litter worldwide and pose a threat to aquatic
life and ecosystems. As reported 26 July 2023 to the Canadian Council of Ministers of the
Environment, Pollution Probe’s Great Lakes Plastic Cleanup identified cigarette butts one of the top five
items of microplastics found in the Great Lakes, and
WHEREAS cigarette filters are composed of non-biodegradable materials that can take several years
to degrade, exacerbating the problem of waste accumulation; and
WHEREAS the concept of producer responsibility promotes the idea that the party that profits from the
creation and sale of a product should also be responsible for managing the product's end-of-life
environmental impact; and
WHEREAS the Province of Ontario has successfully implemented producer responsibility programs for
various industries, such as electronics, packaging, and batteries, resulting in significant improvements
in waste management and environmental sustainability; and
WHEREAS the exclusion of cigarette manufacturers from current producer responsibility programs in
our province creates an inconsistency in environmental policy and hampers our overall efforts to
reduce waste and protect our environment. It is imperative to address the environmental impact of
cigarette manufacturing, usage, and disposal.
NOW THEREFORE BE IT RESOLVED that the Township of The Archipelago hereby requests the
Province of Ontario to include cigarette manufacturers within the scope of producer responsibility
regulations and programs;
AND FURTHER BE IT RESOLVED that the Ontario Government takes necessary steps to develop and
amend legislation to ensure cigarette manufacturers are responsible for the collection, recycling, and
proper disposal of cigarette waste and the Province of Ontario be encouraged to work collaboratively
with relevant stakeholders, including public health organizations, environmental groups, and retail
associations, to develop comprehensive and effective strategies for the inclusion of cigarette
manufacturers in producer responsibility program, taking into account the unique challenges posed by
tobacco products;
AND FURTHER BE IT RESOLVED that the Province of Ontario allocate adequate resources and
establish monitoring systems to ensure compliance with the newly imposed responsibilities by cigarette
manufacturers, including penalties for non-compliance;
AND FURTHER BE IT RESOLVED that the Province of Ontario adopts regulations and policies that
require cigarette manufacturers to:
Take financial responsibility for the collection, transportation, recycling, or safe disposal of
discarded cigarettes and related waste materials.
1.
Develop and engage in public awareness campaigns to educate the public about the
environmental impact of cigarette butt litter and implement programs to educate the public on
the safe disposal of cigarette butts.
2.
Implement measures to minimize the environmental impact of their products through the use of
sustainable materials, reduced packaging, and improved recycling initiatives;
3.
AND FURTHER BE IT RESOLVED The Ministry of the Environment actively collaborates with other
provinces and territories within Canada to encourage a nationwide approach towards including
cigarette manufacturers in Producer Responsibility initiatives;
AND FURTHER BE FINALLY RESOLVED that copies of this Resolution be sent to the Honorable
Doug Ford Premier of Ontario, the Honorable Andrea Khanjin Minister of the Environment,
Conservations and Parks, relevant Members of Provincial Parliament (MPPs), Leader of the Opposition
parties, All Municipalities in Ontario, Pollution Probe, Georgian Bay Forever, Georgian Bay Association,
and other pertinent stakeholders as appropriate, urging their support and action in this matter.
Carried
546 Niagara Street, P.O Box 250 | Wyoming ON, N0N 1T0 | 519-845-3939 | www.plympton-wyoming.com
Hon. Doug Downey October 26th 2023 Attorney General McMurtry-Scott Bldg 11th Flr, 720 Bay St.
Toronto, ON M7A 2S9
Sent via e-mail: doug.downey@ontario.ca
Re: Call for an Amendment to the Legislation Act, 2006
Dear Mr. Downey,
Please be advised that at the Regular Council Meeting on October 25th 2023, the Town of Plympton-
Wyoming Council passed the following motion, supporting the attached resolution from the Township of McKellar regarding a Call for an Amendment to the Legislation Act, 2006.
Motion 10
Moved by Councillor Kristen Rodrigues
Seconded by Councillor John van Klaveren
That Council support item ‘L’ of correspondence from the Township of McKellar regarding a Call for
an Amendment to the Legislation Act, 2006.
Carried.
If you have any questions regarding the above motion, please do not hesitate to contact me by phone or email at ekwarciak@plympton-wyoming.ca.
Sincerely,
Erin Kwarciak Clerk Town of Plympton-Wyoming
cc: Sent via e-mail Paul Calandra, Minister of Municipal Affairs and Housing Bob Bailey, MPP Sarnia-Lambton The Association of Ontario Municipalities (AMO)
Neil Oliver, CEO & President, Metroland Media Group
All Ontario Municipalities
www.westgrey.com
Corporation of the Municipality of West Grey 402813 Grey Road 4, RR 2 Durham, ON N0G 1R0 519 369 2200 October 23, 2023
Honourable Michael Parsa, Minister
MinisterMCCSS@ontario.ca
Ministry Children, Community and Social Services 7th Flr, 438 University Ave Toronto, ON, M5G 2K8
RE: Childcare availability in Ontario
Dear Minister Parsa,
Please be advised that at its meeting held on October 17, 2023, the council of the
Municipality of West Grey considered the above-noted matter and passed Resolution No.
R-231017-004 as follows:
"THAT in consideration of correspondence received from the Municipality of
Bluewater respecting childcare availability, council directs staff to send a letter
of support to the Ministry of Children, Community and Social Services with
copies being sent to the Premier of Ontario and all Ontario municipalities."
If you have any questions or concerns, please do not hesitate to contact me.
Sincerely,
Jamie Eckenswiller, AMP (he/him) Director of Legislative Services/Clerk Municipality of West Grey
Attachment: Municipality of Bluewater – Childcare availability in Ontario Resolution
Cc. Honourable Doug Ford, Premier of Ontario Ontario municipalities
October 2, 2023
The Honourable Lisa M. Thompson
Member of Provincial Parliament (MPP)
408 Queen Street, P.O. Box 426
Blyth, ON N0M 1H0
Re: Childcare availability in Ontario
Dear Minister Thompson:
The Municipality of Bluewater is concerned about the critical issue of childcare availability
in our province and how it is linked to educational requirements and low wages within the
childcare sector. We believe that addressing these issues is crucial for the well-being of our
families and the future prosperity of Bluewater and Ontario.
Childcare availability in Ontario has become an increasingly pressing problem for parents
and guardians. Access to affordable, high-quality childcare is essential for families to
balance work and family responsibilities, and it plays a vital role in supporting the early
development and education of our children. However, the lack of available childcare spaces
is a significant barrier for many parents, limiting their ability to participate fully in the
workforce and achieve financial stability.
We suspect that one of the key factors contributing to the shortage of childcare spaces is
the educational requirements imposed on childcare workers. While it is important to
ensure the safety and well-being of children in childcare settings, the current educational
requirements may be overly restrictive. These requirements often result in a shortage of
qualified childcare providers, making it challenging to expand the availability of childcare
services.
This year in the Municipality of Bluewater, we have childcare facilities and before and after
school programs that have closed or have reduced capacity due to lack of qualified staffing.
These recent closures and capacity issues have imposed a significant amount of stress on
families in our community.
Additionally, low wages within the childcare sector are a significant concern. Many
qualified and passionate individuals are discouraged from pursuing a career in childcare
due to the low wages and limited opportunities for professional growth. This low-wage
structure not only makes it difficult to attract and retain skilled childcare educators but also
effects the quality of care children receive. Investing in the professional development and
fair compensation of early childcare educators is essential to ensure that our children
receive the best care possible and the best start in life.
To address these issues and improve childcare availability in Ontario, the Municipality
urges you to consider the following actions:
1.Review and Reform Educational Requirements: Work with relevant stakeholders to
review and potentially revise the training methods of early childcare educators, striking a
balance between safety and accessibility by increasing the praxis model to learning.
2. Invest in Professional Development: Advocate for increased investment in professional
development opportunities for childcare workers to enhance their skills and qualifications.
3.Increase Wages: Support initiatives to increase the wages of childcare workers, ensuring
that they are paid a fair and competitive salary for the vital work they do.
4. Expand Funding: Work to secure additional funding for the expansion of childcare
services and facilities, especially in underserved and rural communities.
5. Promote Public Awareness: Raise public awareness about the importance of accessible
and high-quality childcare services and the need for policy changes.
This is an urgent matter that is expected to worsen and your timely response to these
concerns is needed.
By addressing these issues, we can make significant strides toward improving childcare
availability in Bluewater and Ontario and ensuring that families have the support they need
to thrive. We kindly request your timely support and advocacy on these matters and would
be grateful for any updates or initiatives related to childcare reform in our province.
Thank you for your attention to this critical issue. We look forward to your continued
dedication to the well-being of Ontario's families and children.
Sincerely,
Mayor Paul Klopp for the
Council of the Municipality of Bluewater
cc: Premier Doug Ford
Ben Lobb, Huron-Bruce MP
Hon. Michael Parsa, Minister of Children, Community and Social Services
All Ontario Municipalities
Clerk’s Department
Township of Clearview
Box 200, 217 Gideon Street
Stayner, Ontario L0M 1S0
clerks@clearview.ca | www.clearview.ca
Phone: 705-428-6230
Page 1 of 2
October 18, 2023 File: C00.2023
Premier of Ontario
Legislative Building
Queen’s Park
Toronto ON M7A 1A1
Sent by Email
Dear Premier Ford,
RE: Establishing a Guaranteed Livable Income
Please be advised that Council of the Township of Clearview, at its meeting held on October
16, 2023, passed a resolution supporting the correspondence/resolution from the Town of
Grimsby regarding establishing a guaranteed livable income:
Moved by Councillor Broderick, Seconded by Councillor McArthur, That in consideration
of correspondence received September 11, 2023, from the Town of Grimsby respecting
establishing a guaranteed livable income, Council of the Township of Clearview directs
staff to send a letter of support for the resolution passed by the Town of Grimsby to
the Premier of Ontario, the MP and MPP for Simcoe-Grey, and all Ontario
municipalities. Motion Carried.
If you have any questions regarding the above, please do not hesitate to contact the
undersigned.
Regards,
Sasha Helmkay-Playter, B.A., Dipl. M.A., AOMC
Clerk/Director of Legislative Services
cc: Brian Saunderson, MPP Simcoe Grey
Terry Dowdall, MP Simcoe Grey
Clerk’s Department October 18, 2023
Page 2 of 2
Ontario Municipalities
Clerk’s Department
Township of Clearview
Box 200, 217 Gideon Street
Stayner, Ontario L0M 1S0
clerks@clearview.ca | www.clearview.ca
Phone: 705-428-6230
Page 1 of 2
October 18, 2023 File: C00.2023
Premier of Ontario
Legislative Building
Queens Park
Toronto ON M7A 1A4
Sent by Email
RE: Municipal Codes of Conduct
Please be advised that Council of the Township of Clearview, at its meeting held on October
16, 2023, passed a resolution supporting the correspondence regarding Municipal Codes of
Conduct.
Moved by Councillor Broderick, Seconded by Councillor Walker, Whereas all Ontarians
deserve and expect a safe and respectful workplace;
Whereas, municipal governments, as the democratic institutions most directly engaged with
Ontarians need respectful discourse;
Whereas several incidents in recent years of disrespectful behaviour and workplace
harassment have occurred amongst members of municipal councils;
Whereas these incidents seriously and negatively affect the people involved and lower public
perceptions of local governments;
Whereas municipal Codes of Conduct are helpful tools to set expectations of council member
behaviour;
Whereas municipal governments do not have the necessary tools to adequately enforce
compliance with municipal Codes of Conduct;
Now, therefore be it resolved that the Township of Clearview supports the call of the
Association of Municipalities of Ontario for the Government of Ontario to introduce legislation
Clerk’s Department October 18, 2023
Page 2 of 2
to strengthen municipal Codes of Conduct and compliance with them in consultation with
municipal governments;
Also, Be It Resolved that the legislation encompass the Association of Municipalities of
Ontario’s recommendations for:
• Updating municipal Codes of Conduct to account for workplace safety and harassment;
• Creating a flexible administrative penalty regime, adapted to the local economic and
financial circumstances of municipalities across Ontario;
• Increasing training of municipal Integrity Commissioners to enhance consistency of
investigations and recommendations across the province;
• Allowing municipalities to apply to a member of the judiciary to remove a sitting
member if recommended through the report of a municipal Integrity Commissioner;
• Prohibit a member so removed from sitting for election in the term of removal and the
subsequent term of office;
And that the above resolution be circulated to the Ministry of Municipal Affairs and Housing,
MPP Brian Saunderson and all Ontario Municipalities.
If you have any questions regarding the above, please do not hesitate to contact the
undersigned.
Regards,
Sasha Helmkay-Playter, B.A., Dipl. M.A., AOMC
Clerk/Director of Legislative Services
cc: Hon. Paul Calandra, Ministry of Municipal Affairs and Housing
MPP Simcoe Grey, Brian Saunderson
Ontario Municipalities
318 Canborough St. P.O. Box 400 Smithville, ON L0R 2A0 T: 905-957-3346 F: 905-957-3219 www.westlincoln.ca
Oct 25, 2023
Ann-Marie Norio, Regional Clerk Niagara Region 1815 Sir Isaac Brock Way Thorold, ON L2V 4T7
Dear Ms. Norio:
Re: Niagara Region - Motion Respecting Recommendations from the Renfrew County
Inquest and Declaration of Intimate Partner Violence as an Epidemic
This is to confirm that at the Oct 23, 2023 Council Meeting the following resolution was adopted with respect to the above noted matter:
1.That, the correspondence received from the Regional Municipality of Niagara
regarding the Motion Respecting Recommendations from the Renfrew County
Inquest and Declaration of Intimate Partner Violence as an Epidemic, as
attached as Schedule A, be received and supported; and,
2.That, the Township of West Lincoln recognize the issues of gender-based
violence and intimate partner violence in Niagara as serious to the health and
wellness of local residents and their families; and,
3.That, the Township of West Lincoln commit to engaging with community partners
to educate and support our residents about the seriousness and long-term
danger of violence in our communities; and,
4.That, the Township of West Lincoln declare, in accordance with
Recommendation #5 of the Niagara Region request, that intimate partner
violence and gender-based violence are an epidemic; and,
5.That, a copy of this motion be sent to each of Niagara’s 12 Local Area
Municipalities; The Honourable Arif Virani, Minister of Justice; The Honourable
Doug Ford, Premier of Ontario; The Honourable Charmaine A. Williams,
Associate Minister of Women’s Social and Economic Opportunity; The
Honourable Parm Gill, Minister of Red Tape Reduction; Niagara four MPs;
Niagara’s four MPPs; the Association of Municipalities of Ontario (AMO); the
Federation of Canadian Municipalities (FCM); Mayors and Regional Chairs of
Ontario (MARCO); and Ontario’s Big City Mayors (OBCM).
If any further information is required, please contact the undersigned at 905-957-3346, Ext 6720.
Yours Truly,
Jessica Dyson Director of Legislative Services/Clerk
Niagara’s 12 Local Area Municipalities The Honourable Arif Virani, Minister of Justice; The Honourable Doug Ford, Premier of Ontario; The Honourable Charmaine A. Williams, Associate Minister of Women’s Social and Economic Opportunity;
The Honourable Parm Gill, Minister of Red Tape Reduction; Niagara four MPs; Niagara’s four MPPs; Association of Municipalities of Ontario (AMO); the Federation of Canadian Municipalities (FCM); Mayors and Regional Chairs of Ontario (MARCO); and Ontario’s Big City Mayors (OBCM)
October 26th, 2023
The Honourable Doug Downey
Ministry of the Attorney General
McMurty-Scott Building
720 Bay St., 11th Flor
Toronto, ON M7A 2S9
Via Email: doug.downey@ontario.ca
Re: Catch and Release Justice in Ontario
Please be advised that the Council of the Municipality of North Perth passed the following
resolution at their regular meeting held on October 23rd, 2023 regarding “Catch and Release”
Justice in Ontario.
Moved By: Sarah Blazek Seconded By: Matt Richardson
THAT: The Council of the Municipality of North Perth endorses the resolution from the Town of
Midland and circulates the resolution to relevant stakeholders.
CARRIED
If you have any questions regarding the above resolution, please do not hesitate to contact me.
Regards,
Sarah Carter
Acting Clerk/Legislative Services Supervisor
Municipality of North Perth
330 Wallace Ave. N., Listowel ON N4W 1L3
519-292-2062
scarter@northperth.ca
Cc: Perth-Wellington MP, John Nater
Perth Wellington MPP, Matthew Rae
All Ontario Municipalities
THE CORPORATION OF THE TOWN OF MIDLAND
575 Dominion Avenue
Midland, ON L4R 1R2 Phone: 705-526-4275
Fax: 705-526-9971
info@midland.ca
September 8, 2023 The Senate of Canada Ottawa, ON K1A 0A4 Via Email: sencom@sen.parl.gc.ca
Premier Doug Ford Legislative Building
Queen's Park
Toronto ON M7A 1A1
Via Email: premier@ontario.ca
Dear Premier Ford:
Re: “Catch and Release” Justice is Ontario
At its September 6, 2023, Regular Council Meeting with Closed Session the Council for the Town of Midland passed the following Resolution:
That the Town of Midland send a letter to the Federal and
Provincial Governments requesting meaningful improvements to
the current state of “catch and release” justice in the Ontario legal
system. Police Services across Ontario are exhausting precious time and resources having to manage the repeated arrests of the
same offenders, which in turn, is impacting their morale, and
ultimately law-abiding citizens who are paying the often
significant financial and emotional toll of this broken system; and
That this resolution be sent to other Municipalities throughout
Ontario for their endorsement consideration.
Thank you. Yours very
truly, THE CORPORATION OF THE TOWN OF MIDLAND
Sherri Edgar
Sherri Edgar, AMCT
Municipal Clerk
Ext. 2210
October 26th, 2023
The Honourable Doug Ford
Premier of Ontario
Legislative Building, Queen’s Park
Toronto, ON M7A 1A1
Via Email: premier@ontario.ca
Re: Social and Economic Prosperity Review
Please be advised that the Council of the Municipality of North Perth passed the following
resolution at their regular meeting held on October 23rd, 2023 regarding Policy Update – Social
and Economic Prosperity Review from the Association of Municipalities Ontario.
Moved By: Matt Duncan Seconded By: Allan Rothwell
THAT: The Council of the Municipality of North Perth endorses the briefing from AMO calling for
discussion on Social and Economic Prosperity and that North Perth is willing to participate.
AND THAT: The resolution be forwarded to the Premier of Ontario, AMO, Perth-Wellington MP
John Nater, Perth-Wellington MPP Matthew Rae, and all Ontario municipalities.
CARRIED
If you have any questions regarding the above resolution, please do not hesitate to contact me.
Regards,
Sarah Carter
Acting Clerk/Legislative Services Supervisor
Municipality of North Perth
330 Wallace Ave. N., Listowel ON N4W 1L3
519-292-2062
scarter@northperth.ca
Cc: AMO
Perth-Wellington MP, John Nater
Perth Wellington MPP, Matthew Rae
All Ontario Municipalities
October 26th, 2023
Minister of Long-Term Care
438 University Avenue, 8th Floor
Toronto, ON M5G 2K8
To Whom It May Concern,
Please be advised that the Council of the Municipality of North Perth passed the following
resolution at their regular meeting held on October 16th, 2023 regarding a request for support for
Bill 21, Fixing Long-Term Care Amendment Act (Till Death Do Us Part), 2022 from Catherine
Fife, Waterloo MPP.
Moved By: Lee Anne Andriessen Seconded By: Sarah Blazek
THAT: The Council of the Municipality of North Perth supports Consent Agenda Item 7.11
Catherine Fife, Waterloo MPP – Request for Support for Bill 21, Fixing Long-Term Care
Amendment Act (Till Death Do Us Part), 2022.
AND THAT: Staff be directed to forward the resolution to other provincial entities and other
Council counterparts across Ontario.
CARRIED
If you have any questions regarding the above resolution, please do not hesitate to contact me.
Regards,
Sarah Carter
Acting Clerk/Legislative Services Supervisor
Municipality of North Perth
330 Wallace Ave. N., Listowel ON N4W 1L3
519-292-2062
scarter@northperth.ca
Cc: Catherine Fife, Waterloo MPP
Perth Wellington MPP, Matthew Rae
All Ontario Municipalities
PAGE 01ELGIN COUNTY COUNCIL HIGHLIGHTS
HIGHLIGHTS
COUNCIL
TUESDAY,
OCTOBER 24, 2023
IN THIS ISSUE:
Empowering Progress: Elgin County's
Support to Modernize the MFIPPA
Enhancing Spasticity Care in
Elgin's LTCHs: Renewed
Two-Year Service Agreement
Enhancing Mobility and Wellness:
Achieva Health's Physiotherapy
Services Contract Extended for an
Additional Two Years
Ensuring Seamless Pharmacy
Services at Elgin County Homes
Boosting Southwestern Public Health:
County Council's Commitment to
Community Well-Being
A Collaborative Approach to
Taxation: Resolving
Payment-in-Lieu Discrepancies
Empowering the Arts: STEPAC's
Request for County Council
Funding Increase
Empowering Progress: Elgin County's
Support to Modernize the MFIPPA
Strengthening municipal accountability and
transparency;
Providing minimum standards for privacy
management and breach protocols;
Designating clerks as heads of municipalities under
the Act;
Regular review of the Act and General Regulation;
and
Ensuring that the Act is consistent with other
applicable legislation.
Elgin County Council supported efforts to update and
modernize the Municipal Freedom of Information and
Protection of Privacy Act (MFIPPA). This comes in
response to correspondence received from The Town
of Bracebridge requesting advocacy for updates to this
Act.
Elgin County Council directed the Warden to send a
letter of support endorsing advocacy efforts, including
but not limited to:
For the complete list of efforts, please visit the Council
Agenda package.
This letter will be sent to the Premier of Ontario,
Minister of Municipal Affairs and Housing, Minister of
Public and Business Service Delivery, Member of
Provincial Parliament for Elgin-Middlesex-London,
Local Municipal Partners, and the Association of
Municipal Managers, Clerks, and Treasurers of Ontario
to express Elgin’s support for modernizing the Act.
ELGIN COUNTY COUNCIL HIGHLIGHTS PAGE 02
Enhancing Spasticity Care in Elgin's LTCHs:
Renewed Two-Year Service Agreement
The Fixing Long-Term Care Act and Ontario Regulations 246/22 require a
Specialized Physician agreement for providing specialized medical services to the
residents of Bobier Villa, Elgin Manor, and Terrace Lodge, Elgin’s three Long-Term
Care Homes (LTCHs).
The specialized physician's role for spasticity management-neurotoxin therapy
includes providing specialized medical services, such as spasticity management-
neurotoxin therapy, as well as being accountable to the Medical Director for meeting
the Home’s policies, procedures, and protocols for medical services.
The County of Elgin Homes had a successful agreement with Dr. Adam Kassam to
provide spasticity management medical services. The County’s Director of Homes
and Seniors Services has successfully negotiated a two-year agreement with Dr.
Adam Kassam for providing specialized medical services (spasticity management)
for Bobier Villa, Elgin Manor, and Terrace Lodge, which was approved and
authorized by County Council.
Enhancing Mobility and Wellness: Achieva Health's
Physiotherapy Services Contract Extended for an Additional Two Years
Long-Term Care Home operators must provide
onsite therapy services either through a
contracted physiotherapy service or by qualified,
regulated health professionals. The services
include on-site physiotherapy, occupational
therapy, positioning, transferring, mobility
assessment, education and support, range of
motion, and group exercise.
Elgin County Homes previously had a three-year
agreement with Achieva Health for physiotherapy
services, which could be extended for two years,
subject to satisfactory performance.
Achieva Health has provided excellent service with
positive resident outcomes over the past three
years. County Council approved the increase in
physiotherapy service fees and authorized
extending the contract with Achieva Health from
January 1, 2024, to December 31, 2025.
ELGIN COUNTY COUNCIL HIGHLIGHTS PAGE 03
Ensuring Seamless Pharmacy Services at Elgin County Homes
During the September 12th, 2023, County Council Meeting, the current Pharmacy
Services agreement was extended until January 29, 2024, allowing for additional
evaluation time and a potential transition outside the holiday season. Six proposals
were received through the Request For Proposal (RFP) issued on June 12, 2023.
Advantage Care Pharmacy was recommended by the Evaluation Committee to
accept the contract.
County Council authorized staff to extend the contract for an additional two, two-year
terms for a potential seven (7) year contract in accordance with section 7.6 of the
County’s Procurement Policy, subject to satisfactory performance and mutual
agreement between both parties during the initial three-year contract term.
Once the agreement is signed, staff will begin discussions with the current provider
and Advantage Care to ensure a successful transition of pharmacy services. The
transition of pharmacy services in all Elgin County Homes is planned for the week of
January 29, 2024.
Boosting Southwestern Public Health: County Council's
Commitment to Community Well-Being
At a previous Council Meeting, County
Council received a letter from
Southwestern Public Health (SWPH)
requesting programming funding, which
was approved for $61,000. The County
recently received a letter requesting
additional support for their 2023 budget-
based funding.
Southwestern Public Health requested a
4.5% base funding increase from the
Ministry of Health but only received a 1%
increase. As a supporting partner of
SWPH, the County of Elgin and other
funding partners are responsible for the
unfunded portion of the additional
increase if the Ministry does not support
their request.
As per their budget letter to the County, Council approved a $99,657 request from
Southwestern Public Health. Council also directed the Warden to send a letter to
MPP Rob Flack, as well as Ontario Municipalities, detailing concerns with the current
Public Health funding structure that requires local governments to cover such costs.
For the complete October 24, 2023, County Council Agenda Package,
please visit the Elgin County website.
ELGIN COUNTY COUNCIL HIGHLIGHTS PAGE 04
A Collaborative Approach to Taxation:
Resolving Payment-in-Lieu Discrepancies
Payment(s)-in-Lieu are funds paid by the Province of Ontario or the Government of
Canada to Municipalities for properties that would otherwise be exempt from tax
assessment. The payments are not classified as taxes, and a portion of these funds
are directed to school boards and the upper-tier municipal government.
During the County’s 2021 year-end review, inconsistencies were discovered in
Payment(s)-in-Lieu from local Municipalities and related to the calculation of taxes
that should have been forwarded to the County. The County Treasurer initiated
discussions to investigate these inconsistencies. Interpretations of the rules of
taxation differed between the County and some Local Municipal Partners, resulting in
a historical calculation discrepancy.
Staff reports that Payment(s)-in-Lieu calculations are now annually reconciled with
Local Municipal Partners and recommended that Council should not consider placing
restrictions on reserves that penalize any of our Local Municipal Partners relevant to
this issue.
Empowering the Arts: STEPAC's Request for
County Council Funding Increase
The St. Thomas-Elgin Public Art Centre (STEPAC) has
requested increased funding from the County of Elgin to
continue providing diverse programs and activities for
people of all ages and backgrounds.
Despite STEPAC’s efforts to raise funds, the funding
allocation granted from the County of Elgin in 2008 has
remained the same. The Public Art Centre notes that this
hinders its ability to fulfill its mission effectively and
impacts the quality and diversity of programs.
The Public Art Centre requested an increase in funding
of $40,000 from the County of Elgin for 2024. County
Council recommended that this correspondence be sent
to the Budget Committee for discussions in the Budget
development process for 2024 and that a letter be sent
to STEPAC requesting additional details about the need
for these additional funds.
2023-10-17, 9:10 AMSCOR EDC Fall 2023 Newsletter
Page 1 of 6https://shoutout.wix.com/so/cdOfc2fGT?languageTag=en
SCOR EDC Newsletter
Advocacy Efforts in 2023
SCOR EDC met with six Ministers and opposition parties at the AMO
conference in August to discuss issues of regional importance to Norfolk,
Brant, Oxford, Middlesex and Elgin Counties.
Ministry of Colleges and Universities
SCOR EDC met with Minister Dunlop
regarding the importance of investing in
satellite campuses and the continued
opportunities and challenges for micro-
credentials to up-skill our workforce
Ministry of Transportation
SCOR EDC met with Minister Cho
regarding a number of issues including
community and inter-community transit,
the expansion of north-south highway
routes and dedicated funding for
shortline rail operations.
Ministry of Agriculture, Food and
Rural Affairs
The SCOR EDC Board of Directors met
with Minister Thompson and spoke
about the challenges and opportunities
for the agricultural workforce,
community transportation, rural housing
and land planning in rural areas that
support housing goals while still
protecting Class 1 agricultural lands.
Ministry of Education
Minister of Education Minister Lecce
met with SCOR EDC to discuss the
importance of continued support and
2023-10-17, 9:10 AMSCOR EDC Fall 2023 Newsletter
Page 2 of 6https://shoutout.wix.com/so/cdOfc2fGT?languageTag=en
Ministry of Infrastructure
SCOR EDC met with PA Amarjot
Sandhu regarding the increased need
for infrastructure upgrades in our rural
communities, including energy,
water/waste water and rail.
Ministry of Energy
SCOR EDC met with Minister Smith on
the importance of cutting red tape and
updating regulatory issues affecting
investment attraction and expansion.
importance of continued support and
investment in the Rural and Northern
Education Fund and encouraging
school boards to have a robust
consultation and collaboration with
municipal partners when considering
expansion, closure and building of
schools.
Opposition
SCOR EDC representatives also met
Green Party, Liberal and NDP officials
on community transit, rural school land
use planning, shortline rail, post-
secondary school satellite campuses
and investment attraction.
Learn more about our advocacy efforts
by viewing our AMO 2023 packages
linked below.
View Here
2023-10-17, 9:10 AMSCOR EDC Fall 2023 Newsletter
Page 3 of 6https://shoutout.wix.com/so/cdOfc2fGT?languageTag=en
Annual Regional MP/MPP Meeting
SCOR EDC is hosting its annual meeting with regional MPs and MPPs to
discuss issues of importance to the 5 counties.
2023-10-17, 9:10 AMSCOR EDC Fall 2023 Newsletter
Page 4 of 6https://shoutout.wix.com/so/cdOfc2fGT?languageTag=en
SCT Updates
SCOR EDC had a successful
delegation with MTO at AMO and will
be continuing the conversation with the
Ministry seeking solutions for
community transit in the region.
SCT was featured in London and Area
Works on CTV News. This newscast
has a reach of about 100,000 adults
(18+) across the region. View here
(time stamp 28:40).
Dillion Consulting also completed a
Transit Needs Assessment across the
region, regarding community and inter-
community transit. Click the button
below to view the presentation (full
report coming soon). This project was
made possible by the Government of
Canada through the Rural Transit
Solutions Fund.
View Presentation
2023-10-17, 9:10 AMSCOR EDC Fall 2023 Newsletter
Page 5 of 6https://shoutout.wix.com/so/cdOfc2fGT?languageTag=en
Other Projects and Initiatives
SCOR EDC staff have also recently participated in:
Salute to Brant Business - Business Awards Judge and attendee
Oxford County Economic Development Committee
WOWC Economic Development Committee member
Middlesex County Women in Leadership Conference
Oxford County 10-year Housing Plan Committee
County of Brant Economic Development Strategy Update
Rural Housing Information Systems Project
Workforce Strategy for Grand Erie (Brant/Norfolk/Brantford/Six
Nations)
Elgin Middlesex Oxford – London Economic Region Workforce
Advisory Committee
Program Advisory Committee- Fanshawe College Agri-Business
Management Program (Norfolk Campus)
Conestoga College Program Advisory Committee Member-
Agricultural Equipment Operator Program
SCOR EDC AGM
Stay tuned for more details!
Enbridge Gas Inc. has applied to increase its natural gas
rates effective April 1, 2024, to recover costs associated with
meeting its obligations under the Greenhouse Gas Pollution
Pricing Act and the regulations under the Ontario Emissions
Performance Standards, as well as to recover other related
account balances.
If the application is approved as filed, a typical residential
customer of Enbridge Gas Inc. would see the following
annual increase:
EGD Rate Zone (2,400 m3) $69.91
Union South Rate Zone (2,200 m3) $63.72
Union North Rate Zone (2,200 m3) $63.97
For a typical residential customer, these increases include an
annual bill increase arising from the 2024 carbon charges of
$68.79 (EGD) and $62.91 (Union South and Union North);
plus, a one-time charge of $1.12 (EGD), $0.81 (Union South)
and $1.06 (Union North) to recover the balances in the related
deferral and variance accounts.
Other customers, including businesses, will also be affected.
It’s important to review the application carefully to determine
whether you may be affected by the proposed changes.
The federal government’s Greenhouse Gas Pollution Pricing Act
establishes a carbon pricing program under which a natural gas
utility in Ontario, such as Enbridge Gas Inc., is required to pay
a carbon charge to the federal government on the volume of
natural gas that it delivers to its customers, and on the volume
of natural gas used in the operation of Enbridge Gas Inc.’s
natural gas distribution system. The federal carbon charge
came into effect on April 1, 2019, has increased annually on
April 1st between 2020 and 2023 and will increase again on
April 1, 2024.
The Ontario Emissions Performance Standards program
is the Ontario government’s carbon pricing system for
industrial emitters that came into effect on January 1, 2022,
and replaced the federal government’s Output-Based
Pricing System in Ontario.
There are three types of OEB hearings: oral, electronic and written.
The applicant has applied for, and the OEB intends to proceed with,
a written hearing. If you think a different hearing type is needed, you
can write to us to explain why.
During this hearing, we will hear questions and arguments from
participants about this case. We will also hear questions and
arguments from participants that have registered as Intervenors.
After the hearing, we will decide whether to approve the application.
HAVE YOUR SAY
You have the right to information about this application and to
participate in the process. Visit www.oeb.ca/notice and use file
number EB-2023-0196 to:
• Review the application
• File a letter with your comments
• Apply to become an intervenor
IMPORTANT DATES
You must engage with the OEB on or before November 7, 2023 to:
• Provide input on the hearing type (oral, electronic or written)
• Apply to be an intervenor
If you do not, the hearing will move forward without you, and you will
not receive any further notice of the proceeding.
PRIVACY
If you write a letter of comment, your name and the content of your
letter will be put on the public record and the OEB website. If you are
a business or if you apply to become an intervenor, all the information
you file will be on the OEB website.
Ontario Energy Board/TTY: 1 877-632-2727
Monday - Friday: 8:30 AM - 5:00 PM
oeb.ca/notice
Enbridge Gas Inc.
1 877-362-7434
Monday - Friday: 8:30 AM - 5:00 PM
https://www.enbridgegas.com/en/about-
enbridge-gas/regulatory
NOTICE OF A
RATE HEARING
Enbridge Gas Inc. has applied to
increase its natural gas distribution rates
This hearing will be held under section 78 of the
Ontario Energy Board Act, 1998.
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The Municipality of Bayham
56169 Heritage Line
PO Box 160
Straffordville, ON N0J 1Y0
October 20, 2023
Dear Mayor Ketchabaw and Bayham Council,
I am writing to request your support for Elgin County's grant application to the Federal
Economic Development Agency for Southern Ontario. We are undertaking this initiative
to develop an investment attraction strategy that leverages our strategic location, recent
developments in electric vehicle battery production, and the increasing interest in the
development opportunities within our region. This project is not just about Elgin County;
it's about strengthening our entire community.
The project's success hinges on the collaborative support of our local municipalities.
Each of you plays a vital role in our shared future, and your letter of support will
demonstrate your commitment to our regional development and growth.
By endorsing Elgin County's grant application, you are advocating for a project that
encompasses a multitude of advantages:
1. Economic Growth: The project is designed to foster clean economic growth by
promoting electric vehicle manufacturing, reducing environmental impact, and
creating new job opportunities within our region.
2. Local Business Growth: Your support will contribute to the growth of small to
medium-sized businesses, particularly in the clean technology sector, ensuring
that our local enterprises are well-positioned for the future.
3. Inclusivity and Regional Coverage: Endorsing this project showcases your
commitment to promoting inclusivity and diversifying the regional economy,
ensuring a more balanced and sustainable future.
4. Localizing Supply Chains: The project will contribute to localizing supply
chains, ensuring greater resilience in the face of evolving global markets.
While we are excited about the potential benefits of this initiative, we also recognize that
challenges and risks are an inherent part of any undertaking of this magnitude. Your
support will help mitigate these risks and increase our chances of success.
The County of Elgin has identified potential risks, such as a lack of municipal capacity,
infrastructure costs, power capacity shortages, and energy consumption growth.
However, we are confident that our collaborative approach, strong partnerships, and
risk mitigation measures will lead to a positive outcome. With your support, we can
address these challenges more effectively and ensure the success of the project.
We understand the importance of your role in our shared future and would greatly
appreciate your endorsement of Elgin County's grant application. This collaborative
effort will not only benefit Elgin County but also the entire region, creating a prosperous,
sustainable, and inclusive community for our residents.
To provide your letter of support or if you have any questions or require further
information about the project, please do not hesitate to contact us. We value your input,
and we are committed to working closely with you to develop and implement this
strategy.
Thank you for considering our request.
Sincerely,
Carolyn Krahn
Manager of Economic Development, Tourism and Strategic Initiatives
519-631-1460 | ckrahn@elgin.ca
Attachments:
1. Report to County Council Re: Investment Attraction – FedDev Grant Application
2. Letter of Support Template
1
REPORT TO COUNTY COUNCIL
FROM: Carolyn Krahn, Manager of Economic Development, Tourism and Strategic Initiatives
DATE: October 3, 2023 SUBJECT: Investment Attraction – FedDev Grant Application
RECOMMENDATIONS:
THAT staff be directed to work with the Local Municipal Partners to submit a grant application to FedDev Ontario to support the development and implementation of an investment attraction strategy.
INTRODUCTION:
The opening of the Amazon Fulfillment Centre and the development of the Power SE Gigafactory have generated significant interest from the private sector in both industrial and residential land development within the County. By working with our Local Municipal Partners, the County can maximize this opportunity for the entire region and ensure that the benefits of this growth are realized by our communities.
Economic Development staff, with input from the local Chief Administrative Officers, are working on a grant application to FedDev Ontario. This grant will help us create a plan to attract investments to our region. A joint application makes it more likely that our grant application will succeed and that the resulting plan will benefit the entire area.
FedDev Ontario supports not-for-profit and community organizations with grants ranging from $125,000 to $10 million per project. They focus on clean economic growth, helping growing companies, advancing technology, and aiding in the transition of traditional industries. They prioritize inclusive growth and regional coverage, welcoming projects
that benefit underrepresented groups and communities. Successful projects aim to make local economies better by filling gaps, attracting businesses, and promoting new ideas. They include supporting major employers, creating economic clusters, expanding into new markets, and making supply chains
local. The grant is open to industry organizations, municipalities, and non-profits that drive economic growth and development. For more information on this grant opportunity, visit FedDev Ontario. The grant application form is also attached to this report.
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2
DISCUSSION:
The proposed project will position Elgin County and the surrounding region as a hub for the manufacturing of electric vehicles and will foster investment and stimulate business growth. By leveraging strategic advantages such as our location at the heart of the
Great Lakes Automotive Corridor, proximity to the new Volkswagen electric vehicle
battery factory, and access to critical minerals, the project aims to create a thriving ecosystem with increased business activity, talent attraction, and global competitiveness in rural southern Ontario.
1. Objectives
Attract Investment and Develop the Electric Vehicle Battery Supply Chain: The primary objective is to attract significant investment to Elgin County, facilitating
the development of a robust electric vehicle battery supply chain. Our strategic
location makes us a prime choice for manufacturing and supplying products and services within the electric vehicle battery supply chain.
Foster Business Scale-up and Diversification: The project seeks to stimulate the
growth of small to medium-sized businesses actively supporting the electric
vehicle battery supply chain and related industries.
Connect Smaller Communities to Globally Competitive Economies: The project will enhance economic diversification and connect the lower tier municipalities
within Elgin County to globally competitive economies. By establishing a cluster
that fosters collaboration among businesses, educational institutions, and research organizations, the project lays the foundation for a vibrant and innovative ecosystem, promoting job creation and prosperity for the entire region.
2. Project Overview
Timeline Task Cost
November –December 2023
Work with Lower Tier Municipalities to Clarify Goals The project will build a strategy to coordinate a collective response to the rapid growth expected in the region. The goal is to optimize support for investors and implement a managed growth strategy that
addresses the needs of current and future businesses
and residents. Growth strategies will be informed by Official Plans and other key documents to manage potential competition and synergies in various types of growth.
Staff Time
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3
November – December 2023
Update Vacant Land Inventory The project will collaborate with the lower tier municipalities to gather lists of current vacant lands in the County. This information will be added to our GIS
maps to make it easier for potential investors to access
all available land and supporting information in one location.
Staff Time
October 2023 – June 2024
Complete Master Servicing Study A consultant will be engaged to map existing servicing infrastructure (water, waste water, gas, hydro, fibre)
onto the vacant land inventory, providing accurate
information to potential investors.
$475,000
December 2023 – February 2024
Identify Parcels Ready for Development In partnership with the lower tier municipalities, the project will contact landowners to determine their interest in marketing their lands to potential investors.
Staff Time
June 2024 – July 2024 Address Servicing Gaps The Master Servicing Study will provide options and
recommendations for necessary infrastructure, ensuring its availability for development.
Staff Time
January 2024 – September
2024
Update Incentives Staff will work with the Local Municipal Partners to review and evaluate the current Community
Improvement Plan (CIP). Following the review, staff will
consult with the local municipalities to determine the growth priorities for each municipality and update the CIP to support the growth of existing businesses and to attract investment in priority sectors.
Staff Time
November
2023 – May
2024
Streamline Planning Processes
In partnership with the local municipalities, the project
will strengthen planning services and streamline planning applications and approvals to expedite the development process for investors.
Staff Time
June 2024 – June 2026 Develop Workforce Attraction and Retention Plan Collaborating with relevant organizations, the project will establish goals and actions for workforce training,
education, diversity, equity, and inclusion initiatives, addressing housing and transportation needs.
Staff Time
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4
June 2024 – June 2026 Create and Implement Marketing and Lead Generation Strategy The project aims to develop a comprehensive marketing and lead generation strategy to attract
potential investors and generate interest in Elgin
County. This will involve creating a compelling community profile highlighting the county's strengths, using effective advertising methods such as a dedicated website, ads, and face-to-face meetings.
The lead generation process will include market
research and targeted outreach efforts to identify potential investors. The goal is to engage potential leads directly, providing information and facilitating meetings with stakeholders to secure investments that contribute to establishing Elgin County as a hub for the
manufacturing of electric vehicles.
$150,000
October 2024 - ongoing
Establish BR+E Program and Evaluate Strategies Developing an investment aftercare program and using data to enhance investment attraction and retention strategies, the project will consider existing businesses
and provide opportunities for expansion.
Staff Time
FINANCIAL IMPLICATIONS:
The grant ask would be $625,000 with the County’s and Local Municipality’s
contribution being their staff time. ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin Growing Elgin Investing in Elgin
☒ Ensuring alignment of
current programs and services with community need.
☒ Exploring different
ways of addressing community need.
☒ Engaging with our
community and other stakeholders.
☒ Planning for and
facilitating commercial, industrial, residential, and agricultural growth.
☒ Fostering a healthy
environment.
☒ Enhancing quality of
place.
☒ Ensuring we have the
necessary tools, resources, and infrastructure to deliver programs and services
now and in the future.
☒ Delivering mandated
programs and services
efficiently and effectively.
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5
Additional Comments: LOCAL MUNICIPAL PARTNER IMPACT:
County staff will work with the Local Municipal Partners to draft the grant application. If
the application is successful, staff will work closely with the local municipalities to
develop and implement a County-wide investment attraction strategy. COMMUNICATION REQUIREMENTS:
County staff will reach out to the Local Municipal Partners to request letters of support for the grant application. The result of the application will also be shared with the Local Municipal Partners.
CONCLUSION:
Recent industrial developments have spurred private sector interest in both industrial and residential land development within Elgin County and the surrounding region. By working with our Local Municipal Partners and pursuing a grant from FedDev Ontario, the County can maximize this opportunity for economic growth. The proposed project aligns with the FedDev vision of supporting regional initiatives, clean economic growth,
technology advancement, and inclusive development. The proposed project aims to create a vibrant ecosystem for the manufacturing of electric vehicles. Looking forward, our commitment extends to ongoing initiatives such as the BR+E Program and the support of existing businesses. By leveraging local assets and resources, this project seeks to solidify Ontario's position as a leader in the electric vehicle industry, while
creating a sustainable future for Elgin County and its communities. All of which is Respectfully Submitted Approved for Submission
Carolyn Krahn Don Shropshire Manager of Economic Development, Chief Administrative Officer/Clerk Tourism and Strategic Initiatives
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Page 72 of 140
The Honourable Filomena Tassi
Federal Economic Development Agency for Southern Ontario
101-139 Northfield Drive West
Waterloo, Ontario
N2L 5A6
November 1, 2023
Dear Minister Tassi,
I am writing on behalf of [Your Municipality] to express our support for the grant application submitted
by the County of Elgin. We are committed to working with the County of Elgin to advance economic
development, foster inclusive growth, and position the region as a hub for electric vehicle battery
production and manufacturing. The proposed investment attraction strategy is not only aligned with the
priorities of FedDev Ontario but also holds tremendous promise for our community and the broader
region.
The County of Elgin's project plan reflects a clear understanding of the potential opportunities and
challenges in our region. We believe this initiative has the potential to generate significant benefits, not
only for Elgin County but for the surrounding municipalities and the broader economy. The timeline,
objectives, and partnerships outlined in the grant application showcase the comprehensive approach
that the County of Elgin is taking to create a thriving ecosystem for electric vehicle manufacturing and
related industries.
In light of the project's scope and impact, we wish to highlight key areas of support:
1. Clean Economic Growth: The project aligns with the imperative of fostering clean economic
growth by promoting the manufacturing of electric vehicles and sustainable technologies. Elgin
County's strategic location within the Great Lakes Automotive Corridor makes it well-suited to
support such environmentally responsible initiatives.
2. Growing Companies: By fostering the growth of small to medium-sized businesses in the electric
vehicle battery supply chain, the project actively supports the growth of companies in the clean
technology sector. This focus on local businesses aligns with our community's vision for
economic development.
3. Inclusive Growth and Regional Coverage: The project's focus on connecting smaller rural
communities in Elgin County to globally competitive economies promotes regional inclusivity
and bolsters economic diversification. This approach aligns with our municipality's vision for
balanced and inclusive growth.
4. Making Supply Chains Local: The project's dedication to addressing infrastructure and servicing
gaps is essential for localized supply chains, which will increase the resilience of the electric
vehicle industry in our region and support our sustainability objectives.
However, we acknowledge that any endeavor of this magnitude comes with its share of risks and
challenges. It is crucial to be prepared and proactive in addressing these potential roadblocks. The
County of Elgin has identified several key risks associated with the project, including a lack of capacity at
the municipal level, infrastructure costs, power capacity shortages, energy consumption growth, and
more. To mitigate these risks, the project plan outlines a range of measures, such as shared servicing
opportunities, master servicing studies, regional solutions, and public-private partnerships.
We are confident that the County of Elgin's risk mitigation measures, combined with strong regional
partnerships, will help ensure the successful implementation of the project.
In conclusion, we wholeheartedly endorse the County of Elgin's grant application and believe that their
investment attraction strategy will not only benefit our municipality but will have a positive ripple effect
on the entire region. We look forward to the prospect of a cleaner, more diversified, and economically
vibrant future, and we eagerly await the positive impact this project will have on our local communities.
Should you have any questions or require further information, please do not hesitate to contact us. We
are committed to working hand in hand with the County of Elgin to support and contribute to the
success of this transformative initiative.
Thank you for your consideration.
Sincerely,
[Your Name] [Your Title] [Your Municipality]
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: November 2, 2023
REPORT: TR-16/23 SUBJECT: CONSIDERATION OF THE ESTABLISHMENT OF A LIGHTHOUSE RESERVE BACKGROUND
On October 3, 2023, Council received Report TR-14/23 re 2024-2033 Capital Budget – Draft. Council passed the following motion:
Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report TR-14/23 re 2024-2033 Capital Budget - Draft be received for information; AND THAT staff be directed to begin the procurement process for Capital Item No. FD-
05; AND THAT staff be directed to report to Council further on Capital Item Nos. FD-06, PW-35, and PW-29; AND THAT Council approve in principle the 2024-2033 Capital Budget with amending Capital Item No. W-03 to be $17,500 and Capital Item No. PR-03 to be moved to 2024 from 2026. Identified in the Capital Budget is Item FA-08 – Port Burwell Lighthouse. The Item was approved for 2025 and an estimated value of $1,506,250, based on an estimate provided by a+LINK Architecture as the heritage consultant on the file. Additionally, there is much interest in the community regarding donations in support of the
Lighthouse rehabilitation and ongoing maintenance, which requires the Municipality intake funds and reserve same for this purpose. The Municipality is already receiving inquiries in this regard from various parties. The Municipality can offer Canadian Revenue Agency (CRA) Charitable
Tax Receipts for donations exceeding $10 or more for individuals or corporations. This mechanism was used for the Straffordville Hall Rehabilitation in 2015 and continues to be used for donations for the hall, cemeteries, and other municipal assets.
DISCUSSION Staff have identified three options for handling any donations received for the Lighthouse. These are elaborated below.
First Option – Facilities Reserve The Facilities Reserve is a general reserve used for capital improvement purposes at Municipal
facilities. Recently, funds from the Facilities Reserve have been used for the Straffordville Community Centre (SCC) expansion and the Port Burwell Lighthouse stabilization work. This reserve also receives a budgeted, annual transfer with respect to libraries.
Given this reserve has a history of being used for the Lighthouse, it follows that it could be used for the Lighthouse rehabilitation and any future maintenance.
Benefits
No additional reserve or reserve fund needs to be created.
History of using the Facilities Reserve for the Lighthouse. Cons
Additional staff time to track inflows and outflows of funds to ensure donations are used
for the Lighthouse
Additional staff to provide for any reporting regarding donations/inflows and expenses, if required. Second Option – Creation of Lighthouse Reserve
A Lighthouse Reserve could be created as a standalone reserve for whatever purposes Council chooses, whether for the rehabilitation only, or for the rehabilitation and ongoing maintenance
requirements. Benefits
Transparent reporting of donations/inflows and expenses in regards to the Lighthouse.
No confusion between Lighthouse funds and other facility capital allocations.
Third Option – Repurpose Dredging Reserve to Lighthouse Reserve At year-end 2022, the Dredging Reserve contained $63,600. This reserve has not be used since
at least 2011, and there is no intent to use the funds for dredging purposes, given how little of an impact the funds would have with respect to the mouth of the Port Burwell Harbour. An option Council could consider – basically an extension of Option No. 2, above – is to repurpose the existing Dredging Reserve as the Lighthouse Reserve.
The Benefits are much of the same as Option No. 2, with the additional benefit of allocating $63,600 to the project. Staff request Council’s direction regarding how to intake and reserve Lighthouse donations provided in support of rehabilitation and general maintenance for same. Based on the options above, staff would recommend Option No. 3 – repurposing the Dredging Reserve – if there is desire to intake donations for the Lighthouse.
Council should note that the creation of a Lighthouse Reserve and/or the acceptance of donations for the rehabilitation and/or general maintenance of the Lighthouse may mean that Council is obligated to proceed with the rehabilitation works and general upkeep going forward. This, however, is consistent with Council’s 2023-2026 Strategic Plan, specifically Goal 1.2 as identified in this Report.
STRATEGIC PLAN
1.2: Quality of Place > To develop policies, plans and strategies that continually enhance the visitor experience to Bayham, and increase the economic benefit of tourism to the community.
Initiative(s): Rehabilitate the Port Burwell Lighthouse
3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not applicable. RECOMMENDATION
1. THAT Staff Report TR-16/23 re Consideration of the Establishment of a Lighthouse Reserve be received for information; 2. AND THAT the Dredging Reserve be repurposed as the Lighthouse Reserve;
3. AND THAT the Lighthouse Reserve be used for the rehabilitation and/or future general maintenance requirements of the Port Burwell Lighthouse. Respectfully submitted: Reviewed by: Lorne James, CPA, CA Thomas Thayer, CMO, AOMC Treasurer Chief Administrative Officer
REPORT
CLERK
TO: Mayor & Members of Council
FROM: Meagan Elliott, Clerk
DATE: November 2, 2023
REPORT: CL-13/23 SUBJECT: TREE CANOPY AND PROGRAM POLICY
BACKGROUND
At the March 2, 2023 meeting, Council received Report PS-04/23 re Municipal Tree Program,
and passed the following motion:
Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report PS-04/23 re Municipal Tree Program be received for information; AND THAT staff be directed to utilize 2-gallon size tree stock as a part of the Municipality’s Tree Program; AND THAT staff be directed to open applications to the Tree Program and hold a pick-up day at a date determined by staff; AND THAT Council supports an application to Tree Canada for funding to support the Tree Program; AND THAT a revised, comprehensive Tree Policy including Tree Program Procedures be drafted and presented to Council for consideration. DISCUSSION The draft Policy is attached to this Report for consideration. Staff will advertise the four-week
application period in accordance with the Policy in Q1/Q2 2024, and will also coordinate and communicate a 2024 Pick-up Day.
The Policy includes some specific sections to note:
1) Development Applications – A requirement for trees removed under a development/planning process through which at least one (1) new buildable lot is created will have to reasonably replace the trees, which shall include plantings on each newly-created building lot. This is to the satisfaction of identified Municipal staff and
meant to encourage replenishment of the municipal tree canopy. 2) Policy includes updated Bayham Tree Program process, including the direction from Council regarding size of stock. Type(s) of stock are at staff’s discretion, as this will depend on availability of stock outside of Municipal control, and may require differing vendors from year-to-year to ensure financial prudence.
3) Carryovers from the previous Policy regarding the general benefit of trees and criteria under which staff may consider removal of same on municipal property, and roadside
brushing. The Policy will generally be administered by the Manager of Public Works; however, with
respect to the Bayham Tree Program, administration will be joint between the Manager of Public Works and the Clerk.
Input regarding any tree impacts during applicable development processes will be sought from the Planning Coordinator in support of the Policy. The Elgin County Tree Commissioner may also be required to provide input and issue a permit for tree removal.
STRATEGIC PLAN
2.3: Quality of Life > To engage the community in raising its value for and consciousness of the environment through innovative natural area, energy and other environmental conservation initiatives Initiative(s): Not applicable. ATTACHMENTS
1. Draft Tree Canopy and Program Policy RECOMMENDATION
THAT Report CL-13/23 re Tree Canopy and Program Policy be received for information;
AND THAT the appropriate by-law be brought forward to adopt the policy as presented. Respectfully Submitted by: Reviewed by:
Meagan Elliott Thomas Thayer, CMO, AOMC Clerk Chief Administrative Officer
Bayham Tree Canopy and Program Policy Section 1 – Purpose The purpose of the Tree Canopy and Program Policy is to encourage the protection and expansion of Bayham’s tree canopy and natural vegetation through planting and maintaining vegetation on municipally-owned lands, as well as outline the procedure in which the Bayham Tree Program operates, which applies to privately-owned lands in the municipality. Section 2 – Scope
This Policy shall apply to all lands within the boundaries of the Municipality of Bayham. Section 3 – Definitions
“Clerk” shall mean the Clerk of the Municipality, or designate. “Council” shall mean the Council of the Municipality. “Manager of Public Works” shall mean the Manager of Public Works of the Municipality,
or designate.
“Municipality” shall mean The Corporation of the Municipality of Bayham
Section 3 – Application General
Council respects the value of the trees and plantings in municipal parks and other municipally-owned lands. Preservation and expansion of tree canopies and vegetative cover contributes to a healthy and vibrant community. Trees are a valuable asset to the municipality as they:
Contributed in the reduction of carbon dioxide levels;
Act as noise and visual buffers;
Moderate climate conditions by providing share and moderating wind and snow effects;
Provide shelter and food sources for wildlife; and,
Contribute to the Municipality of Bayham’s aesthetic values through their colour and form. Tree Removal However, municipalities must adopt a pragmatic approach to tree removal within open municipal
road allowances considering public safety, durability of assets, and reduction of exposure to liability.
The decision to remove trees from, and conduct brushing activities in, a municipal road allowance is a subjective decision which shall be made under the sole, absolute, and unfettered discretion of the Manager of Public Works, considering any and all of the following factors:
Road shading;
Ditching and/or drainage requirements;
Clear Zone Offset distances;
The Ontario Roadside Safety Manual, and sector best practices;
Application legislation and associated regulations;
Any other relevant document or information as may be deemed prudent by the Manager of Public Works; and,
The value trees bring to the municipality, as identified in the General section of this Policy. Development Applications
Development in Bayham may require the removal of mature trees. It is the intent of this Policy to encourage replacement of any trees removed in support of any development in Bayham. Any trees to be removed in support of any development and/or planning application before the Municipality shall be identified to the Municipality during the application phase and, if approved, reasonably replaced within the development plans presented in support of such an application. These development plans may require a Tree Planting Plan to be provided, identifying the type and location of each proposed tree. Approval of tree removal may require input and the issuance of a permit by the Elgin County Tree Commissioner. Any development and/or planning application before the Municipality, in which at least one (1) private buildable lot is to be created through the process, shall be required to plant at least (1) tree on each buildable lot.
Decision regarding the type and location of any tree required under this Section shall be to the satisfaction of the Manager of Public Works.
Section 4 – Bayham Tree Program
Annually with the Municipality’s budget, Council may provide an amount of funding for tree planting on private property. The funding shall be administered through the Bayham Tree Program (hereinafter in this Section, the “Program”). The Program is a first-come, first-served, application-based program open to any person wishing to plants trees on private property within the municipality. Applications for the Program will open for a four-week period in the spring of any calendar year. The four-week period shall be determined by staff and is heavily dependent on the scheduled delivery date of tree stock. The maximum number of trees a single property can request in a single calendar year shall be two (2). At the close of applications, all applications will be reviewed by staff to determine whether the budget can accommodate all trees requests. If it can, all applications will be submitted for bulk
purchasing. If it cannot, only the applications received within the scope of the identified funding will be submitted for bulk purchasing.
If staff become aware of budgetary constraints during the open application process, staff, at their sole, absolute, and unfettered discretion, may either 1) close applications prior to the identified closing date; or, 2) approach Council to expand funding for the Program in the applicable
calendar year. Ultimately, any submitted applications that cannot fit within the approved budget for the Program will not be filled. If, at the close of applications, there are extra trees, staff may extend the application period at their discretion.
Trees shall be provided via a Pick-up Day to be held at the Public Works Yard, 8354 Plank Road, at a date and time to be determined annually by staff. The Pick-up Day will be the sole method of receiving your allotted trees.
Staff may at any time apply for any grant or funding opportunity in support of the Program. Trees purchased by the Municipality in support of the Program will be two-gallon stock. Staff will determine the type(s) of trees available for a given calendar year. Applications will be contingent upon the trees being placed wholly on private property and at least two (2) metres from any lot line. The landowner applying for and obtaining trees through the Program shall be solely responsible for the planting and ongoing maintenance of same. Administration Any Sections regarding tree planting and/or removal or maintenance or Municipal lands shall be
administered by the Manager of Public Works. The Bayham Tree Program shall be administered in joint by the Clerk and Manager of Public
Works.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2023-082 A BY-LAW TO ADOPT A TREE CANOPY AND PROGRAM POLICY
AND WHEREAS Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, requires a
Municipality to adopt and maintain a policy for the manner in which the Municipality will protect and enhance the tree canopy and natural vegetation in the Municipality; AND WHEREAS Council for the Municipality of Bayham is desirous of enacting such a
policy including language for the annual Tree Program;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Tree Canopy and Program Policy attached hereto as Schedule “A” and
forming part of this by-law is hereby adopted; 2. AND THAT this By-law shall come into full force and effect upon final passing.
3. AND THAT By-law No. 2016-036 be repealed.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2nd DAY OF NOVEMBER 2023.
____________________________ _____________________________ MAYOR CLERK
Bayham Tree Canopy and Program Policy Section 1 – Purpose The purpose of the Tree Canopy and Program Policy is to encourage the protection and expansion of Bayham’s tree canopy and natural vegetation through planting and maintaining vegetation on municipally-owned lands, as well as outline the procedure in which the Bayham Tree Program operates, which applies to privately-owned lands in the municipality. Section 2 – Scope
This Policy shall apply to all lands within the boundaries of the Municipality of Bayham. Section 3 – Definitions
“Clerk” shall mean the Clerk of the Municipality, or designate. “Council” shall mean the Council of the Municipality. “Manager of Public Works” shall mean the Manager of Public Works of the Municipality,
or designate.
“Municipality” shall mean The Corporation of the Municipality of Bayham
Section 3 – Application General
Council respects the value of the trees and plantings in municipal parks and other municipally-owned lands. Preservation and expansion of tree canopies and vegetative cover contributes to a healthy and vibrant community. Trees are a valuable asset to the municipality as they:
Contributed in the reduction of carbon dioxide levels;
Act as noise and visual buffers;
Moderate climate conditions by providing share and moderating wind and snow effects;
Provide shelter and food sources for wildlife; and,
Contribute to the Municipality of Bayham’s aesthetic values through their colour and form. Tree Removal However, municipalities must adopt a pragmatic approach to tree removal within open municipal
road allowances considering public safety, durability of assets, and reduction of exposure to liability.
The decision to remove trees from, and conduct brushing activities in, a municipal road allowance is a subjective decision which shall be made under the sole, absolute, and unfettered discretion of the Manager of Public Works, considering any and all of the following factors:
Road shading;
Ditching and/or drainage requirements;
Clear Zone Offset distances;
The Ontario Roadside Safety Manual, and sector best practices;
Application legislation and associated regulations;
Any other relevant document or information as may be deemed prudent by the Manager of Public Works; and,
The value trees bring to the municipality, as identified in the General section of this Policy. Development Applications
Development in Bayham may require the removal of mature trees. It is the intent of this Policy to encourage replacement of any trees removed in support of any development in Bayham. Any trees to be removed in support of any development and/or planning application before the Municipality shall be identified to the Municipality during the application phase and, if approved, reasonably replaced within the development plans presented in support of such an application. These development plans may require a Tree Planting Plan to be provided, identifying the type and location of each proposed tree. Approval of tree removal may require input and the issuance of a permit by the Elgin County Tree Commissioner. Any development and/or planning application before the Municipality, in which at least one (1) private buildable lot is to be created through the process, shall be required to plant at least (1) tree on each buildable lot.
Decision regarding the type and location of any tree required under this Section shall be to the satisfaction of the Manager of Public Works.
Section 4 – Bayham Tree Program
Annually with the Municipality’s budget, Council may provide an amount of funding for tree planting on private property. The funding shall be administered through the Bayham Tree Program (hereinafter in this Section, the “Program”). The Program is a first-come, first-served, application-based program open to any person wishing to plants trees on private property within the municipality. Applications for the Program will open for a four-week period in the spring of any calendar year. The four-week period shall be determined by staff and is heavily dependent on the scheduled delivery date of tree stock. The maximum number of trees a single property can request in a single calendar year shall be two (2). At the close of applications, all applications will be reviewed by staff to determine whether the budget can accommodate all trees requests. If it can, all applications will be submitted for bulk
purchasing. If it cannot, only the applications received within the scope of the identified funding will be submitted for bulk purchasing.
If staff become aware of budgetary constraints during the open application process, staff, at their sole, absolute, and unfettered discretion, may either 1) close applications prior to the identified closing date; or, 2) approach Council to expand funding for the Program in the applicable
calendar year. Ultimately, any submitted applications that cannot fit within the approved budget for the Program will not be filled. If, at the close of applications, there are extra trees, staff may extend the application period at their discretion.
Trees shall be provided via a Pick-up Day to be held at the Public Works Yard, 8354 Plank Road, at a date and time to be determined annually by staff. The Pick-up Day will be the sole method of receiving your allotted trees.
Staff may at any time apply for any grant or funding opportunity in support of the Program. Trees purchased by the Municipality in support of the Program will be two-gallon stock. Staff will determine the type(s) of trees available for a given calendar year. Applications will be contingent upon the trees being placed wholly on private property and at least two (2) metres from any lot line. The landowner applying for and obtaining trees through the Program shall be solely responsible for the planting and ongoing maintenance of same. Administration Any Sections regarding tree planting and/or removal or maintenance or Municipal lands shall be
administered by the Manager of Public Works. The Bayham Tree Program shall be administered in joint by the Clerk and Manager of Public
Works.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WATERFRONT ADVISORY COMMITTEE MINUTES TRACKLESS LOUNGE 56169 Heritage Line, Straffordville, ON Monday, October 16, 2023 5:00 p.m. PRESENT: CHAIR RAINEY WEISLER COMMITTEE MEMBERS SERGE PIETERS MARNI WOLFE ASHLEY CARDINAL ABSENT: EARL SHEA
STAFF ATTENDANCE: CAO|CLERK THOMAS THAYER
CLERK MEAGAN ELLIOTT MANAGER OF PUBLIC WORKS / DRAINAGE SUPERINTENDENT STEVE ADAMS 1. CALL TO ORDER Committee Chair Weisler called the meeting to order at 5:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared.
3. DELEGATIONS
4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S)
A. Minutes of the Waterfront Advisory Committee Meeting held July 17, 2023 Moved by: Committee Member Wolfe Seconded by: Committee Member Pieters THAT the minutes of the Waterfront Advisory Committee Meeting held July 17, 2023 be
approved as presented. CARRIED 5. MATTERS OF BUSINESS
A. Memo WAC-09/23 re Council Decisions – WAC Recommendations to Council
2
Moved by: Committee Member Pieters Seconded by: Committee Member Cardinal
THAT Memo WAC-09/23 re Outcomes of Recommendations to Council be received for information.
CARRIED
B. Memo WAC-10/23 re 2023 Education Sessions / 2024 Blue Flag Application Moved by: Committee Member Wolfe Seconded by: Committee Member Cardinal THAT Memo WAC-10/23 re 2023 Education Sessions / 2024 Blue Flag Application be received for information; AND THAT consideration be given to the following types of educational programming in 2024:
Flag-raising
Partnerships with local schools
Ecodemy educational programming
Clean-up days with community partners
Increased Blue Flag program visibility and opportunities to access information CARRIED
C. Memo WAC-11/23 re Committee Procedure and Terms of Reference
Moved by: Committee Member Pieters Seconded by: Committee Member Cardinal THAT Memo WAC-11/23 re Committee Procedure and Terms of Reference be received for information. CARRIED
D. Memo WAC-12/23 re 2024 Committee Meeting Schedule Moved by: Committee Member Pieters Seconded by: Committee Member Wolfe THAT Memo WAC-12/23 re 2024 Committee Meeting Schedule be received for information;
AND THAT the first meeting of 2024 will take place on January 15, 2024.
CARRIED 6. ADJOURNMENT Moved by: Committee Member Wolfe Seconded by: Committee Member Pieters
3
THAT the Waterfront Advisory Committee Meeting be adjourned at 6:08 p.m.
CARRIED
CHAIR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM MUSEUM ADVISORY COMMITTEE MINUTES TRACKLESS LOUNGE 56169 Heritage Line, Straffordville Wednesday, October 18, 2023 5:00 p.m. PRESENT: CHAIR SUSAN CHILCOTT COMMITTEE MEMBERS ROY SULLIVAN RON BRADFIELD ABSENT: ROBERT PONZIO JEAN-ANN BARANIK
STAFF ATTENDANCE:
PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL CLERK MEAGAN ELLIOTT CURATOR JENNIFER BEAUCHAMP 1. CALL TO ORDER Committee Chair Chilcott called the meeting to order at 5:02 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared.
3. DELEGATIONS
4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S)
A. Minutes of the Museum Advisory Committee Meeting held July 19, 2023 Moved by: Committee Member Sullivan
Seconded by: Committee Member Bradfield THAT the minutes of the Museum Advisory Committee Meeting held July 19, 2023 be approved
as presented. CARRIED 5. MATTERS OF BUSINESS A. Curator Monthly Reports – July and August 2023 Moved by: Committee Member Bradfield
Seconded by: Committee Member Sullivan
2
THAT the Curator Monthly Reports – July and August 2023 be received for information.
CARRIED B. Student Report – August and September 2023 Moved by: Committee Member Sullivan Seconded by: Committee Member Bradfield
THAT the Student Report – August and September 2023 be received for information. CARRIED
C. Memo MAC-08/23 re January 2024 Meeting Date Moved by: Committee Member Sullivan Seconded by: Committee Member Bradfield THAT Memo MAC-08/23 re Museum Advisory Committee January Meeting date be received for
information; AND THAT Wednesday, January 17, 2024 at 5:00 pm be the first Regular Meeting for the
Museum Advisory Committee for 2024. CARRIED
D. Memo MAC-09/23 re Council Decisions – MAC Recommendations
Moved by: Committee Member Bradfield Seconded by: Committee Member Sullivan THAT Memo MAC-09/23 re Council Decisions – MAC Recommendations be received for information. CARRIED
E. Memo MAC-10/23 re Lighthouse Reports, Costing and Capital Budget
Moved by: Committee Member Bradfield Seconded by: Committee Member Sullivan THAT memo MAC-10/23 re Lighthouse Reports, Costing and Capital Budget be received for information.
CARRIED 6. ADJOURNMENT Moved by: Committee Member Sullivan Seconded by: Committee Member Bradfield
3
THAT the Museum Advisory Committee Meeting be adjourned at 5:36 p.m.
CARRIED
CHAIR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2023-083 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE
COUNCIL MEETING HELD NOVEMBER 2, 2023 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held November 2, 2023 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2nd DAY OF NOVEMBER 2023.
____________________________ _____________________________ MAYOR CLERK