HomeMy WebLinkAboutOctober 05, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, October 5, 2023
7:00 p.m.
The October 5, 2023 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
ABSENT:
COUNCILLORS
STAFF PRESENT:
CAO
CLERK
PLANNING COORDINATOR / DEPUTY CLERK
FIRE CHIEF
BY-LAW ENFORCEMENT OFFICER
PLANNING CONSULTANT
PLANNING CONSULTANT
CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:03 p.m.
ED KETCHABAW
RAINEY WEISLER
DAN FROESE *via Zoom
SUSAN CHILCOTT
TIMOTHY EMERSON
THOMAS THAYER
MEAGAN ELLIOTT
MARGARET UNDERHILL
HARRY BARANIK
STEPHEN MILLER
CHRISTIAN TSIMENIDIS *via Zoom
DOUGLAS STEWART *via Zoom
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
12.2 A Report DS-56/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re
Consent Application E71-23, 10000381098 Ontario Inc. 9 & 11 Oak Street
12.2 B Report DS-57/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re
Rezoning Application ZBA-11/23 Shaw & Shipway, 10465 Plank Road
12.2 C Report DS-58/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re
Official Plan Amendment No. 34 More Home Built Faster Act, 2022 (Bill 23)
14. C By-law No. 2023-077 Being a by-law to adopt Official Plan Amendment No. 34
Council Minutes October 5, 2023
4. ANNOUNCEMENTS
Deputy Mayor Weisler wished everyone a Happy Thanksgiving.
Mayor Ketchabaw noted that it is Ontario Agricultural Week.
CAO Thomas Thayer reminded residents that with it being Thanksgiving, the Municipal Office
will be closed on Monday.
Clerk Meagan Elliott reminded residents that the registration deadline for the October 16th bulk
garbage pick-up is Tuesday, October 10tn
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Council Meeting held September 21, 2023
B. Planning Public Meeting held September 21, 2023
C. Drainage Court of Revision Meeting held September 21, 2023
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the minutes of the Regular Council Meeting, Planning Public Meeting and Drainage
Court of Revision Meeting held September 21, 2023 be approved as presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
2
Council Minutes
October 5, 2023
A. Report FR-04/23 by Harry Baranik, Fire Chief re Fire Prevention Week October 8-14,
2023
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report FR-04/23 re Fire Prevention Week: October 8-14, 2023 be received for
information.
CARRIED
B. Report BL-06/23 by Stephen Miller, By -Law Enforcement Officer re Zoning By-law
Enforcement Policy
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report BL-06/23 re Zoning By-law Enforcement Policy be received for
information;
AND THAT Council approve the attached Zoning Enforcement Policy as presented;
AND THAT the appropriate adopting by-law be brought forward for Council's
consideration.
CARRIED
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Passing re Zoning By-law Amendment ZBA-10/23 Froese
B. Notice of Decision re Minor Variance Application A-09/23 Wall
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT items 12.1.1 A & B be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-56/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent
Application E71-23, 1000381098 Ontario Inc. 9 & 11 Oak Street
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
Council Minutes
October 5, 2023
THAT Report DS-56/23 regarding Consent Application E71-23 submitted by 1000381098
Ontario Inc, be received for information;
AND THAT Council recommend to the Elgin County Land Division Committee that
Consent Applications E71-23 be granted subject to the following conditions and
considerations:
1_ That the Owner provides an engineered grading and storm water management
plan for each parcel to demonstrate that each will drain properly with no negative
impacts on the neighbouring lands or the street, all to the satisfaction of the
Municipality
2. Cash -in -lieu of Parkland fee payable to the Municipality as required in Municipal
By-law No. 2020-053
3, Planning Report fee payable to the Municipality
4. Provide a digital copy of the registered plan of survey
CARRIED
(3_ Report DS-57/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-11/23 Shaw & Shipway, 10465 Plank Road
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report DS-57/23 regarding the Charles Shaw and Debbie Shipway rezoning
application ZBA-11/23 be received for information;
AND THAT Council defers the requested Zoning By-law Amendment application for the
following reasons:
a) In order to address conformity with Official Plan Policy 2.1.2.2(a), the applicant
shall provide an MDS II Report/Analysis prepared by a qualified professional.
b) In order to address conformity with Official Plan Policy 2.1.2.3, the applicant shall
confirm that the proposed buildings used for the housing of livestock or storage
of manure and including the construction of an earthen manure storage facility
does not exceed 5 nutrient units. Should the proposed use exceed 5 nutrient
units, the applicant shall provide a Nutrient Management Strategy prepared by a
qualified professional.
c) That the applicant consult with the LPRCA to determine whether the proposed
accessory structures fall within the regulation limits of the Conservation Authority
and would require written permission and/or permit from the LPRCA.
CARRIED
Council Minutes
October 5, 2023
C. Report DS-58/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official
Plan Amendment No. 34 More Home Built Faster Act, 2022 (Bill 23)
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report DS-58/23 regarding Official Plan Amendment No. 34 be received for
information;
AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
August 17, 2023 regarding More Homes Built Faster Act, 2022 (Bill 23) changes;
AND THAT the proposed amendment is consistent with the Provincial Policy Statement
2020 and the Elgin County Official Plan;
AND THAT By-law No. 2023-077, as amended, being an adopting By-law for Official
Plan Amendment No. 34 regarding consistency and conformity to the Planning Act as a
result of recent Provincial legislative changes included in the More Homes Built Faster
Act, 2022 (Bill 23), be presented for enactment;
AND THAT adopted Official Plan Amendment No. 34 be forwarded to the County of
Elgin for approval.
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Town of Midland re Catch and Release Justice
B. City of Hamilton re Support for Basic Income
C. City of Cambridge re Declaring Intimate Partner Violence an Epidemic
D. City of Quinte West re Support for Municipality of Wawa Resolution re Chronic Pain
Treatments
E. Township of Montague re Request to Review MFIPPA
F. Township of Puslinch re Request to Review MFIPPA
G. County of Elgin re September 12, 2023 County Council Highlights
H. County of Elgin re September 26, 2023 County Council Highlights
Council Minutes October 5, 2023
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT items 13.1.1 A — H be received for information.
CARRIED
13.1.2 Requiring Action
A. Otter Valley Naturalists re Initiative to Plant a Native Host Plant and Pollinators Garden
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT the correspondence from the Otter Valley Naturalists (OVN) re Initiative to Plant a
Native Host Plant and Pollinators Garden be received for information;
AND THAT Council for the Corporation of the Municipality of Bayham approves the
request from the OVN to establish and maintain a pollinator garden on the grounds of
the Straffordville Library, to the north of the Straffordville Library;
AND THAT staff be directed to work with the OVN for proper placement of the garden
and signage to the satisfaction of the Municipality;
AND THAT the OVN provide proof of insurance, consistent with Municipal standards for
same, for use of the grounds as identified.
CARRIED
13.2 Reports to Council
A. Report CAO-51/23 by Thomas Thayer, CAO re Housing Affordability Task Force
Recommendations
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report CAO-51/23 re Housing Affordability Task Force Recommendations
received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham directs Mayor
Ketchabaw to submit the recommendations attached as Attachment No. 4 to this Report
to the Ministry of Municipal Affairs and Housing (MMAH) in advance of the October 16,
2023 deadline.
B. Report CAO-52/23 by Thomas Thayer, CAO re Council Appointment — Elgin County
Business Retention and Expansion Leadership Team
Council Minutes
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
October 5, 2023
THAT Report CAO-52/23 re Council Appointment - Elgin County Business Retention
and Expansion Leadership Team be received for information;
AND THAT Council appoint Mayor Ketchabaw as Bayham's representative to sit on the
Elgin County Business Retention and Expansion Leadership Team.
CARRIED
14. BY-LAWS
A. By-law No. 2023-065 Being a by-law to provide for drainage works in the Municipality
of Bayham in the County of Elgin known as the Hampton Municipal Drain Improvements
B. By-law No. 2023-075 Being a by-law to adopt a zoning enforcement policy
C. By-law No. 2023-077 Being a by-law to adopt Official Plan Amendment No. 34
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT By-law No. 2023-065 be read a third time and finally passed;
AND THAT By-law Nos. 2023-075 and 2023-077 as amended, be read a first, second
and third time and finally passed.
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2023-076 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Confirming By-law No. 2023-076 be read a first, second and third time and finally
passed.
W-ITMITIM
7
Council Minutes October 5, 2023
ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:32 p.m.
CARRIED
MAYOR CLERK
S