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Home My WebLink AboutSeptember 21, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, September 21, 2023 7:00 p.m. The September 21, 2023 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS ABSENT: COUNCILLOR STAFF PRESENT: CAO CLERK FIRE CHIEF/BY-LAW ENFORCEMENT OFFICER MANAGER OF PUBLIC WORKS/DRAINAGE SUPERINTENDENT 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER DANFROESE SUSAN CHILCOTT *via Zoom TIMOTHY EMERSON THOMAS THAYER MEAGAN ELLIOTT HARRY BARANIK STEVE ADAMS 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Mayor Ketchabaw advised that September is childhood cancer awareness month and was wearing a gold pin in support of this. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held September 7, 2023 B. Planning Public Meeting held September 7, 2023 Council Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott September 21, 2023 THAT the minutes from the Regular Council meeting held September 7, 2023 and the minutes from the Statutory Planning meeting held September 7, 2023 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report BL-05/23 by Harry Baranik, Fire Chief/By-Law Enforcement re Exemption from By-law No. 2021-037 Emergency and Utility Off -Road Vehicles Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report BL-05/23 re Exemption from By-law No. 2021-037 — Emergency and Utility Off -Road Vehicles be received for information; AND THAT the appropriate By-law be brought forward for Council's consideration; AND THAT a copy of the appropriate By -Law be forwarded to the Elgin County's Police Service Board. CARRIED 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Passing re Zoning By-law Amendment ZBA-02/23 Thompson K, Council Minutes September 21, 2023 B. Notice of Public Meeting re Proposed Minor Variance A-09/23 Wall C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-11/23 Shaw & Shipway D. Notice of Public Meeting re Proposed Official Plan Amendment OPA-04/23 Algar Farms Limited Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT items 12.1.1 A — D be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-54/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-10/23 Froese, 57268 Calton Line Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report DS-54/23 regarding the Isaac and Maria Froese rezoning application ZBA- 10/23 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held September 7, 2023 associated with this application, there were no written submissions and no oral presentation received regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property located in Concession 5 Lot 22, known municipally as a 57268 Calton Line, from Agricultural (Al-A)to Special Agricultural (A2) on the retained lands, and from Agricultural (All-A)Zone to a Rural Residential (RR) Zone on the severed lands to permit the severance of a surplus farm dwelling in accordance with Official Plan policies; AND THAT Zoning By-law No. Z763-2023 be presented to Council for enactment. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Town of Bracebridge re Time for Change — MFIPPA Council Minutes B. Town of Fort Erie re Time for Change — MFIPPA C. Township of Georgian Bluffs re Time for Change — MFIPPA D. Township of Matachewan re Municipal Codes of Conduct E. Town of Grimsby re Establishing a Guaranteed Livable Income F. City of Hamilton re Request to Abandon Greenbelt Development September 21, 2023 G. Municipal Policing Bureau re Distribution of Police Record Check Revenue to Municipalities H. Long Point Region Conservative Authority re July 5, 2023 Meeting Minutes I. County of Elgin re Business in Elgin September 2023 J. Elgin County re Saved by the Beep — Test Your Smoke Alarm Day — September 2811 Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT items 13.1.1 A — J be received for information. CARRIED 13.1.2 Requiring Action A. Straffordville Community Committee re Request for Letter of Support Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the correspondence from the Straffordville Community Committee re Request for Letter of Support be received for information; AND THAT Council for the Corporation of the Municipality of Bayham recognizes that Watermelon Fest is a community festival of municipal significance and fully supports the event. CARRIED 13.2 Reports to Council A. Report CAO-49/23 by Thomas Thayer, CAO re Amendment to Site Plan Agreement — Max Underhill's Farm Supply Limited, 56532 Calton Line SPA-04/23 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott 4 Council Minutes September 21, 2023 THAT Report CAO-49/23 re Amendment to Site Plan Agreement — Max Underhill's Farm Supply Limited — 56532 Calton Line, Vienna (Application No. SPA-04/23) be received for information. e 14. BY-LAWS A. By-law No. 2023-071 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Rail Tech Enterprises Inc. for the construction of the Vienna Community Park Multi -Use Court B. By-law No. 2023-072 Being a by-law to amend by-law 2021-037 being a by-law to prohibit and/or otherwise regulate off -road vehicles (ORVs) on roads within the Municipality of Bayham C. By-law No. Z763-2023 Being a by-law to amend By -Law No. Z456-2003, as amended — Froese Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT By-law No. 2023-071, 2023-072 and Z763-2023 be read a first, second and third time and finally passed. CARRIED The Council Meeting recessed for a break at 7:19 p.m. with a Planning Public Meeting to begin at 7:30 p.m. The Council Meeting resumed at 7:34 p.m. 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the Council do now rise to enter into an "In Camera" Session at 7:35 p.m. to discuss: A. Confidential Report re Personnel matters about an identifiable individual; litigation or potential litigation, including matters before administrative tribunals (Calton Cemetery) CARRIED 5 Council Minutes 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott September 21, 2023 THAT the Council do now rise from the "In Camera" Session at 7:56 p.m. and report on Confidential Report re Personnel matters about an identifiable individual; litigation or potential litigation, including matters before administrative tribunals (Calton Cemetery) Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Confidential Report re Personnel matters about an identifiable individual; litigation or potential litigation, including matters before administrative tribunals (Calton Cemetery) be received for information; CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-073 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-law No. 2023-073 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 7:57 p.m. CARRIED MAYOR CLERK C