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HomeMy WebLinkAboutSeptember 07, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, September 7, 2023 7:00 p.m. 7:30 p.m. Planning Public Meeting The September 7, 2023 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS ABSENT: COUNCILLOR STAFF PRESENT: CAO CLERK PLANNING COORDINATOR / DEPUTY CLERK MANAGER OF PUBLIC WORKS / DRAINAGE SUPERINTENDENT CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER *via Zoom TIMOTHY EMERSON DANFROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL STEVE ADAMS 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3, REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Mayor Ketchabaw requested those present to stand for a moment of silence in honour of Councillor Chilcott's daughter who passed away recently. Deputy Mayor Weisler congratulated the Straffordville Community Committee for another successful Watermelon Festival. Weisler also announced that there will be educational sessions taking place at the Port Burwell East Beach on Saturday, September 9th. The event is hosted by Ecodemy and more information can be found on their website. Clerk Meagan Elliott reminded residents that the upcoming Curbside Bulk Garbage Pick -Up registration deadline is September 12th Council Minutes 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held August 17, 2023 B. Planning Public Meeting held August 17, 2023 C. Drainage Public Meeting held August 17, 2023 Moved by: Councillor Froese Seconded by: Councillor Emerson September 7, 2023 THAT the minutes from the Regular Council meeting held August 17, 2023, the minutes from the Statutory Planning meeting held August 17, 2023, and the minutes of the Drainage Public Meeting held August 17, 2023 be approved as presented. 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-14/23 by Steve Adams, Manager of Public Works/Drainage Superintendent re Hanging Basket Sponsorship Program Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report PS-14/23 re Hanging Basket Sponsorship Program be received for information; Council Minutes September 7, 2023 AND THAT Council refer discussion on a hanging basket sponsorship program to budget deliberations. CARRIED B. Report PS-15/23 by Steve Adams, Manager of Public Works/Drainage Superintendent re Beach Accessibility Options Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report PS-15/23 re Beach Accessibility Options be received for information; AND THAT Council refer discussion on beach accessibility options and additional enhancements to the Port Burwell East Beach to Capital Budget deliberations. CARRIED 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Passing re ZBA-06/23 Gregory Underhill Farms Ltd. B. Notice of Passing re ZBA-07/23 Crevits C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-10/23 Froese D. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-11/23 Shipway E. Notice of Public Meeting re Proposed Official Plan Amendment OPA-04/23 Algar Farms Ltd. Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT items 12.1.1 A — E be received for information. e 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-51/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-08/23 Blatz, 12 Elizabeth Street Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report DS-51/23 regarding the Blatz rezoning application ZBA-08/23 be received for information; Council Minutes September 7, 2023 AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held August 17, 2023 associated with this application, there were no oral or written presentations, however it was noted that one item of correspondence from four neighbours in support of the amendment was received with the application regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by modifying the MH-3 site -specific zone to add an additional permitted use of one mobile home park manager residential dwelling unit in a portion of an existing accessory building at the property identified as 12 Elizabeth Street, subject to the applicant obtaining Site Plan Agreement approval for servicing and buffering/screening prior to Council accepting and approving the Third Reading of the Zoning By-law No. Z761-2023; AND THAT Zoning By-law No. Z761-2023 be presented to Council for First and Second Reading. CARRIED The Council Meeting recessed to hold a Planning Public Meeting at 7;28 pm. The Council Meeting resumed at 7:33 pm. B. Report DS-52/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Zoning Amendment ZBA-02/23 Thompson Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Staff Report DS-52/23 regarding the Zoning By-law Amendment submitted by Blayne and Kelsey Thompson be received for information; AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held April 6, 2023 associated with the OPA No. 31 and the zoning amendment application, there were no public submissions and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z762-2023 be presented to Council for enactment. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Township of the Archipelago re Resolution to Support Airbnb and VRBO Regulations B. Township of Killaloe, Hagarty and Richards re Support Airbnb and VRBO Regulations Council Minutes September 7, 2023 C. City of Port Colborne re Support Airbnb and VRBO Regulations D. Town of Aylmer re Fire Communications Reserve E. City of Cambridge re Highway Traffic Act Amendments F. The Township of Greater Madawaska re Request for Support — The Women of Ontario Say No G. Municipality of St. Charles re Support for Bill 5 H. Municipality of St. Charles re Highway Traffic Act Amendments I. Municipality of Powassan re Women of Ontario Say No J. County of Northumberland re Use of Long Term Care Funding to Support Community Care Services K. Township of Emo re Black Ash Tree Classification Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT items 13.1.1 A — K be received for information. CARRIED 13.1.2 Requiring Action A. Wendy Carmichael re Parking Lots Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the correspondence from Wendy Carmichael re Parking Lots be received for information; AND THAT further discussion on this matter be deferred until such time as a Surplus of Land Report is brought forward for Council consideration. CARRIED 13.2 Reports to Council A. Report CL-10/23 by Meagan Elliott, Clerk re 2024 Council Schedule Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report CL-10/23 re 2024 Council Schedule be received for information; Council Minutes September 7, 2023 AND THAT Council approve the 2024 Council Schedule. CARRIED B. Report CL-11/23 by Meagan Elliott, Clerk re Water & Sewer System By-law Updates Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report CL-11/23 re Water and Sewer System By-law Updates be received for information; AND THAT the updated Water and Sewer by-laws be adopted as presented. CARRIED C. Report CAO-48/23 by Thomas Thayer, CAO re Building Inspector/Deputy Chief Building Official Recruitment — Shared Services Building Services Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report CAO-48/23 re Building Inspector/Deputy Chief Building Official Recruitment - Shared Services Building Services be received for information; AND THAT the appropriate appointment by-law be brought forward for Council's consideration. VOINEWD 14. BY-LAWS A. By-law No. 2023-061 Being a by-law for the use, protection and regulation of public parks and recreation areas in the Municipality of Bayham B. By-law No. 2023-067 Being a by-law respecting the municipal water supply system in the Municipality of Bayham and the establishment of water rates C. By-law No. 2023-068 Being a by-law respecting the municipal pollution control system and municipal storm sewer system in the Municipality of Bayham and the establishment of sewer surcharge rates D. By-law No. 2023-069 Being a by-law to amend by-law 2023-053 being a by-law to appoint municipal officers and employees for the Municipality of Bayham E. By-law No. Z761-2023 Being a by-law to amend By -Law No. Z456-2003, as amended — Blatz F. By-law No. Z762-2023 Being a by-law to amend By -Law No. Z456-2003, as amended — Thompson 6. Council Minutes September 7, 2023 Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT By-law No. 2023-061 as amended, By-law No. 2023-067, 2023-068, 2023-069 and Z762-2023 be read a first, second and third time and finally passed; AND THAT By-law No. Z761-2023 be read a first and a second time. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-070 Being a by-law to confirm all actions of Council Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Confirming By-law No. 2023-070 be read a first, second and third time and finally passed. CARRIED ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 8:01 p.m CARRIED 'MAYOR CLERK 7