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HomeMy WebLinkAbout11/09/2011 - Museums Bayham MUSEUMS BAYHAM Minutes of November 9, 2011 Meeting Bayham Municipal Office, Straffordville, Ontario Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre, Jean Woon, Mat Schafer, Ray Maddox Regrets: Anna Schafer, Councillor Tom Southwick, Brian Masschaele, Ron Bradfield 1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm 2. DECLARATION OF PECUNIARY INTEREST: None 3. AGENDA: It was moved by J.Woon and seconded by M. Schafer that the agenda be approved. Motion Carried. 4. MINUTES: It was moved by L.Acre and seconded by R. Maddox that the minutes of the Oct. 12, 2011 meeting be approved as written. Motion Carried. 5. CORRESPONDENCE: None 6. REPORTS: A) Marine Museum Report: R.Bradfield has completed the donation forms and B.Lozon has signed them. The secretary was directed to send a "Thank You" letter to Bob Lozon for this donation. It was noted that the lifeboat artefact needs a centre support for the covering. C.Buchanan volunteered to build this centre support. It was moved by R.Maddox and seconded by J.Woon that C.Buchanan be directed to purchase some pressure-treated lumber for the construction of a centre support for the lifeboat covering. Motion Carried. B) Edison Museum Report: J.Woon reported that she has sent"Thank You" note and donation paperwork to Robert Coderre for the donation of the 1914 WWI medal. She also researched the recipient, Mr. Balcom of Vienna using the service number engraved on the medal. Copies of this information have been forwarded to Robert Coderre as well has placed in the Edision Museum. B.Hickey has been emptying the dehumidifiers regularly and will try switching them to see if one of them will successfully empty directly into the kitchen sink. D) Barn Quilt Report: C.Buchanan reported that although some of Elgin's barn quilts have been completed, none have yet been erected. Museums Bayham November 9, 2011 2 E) New Edison Building Committee: J.Woon reported that there is approximately $45,000 in this reserve, which means we must raise an additional $90,000 to complete the construction. It was noted that the sale of the existing building and adjoining lot could raise this amount. F) E.O.N. Meeting: C.Buchanan attended the November 3, 2011 meeting at the Gay Lea Dairy Heritage museum. At that time a decision was made to increase the membership fees from $35 to $50, since they have not been increased in 15 years. This increase will allow for the purchase of"Officers & Directors Liability" insurance. Associate non- voting memberships for those from outside counties will cost $40. The new EON website will contain the membership list. The January 5, 2012 EON meeting will be held at the Oxford County Archives and the March EON meeting will be held at the Woodstock Art Gallery. 7.MATTERS OUT OF THE MINUTES: a) By-Law Review: It was moved by J.Woon and seconded by C.Buchanan that the existing by-laws be approved as they stand with no recommended changes. Motion Carried. b) Private Tour: On Friday Oct. 21 a group of 17 Mennonite Home School students and parents toured through the Marine Museum, the lighthouse and the Edison Museum. C.Buchanan attended all 3 sites, and B.Hickey assisted with the Marine Museum site. The three families were charged a total of$20. c) Project Ojibwa Update: A London Free Press article reports that the Elgin Military Museum is seeking another extension of the CAF funding. However L.Acre reported that it was not likely that CAF would be extended. Rather the unused funds from the grant would likely be transferred into another federal program to be dispersed from there. d) 2012 Budget: It was moved by J.Woon and seconded by C.Buchanan that the 2012 amended draft budget be accepted as presented. Motion Carried. Amendments include increases in student wages from S31,399 to S33,000; increases in equipment/computer maintenance from S2,00010 S2,500; increases in telephone/FAX/Internet.from SI,500 to S2,300. e) Annual Dinner Dance/Silent Auction Fundraiser: Saturday November 19/11. J.Woon reported that the liquor license is purchased but Smart Serve volunteers are needed. Schooners Galley is Pt.Burwell is cooking the fish. Leann Walsh from the municipal office is organizing the silent auction. Anyone wishing to attend the dance but not the fish fry can arrive at 8:00 pm and pay only $10/person. A small crowd is predicted to attend. Museums Bayham November 9, 2011 3 7. NEW BUSINESS: a) Outboard Motors Donation: Harvey Fishback has offered to donate a 1949 10hp Johnson and a 1958 Evanrude outboard motor to the Marine Museum. It was moved by C.Buchanan and seconded by J.Woon that we accept two outboard motors from Harvey Fishback. Motion Carried. C.Buchanan and B.Hickey volunteered to construct a display rack to hold all 3 antique motors. b) Committee Membership: Due to health concerns for herself and her husband, J.Woon announced that she is considering her resignation from this committee after the November fundraiser. c) Volunteer Recognition: It was moved by M.Schafer and seconded by L.Acre that Bev Hickey and Chuck Buchanan be nominated to receive the Bayham "Community Volunteer" of the year award. Motion Carried. It was also noted that this committee has requested that former member Cheryl Peters also receive special recognition at the annual Bayham Volunteer Recognition Night. d) 2012 Edison Fest Sub-Committee: This committee requires a chairperson. The usual volunteers include; Ron & Helen Ronson, Jan Collins and Jon Pederson, Stan& Marg Rushton, Harris Teall and Bob Graham. C.Peters has copious notes and lists of contacts. This is not a fundraiser. It is a community event. A municipal grant has been issued in the past. Special interest groups are welcomed to participate at no charge. ( Anglican Church, Concerned Citizens of Vienna, Skateboard Park group, SANYA, Horticultural Society, Historical Society.) Donations of prizes for singing contest, bicycle draw, light bulb race, spaghetti-eating contest, etc. are collected. 9. NEXT MEETING: Wednesday January 11, 2012 at 7:00 pm Municipal office. 10. ADJOURNMENT: It was moved by M.Schafer and seconded by L.Acre that the meeting be adjourned at 8:30 pm. e ,, ff ' 4 Chairman Bev Hickey ecretary Lynn Acre