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HomeMy WebLinkAbout11/12/2014 - Museums Bayham MUSEUMS BAYHAM Minutes of November 12, 2014 Meeting Bayham Municipal Office, Straffordville,Ontario Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre, Matt Schafer, Ron Bradfield, Susan Start, Albert White, Brian Masschaele, Ray Maddox Regrets: Anna Schafer Absent: Councillor Tom Southwick/Cliff Evanitski 1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm Chairman B.Hickey welcomed R.Maddox and B.Masschaele back from recent absences. 2. DECLARATION OF PECUNIARY INTEREST: None 3. AGENDA: It was moved by R. Bradfield and seconded by A.White that the agenda be approved as presented. Motion Carried. 4. MINUTES: It was moved by L.Acre and seconded by C.Buchanan that the minutes of the October 8, 2014 meeting be approved as corrected. Motion Carried. The Marine Museum needs a new "OPEN"flag, not the lighthouse. 5. CORRESPONDENCE: Emails from Bill Phillips, offering a discounted price for a booth at the London Boat Fishing & Outdoor Show Feb.20-22, 2015. 6. MATTERS OUT OF THE MINUTES a) Wheel House Acquisition: It was moved by R.Maddox and C.Buchanan that the Museums Bayham "Wheel House Project" sub-committee hereby be dissolved since the organization and fundraising of this project has been taken over by the Port Burwell Historical Society. Motion Carried. It was noted that Council's approval is still needed for this project. b) Committee Membership: As requested, C.Buchanan spoke to Mike Baker, Elgin County curator. He is not able to sit on our committee as a member. In response to the retirement of B.Masschaele from this committee, members reviewed By-Law 2010-059; Membership- which states "The Board shall consist of a minimum of eleven (11) members, including six (6) community members, one (1) member from the Port Burwell Historical Society and one (I) member from the Bayham Historical Society, one (1) expert representative from a professional heritage facility (active or retired), as possible, one (1) member of Council, and a curator/municipal staff liaison (non- voting)position. MUSEUMS BAYHAM November 12,2014 -2- It was moved by S.Start and seconded by C.Buchanan that our membership by-law be amended by removing the phrase "one (1) expert representative from a professional heritage facility (active or retired) as possible" since this membership requirement is neither attainable nor necessary. Motion Carried. B.Masschaele assured the committee that he would remain involved as a resource person but would no longer attend regular meetings. It was agreed that he would therefore continue to receive emailed minutes of the meetings. It was also noted in the By-Law under "Term of Office" that although board members are eligible for re-appointment, they"shall not be eligible for the same position for a period of more than six continuous years. After an absence of not less than one year, such person shall be eligible for re-appointment." It was suggested by S.Start that the next municipal newsletter be used to advertise the need for a new member for this committee. c) Certificate of Appreciation for Brian Masschaele: Staff will prepare a certificate which will be presented at the annual Volunteer Appreciation night on November 27 at 7 pm at the Vienna Community Centre. If B.Masschaele is unable to attend this event, then the presentation can be incorporated into a library presentation to council sometime in December. d) London Boat Fishing & Outdoor Show: Since we are once again offered a 75% discount, and because attendees of Boat Shows are "destination oriented" and are aware of Lake Erie ports, it was moved by S.Start and seconded by A.White that we register for the February 20-22, 2015 London Boat Fishing & Outdoor Show for $297.00 (hst included). Motion Carried. Volunteers to staff the booth will be recruited from this committee and the Historical Societies. e) 2015 Draft Operating Budget: Members reviewed the draft operating budget as presented by L.Millard. Reductions were made to "Ads/Brochures/TODS/Rec Shows" and "Marketing-new facility". Members agreed to check the museums to determine the supply of brochures stored at each site. Once again a discussion regarding the management of summer students, led to the agreement that increased supervision is needed. It was suggested that perhaps we could seek to "share" Aylmer's new curator since she's only working part time for them. With this in mind, it was decided to budget $4,200 for curatorial services for 20 weeks/year. MUSEUMS BAYHAM November 12,2014 -3- It was moved by L.Acre and seconded by M.Schafer that we recommend to Council the approval of our 2015 Operating Budget as amended. Motion Carried. 1) 2015 Draft Capital Budget: L.Millard explained council's goal to establish a 10-year capital budget. Committee members reviewed the draft budget outline and provided projects and estimates for their completion. It was moved by M.Schafer and seconded by A.White that we recommend to Council the approval of the draft 2015 Capital Budget as amended. Motion Carried. g) Lighthouse Flags: These flags cannot be taken down without a boom truck therefore the municipal staff needs to take them down. All of the museum flags have been removed by committee members. h) Gay Lee Dairy Museum Artefact Offer: C.Buchanan examined the Gay Lee Dairy Museum's brownie cameras and determined that they were all identical to the ones we already have. Therefore none were accepted. i) Edison Dinner Fundraiser Sat. Nov. 15, 2014: This committee donated two free passes for 2 adults to attend our museums. M.Schafer announced that "Happy Hour" was 5-6 pm; Perch Dinner was 6 pm, Silent Auction and Live Entertainment to follow. Tickets are $30/person. Anyone who arrives after 7:30pm and does not have dinner, the price is $5/person. NEW BUSINESS: A) 175th Birthday Celebration of Lighthouse: The Port Burwell Historical Society is organizing a celebration for July 1, to correspond with Canada Day since most of our federal and provincial dignitaries will be in town then. They hope to have the wheel house installed by then. B) EON Workshop: There will be a workshop on "Governance" at the Delhi Tobacco Museum on Friday Nov. 28, 2014. C) School Tour of Marine Museum: L.Acre will contact teacher Ian Hibbert at Port Burwell School to arrange date & time for his JK/SK class tour. MUSEUMS BAYHAM November 12,2014 -4- 9. NEXT MEETING: Wednesday December 10, 2014, at 7:00 pm Municipal office. 10. ADJOURNMENT It was moved by Albert White that the meeting be adjourned at 9:40 pm. A lkAiD . Chairman Bev Flie ey Suet ryL-in Acre _