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HomeMy WebLinkAbout05/13/2015 - Museums Bayham MUSEUMS BAYHAM Minutes of May- 2015 Meeting Bayham Municipal Office, Straffordville, Ontario Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre, Matt & Anna Schafer, Ray Maddox, Susan Start, Albert White, Ron Bradfield, Kimberly Legg. 1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm 2. DECLARATION OF PECUNIARY INTEREST: None 3. AGENDA: It was moved by R. Maddox and seconded by A.White that the agenda be approved as presented. Motion Carried. 4. MINUTES: It was moved by L.Acre and seconded by C.Buchanan that the minutes of the April 8, 2015 meeting be approved as presented. Motion Carried. 5. CORRESPONDENCE: none 6. MATTERS OUT OF THE MINUTES a) Colorful Communities Dulux paint give-back: C.Buchanan reported that finally he was able to connect with both the corporate head and the London Area Manager in regards to applying for free paint for our artefacts. The London Area Manager along with the St.Thomas Colour Your World store manager met with C.Buchanan today at the Museum. They examined the types of materials to be painted (metal, wood, brick etc.) They confirmed that we do indeed qualify for their program. They will be sending an information packet to C.Buchanan with instructions on the proper application of paint for each type of material. Chairman B.Hickey thanked C.Buchanan for all of his time and efforts to move this project forward. b) 175t Anniversary Celebration of Lighthouse: S.Start reported that the annual Canada Day Parade in Port Burwell will begin at 11:30 am from the Legion. Its normal route has been altered so that it will march to the Lighthouse, where the parade will pause for a brief ceremony, then proceed past the Lighthouse, turn east, then north to the cenotaph. Jeff Rogers, from Periscope Playhouse, will be the MC for the day and will hopefully dress in period costume as Col. Mahlon Burwell. MPP Jeff Yurek has confirmed his attendance. MP Joe Preston has yet to decide. David Phillips, Elgin County's official Town Crier will be in the parade and part of the ceremony. Thanks to some generous donors, the committee was able to hire 4 Harvard airplanes to do a "fly by" over the Lighthouse during the ceremony. The usual free BBQ and cake will be handed out at the Gazebo. Up-dated posters, designed by Jim Tone, were distributed. The poster has been posted on the Municipal website. The chairman thanked S.Start for all of her hard work in organizing this event. c) Lighthouse Digest: The article submitted by S.Start to this international magazine has been published. Instead of using any of the photos taken and sent by S.Start, they chose to use an archive photo. R.Bradfield will send copies of the article to members via email. d) London Boat & Fishing Show 2016: It was moved by A.White and seconded by R.Bradfield that we reserve our spot at a 75% reduced cost at the London Boat & Fishing Show to be held in February 2016, and that a 10% down payment of$30.77 be submitted along with the application by the May 31 deadline. Motion carried. e) Hamilton Boat & Fishing Show-March 2016: Defer decision. f) Summer Students: Five students have been hired for the 2015 summer season. They all worked for us last year. They are; Jeremy Underhill, Phillip Evanitski, Sarah Nichol, Stephanie VandenWyngaert, Megan Ferguson. g) Special Facilities Meeting with Mayor & Councillor on May 4: The committee met on May 4 with Mayor Ens and Councillor Ketchebaw. Minutes were distributed. L.Acre was congratulated on her summery of the discussion that took place. Following this meeting, Council held a special meeting to discuss facilities in which they made the following resolution; Moved by: Councillor Ketchabaw Seconded by Deputy Mayor Southwick THAT staff be directed to post a Request for Proposal (RFP) to place static displays of Edison Museum artefacts in Vienna for the 2015 summer season; AND THAT the RFP also include provisions for proposals for operational, staffed exhibits in Vienna for the 2015 summer season; AND THAT staff report back to Council on available properties in Vienna to place the Edison Museum for 2015; AND THAT staff be directed to hire five (5) museum students for the summer of 2015. CARRIED. It is expected that the results of the RFP submissions will not be presented to Council until mid June. At the same May 11 meeting, Council instructed staff to prepare a resolution to declare the current Edison Museum and the abutting vacant property surplus. This resolution will be voted on at the May 17th Council meeting. M.Schafer investigated and found a possible site for Edison displays on Plank Road in Vienna. The site of the Elgin County Land Ambulance service situated on Plank Road in Vienna will soon be vacant. M.Schafer had a tour and found it to be very suitable. Elgin County holds the lease until the end of July 2015 but will be vacating the building shortly. M. Schafer knows the owner of the building and is willing to negotiate a reasonable rent for the season. It was moved by M.Schafer and seconded by C.Buchanan that Museums Bayham supports Council's interest in a stand- alone location on Plank Road in Vienna for a staffed Edison display for the 2015 season. Motion Carried. h) Doors Open East Elgin 2015: On July 11 there will be free admission to all of our museums. i) Grants: B.Hickey reported that although we did not receive Young Canada Works grants this year, L.Millard was confident that we would be receiving other government grants to supplement wages for our summer students. j) E.O.N. Report: C.Buchanan reported that EON will host a Student Training Workshop on Monday June 1, 2015 at the "Old Town Hall" in Harley, Ont. All of our summer students and possibly L.Millard will be attending. In their absence, the following volunteers will staff the Marine Museum & Lighthouse; B.Hickey & C.Buchanan in the morning and S.Start in the afternoon. NEW BUSINESS: Wheelhouse Up-date: Albert White, representing the Pt.Burwell Historical Society reported that the Wheelhouse is due to arrive in Port Burwell in mid-June. The fundraising efforts are continuing. Promotional brochures were distributed. Museum Promotion in local Elementary School: S.Start suggested that we seek permission from local school principals to have our summer students come into the school to promote our summer "Kids Program" as well as the Lighthouse Anniversary celebrations on Canada Day. Cleaning in Museum: C.Buchanan reported that the Marine Museum has already been given a spring cleaning. He assumes that the Lighthouse has too. 9. NEXT MEETING: Wednesday, June 10, 2015, at 7:00 pm Municipal office. 10. ADJOURNMENT: Moved by C. Buchanan and seconded by A.White that the meeting be adjourned at 8:37 pm. Motion Carried. _ -e A A Chai Ian Bev Hickey Secretary I n Acre