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HomeMy WebLinkAbout10/10/2012 - Museums Bayham MUSEUMS BAYHAM Minutes of October 10, 2012 Meeting Bayham Municipal Office, Straffordville, Ontario Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre, Ray Maddox, Brian Masschaele, Anna Schafer, Matt Schafer, Lynda Millard- Clerk, Ron Bradfield Regrets: Absent: Councillor Tom Southwick, Deputy Mayor Mark Taylor 1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm 2. DECLARATION OF PECUNIARY INTEREST: None 3. AGENDA: It was moved by M. Schafer and seconded by C. Buchanan that the agenda be approved as presented. Motion Carried. 4. MINUTES: It was moved by L.Acre and seconded by R. Bradfield that the minutes of the July 25, 2012 meeting be approved as written. Motion Carried. 5. CORRESPONDENCE: None 6. MATTERS OUT OF THE MINUTES a) Lifeboat Repairs: The gunnel is deteriorating. Ed Matthews advises that it would be cost prohibitive to replace. Therefore B.Hickey will buy some `Rondo" body filler to repair it. This needs to be done prior to covering it for the winter. This expense can be covered under 2012 operating funds. b) Missing plaque on Stanley Clipper Engine: C.Buchanan ordered a new plaque for the Kahlenberg Engine from the Stanley Clipper as well as one for the Marine Museum as per past discussion. c) Membership: Jean Woon has tendered her resignation as both a committee member and the chairman of the New Edison Building committee. It was moved by M.Schafer and seconded by R.Maddox that we regretfully accept the resignation of Jean Woon and that a letter of appreciation by sent. Motion Carried. Albert White has expressed interest in becoming a member. Chairman Hickey will invite him to attend the November meeting. MUSEUMS BAYHAM October 10, 2012 -2- 6. MATTERS OUT OF THE MINUTES d) Elgin Heritage Guide: B.Masschaele attended the Sept.4, 2012 meeting at the county Archives building. This guide is a tourism publication sponsored by Elgin County and St.Thomas and is scheduled for distribution in spring of 2013. As it is limited to 32 pages, not every heritage attraction is listed but readers will be directed to the website where a complete list is available. www.elgintourist.ca e) Doors Open East Elgin: Approximately 45 people attended the Edison Museum, 78 visited the Marine Museum, 72 visited the Lighthouse and 25 visited the Wind Interpretive Centre. L.Millard will circulate official results once all paperwork is finalized. 7. BUDGET: Clerk Lynda Millard presented the draft 2013 Operating Budget based on 2012 actuals to date. It was decided to amend "fundraising" by adding $5,000 to the revenue and $4,000 to the expenses. Also it was decided to add another $1,000 to "donation revenue". It was moved by R.Bradfield and seconded by C.Buchanan that we accept the 2013 draft budget as amended. Motion Carried. Capital Budget Discussion: It was decided to add an additional $500 to the reserves for a replacement furnace for the Marine Museum as well as $2,000 to the new Edison Museum building reserve. There was some discussion regarding a laptop computer which was thought to have been purchased in 2012 for the Marine Museum but which hasn't been seen. L.Millard will find invoice to check. 8. REPORTS: a) Edison Museum: The Year End Report for the Edison Museum as submitted by our summer students was received. The problem of humidity and its damaging effects on the artifacts was discussed. C.Buchanan suggested raising the winter temperature to 15 degrees would help. It was decided to test the humidity with our hygrothermograph. With the resignation of J.Woon, who traditionally organized the annual dinner dance & silent auction, it was felt that not enough time was available for someone else to get it organized for this year. MUSEUMS BAYHAM October 10, 2012 -3- L.Millard will cancel the Vienna Community Centre. Alternate fundraisers were suggested by M.Schafer, one of which was a raffle on an I-Pad or Smart phone. L.Millard informed the committee that the municipality cannot receive any monies raised by lotteries (raffles). Prior to her resignation, J.Woon received an artefact donation from Elaine Balpataky from Tillsonburg. It is a book of poems written by Charles Edison, the son of Thomas Alva Edison. The paperwork has already been administered by J.Woon. It was moved by R.Bradfield and seconded by R.Maddox that we accept the book of poems from Elaine Balpataky. During the summer ADT Alarms servicemen came to replace the panel on the alarm system. At that time they recommended that we change the batteries, which C.Buchanan has done. b) Marine Museum & Lighthouse: The Year End Report as submitted by the summer students was received. R.Bradfield reported on 3 donations of artefacts. An antique fishing pole with wooden storage case as well as a new publication of Frank Prothro has been donated by Tim & Brenda Martins. The former Boy Scout Hall has donated 2 plaques from the 1940's honouring former "Sea Scouts". It was moved by M.Schafer and seconded by B.Masschaele that we accept all of the donations for the Marine Museum. Motion Carried. B.Hickey will look after the paperwork. A newsletter from February 1988 was circulated, depicting the establishment of the Marine Museum by the Port Burwell Council. The building cost $29,000 and was purchased from Glen White Industries. c) Ojibwa Update: As per the Sept.19, 2012 News Release, the new arrival date for the arrival of HMCS Ojibwa is Nov. 14, 2012. 8. NEW BUISNESS: A) 2013 Home & Rec Show: Since Tillsonburg will no longer be hosting this event, it was decided to attend both the Aylmer and St.Thomas Home & Rec shows instead. B.Hickey will gather more information for the next meeting. (dates, prices, space size etc.) MUSEUMS BAYHAM October 10, 2012 -4- 8. NEW BUSINESS: b) Queen's Jubilee Award- Round Two Nominations: It was moved by M.Schafer and seconded by R.Maddox that we recommend to Bayham Council that Chuck Buchanan be nominated to receive a Queen's Jubilee Award. Motion Carried. Deadline for submissions is Dec.31, 2012. c) Bayham Volunteer Awards: It was moved by M.Schafer and seconded by L.Acre that R.Maddox, R.Bradfield and C.Buchanan be nominated to receive Bayham volunteer awards. Motion Carried. M.Schafer agreed to fill in the nomination forms by the November 1 deadline. 9. NEXT MEETING: Wednesday Nov. 14, 2012 at 7:00 pm Municipal office. 10. ADJOURNMENT: It was moved by R.Maddox and seconded by C.Buchanan that the meeting be adjourned at 8:50 pm. • l ii / .&�, ` Com.. firman ` ev Hickey i _ ecretary Lynn Acre