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Home My WebLink AboutJuly 20, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, July 20, 2023 7:00 p.m. 7:30 p.m. Public Planning Meeting — 2 Applications The July 20, 2023 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAO CLERK PLANNING COORDINATOR / DEPUTY CLERK 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER TIMOTHY EMERSON DANFROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 13.2 A CAO-41/23 by Thomas Thayer, CAO re Agreement — Rogers Communication Tower — Straffordville Fire Hall 55764 Third Street 13.2 B CAO-42/23 by Thomas Thayer, CAO re Agreement — RSM Building Consultants Inc. — Building Support Services 4. ANNOUNCEMENTS Councillor Chilcott reminded residents of the Mystery Cruise and Poker Run event taking place on Saturday, July 22nd hosted by the Bayham Historical Society. CAO Thomas Thayer reminded residents that the Municipal Office will be closed Monday, August 7th for the Civic Holiday. Council Minutes July 20, 2023 5. PRESENTATIONS 6. DELEGATIONS A. Jacob Hanlon re Food Cycle Science Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the delegation from Jacob Hanlon re Food Cycle Science be received for information. WITUR-wo B. Petrusia Hontar re St. Thomas Elgin Local Immigration Partnership Moved by: Deputy Mayor Weiser Seconded by: Councillor Chilcott THAT the delegation from Petrusia Hontar re St. Thomas Elgin Local Immigration Partnership be received for information. CARRIED The Council Meeting recessed to host a Statutory Planning Public Meeting at 7:33 p.m. The Council Meeting resumed at 7:38 p.m. 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Special Council Meeting held June 15, 2023 B. Regular Council Meeting held June 15, 2023 C. Special Council Meeting held July 6, 2023 Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the minutes of the Special Council Meeting held June 15, 2023, Regular Council Meeting held June 15, 2023 and Special Council Meeting held July 6, 2023 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence .2 Council Minutes 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council July 20, 2023 A. Report PS-12/23 by Steve Adams, Manager of Public Works/Drainage Superintendent re Vienna Community Park Multi -Use Court RFP 23-02 Award Moved by: Councilor Emerson Seconded by: Councillor Froese THAT Report PS-12/23 re Vienna Community Park Multi -Use Court RFP 23-02 Award be received for information; AND THAT Council award RFP-23-02 to Rail Tech Enterprises for a double -court multi- use court in the Vienna Community Park in the amount of $111,456 +HST; AND THAT any overage between the RFP-23-02 award cost and the remaining allocation for Capital Item PR-02 be funded through a combination of the Parks & Playground Reserve and Parkland Reserve Fund. CARRIED 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision of Minor Variance Application A-04/23 Flett B. Notice of Decision of Minor Variance Application A-05/23 Toms C. Notice of Decision of Minor Variance Application A-06/23 Redseli D. Notice of Decision of Minor Variance Application A-07/23 Holcombe E. Notice of Meeting re Proposed Zoning By-law Amendment ZBA-06/23 Gregory Underhill Farms Ltd. F. Notice of Meeting re Proposed Zoning By-law Amendment ZBA-07/23 Crevits Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson 3 Council Minutes July 20, 2023 THAT items 12.1.1 A — F be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DR-02/23 by Steve Adams, Manager of Public Works/Drainage Superintendent re 2nd Quarter Drainage Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report DR-02/23 re 25' Quarter Drainage Report be received for information. CARRIED F5 Report DS-44/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E50-23 Unger, 53579 Calton Line Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report DS-44/23 regarding the Consent Application E50-23 Unger be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E50-23 be granted subject to the following conditions and considerations: 1, That the owner provide storm water management, drainage and grading plans for the severed lot to the satisfaction of the Municipality 2. That the owner pay fees as required in Municipal By-law No. 2020-053 Cash -in - lieu of Parkland 3. That the owner provides a survey of the subject lands and includes in the drawing package the requirements from the Planning Act Section 51(17) 4. That the owner provides a Planning Report fee payable to the Municipality 5. The owner obtain site -specific Zoning By-law Amendment approval to permit existing maximum accessory building floor area in excess of the permitted maximum on the retained parcel 8. That the owner install an individual private well on the severed lot providing the municipality with water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety 7_ That the owner obtain a Municipal Lot Assessment through the municipality for determination of soils for a private septic system on the severed lot 8. That the owner provide written confirmation of County road access approval for the severed lot from the County of Elgin 9_ That the owner purchase a civic number sign for the severed lot from the Municipality CARRIED 4 Council Minutes July 20, 2023 C. Report DS-45/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E45-23 Algar Farms Ltd., Concession 3 Lots 1, 2 and 3 Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report DS-45/23 regarding the Consent Applications E56-23 and E57-23 Algar Farms Limited be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Applications E56-23 and E57-23 be granted subject to the following conditions and considerations: I That the owner provide storm water management, drainage and grading plans for the severed lot to the satisfaction of the Municipality 2. That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule for the County Road 43 Drain in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. 3 That the owner pay fees as required in Municipal By-law No. 2020-053 Cash -in - lieu of Parkland 4. That the owner provides a survey of the subject lands and includes in the drawing package the requirements from the Planning Act Section 51(17) 5 That the owner provides a Planning Report fee payable to the Municipality 6 That the owner install an individual private well on the severed lots providing the municipality with water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety r That the owner obtain a Municipal Lot Assessment through the municipality for determination of soils for a private septic system on the severed lots That the owner provide written confirmation of County road access approval for the severed lots from the County of Elgin 0 That the owner purchase a civic number sign for the severed lots from the Municipality CARRIED D. Report DS-46/23 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Draft PPS 2023 Review Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Staff Report DS-46/23 re Draft PPS 2023 Review be received for information; AND THAT once the policy changes come into effect, amendments be made to certain Official Plan policies to be consistent to the new document as part of the Municipality of Bayham Official Plan 5-Year 2023-2024 Review; Council Minutes July 20, 2023 AND THAT Staff prepare and submit formal comment(s) to the Province by August 4, 2023. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Township of South Glengarry re Reducing Municipal Insurance Costs B. Town of Halton Hills re Reducing Municipal Insurance Costs C. County or Elgin re Home -Based Childcare Operator Regulations D. City of Quinte West re Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement E. City of Port Colborne re the Right -to -Repair Movement F. Town of Matachewan re Tax Sale Proceeds G. Township of Georgian Bluffs re Bill 23 H. Town of Essex re Code Red and Code Black Frequency I. Alexandra Hospital Ingersoll & Tillsonburg District Memorial Hospital re 2022-2023 Annual Report J. Long Point Region Conservation Authority re June 7, 2023 Meeting Minutes K. Elgin County re June 27, 2023 County Council Highlights L. Elgin County re July 11, 2023 County Council Highlights M. Elgin County re Village of Vienna Speed Limit Amendment Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A — M be received for information; AND THAT Council for the Corporation of the Municipality of Bayham supports item D, City of Quinte West re Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement. CARRIED I Council Minutes 13.1.2 Requiring Action 13.2 Reports to Council July 20, 2023 A. CAO-41/23 by Thomas Thayer, CAO re Agreement —Rogers Communication Tower— Straffordville Fire Hall 55764 Third Street Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report CAO-41/23 re Agreement — Rogers Communication Tower — Straffordville Fire Hall — 55764 31 Street, Straffordville be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham resolves to enter into a Telecommunications Site Agreement with Rogers Communications Inc. after such time as a complete Siting Justification Report and Site Plan have been provided, and the Federal statutory public notice and comment period have been completed, both to the satisfaction of the Municipality. o f CAO-42/23 by Thomas Thayer, CAO re Agreement — RSM Building Consultants Inc. Building Support Services Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-42/23 re Agreement — RSM Building Consultants Inc. — Building Support Services be received for information; AND THAT Council delegate authority to the Chief Administrative Officer (CAO) to execute a Consulting Services Agreement with RSM Building Consultants Inc. (RSM) on behalf of the Municipality for building support services in support of an established Building shared service with the Township of Malahide. CARRIED 14. BY-LAWS By-law No. 2023-058 Being a by-law to authorize the execution of a land use agreement between the Corporation of the Municipality of Bayham and the Straffordville Community Committee Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT By-law No. 2023-058 be read a first, second and third time and finally passed. CARRIED Council Minutes 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-059 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott July 20, 2023 THAT Confirming By-law No. 2023-059 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 8:53 p.m. CARRIED MAYOR CLERK S