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Home My WebLink AboutMay 05, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, May 5, 2016 7:00 p.m. 7:30 p.m. — Public Meeting — Planning (Zoning) — Go Pro Home Solutions Inc. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/ PLANNING COORDINATOR MARGARET UNDERHILL WATERNVASTWATER OPERATIONS —CAPITAL PROJECT MANAGER ED ROLOSON PUBLIC WORKS OPERATIONS SUPERVISOR ED BRADFIED CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Casier declared a pecuniary interest in Item 11.2-B re Otter Valley Corridor as he leases a portion of the same and vacated Council Chambers during discussion of the item. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Presentation from Straffordville Hall Committee added as Item 4-A 4. ANNOUNCEMENTS A. Straffordville Hall Committee presentation of cheque in the amount of$8,260.00 representing funds raised from online auction held in March to be utilized for Straffordville Community Centre renovations Marni Wolfe, on behalf of the Straffordville Hall Committee, presented a cheque in the amount of$8,260.00 to Mayor Ens to be utilized for Straffordville Community Centre renovations. Mayor Ens, on behalf of Council, thanked the group for their efforts and commended them for their ongoing commitment. 5. DELEGATIONS None 2016 Council Minutes May 5, 2016 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held April 21, 2016 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the minutes of the regular meeting held April 21, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Go Pro Home Solutions Inc. Zoning By-Law Amendment Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT correspondence item 10.1.1-A be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. City of Welland resolution re development of Provincial Legislation requiring the registration, licensing and setting Provincial Standards for Private Supportive Living Accommodations 2016 Council Minutes May 5, 2016 B. Ministry of Citizenship, Immigration and International Trade re Ontario Medal for Good Citizenship C. Active Elgin re Cycling Safety in Elgin St. Thomas D. County of Elgin re Elgincentives Grant E. Minister of Labour re Bill 163, Supporting Ontario's First Responders Act, 2016 F. Invitation to Council re Trinity Anglican Church, Port Burwell 180th Anniversary G. Long Point Region Conservation Authority December 31, 2015 year end Financial Statements and 2015 Annual Report H. Jeff Yurek, MPP re OMPF funding I. Ministry of Education re 2016 Proportions of Enrolment for purposes of Education Act J. Notice of Special Council Meeting re RFT16-04 Straffordville Community Centre Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT correspondence items 11.1.1-A— 11.1.1-J be received for information. CARRIED 11.1.2 Requiring Action A. Straffordville Evangelical Mennonite Church re Bayham Ride of Hope Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT correspondence from Straffordville Evangelical Mennonite Church be received for information; AND THAT Council grants permission to use the Straffordville Community Centre parking lot for the Bayham Ride of Hope on Saturday, June 11, 2016 from 8:00 a.m. —2:00 p.m. subject to proof of liability insurance coverage, naming the Municipality of Bayham as an additional insured in the minimum amount of$2,000,000; AND THAT it is understood that a portion of the parking lot may be in use for construction purposes; AND THAT cleanup of the area be the responsibility of the users. CARRIED 2016 Council Minutes May 5, 2016 B. Museums Bayham Advisory Board & Committee Resolution Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council of the Corporation of the Municipality of Bayham supports the following Marine Museum and Lighthouse Entrance Fees: Under 12 years Free Adults (13+) $3.00 per person one site Adults (13+) $5.00 per person for both Marine Museum and Lighthouse Family $8.00 per family one site Family $12.00 per family for both Marine Museum and Lighthouse AND THAT an annual museum pass valid for unlimited attendance be offered for$15.00 per adult for entrance to both Marine Museum and Lighthouse as a trial for the 2016 season. Passes are to be designed by the curator and students and printed on cardstock. CARRIED Council recessed for the Public Meeting regarding Go Pro Home Solutions Inc. at 7:31 p.m. and reconvened the Regular Meeting at 7:36 p.m. 11.2 Reports to Council A. Report CAO-28/16 by Paul Shipway, CAO re 2016 Sidewalk Inventory—Assessment (for further discussion as per direction of Council at the regular meeting held April 21, 2016) Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-28/16 re Sidewalk Inventory—Assessment be received for information; CARRIED B. Report CAO-33/16 by Paul Shipway, CAO re Otter Valley Utility Corridor Councillor Casier vacated Council Chambers during discussion of Report CAO-33/16 and returned after passing of resolution for this item. Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report CAO-33/16 re Ottery Valley Utility Corridor be received for information; AND THAT staff be directed to bring forward a by-law to enter into a use agreement, with 56466 Heritage Line, Straffordville Ontario, for Council consideration; AND THAT staff be directed to spray the utility corridor, for broad leaf plants, from Tunnel Line to Port Burwell, to be funded from Trail Reserve; AND THAT Council direct staff to investigate drainage and fencing cost; 2016 Council Minutes May 5, 2016 AND THAT staff be directed to develop trail signage for Council review. CARRIED C. Report CAO-34/16 by Paul Shipway, CAO re RFP 16-02 Concession Food Booth Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-34/16 re RFP 16-02 Concession Food Booth be received for information; AND THAT staff be directed to bring forward a by-law to authorize a Concession Food Booth Agreement for Council consideration. CARRIED 12. BY-LAWS A. By-Law 2016-036 Being a By-law to adopt a Municipal Tree Policy B. By-Law 2016-037 Being a By-law authorize the execution of a Utility Corridor Use Agreement between the Municipality of Bayham, the Town of Tillsonburg, Ricky Milton Roberts and Deborah Anne Roberts C. By-Law 2016-038 Being a By-law to amend By-Law 2016-014 a By-law to regulate traffic and parking on highways, private property and municipal property within the Municipality of Bayham D. By-Law 2016-039 Being a By-law to stop up, close and convey part of the unopened road allowance known as Baldwin Line and Given Road E. By-Law 2016-041 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Muriel Alberta / MA'S Port Burwell Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT By-laws 2016-036, 2016-037, 2016-038, 2016-039 and 2016-041 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS None. 2016 Council Minutes May 5, 2016 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-042 Being a By-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Councillor Ktechabaw THAT confirming By-law 2016-042 be read a first, second and third time and finally passed. CARRIED 16 ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Council meeting by adjourned at 8:04 p.m. CARRIED C=