Loading...
HomeMy WebLinkAbout04/13/2016 - Museums Bayham Minutes Museums Bayham Minutes April 13, 2016 Municipal Offices, Straffordville, ON. Present: Chair- Bev Hickey,Vice Chair- Chuck Buchanan, Mat Schafer, Ron Bradfield, Ray Maddox, Susan Start, Albert White, Ally Shelly Regrets: Lynda Millard, Kimberly Legg Secretary Kimberly Legg sends her regrets on being unable to attend meeting Ally Shelly will take minutes as acting secretary in her absence. 1. Call to Order Chair Bev Hickey called the meeting to order at 7:02 2. Disclosure of Pecuniary Interest None 3. Review of Items Not on the Agenda A clipping from the Tillsonburg News was shared regarding the previous weekends Home and Garden Show. The Tillsonburg Home and Garden Show is advertising for spots in the 2017 show, payment reservations due in two weeks. The Board is asked to consider involvement at the next years show. Due to the small size and venue of the Tillsonburg Show, it is believed that the London Boat show is the better choice in convention involvement. All members are in favour of passing on the 2017 Tilllsonburq Home and Garden Show. Carried. 4. Announcements Chuck Buchanan mentions that an E.O.N meeting will be held Thursday, May 5th 2017 at the St. Thomas Railway Museum for those interested in attending. 5. Delegation (s) None 6. Approval of Previous Minutes (a) It was moved by Matt Schaffer and seconded by Chuck Buchanan that the minutes of the March, 9 2016 meeting be approved. Motion Carried. 7. Correspondence 7.1 (a) for information only 1. Info from Susan Start regarding old Bayham maps The Elgin County Archives project with Archives Ontario is making digital access to original maps of Ontario dating back to 1803. There is an early map of Bayham. Prints can be made as long as not for commercial use. There was a discussion whether the Museum would be interested in acquiring a copy of this map to frame and put on display. Susan Start will inquire with the Archives regarding the possibility of printing and cost a large scale copy of the map. 2. Minutes of the EdisonFest Committee meetings Jan18/16, Feb 15/16 & March 29/16 The committee has been advised that the EdisonFest Committee is a subcommittee of Museums Bayham. Matt Schaffer shares the topics discussed at the recent EdisonFest Meetings Four more volunteers have recently joined More events are being booked for the festival, castle and a petting zoo. The committee is looking to have more kid friendly community activities at the festival EdisonFest will be held the first Saturday in June. In the event of extreme in climate weather the date will be moved to the following Sunday. Meeting being held next Tuesday to discuss further. 3. Curator's job posting from Aylmer Express Acceptance of applications for the Curator's Position closes Friday. For those who wish to be involved in the hiring process of the curator and students they are welcome to attend when interviews start. 4. Edison museum pictures in Morelmag.ca Lynda Millard sends thanks to Chuck & Bev, Marg& Paul she was able to send photos of the Edison Museum Kitchen Display to Mary Baxter with MorelMag.ca. The images are on display on the website http://morelmag.ca/article/how-food under Small Appliances and Cookware and Table Settings. 7.2 (b)Action Required 1. Appointment of Helen & Robert Ronson as co-chairs, Matthew Schafer as Vice-chair& Lynda Millard as secretary of Edison Fest Committee. It is discussed and agreed upon that Edison Fest Committee, is mostly made up of those on the Building Committee and business is under the scope of Museums Bayham's jurisdiction. Motion made by Ray Maddox, seconded by Ron Bradfield to accept the Edison Fest Committee information. 8. Unfinished Business- None 9. New Business 1.The Board had met with Council Members to discuss the location of the 2016 Edison Museum Location A proposition has been to house the artifacts for static display at the Bayham Family Table Restaurant at no cost. Council is to make the final decision. Will meet next Thursday to decide further. It is discussed whether Bayham Family Table should be given an incentive for the use of the space. For the assistance of paying rent and hydro. It is mentioned that a possible incentive equal to the amount one full month's rent from the 2015 season should be provided as a gratuity. The Board has requested that Chair discusses with CAO that the suggestions have been made from committee that we recommend Council to offer gratuity for occupation of space as this is a municipal project. Committee will continue to discuss at next meeting. 2. A discussion regarding proper signage is needed at new location for Edison Museum site takes place. Signage is required inside and outside of the museum location to direct visitors and to provide explanation of what site contains. It is suggested that a sign be provided in the park to explain location and that a 10" by 3'sign be provided within the establishment to explain the edict of the Edison Museum. It is requested that professionally made signs be created to establish the location and contents of the Edison museum, durable signs that can be used for the future endeavors of the Edison Museum. Motion was made by Albert White and seconded by Chuck Buchanan to inquire to Council about signage. Motion carried. (b) Items from Marine Museum in Kingston to be deaccessioned- At this point no items of interest are being deaccessioned from the Marin Museum in Kington have presented themselves to the members. It is suggested that the artifacts that this museum continues to deaccession be continue to be considered in the future. (c) Entrance Fees& membership (Susan Start) Last fall it had been discussed to increase entrance fees to the Marine Museum and Lighthouse. The Board was to revisit this suggestion in the spring before the 2016 season. The new entrance fees from the sites were discussed and the following price changes were suggested: Marine Museum and Lighthouse Entrance Fees: Adults (13+)- $3 per person per site $5- For both Marine Museum and Lighthouse $8-Family Rate One Site $12- Family Rate Both Site 12 and under remain free An annual museum pass valid for unlimited attendance be offered for$15 for entrance to both site be offered for a trial for the 2016 season. Passes are to be designed by the curator and students and printed on cardstock. Motion made to increase fees by Susan Start, seconded by Ron Bradfield to increase entrance fees for the 2016 season. Motion carried. (d) Email Agenda or Paper Agenda- memo from Chairperson The Board is asked to if members would prefer to have agenda and package emailed before meeting or to have package printed for meeting. It is discussed that a copy of each meeting agenda be provided for each member at meetings, those who wish for a full package can print their own. One or Two copies will be provided to the meeting for reference for meetings. The entire meeting package including agenda, past month's minutes and supporting documents will continue to be provided via email approximately a week before meetings. Moved by all to cease printing of entire meeting package for all members. 10. Finances Chair will acquire a copy of the 2016 budget for next meeting. One copy will be kept by the Chair for future budget inquires. 11. Other Business (a) It is discussed that the scientific buoy outside of the Maine Museum be pressure washed and painted during the 2016 season. The buoy has become quite neglected, dirty and is in need of cleaning and fresh paint. Paint had been provided by Dulux the previous year, the paint is still being offered at a buy one get one free offer. It is requested that the Chair discuss with CAO about the possibility of the public works or summer students completing this project over the summer. Bev and Chuck will meet at 10:00am Thursday April 13th at the Marine Museum to discuss project needs. (b) Susan start suggests after the hire of the new curator the committee drafts a list of desired projects to be completed by the summer students for the 2016 season. List to be created at next month's meeting. 12.Adjournment It was moved by Matt Schaffer and seconded by Albert White that the meeting adjourned at 8:24pm. Chairman Secretary Date : lg. f� F