HomeMy WebLinkAboutJuly 06, 2023 - Special CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
SPECIAL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, July 6, 2023
6:30 p.m.
The July 6, 2023 Special Council Meeting was held using hybrid technologies via Zoom
and livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
CAO
CLERK
PLANNING COORDINATORIDEPUTY CLERK
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 6:30 p.m.
ED KETCHABAW
RAINEY WEISLER
TIMOTHY EMERSON
DANFROESE
SUSAN CHILCOTT
THOMAS THAYER *via Zoom
MEAGAN ELLIOTT
MARGARET UNDERHILL
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. CLOSED SESSION
3.1 In Camera
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Council do now rise to enter into an "In Camera" Session at 6:31 p.m. to
discuss:
A. Confidential Verbal Item re litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board; Advice that is subject to
solicitor -client privilege, including communications necessary for that purpose (Ontario
Land Tribunal)
CARRIED
3.2 Out of Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Council do now rise from the "In Camera" Session at 6:49 p.m. and report on
Confidential Verbal Item re litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board; Advice that is subject to
solicitor -client privilege, including communications necessary for that purpose (Ontario
Land Tribunal)
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Confidential Verbal Item re litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board; Advice that is subject to
solicitor -client privilege, including communications necessary for that purpose (Ontario
Land Tribunal) be received for information;
AND THAT staff proceed as directed.
CARRIED
4. REPORTS TO COUNCIL
A Report DR-01/23 by Steve Adams, Manager of Public WorkslDrainage Superintendent
re Petition for Drainage 1162991 Ontario Ltd. Concession 9 Pt Lots 23 & 24
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report DR-01/23 regarding the petition for drainage for the 1162991 Ontario
Ltd. be received;
AND THAT the Council of The Corporation of the Municipality of Bayham acknowledges
the filing with the Clerk of the Petition for drainage works from 1162991 Ontario Ltd.,
Curtis VanQuaethem;
AND THAT Council wishes to proceed with this matter and appoints Spriet
Associates Ltd., Engineers, to prepare a report on the proposed drainage area pursuant
to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration.
WITONSWR
B. Report DS-43/23 by Thomas Thayer, CAO re 2nd Quarter Report
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Staff Report DS-43/23 re 2nd Quarter Report be received for information.
CARRIED
C. Report CAO-38/23 by Thomas Thayer, CAO re 2023-2026 Bayham Community
Strategic Plan Adoption
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT Report CAO-38/23 re 2023-2026 Bayham Community Strategic Plan Adoption
received for information;
AND THAT Council adopt the 2023-2026 Bayham Community Strategic Plan.
CARRIED
D. Report CAO-39/23 by Thomas Thayer, CAO re Amendments to Joint Multi -Year
Accessibility Plan
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report CAO-39/23 re Amendments to Joint Multi -Year Accessibility Plan be
received for information;
AND THAT the Joint Multi -Year Accessibility Plan be adopted as presented, and posted
on the Municipal website.
E. Report CAO-40/23 by Thomas Thayer, CAO re 2022 Joint Annual Accessibility Status
Report
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report CAO-40/23 re 2022 Joint Annual Accessibility Status Report be received
for information;
AND THAT the 2022 Joint Annual Accessibility Status Report be approved as presented,
and posted on the Municipal website.
CARRIED
5. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2023-057 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Confirming By-law No. 2023-057 be read a first, second and third time and finally
passed.
CARRIED
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6. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT the July 6, 2023 Special Council Meeting be adjourned at 7:06 p.m.
CARRIED
MAYOR CLERK
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