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HomeMy WebLinkAboutJuly 17, 2023 - Waterfront Advisory CommitteeTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM WATERFRONT ADVISORY COMMITTEE AGENDA PORT BURWELL EAST BEACH & TRACKLESS LOUNGE Port Burwell Beach & 56169 Heritage Line, Straffordville, ON Monday, July 17, 2023 5:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. DELEGATIONS 4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S) A. Minutes of the Waterfront Advisory Committee Meeting held May 16, 2023 5. MATTERS OF BUSINESS A. Memo WAC-05/23 re Beach Tour ** beach location weather dependent ** B. Memo WAC-06/23 re Outcome of Recommendations to Council C. Memo WAC-07/23 re Community BBQ Input D. Memo WAC-08/23 re 2024-2033 Port Burwell East Beach / Pier Capital Items 6. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WATERFRONT ADVISORY COMMITTEE MINUTES TRACKLESS LOUNGE 56169 Heritage Line, Straffordville, ON Tuesday, May 16, 2023 5:00 p.m. PRESENT: CHAIR RAINEY WEISLER COMMITTEE MEMBERS EARL SHEA SERGE PIETERS MARNI WOLFE ASHLEY CARDINAL STAFF ATTENDANCE: CAO|CLERK THOMAS THAYER DEPUTY CLERK MEAGAN ELLIOTT 1. CALL TO ORDER Committee Chair Weisler called the meeting to order at 5:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. DELEGATIONS 4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S) 5. MATTERS OF BUSINESS A. Memo WAC-01/23 re Waterfront Advisory Committee Documents Moved by: Committee Member Wolfe Seconded by: Committee Member Pieters THAT Memo WAC-01/23 re Waterfront Advisory Committee Documents be received for information; AND THAT the Municipality of Bayham’s Procedural By-law No. 2023-021 be adopted as the Procedural By-law for the Waterfront Advisory Committee for the 2022-2026 term. CARRIED B. Memo WAC-02/23 re Waterfront Advisory Committee Mandate & Blue Flag Beach Requirements Moved by: Committee Member Pieters Seconded by: Committee Member Shea WAC Minutes May 16, 2023 2 THAT Memo WAC-02/23 re Waterfront Advisory Committee Mandate & Blue Flag Beach Requirements be received for information; AND THAT the Waterfront Advisory Committee recommends to Council to consider the net benefits of renewing the Blue Flag Beach application for the 2024 season. CARRIED Committee Member Cardinal left the room at 6:06 pm and returned at 6:08 pm C. Memo WAC-03/23 re Waterfront Advisory Committee Meeting Schedule Moved by: Committee Member Wolfe Seconded by: Committee Member Cardinal THAT Memo WAC-03/23 re Waterfront Advisory Committee Meeting Schedule be received for information; AND THAT the following meeting dates be the Regular Meetings for the Waterfront Advisory Committee for 2023:  Monday, July 17, 2023 at 5:00 pm (Beach)  Monday, October 16, 2023 at 5:00 pm (Trackless) AND THAT the first meeting of 2024 be scheduled at the October 16, 2023 meeting. CARRIED D. Memo WAC-04/23 re Port Burwell East Beach & Pier Amenities Moved by: Committee Member Wolfe Seconded by: Committee Member Cardinal THAT Memo WAC-04/23 re Port Burwell East Beach and Pier Amenities be received for information; AND THAT the Waterfront Advisory Committee recommends to Council that Capital Item PR-13 be included for 2024 Capital Budget deliberations and alternative accessibility options other than mobi-mats be considered. CARRIED 6. ADJOURNMENT Moved by: Committee Member Pieters Seconded by: Committee Member Shea THAT the Waterfront Advisory Committee Meeting be adjourned at 7:00 p.m. CARRIED WAC Minutes May 16, 2023 3 CHAIR CLERK MEMO WATERFRONT ADVISORY COMMITTEE TO: Waterfront Advisory Committee FROM: Thomas Thayer, CAO DATE: July 17, 2023 MEMO: WAC-05/23 SUBJECT: 2023 BEACH TOUR BACKGROUND The Waterfront Advisory Committee set their meeting dates for 2023 at the May 16, 2023 meeting with noting the July meeting would be at the Port Burwell East Beach. DISCUSSION The July 17, 2023 Waterfront Advisory Committee Meeting will kick-off at the Port Burwell East Beach for a general Beach Tour with staff then continue for further committee discussions in the Trackless Lounge. General operations topics during the Beach Tour will include maintenance, signage/flags, bioswales, and parking. There may also be high-level reference to ongoing and future capital works. The Beach Tour will be led by the Manager of Public Works|Drainage Superintendent, who oversees general beach operations and maintenance for the Municipality. In-depth discussion on matters such as capital items for the 2024-2033 Capital Budget, and previous Council direction regarding the potential for a community barbecue space will take place after the Beach Tour in the Trackless Lounge at the Straffordville Community Centre, 56169 Heritage Line, Straffordville. Please note that the Beach Tour is weather-dependent. If rain or storms are in the forecast, the Committee will be advised the morning of the meeting, and the Beach Tour item will be handled as a discussion item on Beach operations, which will take place in the in the Trackless Lounge at the Straffordville Community Centre, 56169 Heritage Line, Straffordville. RECOMMENDATION THAT Memo WAC-05/23 re 2023 Beach Tour be received for information. MEMO WATERFRONT ADVISORY COMMITTEE TO: Waterfront Advisory Committee FROM: Thomas Thayer, CAO DATE: July 17, 2023 MEMO: WAC-06/23 SUBJECT: COUNCIL DECISIONS – WAC RECOMMENDATIONS TO COUNCIL BACKGROUND The Waterfront Advisory Committee had a meeting on May 16, 2023, from which two (2) motions included recommendations to Council. These were presented to Council at the June 1, 2023 Regular Meeting and the following motion was passed: Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the Waterfront Advisory Committee resolution from the May 16, 2023 Meeting that includes recommendations to Council be received for information; AND THAT staff be directed to report to Council on the cost implications of the Blue Flag Beach Status prior to the 2024 application; AND THAT staff be directed to report to Council prior to 2024 budget deliberations on alternative beach accessibility options other than mobimats. DISCUSSION As direction has been provided from Council on these items, staff will be reporting back to Council with further information as directed and any further outcomes will be relayed back to the Waterfront Advisory Committee for information. RECOMMENDATION THAT Memo WAC-06/23 re Outcomes of Recommendations to Council be received for information. MEMO WATERFRONT ADVISORY COMMITTEE TO: Waterfront Advisory Committee FROM: Thomas Thayer, CAO DATE: July 17, 2023 MEMO: WAC-07/23 SUBJECT: COMMUNITY BARBECUE LOCATION INPUT BACKGROUND At its May 18, 2023 meeting, Council received Report BL-02/23 re Port Burwell East Beach – By-law Review of Enclosed Tents and Barbeques – Parks By-law No. 2017-125, as presented by the Fire Chief|By-law Enforcement Officer. Council passed the following motion: Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report BL-02/23 re Port Burwell East Beach – By-law Review of Enclosed Tents and Barbeques – Parks By-law No. 2017-125 be received for information; AND THAT Staff be directed to prepare an amending by-law, incorporating the twelve (12) recommendations identified in Report BL-02/23, to amend the Municipality’s Parks By-law No. 2017-125; AND THAT the appropriate amending by-law be brought forward for Council’s consideration; AND THAT discussion pertaining to a community barbecue location at the East Beach be referred to the July meeting of the Waterfront Advisory Committee to make recommendation to Council. DISCUSSION Report BL-02/23 is attached for detailed information. Council is requesting the Waterfront Advisory Committee to provide a recommendation on if a Community Barbecue would be viable and a proposed location. High-level discussion of general benefits and concerns may take place during the Beach Tour under Memo WAC-05/23, however, in-depth discussion and a final decision should be rendered during presentation of this Memo on the matter. ATTACHMENTS 1. Report BL-02/23 23 re Port Burwell East Beach – By-law Review of Enclosed Tents and Barbeques – Parks By-law No. 2017-125 RECOMMENDATION THAT Memo WAC-07/23 re Community Barbecue Location Input be received for information; AND THAT the Waterfront Advisory Committee provide a recommendation to Council on the viability of a Community Barbecue location at the Port Burwell East Beach. REPORT FIRE DEPARTMENT TO: Mayor & Members of Council FROM: Harry Baranik, Fire Chief/By-Law Enforcement DATE: May 18, 2023 REPORT: BL-02/23 SUBJECT: PORT BURWELL EAST BEACH – BY-LAW REVIEW OF ENCLOSED TENTS AND BARBECUES – PARKS BY-LAW NO. 2017-125 BACKGROUND At its October 6, 2022 meeting, Council received a motion from the September 14, 2022 meeting of the Blue Flag Beach Committee, requesting that Council consider a number of recommendations, including reviewing prohibitions of barbecues and enclosed tents on the Port Burwell East Beach. Council passed the following motion: Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Blue Flag Beach Committee resolution from the September 14, 2022 Meeting that includes recommendations to Council be received for information; AND THAT staff investigate and report back to Council on a By-law review regarding the prohibition of enclosed tents and barbecues. CARRIED DISCUSSION To begin the process, Staff reviewed other neighbouring municipalities and other municipalities in the province with municipal beaches as to their respective beach by-laws. Although municipalities do have their own Beach By-laws, others include the beach as part of their Parks By-Law, which is how the Municipality currently addresses the Port Burwell East Beach. Staff has prepared a comparison chart, attached hereto this Report, which summarizes the different municipal by-law restrictions and prohibitions employed by other municipalities with municipal beaches. The words “Not Allowed” indicates that there is a by-law prohibiting the activity. It should also be noted that some of the nieghbouring municipalities have no by-laws regarding their beach. This is also clearly denoted in the summary chart. Although the original scope was specific to enclosed tents and barbecues, staff believes that this would be an appropriate time to review the current by-law in a more comprehensive manner and make any further amendments that Council considers appropriate. Staff recommends that the Municipality of Bayham’s Parks By-law No. 2017-125 be amended to include any changes Council recommends as the Beach already is included within this By-law. Staff would recommend Council consider the following restrictions and prohibitions for the beach area: 1) That ‘East Beach’ be defined as the Municipal-owned sand area from the grass park land and parking lots to and including the shores of Lake Erie. 2) A prohibition of all cooking devices 3) A restriction of any tent to include the size be limited to 3.048m x 3.048m (10 ft. x 10 ft.) and that only onside allowed to be opaque 4) A prohibition of urination and defecation on the beach except in the facilities provided 5) A prohibition of glass containers on the beach 6) A prohibition of fires and fireworks on the beach 7) A prohibition of gas generators on the beach 8) A prohibition of sales of items except through approval of the Municipality 9) A prohibition of Golf on the beach 10) A restriction of any other sport on the beach that interferes with the lawful enjoyment of others 11) A prohibition regarding the use of any recording device without the permission of those being recorded. 12) Prohibition of music containing foul and insulting language that could reasonably considered may offend others and children. These recommendations are not meant to restrict the community from enjoying the Port Burwell East Beach. In fact, with the increasing popularity of the beach, these recommendations are designed so everyone in the community can enjoy the beach. ATTACHMENT 1. Summary Table – Beach By-law Review RECOMMENDATION 1. THAT Report BL-02/23 re Port Burwell East Beach – By-law Review of Enclosed Tents and Barbeques – Parks By-law No. 2017-125 be received for information; 2. AND THAT Staff be directed prepare such amendments to the Parks By-Law No. 2017-125 pertaining to the Port Burwell East Beach as Council deems appropriate; 3. AND THAT the appropriate amending by-law be brought forward for Council’s consideration. Respectfully submitted: Reviewed by: Harry Baranik, CMM III Fire Chief/CEMC/By-Law Enforcement Thomas Thayer, CMO, AOMC CAO|Clerk Prohibited Activity Generators Over Night Tent Cooking Device Set Fire Litter Build Solid Structure Sales of Items Aninal On Beach Consume Alcohol Motor Vehicles Damage to Municipal Property Deficating and Urintaing Possess Glass Bottle or container Sports Personal Conduct Weapons Exclusive Use Umbrelleas Inflatable Device Use a Celluar Device for Recording Sauble Beach (Beach)Not Allowed Not Allowed Allows Kitchen no sides and canopy Not Allowed Not Allowed Must Use Barrels Provided Not Allowed Not Allowed Not allowed June 1 - Labour Day Not allowed Not Allowed (exemption- First Responders and +Public Works Not Allowed Not Spoken to Not Spoken to Not Spoken To Contains Language to regulate Not Spoken To Not Spoken To Not Spoken To Not Spoken To Not Spoken To Lambton Shores (Park)Not Allowed Not Allowed without permissio n of Director Not allowed Exept for Special Occasion Accomodation Not Allowed without permissio n of Director Not Spoken To Must deposit in Containers Provided Not Spoken to Not Allowed without permissio n of Director Not allowed on sand Beach area May 1 - Sept 30 At all time not at large Exempt: Service Not Allowed without permission of Director Not Allowed (exemption- First Responders and +Public Works Not Allowed Not Spoken To Not Allowed Any Sports deemed dangerous Contains Language to regulate Not Spoken To Allows for Permits Not Greater Than 2.4 m Not more than 2 Persons Not Spoken To Wasaga Beach (Beach) Not Spoken To Not Allowed Similar and limited to 10X10 allows for health and infant exemptions Not Allowed Not Allowed Not Allowed Not Spoken to Not Spoken To Victoria Day - Labour Day Not Allowed between 9:00 am and 7:00 pm Not Allowed Not Allowed (exemption- First Responders and +Public Works Not Allowed Not Allowed Not Allowed Golf Not Allowed Contains Language to regulate Not Spoken To Not Spoken To Not Spoken To Not Spoken To Not Spoken To Central Elgin (Beach and a Park By-Law) Not Spoken To Not Allowed Not Spoken To Not Spoken To Not Spoken To Must deposit in Containers Provided Not Spoken to Not Spoken To Restricted areas Except through a Permit Not Allowed (exemption- First Responders and +Public Works Not Allowed Not Allowed except in Washroom Facility Not Allowed Golf Not Spoken To Contains Language to regulate Not Allowed Except through Municipal Permission Through Permit Not Spoken To Not Spoken To Not Spoken To Chatham-Kent (Park) Not Spoken To Not Allowed Allowed through Approval of Manager Not Spoken To Only in Properly Construct ed BBQ or Fire Pit Must deposit in Containers Provided Not Spoken To Not Allowed Not Allowed to Run at large or leave excrement Not Allowed Not Allowed (exemption- First Responders and +Public Works Not Allowed Not Allowed except in Washroom Facility Not Spoken To Golf Specific Contains Language to regulate Not Allowed Allowed through Approval of Manager Not Spoken To Not Spoken To Not Allowed Comparison of Municipality's Parks By-Law Not Spoken To Not Allowed Not Spoken To Not Spoken To Not Spoken To Must deposit in Containers Provided Not Spoken To Not Spoken To As per Dog Control By-law Except through a Permit Not Allowed Not Allowed Not Spoken To Not Spoken To Not Spoken To Contains Language to regulate Not Allowed Allowed through Approval Not Spoken To Not Spoken To Not Spoken To West Elgin Malahide Twp Norfolk County No Beach By-law No Beach By-law No Beach By-law MEMO WATERFRONT ADVISORY COMMITTEE TO: Waterfront Advisory Committee FROM: Thomas Thayer, CAO DATE: July 17, 2023 MEMO: WAC-08/23 SUBJECT: 2024-2033 PORT BURWELL EAST BEACH / PIER CAPITAL ITEMS BACKGROUND Every Q4, Council considers and approves a Capital Budget and 10-year Capital Plan. These items constitute a major policy document for the Municipality, which guides core and non-core infrastructure and similar investment within the 10-year time horizon ensure renew or expand municipal assets for the betterment of the community. The Draft Capital Budget is published on the Municipal website for public consumption in August. Staff generally allocate time in July and August to compile the Draft for publication. At its December 13, 2022 Special Meeting, Council received Report TR-18/22 re 2023-2032 Capital Budget – Draft and passed the following motion, in part: Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report TR-18/22 re 2023-2032 Capital Budget - Draft be received for information; … AND THAT the 2023-2032 Capital Budget – Draft be amended as discussed and approved in principle. The approved-in-principle Capital Budget contained a number of capital projects applicable to the Port Burwell East Beach and Pier. These items were presented to the Committee via Memo WAC-04/23 on May 16, 2023 and are outlined below. FA-09 – Port Burwell East Beach Washroom Expansion – $500,000 PR-11 – East Pier Rehabilitation – $300,000 PR-13 – Beach Accessibility – $50,000 PR-14 – Beach Shade Structure – $80,000 PR-16 – Electric Charging Station – $10,000 DISCUSSION In preparation for the 2024-2033 Capital Budget, staff have commenced preliminary internal discussions regarding East Beach and Pier capital needs over the 10-year term of the Budget. When these discussions take place, Capital Items are sometimes altered in the budget to recognize adjusted priorities and/or costs for Council to formally consider. The following Capital Item Sheets are attached in Draft format for Committee review. FA-09 – Port Burwell East Beach Washroom Expansion – $575,000  2024 & 2028 project with a $75,000 cost increase (engineering and inflation) PR-11 – East Pier Rehabilitation – $325,000  2024/2025 project with a $25,000 cost increase (engineering) PR-13 – Beach Accessibility – $50,000  No changes at this time. Council has provided direction to staff to investigate alternatives PR-14 – Beach Shade Structure – $80,000  No changes at this time PR-16 – Electric Charging Station – $20,000  Cost increased by $10,000 (inflation) The recommendation is to receive this Memo for information. However, should the Committee wish to make recommendations on Capital Items not previously referred to Council, the Committee may do so. ATTACHMENTS 1. Draft Capital Items (Parks & Recreation, and Facilities) – 2024-2033 Capital Budget RECOMMENDATION THAT Memo WAC-05/23 re 2024-2033 Port Burwell East Beach / Pier Capital Items be received for information. FA-09 XXXXX $75,000 Year 4 Year 7 $0$0 Year 5 Year 8 $0$0 Year 6 Year 9 $0 Capital Budget - Financing Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 $575,000 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $575,000 $0 $0 $0 $0 $0 $0 Municipality of Bayham Capital Information Sheet Growth Related Need Health & Safety Issue Capital Project Priority Port Burwell East Beach Washroom ExpansionCapital Project Item: Department: Year: Capital Item No. Facilities 2024/2028 Description Port Burwell East Beach Washroom Expansion Service Enhancement Accessibility Improvement Other Energy - Environmental Sustainability Efficiency & Effectiveness Asset Replacement Capital Budget - Total Project Cost Tax LevyDevelopment ChargesGrants Year 1Year 2Year 3 $575,000 $0$500,000$0 OtherReserves Total Expected Useful Life of the Asset (Years)25 PR-11 X X $50,000 Year 4 Year 7 $0$275,000 Year 5 Year 8 $0$0 Year 6 Year 9 $0 Capital Budget - Financing Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 $325,000 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $325,000 $0 $0 $0 $0 $0 $0 Municipality of Bayham Capital Information Sheet Growth Related Need Health & Safety Issue Capital Project Priority East Pier RehabilitationCapital Project Item: Department: Year: Capital Item No. Parks & Recreation 2024/2025 Description East Pier Rehabilitation (engineering and works) Service Enhancement Accessibility Improvement Other Energy - Environmental Sustainability Efficiency & Effectiveness Asset Replacement Capital Budget - Total Project Cost Tax LevyDevelopment ChargesGrants Year 1Year 2Year 3 $325,000 $0$0$0 OtherReserves Total Expected Useful Life of the Asset (Years)25 PR-13 XXX $50,000 Year 4 Year 7 $0$0 Year 5 Year 8 $0$0 Year 6 Year 9 $0 Capital Budget - Financing Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0$50,000 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $50,000 $0 $0 $0 $0 $0 $0 Municipality of Bayham Capital Information Sheet Growth Related Need Health & Safety Issue Capital Project Priority Beach AccessibilityCapital Project Item: Department: Year: Capital Item No. Parks & Recreation 2027 Description Beach Accessibility improvements - mobi-mats Service Enhancement Accessibility Improvement Other Energy - Environmental Sustainability Efficiency & Effectiveness Asset Replacement Capital Budget - Total Project Cost Tax LevyDevelopment ChargesGrants Year 1Year 2Year 3 $50,000 $0$0$0 OtherReserves Total Expected Useful Life of the Asset (Years)20 PR-14 XXX $80,000 Year 4 Year 7 $0$0 Year 5 Year 8 $0$0 Year 6 Year 9 $0 Capital Budget - Financing Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 $80,000 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $80,000 $0 $0 $0 $0 $0 $0 OtherReserves Total Expected Useful Life of the Asset (Years)20 Capital Budget - Total Project Cost Tax LevyDevelopment ChargesGrants Year 1Year 2Year 3 $80,000 $0$0$0 Description Install a permanent beach shade structure over the accessible viewing platform (sun shade sails) Service Enhancement Accessibility Improvement Other Energy - Environmental Sustainability Efficiency & Effectiveness Asset Replacement Municipality of Bayham Capital Information Sheet Growth Related Need Health & Safety Issue Capital Project Priority Beach Shade StructureCapital Project Item: Department: Year: Capital Item No. Parks & Recreation 2027 PR-16 X X X $20,000 Year 4 Year 7 $0$0 Year 5 Year 8 $0$0 Year 6 Year 9 $0 Capital Budget - Financing Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 $20,000 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $20,000 $0 $0 $0 $0 $0 $0 OtherReserves Total Expected Useful Life of the Asset (Years)10 Capital Budget - Total Project Cost Tax LevyDevelopment ChargesGrants Year 1Year 2Year 3 $20,000 $0$0$0 Description Install an electric charging station at the Port Burwell East Beach Service Enhancement Accessibility Improvement Other Energy - Environmental Sustainability Efficiency & Effectiveness Asset Replacement Municipality of Bayham Capital Information Sheet Growth Related Need Health & Safety Issue Capital Project Priority Electric Charging StationCapital Project Item: Department: Year: Capital Item No. Parks & Recreation 2029