Loading...
HomeMy WebLinkAboutJune 01, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, June 1, 2023 7:00 p.m. The June 1, 2023 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK PLANNING COORDINATORIDEPUTY CLERK 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER TIMOTHY EMERSON DANFROESE SUSAN CHILCOTT THOMAS THAYER *via Zoom MEAGAN ELLIOTT MARGARET UNDERHILL 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Chilcott announced that Edisonfest is taking place on Saturday, June 3, 2023 with the opening ceremonies beginning at 10 am. Deputy Mayor Weisler thanked all those who came out to the Blue Flag Raising at the Port Burwell East Beach earlier in the week. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Special Council Meeting held May 18, 2023 B. Regular Council Meeting held May 18, 2023 Council Minutes June 1, 2023 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the minutes of the Regular and Special Council Meeting held May 18, 2023 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Adoption of Official Plan Amendment No. 33 Lankhuijzen Farms Ltd. Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT item 12.1.1 A be received for information. The Council Meeting recessed from 7:06 pm to 7:10 pm to address technical issues. 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-34/23 by Margaret Underhill, Planning Coordinatorl Deputy Clerk re Consent Application E31-23 Froese, 57268 Calton Line Moved by: Councillor Emerson Seconded by: Councillor Chilcott Council Minutes June 1, 2023 THAT Report DS-34/23 regarding the Consent Application E31-23 Froese be received, - AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E31-23 be granted subject to the following conditions and considerations* 1 Rezoning of the severed parcel from Agricultural (Al-A)zone to a Rural Residential (RR) Zone 2. Rezoning of the retained lands from Agricultural (All-A)zone to a Special Agricultural (A2) zone to prohibit new dwellings . Owner constructs a driveway on the retained land to the barn and mobile home which is capable of supporting a fire pumper loaded with 2000 gallons of water 4_ The Owner relocate the power line to the retained lands to service the retained barn and mobile home 5, Planning Report fee payable to the Municipality 6. Digital copy of the registered plan of survey 7. Purchase of civic number sign for the retained parcel 8_ The Development Agreement between the owners and the Municipality associated with Minor Variance A-01/17 for the supplementary farm dwelling be revised where necessary to ensure it is up to date. CARRIED B. Report DS-35/23 by Margaret Underhill, Planning Coo rdinatorlDeputy Clerk re Consent Application E33-23 Baldwin, 11693 Elliott Road Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-35/23 regarding the Consent Application E33-23 Baldwin be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E33-23 be granted subject to the following conditions and considerations: 1. The owner obtain Zoning By-law Amendment approval to change the zoning of both the severed and retained lands from an Agricultural (A1) zone to a Rural Residential (RR) zone 2, Municipal road access permit from the municipality for the retained lands 3. Installation of an individual private well on the retained lot providing the municipality with water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety 4, Municipal Lot Assessment to be conducted through the municipality for a private septic system on the retained lands 5. That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule for the Smith Drain in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. . Purchase of civic number sign for the retained parcel 3 Council Minutes June 1, 2023 7. Digital copy of the registered plan of survey 8. Cash in Lieu of Parkland Dedication fee for one created parcel payable to the municipality 9. Planning Report fee payable to the Municipality FORIEZZWO 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Township of Havelock -Belmont -Methuen re Support of Review of the Cannabis Act B. Municipality of Tweed re Bell -Hydro Infrastructure C. County of Elgin re Support of Bill 5 D. Town of Cobourg re Highway Traffic Act Amendments E. United Counties of Stormont, Dundas & Glengarry re Proposed PPS Changes F. County of Elgin re Follow Up to Vienna Village Speed Limit Correspondence Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT items 13.1.1 A — F be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. Report CL-08/23 by Meagan Elliott, Deputy Clerk re Municipal Assistance — Bayham Beachfest Moved by: Councillor Froese Seconded by: Councillor Emerson THAT Report CL-08/23 re Municipal Assistance — Bayham Beachfest be received for information; AND THAT the proposed road closures and use of Municipal lands, save and except the Marine Museum parking lot, for Bayham Beachfest be approved subject to provision of liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as an additional insured; AND THAT a staff presence for road closure purposes be approved with the ability to utilize the OPP as a backup and, if utilized, compensate from the Municipal Assistance budget; Council Minutes June 1, 2023 AND THAT staff be directed to provide the Bayham Beachfest Committee with $1000 for the 2023 Beachfest event; AND THAT the use of ten (10) safety cones be provided for the event with a deposit of $10/item to be provided to the Municipality prior to the event; AND THAT twenty (20) garbage cans and twenty (20) tables may be provided for the event if required requiring the same $10/item deposit as the cones; AND THAT the Beachfest Committee are to work with the Fire Chief to obtain necessary approvals for fireworks; AND THAT staff be directed to conduct lawn and facility maintenance as necessary prior to the event; AND THAT staff be directed to advise appropriate external agencies of the event; AND THAT staff be directed to further coordinate details of the events with the event contacts; AND THAT the Municipality of Bayham reserves the right to revoke said approvals at any time for any reason. CARRIED 14. BY-LAWS A. By-law No. 2023-045 Being a by-law to amend by-law 2023-009 being a by-law to amend by-law 2022-011 being a by-law to appoint municipal officers and employees for the Municipality of Bayham B. By-law No. 2023-046 Being a by-law to amend by-law 2023-038 being a by-law to establish a levy for the year 2023 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT By-law Nos. 2023-045 and 2023-046 be read a first, second and third time and finally passed. 1:a1_\VE11:�; 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Minutes of the Waterfront Advisory Committee Meeting held May 16, 2023 B. Minutes of the Museum Advisory Committee Meeting held May 17, 2023 5 Council Minutes June 1, 2023 C. Minutes of the Joint Cemetery Board Meeting held May 25, 2023 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the minutes from the Waterfront Advisory Committee Meeting held May 16, 2023, minutes of the Museum Advisory Committee Meeting held May 17, 2023 and the minutes of the Joint Cemetery Board Meeting held May 25, 2023 be received. CARRIED D. Recommendations to Council from the Waterfront Advisory Committee Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the Waterfront Advisory Committee resolution from the May 16, 2023 Meeting that includes recommendations to Council be received for information; AND THAT staff be directed to report to Council on the cost implications of the Blue Flag Beach Status prior to the 2024 application; AND THAT staff be directed to report to Council prior to 2024 budget deliberations on alternative beach accessibility options other than mobimats. CARRIED E. Recommendations to Council from the Joint Cemetery Board Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the Joint Cemetery Board resolution from the May 25, 2023 Meeting that includes recommendations to Council be received for information; AND THAT staff be directed to sell the Care and Maintenance funds held in trust at One investment through LAS; AND THAT the funds be reinvested in a high -yield GIC for a one (1) year term; AND THAT the interest cheques be returned to the individual cemetery boards. CARRIED 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-047 Being a by-law to confirm all actions of Council Council Minutes Moved by: Councillor Chilcott Seconded by: Councillor Emerson June 1, 2023 THAT Confirming By-law No. 2023-047 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 7:54 p.m. CARRIED ,.� 7