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HomeMy WebLinkAboutMay 18, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, May 18, 2023 7:00 p.m. The May 18, 2023 Council Meeting will allow for a hybrid meeting function – you may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS A. Inspector Mark Loucas re 2022 Elgin County OPP Year End Report B. Rob Foster, Graham Scott Enns re 2022 Consolidated Financial Statements 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Special Council Meeting held May 4, 2023 B. Regular Council Meeting held May 4, 2023 8. MOTIONS AND NOTICE OF MOTION A. Councillor Chilcott re Hanging Baskets Sponsorship Program 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence Council Agenda May 18, 2023 2 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report BL-02/23 by Harry Baranik, Fire Chief/By-Law Enforcement re Port Burwell East Beach – By-law Review of Enclosed Tents and Barbecues – Parks By-law No. 2017-125 B. Report BL-03/23 by Harry Baranik, Fire Chief/By-Law Enforcement re 2022 Annual By- law Summary Report C. Report PS-08/23 by Steve Adams, Manager of Public Works|Drainage Superintendent re Port Burwell Library Pavilion Repairs D. Report PS-09/23 by Steve Adams, Manager of Public Works|Drainage Superintendent re RFT-23-02 Award – Vienna Community Park Pavilion 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Passing of Zoning By-law Amendment Z756-2023 – Rideout and Lavallee B. Notice of Passing of Zoning By-law Amendment Z757-2023 – Hiebert 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-32/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Development Agreement re Minor Variance A-03/23 CHR Farms Ltd. 55705 Heritage Line B. Report DS-33/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Official Plan Amendment OPA-01/23, No.33, Lankhuijzen Farms Ltd. 55106 Vienna Line 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Woodstock Ingersoll Tillsonburg & Area Association of Realtors re April 2023 Market Report B. Association of Ontario Road Supervisors re 2023 Annual Trade Show C. LPRCA re Board of Directors Meeting Minutes of April 5, 2023 D. County of Elgin re April 25, 2023 County Council Highlights E. County of Elgin re May 9, 2023 County Council Highlights Council Agenda May 18, 2023 3 F. City of Cambridge re Highway Traffic Act Amendments 13.1.2 Requiring Action 13.2 Reports to Council A. Report TR-11/23 by Lorne James, Treasurer re Surplus or Duplicate Asset Report 14. BY-LAWS A. By-law No. 2023-037 Being a by-law to adopt the capital estimates for the year 2023 B. By-law No. 2023-038 Being a by-law to establish a levy for the year 2023 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof C. By-law No. 2023-039 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Duncor Enterprises Inc. D. By-law No. 2023-040 Being a by-law to authorize the execution of a development agreement between CHR Farms Ltd. and the Corporation of the Municipality of Bayham E. By-law No. 2023-041 Being a by-law to adopt Official Plan Amendment No. 33 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera A. Confidential Report re Personal Matters about an Identifiable Individual; Labour Relations, Employee Negotiations (Fire Services) 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-042 Being a by-law to confirm all actions of Council 18. ADJOURNMENT Inspector Mark Loucas, Detachment Commander David Jenkins, PSB Chair Carolyn Krahn, PSB Secretary-Administrator Reporting On Our Progress Elgin Group Police Services Board SPRING 2023 Agenda Part 1: Detachment Update from Inspector Mark Loucas Part 2: Elgin County OPP 2022 Annual Report Part 3: Police Services Board Update Elgin Group Police Services Board Update from Inspector Loucas Elgin Group Police Services Board Elgin Group Police Services Board Elgin County OPP 2022 Annual Report Crime Management Plan Crime Prevention Traffic Management Strategy Increased Traffic and Public Safety on Roadways, Waterways and Trails Community Policing Committees Enhanced Relationships with Local Municipalities, Policing Partners and Local Community Supports Community Street Crimes Unit Intelligence Led Policing ATV/Marine Patrols Traffic Management Unit Community Mobilization and Engagement Community Safety Officer/Media Officer Elgin Group Police Services Board PSB Update 2023 Police Services Board David Jenkins, Chair Provincial Appointee Trudy Kanellis, Vice-Chair Provincial Appointee Dominique Giguère Municipal Appointee, Eastern Elgin Andrew Sloan Municipal Appointee, Central Elgin Ida McCallum Community Representative, Western Elgin Carolyn Krahn Secretary-Administrator Elgin Group Police Services Board PSB Update Section 10 (OPP) Agreements will be terminated and Section 10 (OPP) Boards will be dissolved. Section 10 municipalities were required to submit a proposal indicating the preferred composition for their new OPP detachment boards. On behalf of the participating municipalities, the Secretary- Administrator submitted an application for status quo board composition in June 2021: Community Safety and Policing Act (CSPA) • one (1) elected representative appointed by resolution from Eastern Elgin, alternating every three (3) years between the Township of Malahide and the Municipality of Bayham; • one (1) elected representative appointed by resolution of the Council of the Municipality of Central Elgin for a three (3) year term; • one (1) community representative from Western Elgin, appointed by resolution jointly by the Township of Southwold, the Municipality of Dutton/Dunwich, and the Municipality of West Elgin for a three (3) year term; and • two (2) persons appointed by the Lieutenant Governor in Council. Ministry Approval of Board Composition1 Establish New OPP Board2 Review Board Member Compensation3 Establish Board Budget4 Elgin Group Police Services Board Next Steps Elgin Group Police Services Board We want to hear from you! Feedback Elgin County OPP 2022 Annual Report “Committed to public safety, delivering proactive and innovative policing in partnership with our communities” 3 Elgin Group Police Services Board Chair: Sally Martyn Ida McCallum Trudy Kanellis Dan Froese Dave Jenkins CAO: Julie Gonyou Detachment Commander Our Elgin Group Police Services Board is extremely appreciative of how responsive our members have been responding to traffic complaints and all of the diverse calls for service within Elgin County during this busy year. Chair Sally Martyn transitioned out of her role as chair of the Police Services Board at the end of 2022, and we wish to thank her for the support and dedication she demonstrated towards enhancing community safety in Elgin County. I am very pleased to be your Detachment Commander and on behalf of each of you, the dedicated officers and staff of the Elgin County OPP Detachment, it gives me great pleasure to present the 2022 Annual Report. This report will showcase the high level of commitment that the Elgin County OPP has brought to all municipalities within Elgin County. Elgin officers and administrative staff have worked in partnership with numerous stakeholders, partners, community groups, and services throughout the year to help us achieve our organizational commitments. Several significant, provincial protests created unique and unprecedented challenges which caused us to reflect and adjust how we conducted daily operations. Additionally, the completion of the amalgamation between the Chatham-Kent and Elgin Detachments has further strengthened our operational capacity and has significantly improved the availability of resources and equipment. In 2022, our policing priorities were focused on achieving the key commitments from our 2020-2022 Detachment Action Plan, which included crime prevention, increased traffic and public safety on our roadways, waterways, and trails, and enhanced relationships with our municipalities, policing partners, and local community supports/resources. As we prepare our 2023 Detachment Action Plan, we will build upon our past successes while incorporating organizational commitments with local community priorities to reflect a responsive and inclusive service delivery model. Inspector Mark Loucas 4 Elgin County OPP Detachment staffing numbers increased in 2022 as a result of an amalgamation with the Chatham-Kent OPP Detachment. Further, the anticipated results from the Provincial Service Delivery Model are extremely positive and will result in increased staffing for our detachment. The final results will be shared once they are officially released. Community Mobilization Engagement Regional Analyst Court Services / Security Officers Community Safety Officer Street Crime Unit (3) Civilian Administrative Assistants Detective Constables (5) Detachment Sergeant Detective Sergeant (2) Traffic Management (3) Emergency Response Team (Vacant) Patrol Constables (54) Patrol Sergeants (8) Auxiliary Unit (12) Elgin County CAO ELGIN COUNTY OPP Police Service Board Inspector Detachment Commander Staff Sergeant Detachment Manager Staff Sergeant Detachment Manager 5 Elgin County Auxiliary Unit 2022 Year in Review The Elgin Auxiliary Unit has an operational capacity of 14 members. Since March 16, 2020, the majority of members within the OPP Auxiliary Program were stood down from active duty, while the organization addressed COVID-19 restrictions. On June 8, 2020, the Auxiliary program began implementing a three-phased approach for its members to begin returning to active duty. Due to the resurgence of COVID 19 member’s attendance and assistance was limited. Several members were successful in achieving full-time status and others departed the program for personal reasons. A plan to actively recruit members to the unit commenced in late December and will continue into the new year. PC Alexandria CULLEN was presented with the Keirstead Award for Outstanding contributions to the OPP Auxiliary Program. (Pictured with Insp LOUCAS and PC WIEBE) 6 2020 - 2022 Action Plan Our Annual Business Plan has been changed to a three-year Action Plan to coincide with the new OPP three-year Strategic Plan. Our 2020 - 2022 Action Plan priorities as identified with community and Police Service Board consultation are: 1.Crime -To prevent and investigate property crime. -Continued support and engagement in the intelligence-led policing-crime abatement strategy. (ILP-CAS).-Work in collaboration with local community resources/groups to facilitate a trusted and victim-centered approach in our processes, policies, and programs. 2.Traffic -Concentrating on “The Big Four” causal factors of fatal, personal injury, and property damagecollisions which include: impaired driving, speeding/aggressive driving, inattentive/distracteddriving, and seat belt use.-To sustain a continuous and year-round focus on the causal factors of motorized vehicle collisions on our roadways, waterways, and trails.3.Other-Streamline collision reporting through the implementation of a Detachment Collision ReportingCentre (CRC).-Identify and implement co-response options such as our Mental Crisis Response Team (MCRT) for non-police-related demands for service. -Develop and finalize a transfer of care protocol with the St. Thomas Elgin General Hospital(STEGH). Crime Management Plan Elgin County Detachment has a comprehensive Crime Management Plan that is administered through the leadership of Regional Detective Sergeant Victoria Loucks. The Crime Unit includes five detectives assigned to major case investigations and three detectives assigned to the Community Street Crime Unit (CSCU). The CSCU is responsible for investigating property crimes and drug investigations. The Domestic Violence Investigator position was vacated in 2022 and a process is being established to replace this member.The Crime Unit is responsible for oversight and investigation of all serious crimes that occur in our detachment area. The foundation of the plan supports the OPP Results Driven Policing methodology and focuses on public safety through crime prevention and investigative excellence. 7 Traffic Management Strategy Elgin County Detachment has developed a Traffic Management Strategy with a goal of reducing motor vehicle collisions, specifically those that result in injury and death. Our focus in 2022 continued to be enforcement and education around aggressive driving, impaired driving, seat belt use, and distracted driving. These four driving habits are within complete control of the driver and together can have the largest impact on road safety. Elgin County Detachment continues to employ a Traffic Management Unit (TMU) responsible for enhanced traffic enforcement within Elgin County. Our TMU is dedicated to responding to community-identified traffic issues as well as issues identified through analysis by our Regional Analyst and the Focused Patrol Program. The unit continues to utilize speed measuring devices to capture data and coordinate responses to traffic concerns. Community Policing Committees Elgin County OPP is very fortunate to have a strong, well-established network of Community Policing Committees to represent the municipalities we serve. We work in partnership with our committees to identify and resolve issues of crime and traffic concerns that are identified by the community. Additionally, our committee members volunteer countless hours of their time to support many community initiatives; particularly those that assist children, the elderly, and vulnerable groups. Elgin County has Community Policing Committees located in West Elgin, Southwold, Dutton- Dunwich, Port Stanley, Belmont, Malahide, and Bayham. Elgin County OPP is very appreciative of the hard work all of our committees do to support their community and the OPP. Although hampered by the COVID-19 pandemic, we continue to liaise with our committees using the Ontario Mobilization & Engagement Model of Community Policing. Additionally, all of our committees are now using the model as a guide to assist them in setting priorities and objectives. 8 Community Mobilization and Engagement What is Community Mobilization and Engagement? Elgin County OPP follows Ontario's Community Mobilization and Engagement Model of Community Policing. Prevention and early intervention by collaboratively working with community partners have proven effective in providing the greatest impact and lasting solutions for crime reduction and preventing victimization. Building strong relationships with community residents and stakeholders remains an effective and efficient method of preventing crime and increasing the quality of life for the residents of Elgin County. This approach allows for more flexibility in addressing policing needs and priorities at the local level, by involving community residents in efforts to improve the overall quality of life in their communities. Community mobilization and engagement also allows for a fundamental shift in police work from the traditional response to calls for service towards a more holistic approach that builds upon localized community capacity to address the risk factors associated with crime and victimization. The goal of engaging the community is to move from police-led initiatives to community-led initiatives that contribute to the safety of all. The following Community Mobilization Projects remain a priority for Elgin County OPP: •Elgin Community Drug and Alcohol Strategy Development •Elder Abuse Prevention •Mental Health and Crisis Response Team •Police and Hospital Transition Framework •Senior Frauds/Scams •Rapid Response Working Group – Alzheimer’s Society 9 Elgin County Drug and Alcohol Strategy Based on community concerns, in 2018 the Elgin Situation Table identified a need for a comprehensive drug and alcohol strategy within our community. A dedicated workgroup/task force was formed with the primary focus of developing a collaborative plan based on a “Four Pillars” approach of prevention, treatment, harm reduction, and justice. The mission: Create, implement, and evaluate a comprehensive drug and alcohol strategy that meets the needs of our community based on the pillars of prevention, treatment, harm reduction, and justice. The vision: A safe and healthy Community in Elgin County without the negative impacts of drugs and alcohol. The workgroup has worked hard to continue to develop a community-based Drug and Alcohol Strategy, while navigating the challenges of the pandemic. Community Safety Officer / Media Officer Constable Brett PHAIR was identified as our Community Safety Officer (CSO) and media officer in 2022 and has continued to achieve successes with strengthening connections with community stakeholders, schools, and media partners. 10 MEDIA P/C PHAIR continued to work with our media partners within the County and surrounding area which has facilitated greater messaging for our communities regarding public safety, crime trends, and traffic issues. P/C PHAIR often provides reporting on regional issues for mainstream media at the request of West Region Headquarters. Social media continues to be a priority for P/C PHAIR which enables our communities to be instantly connected to investigations and police activities within their specific communities. SPECIAL PROJECTS ATV Patrols Marine Patrols Enhanced visibility on our roadways, waterways, and trails remains a priority for Elgin County OPP members. 11 ATV Patrols In recent years, Elgin County has experienced growth in rural trail usage with the establishment of the Talbot Trail ATV Club (TTAC). The TTAC have worked with several private property owners to establish over 100 kms of well-maintained ATV trails within Elgin County. As a result, ATV patrols along our county trails in response to community concerns has resulted in positive, community feedback regarding the enhanced OPP visibility and enforcement along our county trails. In 2022, Elgin County OPP received support in the acquisition of 2 ATV's dedicated to patrol the trails and be utilized during community events. Marine Unit Elgin County OPP marine members recorded over 156 hours of patrol during the 2022 season while responding to 65 calls for service. The marine unit is responsible for approximately 450 square kilometers of Lake Erie and covers approximately 220 kms of shoreline along the north shore of the Lake. Enhanced visibility along Lake Erie remains a priority for our marine operators to ensure the safety of community residents, swimmers, and boaters who enjoy our popular beaches including Port Glasgow, Port Stanley, Port Bruce, and Port Burwell along with Rondeau and Erieau. Through amalgamation, Elgin County OPP further conducts patrols and responds to calls for service along the shore of Lake Erie through to Essex County as well as Lake St. Clair and the Detroit River. 12 Community Street Crimes Unit The Elgin/Middlesex Community Street Crimes Unit (CSCU) have been extremely successful in 2022. The CSCU investigated 146 occurrences, executed 133 judicial warrants, charged 104 persons, and laid 675 charges. CSCU investigations required countless hours of investigative expertise from our members to maintain the safety and security of our community residents and business owners. Possess Stolen Property, Weapons – Number of charges: 16 Seized Items: • 2022 GMC Sierra Denali pickup • Polaris side by side • 5 Assorted Milwaukee hand tools (impact driver, reciprocating saw, angle grinder, circular saw,work light) • 2 Stolen licence plates • 12ga pump action shotgun • 4 Windows from an unknown job site • 2 Apple iPhones Oxford CSCU began investigating a suspect for the theft of multiple high end motor vehicles valued at over half a million dollars. On April 19, 2022, a pickup truck, that was later determined to be stolen, attended a gas station, filled up and drove off. The Elgin/Middlesex CSCU located the vehicle and the suspect was positively identified. After multiple attempts, the suspect was located and arrested. A subsequent search of the stolen vehicle yielded a black 12ga pump action shotgun as well as the keys to the stolen Polaris side-by-side and the tools stolen from the Oxford B&E (total value $93,900). Shoplifting: Number of charges: 11 Seized Items:• 75 grams Cocaine •3 vials Hydromorphone (2 microgram injection vials) • Remington 12ga pump action shotgun (barrel cut down) • x4 12ga shotgun shells from above gun (loaded in magazine tube) • .762 rifle round • 1 pill Dilaudid – 8mg • Guns parts (sawed off barrel, stock, handle) • x6 Spent/used 12ga shotgun shells • Drug packaging material On September 23, 2022, Huron OPP responded to a shoplifting/theft call. A male, later identified, stole a .22 cal Savage magazine from the store. Prior to the theft, the male had a conversation with store staff and made comments about having an SKS rifle and a large amount of ammunition. Huron OPP investigated and subsequently put out an officer safety BOLO. On September 26, 2022, the male returned to the store and staff contacted the OPP. The male was arrested and charged. Elgin/ Middlesex CSCU and Huron/Perth CSCU became involved and authored a Section 487.1 Telewarrant to Search. On September 26, 2022, members of the Elgin/Middlesex CSCU and Huron/ Perth CSCU executed the search warrant. Police located a loaded, sawed off 12ga shotgun, with four shells in the magazine tube and serial number obliterated. Spent shells, other gun parts were also located. Police seized 75gms of cocaine along with other indicia of drug trafficking (total value $8,764). Possess Stolen Property: Number of charges: 4 Seized Items: • 2019 Hyundai Tucson •28 Vicodin (Hydrocodone) • 6gms Fentanyl • 5.6gms Methamphetamine • Makita 2 Took Driver Set • Milwaukee ½” Drill • Segway Ninebot (battery powered scooters) • Ryobi 18V Battery • Milwaukee Shockwave Bit Set • Dewalt 20V Battery/Charger • Nike Air Jordan Shoes • Break and Enter Tools Elgin and Middlesex Counties experienced a surge in Break and Enters to car dealerships and auto service stations in 2022. On August 30, 2022, CSCU members located a stolen vehicle that was involved in previous break and enters. The suspect and another male were observed leaving the property and walking towards the stolen vehicle. CSCU intercepted both males and arrested them. The second male turned out to be the individual who was the subject of a previous search warrant executed by CSCU. Quantities of fentanyl and methamphetamine were located on the suspect along with the keys to the stolen vehicle. Members of Elgin/Middlesex CSCU and Oxford CSCU executed the search warrant resulting in police locating stolen property that assisted in solving thefts and break and enters in the area (approx. value $33,195). 13 19 All Calls for Service 2018-2022 All Calls for Service by Zone - 2022 20 Traffic Safety The safety of motorists on Elgin County roads has always remained a priority for Elgin Detachment. Our Traffic Management Team (TMU) is dedicated to enforcement and response to traffic complaints within the County. Elgin County OPP Officers conducted 690 static RIDE checks in 2022, including RIDE initiatives performed and funded through our RIDE Grant Funding Stream. For 2022, Elgin County was awarded $14,900 for RIDE checks, with all of the funds used to support RIDE checks throughout Elgin County. We have seen a significant increase in motor vehicle collisions in Elgin County in 2022 with a total of 1111. In 2021, our total collisions amounted to 887 for the year. The single largest causal factor increase during 2022 was animal related. Another factor for the increase was the implemenation of a Collision Reporting Centre which permits drivers from out of jurisdiction to report collisions to the Elgin County Detachment. We will continue to use statistical analysis and focus on targeted enforcement of Impaired Driving, Aggressive Driving, Seat Belt Use, and Distracted Driving to attempt to bring the total crashes down. These four factors can often be the difference between a minor crash with no injuries and a major crash resulting in injuries or death. Below are the comparison tables outlining collision statistics in Elgin County between 2021 – 2022. 21 Fatalities in Detachment Area: Total Collisions by Month Total Collisions by Primary Cause 22 Crime Prevention Throughout 2022, Elgin County Detachment continued our commitment to crime prevention. A large component of this goal is the pro-active education provided through media outlets, increased officer visibility, and adherence to the principles of Intelligence Led Policing. Using analytics from the Regional Analyst we identify areas of concern and assign officers to specific focused patrols related to crime and traffic trends. The creation of our Community Street Crimes Unit in conjunction with the expertise provided by our Crime Unit has increased the effectiveness of our investigations and provided targeted enforcement. 23 St. Thomas-Elgin Crime Stoppers Elgin County OPP continues to support the London-Elgin-Middlesex Crime Stoppers Program. Elgin Group Annual Billing Report The average 2022 municipal policing cost per property (for municipalities billed applying the OPP Billing Model) across the province (including the cost of all contract enhancements) is $354.80, a decrease of $0.26. The total estimated cost recovery is up by $5.9M or 1.4%. The 2022 Estimate of Base Services cost per property is a record low at $172.07. The trend of year over year increased Calls for Service workload allocation continues. The 2022 Base Services vs. Calls for Service workload allocation split is 51.3% : 48.7% (2021 - 53.1% : 46.9%). The total 2020 reconciled costs recovered under the billing model were slightly lower than estimated, a 0.2% reduction, while the total 2020 reconciled Base and Calls for Service costs were slightly higher than estimated, up 0.8% due to cost increases in benefits (WSIB, pensions, and termination pay). Overall, overtime cost increased slightly compared to estimated, up 0.6%. Court security and prisoner transportation costs were less than estimated by 20% and 37% respectively. Contract enhancements were 13% less than estimated. Elgin County OPP remain committed to the efficient implementation of cost effective policing and have implemented a number of strategies to reduce the use of overtime, including the creation of overlap shifts from 2:00 pm to 2:00 am, and noon to midnight shifts to match peak time frames for calls for service. In addition, there are target staffing policies that govern when officers are called in to work on overtime. 25 All Calls for Service by Hour of Day - 2022 Elgin Group Revenue Report - Criminal Record Checks In 2022, Criminal Record Check completion transitioned to an online application and are no longer completed at the local detachment level. R.I.D.E. Grant Each year, Elgin County OPP completes an application for a RIDE Grant through Mothers Against Drinking and Driving. In 2022, Elgin OPP received $14,800 to fund police officers at RIDE checks throughout the County, with the bulk of those checks occurring during the Festive RIDE Season. We are very proud and appreciative to be partners with Mothers Against Drinking and Driving in the fight to keep impaired drivers off our roadways. Elgin County OPP Supports our Members and the Communities We Police 2022 Childhood Flag Raising Ceremony Operation Freeze 2022 DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Financial Statements December 31, 2022 DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Financial Statements Year Ended December 31, 2022 Table of Contents PAGE Management Responsibility for Financial Reporting 1 Independent Auditors' Report 2 - 3 Consolidated Statement of Financial Position 4 Consolidated Statement of Operations and Accumulated Surplus 5 Consolidated Statement of Changes in Net Financial Assets 6 Consolidated Statement of Cash Flows 7 Notes to the Consolidated Financial Statements 8 - 22 Consolidated Schedule of Segment Disclosure 23 - 24 DR AF T MANAGEMENT'S RESPONSIBILITY FOR FINANCIAL REPORTING The accompanying consolidated financial statements are the responsibility of the management of The Corporation of the Municipality of Bayham and have been prepared in accordance with Canadian accounting standards for public sector entities. These consolidated financial statements include: Independent Auditors' report Consolidated Statement of Financial Position Consolidated Statement of Operations and Accumulated Surplus Consolidated Statement of Change in Net Financial Assets Consolidated Statement of Cash Flows Notes to the Consolidated Financial Statements Consolidated Schedule of Segment Disclosure The Chief Administrative Officer and the Treasurer are responsible for ensuring that management fulfills its responsibility for financial reporting and is ultimately responsible for reviewing the consolidated financial statements before they are submitted to Council for approval. The integrity and reliability of The Corporation of the Municipality of Bayham reporting systems are achieved through the use of formal policies and procedures, the careful selection of employees and an appropriate division of responsibilities. These systems are designed to provide reasonable assurance that the financial information is reliable and accurate. The consolidated financial statements have been audited on behalf of the Members of Council, Inhabitants and Ratepayers of The Corporation of the Municipality of Bayham by Graham Scott Enns LLP in accordance with Canadian generally accepted auditing standards. ______________________________________________________________ Mr. Thomas Thayer Mr. Lorne James Chief Administrative Officer Treasurer Straffordville, Ontario May 18, 2023 - 1 - DR AF T INDEPENDENT AUDITORS' REPORT To the Members of Council, Inhabitants and Ratepayers of The Corporation of the Municipality of Bayham: Opinion We have audited the consolidated financial statements of The Corporation of the Municipality of Bayham, which comprise the consolidated statement of financial position as at December 31, 2022, and the consolidated statement of operations and accumulated surplus, consolidated statement of changes in net financial assets and consolidated statement of cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies. In our opinion, the Municipality's consolidated financial statements present fairly, in all material respects, the financial position of the Municipality as at December 31, 2022, and the results of its operations and its cash flows for the year then ended in accordance with Canadian accounting standards for public sector entities. Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditors' Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Municipality in accordance with the ethical requirements that are relevant to our audit of the consolidated financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Responsibilities of Management and Those Charged with Governance for the Consolidated Financial Statements Management is responsible for the preparation and fair presentation of the consolidated financial statements in accordance with Canadian accounting standards for public sector entities, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. In preparing the consolidated financial statements, management is responsible for assessing the Municipality's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Municipality or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Municipality's financial reporting process. Auditors' Responsibilities for the Audit of the Consolidated Financial Statements Our objectives are to obtain reasonable assurance about whether the consolidated financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these consolidated financial statements. - 2 - DR AF T INDEPENDENT AUDITORS' REPORT (CONTINUED) Auditors' Responsibilities for the Audit of the Consolidated Financial Statements (Continued) As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: Identify and assess the risks of material misstatement of the consolidated financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Municipality's internal control. Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Municipality's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the consolidated financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Municipality to cease to continue as a going concern. Evaluate the overall presentation, structure and content of the consolidated financial statements, including the disclosures, and whether the consolidated financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. St. Thomas, Ontario Graham Scott Enns LLP May 18, 2023 CHARTERED PROFESSIONAL ACCOUNTANTS Licensed Public Accountants - 3 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Statement of Financial Position As At December 31, 2022 2022 2021 $ $ ASSETS FINANCIAL ASSETS Cash 3,182,072 4,090,351 Investments (Note 2)6,266,372 3,662,849 Taxes receivable (Note 3)594,691 901,928 Accounts receivable (Note 4)1,244,366 1,134,118 11,287,501 9,789,246 LIABILITIES Deferred revenue - obligatory reserve funds (Note 9)805,318 694,326 Accounts payable and accrued liabilities 1,373,683 1,462,605 Net long-term liabilities (Note 6) 4,609,816 4,838,322 6,788,817 6,995,253 NET FINANCIAL ASSETS 4,498,684 2,793,993 NON-FINANCIAL ASSETS Tangible capital assets (Note 5)58,690,193 58,830,243 Prepaid expenses and inventory 143,612 81,507 58,833,805 58,911,750 ACCUMULATED SURPLUS (NOTE 7)63,332,489 61,705,743 See accompanying notes to the consolidated financial statements. - 4 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Statement of Operations and Accumulated Surplus Year Ended December 31, 2022 Budget Actual Actual (Note 11)2022 2021 $ $ $ REVENUES Property taxation 5,044,357 5,139,135 4,754,473 Taxation from other governments 175,049 175,049 175,049 User charges 3,026,458 3,155,337 2,957,219 Transfer payments Federal 4,667,600 543,153 335,302 Provincial 1,653,179 1,634,805 1,302,207 Other municipalities 471,879 466,379 444,594 Investment income 111,975 182,117 77,688 Penalties and interest on taxes 91,000 91,422 (33,831) Recoveries from benefiting landowners 107,000 100,369 362,584 Other 99,292 147,165 106,020 Total Revenues 15,447,789 11,634,931 10,481,305 EXPENSES General government 1,201,717 1,256,610 1,151,707 Protection to persons and property 1,934,511 1,870,154 1,888,860 Transportation services 3,201,397 3,375,512 2,725,065 Environmental services 3,078,522 3,151,198 2,846,211 Health services 42,582 41,594 30,289 Social and family services 7,000 2,000 - Recreation and cultural services 357,876 401,588 307,365 Planning and development 266,210 276,792 239,522 Loss (gain) on disposal of tangible capital assets -(367,263)16,635 Total Expenses (Note 14)10,089,815 10,008,185 9,205,654 ANNUAL SURPLUS 5,357,974 1,626,746 1,275,651 ACCUMULATED SURPLUS, BEGINNING OF YEAR 61,705,743 61,705,743 60,430,092 ACCUMULATED SURPLUS, END OF YEAR (NOTE 7)67,063,717 63,332,489 61,705,743 See accompanying notes to the consolidated financial statements. - 5 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Statement of Changes in Net Financial Assets Year Ended December 31, 2022 Budget Actual Actual (Note 11)2022 2021 $ $ $ ANNUAL SURPLUS 5,357,974 1,626,746 1,275,651 Acquisition of tangible capital assets (2,253,110)(2,253,110)(1,628,712) Amortization of tangible capital assets 2,243,700 2,243,700 1,915,323 Proceeds on disposal of tangible capital assets -516,723 - Change in prepaid expenses and inventory -(62,105)(31,200) Loss (gain) on disposal of tangible capital assets -(367,263)16,627 CHANGE IN NET FINANCIAL ASSETS 5,348,564 1,704,691 1,547,689 NET FINANCIAL ASSETS, BEGINNING OF YEAR 2,793,993 2,793,993 1,246,304 NET FINANCIAL ASSETS, END OF YEAR 8,142,557 4,498,684 2,793,993 See accompanying notes to the consolidated financial statements. - 6 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Statement of Cash Flows Year Ended December 31, 2022 2022 2021 $ $ OPERATING ACTIVITIES Annual surplus 1,626,746 1,275,651 Add (deduct) items not involving cash: Amortization of tangible capital assets 2,243,700 1,915,323 Loss (gain) on disposal of tangible capital assets (367,263)16,627 3,503,183 3,207,601 Change in non-cash items related to operations (Note 14[b]) 156,954 1,210,768 3,660,137 4,418,369 CAPITAL Acquisition of tangible capital assets (2,253,110)(1,628,712) Proceeds on disposal of tangible capital assets 516,723 - (1,736,387)(1,628,712) INVESTING Purchase of investments (2,500,000)- Investment income reinvested (103,523)(59,126) (2,603,523)(59,126) FINANCING Long-term debt repayment (228,506)(222,518) NET CHANGE IN CASH (908,279)2,508,013 CASH, BEGINNING OF THE YEAR 4,090,351 1,582,338 CASH, END OF THE YEAR 3,182,072 4,090,351 See accompanying notes to the consolidated financial statements. - 7 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 The Corporation of the Municipality of Bayham (the "Municipality") is a municipality in the Province of Ontario. It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act, Municipal Affairs Act and related legislation. 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The consolidated financial statements of the Municipality are prepared by management in accordance with Canadian accounting standards for public sector entities. Significant aspects of the accounting policies adopted by the Municipality are as follows: Reporting Entity The consolidated financial statements include the assets, liabilities, revenues and expenses of the reporting entity. The reporting entity is comprised of all organizations, committees and local boards accountable for the administration of their financial affairs and resources to the Municipality and which are 100% owned or controlled by the Municipality. Consolidated Entities The following local boards are consolidated: - Various Cemetery Boards Inter-departmental and inter-organizational transactions and balances between these organizations are eliminated. Proportionate Consolidation The Elgin Area Primary Water Board and Port Burwell Water Board have been consolidated on a proportionate basis. The Water Boards are proportionately consolidated based upon the water flow used by our Municipality in proportion to the entire flows provided by the joint boards. Accounting for School Board Transactions Although the Municipality collects taxation on behalf of the School Boards, the taxation, other revenues, expenses, assets and liabilities with respect to the operations of the school boards are not reflected in these statements. Trust Funds Trust funds and their related operations administered by the Municipality are not included in these consolidated financial statements. - 8 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Basis of Accounting The consolidated financial statements are prepared using the accrual basis of accounting. The accrual basis of accounting records revenue as it is earned and measurable. Expenses are recognized as they are incurred and measurable based upon receipt of goods or services and/or the creation of a legal obligation to pay. Deferred Revenue Government transfers, contributions and other amounts are received from third parties pursuant to legislation, regulation or agreement and may only be used in the conduct of certain programs, in the completion of specific work. In addition, certain user charges and fees which have been collected but for which the related services have yet to be performed. Revenue is recognized in the period when the related expense are incurred, services preformed. Use of Estimates The preparation of consolidated financial statements in conformity with Canadian accounting standards for public sector entities requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the period. In addition, the Municipality's implementation of the Public Sector Accounting Handbook PS3150 has required management to make estimates of historical cost and useful lives of tangible capital assets. These estimates and assumptions are based on the best information and judgment and may differ significantly from actual results. Government Transfers Government transfers are recognized in the consolidated financial statements as revenues in the financial period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met including performance and return requirements, and reasonable estimates of the amounts can be determined. Any amount received but restricted is recorded as deferred revenue in accordance with Section 3100 of the Public Sector Accounting Handbook and recognized as revenue in the period in which the resources are used for the purpose specified. In addition, the Municipality periodically receives senior government capital funding in the form of infrastructure grants and receives ongoing funding from both senior levels of government as a result of an allocation of the gas tax funds. - 9 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Non-Financial Assets Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. The change in non-financial assets during the year, together with the excess of revenues over expenses, provides the Change in Net Financial Assets for the year. i) Tangible capital assets Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The cost, less residual value, of the tangible capital assets are amortized on a straight-line basis over their estimated useful lives as follows: Building and components 20 to 75 years Vehicles 5 to 25 years Machinery and equipment 5 to 27 years Land improvements 18 to 25 years Plants and facilities 20 to 75 years Roads 20 to 60 years Bridges and other structures 15 to 80 years Underground and other networks 17 to 100 years No amortization is charged in the year of acquisition and a full year of amortization is charged in the year of disposal. Assets under construction are not amortized until the asset is available for productive use. ii) Contributions of tangible capital assets Tangible capital assets received as contributions are recorded at their fair value at the date of receipt and also are recorded as revenue. iii) Works of art and cultural and historic assets Works of art and cultural and historic assets are not recorded as assets in these financial statements. iv) Interest capitalization The Municipality does not capitalize interest costs associated with the acquisition or construction of a tangible capital asset. v) Leased tangible capital assets Leases are classified as capital or operating leases. Leases which transfer substantially all of the benefits and risks incidental to ownership of property are accounted for as capital leases. All other leases are accounted for as operating leases and the related lease payments are charged to expenses as incurred. - 10 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) vi) Inventories of supplies Inventories of supplies held for consumption are recorded at the lower of cost and replacement cost. Tax Revenues In 2022, the Municipality received $5,314,184 (2021 - $4,929,522) in property tax revenues for municipal purposes. The authority to levy and collect property taxes is established under the Municipal Act 2001, the Assessment Act, the Education Act, and other legislation. The amount of the total annual property tax levy is determined each year through Council's approval of the annual budget. Municipal tax rates are set annually by Council for each class or type of property, in accordance with legislation and Council-approved policies, in order to raise the revenue required to meet operating budget requirements. Education tax rates are established by the Province each year in order to fund costs of education on a Province-wide basis. Taxation revenues are recorded at the time billings are issued. Additional property tax revenue can be added throughout the year, related to new properties that become occupied, or that become subject to property tax, after the return of the annual assessment roll used for billing purposes. The Municipality may receive supplementary assessment rolls over the course of the year from MPAC that identify new or omitted assessments. Property taxes for these supplementary/omitted amounts are then billed according to the approved tax rate for the property class. Taxation revenues in any year may also be reduced as a result of reductions in assessment value rising from assessment and/or tax appeals. Each year, an amount is identified to cover the estimated amount of revenue loss attributable to assessment appeals, tax appeals or other deficiencies in tax revenue (e.g. uncollectible amounts, write-offs, etc.). Investments Investments, consisting of one fund pooled bond securities, are recorded at cost plus accrued interest. Investment income earned on available funds is reported as revenue in the period earned. When required by funding government or related Act, investment income earned on deferred revenue is added to the investment and forms part of the deferred revenue balance. Employee Benefit Plans The Municipality accounts for its participation in the Ontario Municipal Employees Retirement System (OMERS), a multi-employer public sector pension fund, as a defined contribution plan. The OMERS plan specifies the retirement benefits to be received by the employees based on the length of service and pay rates. Employee benefits include post employment benefits. Post employment benefits are subject to actuarial valuations and are accrued in accordance with the projected benefit method, prorated on service and management's best estimate of salary escalation and retirement ages of employees. Any actuarial gains and losses related to past service of employees are amortized over the expected average remaining service period. - 11 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Environmental Provisions and Contaminated Sites The Municipality may be exposed to litigation or other costs of remediation due to contaminated properties in it's jurisdiction. A liability for remediation is recognized in the financial statements when an environmental standard exists, contamination exceeds the standard, the government is responsible for the remediation and a reasonable estimate of the liability can be made. As at December 31, 2022 there were no properties that the Municipality was responsible to remedy and as such no liability has been accrued. Recent Accounting Pronouncements PSAB released a standard related to Financial Instruments (PS 3450). The standard applies to all local governments for fiscal years beginning on or after April 1, 2022. The standard requires that all financial instruments, which include the One Fund Investments, be reported at fair market value in a statement of remeasurement gains/losses and to disclose any risks associated with it's financial instruments. 2.INVESTMENTS Investments are comprised of the following: 2022 2021 $ $ $ $ Cost Market Cost Market One fund pooled bond securities 3,720,211 3,238,058 3,662,849 3,374,230 Guaranteed investment certificates 2,546,161 2,546,161 -- 6,266,372 5,784,219 3,662,849 3,374,230 - 12 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 3.TAXES RECEIVABLE 2022 2021 $ $ Current taxes receivable 448,663 593,949 Arrears taxes receivable 95,424 172,457 Penalties and interest 50,604 135,522 594,691 901,928 The Municipality makes annual estimates and allowances for potential exposure to property tax appeals, reassessments, environmental and collection issues. Included in the taxes receivable is approximately $157,000 (2021 - $288,000) of taxes, penalties and interest that is due from one specific gas pipeline property that was under going various appeals and financial restructuring. Although the 2022 amount is current, the Municipality's exposure to loss on these balances is estimated to be between 25% to 30% if it is determined that nothing is recoverable from this property. At year end, the Municipality made an assessment of the exposure based on current information and didn't make any significant allowances for these amounts in the taxes receivable presented on the statement of financial position, but has set aside $78,000 (2021 - $67,000) in the contingency reserve for any losses should they occur on this or other properties. 4.ACCOUNTS RECEIVABLE 2022 2021 $ $ Accounts receivable 510,993 545,679 Government grants and funding 232,884 220,495 Debentures, interest at 2.97%, due 2034 207,757 226,166 Government remittances 292,732 141,778 1,244,366 1,134,118 - 13 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 5. TANGIBLE CAPITAL ASSETS December 31, 2022 Disposals and Cost Opening Additions Adjustments EndingInfrastructure Linear - Roadways 43,938,108 2,134,483 -46,072,591 Linear - Water Services 10,317,727 14,372 (5,564)10,326,535 Linear - Waste Water Services 16,546,027 --16,546,027 Infrastructure Total 70,801,862 2,148,855 (5,564)72,945,153 General Land 1,063,805 --1,063,805 Land Improvements 1,826,468 30,605 -1,857,073 Buildings 12,053,384 30,179 (222,671)11,860,892 Machinery and Equipment 4,345,535 150,151 -4,495,686 Vehicles 2,702,516 175,666 (97,333)2,780,849 General Total 21,991,708 386,601 (320,004)22,058,305 Work in Progress 449,601 151,980 (434,326)167,255 Total Cost 93,243,171 2,687,436 (759,894)95,170,713 Accumulated Amortization Disposals and Opening Amortization Adjustments EndingInfrastructure Linear - Roadways 17,354,512 776,759 -18,131,271 Linear - Water Services 3,292,685 259,213 (5,564)3,546,334 Linear - Waste Water Services 3,721,231 201,726 -3,922,957 Infrastructure Total 24,368,428 1,237,698 (5,564)25,600,562 General Land Improvements 973,417 67,318 -1,040,735 Buildings 5,429,838 296,485 (76,456)5,649,867 Machinery and Equipment 2,135,108 123,748 -2,258,856 Vehicles 1,506,137 518,451 (94,088)1,930,500 General Total 10,044,500 1,006,002 (170,544)10,879,958 Total Accumulated Amortization 34,412,928 2,243,700 (176,108)36,480,520 Net Book Value Opening Ending Infrastructure Linear - Roadways 26,583,596 27,941,320 Linear - Water Services 7,025,042 6,780,201 Linear - Waste Water Services 12,824,796 12,623,070 46,433,434 47,344,591 General Land 1,063,805 1,063,805 Land Improvements 853,051 816,338 Buildings 6,623,546 6,211,025 Machinery and Equipment 2,210,427 2,236,830 Vehicles 1,196,379 850,349 11,947,208 11,178,347 Work in Progress 449,601 167,255 Total Net Book Value 58,830,243 58,690,193 - 14 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 5. TANGIBLE CAPITAL ASSETS (CONTINUED) December 31, 2021 Disposals and Cost Opening Additions Adjustments EndingInfrastructure Linear - Roadways 42,758,039 1,712,692 (532,623)43,938,108 Linear - Water Services 10,312,206 11,460 (5,939)10,317,727 Linear - Waste Water Services 16,546,027 --16,546,027 Infrastructure Total 69,616,272 1,724,152 (538,562)70,801,862 General Land 1,063,805 --1,063,805 Land Improvements 1,752,889 73,579 -1,826,468 Buildings 11,640,255 425,505 (12,376)12,053,384 Machinery and Equipment 4,345,535 --4,345,535 Vehicles 2,494,937 207,579 -2,702,516 General Total 21,297,421 706,663 (12,376)21,991,708 Work in Progress 1,251,704 444,383 (1,246,486)449,601 Total Cost 92,165,397 2,875,198 (1,797,424)93,243,171 Accumulated Amortization Disposals and Opening Amortization Adjustments EndingInfrastructure Linear - Roadways 17,122,110 752,102 (519,700)17,354,512 Linear - Water Services 3,038,294 260,330 (5,939)3,292,685 Linear - Waste Water Services 3,519,513 201,726 (8)3,721,231 Infrastructure Total 23,679,917 1,214,158 (525,647)24,368,428 General Land Improvements 908,760 64,657 -973,417 Buildings 5,143,899 294,603 (8,664)5,429,838 Machinery and Equipment 2,004,049 131,059 -2,135,108 Vehicles 1,295,291 210,846 -1,506,137 General Total 9,351,999 701,165 (8,664)10,044,500 Total Accumulated Amortization 33,031,916 1,915,323 (534,311)34,412,928 Net Book Value Opening Ending Infrastructure Linear - Roadways 25,635,929 26,583,596 Linear - Water Services 7,273,912 7,025,042 Linear - Waste Water Services 13,026,514 12,824,796 45,936,355 46,433,434 General Land 1,063,805 1,063,805 Land Improvements 844,129 853,051 Buildings 6,496,356 6,623,546 Machinery and Equipment 2,341,486 2,210,427 Vehicles 1,199,646 1,196,379 11,945,422 11,947,208 Work in Progress 1,251,704 449,601 Total Net Book Value 59,133,481 58,830,243 - 15 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 6.LONG-TERM LIABILITIES a)The balance of long-term liabilities reported on the Consolidated Statement of Financial Position is made up of the following: 2022 2021 $ $ TD loan, 2.71%, repayable in blended monthly payments of $27,557, due March 2025 (Project Ojibwa)4,553,818 4,758,090 Consolidated water board debt, interest rates ranging from 1.5% to 3.20%, maturing September 2020 to March 2027 55,998 80,232 4,609,816 4,838,322 Principal repayments are summarized as follows: Tax User Revenue Charges Total 2023 209,877 12,349 222,226 2024 215,309 12,613 227,922 2025 4,128,632 12,890 4,141,522 2026 -13,181 13,181 2027 -4,965 4,965 Beyond --- Total 4,553,818 55,998 4,609,816 b)All long-term liabilities issued on or before December 31, 1992 have received approval of the Ontario Municipal Board. Long-term liabilities issued after January 31, 1993 have been approved by by-law. The annual principal and interest payments required to service these liabilities are within the annual debt repayment limit prescribed by the Ministry of Municipal Affairs and Housing. c)Interest expense on long-term liabilities in 2022 amounted to $128,313 (2021 - $134,375). - 16 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 7.ACCUMULATED SURPLUS The accumulated surplus balance is comprised of current fund, capital fund, balances in reserves and discretionary reserve funds, unfunded liabilities to be recovered in the future and investment in tangible capital assets. 2022 2021 $ $ SURPLUS Municipality - current fund -- Cemetery boards - current fund 181,752 182,175 Benefiting landowners - current fund (103,001)(128,805) Invested in tangible capital assets - capital fund 58,690,193 58,830,243 Reserves 5,151,453 4,411,081 Reserve funds 4,021,908 3,249,371 67,942,305 66,544,065 AMOUNTS TO BE RECOVERED Net long-term debt (Note 6)(4,609,816)(4,838,322) ACCUMULATED SURPLUS 63,332,489 61,705,743 RESERVES AND RESERVE FUNDS CONSIST OF THE FOLLOWING: 2022 2021 $ $ Reserves set aside for specific purposes by Council: - for working capital 79,528 96,886 - for capital purposes 923,700 634,527 - for waterworks purposes 2,586,474 2,277,698 - for other purposes 1,561,751 1,401,970 Total reserves 5,151,453 4,411,081 Reserve funds set aside for specific purposes by Council: - for water system - consolidated 166,472 142,446 - for sanitary sewers 3,366,957 3,062,226 - for recreation and cultural service purposes 488,479 44,699 Total reserve funds 4,021,908 3,249,371 - 17 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 8.TRUST FUNDS Trust funds administered by the Municipality amounting to $279,084 (2021 - $273,166) have not been included in the Consolidated Statement of Financial Position nor have their operations been included in the Consolidated Statement of Operations. 9. DEFERRED REVENUE - OBLIGATORY RESERVE FUNDS A requirement of the public sector accounting principles of the Canadian Institute of Chartered Professional Accountants is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as provincial legislation restricts how these funds may be used and under certain circumstances these funds may be refunded. The balances in the obligatory reserve funds of the Municipality are summarized below: 2022 2021 $ $ Development charges 31,217 30,735 Canada Community Building Fund 481,021 448,657 OCIF 226,658 154,293 Parkland 66,422 60,641 805,318 694,326 10.PENSION AGREEMENTS The Municipality makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. Each year, an independent actuary determines the funding status of OMERS Primary Pension Plan (the Plan) by comparing the actuarial value of invested assets to the estimated present value of all pension benefits the members have earned to date. The most recent actuarial valuation of the Plan was conducted December 31, 2022, and the results of this valuation disclosed actuarial liabilities of $128.8 billion in respect of benefits accrued for service with actuarial assets at that date of $122.1 billion leaving an actuarial deficit of $6.7 billion. Since any surpluses or deficits are a joint responsibility of all Ontario municipalities and their employees, the Municipality does not recognize any share of the OMERS Pension surplus or deficit in these consolidated financial statements. The amount contributed to OMERS for 2022 was approximately $185,000 (2021 - $166,000). - 18 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 11.BUDGET FIGURES The operating budget approved by the council of the Municipality for 2022 is reflected on the consolidated statement of operations. Budget figures have been reclassified for the purposes of these financial statements to comply with PSAB reporting requirements. These adjustments include reserve transfers, capital expenditures, amortization and debt financing and repayment. Approved PSAB Budget Adjustments Budget $ $ $ REVENUES Property taxation 5,044,357 -5,044,357 Taxation from other governments 175,049 -175,049 User charges 2,290,588 735,870 3,026,458 Transfer payments: Federal 4,667,600 -4,667,600 Provincial 1,626,100 27,079 1,653,179 Other municipalities 471,879 -471,879 Investment income 28,000 83,975 111,975 Penalties and interest on taxes 91,000 -91,000 Recoveries from benefiting landowners 107,000 -107,000 Other 70,500 28,792 99,292 Capital reserve transfers 320,500 (320,500)- Total Revenues 14,892,573 555,216 15,447,789 EXPENSES General government 1,388,696 (186,979)1,201,717 Protection to persons and property 1,799,750 134,761 1,934,511 Transportation services 1,778,429 1,422,968 3,201,397 Environmental services 1,997,026 1,081,496 3,078,522 Health services 17,500 25,082 42,582 Social and family services 7,000 -7,000 Recreation and cultural services 241,308 116,568 357,876 Planning and development 233,771 32,439 266,210 Reserve transfers 315,093 (315,093)- Capital 7,114,000 (7,114,000)- Total Expenses 14,892,573 (4,802,758)10,089,815 BUDGETED ANNUAL SURPLUS -5,357,974 5,357,974 - 19 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 12.OPERATION OF SCHOOL BOARDS AND THE COUNTY OF ELGIN During 2022, requisitions were made by the school boards and the County of Elgin requiring the municipality to collect property taxes and payments in lieu of property taxes on their behalf. The amounts collected and remitted are summarized below: School Boards County $ $ Taxation and user charges 1,509,185 4,933,534 Share of payments in lieu of taxes 6,379 168,050 Amounts requisitioned 1,515,564 5,101,584 13. CONTINGENCIES As at December 31, 2022, certain legal actions are pending against the Municipality. The final outcome of the outstanding claims cannot be determined at this time. However, management believes that ultimate disposition of these matters will not materially exceed the amounts recorded in these consolidated financial statements. As at December 31, 2022, the Municipality also has a Writ of Seizure and Sale registered against the assets of the Elgin Military Museum. Although the Municipality expects no further recoveries from the assets of the Elgin Military Museum, the Municipality will ensure the Writ of Seizure and Sale is registered on title indefinitely. Estimated costs to settle claims are based on available information and projections of estimated future expenses developed based on the Municipality's historical experience. Claims are reported as an operating expense in the year of the loss, where the costs are deemed to be likely and can be reasonable determined. Claim provisions are reported as a liability in the consolidated statement of financial position. - 20 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 14.SUPPLEMENTARY INFORMATION 2022 2021 $ $ [a] Current fund expenses by object: Salaries, wages and employees benefits 2,402,413 2,281,845 Long-term debt interest 128,313 134,375 Materials 3,178,542 2,521,529 Contracted services 2,323,131 2,239,214 Amortization 2,243,700 1,915,323 External transfers to others 99,349 96,741 Loss (gain) on disposal of tangible capital assets (367,263)16,627 10,008,185 9,205,654 [b] Cash flow information: Taxes receivable 307,237 645,395 Accounts receivable (110,248)(26,622) Inventories and prepaid expenses (62,105)(31,200) Accounts payable and accrued liabilities (88,922)268,408 Deferred revenue-obligatory reserve funds 110,992 354,787 156,954 1,210,768 - 21 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Notes to the Consolidated Financial Statements Year Ended December 31, 2022 15.SEGMENTED INFORMATION The Municipality is a diversified municipal government institution that provides a wide range of services to its citizens, including fire, roads, sewer and water. For management reporting purposes the Government’s operations and activities are organized and reported by Fund. Funds were created for the purpose of recording specific activities to attain certain objectives in accordance with special regulations, restrictions or limitations. Municipal services are provided by departments and their activities are reported in these funds. Certain departments that have been separately disclosed in the segmented information, along with the services they provided, are as follows. Public Works The Public Works department is responsible for the delivery of municipal public works services related to the planning, development and maintenance of roadway systems, the maintenance of parking and open space, and street lighting. The Water and Waste Funds The water and wastewater department provides drinking water to citizens of the municipality, as well as, collection and treatment of wastewater. This department is responsible for the operation and maintenance of both systems in accordance with government regulations under the Safe Drinking Water Act and other pieces of legislation. Other segments This segment includes the remaining departments and activities of the Municipality. Some of the larger activities in this segment include general government, fire, police, public health services, recreation and cultural services, planning and development and solid waste collection and disposal. For each reported segment, revenues and expenses represent both amounts that are directly attributable to the segment and amounts that are allocated on a reasonable basis. Therefore, certain allocation methodologies are employed in the preparation of segmented financial information. The General Revenue Fund reports on municipal services that are funded primarily by taxation such as property and business tax revenues. Taxation and payments-in-lieu of taxes are apportioned to General Revenue Fund services based on the Fund’s net surplus. Certain government transfers, transfer from other funds, and other revenues have been apportioned based on a percentage of budgeted expenses. The accounting policies used in these segments are consistent with those followed in the preparation of the consolidated financial statements as disclosed in Note 1. For additional information see the Consolidated Schedule of Segment Disclosure and Schedule of Segment Disclosure. - 22 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Schedule of Segment Disclosure Year Ended December 31, 2022 Water and Public Other Total Waste Funds Works Segments Consolidated $ $ $ $ REVENUE Taxation -1,254,550 4,059,634 5,314,184 Sales of service and regulatory fees 2,523,559 55,619 576,159 3,155,337 Government transfer -475,157 2,169,180 2,644,337 Other 106,926 -414,147 521,073 2,630,485 1,785,326 7,219,120 11,634,931 EXPENSESSalaries, wages and employee benefits 445,311 739,495 1,217,607 2,402,413 Long-term debt interest 1,899 -126,414 128,313 Materials 850,027 1,281,168 1,047,347 3,178,542 Contracted services 595,331 37,375 1,690,425 2,323,131 Amortization 628,214 1,317,474 298,012 2,243,700 Loss (gain) on disposal of tangible capital assets -(36,756)(330,507)(367,263) Transfer to others --99,349 99,349 2,520,782 3,338,756 4,148,647 10,008,185 ANNUAL SURPLUS (DEFICIT)109,703 (1,553,430)3,070,473 1,626,746 - 23 - DR AF T THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Consolidated Schedule of Segment Disclosure Year Ended December 31, 2021 Water and Public Other Total Waste Funds Works Segments Consolidated $ $ $ $ REVENUE Taxation -1,413,084 3,516,438 4,929,522 Sales of service and regulatory fees 2,404,520 39,736 512,963 2,957,219 Government transfer 5,854 448,317 1,627,932 2,082,103 Other 115,080 -397,381 512,461 2,525,454 1,901,137 6,054,714 10,481,305 EXPENSESSalaries, wages and employee benefits 418,375 617,734 1,245,736 2,281,845 Long-term debt interest 2,505 -131,870 134,375 Materials 682,463 1,107,065 732,001 2,521,529 Contracted services 534,857 23,092 1,681,265 2,239,214 Amortization 637,955 977,185 300,183 1,915,323 Loss on disposal of tangible capital assets -12,912 3,715 16,627 Transfer to others --96,741 96,741 2,276,155 2,737,988 4,191,511 9,205,654 ANNUAL SURPLUS (DEFICIT)249,299 (836,851)1,863,203 1,275,651 - 24 - THE CORPORATION OF THE MUNICIPALITY OF BAYHAM SPECIAL COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, May 4, 2023 6:00 p.m. The May 4, 2023 Special Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK THOMAS THAYER DEPUTY CLERK MEAGAN ELLIOTT CONSULTANT, WARD & UPTIGROVE BEN CORNELL 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 6:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. OTHER BUSINES 3.1 In Camera Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an “In Camera” Session at 6:00 p.m. to discuss: A. Confidential Report re Labour relations, employee negotiations (Non-Union Compensation) CARRIED 3.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler Special Council Minutes May 4, 2023 2 THAT the Council do now rise from the “In Camera” Session at 7:04 p.m. and report on Confidential Report re Labour relations, employee negotiations (Non-Union Compensation) CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Confidential Report re Labour Relations, Employee Negotiations (Non-Union Compensation) be received for information; AND THAT staff be directed to implement the 2023 market-adjusted Municipality of Bayham pay bands, including the CAO pay band, effective July 1, 2023; AND THAT staff be directed to implement the 2023 market-adjusted annual stipend pay for the Mayor, Deputy Mayor, and Ward Councillors as follows and effective July 1, 2023:  Mayor from $20,421 to $24,205  Deputy Mayor from $15,314 to $18,579  Ward Councillors from $13,115 to $15,570; AND THAT Meagan Elliott be appointed as Clerk for the Municipality Bayham, effective July 1, 2023; AND THAT the appropriate appointment by-law be brought forward for Council’s consideration. CARRIED 4. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-036 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Confirming By-law No. 2023-036 be read a first, second and third time and finally passed. CARRIED 5. ADJOURNMENT Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 7:06 p.m. CARRIED Special Council Minutes May 4, 2023 3 MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, May 4, 2023 7:00 p.m. The May 4, 2023 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK THOMAS THAYER DEPUTY CLERK MEAGAN ELLIOTT MANAGER OF CAPITAL PROJECTS| WATER/WASTEWATER ED ROLOSON TREASURER LORNE JAMES PLANNING CONSULTANT, ARCADIS IBI GROUP PAUL RILEY *via Zoom 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:08 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held April 20, 2023 B. Statutory Planning Meeting held April 20, 2023 Moved by: Councillor Froese Seconded by: Councillor Chilcott Council Minutes May 4, 2023 2 THAT the minutes from the Regular Council Meeting held April 20, 2023 and the minutes from the Statutory Planning Meeting held April 20, 2023 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-07/23 by Ed Roloson, Manager of Capital Projects|Water/Wastewater Operations re 2023 Roads Surface Treatment – Capital Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report PS-07/23 re: 2023 Roads Surface Treatment be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham is supportive of proceeding with the bid provided by Duncor Enterprises Inc. of $1,976,647.10 + HST, of which $101,304.00 + HST is Bayham’s portion; AND THAT the overage of $8,104 be funded from the Road Construction Reserve; AND THAT a by-law authorizing an Agreement between the Municipality of Bayham and Duncor Enterprises Inc. for surface treatment services be brought forward for Council’s consideration. CARRIED 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Passing of Zoning By-law Amendment Z755-2023 – Froese Council Minutes May 4, 2023 3 B. Notice of Adoption of Official Plan Amendment No. 31 – Thompson C. Notice of Adoption of Official Plan Amendment No. 32 – Schep D. Notice of Decision of Minor Variance A-03/23 CHR Farms Ltd. Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT items 12.1.1 A – D be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-26/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Temporary Use and Demolition Agreement Roy Schrijver Farms Ltd. Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-26/23 re Schrijver Temporary Use and Demolition Agreement be received for information; AND THAT By-law No. 2023-032, being a by-law to authorize an Agreement between Roy Schrijver Farms Ltd. and The Corporation of the Municipality of Bayham, be presented for enactment. CARRIED B. Report DS-27/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Consent Application E21-23 Gregory Underhill Farms Ltd. 55267 Orchard Line Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report DS-27/23 regarding the Consent Application E21-23 Gregory Underhill Farms Ltd. be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E21-23 be granted subject to the following conditions and considerations: 1. That the owner provides a Letter of Undertaking for the severed lands to merge on title with 5 Bridge Street 2. That the owner obtains approval of a Zoning By-law Amendment to change the severed lands zoning from the C3 and A2 Zones to a site-specific C3-1 zone consistent to the Big Otter Marina and Campground lot addition lands, including the number and type of sites, if necessary, and to specifically permit seasonal travel trailer park use on the severed lands in accordance with the Official Plan Council Minutes May 4, 2023 4 3. That the owners of the lot addition lands, located at 5 Bridge Street, obtain Site Plan Amendment approval prior to the development of the severed lands in accordance to the Official Plan 4. Digital copy of the registered plan of survey 5. Planning Report fee payable to the Municipality 6. That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule for the Richmond Main Drain in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. CARRIED C. Report DS-28/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Rezoning Application ZBA-04/23 Rideout & Lavallee Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report DS-28/23 regarding the Rideout and Lavallee rezoning application ZBA- 04/23 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held April 20, 2023 associated with this application, there were no written submissions and one oral presentation received regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property located in Concession 8 South Part Lot 15 RP11R3735 Part 1, known municipally as 55326 Maple Grove Line from Rural Residential (RR) to site-specific Rural Residential (RR-46) Zone to permit maximum accessory building floor area of 130.5 square metres; AND THAT Zoning By-law No. Z756-2023 be presented to Council for enactment. CARRIED D. Report DS-29/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Rezoning Application ZBA-05/23 Hiebert Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report DS-29/23 regarding the Hiebert rezoning application ZBA-05/23 be received for information; Council Minutes May 4, 2023 5 AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held April 20, 2023 associated with this application, there were no written submissions and one oral presentation received regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property located in Plan 205 Lot 3 RP11R10968 Parts 1, 2, 3 and 4, known municipally as 56282/56284 Heritage Line from Village Residential (R1) to site-specific Village Residential (R1-20) Zone on the retained parcel to permit minimum lot area of 349 square metres and minimum lot frontage of 8.4 metres and changing the zoning on the severed portion to the site-specific Village Residential (R1-21) zone to permit minimum lot frontage on a corner lot of 11.7 metres. AND THAT Zoning By-law No. Z757-2023 be presented to Council for enactment. CARRIED E. Report DS-30/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Review: Draft Elgin County Official Plan 2023 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-30/23 regarding the Draft Elgin County Official Plan be received for information; AND THAT Staff Report DS-30/23 be forwarded to the County for information, along with a copy of the associated resolution. CARRIED F. Report DS-31/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Bill 109, More Homes for Everyone Act, 2022 – Staff Report DS-34/22 Option 3 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report DS-31/23 regarding the Bill 109, More Homes for Everyone Act, 2022 be received for information; AND THAT Council agrees with the planner’s recommendation that any minor changes to policies, zoning regulations, by-law or processes to improve clarity or improve processes be included for consideration during the upcoming Official Plan 5-year Review commencing in 2023. CARRIED Council Minutes May 4, 2023 6 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Regional Municipality of Waterloo re Personal Information of Election Donors B. Northumberland County re AMO Call to Action on Housing and Homelessness C. Federation of Northern Ontario Municipalities re Bail Reform D. City of Stratford re Use of Long-Term Care Funding to Support Community Care Services E. Township of The Archipelago re Road Management Action on Invasive Phragmites Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT items 13.1.1 A – E be received for information. CARRIED 13.1.2 Requiring Action A. Erie Shores Wind Farm re Letter of Support Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the correspondence from Erie Shores Wind Farm re Letter of Support be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham supports the Erie Shores Wind Farm with respect to a renewal of its PPA contract with the Independent Electricity System Operator (IESO); AND THAT correspondence in this matter be provided under the Mayor’s signature. CARRIED B. Mark Hill re Vienna Village Speed Limit Moved by: Councillor Emerson Seconded by: Councillor Froese THAT the correspondence from Mark Hill re Vienna Village Speed Limit be received for information; Council Minutes May 4, 2023 7 AND THAT the Council of The Corporation of the Municipality of Bayham recommends to the County of Elgin that a traffic and speed study be completed on Plank Road at Chute Line in Vienna; AND THAT the Council of The Corporation of the Municipality Bayham recommends to the County of Elgin that the 50 km/h speed limit zone in Vienna be extended north along Plank Road to Light Line. CARRIED 13.2 Reports to Council A. Report CAO-28/23 by Thomas Thayer, CAO|Clerk re Amendment to Site Plan Agreement – Graham Estates Inc. o/a Legend Rubber Inc. SPA-03/22 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-28/23 re Amendment to Site Plan Agreement – Graham Estates Inc. o/a Legend Rubber Inc. – 56957 Talbot Line, Bayham (Application No. SPA-03/22) be received for information. CARRIED B. Report CAO-29/23 by Thomas Thayer, CAO|Clerk re Agreement No. 0766 a+LINK Architecture – Extension Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-29/23 re Agreement No. 0766 – a+LINK Architecture – Extension be received for information; AND THAT the appropriate amending by-law be brought forward for Council’s consideration. CARRIED C. Report CAO-31/23 by Thomas Thayer, CAO|Clerk re Bill 23, More Homes Built Faster Act, 2022 Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report CAO-31/23 re Bill 23, More Homes Built Faster Act, 2022 be received for information; AND THAT, to ensure compliance with Bill 23, the Municipality commence the necessary Official Plan Amendment and Zoning By-law Amendment to implement the recommendations contained in the IBI Memorandum, dated April 26, 2023; Council Minutes May 4, 2023 8 AND THAT staff work with Watson and Associates to prepare and present any applicable background works or studies regarding a development charge incorporating all applicable Municipal services. CARRIED 14. BY-LAWS A. By-law No. 2023-032 Being a by-law to authorize the execution of a temporary use and demolition agreement between Roy Schrijver Farms Ltd. and the Corporation of the Municipality of Bayham B. By-law No. 2023-033 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Mobil Services Inc. for bridge washing services C. By-law No. Z756-2023 Being a by-law to amend By-Law No. Z456-2003, as amended – Lavallee & Rideout D. By-law No. Z757-2023 Being a by-law to amend By-Law No. Z456-2003, as amended – Hiebert Moved by: Councillor Emerson Seconded by: Councillor Froese THAT By-law No. 2023-032, Z756-2023 and Z757-2023 be read a first, second and third time and finally passed. CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. 2023-033 be read a first, second and third time and finally passed, as amended. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an “In Camera” Session at 8:11 p.m. to discuss: Council Minutes May 4, 2023 9 A. Confidential Report re Personal Matters about an Identifiable Individual (Property Standards Appointments) CARRIED 16.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise from the “In Camera” Session at 8:21 p.m. and report on Confidential Report re Personal Matters about an Identifiable Individual (Property Standards Appointments) CARRIED Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Confidential Report CAO-30/23 re Personal Matters About an Identifiable Individual (Property Standards Appointments) be received for information; AND THAT the following individuals be appointed to the Property Standards Committee:  Valerie Donnell  Cindy Stewart  Debbie Hayward AND THAT the appropriate appointment by-law be brought forward for Council’s consideration. CARRIED A. By-law No. 2023-034 Being a by-law to appoint committee members Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT By-law No. 2023-034 be read a first, second and third time and finally passed, as amended. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-035 Being a by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler Council Minutes May 4, 2023 10 THAT Confirming By-law No. 2023-035 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:23 p.m. CARRIED MAYOR CLERK Motion Pursuant to Section 6.8 of the Municipality of Bayham’s Procedural By-law No. 2023-021, a Motion or Notice of Motion may be proposed by a Member of Council and included on a Regular Session Agenda for discussion and Council consideration. A Motion will require a Seconder prior to consideration. ___________________________________________________________________________ Motion re Hanging Basket Sponsorship Program Moved by: Councillor Chilcott Seconded by: WHEREAS the Municipality of West Elgin offers a Hanging Basket Sponsorship Program to help beautify their community; AND WHEREAS the program offers residents the option to sponsor a hanging basket with a plaque for a sponsorship fee; AND WHEREAS Bayham currently offers a program for Bench Sponsorship; AND WHEREAS a similar program for hanging baskets could be of interest to residents of Bayham; NOW THEREFORE BE IT RESOLVED THAT staff be directed to report back with information on the viability of a Hanging Basket Sponsorship Program for Council’s consideration. REPORT FIRE DEPARTMENT TO: Mayor & Members of Council FROM: Harry Baranik, Fire Chief/By-Law Enforcement DATE: May 18, 2023 REPORT: BL-02/23 SUBJECT: PORT BURWELL EAST BEACH – BY-LAW REVIEW OF ENCLOSED TENTS AND BARBECUES – PARKS BY-LAW NO. 2017-125 BACKGROUND At its October 6, 2022 meeting, Council received a motion from the September 14, 2022 meeting of the Blue Flag Beach Committee, requesting that Council consider a number of recommendations, including reviewing prohibitions of barbecues and enclosed tents on the Port Burwell East Beach. Council passed the following motion: Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Blue Flag Beach Committee resolution from the September 14, 2022 Meeting that includes recommendations to Council be received for information; AND THAT staff investigate and report back to Council on a By-law review regarding the prohibition of enclosed tents and barbecues. CARRIED DISCUSSION To begin the process, Staff reviewed other neighbouring municipalities and other municipalities in the province with municipal beaches as to their respective beach by-laws. Although municipalities do have their own Beach By-laws, others include the beach as part of their Parks By-Law, which is how the Municipality currently addresses the Port Burwell East Beach. Staff has prepared a comparison chart, attached hereto this Report, which summarizes the different municipal by-law restrictions and prohibitions employed by other municipalities with municipal beaches. The words “Not Allowed” indicates that there is a by-law prohibiting the activity. It should also be noted that some of the nieghbouring municipalities have no by-laws regarding their beach. This is also clearly denoted in the summary chart. Although the original scope was specific to enclosed tents and barbecues, staff believes that this would be an appropriate time to review the current by-law in a more comprehensive manner and make any further amendments that Council considers appropriate. Staff recommends that the Municipality of Bayham’s Parks By-law No. 2017-125 be amended to include any changes Council recommends as the Beach already is included within this By-law. Staff would recommend Council consider the following restrictions and prohibitions for the beach area: 1) That ‘East Beach’ be defined as the Municipal-owned sand area from the grass park land and parking lots to and including the shores of Lake Erie. 2) A prohibition of all cooking devices 3) A restriction of any tent to include the size be limited to 3.048m x 3.048m (10 ft. x 10 ft.) and that only onside allowed to be opaque 4) A prohibition of urination and defecation on the beach except in the facilities provided 5) A prohibition of glass containers on the beach 6) A prohibition of fires and fireworks on the beach 7) A prohibition of gas generators on the beach 8) A prohibition of sales of items except through approval of the Municipality 9) A prohibition of Golf on the beach 10) A restriction of any other sport on the beach that interferes with the lawful enjoyment of others 11) A prohibition regarding the use of any recording device without the permission of those being recorded. 12) Prohibition of music containing foul and insulting language that could reasonably considered may offend others and children. These recommendations are not meant to restrict the community from enjoying the Port Burwell East Beach. In fact, with the increasing popularity of the beach, these recommendations are designed so everyone in the community can enjoy the beach. ATTACHMENT 1. Summary Table – Beach By-law Review RECOMMENDATION 1. THAT Report BL-02/23 re Port Burwell East Beach – By-law Review of Enclosed Tents and Barbeques – Parks By-law No. 2017-125 be received for information; 2. AND THAT Staff be directed prepare such amendments to the Parks By-Law No. 2017-125 pertaining to the Port Burwell East Beach as Council deems appropriate; 3. AND THAT the appropriate amending by-law be brought forward for Council’s consideration. Respectfully submitted: Reviewed by: Harry Baranik, CMM III Fire Chief/CEMC/By-Law Enforcement Thomas Thayer, CMO, AOMC CAO|Clerk Prohibited Activity Generators Over Night Tent Cooking Device Set Fire Litter Build Solid Structure Sales of Items Aninal On Beach Consume Alcohol Motor Vehicles Damage to Municipal Property Deficating and Urintaing Possess Glass Bottle or container Sports Personal Conduct Weapons Exclusive Use Umbrelleas Inflatable Device Use a Celluar Device for Recording Sauble Beach (Beach)Not Allowed Not Allowed Allows Kitchen no sides and canopy Not Allowed Not Allowed Must Use Barrels Provided Not Allowed Not Allowed Not allowed June 1 - Labour Day Not allowed Not Allowed (exemption- First Responders and +Public Works Not Allowed Not Spoken to Not Spoken to Not Spoken To Contains Language to regulate Not Spoken To Not Spoken To Not Spoken To Not Spoken To Not Spoken To Lambton Shores (Park)Not Allowed Not Allowed without permissio n of Director Not allowed Exept for Special Occasion Accomodation Not Allowed without permissio n of Director Not Spoken To Must deposit in Containers Provided Not Spoken to Not Allowed without permissio n of Director Not allowed on sand Beach area May 1 - Sept 30 At all time not at large Exempt: Service Not Allowed without permission of Director Not Allowed (exemption- First Responders and +Public Works Not Allowed Not Spoken To Not Allowed Any Sports deemed dangerous Contains Language to regulate Not Spoken To Allows for Permits Not Greater Than 2.4 m Not more than 2 Persons Not Spoken To Wasaga Beach (Beach) Not Spoken To Not Allowed Similar and limited to 10X10 allows for health and infant exemptions Not Allowed Not Allowed Not Allowed Not Spoken to Not Spoken To Victoria Day - Labour Day Not Allowed between 9:00 am and 7:00 pm Not Allowed Not Allowed (exemption- First Responders and +Public Works Not Allowed Not Allowed Not Allowed Golf Not Allowed Contains Language to regulate Not Spoken To Not Spoken To Not Spoken To Not Spoken To Not Spoken To Central Elgin (Beach and a Park By-Law) Not Spoken To Not Allowed Not Spoken To Not Spoken To Not Spoken To Must deposit in Containers Provided Not Spoken to Not Spoken To Restricted areas Except through a Permit Not Allowed (exemption- First Responders and +Public Works Not Allowed Not Allowed except in Washroom Facility Not Allowed Golf Not Spoken To Contains Language to regulate Not Allowed Except through Municipal Permission Through Permit Not Spoken To Not Spoken To Not Spoken To Chatham-Kent (Park) Not Spoken To Not Allowed Allowed through Approval of Manager Not Spoken To Only in Properly Construct ed BBQ or Fire Pit Must deposit in Containers Provided Not Spoken To Not Allowed Not Allowed to Run at large or leave excrement Not Allowed Not Allowed (exemption- First Responders and +Public Works Not Allowed Not Allowed except in Washroom Facility Not Spoken To Golf Specific Contains Language to regulate Not Allowed Allowed through Approval of Manager Not Spoken To Not Spoken To Not Allowed Comparison of Municipality's Parks By-Law Not Spoken To Not Allowed Not Spoken To Not Spoken To Not Spoken To Must deposit in Containers Provided Not Spoken To Not Spoken To As per Dog Control By-law Except through a Permit Not Allowed Not Allowed Not Spoken To Not Spoken To Not Spoken To Contains Language to regulate Not Allowed Allowed through Approval Not Spoken To Not Spoken To Not Spoken To West Elgin Malahide Twp Norfolk County No Beach By-law No Beach By-law No Beach By-law REPORT FIRE DEPARTMENT TO: Mayor & Members of Council FROM: Harry Baranik, Fire Chief/By-Law Enforcement DATE: May 18, 2023 REPORT: BL-03/23 SUBJECT: 2022 ANNUAL BY-LAW SUMMARY REPORT BACKGROUND Annually, staff provide Council with a summary of the 2022 By-law operations. Attached hereto is the 2022 Annual By-Law Summary Report for Council’s review and consideration. ATTACHMENTS 1. 2022 Annual By-law Summary Report RECOMMENDATION 1. THAT Report BL-03/23 re 2022 Annual By-law Summary Report be received for information. Respectfully submitted: Reviewed by: Harry Baranik, CMM III Thomas Thayer, CMO, AOMC Fire Chief/CEMC/By-Law Enforcement CAO|Clerk 1 Appendix A 2022 ANNUAL BY-LAW SUMMARY REPORT 2 Contents Introduction: ................................................................................................................................................. 3 Overall By-Law Related Responses: Calls for Service .................................................................................. 3 Response Methods Regarding Completed calls: ......................................................................................... 6 Conclusion: ................................................................................................................................................... 7 3 Introduction: This Report is a summary for the year of 2022. In 2022, the Municipality of Bayham started off with the pandemic measures, however, by the end of the first quarter, many of the restrictions were removed. Early in the third quarter, the Municipality of Bayham had been advised that the owner of the contracting company for Bylaw, Municipal Enforcement Unit (MEU), had passed away. MEU provided the Municipality with back-up and overflow by-law enforcement services pertaining to a number of file types include beach and parking enforcement and weekend enforcement. Initially it was believed that the company would still continue; however, it quickly became evident that this would not be the case. The Municipality was advised that the business was closing. The Municipality sought other similar companies and staff found Tenet Security Group. The process took until well into the final quarter for approval to hire this company to assist in by-law complaints. In the meantime, all matters were the responsibility a one-person by-law department who also holds titles of Fire Chief and Municipal Community Emergency Management Coordinator (CEMC) and Livestock Evaluator. The sudden removal of MEU from the Municipality’s by-law enforcement efforts did impact enforcement in the latter half of 2022. It should be noted that Elgin County OPP also dealt with many by-law complaints especially during off-hours and the Port Burwell Provincial Parks Wardens also enforced by-laws on streets near their area. They would either be handled the complaints directly or pass them on to the Municipal By-Law Enforcement Officer (BLEO). During 2022, particularly in the latter half of the year, staff worked closely with the Township of Malahide to establish a Memorandum of Understanding (MOU) for, in part, shared by-law enforcement services. It is worth noting that the advertisement for a standalone BLEO has closed and the process continues internally with the CAO as the municipal lead. By-law enforcement in the Municipality is governed by Municipal policy, which includes a multi- step approach to gain compliance. The first step generally includes a warning/educational letter notifying the violator of the offence and the consequences of those actions. The second step is a Notice of Violation, which will be more direct and in depth and will often include an Order of Compliance. The final step is enforcement and/or the Municipality remedying the complaint themselves. It needs to be noted that this is extremely costly and time consuming for the Municipal Staff to remedy a complaint. Steps will be by-passed in flagrant violations such as parking, or serious complaints such as vicious dog bites. The second of Notice of Violation or the third step of enforcement may be the initial step. Overall By-Law Related Responses: Calls for Service The Municipality of Bayham By-law Department responded to 175 complaints, which is an increase of 22 percent from the 143 complaints received in 2021. 2021 had a 19% increase over 2020 which had 112 complaints. In two years, there has been a 56 percent increase in complaints, which is not insubstantial with respect to staff resources, particularly when accounting for the additional legislative responsibilities for which the Fire Chief/BLEO has to 4 take responsibility for with respect to Fire and Emergency Services. Out of the 175 complaints in 2022, 87 (50%) were completed during 2022 (Note: others have been resolved in 2023). This is down markedly from 2021’s statistics and speaks to the additional complaints received in concert with the untimely departure of MEU from the by-law enforcement realm in Bayham. For a mid-year comparison, mid-way through 2022, the By-law department had 30 open by-law files, whereas, by year-end 2022, the number of open files had increased to 88. It should be noted that this does not mean there were 175 complaints at different locations. Some of these complaints involved multiple complaints and/or different complainants regarding the same location. One street involved 73 (41 percent) of the complaints that the Municipality received and also knowingly dozens from the same area were received by the OPP. Another matter in a hamlet involved 15 complaints (9 percent), another involving 10 (6 percent) complaints involving a trailer park. It should be noted that as many of these complaints were based on legal non-conforming matters. Staff attended the mobile home village and an arrangement was reached where the manager and the village owners would first deal with complaints prior to the municipality becoming involved. Lastly, there were numerous calls of illegal parking at the Beach, from which several parking violations were issued. The following charts are a comparison of the total number of calls over the past three (3) years. One will note the large increase in zoning complaints, which are mainly related to people utilizing trailers as residences (without seeking the proper Municipal planning approvals), prohibited animals complaints involving the ownership of chickens in settlement areas, and noise complaints surrounding barking dogs. It needs to be further noted that last year the category of Property Standards was redefined for this Report as Lot Maintenance was separated into its own category from 2020. Property Standards has been redefined as the complaint specifically regarding buildings/structures on a property and accessories or supports to the buildings. The category of Lot Maintenance relates to the property surrounding the building and how it is maintained. Another key point to note is that 76 (43 percent) of complaints had to do with Noise infractions. This is up from 19 such calls in 2021 – a four-fold increase – and up from only 7 such calls in 2020 – an eleven-fold increase. It should be noted that noise infractions are particularly difficult to enforce due to their nature. A noise deemed complaint-worthy may no longer be apparent when a BLEO attends a scene. In essence, the complainant or BLEO must witness and record the noise with the proper instrumentation to gauge the intensity of the sound to either substantiate the complaint or confirm it is within the realm of “reasonable” per the appropriate by-law. This narrow window for observation may lead to repeated complaints and increased staff time resources being dedicated to their review and investigation and enforcement, if appropriate. It may also result in complaints remaining open and/or unfounded, which can lead to complainant frustration. 5 9% 5% 4% 12% 43% 7% 1%5% 6% 7% Total number of Calls for Service 2022 Animal Control / Dogs 16 Prohibited Animal 9 Property Standards 7 Lot Maintenance 21 Noise 76 Parking / Traffic 12 Dumping / Littering 2 Fire/Burning 9 Zoning 11 Other 12 21% 4% 2% 17% 13% 12%1% 7% 16% 6% Total number of Calls for Service 2021 Animal Control / Dogs 30 Prohibited Animals 6 Property Standards 3 Lot Maintenance 24 Noise 19 Parking / Traffic 17 Dumping / Littering 2 Fire/Burning 10 Zoning 23 Other 9 6 Response Methods Regarding Completed calls: The following indicates the response methods utilized when responding to the complaints which have been resolved allowing for a comparison of the last two years: Please note that one charge or interaction could have resolved more than one recorded complaint. And further that a Notice of Violation and a Charge would normally have included the education step, however the party did not comply. 31% 1% 25% 6% 20% 2%2%5%4% Total number of Calls for Service 2020 Animal Control / Dogs 35 Prohibited Animals 1 Property Standards 28 Noise 7 Parking / Traffic 23 Dumping / Littering 3 Fire 2 Other - Zoning 5 Other 4 29% 6% 12%5% 4%2% 1% 6% 28% Break down of Response for 2022 Correspondence / Education 25 Notice of Violation 5 Ticket/enforcement 10 Spite Complaints 6 Unfounnded 4 Other Department or Agency 2 Municipal Action 1 Resolved without Municpal action 2 Other 24 7 Conclusion: In general, Municipal By-laws are challenging as they are the most personal form of law enforcement towards an individual. Federal laws often reflect the moralities of society which most people respect and agree with the enforcement of the violations. Provincial laws are slightly more invasive and regulatory for the individual, however they deal with restriction for the general safety and protection of society, such as the Highway Traffic Act or the Reopening of Ontario Act. Municipal by-laws are the most personal as they deal with the individual’s personal property including their house, possessions, and activities. As such, there has to be a balance between the expectation of the complainant and the enforcement of the By-law. As previously stated, the By-law department utilizes as multi-step approach to gain compliance. By-laws are time-consuming in nature, particularly for a one-person department with multiple administrative roles and responsibilities under various pieces of legislation. As education and attempting to work with the violators often leads to compliance, this multi-step approach has proven effective. By-laws also often involve ongoing neighbour disputes which can lead to many complaints and multi-agencies and departments needing to respond as previously indicated. Further, there are times when legal opinion needs to be sought to ensure proper steps are taken in order for a successful conclusion and/or prosecution. The By-law department continuously works with other Municipal departments, including Planning, Building, Public Works, and Legal, and other agencies such as the OPP, Port Burwell Provincial Park, Tenet Security Group and South West Public Health Unit to assist in obtaining compliance. 42% 5% 7% 5% 8% 18% 3%6%7% Break down of Response for 2021 Correspondence / Education 50 Notice of Violation 6 Ticket/enforcement 8 Spite Complaints 6 Unfounnded 9 Other Department or Agency 21 Municipal Action 4 Resolved without Municpal action 7 Other 8 8 In 2023, the Municipality of Bayham looks forward to the ongoing collaboration with the Township of Malahide regarding the new By-law Enforcement Officer for both municipalities. The Municipality of Bayham is currently the only municipality in the County of Elgin and the surrounding area involving the inclusion of Fire, Community Emergency Management Coordinator, By-Law Enforcement and Live Stock Evaluator under the same portfolio. Despite the increasing requirements from upper levels of government involving all the duties, the By- law department will continue to respond to the best of its ability. Once a full-time BLEO is onboarded with Bayham and Malahide, it is anticipated that the Fire Chief will maintain oversight of the Burning By-law and will retain the BLEO title in a limited capacity, particularly to address overflow and vacation/time off back-up as deemed appropriate. REPORT PHYSICAL SERVICES TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works/Drainage Superintendent DATE: May 18, 2023 REPORT: PS-08/23 SUBJECT: PORT BURWELL LIBRARY PAVILION REPAIRS BACKGROUND On December 13, 2022, the Council of The Corporation of the Municipality of Bayham passed the following motion regarding approval, in principle, of the 2023 Capital Budget: Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report TR-18/22 re 2023-2032 Capital Budget – Draft be received for information; AND THAT staff bring forward a report regarding strategies to fund beach accessibility improvements; AND THAT the 2023-2032 Capital Budget – Draft be amended as discussed and approved in principle. DISCUSSION In Q1 2022, staff identified that the Port Burwell Library Pavilion was leaning to the south towards the Library and may pose as a safety threat. After investigation, staff identified the structure was leaning due to rotten posts on the south side of the pavilion. Municipal staff removed the topsoil around the posts and identified that the posts were directly encased in concrete and had started rotting at the concrete level, similar to the nature of the rot exhibited by the Port Burwell Lighthouse. The Manager of Public Works made inquiries into some different options and received estimates to remove the top of the structure, replace posts, and update the decking as identified deterioration on many components of the underside of the structure. At the Special Capital Budget Council meeting, on December 13, 2022, staff identified within the 2023-2032 Capital budget, Capital Item PR-04 – Port Burwell Library Pavilion – in the amount of $50,000 to replace the eight (8) posts, deteriorating railing, and decking. Within the works, staff have identified the option to eliminate a small amount of future maintenance and create a new accessible concrete pad at grass-level that would be accessible from the Erieus Street sidewalk. This would allow for persons with disabilities to access and enjoy the pavilion with ease. This project addition would also comply with the Accessibility Canada Act (ACA) and Accessibility for Ontarians with Disabilities Act (AODA) action plan to make Ontario’s public spaces accessible. Staff utilized a Quote process in accordance with municipal procurement practices. On March 3, 2023, staff reached out to seven (7) contractors that would be able to complete the project for replacement of items and other upgrades. Due to the scope of the project, staff only received two (2) submitted quotes for the works. BIDDER BID PRICE Franklin Construction $32,374.55+HST Rail Tech Enterprises $20,400.00+HST The scope of work is as follows: • The Contractor shall remove and replace 8 pressure treated posts and footings and replace with new footings and 8 posts sitting in saddle brackets. • The Contractor shall remove and install new railing to match existing railing. • The Contractor shall remove decking and replace with a 72-sq m, 4-inch concrete pad. • The Contractor shall install a 1.5-metre wide concrete sidewalk to the existing Erieus Street sidewalk. • The Contractor shall paint all new wood upon completion. • The Contractor shall topsoil and seed to be applied upon completion. Although there is a price difference between the two contractors, staff have reached out to verify the works being completed and are satisfied with the result and the quoted prices. As a result of the excavation work required, staff have asked for the work to be completed after July 1, 2023 to allow for the Canada Day festivities to take place on landscaped grounds rather than loose topsoil and freshly seeded grounds which both contractors have agreed too. RECOMMENDATION 1. THAT Report PS-08/23 re Port Burwell Library Pavilion Repairs be received for information; 2. AND THAT Council award the works for Capital Item PR-04 – Port Burwell Library Pavilion – to Rail Tech Enterprises in accordance with their quote of $20,400.00+HST. Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works|Drainage Superintendent CAO|Clerk REPORT PHYSICAL SERVICES TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works/Drainage Superintendent DATE: May 18, 2023 REPORT: PS-09/23 SUBJECT: RFT-23-02 AWARD – VIENNA COMMUNITY PARK PAVILION BACKGROUND: On August 18, 2022, Council received Report CAO-39/22 re Public Comments Received - Comment Period for Use of the Vienna Community Improvement Reserve Fund and passed the following resolution; Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report CAO-39/22 re Public Comments Received - Comment Period for Use of the Vienna Community Improvement Reserve Fund be received for information; AND THAT Council direct staff to investigate and report back on the costing of 1) Improvements to the Vienna Community Park, including a multi-purpose court and pavilion; and, 2) Improvements to the Vienna Memorial Park, including a canoe/kayak boat launch, walkway, and lined parking; AND THAT the costing information be included in the 2023-2032 Capital Budget process Report CAO-39/22 identified the general comments from the Vienna Community Improvement Reserve Fund (VCIRF) public comment period ending August 9, 2022, including: • Improvements to the Vienna Community Park including, a multi-use court/enclosure – basketball, pickleball, street hockey, etc., an in-ground outdoor swimming pool, a walkway, and/or a basketball court and pavilion. • Improvements to the Vienna Memorial Park including, canoe and kayak launch, walkway, diagonal off-street parking, and a enhanced beautification • Historic main-street lighting and a main-street beautification in Vienna On December 13, 2022, Council received the complete 2023-2032 Capital Budget and passed the following resolution: Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report TR-18/22 re 2023-2032 Capital Budget – Draft be received for information; AND THAT staff bring forward a report regarding strategies to fund beach accessibility improvements; AND THAT the 2023-2032 Capital Budget – Draft be amended as discussed and approved in principle. The 2023-2023 Capital budget included PR-02 – Vienna Community Park – for the amount of $135,000 utilizing the VCIRF. DISCUSSION As part of the planning process for improvements to the Vienna Community Park, staff contacted both Tony Wall of View-it Design to prepare a 9x12-metre pavilion drawing and Spriet Associates for an overall site plan that identifies the key features of the park including the pavilion and multi-use court, both of which are attached hereto. After an on-site visit with various contractors, it was decided by staff to place the pavilion between the playground and the multi-use court, which would allow enjoyment of the pavilion while also being able to see their children playing. If visitors required parking, they would utilize the Vienna Community Centre parking lot adjacent to the park. This project contains two (2) phases: Phase One of the park project would be to obtain a price for the complete construction of the pavilion. This would then allow staff to plan Phase Two with the remaining funding allocations for the multi-use court. Staff issued RFT- 23-02 Vienna Community Park Pavilion on April 25, 2023. On May 8, 2023 staff closed the RFT with three (3) tenders received. Tender results are as follows: BIDDER BID PRICE Rail Tech Enterprises $73,000.00+HST Cassidy Construction London Ltd. $89,562.00+HST Franklin Construction $95,061.38+HST The scope of work is as follows: 1. Site Preparations a. Remove topsoil b. Install and compact Granular A, installation of re-bar and wire mesh c. Installation of 2-inch insulating foam d. Pour 120 sq metre concrete pad to specifications 2. Framing and Building Work a. Install sono-tubes and post brackets b. Install 6x6 pressure treated post and angle gussets c. Install truss package according to designed plan d. Install roof sheeting and ceiling steel as per plan e. Install Eves and downspouts to all four corners 3. Site Completion a. Complete topsoil and seed Staff have reviewed tender documents and have deemed all submissions compliant with the tender. Staff contacted the lowest bidder in regards to a proposed start date pending tender award and they are in agreement to start upon acceptance. However, there may be an extended delay due to a continued backlog of materials. Staff’s recommendation would be to utilize Rail Tech Enterprises to complete the pavilion as this will allow for a budget of $58,000 to complete the multi-use court. However, the following multi-use court identified within the site plan may come in higher than the budgeted price. Option 1- Multi-use Double Court • 380 sq. metre split concrete court (half pickleball / half basketball) • Fencing around perimeter including 4 ft. fence dividing courts • Two basketball nets and court lines • One pickleball net and court lines • Optional center court light to be installed on a light standard with a timed activation switch Based on preliminary quotes, the estimated price is $70,000-$80,000. Option 2 – Multi-use Single Court • 180 sq. metre single use court • Fencing around the perimeter • One basketball Net including half court line painting • One pickleball net and court lines • This would only allow for one sport to be played at once • Corner post lighting with timed activation switch Based on high level quotes, the estimated price is $50,000-$60,000. In addition, staff would suggest that hydro be brought into the park from the closest outlet and a hydro panel with 200 amp service be installed. This will allow future events to be held within the community park as well as the option for lighting in the pavilion and multi-use court. Another item for consideration is picnic tables for the pavilion which cost $800/table and $1000/accessible table. It is suggested that ten (10) tables would suit the size of this pavilion. Based on the above, there is a high probability that the total costs for improvements in the Vienna Community Park over-run the $135,000 reserve allocation for the Capital Item. Staff seek direction from Council for how to allocate funds for the overage. The VCIRF is the obvious option, however, the balance of the funds in the VCIRF (outside of the Vienna Community Park and Canoe Launch items) are generally considered allocated for long-term core capital investment rather than non-core capital. Staff also expect approximately $20,000 in expenditure for a walkways to service both. This will come out of a different budget line, however. RECOMMENDATION 1. THAT Report PS-09/23 re RFT-23-02 Award – Vienna Community Park Pavilion be received for information; 2. AND THAT Council award the works outlined in RFT-23-02 to Rail Tech Enterprises in the amount of $73,000+HST; 3. AND THAT Council provide direction with respect to an option for the multi-use court; 4. AND THAT Council provide direction with respect to funding cost overages attributed to Capital Item PR-02, if applicable; 5. AND THAT staff be directed to obtain a quote for installation of a 200 amp panel on the future pavilion and connect the multiuse court to hydro for the activation of a timed light fixture and brought back to Council in future report; 6. AND THAT the appropriate by-law for the tender award be brought forward for Council’s consideration. Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works/Drainage Superintendent CAO|Clerk ZBA-04/23 PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z756-2023 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: RIDEOUT AND LAVALLEE, 56326 MAPLE GROVE LINE TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z756-2023 on the 4th day of May 2023 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Ontario Land Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 30th day of May 2023 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to rezone the subject lands from Rural Residential (RR) zone to a site-specific Rural Residential (RR-46) zone to permit maximum accessory building floor area of 130.5 m2 (1,404.7 ft2) whereas 95 m2 (1,022.6 ft2) is the permitted maximum in the RR zone. The subject lands are located at 55326 Maple Grove Line. THE EFFECT of this By-law be to permit the development of an oversized accessory building (garage/shop) on the subject lands for personal storage accessory to the residential use. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office. DATED AT THE MUNICIPALITY OF BAYHAM THIS 10th DAY OF MAY 2023. NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-05-23 PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z757-2023 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: ANTHONY HIEBERT, 56282/56284 HERITAGE LINE TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z757-2023 on the 4th day of May 2023 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Ontario Land Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 30th day of May 2023 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to rezone the retained lands / “Parcel B” from a Village Residential (R1) Zone to a site-specific Village Residential (R1-20) zone to permit: minimum lot area of 349 m2 (3,756.6 ft2) whereas 400.0 m2 (4,305.6 ft2) is the permitted minimum and minimum lot frontage of 8.4 m (27.6 ft) whereas 10.0 m (32.8 ft) is the permitted minimum; and to rezone the severed lands / “Parcel A” from a R1 zone to a site-specific Village Residential (R1-21) zone to permit minimum lot frontage of 11.7 m (38.4 ft) whereas 13.0 m (42.7 ft) is the permitted minimum for a semi-detached corner lot, in Zoning By-law Z456-2003. The lands are located at 56282/56284 Heritage Line, Straffordville. THE EFFECT of this By-law be to fulfill conditions of Consent E89/23 to rezone the retained lands to permit reduced minimum lot area and to rezone the retained and severed lands to permit reduced lot frontage. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office. DATED AT THE MUNICIPALITY OF BAYHAM THIS 10th DAY OF MAY 2023. NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca REPORT DEVELOPMENT SERVICES TO: Mayor and Council Members FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: May 18, 2023 REPORT: DS-32/23 FILE NO. C-07 / D12.CHRF Roll # 34-01-000-004-00500 SUBJECT: Development Agreement Re Minor Variance A-03/23 CHR Farms Ltd. 55705 Heritage Line, Straffordville BACKGROUND On April 20, 2023, the Committee of Adjustment considered Staff Report DS-22/23 and granted minor variance application A-03/23 from CHR Farms Ltd. for a variance to permit the deeming of an existing dwelling as a supplementary farm dwelling to accommodate maximum eight (8) seasonal temporary workers at their property known as 55705 Heritage Line. The minor variance was granted with a condition that a Development Agreement to be executed within six (6) months of the minor variance approval. DISCUSSION On April 24, 2023, Southwestern Public Health provided correspondence confirming that an inspection had been conducted of 55705 Heritage Line and the house was found to be in compliance and is approved for maximum six (6) seasonal workers. The Agreement reflects this approved occupancy number. The Agreement also includes the following requirements: the time period for occupation as being between April 1st and November 30th, the time period for decommissioning, building and site maintenance, potable drinking water supply, septic services, building permits and inspection requirements. The attached Agreement is presented for Council’s consideration. ATTACHMENT 1. SWPH Inspection Confirmation, dated April 24, 2023 2. Draft By-law No. 2023- 040 Development Agreement CHR Farms Ltd. RECOMMENDATION THAT Report DS-32/23 regarding the CHR Farms Ltd. Development Agreement be received; Staff Report DS-32/23 CHR Farms Page 2 AND THAT Council authorize the execution of a Development Agreement between the Municipality and CHR Farms Ltd. to permit one (1) supplementary farm dwelling in the form of an existing dwelling at 55705 Heritage Line to accommodate a maximum of six (6) seasonal farm labourers; AND THAT By-law No. 2023-040 be presented for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk CAO|Clerk April 24, 2023 Municipality of Bayham c/o Margaret Underhill 56169 Heritage Line Straffordville ON N0J 1Y0 Dear Margaret Underhill: RE: CHR Farms, 55705 Heritage Line, Straffordville ON N0J 1Y0 This letter is to confirm that an inspection was conducted of 55705 Heritage Line, Straffordville ON, on April 11, 2023. The house was found to be in compliance with the Ministry of Health and Long-Term Care’s Housing Guidelines for Seasonal Farm Workers and is approved to accommodate 6 workers. A water sample was taken with satisfactory results. Please note that the approvals were based on conditions that were observed at the time of the inspection. The Health Unit does not enforce or provide approvals for the Fire and Building Codes. If you have any questions or concerns, please do not hesitate to contact me at 519-631-9900 ext 1269. Sincerely, Jessica Fiddy, MPH, CPHI (C) Public Health Inspector Environmental Health 1 SCHEDULE ‘A’ TO BY-LAW 2023-040 DEVELOPMENT AGREEMENT BETWEEN CHR FARMS LTD. AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR LANDS LOCATED AT 55705 Heritage Line Concession 6 STR N Pt Lot 121 Municipality of Bayham, County of Elgin 2 THIS DEVELOPMENT AGREEMENT made in duplicate this 18th day of May 2023. B E T W E E N: CHR FARMS LTD. Hereinafter called the “OWNER” OF THE FIRST PART - AND – THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter called the “MUNICIPALITY” OF THE SECOND PART WHEREAS the Owner is the owner in fee simple of the lands situate in the Municipality of Bayham, in the County of Elgin being Concession 6 STR N Pt Lot 121, more particularly described in Attachment “A” attached hereto (and hereafter referred to as the “Lands”); AND WHEREAS the Owner intends to deem an existing dwelling (permanent dwelling) as a supplementary farm dwelling in accordance with the Conceptual Site Plan attached hereto, as Attachment “B” (hereafter referred to as the “Plan”) as granted through Minor Variance Application A-03/23 on April 20, 2023; AND WHEREAS the Municipality, as a condition of the supplementary farm dwelling on the Lands, requires the Owner to enter into a Development Agreement under Section 45 of the Planning Act; NOW THEREFORE in consideration of other good and valuable consideration and the sum of Two Dollars ($2.00) of lawful money of Canada by each to the other paid (the receipt whereof is acknowledged by each), the Owner hereby covenants and agrees with the Municipality as follows: 1. Minor Variance Application A-03/23 - The Owner agrees that ONE (1) supplementary farm dwelling (existing dwelling) with floor area of approximately 144 m2 (1,550 ft2) for accommodation to a maximum of six (6) seasonal farm labourers on the subject property is in accordance to the Southwestern Public Health inspection confirmation letter dated April 24, 2023 and in general accordance with the area identified on the attached Plan. 2. The Owner shall only permit the supplementary farm dwelling to be occupied by any persons between the time period of April 1st through to November 30th in any calendar 3 year, being maximum eight (8) month occupancy. 3. The Owner agrees to decommission the supplementary farm dwelling no more than two (2) years after the cash crop farm operation has ceased and/or seasonal farm labour is no longer required and further agrees to consult with the Municipality of Bayham as per any zoning or land use planning requirements regarding the supplementary farm dwelling at the time of decommissioning. 4. The Owner agrees to restore the property to original condition and maintain the site in accordance with the By-laws of the Municipality of Bayham. 5. The Owner further agrees: a) To provide written confirmation from the authorizing agency, Southwestern Public Health, and to the satisfaction of the Municipality, that there is sufficient on-site capacity for potable drinking water, and; b) To obtain a septic system permit and provide written confirmation from the authorizing agency, to the satisfaction of the Municipality, that the septic system has sufficient capacity to support the supplementary farm dwelling and is operating properly, and; c) To obtain a building permit for the supplementary farm dwellings and provide written assurance that the dwelling satisfies safety and Ontario Building Code requirements 6. The Owner further agrees: a) That upon failure by the Owner to do any act identified herein, that the public safety or convenience requires, in accordance with this Agreement, upon seven (7) days written notice, the Municipality, in addition to any other remedy, may go in and do same at the Owner’s expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security, and; b) That nothing in this Agreement constitutes waiver of the owner’s duty to comply with any by-law of the Municipality or any other law. c) The Owner shall be responsible for consulting with and obtaining any and all necessary approvals from Southwestern Public Health and providing same to the municipality. d) The Owner shall satisfy all the requirements in relation to the fire protection for the building(s) in compliance with the Fire Code and ensure all facilities are inspected and in compliance to the satisfaction of the Municipality’s Fire Chief. e) The Municipality, through its servants, officers and agents, including its Chief Building Official and Fire Chief, may, from time to time, and at any time, enter on 4 the premises of the Owner to inspect the supplementary farm dwelling(s) for the purposes of ensuring public health and safety; fire protection; the provision of potable water; and the proper treatment and disposal of sewage. f) In the event of any servant, officer or agent of the Municipality, upon inspection, be of the opinion that the state of maintenance is not satisfactory, such servant, officer or agent shall forthwith, forward notice of such opinion, by registered mail, to the Owner, at the last known address, and the Owner shall forthwith correct the deficiency or appeal to the Council of the Municipality of Bayham, as hereinafter provided. g) In the event that the Owner should disagree with the opinion of the servant, officer or agent of the Municipality, as to the state of maintenance, such Owner shall appear before the Council of the Municipality of Bayham, which after hearing the Owner, shall express its opinion as to whether the maintenance is satisfactory, by resolution, which shall constitute a final determination of the matter. h) In the event that an Owner shall fail to correct a deviation or deficiency after notice or after notice of an opinion, which the Council of the Municipality of Bayham determines is correct, the Council of the Municipality of Bayham, may by by-law, direct, on default of the matter or thing being done by the Owner, after two (2) weeks’ notice, to it by registered mail, at the last known address of the Owner, pursuant to the last revised assessment roll, at the expense of the Owner, which expense may be recoverable by action as municipal taxes. i) This Agreement and the provisions thereof, do not give to the Owner or any person acquiring any interest in the said lands any rights against the Municipality with respect to the failure of the Owner to perform or fully perform any of its obligations under this Agreement or any negligence of the Owner in its performance of the said obligations. j) The Owner agrees that it will not call into question, directly or indirectly in any proceeding whatsoever in law or in equity or before any administrative tribunal the right of the Municipality to enter into this Agreement and to enforce each and every term, covenant and condition herein contained and this Agreement may be pleaded as an estoppels against the Owner in any case. k) The Owner agrees on behalf of themselves, their heirs, executors, administrators and assigns, to save harmless and indemnify the Municipality, from all losses, damages, costs, charges and expenses which may be claimed or recovered against the Municipality by any person or persons arising either directly or indirectly as a result of any action taken by the Owner, pursuant to this Agreement. 5 l) All facilities and matters required by this Agreement shall be provided and maintained by the Owner at its sole risk and expense to the satisfaction of the Municipality and in accordance with the standards determined by the Municipality and in default thereof, and without limiting other remedies available to the Municipality, the provisions of Section 326 of The Municipal Act, R.S.O. 1990, shall apply. m) This Agreement shall be registered at the expense of the Owner, against the land to which it applies, and the Municipality shall be entitled, subject to the provisions of The Registry Act, to enforce its provisions against the Owner, named herein, and any and all subsequent Owners of the land. A copy of such registration shall be provided to the municipality upon completion. IN WITNESS WHEREOF, the Parties hereto have hereupon, affixed their Corporate Seal, duly attested to by their authorized signing officers in that behalf. We have the authority to bind the Corporation. Witness (signature) Neil Reimer, Owner THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Ed Ketchabaw, Mayor Thomas Thayer, Clerk ATTACHMENT ‘A’ Assessment Roll # 3401-000-004-00500 Legal Description: Concession 6 STR N Pt Lot 1121, Municipality of Bayham, County of Elgin Municipal Address: 55705 Heritage Line, Municipality of Bayham 1 ATTACHMENT ‘B’ Site Plan Drawing to be included from the minor variance application REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: May 18, 2023 REPORT: DS-33/23 FILE NO. C-07/ D07.LANK Roll # 3401-000-008-1000/004-001-21400/ 004-001-21405 SUBJECT: Official Plan Amendment OPA-01/23, Official Plan Amendment No. 33 Lankhuijzen Farms Ltd., 55106 Vienna Line, Vienna BACKGROUND Official Plan Amendment application was submitted by Agent David Roe, Civic Planning Solutions Inc., on behalf of Lankhuijzen Farms Ltd. proposing a site-specific official plan amendment on lands located on the north side of Vienna Line east of Brown Road west of Vienna, Concession 3 Part of Lots 10 and 11 and known municipally as 55106 Vienna Line. The subject lands are designated “Agriculture”, “Natural Heritage” and “Natural Gas Reservoir” on Schedule A1: Land Use; and “Hazard Lands” and “Significant Woodlands” and there is an “Existing Petroleum Well” identified on Schedule ‘A2’ Constraints the Municipality of Bayham Official Plan. The lands are zoned Agricultural (A1-A) and portions are within the “LPRCA Regulation Limit’ on Schedule A Map No. 11 in Zoning By-law No. Z456-2003. The purpose of the Official Plan Amendment is to add a new site-specific sub-section to permit the severance of an existing dwelling made surplus through farm consolidation that does not conform to Official Plan policy Section 2.1.7 c). The effect of this Official Plan Amendment will be to permit the future severance of a surplus farm dwelling from a farm parcel where the owner does not own another dwelling within the Municipality of Bayham. The owner’s primary dwelling is in the Township of Malahide. PUBLIC PARTICIPATION The Notice of Public Meeting was circulated as required by the Planning Act. The public meeting was held on April 20, 2023 in the Council Chambers, 56169 Heritage Line in Straffordville. Council received the Applicant’s presentation by the Appointed Agent with no oral or written public submissions. DISCUSSION The application and accompanying justification report were considered by municipal staff. Bayham’s OP DS-33/23 Lankhuijzen 2 currently does not permit surplus farm dwelling severances where there are no owned dwellings in Bayham. The attached municipal planner’s memorandum, dated May 4, 2023, provides the details and rationale for the recommendation to adopt Official Plan Amendment No. 33. The draft OPA is attached to this Report for consideration. Should Council adopt the OPA, it will then be forwarded to the approval authority, County of Elgin, for consideration. APPENDICES 1. OPA-03/23 Official Plan Amendment Application with Planning Justification Report February 2023 2. LPRCA correspondence, dated April 4, 2023 3. IBI Memorandum, dated May 4, 2023 4. Draft By-law No. 2023-041, Official Plan Amendment No. 33 RECOMMENDATION THAT Staff Report DS-33/23 regarding the Official Plan Amendment Application OPA-03/23 submitted by Lankhuijzen Farms Ltd. be received for information; AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held April 20, 2023 associated with this application, there was Agent presentation, no public submissions and that all considerations were taken into account in Council’s decision passing this resolution; AND THAT Council considers the proposed amendment to add a site-specific text section to be consistent with the Provincial Policy Statement 2020, and is in conformity to the Elgin County Official Plan and the Municipality of Bayham Official Plan; AND THAT By-law No. 2023-041, being an adopting By-law for Official Plan Amendment No. 33, for the purpose of adding a new site-specific sub-section to permit the severance of an existing dwelling made surplus through farm consolidation that does not conform to policy Section 2.1.7.1 which requires a dwelling to be owned by the farm operation within the Bayham municipal boundary in the Official Plan of the Municipality of Bayham, be presented for enactment; AND THAT adopted Official Plan Amendment No. 33 be forwarded to the County of Elgin for approval. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk CAO|Clerk Municipality of Bayham April 4, 2023 Straffordville, ON Attention: Margaret Underhill To whom it may concern, Long Point Region Conservation Authority (LPRCA) staff have had an opportunity to review application OPA-01/23 and can provide the following comments based on LPRCA’s various plan review responsibilities for Municipality of Bayham’s consideration. It is staff’s understanding that the submitted application for an official plan amendment will permit the severance of a surplus farm dwelling. Delegated Responsibility from the Ministry of Natural Resources and Forestry, Section 3.1 of the Provincial Policy Statement, 2020 Conservation Authorities have been delegated responsibilities from the Minister of Natural Resources and Forestry to represent the provincial interests regarding natural hazards encompassed by Section 3.1 of the Provincial Policy Statement, 2020 (PPS). The overall intent of Section 3.0 - Protecting Public Health and Safety of the PPS is to reduce the potential public cost or risk to Ontario’s residents from natural or human-made hazards. As such, “development shall be directed away from areas of natural or human-made hazards where there is an unacceptable risk to public health or safety or of property damage, and not create new or aggravate existing hazards.” The application is subject to the following subsections of Section 3.1 of the Provincial Policy Statement: 3.1.1 Development shall generally be directed, in accordance with guidance developed by the Province (as amended from time to time), to areas outside of: b) hazardous lands adjacent to river, stream and small inland lake systems which are impacted by flooding hazards and/or erosion hazards; Staff can advise that the proposed application is consistent with Section 3.1 of the Provincial Policy Statement, 2020. LPRCA staff have no objection to the concept of this application. Ontario Regulation 178/06 The subject lands are partially regulated by Long Point Region Conservation Authority under Ontario Regulation 178/06. Permission from this office is required prior to any development within the regulated area. Development is defined as: • the construction, reconstruction, erection or placing of a building or structure of any kind, • any change to a building or structure that would have the effect of altering the use or potential use of the building or structure, increasing the size of the building or structure or increasing the number of dwelling units in the building or structure, • site grading, or • the temporary or permanent placing, dumping or removal of any material, originating on the site or elsewhere (Conservation Authorities Act, R.S.O. 1990, c. 27, s. 28 (25)). The retained parcel contains erosion hazards associated with Big Otter Creek. The proposed severed parcel is not regulated by LPRCA under Ontario Regulation 178/06. Please feel free to reach out with any further questions related to this matter. Regards, Aisling Laverty, Resource Planner Long Point Region Conservation Authority 519-842-4242 ext. 235 | alaverty@lprca.on.ca IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects Memorandum To/Attention Municipality of Bayham Date May 4, 2023 From Paul Riley, BA, CPT Project No 3404-888 cc William Pol, MCIP, RPP Subject Official Plan Amendment application - Lankhuijzen Farms Ltd. for lands located at 55106 Vienna Line _______________________________________________________________ 1. The Municipality of Bayham has received Official Plan Amendment Application OPA 03-23 from David Roe of Urban Planning Solutions on behalf of Lankhuijzen Farms Ltd. (hereafter “owner”) to add a new site-specific sub-section to permit the severance of an existing dwelling made surplus through farm consolidation that does not conform to policy Section 2.1.7 c) which requires a dwelling to be owned by the farm operation within the Bayham municipal boundary. Site Context and Proposed Use 2. The subject lands are located on the north side of Vienna Line, east of Brown Road and are known as Concession 3, Part of Lots 10 and 11 and known municipally as 55106 Vienna Line. The property has lot area of 45 ha (111 ac), lot frontage of 860 m (2,821 ft) and lot depth of 604 m (1,981 ft). The subject lands are characterized as an agricultural parcel of land (cash crops and potatoes) and comprises a dwelling, garage, barn/shop, bunkhouse, barn (to be removed) and two greenhouses. 3. The subject lands are designated ‘Agriculture’, ‘Natural Heritage’ and ‘Natural Gas Reservoir’ on Schedule A1: Land Use; and ‘Hazard Lands’ and ‘Significant Woodlands’ and there is an ‘Existing Petroleum Well’ identified on Schedule A2 Constraints, in the Municipality of Bayham Official Plan (Bayham OP). The lands are zoned Agricultural (A1-A) and portions are within the ‘LPRCA Regulation Limit’ on Schedule A Map No. 11 in Zoning By-law Z456-2003. 4. Surrounding uses are agricultural in all directions as well as a rural residential parcel across Vienna Line on the corner of Brown Road. To the north is the Big Otter Creek and woodlands. A portion of the woodlands is within the parcel boundary, to the rear of the lot, approximately 235 metres north of the farm building cluster and future proposed surplus farm dwelling severance. 5. The proposal is to facilitate the severance of a surplus farm dwelling by way of Consent to create a new residential lot comprising the dwelling, garage and barn. The dimensions are anticipated to be lot frontage of 65 m (213 ft), lot depth of 75 m (246 ft) and lot area of 0.48 ha (1.2 ac). There is an existing supplementary farm dwelling or ‘Bunkhouse’ to be retained. There are two existing driveways with IBI GROUP MEMORANDUM Municipality of Bayham – May 4, 2023 2 access to Vienna Line, a municipal road maintained year-round, one which could be devoted to the dwelling and one that could be devoted to the bunkhouse and farm. Public Comments 6. A statutory Public Meeting was held on April 20th, 2023, and no written or verbal feedback from the public was received. Provincial Policy Statement 7. The Provincial Policy Statement, 2020 (hereafter “PPS”) Section 2.3.4 Lot Creation and Lot Adjustments indicates that lot creation in prime agricultural areas is discouraged and is only permitted for: c) a residence surplus to a farming operation as a result of farm consolidation, provided that: 1. the new lot will be limited to a minimum size needed to accommodate the use and appropriate sewage and water services; and 2. the planning authority ensures that new residential dwellings are prohibited on any remnant parcel of farmland created by the severance. The approach used to ensure that no new residential dwellings are permitted on the remnant parcel may be recommended by the Province, or based on municipal approaches which achieve the same objective The creation of a suitable lot by way of Consent and the prohibition of new residential dwellings on the retained lands through Zoning By-law Amendment approval, is consistent to the PPS. Elgin County Official Plan 8. Elgin OP Section E1.2.3 New Lots By Consent indicates that: The approval of consents to sever land in Elgin County shall be in conformity with the relevant policies contained in this Plan, policies contained in local Official Plans, and the provisions of the Planning Act. Under no circumstances shall consents be granted for approval that are contrary to the policies of this Plan or the local Official Plan. And Section E1.2.3.1 General Criteria for Consents provides criteria for Consent applications and the proposed Consent appears to be in conformity to the criteria other than subsection “l” which requires conformity to the local Official Plan. Section E1.2.3.4 recognizes that dwellings made surplus from farm consolidation can be considered for Consent in the Agricultural Area, with a condition to prohibit new residential uses on the retained lands, consistent to the PPS. The local Official Plan / Bayham Official Plan does not permit surplus farm dwelling severances where there are no farm operation dwellings in Bayham, therefore, the applicant proposes a new policy section for site-specific permission for the subject surplus dwelling severance where no dwelling is owned in Bayham. IBI GROUP MEMORANDUM Municipality of Bayham – May 4, 2023 3 Municipality of Bayham Official Plan 9. Bayham OP Section 2.1.7 Farm Consolidation and Surplus Farm Dwellings indicates that: Consents to sever and convey existing farm dwellings which were built and occupied a minimum of ten (10) years prior to the date of consent application, and which are surplus to a consolidated farm operation, may be permitted within the “Agriculture” designation in accordance with the following criteria: In the opinion of Municipal Council, a land use conflict shall not be created with agricultural operations or other existing land uses in the immediate area of the subject lands;  The proposed OPA would facilitate a Consent to create a residential lot in the rural area. The owners intend to retain the supplementary farm dwelling or “Bunkhouse” with the farm parcel. The dwelling provides seasonal accommodation for farm labourers. The bunkhouse is approximately 50 m (164 ft) from the dwelling and would be adjacent to the new property boundary. The barn/shop that is proposed to be included within the residential parcel would provide screening/separation between the dwelling and bunkhouse and there is an existing separate driveway access from the dwelling. The applicant did not indicate the capacity of the bunkhouse.  It has floor area of approximately 73.6 m2 (792 ft2) and is one storey in height, therefore, the bunkhouse capacity is probably 8 workers or less. There is the possibility of compatibility issues between the future owners and the farm labourers, however, there is some physical separation from the barn and the capacity of the bunkhouse based on the floor area is low.  As part of the approval it is deemed appropriate to have the owners enter into a development agreement with the Municipality to register the bunkhouse and agree to the standard agreement for supplementary farm dwellings – period of occupancy, maximum number of workers, etc. – which is typically established by way of the Minor Variance process, however, one of the conditions for consent includes rezoning the retained lands to prohibit new dwellings. The recognition of an existing supplementary farm dwelling through the Zoning By-law Amendment process is appropriate. This development agreement ensures that the Municipality has an additional level of control should there be any health or safety concerns. Where a farm parcel with more than one existing dwelling is being consolidated into a farm operation, only one dwelling may be severed from that farm parcel, and no more than one severance of a surplus dwelling shall be allowed from an original farm parcel regardless of changes in boundary or ownership; IBI GROUP MEMORANDUM Municipality of Bayham – May 4, 2023 4  Based on a review of the parcel fabric, it does not appear that any previous severances occurred from the subject lands. A minimum of one existing dwelling within the Municipality of Bayham must be retained by the proponent farm operation, or a registered owner of the proponent farm operation.  The farm operation does not have another dwelling within the Municipality of Bayham. They own a number of farm parcels and the primary farm dwelling is located in Malahide. The primary dwelling is located approximately 6.8 km from the subject lands. The Justification Report notes that Norfolk County and the Township of Malahide have removed this requirement from their Official Plans. Retaining the bunkhouse from a distance has the possibility to create compatibility concerns with the proposed residential lands. The bunkhouse has existed since the 1980s and the Municipality does not have any record of complaints over the bunkhouse and the Justification report notes that the farm operation has leased these lands for some time and recently purchased the lands. Therefore, there is some continuity with the operation of the bunkhouse and there is no record of concerns. Official Plan Section 2.1.10 Supplementary Farm Dwellings permits permanent supplementary farm dwellings (bunkhouses) with a maximum floor area of 167 m2 (1,800 ft2). Section 2.1.7.5 policy is the only other surplus farm dwelling severance which is permitted on one specific location where there is no other dwelling owned by the farm operation in the Municipality. The primary farm dwelling was directly across the municipal boundary. There is the possibility of compatibility issues between the retained bunkhouse and the residential lands, specifically not having a primary farm dwelling in proximity to the seasonal labourer housing for management/oversight, however, the bunkhouse is small in nature and there is a barn providing separation/screening. The proposal to permit the severance where there are no dwellings owned in the Municipality specifically for these lands by way of Official Plan Amendment and a site-specific text section indicating the location of the lands and permitting the severance notwithstanding Section 2.1.7.1 would bring the proposal into conformity to the Official Plan. Zoning By-law 10. The subject lands are zoned Agriculture (A1-A) on Schedule A Map No. 11 in Municipality of Bayham Zoning By-law Z456-2003. Should the OPA be approved, the Consent application would be conditional on rezoning the retained lands to a Special Agriculture (A2) zone to prohibit new dwellings and the severed lands would need to be rezoned to a Rural Residential (RR) Zone, as well as an Agreement with the Municipality for the Bunkhouse. The retained lands rezoning may include other IBI GROUP MEMORANDUM Municipality of Bayham – May 4, 2023 5 site-specific regulations for the bunkhouse. At the time of Consent the specifics of the Zoning By-law Amendment will be included in the comments. Recommnedation: 11. We have no objection to the proposal to permit one severance of a surplus farm dwelling where there are no dwellings owned in the Municipality specifically for these lands by way of Official Plan Amendment and a site-specific text section indicating the location of the lands. Draft OPA # 33 was prepared and enclosed for Council’s consideration. Paul Riley IBI GROUP Paul Riley, BA, CPT Consulting Planner to the Municipality of Bayham AMENDMENT NO. 33 TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM SUBJECT: Lankhuijzen Farms Ltd. 55106 Vienna Line The following text constitutes Amendment No. 33 to the Official Plan of the Municipality of Bayham OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM THIS Amendment was adopted by the Council of the Corporation of the Municipality of Bayham by By-law No. 2023-041, in accordance with Section 17 of the PLANNING ACT, on the 18th day of May 2023. MAYOR CLERK BY-LAW NO. 2023-041 THE Council of the Corporation of the Municipality of Bayham, in accordance with the provisions of the PLANNING ACT, hereby enacts as follows: 1) THAT Amendment No. 33 to the Official Plan of the Municipality of Bayham is hereby adopted. 2) THAT the Clerk is hereby authorized and directed to make an application to the County of Elgin for approval of the aforementioned Amendment No. 33 to the Official Plan of the Municipality of Bayham. 3) THAT no part of this By-law shall come into force and take effect until approved by Elgin County. ENACTED AND PASSED this 18th day of May 2023. MAYOR CLERK OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM AMENDMENT NO. 33 1. PURPOSE The purpose of the Official Plan Amendment is to add a new site-specific sub-section to permit the severance of an existing dwelling made surplus through farm consolidation that does not conform to policy Section 2.1.7.1 which requires a dwelling to be owned by the farm operation within the Bayham municipal boundary. This would facilitate a future Consent application to sever the existing dwelling. 2. LOCATION The Official Plan Amendment will be applicable to lands known as Concession 2, Part of Lots 10 and 11 and known municipally as 55106 Vienna Line. 3. BASIS OF THE AMENDMENT The subject lands are characterized as a farmed parcel with a dwelling, bunkhouse, barn and garage, as well as several farm buildings to be removed. The subject lands are located on the north side of Vienna Line, east of Brown Road and west of Vienna. The property has lot frontage of 365.19 m (1,198 ft) and varying lot depth, with two existing driveway accesses to Vienna Line, one which could be devoted to the proposed severed residential lands and one devoted to the farm and supplementary farm dwelling. Surrounding uses are agricultural in all directions as well as a rural residential parcel across Vienna Line. The Provincial Policy Statement, 2020 and the Elgin County Official Plan permit surplus farm dwelling severances where appropriate and where new residential dwellings are prohibited, which in Bayham is accomplished by way of Conditions of the Consent to have the owners obtain Zoning By-law Amendment approval from the Municipality. The Bayham Official Plan only permits surplus farm dwelling severances where the farm operation owns a dwelling within the Municipality. The subject farm operation has a principal dwelling approximately 6.8 kilometres to the west within the Township of Malahide, therefore, the farm operation does have a local presence even though the principle dwelling is in Malahide, therefore, specifically permitting one surplus farm dwelling severance by way of new policy text section indicating the location of the lands and permission for the severance would be in conformity to the Official Plan. 4. DETAILS OF THE AMENDMENT a) Section 2.1.7 of the Official Plan of the Municipality of Bayham is hereby amended to add the following subsection: 2.1.7.6 Notwithstanding Section 2.1.7.1, the dwelling located in Concession 2, Part of Lots 10 and 11 and known municipally as 55106 Vienna Line, and existing as of ____ (month/year of approval), may be severed as a surplus farm dwelling, whereas the primary farm dwelling retained by the proponent farm operation, or a registered owner of the proponent farm operation is located within an adjacent municipality. Municipality of Bayham Housing Market Update for April 2023 Year-to-date *Based on residential data from the Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® MLS® System. All percentage changes are year-over-year comparisons Sold Listings, down 37.1% Year-to-date home sales numbered 22 units at the end of April 2023, this is down 37.1% compared to April 2022. New Listings, down 17.0% Year-to-date there were 39 listings added by the end of April 2023, this is down 17% compared to the same period in 2022. Available inventory is up 327% **At the end of April 2023 there was 4.7 months of inventory, up from 1.1 months of inventory at the end of April 2022 **The year-to-date months of inventory figure is calculated as average active listings from April to current month/average sales from April to current month. Average Price is down 5.6% Year-to-date the average residential property in Municipality of Bayham sold for $728,686, down 5.6% compared to the same period in 2022. The trademark MLS®, Multiple Listing Service® and the associated logos are owned by the Canadian Real Estate Association (CREA) and identify the quality of service provided by real estate professionals who are members of CREA. The Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® operates the Multiple Listing Service® in the region. REALTOR® is a trademark, which identifies real estate professionals who are members of the Canadian Real Estate Association and, as such, subscribe to a high standard of professional service and to a strict Code of Ethics. Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® 6-65 Springbank Avenue, Woodstock, Ontario N4S 8V8 Phone: 519-539-3616 MUNICIPALITY OF BAYHAM REAL ESTATE MARKET REPORT FOR APRIL 2023 The number of homes sold through the MLS® System of the Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® in Municipality of Bayham totaled 10 units in April 2023. This was on par when compared to April 2022. On a year-to-date basis, home sales totaled 22 units in 2023. This is a decrease of 37.1% when compared to 2022. In April 2023, the average price of homes sold was $613,190, a decrease of 18.5% from April 2022. The more comprehensive year-to-date average price was $728,686, a decrease of 5.6% compared to 2021. On a year-to-date basis the dollar volume of all sales totaled $16 million, down 40.6% compared to the same period in 2022. The number of new listings was up 33.3% compared to April 2022. In April 2023 there were 12 new residential listings. There were 26 active residential listings on the market at the end of April, an increase of 136.4% compared to April 2022. Total months of inventory numbered 2.6 months at the end of April 2023, up from 1.1 months to the end of April 2022. The number of months of inventory is the number of months it would take to sell current inventories at the current rate of sales activity. CONTACT: WIDREB PRESIDENT GR CHAIR EXEC. OFFICER ANTHONY MONTANARO FRED FREEMAN NICOLE BOWMAN Anthony.Montanaro@century21.ca ffreeman@oxford.net nicole@witaar.ca 905-334-2016 519-421-5714 519-532-4078 MARKET REPORT May 8, 2023 Dear Heads of Council and Council Members, We would like to take the opportunity to remind you about the AORS Annual Trade Show being held on June 7-8, 2023, at the Gemini Sportsplex in Strathroy, Ontario hosted by the Middlesex County Public Works Association. The trade show is a perfect opportunity for you to meet with public works professionals and municipal suppliers from across the province, and is open for you, and your public works staff, to attend. Additionally, the show is suitable for staff that work in your environmental, parks, recreation and/or facilities departments. We are excited to have over 200 exhibitors and expect over 2,000 attendees to the show. Best of all, it is free to attend. We have included a social media graphic to your CAO/Clerk that we hope you will share amongst your municipal social platforms to spread the word in your communities. As well, please be sure to encourage any of your staff you believe may be interested to attend. Everyone is welcome! For more information on the show, please visit here: https://aors.on.ca/events/aors-trade-show/. If you are planning on attending, please consider pre-registering for the event and save time lining up waiting for your badge. Additionally, you will be entered in for door prizes only available to those who pre-registered: https://www.surveymonkey.com/r/AORS2023TS Mark your calendars for this great event, and we look forward to seeing you. Sincerely, Jarett Hoglund | Trade Show Committee Chair Middlesex County Public Works Association Kelly Elliott | Marketing and Communications Specialist Association of Ontario Road Supervisors (AORS) Association of Ontario Road Supervisors 268 Maiden Lane St. Marys, ON N4X 1A4 Phone: (226) 661-2002 Fax: (226) 661-2003 www.aors.on.ca LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Minutes of April 5, 2023 May 3, 2023 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 1 - Members in attendance: John Scholten, Chair Township of Norwich Michael Columbus, Vice-Chair Norfolk County Shelley Ann Bentley Haldimand County Dave Beres Town of Tillsonburg Doug Brunton Norfolk County Robert Chambers County of Brant Tom Masschaele Norfolk County Stewart Patterson Haldimand County Chris Van Paassen Norfolk County Rainey Weisler Municipality of Bayham/Township of Malahide Peter Ypma Township of South-West Oxford Regrets: none Staff in attendance: Judy Maxwell, General Manager Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Interim Manager of Watershed Services Zachary Cox, Interim Marketing Coordinator Dana McLachlan, Executive Assistant 1. Welcome and Call to Order The Chair called the meeting to order at 6:30 p.m., Wednesday, April 5, 2023. 2. Additional Agenda Items There were no additional agenda items. 3. Declaration of Conflicts of Interest None were declared. 4. Hearing: LPRCA-178/22 (Vandepoele) A-33/23 Moved by R. Weisler Seconded by M. Columbus THAT the LPRCA Board of Director’s does now sit as a Hearing Board. Carried FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 2 - The roll was called to conduct the following Hearing under Section 28 of the Conservation Authorities Act. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Leigh-Anne Mauthe introduced the applicant, Darlene Vandepoele, her agents, Len Girard, and via zoom, Bram Van den Heuvel. Ms. Mauthe proceeded to present the staff hearing report. An application was deemed complete to construct a structure that includes a 900 ft2 boatwell, a 720 ft2 garage on the lower level, exterior stairs leading to a second storey internal area that measures 1380 ft2. The structure also includes two second storey decks, 240 ft2 and 136 ft2 at the rear and front of the second storey, respectively, that are accessible through the internal area. The footprint of the structure is 1860 ft2. The lands are subject to flood related hazards from Lake Erie and is fully regulated under O. Reg. 178/06. Staff recommended refusal to grant a permit for this application for the following reasons: 1. The construction of the proposed structure is contrary to Long Point Region Conservation Authority shoreline policies for development in the Lake Erie flood hazard area. 2. The control of flooding is affected by the development as the overall risk to property damage is increased. 3. The control of flooding is affected by the development which substantially increases the investment in a flood hazard area that does not have safe access/egress for evacuation or emergency assistance. 4. The control of flooding is affected by the development as the second storey area could be utilized as habitable space and would therefore put additional risk to life and property for both the occupants and emergency personal and first responders. Ms. Vandepoele explained that the large building is required to house various items from downsizing other properties and store outdoor furniture and equipment in the off-season, and would not be used as habitable space. This was a condition for obtaining the minor variance from Norfolk County. StoneCrest Engineering worked with staff to ensure proper flood-proofing of the building and Mr. Van den Huevel explained that the various definitions of usable floor space and the combining of the residential accessory structure with the boathouse has led to an inflated valuation of the usable floor space. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 3 - Mr. Girard summed up with a review of the minor variance process with Norfolk County, which was approved, and repeated that there is no intention of converting the storage area to habitable space. Staff and the proponent responded to questions from the Board. There were no comments from other interested parties and no further questions. A-34/23 Moved by P. Ypma Seconded by R. Weisler THAT the LPRCA Hearing Board does now enter into a closed session to discuss:  Litigation or potential litigation, including matters before administrative tribunals (e.g. Local Planning Appeal Tribunal), affecting the Authority. Carried The LPRCA Hearing Board reconvened in open session at 7:50 p.m. S. Patterson did not return to the meeting. The Chair advised Darlene Vandepoele that the permit has been approved. A-35/23 Moved by T. Masschaele Seconded by R. Weisler That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board. Carried 5. Minutes of the Previous Meeting a) Board of Directors Annual General Meeting of March 3, 2023 There were no questions or comments. A-36/23 Moved by D. Brunton Seconded by S. Bentley FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 4 - THAT the minutes of the LPRCA Annual General Meeting held March 3, 2023 be adopted as circulated. Carried 6. Business Arising No business arising from the previous minutes. 7. Review of Committee Minutes There were no Committee Minutes presented. 8. Correspondence There was no correspondence presented for review. 9. Development Applications a) Section 28 Regulations Approved Permits Through the General Manager’s delegating authority, 20 applications were approved in the past month. LPRCA-18/23, LPRCA-32/23, LPRCA-39/23, LPRCA-40/23, LPRCA- 41/23, LPRCA-42/23, LPRCA-43/23, LPRCA-44/23, LPRCA-45/23, LPRCA-46/23, LPRCA-48/23, LPRCA-49/23, LPRCA-50/23, LPRCA-51/23, LPRCA-52/23, LPRCA-53/23, LPRCA-55/23, LPRCA-56/23, LPRCA-57/23, and LPRCA-59/23. All of the staff-approved applications met the requirements as set out in LPRCA’s policies for the administration of Section 28 of the Conservation Authorities Act. LPRCA-43/23 is located on Tisdale Side Road, not Tisdale Road Site Road as noted in the report. A-37-23 Moved by D. Brunton Seconded by T. Masschaele THAT the LPRCA Board of Directors receives the Section 28 Regulations Approved Permits report, with amendment, dated April 5, 2023 as information. Carried FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 5 - 10. New Business a) General Manager’s Report The General Manager provided an overview of operations this past month. Progress report #4 was submitted to the Minister of Environment Conservation and Parks as required by the approved transition plan for LPRCA’s Inventory of Programs under O. Reg. 687/21. The Flood Forecasting and Warning Department issued a Flood warning April 3 and terminated it on April 5, 2023. Norfolk County was notified that they will be receiving a refund of $80,065 invoiced as special levy prior to LPRCA receiving notice that the Deer Creek Dam concrete repair project was approved for funding. Hiring for the campgrounds is currently underway. The Forestry Department will be receiving training on monitoring and trapping the Hemlock Woolly Adelgid (HWA) as part of a pilot research program. The HWA can kill hemlock trees and was recently discovered in Hamilton. A-38/23 Moved by D. Beres Seconded by S. Bentley That the LPRCA Board of Directors receives the General Manager’s Report for March 2023 as information. Carried b) Ecological Surveys for Selected LPRCA Properties LPRCA contracts a qualified ecologist to survey properties for species at risk and species of concern on an annual basis. Staff sent requests for quotes to three consultants, of which two responded that they were unable to provide a quote, and one quote was received. Nature Resource Solutions Inc. (NRSI) has completed the ecological surveys for LPRCA for the past three years. Staff has again retained the services of NRSI to complete the 2023 surveys at four LPRCA properties for a price of $24,300 plus HST. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 6 - A-39/23 Moved by R. Weisler Seconded by S. Bentley THAT the LPRCA Board of Directors receives the report as information. Carried c) Tractor Tender The 2023 approved capital budget included the replacement of a small tractor. Tender packages were forwarded to nine vendors and four bids were received by the deadline. All bids met or exceeded the requirements specified. Staff recommended the tender be awarded to the lowest bidder. A-40/23 Moved by S. Bentley Seconded by M. Columbus THAT the LPRCA Board of Directors accepts the tender submitted by Farm Power Equipment for the purchase of one Diesel, Front Loader Tractor (2023 Mahindra 2638) for $35,983.52 (excluding HST). Carried e) Septic Disposal Services Request for Proposal A Request for Proposal (RFP) was issued for septic disposal services for the five campgrounds and three proposals were received by the deadline. For cost efficiency, staff recommended splitting the tender to the lowest bidder for each campground. A-41/23 Moved by T. Masschaele Seconded by C. Van Paassen THAT the 2023 contract for septic services at Backus CA and Deer Creek CA be awarded to Bayside Septic Services 2012 Inc., AND THAT the 2023 contract for septic services at Haldimand CA, Norfolk CA and Waterford North CA be awarded to Stealth Environmental Inc. Carried FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 7 - e) Riverine Flood Hydrology Study RFP – Consulting Services A new flood hydrology model is required to replace the current model that is now obsolete and no longer maintainable. An application for funding was submitted to the Flood Hazard Implementation and Mapping Program (FHIMP), and LPRCA was successful in their request for funding receiving approval for 50% of the total costs to a maximum of $120,000. The remaining 50% was included in the 2023 capital budget from the capital levy reserve. A Request for Proposal (RFP) was issued for a new hydrology model and nine proposals were received by the deadline. Six of the proposals met the RFP requirements and staff recommended the tender be awarded to Matrix Solutions Inc. Matrix’s proposal aligned with the project requirements and their approach will allow staff to use the model for multiple purposes, including enabling future hazard mapping, flood forecasting and warning, and emergency management. A-42/23 Moved by R. Weisler Seconded by D. Brunton THAT the LPRCA Board of Directors approve retaining Matrix Solutions Inc. for engineering services to complete a hydrology model for the LPRCA watershed at a cost of $92,506.00 exclusive of HST plus $1,624.00 per additional meeting, if required. Carried e) Ontario Wetland Evaluation System Recent changes were made to the Ontario Wetland Evaluation System (OWES) through Bill 23, the More Homes Built Faster Act , 2022, following public comment through the Environmental Registry of Ontario. OWES is used to determine wetland significance. Staff reviewed the following key changes and potential impacts on the wetlands. 1. Elimination of wetland complexing: potential to decrease significance of smaller adjacent wetlands causing potential negative impacts. 2. Review and approval of the evaluation by the Ministry of Natural Resources and Forestry is no longer required: potential of impacting a wetland’s significance without a second party review; potential disagreements regarding the area being designated as a wetland or not. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 8 - A-43/23 Moved by P. Ypma Seconded by C. Van Paassen THAT the LPRCA Board of Directors receives the summary of changes to the Ontario Wetland Evaluation System as information. Carried e) 2023 Watershed Report Card As part of a collaborative effort with all 36 conservation authorities, various provincial and federal agencies, led by Conservation Ontario, the Watershed Report Cards (WRC) are a tool to report on the health of the watershed using standardized environmental indicators. The first Watershed Report Cards were issued in 2013 and are updated every five years. A standardized grading system (A to F) is used for the environmental indicators in LPRCA’s six sub-watersheds and were assigned based on standardized scientific data, collected by staff, through established monitoring programs. The third WRC was released by LPRCA in March of 2023 and can be found on the LPRCA website. A-44/23 Moved by R. Weisler Seconded by T. Masschaele THAT the LPRCA Board of Directors receives the Watershed Report Card report as information. Carried Adjournment The Chair adjourned the meeting at 8:30 p.m. _______________________________ ________________________________ John Scholten Judy Maxwell Chair General Manager/Secretary-Treasurer /dm Ben Puzanov, Manager of Planning for the Thames Valley District School Board (TVDSB) presented Elgin County Council with information pertaining to potential Education Development Charges (EDCs) coming to the region. Due to rapid residential growth in TVDSB's catchment area, Mr. Puzanov raised the importance of growth paying for growth. He suggested that EDCs could be a potential resource for local school boards to purchase land for new schools. EDCs would be payable at the building permit stage by developers and/or builders of residential developments and collected by the respective local Municipality. Over the next year, the TVDSB plans to engage with a consultant to complete a background study to present to its trustees. For a full copy of this presentation, please access the April 25th agenda package. EDUCATION DEVELOPMENT CHARGES COULD BECOMING TO THE TVDSB REGION PAGE 01ELGIN COUNTY COUNCIL HIGHLIGHTS COUNCILHIGHLIGHTS TUESDAY, APRIL 25, 2023 IN THIS ISSUE: Education Development Charges could be coming to the TVDSB Region Southwestern Public Health's 2023 Budget Focuses on Promotion, Protection & Prevention Ride the Whistlestop Trail: An Ode to Cycling, Past & Present Tender & Contract Awards Update Elgin County Planning Updates ELGIN COUNTY COUNCIL HIGHLIGHTS PAGE 02 Southwestern Public Health's (SWPH) Chief Executive Officer, Cynthia St. John, began her presentation to Elgin County Council by stressing the importance of how a healthy community is a vibrant community and an economically sound community. With their strategic direction set out for them, SWPH is working towards catching up on their programs and services post-pandemic. Ms. St. John provided Council with various statistics collected both qualitatively and anecdotally for the Elgin-St. Thomas and Oxford region on issues such as the increase in opioid use, rising teen pregnancy rates, and the high rate of substance abuse by youth. To respond to these rising concerns, SWPH's 2023 budget will be future- focused and tailored to the unique needs of small urban and large rural communities. Their budget saw an increase of 4.5% over 2022 and encourages the need to "move the needle" on our community health status. For a full copy of this presentation, please access the April 25th agenda package. SOUTHWESTERN PUBLIC HEALTH'S 2023 BUDGET FOCUSES ONPROMOTION, PROTECTION & PREVENTION The Elgin County Museum, in partnership with Elgin County Tourism, Railway City Tourism, and the St. Thomas Public Library, have created a cycling event entitled “Ride the Whistlestop Trail!” at the Elgin County Heritage Centre on May 27, 2023, in support of its current exhibition: Cycling: An Unspoken History; Selections from the Rick Wolfe Collection. Participants are invited to partake in the cycling-related fun at the Elgin County Heritage Centre. For more information about this event and to register to ride the Whistlestop Trail from St. Thomas to Port Stanley (or vice versa), please click here. RIDE THE WHISTLESTOP TRAIL: AN ODE TO CYCLING, PAST & PRESENT ELGIN COUNTY COUNCIL HIGHLIGHTS PAGE 03 Hornblower Earthboring Inc. - Culvert Rehabilitations on various roads at a total price of $1,115,300.00 inclusive of a $50,000 contingency allowance. Weathertech Restoration Services Inc. - Bridge and Culvert Repairs on seventeen (17) structures at a total price of $1,604,951.50 inclusive of a $250,000 contingency allowance. D&D Trucking and Construction Service Inc. was selected to complete Granular Road Shouldering on various roads at a total price of $502,500.00. Guild Electric Limited - Installation of Wavetronix Radar Intersection Detection Systems and Universal Power Supply Systems at seven (7) traffic signal-controlled intersections County Council was presented two (2) tender awards and one (1) single source contract award for three project across the County. Council approved the following companies for these awards. All amounts listed below are exclusive of H.S.T. TENDER & CONTRACT AWARDS UPDATE For the complete April 25, 2023, County Council Agenda Package, please visit the Elgin County website. The General Manager of Engineering, Planning & Enterprise/Deputy CAO, Brian Lima, presented County Council with two (2) planning updates. The first was a creation of a No Stopping Zone on Belmont Road in Central Elgin due to receiving numerous concerns from members of the public. Council approved this to ensure sight lines are available to perform safe vehicular turning movements on Belmont Road and Borden Avenue. The second update also pertains to the Municipality of Central Elgin and their amended Official Plan. The County of Elgin is the Approval Authority for all local Municipalities. At its April 25, 2023 meeting, County Council adopted Central Elgin's amended Official Plan. For a copy of both of these reports, please access the April 25th agenda package. ELGIN COUNTY PLANNING UPDATES County Council appointed Stephen Gibson, General Counsel (previously County Solicitor), as Elgin County's Acting Chief Administrative Officer (CAO). Mr. Gibson will be in the Acting role until Council appoints an Interim CAO that will fulfill the role throughout the duration of the recruitment process to hire and onboard a permanent CAO. STEVE GIBSON APPOINTED AS ACTING CAO PAGE 01ELGIN COUNTY COUNCIL HIGHLIGHTS COUNCILHIGHLIGHTS TUESDAY, MAY 9, 2023 IN THIS ISSUE: Steve Gibson Appointed as Acting CAO STEGH Shares 2022 Milestones and Future Plans Driving Prosperity and Well- being: A Look into Western Ontario Warden's Caucus 2023-2024 Strategic Priorities Enhancing Safety: New Community Safety Zone and Speed Limit Extension Approved Near Aldborough Public School Elgin County Council Takes a Stand Against Harassment and Abuse in Local Leadership with Bill 5 Endorsement Planning Updates Representatives from the St. Thomas Elgin General Hospital (STEGH) presented County Council with an overview of our local hospital's patient services, 2022 achievements, key challenges, risks, and ongoing upgrades. To view the full STEGH presentation, please access the May 9, 2023, Council Agenda Package. STEGH SHARES 2022 MILESTONES AND FUTURE PLANS ELGIN COUNTY COUNCIL HIGHLIGHTS PAGE 02 Kate Burns Gallagher, Executive Director for the Western Ontario Warden's Caucus (WOWC), provided County Council with an overview of the organization and their 2023-2024 strategic priorities. WOWC is a not-for-profit organization representing 15 upper- and single-tier municipalities in Southwestern Ontario with a goal of enhancing the prosperity and overall well- being of rural and small urban communities across the region. At the forefront of WOWC's 2023-2024 priorities are housing, a workforce to support economic growth, and lastly, mental health, addictions and homelessness. DRIVING PROSPERITY AND WELL-BEING: A LOOK INTO WESTERN ONTARIOWARDEN'S CAUCUS 2023-2024 STRATEGIC PRIORITIES In response to a request received by the Municipality of West Elgin, County Council approved extending the existing reduced speed zone along Furnival Road for an additional 190m and the establishment of a Community Safety Zone within the school zone area. This decision was made to accommodate normal school day traffic activities surrounding Aldborough Public School in the Village of Rodney while considering the school’s new entrance location and existing roadway geometry. ENHANCING SAFETY: NEW COMMUNITY SAFETY ZONE AND SPEED LIMITEXTENSION APPROVED NEAR ALDBOROUGH PUBLIC SCHOOL WOWC advocates on behalf of the 15 municipalities through meetings with Ministers and senior government officials and through partnering with various regional partners such as Community Futures Western Ontario and the South Central Ontario Region Economic Development Corporation (SCOR). ELGIN COUNTY COUNCIL HIGHLIGHTS PAGE 03 The County of Elgin and its Council have shown their dedication to good governance and greater accountability to its Code of Conduct and workplace policies by endorsing Bill 5, Stopping Harassment and Abuse by Local Leaders Act. They have submitted a letter of support to Hon. Doug Ford, Premier of Ontario, the Minister of Municipal Affairs and Housing, the Association of Municipalities of Ontario, MPP Rob Flack, and the municipalities of Elgin County. ELGIN COUNTY COUNCIL TAKES A STAND AGAINST HARASSMENT ANDABUSE IN LOCAL LEADERSHIP WITH BILL 5 ENDORSEMENT For the complete May 9, 2023, County Council Agenda Package, please visit the Elgin County website. Elgin County Council granted draft plan approval to Draft Plan of Subdivision and Draft Plan of Condominium by CJDL Consulting Engineers on behalf of Performance Communities Realty Inc in the Township of Malahide and the Town of Aylmer. County Council also granted approval to the revised Draft Plan of Subdivision, as prepared by CJDL Limited on behalf of 11:28 Properties Inc in the Municipality of Bayham. Paul Hicks, the Acting Manager of Planning for Elgin, presented an overview of the updates made to Ontario's Draft Provincial Policy Statement (PPS). The PPS outlines the land use policies and regulations of the Province, covering a broad range of planning matters. This document holds significant influence over the development of official plans for both local and county levels, as well as all land use planning approvals. Council directed Mr. Hicks to prepare comments addressing the changes outlined in the PPS with regard to the changes to the agricultural policies and the urban settlement boundary policies to the Province through the Ontario Environmental Registry. PLANNING UPDATES The Corporation of the City of Cambridge Corporate Services Department Clerk’s Division The City of Cambridge 50 Dickson Street, P.O. Box 669 Cambridge ON N1R 5W8 Tel: (519) 740-4680 ext. 4585 mantond@cambridge.ca May 10, 2023 Re: Highway Traffic Act Amendments Dear Ms. Mulroney, At the Council Meeting of May 9, 2023, the Council of the Corporation of the City of Cambridge passed the following Motion: WHEREAS speeding on our roads is a major concern in our community, AND WHEREAS speeding can occur in all areas of our community, AND WHEREAS barriers and delays to enforcement pose a danger to our community, AND WHEREAS our municipality has limited resources to implement speed mitigation road design and re-design, AND WHEREAS our local police service has limited resources to undertake speed enforcement, AND WHEREAS s.205.1 of the Highway Traffic Act (HTA) provides that Automated Speed Enforcement systems (ASE) may only be placed in designated community safety zones and school safety zones, THEREFORE BE IT RESOLVED THAT, the City of Cambridge request that the Ontario Government amend s.205.1 of the HTA to permit municipalities to locate an ASE system permanently or temporarily on any roadway under the jurisdiction of municipalities and as determined by municipalities and not be restricted to only community safety zones and school safety zones; AND THAT a copy of this resolution be forwarded to the Ontario Minister of Transportation, the Ontario Minister of Municipal Affairs and Housing, local area MPPs, the Association of Municipalities of Ontario (AMO) and all Ontario Municipalities. Should you have any questions related to the approved resolution, please contact me. Yours Truly, Danielle Manton City Clerk Cc: (via email) Steve Clark, Ontario Minister of Municipal Affairs and Housing Local Area MPPs Association of Municipalities of Ontario (AMO) All Ontario Municipalities Staff Report - TR-11/23 1 REPORT CAO TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: May 18, 2023 REPORT: TR-11/23 SUBJECT: SURPLUS OR DUPLICATE ASSET REPORT BACKGROUND At its February 16, 2023 meeting, Council received Report TR-07/23 re 2022 Surplus Allocation. The Report identified a $1,647.68 surplus for Bayham in 2022, which is the leanest surplus in recent years. The Report also proposed to Council a review of assets, lands/buildings, and equipment that Council may wish to surplus in 2023. Council passed the following motion: Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Staff Report TR-07/23 re 2022 Surplus Allocation be received for information; AND THAT Council confirm the 2022 Surplus Transfer Report attached hereto as Appendix ‘A’; AND THAT Council confirm the 2022 Revised Reserves, Reverse Funds, and Deferred Revenue Report attached hereto as Appendix ‘B’; AND THAT Council direct staff to bring forward a Surplus of Assets report for all departments of the Municipality. In accordance and during March 2023, all Department heads were responsible for reviewing their departmental assets and equipment to determine whether any are duplications. The CAO|Clerk and Treasurer in concert with the Planning Coordinator and Manager of Public Works undertook a review of lands, such as unopened and/or unmaintained/undeveloped road allowances and Municipal public spaces. DISCUSSION Lands The following lands are identified as potential surplus options for Council’s consideration: Staff Report - TR-11/23 2 1. Northeast Corner of Ann St / Snow St, Vienna – Vienna Community Park 2. Former Vienna Library lands, 6208 Plank Rd, Vienna 3. Southeast Corner of Chatham St and Nova Scotia Line 4. Northwest Corner of Robinson and Strachan St (Valley Lane Road allowance unmaintained) 5. Beattie Road – Road Allowance and East side Parcel 6. Alley on Edison Drive PIN 0541 7. Alley #2 on Edison Drive Maps identifying the approximate boundaries of the above lands are included as attached hereto. There are also approximately forty (40) rural road allowances that staff will consider on a case-by-case basis for surplus and sale. The identified lands were chosen because they are either 1) potentially developable as building lots in fully-serviced urban locations; 2) are unopened and undeveloped road allowances/alleys that the Municipality may never choose to formally develop and maintain as a part of the public highway system; or 3) small orphan parcels in urban areas suitable for purchase and merge with adjacent lands. The Municipality would consider sales of road allowances if approached by the neighbouring landowners on a case by case basis. Under #1 and if surplused, these lands could be sold at market rate at a higher price point than those in #2. Any net proceeds of sale from these lands could be put towards key strategic ventures Council may consider, including: • Further fund allocation to the Guarantorship Loan Reserve for repayment of the Ojibwa debt principal. • Allocation to the Facilities Reserve for upgrades and/or restoration of select non-core assets. • Allocation to other Reserves for capital improvements as identified by Council. Under #2, in many cases these lands are already utilized in some manner by adjacent landowners for residential/commercial or agricultural purposes. Surplus and sale to adjacent landowners, if interested, is a mechanism to clean up use of the lands. As noted, this will be addressed on a case-by-case basis. There are only a few instances of #3 around Bayham. If amenable, it is expected that adjacent landowners will be contacted to ascertain their interest in formally obtaining the orphan parcels with the understanding that they are a lot addition and will merge with the adjacent lands upon purchase. All surplus and sale of lands shall be completed in accordance with the Municipality’s Sale of Surplus Municipal Lands Policy, which requires proper surveys and appraisals of lands, and public notice periods, prior to completion of the transaction. All costs for survey and appraisal are recoverable from the purchasers. ATTACHMENTS 1. Mapping – Lands considered for surplus (7 parcels) Staff Report - TR-11/23 3 RECOMMENDATION 1. THAT Report TR-11/23 re Surplus or Duplicate Asset Report be received for information; 2. AND THAT Council provide direction to staff regarding any desire to surplus identified Municipal lands, assets, and/or equipment. Respectfully submitted: Reviewed by: Lorne James, CPA, CA Thomas Thayer, CMO, AOMC Treasurer CAO|Clerk © Latitude Geographics Group Ltd. 0.2 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.2 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.110 1:4,407 Ann Street - Vienna park lands Elgin County Parcels E911 Boundary Elgin Road Network Elgin Road Network Elgin Road Network Lagoons World Imagery © Latitude Geographics Group Ltd. 0.1 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.1 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.060 1:2,204 6208 Plank Road Vienna Elgin County Parcels E911 Boundary Elgin Road Network Elgin Road Network Elgin Road Network Lagoons World Imagery © Latitude Geographics Group Ltd. 0.2 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.2 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.110 1:4,407 Chatham St and Nova Scotia Line - park area Elgin County Parcels E911 Boundary Elgin Road Network Elgin Road Network Elgin Road Network Lagoons World Imagery © Latitude Geographics Group Ltd. 0.9 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.9 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.450 1:17,629 Beattie Road - parcel and road allowance Elgin County Parcels E911 Boundary Elgin Road Network Elgin Road Network Elgin Road Network Lagoons World Imagery © Latitude Geographics Group Ltd. 0.1 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.1 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.060 1:2,204 Valley Lane Port Burwell Elgin County Parcels E911 Boundary Elgin Road Network Elgin Road Network Elgin Road Network Lagoons World Imagery © Latitude Geographics Group Ltd. 0.2 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.2 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.110 1:4,407 Alley - Edison Drive Vienna Elgin County Parcels E911 Boundary Elgin Road Network Elgin Road Network Elgin Road Network Lagoons World Imagery © Latitude Geographics Group Ltd. 0.1 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.1 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.060 1:2,204 2nd Alley - Edison Drive Vienna Elgin County Parcels E911 Boundary Elgin Road Network Elgin Road Network Elgin Road Network Lagoons World Imagery THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-037 BEING A BY-LAW TO ADOPT THE CAPITAL ESTIMATES FOR THE YEAR 2023 WHEREAS Section 290 of the Municipal Act, S.O. 2001, as amended provides in part that a local municipality shall in each year prepare and adopt estimates of all sums required during the year for the purposes of the local municipality; AND WHEREAS it is necessary and expedient to levy on the whole rateable property according to the last revised assessment roll of the Municipality the sum of $1,688,249 for the capital program of the lower-tier municipality for the current year; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM HEREBY ENACTS AS FOLLOWS: 1. THAT the capital estimates appended hereto as Schedule “A” are hereby adopted; 2. AND THAT the tax levy requirement of $1,688,249 be incorporated into the 2023 current estimates for the purposes of determining the tax rates for 2023. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF MAY 2023. ___________________________________ ____________________________ MAYOR CLERK Total Cost Reserve Fund DC's Debt Financing Grants Other Tax Levy Page Reference General Government $1,265,000 $125,000 $0 $0 $0 $0 $1,140,000 14 Fire $571,000 $325,251 $0 $0 $0 $0 $245,749 25 Building $0 $0 $0 $0 $0 $0 $0 36 Public Works $1,377,500 $0 $0 $0 $1,275,000 $0 $102,500 47 Water $1,311,000 $375,000 $0 $0 $936,000 $0 $0 58 Wastewater $150,000 $150,000 $0 $0 $0 $0 $0 69 Parks & Rec.$400,000 $270,000 $0 $0 $0 $0 $130,000 80 Facilities $2,263,000 $660,000 $0 $0 $1,568,000 $0 $35,000 91 Planning & Development $35,000 $0 $0 $0 $0 $0 $35,000 102 $7,372,500 $1,905,251 $0 $0 $3,779,000 $0 $1,688,249 Schedule "A" Municipality of Bayham 2023 Capital Summary Financing Expenditures By-law No. 2023-037 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-038 BEING A BY-LAW TO ESTABLISH A LEVY FOR THE YEAR 2023 TO ADOPT TAX RATES, PROVIDE FOR PENALTY AND INTEREST IN DEFAULT OF PAYMENT AND THE COLLECTION THEREOF WHEREAS Section 290 of the Municipal Act, S.O. 2001, as amended, provides that a local municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the municipality; AND WHEREAS By-law No. 2023-037, passed by Council, adopted a capital improvement plan for 2023 in the amount of $7,624,000 and in lieu of the municipality providing for the 2022 estimated amortization of fixed assets; AND WHEREAS Section 312 (2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a local municipality shall pass a by-law to levy a separate tax rate on the assessment in each property class; AND WHEREAS Section 307 (2) (b) of the Municipal Act, 2001, S.O. 2001, c.25 requires tax rates to be established in the same proportion to tax ratios; AND WHEREAS it is necessary and expedient to levy on the whole rateable property according to the last revised assessment roll of the Municipality the sum of $5,743,101.67 for the purposes of the lower-tier municipality for the current year; AND WHEREAS certain regulations made under Part IX of the Municipal Act, 2001, S.O. 2001, c.25 require reductions in certain tax rates for certain classes or subclasses of property; AND WHEREAS by action of the Municipal Property Assessment Corporation, provision was made for the taking of the assessment of the Municipality, as the assessment on which the rate of taxation for the year 2023 should be levied; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM HEREBY ENACTS AS FOLLOWS: 1. THAT the current estimates for 2023 set out in Schedule “B” are hereby adopted; 2. AND THAT the tax rates required to raise the current estimates for 2023, set out in Schedule “A”, be hereby adopted, and levied for the year 2023 upon the whole of the said assessment of the Municipality, according to the last revised assessment roll; 3. AND THAT for the purpose of providing for the County of Elgin general levy the tax rates set out in County of Elgin By-Law 23-12, be hereby levied for the year 2023, upon the whole of the said assessment of the Municipality, according to the last revised assessment roll; 4. AND THAT in addition, for the purposes of providing for the public and separate school education purposes, the tax rates set out by the Minister of Finance under Regulation 7/23 of the Education By-law 2023-038 - 2 - Act, be hereby levied for the year 2023, upon the respective portions of the said assessment of the School supporters of the said Municipality, according to the last revised assessment roll; 5. AND THAT the assessment contained in the assessment roll of the Municipality of Bayham, as made pursuant to Province of Ontario Regulations, be hereby adopted and confirmed as the assessment on which the rate of taxation for the year 2023 shall be levied; 6. AND THAT the said assessment roll be hereby adopted and confirmed as the last revised assessment roll for the said Municipality and be used with the above noted rates to calculate said taxes as summarized in Schedule “C”; 7. AND THAT all taxes and other special rates shall be paid in the office of the Tax Collector or Treasurer of the Municipality of Bayham; 8. AND THAT taxes for all properties shall become due and payable one-half on or before August 31, 2023 and one-half on or before October 27, 2023, and non-payment of the amount, as noted, on the dates stated in accordance with this section shall constitute default; 9. AND THAT on all taxes, which are in default on the 1st day following the above noted due dates, a penalty of 1.25% shall be added and thereafter a penalty of 1.25% per month will be added on the 1st day of each and every month the default continues, until December 31st, 2023; 10. AND THAT on all taxes in default on January 1st, 2024, interest shall be added at the rate of 1.25% per month for each month or fraction thereof in which the default continues; 11. AND THAT penalties and interest added in default shall become due and payable and shall be collected as if the same had originally been imposed and formed part of such unpaid tax levy; 12. AND THAT the Collector shall cause the same to be mailed to the residence or place of business of such person indicated on the last revised assessment roll, a written or printed notice specifying that amount of taxes payable; 13. AND THAT all by-laws inconsistent with the provisions of this by-law are hereby repealed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF MAY 2023. ___________________________________ ____________________________ MAYOR CLERK By-law 2023-038 - 3 - THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-038 Schedule “A” Property Class 2023 Tax Rate Residential/Farm 0.71567702% Multi-Residential 1.43128196% Commercial Occupied 1.17199218% Commercial Occupied (New) 1.17199218% Commercial Vacant Land 1.17199218% Commercial Excess Land 1.17199218% Commercial Excess Land (New) 1.17199218% Industrial Occupied 1.59245284% Industrial Occupied (New) 1.59245284% Industrial Vacant Land 1.59245284% Large Industrial Occupied (New) 1.59245284% Large Industrial Excess (New) 2.02665400% Pipelines 0.81916376% Farmlands 0.16460571% Managed Forests 0.17891926% Commercial Small Val Add Farms 0.29299805% By-law No. 2023-038 Schedule "B" General Taxation $4,480,130 $4,848,983 $4,929,522 $5,314,184 $5,111,399 $5,250,543 $5,743,102 $0 Other Revenues $1,071,897 $1,034,557 $1,146,033 $1,032,948 $992,100 $1,025,100 $1,026,000 $998,060 General Government $80,459 $158,651 $209,788 $64,406 $202,000 $173,000 $77,000 $79,000 Council $7,857 $0 $0 $1,200 $0 $50,100 $0 $0 Fire Department $63,453 $12,691 $20,673 $46,887 $20,000 $17,500 $20,000 $20,000 Police Services $30,882 $9,984 $10,509 $8,000 $8,000 $0 $12,000 $12,000 Conservation Authority $0 $0 $0 $0 $0 $0 $0 $0 Building Services $142,749 $169,233 $215,124 $196,696 $147,000 $214,000 $192,000 $177,000 Bylaw Enforcement $25,889 $25,990 $16,340 $12,860 $25,000 $20,000 $0 $0 Public Works $518,567 $504,589 $484,330 $520,343 $491,868 $523,879 $560,418 $565,502 Winter Control $4,970 $2,707 $7,234 $0 $0 $0 $3,000 $3,000 Streetlights $0 $0 $0 $0 $0 $0 $0 $0 Bayham Water $724,058 $723,195 $734,429 $654,763 $768,380 $754,712 $770,554 $785,081 Richmond Water $80,247 $96,086 $106,974 $78,476 $83,654 $95,012 $100,012 $105,012 Waste Disposal $130,320 $137,613 $161,452 $126,639 $145,000 $147,000 $71,000 $72,000 Wastewater $914,753 $987,068 $1,002,895 $861,683 $925,173 $1,007,500 $1,042,500 $1,042,500 Cemeteries $1,297 $1,679 $2,260 $457 $2,000 $2,000 $2,000 $2,000 Municipal Assistance $0 $0 $0 $0 $0 $0 $0 $0 Parks & Recreation $2,560 $420 $4,360 $1,800 $2,600 $2,600 $2,600 $2,600 Straffordville Community Centre $19,971 $9,669 $748 $37,430 $0 $0 $8,000 $15,000 Vienna Community Centre $9,677 $2,795 $311 $0 $0 $0 $0 $0 Libraries $71,611 $72,829 $73,338 $57,699 $71,632 $73,065 $74,526 $76,016 Museums Bayham $28,042 $10,253 $19,268 $32,884 $16,200 $24,200 $16,200 $16,200 Development Services $50,856 $67,963 $69,809 $74,752 $42,100 $64,500 $60,000 $56,000 Tourism $8,323 $778 $14,032 $15,564 $15,000 $15,000 $15,000 $15,000 Municipal Drainage $6,187 $6,035 $2,851 $0 $11,500 $6,500 $6,500 $6,500 Capital Program $2,370,900 $1,809,236 $935,656 $1,637,316 $923,500 $6,117,500 $5,684,251 $4,285,000 $10,845,655 $10,693,002 $10,167,937 $10,776,986 $10,004,106 $15,583,711 $15,486,663 $8,333,472 Municipality of Bayham Summary - Revenues 2023 Budget2021 Actuals2019 Actuals 2021 Budget Revenues 2020 Actuals 2024 Budget2022 Actuals 2022 Budget 1 By-law No. 2023-038 Schedule "B" General Taxation $0 $0 $30,109 $0 $30,109 $31,139 $0 $0 Other Revenues $0 $0 $0 $0 $0 $0 $0 $0 General Government $1,317,365 $1,419,622 $1,248,860 $1,226,336 $1,278,965 $1,245,237 $1,310,386 $1,334,768 Council $84,142 $90,049 $82,673 $105,414 $93,299 $143,455 $95,189 $96,892 Fire Department $568,681 $924,416 $498,148 $422,502 $525,157 $555,705 $573,283 $594,860 Police Services $883,534 $909,793 $956,639 $743,059 $943,000 $945,575 $964,904 $975,000 Conservation Authority $92,629 $94,969 $96,741 $99,349 $97,215 $99,644 $106,215 $109,251 Building Services $106,247 $123,738 $151,573 $150,025 $123,592 $148,200 $133,914 $149,252 Bylaw Enforcement $38,431 $42,400 $49,307 $39,646 $59,219 $50,625 $51,145 $56,697 Public Works $1,707,932 $1,640,972 $1,573,036 $1,711,684 $1,840,187 $1,627,695 $1,783,624 $1,784,283 Winter Control $114,424 $59,386 $102,299 $71,236 $122,265 $115,234 $123,315 $128,805 Streetlights $35,965 $39,983 $34,298 $34,011 $42,500 $35,500 $36,500 $36,500 Bayham Water $724,058 $723,195 $734,429 $654,763 $768,380 $754,712 $770,554 $785,081 Richmond Water $80,247 $96,086 $106,974 $78,476 $83,654 $95,012 $100,012 $105,012 Wastewater $914,753 $987,068 $1,002,895 $861,683 $925,173 $1,007,500 $1,042,500 $1,042,500 Waste Management $555,159 $551,431 $568,323 $500,163 $556,000 $564,000 $464,000 $334,500 Cemeteries $9,123 $9,027 $8,148 $15,837 $16,500 $17,500 $17,500 $17,500 Municipal Assistance $7,816 $0 $0 $2,000 $9,000 $7,000 $7,000 $7,000 Parks & Recreation $82,772 $61,270 $59,854 $86,017 $89,149 $84,177 $93,793 $103,418 Straffordville Community Centre $68,808 $46,403 $26,979 $67,295 $56,696 $37,552 $56,788 $59,168 Vienna Community Centre $42,967 $40,777 $25,897 $12,515 $50,296 $26,152 $0 $0 Libraries $71,611 $72,829 $73,338 $57,699 $71,632 $73,064 $74,526 $76,017 Museums Bayham $57,132 $37,759 $47,342 $53,168 $65,848 $61,260 $56,645 $57,711 Development Services $152,548 $171,884 $146,489 $163,441 $142,668 $153,874 $171,921 $166,015 Tourism $57,301 $51,107 $55,992 $67,174 $62,189 $64,448 $64,713 $64,984 Municipal Drainage $17,423 $9,807 $8,268 $7,789 $27,913 $15,449 $15,736 $16,029 Capital Program $3,054,586 $2,489,033 $2,479,324 $2,832,026 $1,923,501 $7,624,000 $7,372,500 $6,640,500 $10,845,655 $10,693,002 $10,167,937 $10,063,308 $10,004,106 $15,583,710 $15,486,663 $14,741,744 Municipality of Bayham Summary - Expenditures 2021 Actuals 2023 Budget2020 Actuals 2022 Actuals Expenditures 2021 Budget2019 Actuals 2024 Budget2022 Budget 2 By-law No. 2023-038 Schedule "B" General Taxation -$4,480,130 -$4,848,983 -$4,899,413 -$5,314,184 -$5,081,290 -$5,219,404 -$5,743,102 $0 Other Revenues -$1,071,897 -$1,034,557 -$1,146,033 -$1,032,948 -$992,100 -$1,025,100 -$1,026,000 -$998,060 General Government $1,236,905 $1,260,971 $1,039,072 $1,161,930 $1,076,965 $1,072,237 $1,233,386 $1,255,768 Council $76,285 $90,049 $82,673 $104,214 $93,299 $93,355 $95,189 $96,892 Fire Department $505,228 $911,725 $477,475 $375,615 $505,157 $538,205 $553,283 $574,860 Police Services $852,653 $899,809 $946,130 $735,059 $935,000 $945,575 $952,904 $963,000 Conservation Authority $92,629 $94,969 $96,741 $99,349 $97,215 $99,644 $106,215 $109,251 Building Services -$36,502 -$45,495 -$63,551 -$46,671 -$23,408 -$65,800 -$58,086 -$27,748 Bylaw Enforcement $12,542 $16,410 $32,967 $26,786 $34,219 $30,625 $51,145 $56,697 Public Works $1,189,365 $1,136,384 $1,088,706 $1,191,341 $1,348,319 $1,103,816 $1,223,207 $1,218,781 Winter Control $109,454 $56,679 $95,066 $71,236 $122,265 $115,234 $120,315 $125,805 Streetlights $35,965 $39,983 $34,298 $34,011 $42,500 $35,500 $36,500 $36,500 Bayham Water $0 $0 $0 $0 $0 $0 $0 $0 Richmond Water $0 $0 $0 $0 $0 $0 $0 $0 Wastewater $0 $0 $0 $0 $0 $0 $0 $0 Waste Management $424,839 $413,818 $406,871 $373,524 $411,000 $417,000 $393,000 $262,500 Cemeteries $7,827 $7,348 $5,888 $15,381 $14,500 $15,500 $15,500 $15,500 Municipal Assistance $7,816 $0 $0 $2,000 $9,000 $7,000 $7,000 $7,000 Parks & Recreation $80,212 $60,850 $55,494 $84,217 $86,549 $81,577 $91,193 $100,818 Straffordville Community Centre $48,837 $36,735 $26,231 $29,864 $56,696 $37,552 $48,788 $44,168 Vienna Community Centre $33,290 $37,982 $25,586 $12,515 $50,296 $26,152 $0 $0 Libraries $0 $0 $0 $0 $0 -$1 $0 $0 Museums Bayham $29,090 $27,505 $28,075 $20,284 $49,648 $37,060 $40,445 $41,511 Development Services $101,692 $103,920 $76,680 $88,689 $100,568 $89,374 $111,921 $110,015 Tourism $48,978 $50,329 $41,960 $51,610 $47,189 $49,448 $49,713 $49,984 Municipal Drainage $11,236 $3,772 $5,417 $7,789 $16,413 $8,949 $9,236 $9,529 Capital Program $683,686 $679,797 $1,543,668 $1,194,710 $1,000,001 $1,506,500 $1,688,249 $2,355,500 In Year Deficit (Surplus)$0 $0 $0 -$713,678 $0 -$1 $0 $6,408,272 2022 Actuals Net (Revenue)/Expenditure Municipality of Bayham Summary - Net (Revenue)/Expenditure 2021 Budget2019 Actuals 2022 Budget2020 Actuals 2024 Budget2023 Budget2021 Actuals 3 By-law No. 2020-045 Schedule "B" 0510-4010 Residential & Farm $3,353,438 $3,596,818 $3,782,918 $3,937,045 $3,824,677 $3,902,940 $4,321,234 $0 0510-4020 Multi-Residential $58,489 $60,866 $63,185 $64,448 $63,185 $64,448 $68,315 $0 0510-4030 Commercial Unoccupied $11,213 $9,707 $9,742 $9,719 $9,742 $9,848 $10,030 $0 0510-4040 Commercial Occupied $317,410 $342,346 $376,578 $396,988 $350,638 $379,497 $411,695 $0 0510-4050 Industrial Unoccupied $155 $162 $168 $171 $168 $171 $182 $0 0510-4060 Industrial Occupied $158,756 $172,284 $147,064 $193,541 $187,801 $193,570 $205,160 $0 0510-4070 Pipelines $77,084 $82,241 -$59,304 $86,066 $85,144 $87,635 $91,263 $0 0510-4080 Farmlands $499,822 $579,713 $603,701 $619,968 $584,575 $606,195 $628,172 $0 0510-4090 Managed Forests $3,762 $4,846 $5,470 $6,238 $5,470 $6,238 $7,051 $0 $4,480,130 $4,848,983 $4,929,522 $5,314,184 $5,111,399 $5,250,543 $5,743,102 $0 0510-5580 Writeoffs/Tax Sales $0 $0 $30,109 $30,109 $31,139 $0 $0 0510-5620 Tax Adjustments $0 $0 $0 $0 $0 $0 0510-5630 Assessment Charges $0 $0 $0 $0 $0 $0 $0 $0 $30,109 $0 $30,109 $31,139 $0 $0 Revenues 2021 Actuals 2019 Actuals Expenditures Municipality of Bayham General Taxation 2021 Budget2020 Actuals 2022 Actuals 2024 Budget 2023 Budget 2022 Budget 4 By-law No. 2020-045 Schedule "B" 0520-4110 OMPF $906,000 $905,600 $870,100 $905,100 $870,100 $905,100 $897,000 $879,060 0520-4120 Sundry $436 $522 $632 $260 $2,000 $1,000 $1,000 $1,000 0520-4130 Interest on Taxes - Current $51,249 $42,697 $49,118 $13,131 $48,000 $48,000 $35,000 $40,000 0520-4140 Interest on Taxes - Prior $78,591 $63,252 -$82,949 $71,642 $43,000 $43,000 $58,000 $50,000 0520-4150 Investment income $35,620 $22,486 $21,572 $42,815 $29,000 $28,000 $35,000 $28,000 0520-4180 Opening Surplus (Deficit)$0 $0 $0 $0 $0 $0 0520-4190 Transfer from Liability Res $0 $0 $287,561 $0 $0 $0 $0 5520-4155 Utility Corridor $0 $0 $11,500 $11,500 $11,500 $11,500 5520-5700 Transfer to Trail Reserve $0 $0 -$11,500 -$11,500 -$11,500 -$11,500 $1,071,897 $1,034,557 $1,146,033 $1,032,948 $992,100 $1,025,100 $1,026,000 $998,060 2022 Budget 2021 Actuals Municipality of Bayham Other Revenues 2020 Actuals 2024 Budget 2023 Budget 2021 Budget Revenues 2019 Actuals 2022 Actuals 5 By-law No. 2020-045 Schedule "B" 1010-4120 Tax Certificates $9,240 $10,450 $14,050 $9,805 $11,000 $13,000 $11,000 $13,000 1010-4130 Fees & Service Charges $52,022 $76,757 $59,510 $47,450 $55,000 $58,000 $63,000 $63,000 1010-4140 Lottery Licences $4,575 $1,487 $121 $1,685 $3,000 $2,000 $3,000 $3,000 1010-4145 Marriage Officiant $0 $0 $0 $0 $0 $0 1010-4170 Sundry $14,623 $36,956 $3,107 $5,467 $0 $0 $0 $0 1010-4180 Grants - Operating $33,000 $33,000 $33,000 1010-4190 Contribution from Reserves $0 $0 $100,000 $100,000 $100,000 $0 $0 $80,459 $158,651 $209,788 $64,406 $202,000 $173,000 $77,000 $79,000 1010-5100 Salaries & Wages $440,622 $446,809 $469,956 $475,253 $484,778 $467,474 $514,221 $524,506 1010-5110 Statutory Benefits $46,238 $51,579 $51,471 $34,789 $48,202 $49,166 $45,149 $46,052 1010-5120 Non-Statutory Benefits $86,005 $89,316 $86,523 $124,001 $94,174 $94,441 $103,219 $107,347 1010-5140 Payroll Service Charges $4,755 $4,421 $4,461 $4,379 $5,200 $5,200 $5,200 $5,200 1010-5145 Bank Charges $6,003 $7,008 $6,024 $5,661 $6,000 $6,200 $6,200 $6,200 1010-5160 Internet Charges $6,614 $14,111 $14,062 $12,873 $12,000 $12,000 $15,000 $15,000 1010-5170 Supplies $6,829 $9,989 $15,117 $10,054 $8,003 $7,997 $8,000 $8,000 1010-5180 Computer Software & Support $86,665 $75,685 $37,272 $36,378 $65,000 $45,000 $45,000 $50,000 1010-5185 IT & GIS Services $30,026 $53,009 $42,712 $40,672 $35,000 $30,000 $38,000 $40,000 1010-5210 Utilities $7,277 $8,772 $5,015 $5,423 $8,000 $8,240 $8,487 $8,742 1010-5220 Subscriptions & Publications $537 $453 $445 $445 $1,000 $1,000 $1,000 $1,000 1010-5240 Advertising $1,370 $3,977 $2,568 $2,314 $2,000 $4,000 $4,000 $4,000 1010-5250 Association & Membership $2,527 $4,944 $5,990 $6,734 $5,000 $5,500 $6,000 $6,000 1010-5260 Auditing Fees $13,432 $21,929 $13,788 $18,037 $19,500 $19,500 $19,500 $19,500 1010-5270 Building Maintenance $15,032 $40,518 $32,505 $39,321 $27,000 $22,000 $17,500 $17,500 1010-5280 Equipment Maintenance $8,095 $8,570 $6,418 $6,853 $10,000 $10,000 $10,000 $10,000 1010-5300 Insurance $22,106 $18,957 $25,737 $26,989 $20,922 $29,834 $36,223 $38,035 1010-5305 Insurance Deductibles $22,643 $13,023 $1,977 $0 $30,000 $25,000 $25,000 $25,000 1010-5310 Legal Fees $69,320 $90,227 $54,423 $26,975 $25,000 $30,000 $30,000 $30,000 1010-5320 Postage & Courier $14,077 $16,751 $19,322 $17,107 $15,000 $15,000 $15,000 $15,000 1010-5325 Health & Safety $0 $0 $0 $0 $0 $0 $0 1010-5330 Training & Education $1,762 $3,334 $3,780 $3,182 $4,500 $5,000 $5,000 $5,000 1010-5340 Conferences & Seminars $6,340 $3,885 $2,626 $7,684 $4,000 $4,000 $4,000 $4,000 1010-5350 Travel $2,311 $1,342 $1,177 $3,754 $3,000 $3,000 $3,000 $3,000 1010-5355 Marriage Officiant $0 $0 $0 $0 $0 $0 $0 1010-5360 Telephone $10,048 $11,924 $13,949 $11,994 $12,000 $12,000 $12,000 $12,000 1010-5370 Sundry $1,023 $1,790 $857 $2,334 $3,000 $3,000 $3,000 $3,000 1010-5400 Transfer to Reserve $75,019 $86,611 $0 $0 $0 $0 1010-5460 Guarantorship (Ojibwa) Principle $188,349 $193,129 $198,816 $177,659 $198,816 $198,816 $198,816 $198,816 1010-5470 Guarantorship (Ojibwa) Interest $142,337 $137,557 $131,870 $125,470 $131,870 $131,870 $131,870 $131,870 $1,317,365 $1,419,622 $1,248,860 $1,226,336 $1,278,965 $1,245,237 $1,310,386 $1,334,768 Municipality of Bayham General Government Revenues 2019 Actuals 2021 Budget 2022 Actuals Expenditures 2021 Actuals 2024 Budget 2023 Budget 2022 Budget 2020 Actuals 6 By-law No. 2020-045 Schedule "B" 1020-4130 Sundry $7,857 $0 $1,200 $0 $100 $0 $0 1020-4190 Election Reserve $0 $0 $0 $50,000 $0 $0 $7,857 $0 $0 $1,200 $0 $50,100 $0 $0 1020-5100 Salaries & Wages $69,424 $75,528 $73,277 $69,305 $77,737 $78,292 $80,272 $81,878 1020-5110 Statutory Benefits $3,879 $4,388 $4,403 $4,428 $5,062 $5,163 $4,917 $5,015 1020-5250 Association & Membership $4,625 $1,183 $3,100 $0 $3,500 $3,000 $3,000 $3,000 1020-5340 Conferences & Seminars $4,088 $5,790 $1,350 $4,434 $5,000 $4,000 $4,000 $4,000 1020-5350 Travel $296 $0 $543 $873 $500 $1,500 $1,500 $1,500 1020-5370 Sundry $1,493 $2,839 $1,139 $1,500 $1,500 $1,500 $1,500 1020-5410 Election Expense $338 $322 $25,234 $0 $50,000 $0 $0 $84,142 $90,049 $82,673 $105,414 $93,299 $143,455 $95,189 $96,892 2020 Actuals Municipality of Bayham Council 2 0 2021 Budget Revenues 2019 Actuals 2022 Actuals Expenditures 2021 Actuals 2024 Budget 2023 Budget 2022 Budget 7 By-law No. 2020-045 Schedule "B" 2010-4130 Fees & Service Charges $38,453 $12,691 $9,273 $46,887 $20,000 $17,500 $20,000 $20,000 2010-4180 Donations $0 $11,400 $0 $0 $0 $0 2010-4190 Contributions from Reserves $25,000 $0 $0 $0 $0 $0 $63,453 $12,691 $20,673 $46,887 $20,000 $17,500 $20,000 $20,000 2010-5100 Salaries & Wages $89,447 $94,255 $73,827 $77,253 $89,073 $88,354 $90,121 $91,924 2010-5102 Firefighters Remuneration $152,410 $161,096 $145,717 $48,655 $155,000 $152,500 $140,000 $155,000 2010-5104 Firefighters Remuneration Auxiliary $2,000 $0 $2,000 $4,000 $2,000 $2,000 2010-5110 Statutory Benefits $23,875 $23,950 $30,166 $19,119 $23,542 $29,248 $28,626 $29,484 2010-5120 Non-Statutory Benefits $19,460 $19,717 $18,215 $18,616 $16,602 $19,434 $19,823 $20,219 2010-5365 Telephone - Fire Chief $253 $749 $365 $854 $500 $500 $500 $500 2010-5130 Uniforms $3,206 $2,591 $961 $3,779 $3,000 $3,500 $4,000 $4,000 2010-5320 Postage & Courier $378 $327 $500 $500 $500 $500 2010-5335 Emergency Planning - Training $500 $500 $500 $500 2010-5150 Emergency Operations Centre Supplies $25 $3,854 $3,826 $4,353 $500 $500 $500 $500 2010-5170 Office Supplies $522 $44 $632 $170 $650 $500 $650 $650 2010-5160 Medical Response Supplies $2,218 $3,077 $554 $1,590 $2,000 $2,500 $2,500 $2,500 2010-5165 Municipal Water Consumption $5,000 $5,000 $5,000 $0 $5,000 $5,000 $5,000 $5,000 2010-5175 Equipment Purchase - Operating $8,188 $5,972 $18,247 $16,390 $14,500 $14,500 $18,000 $18,000 2010-5180 Equipment Purchase - Protective $15,970 $20,026 $17,902 $18,724 $20,000 $20,000 $20,000 $20,000 2010-5210 Utilities $23,760 $20,116 $28,526 $28,977 $24,310 $25,039 $28,791 $29,654 2010-5240 Advertising $205 $951 $500 $300 $300 $300 2010-5250 Association & Membership $860 $250 $831 $786 $700 $1,000 $1,000 $1,000 2010-5270 Building Maintenance $4,443 $8,570 $5,900 $10,282 $7,000 $8,000 $8,000 $8,000 2010-5275 Cleaning Supplies $742 $543 $302 $336 $650 $750 $750 $750 2010-5280 Equipment Maintenance $11,600 $11,973 $12,383 $9,391 $12,000 $13,500 $13,500 $13,500 2010-5285 Communications Equipment Maintenance $18,355 $23,155 $14,190 $21,563 $14,500 $14,500 $21,000 $21,000 2010-5290 Grounds Maintenance $1,571 $1,192 $1,904 $3,002 $1,700 $1,700 $2,500 $2,500 2010-5295 Vehicle Maintenance $19,487 $19,596 $18,510 $45,363 $18,000 $26,000 $35,000 $35,000 2010-5300 Insurance $20,084 $17,357 $23,674 $27,280 $19,131 $27,280 $33,123 $34,779 2010-5330 Training & Education $28,358 $16,886 $23,149 $17,247 $33,000 $33,000 $33,000 $33,000 2010-5340 Conferences & Seminars $879 $477 $280 $3,535 $1,500 $1,500 $4,000 $4,000 2010-5350 Travel $796 $532 $164 $563 $800 $1,000 $1,000 $1,000 2010-5360 Telephone - Stations $3,708 $3,473 $3,318 $3,152 $4,000 $4,000 $4,000 $4,000 2010-5370 Sundry $1,966 $5,250 $5,324 $8,382 $3,000 $5,000 $5,000 $5,000 2010-5410 Transfer to Capital Reserve $0 $5,000 $0 $0 $0 $0 2010-5420 Fire Prevention Expense $3,513 $239 $5,000 $5,000 $4,000 $4,000 2010-5425 Public Awareness/Education $1,258 $1,236 $2,500 $2,500 $2,500 $2,500 2010-5430 911 Dispatching $30,736 $31,043 $31,354 $29,732 $32,000 $33,000 $32,000 $33,000 2010-5440 911 Other $3,369 $3,516 $3,517 $3,500 $3,600 $3,600 $3,600 2010-5450 Automatic Aid $954 $2,870 $1,230 $4,000 $3,500 $3,500 $3,500 2010-5460 Fire Pro Software $4,084 $2,873 $2,944 $2,171 $4,000 $4,000 $4,000 $4,000 Longterm Debt Principal $58,995 $396,876 $0 $0 $0 $0 Longterm Debt Interest $6,005 $16,257 $0 $0 $0 $0 $568,681 $924,416 $498,148 $422,502 $525,157 $555,705 $573,283 $594,860 2020 Actuals Municipality of Bayham Fire Department 2021 Budget Revenues 2019 Actuals 2021 Actuals 2022 Actuals Expenditures 2024 Budget 2023 Budget 2022 Budget 8 By-law No. 2020-045 Schedule "B" 2020-4120 Provincial Offences $15,882 $9,984 $5,509 $8,000 $8,000 $0 $12,000 $12,000 2020-4130 Sundry $15,000 $0 $5,000 $0 $0 $0 $0 2020-4190 Police Services Reserve $0 $0 $0 $0 $0$30,882 $9,984 $10,509 $8,000 $8,000 $0 $12,000 $12,000 2020-5450 Service Contract $883,534 $897,625 $942,760 $743,059 $928,000 $931,575 $949,904 $960,000 2020-5470 Fees & Services $0 $12,169 $13,878 $0 $15,000 $14,000 $15,000 $15,000 $883,534 $909,793 $956,639 $743,059 $943,000 $945,575 $964,904 $975,000 Municipality of Bayham Police Services 2021 Actuals 2 0 2019 Actuals 2020 Actuals 2021 Budget 2024 Budget 2023 Budget Revenues Expenditures 2022 Budget 2022 Actuals 9 By-law No. 2020-045 Schedule "B" 2030-5460 Conservation Authority $91,064 $92,359 $93,715 $95,177 $93,715 $95,177 $101,215 $104,251 2030-5470 Tree Program $1,565 $2,610 $3,027 $4,172 $3,500 $4,467 $5,000 $5,000 $92,629 $94,969 $96,741 $99,349 $97,215 $99,644 $106,215 $109,251 Expenditures Municipality of Bayham Conservation Authority 2 0 2019 Actuals 2024 Budget 2020 Actuals 2022 Budget 2021 Actuals 2023 Budget 2021 Budget 2022 Actuals 10 By-law No. 2020-045 Schedule "B" 2040-4130 Building Permits $139,424 $165,908 $211,373 $193,146 $145,000 $212,000 $190,000 $175,000 2040-4150 Sundry $3,325 $3,325 $3,751 $3,550 $2,000 $2,000 $2,000 $2,000 $142,749 $169,233 $215,124 $196,696 $147,000 $214,000 $192,000 $177,000 2040-5100 Salaries & Wages $75,557 $91,167 $89,933 $41,400 $82,251 $83,896 $0 $85,000 2040-5110 Statutory Benefits $7,700 $9,594 $9,079 $5,075 $7,887 $8,044 $0 $8,044 2040-5120 Non-Statutory Benefits $14,859 $15,419 $13,806 $6,543 $17,328 $17,674 $0 $17,200 2040-5170 Supplies $77 $45 $67 $21 $500 $500 $500 $500 2040-5220 Subscriptions and Publications $0 $0 $200 $200 $200 $200 2040-5510 Administrative Overhead $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 2040-5250 Association & Membership $1,157 $1,046 $962 $70 $1,200 $1,200 $1,200 $1,200 2040-5295 Vehicle Maintenance $474 $1,072 $693 $940 $1,500 $1,500 $1,500 $1,500 2040-5300 Insurance $1,103 $977 $1,325 $1,536 $1,077 $1,536 $1,864 $1,958 2040-5330 Training & Education $73 $250 $2,200 $2,200 $2,200 $2,200 2040-5340 Conferences & Seminars $1,478 $2,200 $2,200 $2,200 $2,200 2040-5350 Travel $0 $2,336 $500 $500 $500 $500 2040-5360 Telephone $261 $807 $488 $328 $750 $750 $750 $750 2040-5370 Sundry $509 $362 $29,884 $91,111 $3,000 $25,000 $120,000 $25,000 $106,247 $123,738 $151,573 $150,025 $123,592 $148,200 $133,914 $149,252 Municipality of Bayham Building Services 2021 Actuals 2 0 2019 Actuals 2020 Actuals 2021 Budget 2024 Budget 2023 Budget Revenues Expenditures 2022 Budget 2022 Actuals 11 By-law No. 2020-045 Schedule "B" 2050-4120 Dog Tag Sales $24,892 $24,860 $16,340 $12,810 $25,000 $20,000 $0 $0 2050-4150 Sundry $997 $1,130 $50 $0 $0 $0 $0 $25,889 $25,990 $16,340 $12,860 $25,000 $20,000 $0 $0 2050-5100 Salaries & Wages $12,246 $4,685 $24,384 $21,303 $16,839 $17,176 $17,520 $17,870 2050-5110 Statutory Benefits $1,293 $477 $2,656 $2,343 $2,522 $1,573 $1,604 $1,636 2050-5120 Non-Statutory Benefits $4,382 $2,931 $5,307 $5,470 $5,520 $3,781 $3,856 $3,933 2050-5170 Office Supplies $34 $0 $0 $0 $0 2050-5175 Enforcement Costs $780 $1,236 -$13 $2,000 $2,500 $2,500 $2,500 2050-5240 Advertising $0 $300 $300 $300 $300 2050-5295 Vehicle Maintenance $239 $500 $500 $500 $500 2050-5300 Insurance $1,103 $977 $1,325 $1,536 $1,077 $1,536 $1,864 $1,958 2050-5330 Training & Education $500 $0 $0 $0 $0 2050-5360 Telephone $593 $2,358 $410 $55 $0 $500 $500 $500 2050-5370 Sundry $204 $11 $200 $2,500 $2,500 $2,500 2050-5450 Service Contract $16,839 $29,465 $14,892 $8,575 $30,000 $20,000 $20,000 $25,000 2050-5475 Dog Tags - Supplies $219 $269 $348 $353 $260 $260 $0 $0 $38,431 $42,400 $49,307 $39,646 $59,219 $50,625 $51,145 $56,697 Municipality of Bayham By-law Enforcement 2021 Actuals 2019 Actuals 2020 Actuals 2024 Budget 2023 Budget Revenues Expenditures 2022 Budget 2021 Budget 2022 Actuals 12 By-law No. 2020-045 Schedule "B" 2510-4110 Grants & Subsidies $442,850 $448,257 $444,594 $475,157 $441,868 $471,879 $508,418 $513,502 2510-4120 Sundry $73,677 $49,651 $37,176 $41,506 $45,000 $47,000 $47,000 $47,000 2510-4140 Permit Fees $2,040 $6,680 $2,560 $3,680 $5,000 $5,000 $5,000 $5,000 2510-4190 Transfer from County Reserve $0 $0 $0 $0 $0 $518,567 $504,589 $484,330 $520,343 $491,868 $523,879 $560,418 $565,502 2510-5100 Salaries & Wages $185,951 $192,587 $231,548 $255,331 $296,170 $249,000 $265,980 $271,300 2510-5110 Statutory Benefits $51,804 $52,992 $59,269 $65,089 $63,765 $65,315 $71,928 $73,805 2510-5120 Non-Statutory Benefits $103,483 $102,275 $104,939 $111,977 $118,143 $105,506 $115,616 $117,929 2510-5130 Clothing Allowance $4,460 $4,095 $5,806 $4,525 $5,000 $5,000 $5,000 $5,000 2510-5150 Internet $7,327 $6,016 $8,045 $6,716 $8,000 $8,000 $8,000 $8,000 2510-5170 Materials $13,875 $15,356 $15,259 $13,340 $15,000 $15,000 $15,000 $15,000 2510-5175 Tools $5,055 $2,444 $4,826 $4,468 $6,000 $6,000 $6,000 $6,000 2510-5180 Fuel $110,636 $89,896 $125,462 $181,617 $110,000 $125,000 $183,950 $145,000 2510-5185 Vehicles Vehicle Repairs - Wages $26,480 $21,530 $15,437 $29,969 $26,895 $27,433 $27,981 $28,541 Vehicle Repairs - Materials $99,047 $102,055 $175,729 $158,042 $110,000 $110,000 $110,000 $110,000 2510-5210 Utilities $12,582 $13,888 $12,746 $12,978 $21,218 $21,855 $14,510 $14,945 2510-5240 Advertising $817 $735 $782 $285 $0 $0 $0 $0 2510-5250 Association & Membership $822 $606 $566 $566 $1,100 $1,100 $1,100 $1,100 2510-5270 Building Maintenance $22,929 $29,149 $24,585 $26,522 $35,000 $24,000 $24,000 $24,000 2510-5275 Equipment Maintenance $7,648 $4,513 $3,437 $4,676 $8,000 $10,000 $10,000 $10,000 2510-5290 Drainage Assessments $184,484 $223,757 -$6,430 $254 $100,000 $15,000 $25,000 $45,000 2510-5291 Drainage - Wages $0 $262 $948 $3,500 $4,000 $4,000 $4,000 2510-5300 Insurance $58,447 $48,267 $65,442 $75,526 $53,198 $55,858 $92,106 $96,711 2510-5310 Legal Fees, Engineer $23,492 $788 $5,000 $5,000 $5,000 $5,000 2510-5320 Professsional Fees $0 $11,867 $0 $0 $0 $0 2510-5330 Training & Education $10,073 $3,041 $6,441 $8,024 $11,500 $11,500 $11,500 $11,500 2510-5340 Conferences & Seminars $5,044 $7,521 $1,140 $1,876 $5,000 $5,000 $5,000 $5,000 2510-5350 Travel $122 $1,000 $500 $500 $500 2510-5360 Telephone $9,312 $5,835 $7,099 $4,913 $5,000 $6,000 $6,000 $6,000 2510-5370 Sundry $16,827 $30,080 $24,206 $20,071 $25,000 $25,000 $25,000 $25,000 2510-5380 Locates $96 $0 $0 $0 $0 2510-7620 Loose Top Maintenance - Wages $0 $13,664 $13,937 $14,216 $14,500 2510-7630 Loose Top Maintenance - Materials $33,939 $50,218 $52,911 $48,055 $55,000 $65,000 $72,500 $75,000 2510-7400 Bridge Maintenance - Wages $868 $1,114 $128 $1,640 $1,673 $1,706 $1,741 2510-7410 Bridge Maintenance - Materials $1,584 $2,114 $1,026 $8,000 $6,000 $6,000 $6,000 2510-7450 Culvert Maintenance - Wages $2,865 $6,367 $2,629 $5,743 $8,744 $8,919 $9,098 $9,280 2510-7460 Culvert Maintenance - Material $27,132 $5,031 $5,831 $1,018 $8,000 $10,000 $10,000 $10,000 2510-7500 Weed/Brush/Ditch - Wages $23,248 $42,923 $29,568 $25,939 $32,791 $33,447 $34,116 $34,798 2510-7510 Weed/Brush/Ditch - Material $27,328 $22,667 $19,903 $17,693 $20,000 $30,000 $35,000 $30,000 2510-7520 Catch Basins - Wages $3,127 $6,267 $5,790 $10,013 $7,760 $7,915 $8,074 $8,235 2510-7530 Catch Basins - Material $3,012 $4,576 $10,116 $29,755 $6,000 $6,500 $25,000 $20,000 2510-7600 Hardtop Maintenance - Wages $14,994 $11,220 $12,955 $13,601 $32,791 $33,447 $34,116 $34,798 2510-7610 Hardtop Maintenance - Material $58,305 $38,528 $25,175 $46,825 $45,000 $30,000 $30,000 $30,000 2510-7650 Grading - Wages $23,097 $27,384 $27,351 $26,193 $12,024 $12,264 $12,510 $12,760 2510-7660 Grading - Materials $0 $0 $0 $0 $0 $0 2510-7700 Dust Control - Wages $216 $1,136 $180 $2,156 $3,498 $3,568 $3,639 $3,712 2510-7710 Dust Control - Material $39,416 $50,270 $34,671 $40,992 $65,000 $53,096 $42,000 $50,000 2510-7800 Safety Devices - Wages $26,822 $17,562 $18,267 $19,217 $7,760 $7,915 $8,074 $8,235 2510-7810 Safety Devices - Material $15,766 $20,764 $26,980 $33,816 $20,000 $27,000 $27,000 $27,000 2510-7850 Sidewalk Maintenance - Wages $1,962 $1,612 $5,880 $3,338 $2,186 $2,230 $2,274 $2,320 2510-7860 Sidewalk Maintenance - Materials $0 $2,000 $2,000 $2,000 $2,000 2510-7900 CN Crossing Safety Devices $0 $7,100 $1,000 $1,000 $1,000 $1,000 2510-8000 County Roads - Wages $84,148 $51,638 $83,921 $79,932 $93,840 $70,717 $72,131 $73,574 2510-8010 County Roads - Materials $359,291 $311,402 $315,071 $319,561 $360,000 $300,000 $300,000 $300,000 $1,707,932 $1,640,972 $1,573,036 $1,711,684 $1,840,187 $1,627,695 $1,783,624 $1,784,283 Municipality of Bayham Public Works 2021 Actuals 2019 Actuals 2020 Actuals 2021 Budget 2024 Budget 2023 Budget Revenues Expenditures 2022 Budget2022 Actuals 13 By-law No. 2020-045 Schedule "B" 2520-4120 Sundry $4,970 $2,707 $7,234 $0 $0 $3,000 $3,000 $4,970 $2,707 $7,234 $0 $0 $0 $3,000 $3,000 2520-5100 Salaries & Wages $27,907 $16,887 $18,628 $25,262 $28,465 $24,034 $24,515 $25,005 2520-5170 Materials $34,730 $8,906 $45,141 $713 $35,000 $35,000 $40,000 $45,000 2520-5280 Equipment Maintenance $10,879 $9,841 $15,438 $14,555 $12,500 $12,500 $12,500 $12,500 2520-5370 Sundry $0 $252 $0 $0 $0 $0 2520-5520 Service Contract - Port Burwell $9,987 $4,973 $4,703 $5,548 $8,500 $8,000 $8,500 $8,500 2520-5530 Service Contract - Vienna $6,666 $3,135 $2,740 $3,644 $6,800 $6,500 $6,800 $6,800 2520-5540 Service Contract - Straffordville $8,558 $5,666 $4,760 $6,330 $8,000 $7,200 $8,000 $8,000 2520-5550 Service Contract - Eden $2,442 $1,151 $1,287 $2,095 $3,500 $3,300 $3,500 $3,500 2520-5555 Service Contract - Richmond $2,265 $1,121 $1,280 $2,095 $5,500 $5,200 $5,500 $5,500 2520-5560 Service Contract - Sidewalks $10,990 $7,454 $8,322 $10,993 $14,000 $13,500 $14,000 $14,000 $114,424 $59,386 $102,299 $71,236 $122,265 $115,234 $123,315 $128,805 Municipality of Bayham Winter Control 2021 Actuals 2 0 2019 Actuals 2020 Actuals 2021 Budget 2024 Budget 2023 Budget Revenues Expenditures 2022 Budget 2022 Actuals 14 By-law No. 2020-045 Schedule "B" 2540-5510 Streetlight Maintenance $5,891 $9,213 $525 $1,961 $2,500 $2,500 $2,500 $2,500 2540-5520 Streetlight Utilities $30,074 $30,771 $33,773 $32,050 $40,000 $33,000 $34,000 $34,000 $35,965 $39,983 $34,298 $34,011 $42,500 $35,500 $36,500 $36,500 Expenditures Municipality of Bayham Streetlights 2019 Actuals 2024 Budget 2020 Actuals 2022 Budget 2021 Actuals 2023 Budget 2021 Budget 2022 Actuals 15 By-law No. 2020-045 Schedule "B" 3020-4010 Sewer Billings $835,726 $850,745 $872,673 $745,114 $851,673 $870,000 $870,000 $870,000 3020-4120 Sewer Sundry Charges $100 $969 $500 $500 $500 $500 3020-4140 Sewer Connection Charges $25,413 $81,300 $31,198 $68,296 $22,000 $30,000 $45,000 $45,000 3020-4150 Penalties & Interest $7,431 $4,286 $5,846 $5,074 $6,000 $7,000 $7,000 $7,000 3020-4160 Landowner Debenture Payments $46,082 $50,737 $93,178 $42,230 $45,000 $100,000 $120,000 $120,000 $914,753 $987,068 $1,002,895 $861,683 $925,173 $1,007,500 $1,042,500 $1,042,500 3020-5100 Salaries & Wages $229,639 $246,224 $257,273 $240,528 $297,382 $308,329 $269,496 $274,886 3020-5110 Statutory Benefits $24,784 $26,609 $26,749 $27,415 $34,998 $38,198 $30,462 $31,072 3020-5120 Non Statutory Benefits $36,399 $40,925 $38,599 $31,014 $38,160 $39,923 $40,722 $41,536 3020-5130 Clothing Allowance $684 $645 $430 $408 $900 $925 $925 $925 3020-5140 Locates $2,655 $2,566 $3,786 $3,980 $4,266 $4,351 $4,438 $4,527 3020-5250 Association & Membership $0 $145 $296 $877 $675 $700 $700 $700 3020-5260 Auditing Fees $0 $0 $0 $0 $0 3020-5305 Insurance $6,912 $6,124 $8,303 $9,625 $6,750 $9,625 $11,687 $12,271 3020-5330 Training & Education $499 $710 $100 $5,500 $3,500 $4,000 $4,000 3020-5335 Licences $290 $315 $593 $665 $750 $750 $350 $750 3020-5340 Conferences & Seminars $0 $599 $4,800 $3,000 $4,000 $4,000 3020-5350 Travel $513 $325 $350 $350 $350 3020-5360 Telephone & Internet $3,390 $4,329 $3,913 $3,476 $8,025 $6,000 $7,000 $7,000 3020-5370 Sundry $46 $3,012 $114 $100 $100 $100 $100 3020-5625 Professional Fees $0 $4,926 $823 $0 $0 $0 $0 3020-5400 Transfers to Reserves $334,705 $338,997 $422,237 $284,616 $198,539 $299,158 $368,668 $354,458 3020-5510 Administrative Overhead $10,000 $10,000 $10,000 $10,000 $10,750 $10,750 $10,750 $10,750 $650,516 $686,126 $772,392 $613,427 $611,920 $725,660 $753,647 $747,324 3020-5180 Lab Fees $10,138 $15,501 $9,787 $9,303 $11,550 $11,750 $11,750 $11,750 3020-5190 Chemicals $7,745 $8,575 $8,515 $7,695 $9,000 $9,100 $9,100 $9,100 3020-5210 Utilities Plant $89,834 $83,897 $77,404 $67,133 $94,686 $91,526 $94,272 $97,100 3020-5170 Supplies Plant $3,989 $4,252 $2,391 $5,085 $2,500 $2,700 $2,700 $2,700 3020-5215 Property Taxes $38,607 $16,613 $16,440 $16,654 $40,000 $20,000 $20,000 $20,000 3020-5270 Building Maintenance $13,076 $25,606 $13,185 $12,053 $22,000 $12,000 $12,000 $12,000 3020-5285 Equipment Maintenance $17,860 $13,674 $8,061 $28,032 $17,000 $17,200 $18,500 $19,000 3020-5290 Grounds Maintenance $4,324 $3,948 $4,324 $7,189 $2,900 $3,000 $3,000 $3,000 3020-5300 Sludge Haulage/Disposal $6,954 $24,943 $18,877 $17,684 $18,750 $19,000 $19,000 $19,000 $192,527 $197,006 $158,983 $170,828 $218,386 $186,276 $190,322 $193,650 3020-5320 Trucks $2,969 $6,820 $4,900 $5,085 $3,650 $3,650 $3,650 $3,650 3020-5175 Supplies Collection $487 $3,547 $482 $21 $1,500 $1,700 $1,700 $1,700 3020-5211 Utilities Collection System $29,717 $29,584 $28,779 $30,149 $33,218 $32,214 $33,180 $34,176 3020-5275 Odour Control $14,058 $26,759 $19,172 $17,480 $27,750 $28,000 $30,000 $32,000 3020-5280 System Maintenance $23,105 $36,403 $15,342 $23,494 $27,000 $28,000 $28,000 $28,000 3020-5295 Vehicle Maintenance $1,374 $823 $2,844 $1,198 $1,750 $2,000 $2,000 $2,000 $71,710 $103,936 $71,520 $77,427 $94,868 $95,564 $98,530 $101,526 $914,753 $987,068 $1,002,895 $861,683 $925,173 $1,007,500 $1,042,500 $1,042,500 $0 $0 $0 $0 $0 $0 $0 $0 2022 Budget Net (Revenue)/Expenditure Total Expenditures 2020 Actuals Municipality of Bayham 2021 Actuals Wastewater 2 0 2019 Actuals 2022 Actuals 2024 Budget 2023 Budget 2021 Budget Revenues Expenditures - Administrative Expenditures - Wastewater Treatment Plant Expenditures - Collection System 16 By-law No. 2020-045 Schedule "B" 3010-4010 Water Billings $621,636 $641,518 $692,737 $584,450 $692,450 $712,112 $726,354 $740,881 3010-4120 Water Meters $4,343 $5,968 $8,383 $8,310 $4,000 $7,000 $6,000 $6,000 3010-4130 Water Sundry $23,412 $7,281 $191 $0 $0 $0 $0 3010-4140 Water Connect Charges $18,522 $10,280 $18,655 $49,511 $16,000 $18,000 $20,000 $20,000 3010-4145 Water Services Permit Fees $200 $1,200 $800 $1,200 $330 $1,000 $1,000 $1,000 3010-4150 Penalties & Interest $15,222 $13,339 $13,663 $11,293 $15,600 $16,600 $17,200 $17,200 3010-4160 Landowners Debenture Payments $40,723 $43,609 $40,000 $724,058 $723,195 $734,429 $654,763 $768,380 $754,712 $770,554 $785,081 3010-5100 Salaries & Wages $69,795 $59,261 $58,509 $59,515 $74,168 $84,151 $85,834 $87,551 3010-5110 Statutory Benefits $7,875 $8,215 $8,334 $9,193 $12,669 $12,922 $13,181 $13,444 3010-5120 Non Statutory Benefits $18,031 $16,127 $15,263 $27,689 $16,736 $20,271 $20,676 $21,090 3010-5140 Locates $2,032 $1,178 $1,952 $6,208 $2,600 $2,700 $2,700 $2,700 30.10.5170 Supplies $4,486 $9,837 $13,413 $7,352 $2,600 $2,700 $3,400 $3,600 3010-5175 Tools and Equipment $0 $1,678 $887 $0 $675 $675 $675 $675 3010-5180 Lab Fees $5,100 $5,084 $4,894 $4,463 $5,800 $5,900 $5,900 $5,900 3010-5210 Utilities $588 $563 $582 $589 $2,541 $2,541 $2,541 $2,541 3010-5250 Association & Membership $905 $379 $550 $846 $1,000 $1,000 $1,000 $1,000 3010-5260 Auditing Fees $0 $0 $0 $0 $0 3010-5280 System Maintenance $33,679 $19,243 $10,322 $43,252 $25,000 $25,000 $25,000 $25,000 3010-5295 Vehicle Maintenance $813 $96 $1,459 $153 $800 $1,000 $1,000 $1,000 3010-5300 Insurance $826 $732 $993 $1,151 $807 $1,151 $1,397 $1,467 3010-5310 Legal Fees $0 $550 $550 $550 $550 3010-5320 Truck Water Distribution $5,964 $7,787 $6,369 $5,841 $6,000 $6,100 $6,100 $6,100 3010-5330 Training & Education $1,890 $1,048 $479 $511 $4,200 $4,500 $5,500 $5,500 3010-5335 Licences $1,013 $345 $435 $500 $750 $250 $525 3010-5340 Conferences & Seminars $682 $191 $1,693 $3,200 $2,000 $3,000 $3,000 3010-5360 Telephone & Internet $833 $1,364 $1,285 $982 $1,500 $1,600 $1,600 $1,600 3010-5370 Sundry $1,674 $1,175 $1,389 $1,207 $1,000 $1,000 $1,000 $1,000 3010-5400 Transfers to Reserves $83,251 $160,183 $106,699 $55,441 $45,582 $100,649 $88,363 $75,449 3010-5410 Water Quality Management $4,391 $1,628 $1,628 $4,880 $4,500 $4,600 $4,600 $4,600 3010-5450 Secondary Water System Costs $339,910 $306,146 $355,803 $301,528 $395,700 $330,000 $346,500 $363,825 3010-5510 Administrative Overhead $7,000 $7,000 $7,000 $7,000 $5,750 $5,750 $5,750 $5,750 3010-5520 Primary Water System Costs $133,335 $114,540 $139,607 $118,311 $154,002 $136,702 $143,537 $150,714 3010-5620 Utility Adjustments -$15 -$68 -$3,524 -$3,478 $500 $500 $500 $500 $724,058 $723,195 $734,429 $654,763 $768,380 $754,712 $770,554 $785,081 $0 $0 $0 $0 $0 $0 $0 $0 2021 Actuals 2021 Budget Municipality of Bayham Revenues 2024 Budget 2023 Budget Bayham Water Expenditures 2022 Actuals 2022 Budget Net (Revenue)/Expenditure 2020 Actuals 2019 Actuals 17 By-law No. 2020-045 Schedule "B" 3015-4160 Water Billings $73,106 $91,212 $83,596 $76,221 $76,654 $83,012 $88,012 $93,012 3015-4145 Water Connect Fees $0 $21,123 $0 $0 $0 $0 3015-4150 Landowner Debenture Payments $7,091 $2,255 $2,255 $2,255 $7,000 $7,000 $7,000 $7,000 3015-4165 Sundry $50 $2,619 $0 $5,000 $5,000 $5,000 3015-4180 Source Water Protection Grant $0 $0 $0 $0 $0 $80,247 $96,086 $106,974 $78,476 $83,654 $95,012 $100,012 $105,012 3015-5100 Salaries & Wages $14,206 $8,833 $10,866 $11,934 $21,644 $22,777 $23,233 $23,697 3015-5110 Statutory Benefits $0 $0 $0 $5,084 $5,186 $5,290 $5,396 3015-5120 Non Statutory Benefits $2,860 $2,821 $2,783 $1,405 $1,420 $1,948 $1,987 $2,027 3015-5140 Locates $89 $55 $143 $711 $575 $600 $600 $600 3015-5150 Source Water Protection $515 $484 $7,892 $5,065 $3,500 $7,500 $7,500 $7,500 3015-5170 Supplies $2,819 $4,468 $4,051 $3,825 $3,400 $3,500 $3,600 $3,700 3015-5175 Tools & Equipment $0 $467 $407 $325 $350 $350 $350 3015-5180 Lab Fees $4,528 $6,285 $5,889 $5,360 $4,750 $4,900 $5,200 $5,500 3015-5210 Utilities $5,064 $5,033 $5,471 $5,727 $5,065 $5,216 $5,373 $5,534 3015-5215 Property Taxes $1,651 $3,442 $3,406 $3,450 $2,100 $2,100 $2,100 $2,100 3015-5240 Advertising $0 $0 $0 $0 $0 3015-5250 Association & Membership $640 $58 $550 $701 $275 $300 $300 $300 3015-5260 Auditing Fees $0 $0 $0 $0 $0 3015-5275 Water Quality Management $1,272 $3,053 $2,020 $2,900 $2,975 $2,975 $2,975 3015-5280 System Maintenance $1,246 $2,517 $392 $234 $2,400 $2,500 $2,500 $2,500 3015-5285 Equipment Maintenance $1,688 $4,103 $5,699 $5,404 $3,100 $3,200 $3,200 $3,200 3015-5295 Vehicle Maintenance $0 $350 $375 $375 $375 3015-5320 Richmond Truck $2,746 $2,163 $3,419 $3,358 $3,279 $3,345 $3,412 $3,480 3015-5330 Training & Education $1,332 $252 $413 $1,500 $1,000 $1,500 $1,500 3015-5335 Licences $1,468 $140 $350 $350 $0 $350 3015-5340 Conferences & Seminars $0 $402 $875 $550 $875 $875 3015-5360 Internet $1,303 $1,613 $1,663 $1,524 $1,450 $1,450 $1,450 $1,450 3015-5400 Transfers to Reserves $36,320 $50,052 $51,980 $28,058 $19,312 $24,389 $27,692 $31,103 3015-5510 Administrative Overhead $500 $500 $500 $500 $0 $500 $500 $500 $80,247 $96,086 $106,974 $78,476 $83,654 $95,012 $100,012 $105,012 $0 $0 $0 $0 $0 $0 $0 $0Net (Revenue)/Expenditure Expenditures Municipality of Bayham Richmond Water 2021 Actuals 2 0 2019 Actuals 2020 Actuals 2024 Budget 2023 Budget Revenues 2022 Budget 2021 Budget 2022 Actuals 18 By-law No. 2020-045 Schedule "B" 3030-4110 RPPRA Grants $74,667 $80,569 $88,558 $76,964 $85,000 $85,000 $0 $0 3030-4120 London MRF Revenue $29,436 $23,690 $34,322 $22,200 $30,000 $25,000 $30,000 $30,000 3030-4130 Garbage Tags $26,216 $33,354 $38,571 $26,080 $30,000 $37,000 $37,000 $37,000 303-4190 Large Item Pick Up $1,395 $4,000 $5,000 $130,320 $137,613 $161,452 $126,639 $145,000 $147,000 $71,000 $72,000 3030-5240 Advertising $0 $0 $437 $238 $1,000 $1,000 $1,000 $1,000 3030-5450 Waste Disposal $313,048 $327,324 $337,258 $297,581 $320,000 $325,000 $325,000 $325,000 3030-5455 Recycling $232,488 $213,795 $208,319 $190,991 $225,000 $229,500 $129,500 3030-5460 Public Space Recycling $9,623 $10,311 $22,309 $11,353 $10,000 $8,500 $8,500 $8,500 $555,159 $551,431 $568,323 $500,163 $556,000 $564,000 $464,000 $334,500 Revenues 2021 Actuals 2022 Actuals 2019 Actuals 2022 Budget Municipality of Bayham Waste Management 2020 Actuals 2021 Budget 2024 Budget Expenditures 2023 Budget 19 By-law No. 2020-045 Schedule "B" 3520-4120 Sundry Revenue $1,297 $1,679 $2,260 $457 $2,000 $2,000 $2,000 $2,000 $1,297 $1,679 $2,260 $457 $2,000 $2,000 $2,000 $2,000 3520-5290 Grounds Maintenance $8,796 $8,520 $7,953 $15,130 $11,500 $12,500 $12,500 $12,500 3520-5370 Sundry/Interest $327 $507 $195 $708 $2,500 $2,500 $2,500 $2,500 3520-5380 Inactive Cemetery Improvement $0 $0 $2,500 $2,500 $2,500 $2,500 $9,123 $9,027 $8,148 $15,837 $16,500 $17,500 $17,500 $17,500 2021 Budget Revenues Expenditures 2020 Actuals Municipality of Bayham Cemeteries 2022 Actuals 2024 Budget 2023 Budget 2019 Actuals 2021 Actuals 2022 Budget 20 By-law No. 2020-045 Schedule "B" 4010-4190 Grants & Donations $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 4010-5590 Municipal Assistance Grants $7,816 $0 $2,000 $9,000 $7,000 $7,000 $7,000 $7,816 $0 $0 $2,000 $9,000 $7,000 $7,000 $7,000 Expenditures 2021 Budget Revenues 2020 Actuals Municipality of Bayham Municipal Assistance 2022 Actuals 2024 Budget 2023 Budget 2019 Actuals 2021 Actuals 2022 Budget 21 By-law No. 2020-045 Schedule "B" 4510-4110 Grants & Subsidies $2,560 $0 $4,200 $0 $2,600 $2,600 $2,600 $2,600 4510-4120 Sundry $0 $420 $160 $1,800 $0 $0 $0 $0 $2,560 $420 $4,360 $1,800 $2,600 $2,600 $2,600 $2,600 4510-5100 Salaries & Wages $24,412 $12,949 $10,874 $16,179 $24,444 $14,933 $15,231 $15,536 4510-5110 Statutory Benefits $0 $99 $1,093 $1,115 $1,138 $1,160 4510-5170 Supplies $417 $110 $168 $1,500 $500 $500 $500 4510-5210 Utilities $3,207 $1,673 $2,334 $2,775 $5,901 $3,578 $3,685 $3,796 4510-5270 Building Maintenance $1,059 $1,876 $191 $321 $1,500 $1,500 $1,500 $1,500 4510-5280 Equipment Maintenance $913 $2,718 $138 $746 $1,000 $1,000 $1,000 $1,000 4510-5290 Grounds Maintenance $38,722 $29,613 $29,339 $46,179 $40,000 $42,000 $47,000 $55,000 4510-5300 Insurance $14,041 $12,440 $16,867 $19,551 $13,711 $19,551 $23,739 $24,926 $82,772 $61,270 $59,854 $86,017 $89,149 $84,177 $93,793 $103,418 Expenditures 2021 Actuals 2022 Budget 2021 Budget Revenues Municipality of Bayham Parks 2024 Budget 2023 Budget 2020 Actuals 2019 Actuals 2022 Actuals 22 By-law No. 2020-045 Schedule "B" 4520-4120 Sundry Revenue $914 $581 $338 $0 $0 $0 $0 4520-4130 Rentals $9,429 $1,088 $410 $12,430 $0 $0 $8,000 $15,000 4520-4170 Capital Donations $9,628 $8,000 $25,000 $0 $0 $0 $0 $19,971 $9,669 $748 $37,430 $0 $0 $8,000 $15,000 4520-5170 Supplies $146 $356 $484 $3,000 $1,000 $2,000 $3,000 4520-5210 Utilities $21,233 $16,284 $12,088 $12,254 $24,401 $15,000 $15,450 $15,914 4520-5240 Advertising $39 $19 $0 $0 $0 $0 4520-5270 Building Maintenance $29,022 $14,669 $7,842 $21,103 $10,000 $10,000 $12,000 $12,000 4520-5280 Equipment Maintenance $0 $0 $6,000 $2,000 $3,000 $3,000 4520-5290 Grounds Maintenance $2,980 $487 $534 $902 $1,000 $1,000 $1,000 $1,000 4520-5300 Insurance $5,423 $4,805 $6,515 $7,552 $5,296 $7,552 $18,338 $19,255 4520-5370 Sundry $336 $8 $2,000 $1,000 $5,000 $5,000 4520-5460 SCC Capital Reserve Transfer $9,628 $8,000 $25,000 $0 $0 $0 $0 4520-5450 Service Contract $0 $1,775 $5,000 $0 $0 $0 $68,808 $46,403 $26,979 $67,295 $56,696 $37,552 $56,788 $59,168 Expenditures 2021 Budget Revenues 2020 Actuals Municipality of Bayham Straffordville Community Centre 2022 Actuals 2024 Budget 2023 Budget 2019 Actuals 2021 Actuals 2022 Budget 23 By-law No. 2020-045 Schedule "B" 4530-4130 Rentals $9,677 $2,795 $311 $0 $0 $0 $0 $9,677 $2,795 $311 $0 $0 $0 $0 $0 4530-5100 Management Contract $12,870 $13,063 $0 $0 $0 $0 4530-5110 Statutory Benefits $409 $372 $0 $0 $0 $0 4530-5170 Supplies $0 $90 $0 $1,000 $100 $0 $0 4530-5210 Utilities $9,555 $9,982 $11,366 $3,544 $13,500 $10,000 $0 $0 4520-5240 Advertising $39 $19 $0 $0 $0 $0 $0 4530-5270 Building Maintenance $12,331 $7,362 $5,971 $907 $15,000 $5,000 $0 $0 4530-5280 Equipment Maintenance $0 $0 $0 $3,500 $1,000 $0 $0 4530-5290 Grounds Maintenance $702 $641 $702 $0 $5,000 $1,000 $0 $0 4530-5300 Insurance $5,423 $4,805 $6,515 $7,552 $5,296 $7,552 $0 $0 4530-5360 Telephone $1,639 $1,980 $1,343 $513 $2,000 $1,500 $0 $0 4530-5450 Service Contract $0 $2,462 $5,000 $0 $0 $0 $42,967 $40,777 $25,897 $12,515 $50,296 $26,152 $0 $0 Expenditures 2021 Budget Revenues 2020 Actuals Municipality of Bayham Vienna Community Centre 2022 Actuals 2024 Budget 2023 Budget 2019 Actuals 2021 Actuals 2022 Budget 24 By-law No. 2020-045 Schedule "B" 4540-4130 Lease Revenues $71,611 $72,829 $73,338 $57,699 $71,632 $73,065 $74,526 $76,016 $71,611 $72,829 $73,338 $57,699 $71,632 $73,065 $74,526 $76,016 4540-5210 Utilities $7,830 $4,878 $9,007 $8,736 $12,786 $10,000 $10,300 $10,609 4540-5270 Building Maintenance $47,932 $15,143 $25,255 $29,605 $18,000 $17,000 $18,000 $18,000 4540-5290 Grounds Maintenance $1,306 $1,192 $1,306 $2,178 $2,500 $1,500 $2,000 $2,000 4540-5300 Insurance $2,633 $2,333 $3,163 $3,667 $2,571 $3,667 $4,452 $4,675 4540-5400 Library Reserve Transfer $11,910 $49,282 $34,608 $13,513 $35,774 $40,897 $39,774 $40,733 $71,611 $72,829 $73,338 $57,699 $71,632 $73,064 $74,526 $76,017 Municipality of Bayham Libraries 2022 Budget 2019 Actuals 2020 Actuals 2022 Actuals 2024 Budget 2023 Budget 2021 Actuals Expenditures 2021 Budget Revenues 25 By-law No. 2020-045 Schedule "B" 4550-4110 Grants & Subsidies $19,788 $10,000 $15,200 $25,507 $11,000 $19,000 $11,000 $11,000 4550-4130 Admissions $5,738 $0 $3,708 $7,377 $5,000 $5,000 $5,000 $5,000 4550-4170 Children's Programs $48 $0 $100 $100 $100 $100 4550-4120 Sundry $2,469 $253 $360 $100 $100 $100 $100 4550-4190 Contribution from Reserves $0 $0 $0 $0 $0 $0 $28,042 $10,253 $19,268 $32,884 $16,200 $24,200 $16,200 $16,200 4550-5100 Salaries & Wages $31,392 $8,970 $26,700 $24,732 $38,304 $35,270 $27,976 $28,535 4550-5110 Statutory Benefits $2,361 $902 $2,905 $2,718 $3,247 $3,312 $3,378 $3,445 4550-5170 Office Supplies $73 $37 $263 $3,731 $125 $125 $125 $125 4550-5190 Children's Programs $20 $0 $50 $50 $50 $50 4560-5200 Building Renovations $0 $0 $0 $0 $0 $0 4550-5210 Utilities $5,605 $4,361 $6,348 $5,853 $5,383 $5,544 $5,711 $5,882 4550-5240 Advertising $1,335 $3,678 $2,221 $2,562 $2,600 $3,500 $4,000 $4,000 4550-5245 Marketing $0 $0 $0 $0 $0 $0 4550-5250 Memberships $200 $300 $250 $150 $300 $300 $300 $300 4550-5270 Building Maintenance $9,079 $4,012 $2,394 $4,682 $8,000 $4,000 $5,000 $5,000 4550-5280 Equipment Maintenance $0 $0 $24 $1,250 $500 $500 $500 4550-5290 Grounds Maintenance $2,741 $1,773 $1,545 $2,552 $1,950 $2,700 $2,700 $2,700 4550-5300 Insurance $3,174 $2,812 $3,812 $4,419 $3,099 $4,419 $5,366 $5,634 4550-5360 Telephone $647 $647 $647 $596 $990 $990 $990 $990 4550-5340 Conferences & Seminars $0 $0 $50 $50 $50 $50 4550-5350 Travel $0 $0 $50 $50 $50 $50 4550-5400 Transfer to Reserve $0 $10,000 $0 $0 $0 $0 4550-5370 Sundry $505 $268 $258 $1,149 $450 $450 $450 $450 $57,132 $37,759 $47,342 $53,168 $65,848 $61,260 $56,645 $57,711 Expenditures 2021 Budget Revenues 2020 Actuals Municipality of Bayham Museums Bayham 2022 Actuals 2024 Budget 2023 Budget 2021 Actuals 2019 Actuals 2022 Budget 26 By-law No. 2020-045 Schedule "B" 5010-4120 Sundry Revenue $1,522 $7,640 $3,100 $3,000 $1,100 $2,000 $2,000 $2,000 5010-4130 Zoning Certificates $1,350 $1,600 $2,650 $2,050 $1,500 $2,500 $2,500 $2,500 5010-4140 Zoning Charges $22,388 $25,914 $18,164 $30,091 $18,000 $20,000 $18,000 $18,000 5010-4150 OPA Charges $4,046 $2,328 $2,533 $6,329 $3,000 $3,000 $3,000 $3,000 5010-4160 Minor Variance Charges $5,825 $10,177 $14,648 $17,000 $6,000 $18,000 $16,000 $16,000 5010-4170 Site Plan Charges $5,050 $4,630 $14,500 $6,182 $4,000 $6,500 $6,000 $6,000 5010-4175 Planning Report Fees $9,600 $12,800 $8,000 $5,600 $8,000 $8,000 $6,000 $6,000 5010-4180 Plan of Subdivision Fees $0 $0 $4,465 $4,000 $0 $4,000 $6,000 $2,000 5010-4190 Development Agreement Fees $1,075 $2,875 $1,750 $500 $500 $500 $500 $500 $50,856 $67,963 $69,809 $74,752 $42,100 $64,500 $60,000 $56,000 5010-5100 Salaries & Wages $67,904 $72,659 $67,121 $63,386 $66,986 $70,826 $72,242 $73,687 5010-5110 Statutory Benefits $6,964 $7,628 $7,061 $7,155 $6,885 $7,660 $7,967 $8,285 5010-5120 Non-Statutory Benefits $14,522 $15,115 $13,625 $14,332 $15,052 $16,203 $16,527 $16,858 5010-5240 Advertising $749 $247 $511 $1,402 $1,000 $750 $750 $750 5010-5250 Association & Membership $403 $362 $412 $412 $435 $435 $435 $435 5010-5310 Legal Fees $0 $1,200 $1,200 $1,200 $1,200 5010-5340 Conferences & Seminars $30 $450 $350 $350 $350 5010-5350 Travel $1,089 $23 $197 $160 $500 $450 $450 $450 5010-5450 Consulting Fees $60,888 $75,850 $57,561 $76,595 $50,160 $56,000 $72,000 $64,000 $152,548 $171,884 $146,489 $163,441 $142,668 $153,874 $171,921 $166,015 Expenditures 2021 Budget Revenues 2020 Actuals Municipality of Bayham Development Services 2022 Actuals 2024 Budget 2023 Budget 2019 Actuals 2021 Actuals 2022 Budget 27 By-law No. 2020-045 Schedule "B" 5015-4120 Sundry $2,323 $778 $1,549 $564 $0 $0 $0 $0 5015-4170 Lease Revenues $6,000 $0 $12,483 $15,000 $15,000 $15,000 $15,000 $15,000 $8,323 $778 $14,032 $15,564 $15,000 $15,000 $15,000 $15,000 5015-5100 Salaries & Wages $5,985 $8,254 $4,507 $8,361 $11,906 $12,145 $12,387 $12,635 5015-5110 Statutory Benefits $0 $0 $1,082 $1,104 $1,126 $1,148 5015-5210 Utilities $5,764 $3,305 $7,131 $7,118 $6,000 $6,000 $6,000 $6,000 5015-5230 Brochures $999 $1,058 $1,500 $1,500 $1,500 $1,500 5015-5240 Advertising $3,394 $1,464 $1,512 $2,194 $4,200 $4,200 $4,200 $4,200 5015-5250 Association & Membership $3,628 $1,200 $7,350 $1,300 $6,500 $6,500 $6,500 $6,500 5015-5270 Beautification $10,291 $5,008 $4,924 $11,354 $8,000 $8,000 $8,000 $8,000 5015-5290 Beach Maintenance $27,240 $30,818 $30,568 $36,847 $23,000 $25,000 $25,000 $25,000 $57,301 $51,107 $55,992 $67,174 $62,189 $64,448 $64,713 $64,984 Expenditures 2021 Actuals 2022 Budget 2021 Budget Revenues Municipality of Bayham Tourism 2024 Budget 2023 Budget 2020 Actuals 2019 Actuals 2022 Actuals 28 By-law No. 2020-045 Schedule "B" 5020-4110 Grants & Subsidies $6,187 $6,035 $2,851 $11,500 $6,500 $6,500 $6,500 $6,187 $6,035 $2,851 $0 $11,500 $6,500 $6,500 $6,500 5020-5100 Salaries & Wages $12,397 $6,307 $5,120 $5,400 $21,346 $8,772 $8,948 $9,127 5020-5110 Statutory Benefits $1,299 $686 $483 $192 $2,734 $2,788 $2,844 $2,901 5020-5120 Non-Statutory Benefits $3,187 $2,519 $2,385 $1,874 $2,734 $2,788 $2,844 $2,901 5020-5270 Water Sampling & Testing $254 $190 $249 $324 $500 $500 $500 $500 5020-5320 Truck Water Sampling $286 $105 $31 $100 $100 $100 $100 5020-5340 Conferences & Seminars $0 $0 $500 $500 $500 $500 $17,423 $9,807 $8,268 $7,789 $27,913 $15,449 $15,736 $16,029 Municipal Drainage 2021 Actuals 2022 Budget 2019 Actuals 2020 Actuals 2022 Actuals 2024 Budget 2023 Budget Expenditures 2021 Budget Revenues Municipality of Bayham 29 By-law No. 2020-045 Schedule "B" Capital Revenues $2,370,900 $1,809,236 $935,656 $1,637,316 $923,500 $6,117,500 $5,684,251 $4,285,000 $2,370,900 $1,809,236 $935,656 $1,637,316 $923,500 $6,117,500 $5,684,251 $4,285,000 Capital Expenditures $3,054,586 $2,489,033 $2,479,324 $2,832,026 $1,923,501 $7,624,000 $7,372,500 $6,640,500 $3,054,586 $2,489,033 $2,479,324 $2,832,026 $1,923,501 $7,624,000 $7,372,500 $6,640,500 Net Capital Levy $683,686 $679,797 $1,543,668 $1,194,710 $1,000,001 $1,506,500 $1,688,249 $2,355,500 2021 Actuals 2019 Actuals 2020 Actuals 2022 Budget 2022 Actuals 2024 Budget 2023 Budget Expenditures 2021 Budget Revenues Municipality of Bayham Capital Program 30 By-law No. 2023-038 Schedule"C" MUNICIPALITY OF BAYHAM - FINAL TAX RATES & LEVIES For the Year Ended December 31, 2023 Municipal Levy 5,743,102 ACTUAL Public Separate Public Separate Total Class 2023 Municipal Municipal County County Educ Educ English English French French Rates CVA Rates Levy Rates Levy Rates Levy 0.76270 0.21108 0.00963 0.01659 Res/Farm English-Public 563,292,497 0.00715677 4,031,354.96 0.00635462 3,579,509.77 0.00153000 861,837.52 861,837.52 0.01504139 English-Sep 30,758,851 0.00715677 220,134.03 0.00635462 195,460.81 0.00153000 47,061.04 47,061.04 0.01504139 French-Public 305,170 0.00715677 2,184.03 0.00635462 1,939.24 0.00153000 466.91 466.91 0.01504139 French-Sep 251,082 0.00715677 1,796.94 0.00635462 1,595.53 0.00153000 384.16 384.16 0.01504139 No Support 0.00715677 - 0.00635462 - 0.00153000 - 0.00 0.00 0.00 0.00 0.01504139 Multi-res English-Public 4,432,095 0.01431282 63,435.78 0.01270860 56,325.72 0.00153000 6,781.11 6,781.11 0.02855142 English-Sep 340,905 0.01431282 4,879.31 0.01270860 4,332.43 0.00153000 521.58 521.58 0.02855142 French-Public Comm Occ.24,645,200 0.01171992 288,839.82 0.01040632 256,465.84 0.00880000 216,877.76 165,412.67 45,778.56 2,088.53 3,598.00 0.03092624 Comm Occ New 0 0.01171992 - 0.01040632 - 0.00880000 - 0.00 0.00 0.00 0.00 0.03092624 Comm Vac. Land 367,000 0.01171992 4,301.21 0.01040632 3,819.12 0.00880000 3,229.60 2,463.22 681.70 31.10 53.58 0.03092624 Comm Exc Land New 0 0.01171992 - 0.01040632 - 0.00880000 - 0.00 0.00 0.00 0.00 0.03092624 Comm Exc. Land 468,800 0.01171992 5,494.30 0.01040632 4,878.48 0.00880000 4,125.44 3,146.47 870.80 39.73 68.44 0.03092624 Commercial Small FB 0 0.00292998 - 0.00260158 - 0.00220000 - 0.00 0.00 0.00 0.00 0.00773156 Commercial Small FB 87,900 0.00292998 257.55 0.00260158 228.68 0.00220000 193.38 147.49 40.82 1.86 3.21 0.00773156 Ind Occ.12,841,400 0.01592453 204,493.24 0.01413966 181,573.03 0.01250000 160,517.50 122,426.70 33,882.03 1,545.78 2,662.99 0.04256419 Ind Occ New 0 0.01592453 - 0.01413966 - 0.00980000 - 0.00 0.00 0.00 0.00 0.03986419 Ind Excess Land 0.01592453 - 0.01413966 - 0.01250000 - 0.00 0.00 0.00 0.00 0.04256419 Ind Vac.11,400 0.01592453 181.54 0.01413966 161.19 0.01250000 142.50 108.68 30.08 1.37 2.36 0.04256419 Large Ind. New Cons 0.02026654 - 0.01799501 - 0.00980000 - 0.00 0.00 0.00 0.00 0.04806155 Large Ind. Exc New 0.02026654 - 0.01799501 - 0.00980000 - 0.00 0.00 0.00 0.00 0.04806155 Pipelines 11,141,000 0.00819164 91,263.03 0.00727350 81,034.06 0.00880000 98,040.80 74,775.72 20,694.45 944.13 1,626.50 0.02426514 Farmlands English-Public 361,199,900 0.00164606 594,555.68 0.00146156 527,916.26 0.00038250 138,158.96 138,158.96 0.00349012 English-Sep 20,422,300 0.00164606 33,616.27 0.00146156 29,848.47 0.00038250 7,811.53 7,811.53 0.00349012 French-Public 0 0.00164606 - 0.00146156 - 0.00038250 - 0.00 0.00349012 Mgd Forests English-Public 3,736,205 0.00178919 6,684.79 0.00158865 5,935.52 0.00038250 1,429.10 1,429.10 0.00376034 English-Sep 201,797 0.00178919 361.05 0.00158865 320.58 0.00038250 77.19 77.19 0.00376034 French-Public 1,032 0.00178919 1.85 0.00158865 1.64 0.00038250 0.39 0.39 0.00376034 French-Sep 1,666 0.00178919 2.98 0.00158865 2.65 0.00038250 0.64 0.64 0.00376034 1,034,506,200 5,553,838.35 4,931,349.03 1,547,657.11 1,376,687.63 157,449.79 5,119.82 8,399.87 PILS Res. - gen 9,183,200 0.00715677 65,722.05 0.00635462 58,355.75 - 0.00 0.00 0.00 0.00 0.01351139 Res - full 5,900 0.00715677 42.22 0.00635462 37.49 0.00153000 9.03 9.03 0.01504139 Comm Vac. - full 0.01171992 - 0.01040632 - 0.00880000 - 0.00 0.00 0.00 0.00 0.03092624 Ind Occ. - full 41,900 0.01592453 667.24 0.01413966 592.45 0.01250000 523.75 399.46 110.55 5.04 8.69 0.04256419 Comm Occ 664,300 0.01171992 7,785.54 0.01040632 6,912.92 0.00880000 5,845.84 4,458.62 1,233.94 56.30 96.98 0.03092624 Comm Occ. - gen 9,796,300 0.01171992 114,811.87 0.01040632 101,943.43 - 0.02212624 Comm Vac. - gen 20,000 0.01171992 234.40 0.01040632 208.13 - 0.02212624 19,711,600 189,263.33 168,050.17 6,378.62 4,867.11 1,344.49 61.34 105.67 EXEMPT No Support 22,600,300 22,600,300 1,076,818,100 5,743,101.67 5,099,399.19 1,554,035.72 1,381,554.75 158,794.28 5,181.16 8,505.54 Total Levy 12,396,536.59 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-039 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND DUNCOR ENTERPRISES INC. WHEREAS the Municipality of Bayham, through Elgin County, contracts for the completion of various surface treatment applications; AND WHEREAS the County of Elgin issued Tender 2023-T10, being a tender for road surface treatment; AND WHEREAS Duncor Enterprises Inc. was the successful bidder for Tender 2023-T10; AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement with Duncor Enterprises Inc. for surface treatment applications; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule “A” and forming part of this by-law between The Corporation of the Municipality of Bayham and Duncor Enterprises Inc., being an agreement respecting surface treatment applications; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF MAY, 2023. ___________________________ _____________________________ MAYOR CLERK Page 1 of 3 THIS AGREEMENT DATED THE 18th DAY OF MAY, 2023 BETWEEN: The Corporation of the Municipality of Bayham (Hereinafter called the “Municipality” of the First Part and Duncor Enterprises Inc. (Hereinafter called the "Contractor") of the Second Part WHEREAS the Municipality, through Elgin County, contracts for the completion of various surface treatment applications; NOW THEREFORE IN CONSIDERATION OF the mutual covenants herein contained, the payments required hereby, and such other consideration as the parties hereto deem acceptable, the parties agree as follows: Section 1 - General Provisions 1.1 A general description of work is to provide all the labour, equipment and materials required for Surface Treatment in the Municipality of Bayham pursuant to Elgin County Tender 2023-T10; 1.2 In respect of such work and except as otherwise specifically provided, the Contractor, at his own expense, shall provide all and every kind of labour, machinery, plant, structures, roadways and materials necessary for the due execution and completion of all the work set out in this Contract and shall forthwith according to the instructions of the Municipality commence the works and diligently execute the respective portions thereof; and deliver the works complete in every particular to the Municipality within the time specified in the Tender. 1.3 Elgin County Tender 2023-T10 shall form part of this Agreement. 1.4 The Contractor shall be responsible for any damage made to Municipal or private property. Any damage will be repaired at the expense of the Contractor and approved by the Municipality. 1.5 The Contractor shall maintain and pay for Comprehensive General Liability Insurance in an amount of not less than two million ($2,000,000.00) naming the Municipality of Bayham as an additional insured in respect of all operations performed by or on behalf of the Municipality. The coverage shall not be altered, cancelled or allowed to expire or lapse without thirty (30) days prior written notice to the Municipality. A Certificate of Insurance shall be filed with the Municipality upon the signing of the Agreement and be maintained in place for the duration of the agreement. Page 2 of 3 1.6 The Contractor shall agree to fulfil all of his obligations in compliance with the Occupational Health and Safety Act and further agrees to take responsibility for any health and safety violation that may occur. The Contractor shall indemnify and save harmless the Municipality from any and all charges, fines, penalties and costs that may be incurred of paid by the Municipality. 1.7 The contractor shall provide a Certificate from Workplace Safety and Insurance Board indicating that all payments by the Contractor to the WSIB in conjunction with this Agreement have been made and that the Municipality will not be liable to the Board for future payments in connection with the Agreement. The Certificate shall be provided upon signing of the Agreement and yearly thereafter until the expiry or termination of this Agreement. Section 2 – Administration 2.1 This Agreement shall take effect on the 18th day of May 2023, and shall remain in effect until December 31, 2023. 2.2 Payment shall be made net thirty (30) calendar days following receipt of invoice. 2.3 Any notice required to be given under this Agreement must be in writing to the applicable address set out below: (a) in the case of the Municipality: Municipality of Bayham PO Box 160 56169 Heritage Line Straffordville, ON N0J 1Y0 Office: (519) 866-5521 Email: eroloson@bayham.on.ca (b) in the case of the Contractor: Duncor Enterprises Inc. 101 Big Bay Point Road Barrie, ON L4N 8M5 Email: MichelleChisholm@duncor.ca 2.4 In construing this Agreement, words in the singular shall include the plural and vice versa and words importing the masculine shall include the feminine, and the neuter and vice versa, and words importing persons shall include corporations and vice versa. Page 3 of 3 IN WITNESS WHEREOF the parties have duly executed this Agreement this 18th day of May, 2023. Authorized by ) THE CORPORATION OF THE Bayham By-law No. 2023-039 ) MUNICIPALITY OF BAYHAM ) ) ) _____________________________ ) Mayor ) ) _____________________________ ) Clerk ) WITNESS WHEREOF the part of the Second Part has hereunto set is hand and seal. SIGNED, SEALED AND DELIVERED, this 18th day of May, 2023. In the presence of ) ) ) _______________________ ) ______________________________ Witness: ) Duncor Enterprises Inc. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-040 A BY-LAW TO AUTHORIZE THE EXECUTION OF A DEVELOPMENT AGREEMENT BETWEEN CHR FARMS LTD. AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 11 of the Municipal Act, 2001, R.S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting structures, including fences and signs; AND WHEREAS Section 45 (9.1) of the Planning Act, R.S.O. 1990 c P.3 as amended provides in part that a Committee of Adjustment that imposes terms and conditions under subsection (9), may also require the owner of the land to enter into one or more agreements with the municipality dealing with some or all of the terms and conditions; A0D WHEREAS CHR Farms Ltd. is the owner of lands in Concession 6 STR N Pt Lot 121 known municipally as 55705 Heritage Line, in the Municipality of Bayham, County of Elgin; AND WHEREAS the Municipality of Bayham Committee of Adjustment has granted Minor Variance Application A-03/23, including the requirement that the owners execute a development agreement for the deeming of an existing dwelling as one (1) supplementary farm dwelling as per policies of Section 2.1.10 of the Official Plan and Section 45 of the Planning Act; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized and directed to execute the Development Agreement with CHR Farms Ltd. fixed hereto and forming part of this By-law and marked as Schedule “A”. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF MAY 2023. MAYOR CLERK 1 SCHEDULE ‘A’ TO BY-LAW 2023-040 DEVELOPMENT AGREEMENT BETWEEN CHR FARMS LTD. AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR LANDS LOCATED AT 55705 Heritage Line Concession 6 STR N Pt Lot 121 Municipality of Bayham, County of Elgin 2 THIS DEVELOPMENT AGREEMENT made in duplicate this 18th day of May 2023. B E T W E E N: CHR FARMS LTD. Hereinafter called the “OWNER” OF THE FIRST PART - AND – THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter called the “MUNICIPALITY” OF THE SECOND PART WHEREAS the Owner is the owner in fee simple of the lands situate in the Municipality of Bayham, in the County of Elgin being Concession 6 STR N Pt Lot 121, more particularly described in Attachment “A” attached hereto (and hereafter referred to as the “Lands”); AND WHEREAS the Owner intends to deem an existing dwelling (permanent dwelling) as a supplementary farm dwelling in accordance with the Conceptual Site Plan attached hereto, as Attachment “B” (hereafter referred to as the “Plan”) as granted through Minor Variance Application A-03/23 on April 20, 2023; AND WHEREAS the Municipality, as a condition of the supplementary farm dwelling on the Lands, requires the Owner to enter into a Development Agreement under Section 45 of the Planning Act; NOW THEREFORE in consideration of other good and valuable consideration and the sum of Two Dollars ($2.00) of lawful money of Canada by each to the other paid (the receipt whereof is acknowledged by each), the Owner hereby covenants and agrees with the Municipality as follows: 1. Minor Variance Application A-03/23 - The Owner agrees that ONE (1) supplementary farm dwelling (existing dwelling) with floor area of approximately 144 m2 (1,550 ft2) for accommodation to a maximum of six (6) seasonal farm labourers on the subject property is in accordance to the Southwestern Public Health inspection confirmation letter dated April 24, 2023 and in general accordance with the area identified on the attached Plan. 2. The Owner shall only permit the supplementary farm dwelling to be occupied by any persons between the time period of April 1st through to November 30th in any calendar 3 year, being maximum eight (8) month occupancy. 3. The Owner agrees to decommission the supplementary farm dwelling no more than two (2) years after the cash crop farm operation has ceased and/or seasonal farm labour is no longer required and further agrees to consult with the Municipality of Bayham as per any zoning or land use planning requirements regarding the supplementary farm dwelling at the time of decommissioning. 4. The Owner agrees to restore the property to original condition and maintain the site in accordance with the By-laws of the Municipality of Bayham. 5. The Owner further agrees: a) To provide written confirmation from the authorizing agency, Southwestern Public Health, and to the satisfaction of the Municipality, that there is sufficient on-site capacity for potable drinking water, and; b) To obtain a septic system permit and provide written confirmation from the authorizing agency, to the satisfaction of the Municipality, that the septic system has sufficient capacity to support the supplementary farm dwelling and is operating properly, and; c) To obtain a building permit for the supplementary farm dwellings and provide written assurance that the dwelling satisfies safety and Ontario Building Code requirements 6. The Owner further agrees: a) That upon failure by the Owner to do any act identified herein, that the public safety or convenience requires, in accordance with this Agreement, upon seven (7) days written notice, the Municipality, in addition to any other remedy, may go in and do same at the Owner’s expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security, and; b) That nothing in this Agreement constitutes waiver of the owner’s duty to comply with any by-law of the Municipality or any other law. c) The Owner shall be responsible for consulting with and obtaining any and all necessary approvals from Southwestern Public Health and providing same to the municipality. d) The Owner shall satisfy all the requirements in relation to the fire protection for the building(s) in compliance with the Fire Code and ensure all facilities are inspected and in compliance to the satisfaction of the Municipality’s Fire Chief. e) The Municipality, through its servants, officers and agents, including its Chief Building Official and Fire Chief, may, from time to time, and at any time, enter on 4 the premises of the Owner to inspect the supplementary farm dwelling(s) for the purposes of ensuring public health and safety; fire protection; the provision of potable water; and the proper treatment and disposal of sewage. f) In the event of any servant, officer or agent of the Municipality, upon inspection, be of the opinion that the state of maintenance is not satisfactory, such servant, officer or agent shall forthwith, forward notice of such opinion, by registered mail, to the Owner, at the last known address, and the Owner shall forthwith correct the deficiency or appeal to the Council of the Municipality of Bayham, as hereinafter provided. g) In the event that the Owner should disagree with the opinion of the servant, officer or agent of the Municipality, as to the state of maintenance, such Owner shall appear before the Council of the Municipality of Bayham, which after hearing the Owner, shall express its opinion as to whether the maintenance is satisfactory, by resolution, which shall constitute a final determination of the matter. h) In the event that an Owner shall fail to correct a deviation or deficiency after notice or after notice of an opinion, which the Council of the Municipality of Bayham determines is correct, the Council of the Municipality of Bayham, may by by-law, direct, on default of the matter or thing being done by the Owner, after two (2) weeks’ notice, to it by registered mail, at the last known address of the Owner, pursuant to the last revised assessment roll, at the expense of the Owner, which expense may be recoverable by action as municipal taxes. i) This Agreement and the provisions thereof, do not give to the Owner or any person acquiring any interest in the said lands any rights against the Municipality with respect to the failure of the Owner to perform or fully perform any of its obligations under this Agreement or any negligence of the Owner in its performance of the said obligations. j) The Owner agrees that it will not call into question, directly or indirectly in any proceeding whatsoever in law or in equity or before any administrative tribunal the right of the Municipality to enter into this Agreement and to enforce each and every term, covenant and condition herein contained and this Agreement may be pleaded as an estoppels against the Owner in any case. k) The Owner agrees on behalf of themselves, their heirs, executors, administrators and assigns, to save harmless and indemnify the Municipality, from all losses, damages, costs, charges and expenses which may be claimed or recovered against the Municipality by any person or persons arising either directly or indirectly as a result of any action taken by the Owner, pursuant to this Agreement. 5 l) All facilities and matters required by this Agreement shall be provided and maintained by the Owner at its sole risk and expense to the satisfaction of the Municipality and in accordance with the standards determined by the Municipality and in default thereof, and without limiting other remedies available to the Municipality, the provisions of Section 326 of The Municipal Act, R.S.O. 1990, shall apply. m) This Agreement shall be registered at the expense of the Owner, against the land to which it applies, and the Municipality shall be entitled, subject to the provisions of The Registry Act, to enforce its provisions against the Owner, named herein, and any and all subsequent Owners of the land. A copy of such registration shall be provided to the municipality upon completion. IN WITNESS WHEREOF, the Parties hereto have hereupon, affixed their Corporate Seal, duly attested to by their authorized signing officers in that behalf. We have the authority to bind the Corporation. Witness (signature) Neil Reimer, Owner THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Ed Ketchabaw, Mayor Thomas Thayer, Clerk ATTACHMENT ‘A’ Assessment Roll # 3401-000-004-00500 Legal Description: Concession 6 STR N Pt Lot 1121, Municipality of Bayham, County of Elgin Municipal Address: 55705 Heritage Line, Municipality of Bayham 1 ATTACHMENT ‘B’ Site Plan Drawing to be included from the minor variance application AMENDMENT NO. 33 TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM SUBJECT: Lankhuijzen Farms Ltd. 55106 Vienna Line The following text constitutes Amendment No. 33 to the Official Plan of the Municipality of Bayham OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM THIS Amendment was adopted by the Council of the Corporation of the Municipality of Bayham by By-law No. 2023-041, in accordance with Section 17 of the PLANNING ACT, on the 18th day of May 2023. MAYOR CLERK BY-LAW NO. 2023-041 THE Council of the Corporation of the Municipality of Bayham, in accordance with the provisions of the PLANNING ACT, hereby enacts as follows: 1) THAT Amendment No. 33 to the Official Plan of the Municipality of Bayham is hereby adopted. 2) THAT the Clerk is hereby authorized and directed to make an application to the County of Elgin for approval of the aforementioned Amendment No. 33 to the Official Plan of the Municipality of Bayham. 3) THAT no part of this By-law shall come into force and take effect until approved by Elgin County. ENACTED AND PASSED this 18th day of May 2023. MAYOR CLERK OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM AMENDMENT NO. 33 1. PURPOSE The purpose of the Official Plan Amendment is to add a new site-specific sub-section to permit the severance of an existing dwelling made surplus through farm consolidation that does not conform to policy Section 2.1.7.1 which requires a dwelling to be owned by the farm operation within the Bayham municipal boundary. This would facilitate a future Consent application to sever the existing dwelling. 2. LOCATION The Official Plan Amendment will be applicable to lands known as Concession 2, Part of Lots 10 and 11 and known municipally as 55106 Vienna Line. 3. BASIS OF THE AMENDMENT The subject lands are characterized as a farmed parcel with a dwelling, bunkhouse, barn and garage, as well as several farm buildings to be removed. The subject lands are located on the north side of Vienna Line, east of Brown Road and west of Vienna. The property has lot frontage of 365.19 m (1,198 ft) and varying lot depth, with two existing driveway accesses to Vienna Line, one which could be devoted to the proposed severed residential lands and one devoted to the farm and supplementary farm dwelling. Surrounding uses are agricultural in all directions as well as a rural residential parcel across Vienna Line. The Provincial Policy Statement, 2020 and the Elgin County Official Plan permit surplus farm dwelling severances where appropriate and where new residential dwellings are prohibited, which in Bayham is accomplished by way of Conditions of the Consent to have the owners obtain Zoning By-law Amendment approval from the Municipality. The Bayham Official Plan only permits surplus farm dwelling severances where the farm operation owns a dwelling within the Municipality. The subject farm operation has a principal dwelling approximately 6.8 kilometres to the west within the Township of Malahide, therefore, the farm operation does have a local presence even though the principle dwelling is in Malahide, therefore, specifically permitting one surplus farm dwelling severance by way of new policy text section indicating the location of the lands and permission for the severance would be in conformity to the Official Plan. 4. DETAILS OF THE AMENDMENT a) Section 2.1.7 of the Official Plan of the Municipality of Bayham is hereby amended to add the following subsection: 2.1.7.6 Notwithstanding Section 2.1.7.1, the dwelling located in Concession 2, Part of Lots 10 and 11 and known municipally as 55106 Vienna Line, and existing as of ____ (month/year of approval), may be severed as a surplus farm dwelling, whereas the primary farm dwelling retained by the proponent farm operation, or a registered owner of the proponent farm operation is located within an adjacent municipality. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-042 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD MAY 18, 2023 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held May 18, 2023 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF MAY 2023. ____________________________ _____________________________ MAYOR CLERK