HomeMy WebLinkAboutApril 21, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, April 21, 2016
7:00 p.m.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS WAYNE CASIER
RANDY BREYER
ED KETCHABAW
STAFF PRESENT:
CAO PAUL SHIPWAY
DRAINAGE SUPERINTENDENT BILL KNIFTON
TREASURER LORNE JAMES
CLERK'S ASSISTANT BRENDA GIBBONS
1. CALLTO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
Mayor Ens declared an interest in Item 10.2-A as he has a relative involved in the watershed to
which the drainage pertains and vacated the Council Chambers during discussion.
Councillor Breyer declared an interest in Item 11.1.2-A as he is the owner of the Bayham
Family Table Restaurant and did not take part in the discussion.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None.
4. ANNOUNCEMENTS
A. Straffordville Hall Committee raised $8,260.00 in their online auction fundraiser and will be
presenting a cheque in the near future to be utilized toward matching funds for the Canada
150 grant
B. The next fundraiser by the Straffordville Hall Committee is Bayham's Got Talent being held
on Saturday, April 30 from 7 — 10pm at the Vienna Community Centre. Admission is by
donation and there will be snacks and non-alcoholic beverages available for purchase.
C. The Straffordville Hall Committee is hosting a fundraiser barbeque on Saturday, June 18,
2016 at the Bayham United Church with seatings at 4:30 —5:30 p.m. and 6:00 — 7:00 p.m.
5. DELEGATIONS
None.
2016 Council Minutes April 21, 2016
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held April 7, 2016
B. Special Meeting held April 12, 2016
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT the minutes of the regular meeting held April 7, 2016 and the special meeting held April
12, 2016 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES—SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Committee of Adjustment Notice of Decision 1841449 Ontario Inc.
B. Committee of Adjustment Notice of Decision Vogelsang
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT correspondence items 10.1.1-A— 10.1.1-B be received for information.
CARRIED
10.1.2 Requiring Action
2016 Council Minutes April 21, 2016
10.2 Reports to Council
A. Report DS-20/16 by Bill Knifton, Chief Building Official/Drainage Superintendent re Petition
for Drainage from Road Authority
Mayor Ens vacated the Council Chambers during discussion.
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk
of the Petition for drainage works from the Municipality of Bayham's Road
Operations Supervisor, Ed Bradfield.
THAT Report DS-20/16 regarding the petition for drainage and for drainage improvement be
received;
AND THAT Council wishes to proceed with this matter and appoints Spriet Associates,
Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and
Section 8(1) of the Drainage Act, for Council's consideration.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. County of Elgin By-law 16-07 being a By-law for the adoption of the 2016 Budget and to
establish the 2016 Tax Ratios and Rates for the County Constituent Municipalities
B. Ministry of Finance re Business Property Tax Capping
C. Ernie Hardeman, MPP Oxford re Municipal Elections Modernization Act
D. Long Point Region Conservation Authority minutes of annual general meeting held
February 26, 2016
E. Township of Malahide re East Elgin Secondary School Co-operative Education Program
F. Town of Tillsonburg re Memorandum —OPAL Request for Resolution
G. Elgin County re Elgincentives Community Improvement Plan
H. Township of North Frontenac re Independent Electrical System Operator Review of
Request for Proposal Process for the Award of Renewable Energy Contracts
I. Ministry of Community Safety and Correctional Services re Strategy for a Safer Ontario
J. Township of Georgian Bay re Enforcement of 'No Wake' Zones
K. Ministry of Citizenship, Immigration and International Trade re Lincoln M. Alexander Award
L. Ontario Energy Board Notice re cost recovery mechanisms
2016 Council Minutes April 21, 2016
M. Elgin County By-Law 16-11 being a By-law for the Regulation of Traffic
N. Municipality of Bayham 2016 Budget Infographics
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT correspondence items 11.1.1-A— 11.1.1-N be received for information;
AND THAT items C, E & H be supported by the Council of the Municipality of Bayham.
CARRIED
11.1.2 Requiring Action
A. Museums Bayham Advisory Board & Committee Resolution re unstaffed static display
Councillor Breyer did not take part in the discussion.
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT the Council of the Municipality of Bayham supports the proposal from Randy Breyer for
an unstaffed static display in the Bayham Family Table Restaurant for the 2016 season.
AND THAT the Curator to be hired develop the static display to be placed at the Bayham
Family Table Restaurant.
CARRIED
B. Museums Bayham Advisory Board & Committee Resolution re future of the preservation of
the Edison story
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the Council of the Municipality of Bayham supports that the current building lot and the
current funds that were raised by the building committee be kept in their current state until a
final decision is made regarding the Edison Museum.
CARRIED
11.2 Reports to Council
A. Report TR-11/16 by Lorne James, Treasurer re 2017 Budget Schedule
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT Staff Report TR-11/16 re 2017 Budget Schedule be received for information;
AND THAT the proposed Budget Guidelines and meeting dates be approved as set out in
Report TR-11/16.
CARRIED
2016 Council Minutes April 21, 2016
B. Report TR-14/16 by Lorne James, Treasurer re Charitable Donations Receipt Policy
Moved by: Councillor Breyer
Seconded by: Councillor Casier
THAT Report TR-14/16 re Charitable Donations Receipt Policy be received for information;
AND THAT staff be directed to bring forward a by-law to authorize a Charitable Donations
Procedure for Council consideration.
CARRIED
C. Report TR-15/16 by Lorne James, Treasurer re Final Tax Due Dates
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report TR-15/16 re Final Tax Due Dates be received for information.
CARRIED
D. Report CAO-31/16 by Paul Shipway, CAO re RFT 16-03 Line Painting
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report CAO-31/16 re RFT 16-03 Line Painting be received for information;
AND THAT staff be directed to bring forward a by-law for Council consideration for a Three (3)
Year Contract with KDN Pavement Marking Ltd. in the amount of$4.75/liter.
CARRIED
E. Report CAO-32/16 by Paul Shipway, CAO re Tree Planting Considerations
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT Report CAO-31/16 re Tree Planting Considerations be received for information;
AND THAT Council direct staff to support Option 2, amending clause 4 to include trees be
planted within two (2) meters from the private/municipal property line;
AND THAT the above direction be incorporated into the Bayham Tree Policy (Tree Removal
Policy;
AND THAT staff be directed to create an application for the same commencing in 2017.
CARRIED
2016 Council Minutes April 21, 2016
12. BY-LAWS
A. By-Law 2016-030 Being a By-law to adopt the Capital Estimates for the Year 2016
B. By-Law 2016-031 Being a By-law to establish a levy for the year 2016 to adopt tax rates,
provide for penalty and interest in default of payment and the collection thereof
C. By-Law 2016-032 Being a By-law to adopt a Municipal Charitable Donation Receipt
Policy
D. By-Law 2016-033 Being a By-law to authorize the execution of an agreement between
the Municipality of Bayham and KDN Pavement Marking Ltd.
E. By-Law 2016-034 Being a By-law to authorize the execution of an agreement between
the Municipality of Bayham and the County of Elgin
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT By-laws 2016-030, 2016-031, 2016-032, 2016-033 and 2016-034 be read a first, second
and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
A. In Camera
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole
at 7:45 to discuss:
• a proposed or pending acquisition or disposition of land by the municipality or local
board
CARRIED
B. Confidential Item regarding a proposed or pending acquisition or disposition of land by the
municipality or local board (Harbour Lands)
C. Out of Camera
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the Committee of the Whole do now rise from the "In Camera" session at 8:03 p.m. with
nothing to report.
CARRIED
2016 Council Minutes April 21, 2016
D. Councillor Casier suggested inquiring on policing costs of the Aylmer Police Force.
Moved by: Councillor Casier
Seconded by: Councillor Breyer
WHEREAS the Council of the Corporation of the Municipality of Bayham strives to provide all
community services to its residents in a financially responsible manner;
AND WHEREAS, under Section 4(1) of the Police Services Act, municipalities are required to
provide adequate and effective police services in accordance with its needs;
AND WHEREAS the Municipality of Bayham currently receives policing services under
agreement from the Ontario Provincial Police (OPP);
AND WHEREAS the costs for the provision of such policing services by the OPP have
increased significantly in the last several years;
AND WHEREAS the Township of Malahide, which geographically surrounds the Town
of Aylmer and abuts the Municipality of Bayham, on April 8, 2016, requested costing for policing
services from the Town of Aylmer;
THEREFORE BE IT HEREBY RESOLVED that the Council of the Corporation of the
Municipality of Bayham does hereby request that the Town of Aylmer give consideration to
providing a costing to the Municipality of Bayham for the provision of policing services by the
Aylmer Police Service in a manner comparable or greater to the service levels currently being
provided by the OPP; it being pointed out that it is not the intent of the Council of the
Municipality of Bayham to contribute to any expenses that might be incurred by Aylmer in order
to provide such police services 'costing' to the Municipality.
CARRIED
E. Councillor Casier suggested that Report CAO-28/16 re 2016 Sidewalk Inventory -
Assessment be brought back for further discussion.
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT staff be directed to bring Report CAO-28/16 re 2016 Sidewalk Inventory -Assessment
back to the next regular Council meeting for further discussion.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2016-035 Being a By-law to confirm all actions of Council
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT confirming By-law 2016-035 be read a first, second and third time and finally passed.
CARRIED
2016 Council Minutes April 21, 2016
16 ADJOURNMENT
Moved by: Councillor Breyer
Seconded by: Councillor Casier
THAT the Council meeting be adjourned at 8:13 p.m.
CARRIED
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MAYOR L A