HomeMy WebLinkAboutMarch 16, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, March, 16, 2023
7:00 p.m.
The March 16, 2023 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
CAOICLERK
DEPUTY CLERK
PLANNING COORDINATORIDEPUTY CLERK
FIRE CHIEFIBYLAW ENFORCEMENT OFFICER
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
ED KETCHABAW
RAINEY WEISLER
TIMOTHY EMERSON
DANFROESE
SUSAN CHILCOTT
THOMAS THAYER
MEAGAN ELLIOTT
MARGARET UNDERHILL
HARRY BARANIK
A Moment of Silence was held for the late Mayor of West Elgin, Duncan McPhail.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
Councillor Chilcott announced that there is a Food Handler Course being offered at the Port
Burwell Anglican Church on March 19tn from 9:00 am to 2:00 pm and to call the Church for more
information.
Councillor Chilcott also reminded residents of the St. Patty's Day Dance taking place at the
Straffordville Community Centre on Friday, March 17tn
Mayor Ketchabaw reminded those interested to apply to be on a Committee of Council to do so
by Friday, March 24tn
Mayor Ketchabaw also reminded residents of the March 21 st registration deadline for the March
27tn bulk garbage pick-up.
Council Minutes March 16, 2023
5. PRESENTATIONS
A. Port Burwell Fire Association re Items Obtained from Windfarm Grant
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT the presentation from the Port Burwell Fire Association re Items Obtained from
Windfarm Grant be received for information.
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Council Meeting held March 2, 2023
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT the minutes from the Regular Council Meeting held March 2, 2023 be approved as
presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
A. Deputy Mayor Weisler re Bill 5 — Stopping Harassment and Abuse by Local Leaders Act
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
WHEREAS all persons employed in Ontario should be guaranteed to work in an
environment free of workplace violence and harassment;
AND WHEREAS Ontario municipalities are required to have Workplace Violence and
Harassment Policy for municipal staff, and Codes of Conduct for Municipal Councillors
and Committee and Board members;
AND WHEREAS Bill 5 is entitled the "Stopping Harassment and Abuse by Local
Leaders Act", which received First Reading in August 2022;
AND WHEREAS Bill 5 proposes a requirement for the code of conduct for municipal
Councillors and members of local boards to include a requirement to comply with
workplace violence and harassment policies and permit municipalities and local
boards to direct the Integrity Commissioner to apply to the court to vacate a member's
seat if the Commissioner's inquiry determines that the member has contravened this
requirement;
Council Minutes
March 16, 2023
THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Bayham
expresses its support for Bill 5 — Stopping Harassment and Abuse by Local Leaders
Act;
AND FURTHER THAT this resolution be circulated to the Honourable Doug Ford,
Premier of Ontario; the Honourable Steve Clark, Minister of Municipal Affairs and
Housing; Rob Flack, Elgin -Middlesex -London Member of Provincial Parliament (MPP);
and, all Elgin County municipal partners.
CARRIED
9. OPEN FORUM
Two (2) members of the public spoke to item 13.2 D.
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report FR-03/23 by Harry Baranik, Fire Chief re Annual Service Report
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report FR-03/23 re 2022 Annual Fire and Emergency Services Report be received
for information.
CARRIED
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting for a Proposed Minor Variance — A-01/23, 12 Elizabeth, Blatz
B. Notice of Public Meeting for a Proposed Minor Variance — A-02/23, 55210 Maple Grove
Line, Froese
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
Council Minutes March 16, 2023
THAT items 12.1.1 A and B be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A Report DS-13/23 by Margaret Underhill, Planning Coo rdinatorlDeputy Clerk re Consent
Application E4-23 Underhill, R & L
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report DS-13/23 regarding Consent Application E4-23 Underhill be received for
information;
AND THAT Council recommend to the Elgin County Land Division Committee that
Consent Application E4-23 be granted subject to the following conditions and
considerations:
That the mobile home be removed from the severed parcel and the site condition
restored to the satisfaction of the municipality
? That the proposed severed lands configuration be revised to maximum lot area of
approximately 0.4 hectares in conformity to the Municipality of Bayham Official Plan
policies for surplus farm dwellings where the lot is not to be larger than necessary to
accommodate private water and sewer services
That the oversized accessory Quonset building/barn be removed completely and all
debris removed and the site restored to the satisfaction of the municipality
4 Rezoning of the severed lot from Agricultural (Al) to Site -specific Rural Residential
(RR-XX) Zone, including permission for reduced minimum front yard setback for the
existing dwelling
5 Rezoning of the retained lands from Agricultural (Al) to Special Agricultural (A2) to
prohibit new dwellings
6 That the owner purchase a civic number for the retained land
7 Planning Report fee payable to the municipality
8. Digital copy of the final survey provided to the municipality
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Howick Township re School Board Elections
B. City of Port Colborne re Call to Action: Review of the Cannabis Act
C. Municipality of Chatham -Kent re Bill 5 — Stopping Harassment and Abuse by Local
Leaders Act
Council Minutes March 16, 2023
D. Town of Grimsby re Barriers for Women in Politics
E. Municipality of Trent Lakes re Oath of.Office
F. Municipality of Dutton Dunwich re Review of Provincial Policy Statement
G. Town of Cobourg re Homeless and Unsheltered Persons
H. Municipality of Chatham -Kent re Call to the Provincial Government to End
Homelessness in Ontario
I. AHI & TDMH re Community Engagement
J. Elgin County re February 28, 2023 County Council Highlights
K. LPRCA re February 1, 2023 Board of Directors Meeting Minutes
L. Elgin County re What's New in Elgin March 2023
M. Susanne Schlotzhauer re Procedural By-law Issues
N. AHI & TDMH re Awards Received from Accreditation Canada
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT items 13.1.1 A — N be received for information.
e
13.1.2 Requiring Action
13.2 Reports to Council
A. Report CL-04/23 by Meagan Elliott, Deputy Clerk re Updates to Procedural By-law
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report CL-04/23 re Updates to Procedural By -Law be received for information;
AND THAT the by-law be brought forward to adopt as presented.
B. Report CL-05/23 by Meagan Elliott, Deputy Clerk re Municipal Assistance Request
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
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Council Minutes
March 16, 2023
THAT Report CL-05/23 re Municipal Assistance Request be received for information,
AND THAT the proposed road closure and staff resource request for the Port Burwell
Santa Clause Parade be approved with the ability to utilize the OPP as a backup and, if
utilized, compensate from the Municipal Assistance Budget, subject to provision of liability
insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of
Bayham as additional insured;
AND THAT the use of ten (10) safety cones be provided for the event with a deposit of
$10/item to be provided to the Municipality prior to the event;
AND THAT staff be directed to advise external agencies of the event and obtain County
approval for use of County roads for noted closures;
AND THAT staff be directed to further coordinate details of the events with the event
contacts;
AND THAT the Municipality of Bayham reserves the right to revoke said approvals at any
time for any reason.
CARRIED
C. Report CL-06/23 by Meagan Elliott, Deputy Clerk re Municipal Website Procurement —
GHD Digital
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report CL-06/23 re New Municipal Website Procurement — GHD Digital be
received for information;
AND THAT Council approve the sole -source of the Municipality's website development
to GHD Digital in accordance with their quote provided, dated March 9, 2023, in the
amount of $17,650 + HST;
AND THAT an appropriate authorizing by-law to execute an agreement with GHD Digital
for Website Design Services be brought forward for Council's consideration;
AND THAT staff proceed with the creation of a Municipal Social Media Policy for Council
consideration.
CARRIED
The Council Meeting recessed for a break at 8:10 pm and returned at 8:17 pm
D. Report CAO-16/23 by Thomas Thayer, CAOI Clerk re Detailed Costing and Timeline
Update — Straffordville Community Centre Expansion
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
Council Minutes
March 16, 2023
THAT Report CAO-16/23 re Detailed Costing and Timeline Update — Straffordville
Community Centre Expansion be received for information;
AND THAT the detailed costing for the proposed SCC Expansion be referred back to
staff for further discussion and presentation to Council in Q2 2023.
WARTZWKI
14. BY-LAWS
A. By-law No. 2023-011 Being a by-law to provide for the regulation, restriction and
prohibition of the keeping and the running at large of dogs in the Municipality of Bayham
B. By-law No. 2023-020 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and Viewcon Construction
Limited
C. By-law No. 2023-021 Being a by-law to govern the proceedings of the Council of the
Municipality of Bayham, and of its committees and the conduct of its members
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT By-law Nos. 2023-011, 2023-020 and 2023-021 be read a first, second and third
time and finally passed.
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT the Council do now rise to enter into an "In Camera" Session at 9:08 p.m. to
discuss:
A. Confidential Report re Labour relations, employee negotiations (Human Resources)
16.2 Out of Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Council do now rise from the "In Camera" session at 9:24 p.m. and report on
Confidential Report re Labour relations, employee negotiations (Human Resources).
CARRIED
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Council Minutes
Moved by: Councillor Emerson
Seconded by: Councillor Froese
March 16, 2023
THAT Confidential Report CAO-17/23 re Labour relations, employee negotiations
(Human Resources) be received for information;
AND THAT staff proceed as directed.
CARRIED
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2023-022 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Confirming By-law No. 2023-022 be read a first, second and third time and finally
passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT the Council meeting be adjourned at 9:25 p.m.
CARRIED
MAYOR C Nk
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