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HomeMy WebLinkAboutMarch 16, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, March, 16, 2023 7:00 p.m. The March 16, 2023 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK PLANNING COORDINATORIDEPUTY CLERK FIRE CHIEFIBYLAW ENFORCEMENT OFFICER 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER TIMOTHY EMERSON DANFROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL HARRY BARANIK A Moment of Silence was held for the late Mayor of West Elgin, Duncan McPhail. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Chilcott announced that there is a Food Handler Course being offered at the Port Burwell Anglican Church on March 19tn from 9:00 am to 2:00 pm and to call the Church for more information. Councillor Chilcott also reminded residents of the St. Patty's Day Dance taking place at the Straffordville Community Centre on Friday, March 17tn Mayor Ketchabaw reminded those interested to apply to be on a Committee of Council to do so by Friday, March 24tn Mayor Ketchabaw also reminded residents of the March 21 st registration deadline for the March 27tn bulk garbage pick-up. Council Minutes March 16, 2023 5. PRESENTATIONS A. Port Burwell Fire Association re Items Obtained from Windfarm Grant Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the presentation from the Port Burwell Fire Association re Items Obtained from Windfarm Grant be received for information. 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held March 2, 2023 Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the minutes from the Regular Council Meeting held March 2, 2023 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION A. Deputy Mayor Weisler re Bill 5 — Stopping Harassment and Abuse by Local Leaders Act Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott WHEREAS all persons employed in Ontario should be guaranteed to work in an environment free of workplace violence and harassment; AND WHEREAS Ontario municipalities are required to have Workplace Violence and Harassment Policy for municipal staff, and Codes of Conduct for Municipal Councillors and Committee and Board members; AND WHEREAS Bill 5 is entitled the "Stopping Harassment and Abuse by Local Leaders Act", which received First Reading in August 2022; AND WHEREAS Bill 5 proposes a requirement for the code of conduct for municipal Councillors and members of local boards to include a requirement to comply with workplace violence and harassment policies and permit municipalities and local boards to direct the Integrity Commissioner to apply to the court to vacate a member's seat if the Commissioner's inquiry determines that the member has contravened this requirement; Council Minutes March 16, 2023 THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Bayham expresses its support for Bill 5 — Stopping Harassment and Abuse by Local Leaders Act; AND FURTHER THAT this resolution be circulated to the Honourable Doug Ford, Premier of Ontario; the Honourable Steve Clark, Minister of Municipal Affairs and Housing; Rob Flack, Elgin -Middlesex -London Member of Provincial Parliament (MPP); and, all Elgin County municipal partners. CARRIED 9. OPEN FORUM Two (2) members of the public spoke to item 13.2 D. 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report FR-03/23 by Harry Baranik, Fire Chief re Annual Service Report Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report FR-03/23 re 2022 Annual Fire and Emergency Services Report be received for information. CARRIED 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting for a Proposed Minor Variance — A-01/23, 12 Elizabeth, Blatz B. Notice of Public Meeting for a Proposed Minor Variance — A-02/23, 55210 Maple Grove Line, Froese Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler Council Minutes March 16, 2023 THAT items 12.1.1 A and B be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A Report DS-13/23 by Margaret Underhill, Planning Coo rdinatorlDeputy Clerk re Consent Application E4-23 Underhill, R & L Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-13/23 regarding Consent Application E4-23 Underhill be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E4-23 be granted subject to the following conditions and considerations: That the mobile home be removed from the severed parcel and the site condition restored to the satisfaction of the municipality ? That the proposed severed lands configuration be revised to maximum lot area of approximately 0.4 hectares in conformity to the Municipality of Bayham Official Plan policies for surplus farm dwellings where the lot is not to be larger than necessary to accommodate private water and sewer services That the oversized accessory Quonset building/barn be removed completely and all debris removed and the site restored to the satisfaction of the municipality 4 Rezoning of the severed lot from Agricultural (Al) to Site -specific Rural Residential (RR-XX) Zone, including permission for reduced minimum front yard setback for the existing dwelling 5 Rezoning of the retained lands from Agricultural (Al) to Special Agricultural (A2) to prohibit new dwellings 6 That the owner purchase a civic number for the retained land 7 Planning Report fee payable to the municipality 8. Digital copy of the final survey provided to the municipality CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Howick Township re School Board Elections B. City of Port Colborne re Call to Action: Review of the Cannabis Act C. Municipality of Chatham -Kent re Bill 5 — Stopping Harassment and Abuse by Local Leaders Act Council Minutes March 16, 2023 D. Town of Grimsby re Barriers for Women in Politics E. Municipality of Trent Lakes re Oath of.Office F. Municipality of Dutton Dunwich re Review of Provincial Policy Statement G. Town of Cobourg re Homeless and Unsheltered Persons H. Municipality of Chatham -Kent re Call to the Provincial Government to End Homelessness in Ontario I. AHI & TDMH re Community Engagement J. Elgin County re February 28, 2023 County Council Highlights K. LPRCA re February 1, 2023 Board of Directors Meeting Minutes L. Elgin County re What's New in Elgin March 2023 M. Susanne Schlotzhauer re Procedural By-law Issues N. AHI & TDMH re Awards Received from Accreditation Canada Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT items 13.1.1 A — N be received for information. e 13.1.2 Requiring Action 13.2 Reports to Council A. Report CL-04/23 by Meagan Elliott, Deputy Clerk re Updates to Procedural By-law Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report CL-04/23 re Updates to Procedural By -Law be received for information; AND THAT the by-law be brought forward to adopt as presented. B. Report CL-05/23 by Meagan Elliott, Deputy Clerk re Municipal Assistance Request Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler 5 Council Minutes March 16, 2023 THAT Report CL-05/23 re Municipal Assistance Request be received for information, AND THAT the proposed road closure and staff resource request for the Port Burwell Santa Clause Parade be approved with the ability to utilize the OPP as a backup and, if utilized, compensate from the Municipal Assistance Budget, subject to provision of liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT the use of ten (10) safety cones be provided for the event with a deposit of $10/item to be provided to the Municipality prior to the event; AND THAT staff be directed to advise external agencies of the event and obtain County approval for use of County roads for noted closures; AND THAT staff be directed to further coordinate details of the events with the event contacts; AND THAT the Municipality of Bayham reserves the right to revoke said approvals at any time for any reason. CARRIED C. Report CL-06/23 by Meagan Elliott, Deputy Clerk re Municipal Website Procurement — GHD Digital Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report CL-06/23 re New Municipal Website Procurement — GHD Digital be received for information; AND THAT Council approve the sole -source of the Municipality's website development to GHD Digital in accordance with their quote provided, dated March 9, 2023, in the amount of $17,650 + HST; AND THAT an appropriate authorizing by-law to execute an agreement with GHD Digital for Website Design Services be brought forward for Council's consideration; AND THAT staff proceed with the creation of a Municipal Social Media Policy for Council consideration. CARRIED The Council Meeting recessed for a break at 8:10 pm and returned at 8:17 pm D. Report CAO-16/23 by Thomas Thayer, CAOI Clerk re Detailed Costing and Timeline Update — Straffordville Community Centre Expansion Moved by: Councillor Chilcott Seconded by: Councillor Emerson Council Minutes March 16, 2023 THAT Report CAO-16/23 re Detailed Costing and Timeline Update — Straffordville Community Centre Expansion be received for information; AND THAT the detailed costing for the proposed SCC Expansion be referred back to staff for further discussion and presentation to Council in Q2 2023. WARTZWKI 14. BY-LAWS A. By-law No. 2023-011 Being a by-law to provide for the regulation, restriction and prohibition of the keeping and the running at large of dogs in the Municipality of Bayham B. By-law No. 2023-020 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Viewcon Construction Limited C. By-law No. 2023-021 Being a by-law to govern the proceedings of the Council of the Municipality of Bayham, and of its committees and the conduct of its members Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-law Nos. 2023-011, 2023-020 and 2023-021 be read a first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an "In Camera" Session at 9:08 p.m. to discuss: A. Confidential Report re Labour relations, employee negotiations (Human Resources) 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" session at 9:24 p.m. and report on Confidential Report re Labour relations, employee negotiations (Human Resources). CARRIED 7 Council Minutes Moved by: Councillor Emerson Seconded by: Councillor Froese March 16, 2023 THAT Confidential Report CAO-17/23 re Labour relations, employee negotiations (Human Resources) be received for information; AND THAT staff proceed as directed. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-022 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-law No. 2023-022 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 9:25 p.m. CARRIED MAYOR C Nk 8