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HomeMy WebLinkAboutApril 06, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – SCC Main Hall Thursday, April 6, 2023 7:00 p.m. 7:30 p.m. Public Planning Meeting – 3 Applications This Meeting will be held in person and will not be live-streamed or recorded to YouTube. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS A. Inspector Mark Loucas re 2022 Elgin County OPP Year End Report B. Elgin County Warden Ed Ketchabaw and Chief Administrative Officer Julie Gonyou re Elgin County 2023 Update 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held March 16, 2023 B. Special Council Meeting held March 23, 2023 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information Council Agenda April 6, 2023 2 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-06/23 by Ed Roloson, Manager of Capital Projects|Water/Wastewater Operations re Municipality of Bayham Water Distribution System – Service Disruptions 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re Minor Variance Application A-01/23 Blatz B. Notice of Decision re Minor Variance Application A-02/23 Froese C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-01/23 Froese D. Notice of Public Meeting re Proposed Zoning By-law Amendment and Proposed Official Plan Amendment ZBA-02/23 & OPA-02/23 Thompson E. Notice of Public Meeting re Proposed Zoning By-law Amendment and Proposed Official Plan Amendment ZBA-03/23 & OPA-03/23 Schep F. Notice of Public Meeting re Proposed Official Plan Amendment OPA-01/23 Lankhuijzen Farms Ltd. G. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-04/23 Rideout & Lavallee H. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-05/23 Hiebert 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-16/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Development Agreement re Minor Variance A-02/23 Froese B. Report DS-17/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Consent Application E95022 Hiebert 56282 & 56284 Heritage Line C. Report DS-18/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Consent Application E10-23 Neufeld 23 Centre Street D. Report DS-19/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Consent Application E16-23 Obar 11643 Plank Road E. Report DS-20/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Consent Application E20-23 Wagler Homes Inc 53871 Church Street 13. FINANCE AND ADMINISTRATION Council Agenda April 6, 2023 3 13.1 Correspondence 13.1.1 Receive for Information A. City of Niagara Falls re Barrier for Women in Politics B. City of Cambridge re Barrier for Women in Politics C. Town of Plympton-Wyoming re Barriers for Women in Politics D. Howick Township re Support for the School Bus Stop Arm Cameras E. Western Ontario Wardens Caucus re Cannabis Act Review F. Town of Greater Napanee re Reducing Municipal Insurance Costs G. Township or Lucan Biddulph re Future Accuracy of Permanent Register of Electors H. Town of Carleton Place re Lanark County Interval House and Community Support I. Township of Lake of Bays re Oath of Office J. Municipality of North Perth re School Bus Stop Arm Cameras K. Town of Essex re Declarations of Emergency of Homelessness, Mental Health and Opioid Addiction L. Town of Essex re Tax Classification of Short-Term Rental Units M. Town of Essex re Reinstatement of Legislation Permitting a Municipality to Retain Surplus Proceeds from Tax Sales N. Elgin Federation of Agriculture re Agriculture Land Impact Assessments O. County of Elgin re Request to Review By-law EC-1 Parking By-law P. Association of Ontario Road Supervisors re New Fee Proposed by Enbridge Gas Q. County of Elgin re March 14, 2023 Elgin County Council Highlights 13.1.2 Requiring Action 13.2 Reports to Council A. Report TR-10/23 by Lorne James, Treasurer re 2023 Q1 Variance Report B. Report CL-07/23 by Meagan Elliott, Deputy Clerk re Councillor Appointments to Committees C. Report CAO-20/23 by Thomas Thayer, CAO|Clerk re Follow-Up Report – Detailed Costing and Timeline Update – Straffordville Community Centre Expansion Council Agenda April 6, 2023 4 D. Report CAO-21/23 by Thomas Thayer, CAO|Clerk re Curbside Waste Disposal Services E. Report CAO-25/23 by Thomas Thayer, CAO|Clerk re Port Burwell Fire Hall Generator Replacement 14. BY-LAWS A. By-law No. 2023-025 Being a by-law to authorize the execution of a development agreement between Jesse and Sarah Froese and the Corporation of the Municipality of Bayham B. By-law No. 2023-026 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and HRI Group Inc. for stabilization measures of the Port Burwell Lighthouse C. By-law No. 2023-027 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and GHD Digital for website development services 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera A. Confidential Report re Labour Relations, Employee Negotiations (Human Resources) B. Confidential Report re Litigation or Potential Litigation Affecting the Municipality (Drainage) C. Confidential Report re Personal Matters about an Identifiable Individual (Committee Appointments) 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-028 Being a by-law to confirm all actions of Council 18. ADJOURNMENT Inspector Mark Loucas, Detachment Commander David Jenkins, PSB Chair Carolyn Krahn, PSB Secretary-Administrator Reporting On Our Progress Elgin Group Police Services Board SPRING 2023 Agenda Part 1: Detachment Update from Inspector Mark Loucas Part 2: Elgin County OPP 2022 Annual Report Part 3: Police Services Board Update Elgin Group Police Services Board Update from Inspector Loucas Elgin Group Police Services Board Elgin Group Police Services Board Elgin County OPP 2022 Annual Report Crime Management Plan Crime Prevention Traffic Management Strategy Increased Traffic and Public Safety on Roadways, Waterways and Trails Community Policing Committees Enhanced Relationships with Local Municipalities, Policing Partners and Local Community Supports Community Street Crimes Unit Intelligence Led Policing ATV/Marine Patrols Traffic Management Unit Community Mobilization and Engagement Community Safety Officer/Media Officer Elgin Group Police Services Board PSB Update 2023 Police Services Board David Jenkins, Chair Provincial Appointee Trudy Kanellis, Vice-Chair Provincial Appointee Dominique Giguère Municipal Appointee, Eastern Elgin Andrew Sloan Municipal Appointee, Central Elgin Ida McCallum Community Representative, Western Elgin Carolyn Krahn Secretary-Administrator Elgin Group Police Services Board PSB Update Section 10 (OPP) Agreements will be terminated and Section 10 (OPP) Boards will be dissolved. Section 10 municipalities were required to submit a proposal indicating the preferred composition for their new OPP detachment boards. On behalf of the participating municipalities, the Secretary- Administrator submitted an application for status quo board composition in June 2021: Community Safety and Policing Act (CSPA) • one (1) elected representative appointed by resolution from Eastern Elgin, alternating every three (3) years between the Township of Malahide and the Municipality of Bayham; • one (1) elected representative appointed by resolution of the Council of the Municipality of Central Elgin for a three (3) year term; • one (1) community representative from Western Elgin, appointed by resolution jointly by the Township of Southwold, the Municipality of Dutton/Dunwich, and the Municipality of West Elgin for a three (3) year term; and • two (2) persons appointed by the Lieutenant Governor in Council. Ministry Approval of Board Composition1 Establish New OPP Board2 Review Board Member Compensation3 Establish Board Budget4 Elgin Group Police Services Board Next Steps Elgin Group Police Services Board We want to hear from you! Feedback Elgin County OPP 2022 Annual Report “Committed to public safety, delivering proactive and innovative policing in partnership with our communities” 3 Elgin Group Police Services Board Chair: Sally Martyn Ida McCallum Trudy Kanellis Dan Froese Dave Jenkins CAO: Julie Gonyou Detachment Commander Our Elgin Group Police Services Board is extremely appreciative of how responsive our members have been responding to traffic complaints and all of the diverse calls for service within Elgin County during this busy year. Chair Sally Martyn transitioned out of her role as chair of the Police Services Board at the end of 2022, and we wish to thank her for the support and dedication she demonstrated towards enhancing community safety in Elgin County. I am very pleased to be your Detachment Commander and on behalf of each of you, the dedicated officers and staff of the Elgin County OPP Detachment, it gives me great pleasure to present the 2022 Annual Report. This report will showcase the high level of commitment that the Elgin County OPP has brought to all municipalities within Elgin County. Elgin officers and administrative staff have worked in partnership with numerous stakeholders, partners, community groups, and services throughout the year to help us achieve our organizational commitments. Several significant, provincial protests created unique and unprecedented challenges which caused us to reflect and adjust how we conducted daily operations. Additionally, the completion of the amalgamation between the Chatham-Kent and Elgin Detachments has further strengthened our operational capacity and has significantly improved the availability of resources and equipment. In 2022, our policing priorities were focused on achieving the key commitments from our 2020-2022 Detachment Action Plan, which included crime prevention, increased traffic and public safety on our roadways, waterways, and trails, and enhanced relationships with our municipalities, policing partners, and local community supports/resources. As we prepare our 2023 Detachment Action Plan, we will build upon our past successes while incorporating organizational commitments with local community priorities to reflect a responsive and inclusive service delivery model. Inspector Mark Loucas 4 Elgin County OPP Detachment staffing numbers increased in 2022 as a result of an amalgamation with the Chatham-Kent OPP Detachment. Further, the anticipated results from the Provincial Service Delivery Model are extremely positive and will result in increased staffing for our detachment. The final results will be shared once they are officially released. Community Mobilization Engagement Regional Analyst Court Services / Security Officers Community Safety Officer Street Crime Unit (3) Civilian Administrative Assistants Detective Constables (5) Detachment Sergeant Detective Sergeant (2) Traffic Management (3) Emergency Response Team (Vacant) Patrol Constables (54) Patrol Sergeants (8) Auxiliary Unit (12) Elgin County CAO ELGIN COUNTY OPP Police Service Board Inspector Detachment Commander Staff Sergeant Detachment Manager Staff Sergeant Detachment Manager 5 Elgin County Auxiliary Unit 2022 Year in Review The Elgin Auxiliary Unit has an operational capacity of 14 members. Since March 16, 2020, the majority of members within the OPP Auxiliary Program were stood down from active duty, while the organization addressed COVID-19 restrictions. On June 8, 2020, the Auxiliary program began implementing a three-phased approach for its members to begin returning to active duty. Due to the resurgence of COVID 19 member’s attendance and assistance was limited. Several members were successful in achieving full-time status and others departed the program for personal reasons. A plan to actively recruit members to the unit commenced in late December and will continue into the new year. PC Alexandria CULLEN was presented with the Keirstead Award for Outstanding contributions to the OPP Auxiliary Program. (Pictured with Insp LOUCAS and PC WIEBE) 6 2020 - 2022 Action Plan Our Annual Business Plan has been changed to a three-year Action Plan to coincide with the new OPP three-year Strategic Plan. Our 2020 - 2022 Action Plan priorities as identified with community and Police Service Board consultation are: 1.Crime -To prevent and investigate property crime. -Continued support and engagement in the intelligence-led policing-crime abatement strategy. (ILP-CAS).-Work in collaboration with local community resources/groups to facilitate a trusted and victim-centered approach in our processes, policies, and programs. 2.Traffic -Concentrating on “The Big Four” causal factors of fatal, personal injury, and property damagecollisions which include: impaired driving, speeding/aggressive driving, inattentive/distracteddriving, and seat belt use.-To sustain a continuous and year-round focus on the causal factors of motorized vehicle collisions on our roadways, waterways, and trails.3.Other-Streamline collision reporting through the implementation of a Detachment Collision ReportingCentre (CRC).-Identify and implement co-response options such as our Mental Crisis Response Team (MCRT) for non-police-related demands for service. -Develop and finalize a transfer of care protocol with the St. Thomas Elgin General Hospital(STEGH). Crime Management Plan Elgin County Detachment has a comprehensive Crime Management Plan that is administered through the leadership of Regional Detective Sergeant Victoria Loucks. The Crime Unit includes five detectives assigned to major case investigations and three detectives assigned to the Community Street Crime Unit (CSCU). The CSCU is responsible for investigating property crimes and drug investigations. The Domestic Violence Investigator position was vacated in 2022 and a process is being established to replace this member.The Crime Unit is responsible for oversight and investigation of all serious crimes that occur in our detachment area. The foundation of the plan supports the OPP Results Driven Policing methodology and focuses on public safety through crime prevention and investigative excellence. 7 Traffic Management Strategy Elgin County Detachment has developed a Traffic Management Strategy with a goal of reducing motor vehicle collisions, specifically those that result in injury and death. Our focus in 2022 continued to be enforcement and education around aggressive driving, impaired driving, seat belt use, and distracted driving. These four driving habits are within complete control of the driver and together can have the largest impact on road safety. Elgin County Detachment continues to employ a Traffic Management Unit (TMU) responsible for enhanced traffic enforcement within Elgin County. Our TMU is dedicated to responding to community-identified traffic issues as well as issues identified through analysis by our Regional Analyst and the Focused Patrol Program. The unit continues to utilize speed measuring devices to capture data and coordinate responses to traffic concerns. Community Policing Committees Elgin County OPP is very fortunate to have a strong, well-established network of Community Policing Committees to represent the municipalities we serve. We work in partnership with our committees to identify and resolve issues of crime and traffic concerns that are identified by the community. Additionally, our committee members volunteer countless hours of their time to support many community initiatives; particularly those that assist children, the elderly, and vulnerable groups. Elgin County has Community Policing Committees located in West Elgin, Southwold, Dutton- Dunwich, Port Stanley, Belmont, Malahide, and Bayham. Elgin County OPP is very appreciative of the hard work all of our committees do to support their community and the OPP. Although hampered by the COVID-19 pandemic, we continue to liaise with our committees using the Ontario Mobilization & Engagement Model of Community Policing. Additionally, all of our committees are now using the model as a guide to assist them in setting priorities and objectives. 8 Community Mobilization and Engagement What is Community Mobilization and Engagement? Elgin County OPP follows Ontario's Community Mobilization and Engagement Model of Community Policing. Prevention and early intervention by collaboratively working with community partners have proven effective in providing the greatest impact and lasting solutions for crime reduction and preventing victimization. Building strong relationships with community residents and stakeholders remains an effective and efficient method of preventing crime and increasing the quality of life for the residents of Elgin County. This approach allows for more flexibility in addressing policing needs and priorities at the local level, by involving community residents in efforts to improve the overall quality of life in their communities. Community mobilization and engagement also allows for a fundamental shift in police work from the traditional response to calls for service towards a more holistic approach that builds upon localized community capacity to address the risk factors associated with crime and victimization. The goal of engaging the community is to move from police-led initiatives to community-led initiatives that contribute to the safety of all. The following Community Mobilization Projects remain a priority for Elgin County OPP: •Elgin Community Drug and Alcohol Strategy Development •Elder Abuse Prevention •Mental Health and Crisis Response Team •Police and Hospital Transition Framework •Senior Frauds/Scams •Rapid Response Working Group – Alzheimer’s Society 9 Elgin County Drug and Alcohol Strategy Based on community concerns, in 2018 the Elgin Situation Table identified a need for a comprehensive drug and alcohol strategy within our community. A dedicated workgroup/task force was formed with the primary focus of developing a collaborative plan based on a “Four Pillars” approach of prevention, treatment, harm reduction, and justice. The mission: Create, implement, and evaluate a comprehensive drug and alcohol strategy that meets the needs of our community based on the pillars of prevention, treatment, harm reduction, and justice. The vision: A safe and healthy Community in Elgin County without the negative impacts of drugs and alcohol. The workgroup has worked hard to continue to develop a community-based Drug and Alcohol Strategy, while navigating the challenges of the pandemic. Community Safety Officer / Media Officer Constable Brett PHAIR was identified as our Community Safety Officer (CSO) and media officer in 2022 and has continued to achieve successes with strengthening connections with community stakeholders, schools, and media partners. 10 MEDIA P/C PHAIR continued to work with our media partners within the County and surrounding area which has facilitated greater messaging for our communities regarding public safety, crime trends, and traffic issues. P/C PHAIR often provides reporting on regional issues for mainstream media at the request of West Region Headquarters. Social media continues to be a priority for P/C PHAIR which enables our communities to be instantly connected to investigations and police activities within their specific communities. SPECIAL PROJECTS ATV Patrols Marine Patrols Enhanced visibility on our roadways, waterways, and trails remains a priority for Elgin County OPP members. 11 ATV Patrols In recent years, Elgin County has experienced growth in rural trail usage with the establishment of the Talbot Trail ATV Club (TTAC). The TTAC have worked with several private property owners to establish over 100 kms of well-maintained ATV trails within Elgin County. As a result, ATV patrols along our county trails in response to community concerns has resulted in positive, community feedback regarding the enhanced OPP visibility and enforcement along our county trails. In 2022, Elgin County OPP received support in the acquisition of 2 ATV's dedicated to patrol the trails and be utilized during community events. Marine Unit Elgin County OPP marine members recorded over 156 hours of patrol during the 2022 season while responding to 65 calls for service. The marine unit is responsible for approximately 450 square kilometers of Lake Erie and covers approximately 220 kms of shoreline along the north shore of the Lake. Enhanced visibility along Lake Erie remains a priority for our marine operators to ensure the safety of community residents, swimmers, and boaters who enjoy our popular beaches including Port Glasgow, Port Stanley, Port Bruce, and Port Burwell along with Rondeau and Erieau. Through amalgamation, Elgin County OPP further conducts patrols and responds to calls for service along the shore of Lake Erie through to Essex County as well as Lake St. Clair and the Detroit River. 12 Community Street Crimes Unit The Elgin/Middlesex Community Street Crimes Unit (CSCU) have been extremely successful in 2022. The CSCU investigated 146 occurrences, executed 133 judicial warrants, charged 104 persons, and laid 675 charges. CSCU investigations required countless hours of investigative expertise from our members to maintain the safety and security of our community residents and business owners. Possess Stolen Property, Weapons – Number of charges: 16 Seized Items: • 2022 GMC Sierra Denali pickup • Polaris side by side • 5 Assorted Milwaukee hand tools (impact driver, reciprocating saw, angle grinder, circular saw,work light) • 2 Stolen licence plates • 12ga pump action shotgun • 4 Windows from an unknown job site • 2 Apple iPhones Oxford CSCU began investigating a suspect for the theft of multiple high end motor vehicles valued at over half a million dollars. On April 19, 2022, a pickup truck, that was later determined to be stolen, attended a gas station, filled up and drove off. The Elgin/Middlesex CSCU located the vehicle and the suspect was positively identified. After multiple attempts, the suspect was located and arrested. A subsequent search of the stolen vehicle yielded a black 12ga pump action shotgun as well as the keys to the stolen Polaris side-by-side and the tools stolen from the Oxford B&E (total value $93,900). Shoplifting: Number of charges: 11 Seized Items:• 75 grams Cocaine •3 vials Hydromorphone (2 microgram injection vials) • Remington 12ga pump action shotgun (barrel cut down) • x4 12ga shotgun shells from above gun (loaded in magazine tube) • .762 rifle round • 1 pill Dilaudid – 8mg • Guns parts (sawed off barrel, stock, handle) • x6 Spent/used 12ga shotgun shells • Drug packaging material On September 23, 2022, Huron OPP responded to a shoplifting/theft call. A male, later identified, stole a .22 cal Savage magazine from the store. Prior to the theft, the male had a conversation with store staff and made comments about having an SKS rifle and a large amount of ammunition. Huron OPP investigated and subsequently put out an officer safety BOLO. On September 26, 2022, the male returned to the store and staff contacted the OPP. The male was arrested and charged. Elgin/ Middlesex CSCU and Huron/Perth CSCU became involved and authored a Section 487.1 Telewarrant to Search. On September 26, 2022, members of the Elgin/Middlesex CSCU and Huron/ Perth CSCU executed the search warrant. Police located a loaded, sawed off 12ga shotgun, with four shells in the magazine tube and serial number obliterated. Spent shells, other gun parts were also located. Police seized 75gms of cocaine along with other indicia of drug trafficking (total value $8,764). Possess Stolen Property: Number of charges: 4 Seized Items: • 2019 Hyundai Tucson •28 Vicodin (Hydrocodone) • 6gms Fentanyl • 5.6gms Methamphetamine • Makita 2 Took Driver Set • Milwaukee ½” Drill • Segway Ninebot (battery powered scooters) • Ryobi 18V Battery • Milwaukee Shockwave Bit Set • Dewalt 20V Battery/Charger • Nike Air Jordan Shoes • Break and Enter Tools Elgin and Middlesex Counties experienced a surge in Break and Enters to car dealerships and auto service stations in 2022. On August 30, 2022, CSCU members located a stolen vehicle that was involved in previous break and enters. The suspect and another male were observed leaving the property and walking towards the stolen vehicle. CSCU intercepted both males and arrested them. The second male turned out to be the individual who was the subject of a previous search warrant executed by CSCU. Quantities of fentanyl and methamphetamine were located on the suspect along with the keys to the stolen vehicle. Members of Elgin/Middlesex CSCU and Oxford CSCU executed the search warrant resulting in police locating stolen property that assisted in solving thefts and break and enters in the area (approx. value $33,195). 13 19 All Calls for Service 2018-2022 All Calls for Service by Zone - 2022 20 Traffic Safety The safety of motorists on Elgin County roads has always remained a priority for Elgin Detachment. Our Traffic Management Team (TMU) is dedicated to enforcement and response to traffic complaints within the County. Elgin County OPP Officers conducted 690 static RIDE checks in 2022, including RIDE initiatives performed and funded through our RIDE Grant Funding Stream. For 2022, Elgin County was awarded $14,900 for RIDE checks, with all of the funds used to support RIDE checks throughout Elgin County. We have seen a significant increase in motor vehicle collisions in Elgin County in 2022 with a total of 1111. In 2021, our total collisions amounted to 887 for the year. The single largest causal factor increase during 2022 was animal related. Another factor for the increase was the implemenation of a Collision Reporting Centre which permits drivers from out of jurisdiction to report collisions to the Elgin County Detachment. We will continue to use statistical analysis and focus on targeted enforcement of Impaired Driving, Aggressive Driving, Seat Belt Use, and Distracted Driving to attempt to bring the total crashes down. These four factors can often be the difference between a minor crash with no injuries and a major crash resulting in injuries or death. Below are the comparison tables outlining collision statistics in Elgin County between 2021 – 2022. 21 Fatalities in Detachment Area: Total Collisions by Month Total Collisions by Primary Cause 22 Crime Prevention Throughout 2022, Elgin County Detachment continued our commitment to crime prevention. A large component of this goal is the pro-active education provided through media outlets, increased officer visibility, and adherence to the principles of Intelligence Led Policing. Using analytics from the Regional Analyst we identify areas of concern and assign officers to specific focused patrols related to crime and traffic trends. The creation of our Community Street Crimes Unit in conjunction with the expertise provided by our Crime Unit has increased the effectiveness of our investigations and provided targeted enforcement. 23 St. Thomas-Elgin Crime Stoppers Elgin County OPP continues to support the London-Elgin-Middlesex Crime Stoppers Program. Elgin Group Annual Billing Report The average 2022 municipal policing cost per property (for municipalities billed applying the OPP Billing Model) across the province (including the cost of all contract enhancements) is $354.80, a decrease of $0.26. The total estimated cost recovery is up by $5.9M or 1.4%. The 2022 Estimate of Base Services cost per property is a record low at $172.07. The trend of year over year increased Calls for Service workload allocation continues. The 2022 Base Services vs. Calls for Service workload allocation split is 51.3% : 48.7% (2021 - 53.1% : 46.9%). The total 2020 reconciled costs recovered under the billing model were slightly lower than estimated, a 0.2% reduction, while the total 2020 reconciled Base and Calls for Service costs were slightly higher than estimated, up 0.8% due to cost increases in benefits (WSIB, pensions, and termination pay). Overall, overtime cost increased slightly compared to estimated, up 0.6%. Court security and prisoner transportation costs were less than estimated by 20% and 37% respectively. Contract enhancements were 13% less than estimated. Elgin County OPP remain committed to the efficient implementation of cost effective policing and have implemented a number of strategies to reduce the use of overtime, including the creation of overlap shifts from 2:00 pm to 2:00 am, and noon to midnight shifts to match peak time frames for calls for service. In addition, there are target staffing policies that govern when officers are called in to work on overtime. 25 All Calls for Service by Hour of Day - 2022 Elgin Group Revenue Report - Criminal Record Checks In 2022, Criminal Record Check completion transitioned to an online application and are no longer completed at the local detachment level. R.I.D.E. Grant Each year, Elgin County OPP completes an application for a RIDE Grant through Mothers Against Drinking and Driving. In 2022, Elgin OPP received $14,800 to fund police officers at RIDE checks throughout the County, with the bulk of those checks occurring during the Festive RIDE Season. We are very proud and appreciative to be partners with Mothers Against Drinking and Driving in the fight to keep impaired drivers off our roadways. Elgin County OPP Supports our Members and the Communities We Police 2022 Childhood Flag Raising Ceremony Operation Freeze 2022 ELGIN COUNTY 2023 UPDATE Warden Ed Ketchabaw Julie Gonyou, Chief Administrative Officer OUR AGENDAMessage from the Warden Strategic Plan What's New & Exciting Local Priorities/Questions WARDEN'S MESSAGE Ed Ketchabaw 2023 Warden To re-design how we respond to community needs in a creative, sustainable way. We do this by focusing on: 1. Ensuring alignment of current programs and services with community need. 2. Exploring different ways of addressing community need. 3. Engaging with our community and other stakeholders. STRATEGIC PLAN:2020 - 2022 To be the place where people want to live, work and play. To make responsible financial decisions. We do this by focusing on: 1. Planning for and facilitating commercial, industrial, residential, and agricultural growth. 2. Fostering a healthy environment. 3. Enhancing quality of place. We do this by focusing on: 1. Ensuring we have the necessary tools, resources and infrastructure to deliver programs and services now and in the future. 2. Delivering mandated programs and services efficiently and effectively. WHAT'S NEW & EXCITING? The Western Ontario Wardens Caucus Inc. (WOWC) is a not-for-profit organization representing 15 upper and single tier municipalities in Southwestern Ontario with more than three million residents. WOWC aims to enhance the prosperity and overall well-being of rural and small urban communities across the region. WOWC advocates on behalf of Counties on key items such as; infrastructure, transportation, long-term care, broadband and economic development. Elgin County is a member of SCOR EDC - a regional partnership comprised of Provides planning coordination for regional issues, implements regional economic development priorities, identifies funding sources, partners with other levels of government, and acts as a regional catalyst for investment. the Counties of Brant, Elgin, Middlesex, Norfolk and Oxford. HEALTH RECRUITMENT PARTNERSHIP (HRP) In 2023, Elgin County will invest $71,790 to support the Elgin-St.Thomas HRP. In response to the growing local demand for primary physicians in the community, this joint initiative aims to attract new Family Physicians to the area and offer new physicians support as they join the community. At least 1M Ontarians do not have access to primary care, and at least one (1) in five (5) family doctors in the province plan to retire in the next five (5) years. In 2021-22, five (5) physicians retired, approximately ten (10) local physicians will retire in the next five (5) years, and three (3) may retire in 2023. In Elgin, there were at least 10,000 unattached patients in 2020. The Committee offers an annual Scholarship Program for local students pursuing a family medicine career. Initiated in 2008, this Committee provides physicians with grants to help attract them to the Elgin-St. Thomas area. To date, a total of $1,123,280 has been allocated to support 36 physicians and 1 nurse practitioner from 2008 - 2023. The majority of recipients have received the current maximum amount of $33,000. COMMUNITY GRANT PROGRAM (CGP) In 2023, Elgin County will invest $72,900 ($3.68 per household x 19,800 ) towards the CGP. Eligible non-profit community groups can apply for up to 50% of their program, service or event up to a maximum of $10,000. The CGP invests in both established and emerging community programs and events that meet identified community need, build capacity, and support Elgin County’s Strategic Plan 2020-2022. Through this program, organizations and services can apply for supplementary funds to strengthen their responsiveness, effectiveness and resilience. COMMUNITY SERVICES FESTIVALS & EVENTS COMMUNITY SIGNAGE In 2023, Elgin County is investing $2.9M in upgrades to its Administration Building. Upgrades to the original 1930s vintage elevator systems at the Administration Building are required to address accessibility deficiencies on the main level to ensure compliance with the Province’s Accessibility for Ontarians with Disabilities Act. ADMINISTRATION BUILDING ELEVATOR & ACCESSIBILITY UPGRADES www.engageelgin.ca Engage Elgin encourages the community to follow and participate in engagement opportunities to help shape projects, policies and initiatives. Councillors, staff, residents, community partners and businesses are encouraged to share ideas that will make Elgin County a better place to "live, work and play." COMMUNITY ENGAGEMENT www.engageelgin.ca/transportationmasterplan The County of Elgin is developing a Transportation Master Plan (TMP). The TMP is the first comprehensive master planning exercise for the County's transportation network and will be coordinated with the County's ongoing Official Plan update. This Plan will be designed to look at "the big picture", identifying challenges, alternatives, steps and actions to take the County of Elgin from where we are today to the multi-modal transportation network and the landscape we envision for our future. The Plan will span 30 years and focus on developing an integrated vehicular transportation network, enhancing active transportation amenities (cycling), and exploring transit options for Elgin's communities. www.engageelgin.ca/tlredevelopment Terrace Lodge Long-Term Care Home is located in Malahide Township. Terrace Lodge was originally built in 1977 and has been home to hundreds of Elgin County residents over the past 40 years. The redevelopment has been designed to better meet the complex needs of Long- Term Care residents in 2021 and beyond. The redevelopment will maintain the 100 beds currently available at Terrace Lodge and consist of an addition and significant renovations to existing areas. Anticipated completion is mid-year 2024 Project cost ~$36M Terrace Lodge www.donatetoterracelodge.ca Fundraising campaign aimed at creating an inviting and state-of-the-art Home with a more familiar physical environment. Fundraising goal: $675 (almost 1/2 way there!) Beautifying the courtyards Provide the "Comforts of Home" Enhance resident enjoyment and activities Support families We are pleased to announce that the Draft Elgin County Official Plan (OP) was endorsed by Rural Initiatives Planning Advisory Committee in February 2023 and is now available for public review and comment. This document is the culmination of over two years of research, analysis, and community consultation, resulting in an updated and refreshed vision for Elgin County’s future. The draft OP is built around ten strategic directions that will help to guide policies and decision-making on important matters such as but not limited to: housing; economic development; the rural area; and natural resource management. www.engageelgin.ca/officialplanreview POPULATION, HOUSING AND EMPLOYMENT FORECASTS & ASSOCIATED LAND NEEDS ANALYSIS This report (Discussion Paper #3) is a key background document to the Official Plan Review. It provides a long-range growth outlook for the County and its lower-tier municipalities and assesses urban land requirements to 2051. It also provides Official Plan policy recommendations to managing growth over the next 30 years consistent with the Provincial Policy Statement, 2020 (PPS). The report also provides population, housing, and employment forecasts for the County of Elgin to 2051. www.engageelgin.ca/officialplanreview The Fine Free movement seeks to remove barriers of access to everyone in a community. Research shows that fines are not as much of an incentive to return materials as once believed. Materials that are overdue for a long time will still be subject to replacement costs. We are taking a phased in approach to going "fine-free" over the next few years. www.engageelgin.ca/libraryfines On March 28, 2023, Elgin County Council approved its 2023 operational and capital budget of $92.6M. For this year, residents can expect a 3.76% increase in the County portion of their municipal property taxes. This share of municipal taxes supports road and bridge maintenance on county roads, paramedic services, community planning, long-term care homes, libraries, and more. Homeowners will see a slight addition of $23.88 for every $100,000 of residential property assessment. Continuing with existing services and operations, including a non-union salary increase of 2.5%; Enhanced land ambulance services by implementing a transport-capable ambulance in the Municipality of Bayham; Recognizing impact of high rate of inflation cost-cutting measures and efforts to modernize services are included across service areas; and Ongoing investment in transportation and critical infrastructure. Budget Highlights: www.engageelgin.ca/investinginelgin COMMUNITY PARAMEDICINE Beginning March 1, 2023, eligible residents in Elgin County and St. Thomas will have access to Community Paramedicine. This referral-based program is entirely funded by the Province and will bring high- quality care to residents living in seniors housing and retirement homes while offering accessible home-based care for our community's most vulnerable population. Community paramedics will work collaboratively with primary care and community care providers to deliver the following mobile support to residents: In-person and Remote Patient Monitoring services Chronic/complex disease monitoring /surveillance Medication safety and reconciliation In-home visits and point-of-care testing capabilities; and Client and family navigation, coordinated care planning to various services, agencies and resources. The need to improve high-speed internet connectivity across Elgin is a key priority for Elgin County Council. Work is underway to support availability, affordability, speed, and awareness. Input and data was collected from the community regarding current internet availability, access and usage. Elgin County engaged IBI Group to complete an analysis of current state and provide recommendations for future state. An advocacy plan was developed and supported by County Council. Work is ongoing. Work is underway by Southwestern Integrated Fibre Technology Inc (SWIFT) to expand broadband service to 1,132 locations throughout West Elgin, Dutton Dunwich and the Township of Southwold. SWIFT has partnered with North Frontenac Telephone Corporation and EH!tel Networks on these projects. In 2021, Ontario passed the Supporting Broadband and Infrastructure Expansion Act, 2021 to help speed up construction of broadband projects. To build upon this legislation, the Ontario government passed the Getting Ontario Connected Act, 2022, which further reduces barriers, duplication and delays. In 2022, the Province announced the Accelerated High-Speed Internet Program, and Xplornet will undertake the work required to bring fibre to more areas in Elgin County. www.engageelgin.ca/connectedelgin & TOURISM ECONOMIC DEVELOPMENT Elgin County's Economic Development and Tourism will be launching a community engagement project later this year. The project will see staff visiting local businesses to understand their needs and concerns in order to help retain and create jobs. The initiative aims to build relationships with existing businesses, strengthen community capacity and identify positive and negative aspects of the business environment. The team will also address immediate concerns of individual businesses and collect data to inform economic planning. This data will inform our action plan to increase competitiveness, enable business development, investment and job creation, and enhance the overall business environment. www.elgintourist.com www.progressivebynature.com BUSINESS RETENTION & EXPANSION Elgin County invests $80,000 in a Community Improvement Plan called "Elgincentives". A Community Improvement Plan (CIP) is a tool that allows municipalities to direct funds and implement policy initiatives toward specifically defined project areas. The Elgin County Economic Development office has prepared this CIP in order to achieve important community goals such as: Facilitating and coordinating the improvement of neighbourhoods and designated areas; Stimulating economic growth and development; Assisting businesses and property owners with repairs, restorations and redevelopment projects; and, Raising awareness of local needs and priorities. Having a CIP in place allows the municipality to assist financially with improvements to private properties. We are redesigning our Savour Elgin guide. With a fresh new logo and a magazine-style layout, the Savour Elgin Guide will highlight our signature culinary experiences. To reach a wider audience, we are not only printing the new Savour Elgin Guide but also creating a digital version complete with interactive links and easy sharing functions. In 2022, Elgin County launched a "Welcome Home Campaign" to celebrate our communities and inspire a sense of pride in residents, as well as attract future residents, visitors, and investors. The next phase of the campaign involves furnishing a model home in Elgin County with locally sourced furnishings, decor, and art. This initiative aims to promote the unique products of the county while continuing to market it as a great place to live, work, and play. www.facebook.com/watch/?v=1110594976159617 WELCOME HOME CAMPAIGN Elgin County was thrilled to work with the Township of Southwold as it supported Broccolini and the development of the former Ford Assembly Plant in Talbotville. This 2M square foot facility is slated to be among the top six highly automated plants Amazon operates globally. The fulfillment centre is anticipated to need 1,500 workers. CENTENNIAL / ELM INTERSECTION IMPROVEMENTS The County of Elgin, in partnership with the Municipality of Central Elgin and the City of St Thomas, will be constructing a roundabout at the intersection of Centennial Road and Elm Street. Work includes the removal of existing infrastructure, minor storm and sanitary sewer works, the installation of new curbs, asphalt and sidewalks. The circulating island will be naturalized with native pollinator plantings. The intersection will be closed for the duration of the construction, and a signed detour route will be established. Project cost: $1.78M Elgin County received provincial designation as a regional training centre for firefighters in 2021. The training centre provides firefighters from Elgin County, Middlesex County and Southwestern Ontario with the opportunity to receive new recruit training and higher-level training courses. Work is underway to support a renewed Age Friendly Network for Elgin and St. Thomas. Elgin County undertook a Seniors Services Study in 2022. More to come! LOCAL PRIORITIES QUESTIONS? THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, March, 16, 2023 7:00 p.m. The March 16, 2023 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK THOMAS THAYER DEPUTY CLERK MEAGAN ELLIOTT PLANNING COORDINATOR|DEPUTY CLERK MARGARET UNDERHILL FIRE CHIEF|BYLAW ENFORCEMENT OFFICER HARRY BARANIK 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. A Moment of Silence was held for the late Mayor of West Elgin, Duncan McPhail. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Chilcott announced that there is a Food Handler Course being offered at the Port Burwell Anglican Church on March 19th from 9:00 am to 2:00 pm and to call the Church for more information. Councillor Chilcott also reminded residents of the St. Patty’s Day Dance taking place at the Straffordville Community Centre on Friday, March 17th. Mayor Ketchabaw reminded those interested to apply to be on a Committee of Council to do so by Friday, March 24th. Mayor Ketchabaw also reminded residents of the March 21st registration deadline for the March 27th bulk garbage pick-up. Council Minutes March 16, 2023 2 5. PRESENTATIONS A. Port Burwell Fire Association re Items Obtained from Windfarm Grant Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the presentation from the Port Burwell Fire Association re Items Obtained from Windfarm Grant be received for information. CARRIED 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held March 2, 2023 Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the minutes from the Regular Council Meeting held March 2, 2023 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION A. Deputy Mayor Weisler re Bill 5 – Stopping Harassment and Abuse by Local Leaders Act Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott WHEREAS all persons employed in Ontario should be guaranteed to work in an environment free of workplace violence and harassment; AND WHEREAS Ontario municipalities are required to have Workplace Violence and Harassment Policy for municipal staff, and Codes of Conduct for Municipal Councillors and Committee and Board members; AND WHEREAS Bill 5 is entitled the “Stopping Harassment and Abuse by Local Leaders Act”, which received First Reading in August 2022; AND WHEREAS Bill 5 proposes a requirement for the code of conduct for municipal Councillors and members of local boards to include a requirement to comply with workplace violence and harassment policies and permit municipalities and local boards to direct the Integrity Commissioner to apply to the court to vacate a member’s seat if the Commissioner’s inquiry determines that the member has contravened this requirement; Council Minutes March 16, 2023 3 THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Bayham expresses its support for Bill 5 – Stopping Harassment and Abuse by Local Leaders Act; AND FURTHER THAT this resolution be circulated to the Honourable Doug Ford, Premier of Ontario; the Honourable Steve Clark, Minister of Municipal Affairs and Housing; Rob Flack, Elgin-Middlesex-London Member of Provincial Parliament (MPP); and, all Elgin County municipal partners. CARRIED 9. OPEN FORUM Two (2) members of the public spoke to item 13.2 D. 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report FR-03/23 by Harry Baranik, Fire Chief re Annual Service Report Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report FR-03/23 re 2022 Annual Fire and Emergency Services Report be received for information. CARRIED 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting for a Proposed Minor Variance – A-01/23, 12 Elizabeth, Blatz B. Notice of Public Meeting for a Proposed Minor Variance – A-02/23, 55210 Maple Grove Line, Froese Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler Council Minutes March 16, 2023 4 THAT items 12.1.1 A and B be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-13/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Consent Application E4-23 Underhill, R & L Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-13/23 regarding Consent Application E4-23 Underhill be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E4-23 be granted subject to the following conditions and considerations: 1. That the mobile home be removed from the severed parcel and the site condition restored to the satisfaction of the municipality 2. That the proposed severed lands configuration be revised to maximum lot area of approximately 0.4 hectares in conformity to the Municipality of Bayham Official Plan policies for surplus farm dwellings where the lot is not to be larger than necessary to accommodate private water and sewer services 3. That the oversized accessory Quonset building/barn be removed completely and all debris removed and the site restored to the satisfaction of the municipality 4. Rezoning of the severed lot from Agricultural (A1) to Site-specific Rural Residential (RR-XX) Zone, including permission for reduced minimum front yard setback for the existing dwelling 5. Rezoning of the retained lands from Agricultural (A1) to Special Agricultural (A2) to prohibit new dwellings 6. That the owner purchase a civic number for the retained land 7. Planning Report fee payable to the municipality 8. Digital copy of the final survey provided to the municipality CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Howick Township re School Board Elections B. City of Port Colborne re Call to Action: Review of the Cannabis Act C. Municipality of Chatham-Kent re Bill 5 – Stopping Harassment and Abuse by Local Leaders Act Council Minutes March 16, 2023 5 D. Town of Grimsby re Barriers for Women in Politics E. Municipality of Trent Lakes re Oath of Office F. Municipality of Dutton Dunwich re Review of Provincial Policy Statement G. Town of Cobourg re Homeless and Unsheltered Persons H. Municipality of Chatham-Kent re Call to the Provincial Government to End Homelessness in Ontario I. AHI & TDMH re Community Engagement J. Elgin County re February 28, 2023 County Council Highlights K. LPRCA re February 1, 2023 Board of Directors Meeting Minutes L. Elgin County re What’s New in Elgin March 2023 M. Susanne Schlotzhauer re Procedural By-law Issues N. AHI & TDMH re Awards Received from Accreditation Canada Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT items 13.1.1 A – N be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. Report CL-04/23 by Meagan Elliott, Deputy Clerk re Updates to Procedural By-law Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report CL-04/23 re Updates to Procedural By-Law be received for information; AND THAT the by-law be brought forward to adopt as presented. CARRIED B. Report CL-05/23 by Meagan Elliott, Deputy Clerk re Municipal Assistance Request Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler Council Minutes March 16, 2023 6 THAT Report CL-05/23 re Municipal Assistance Request be received for information; AND THAT the proposed road closure and staff resource request for the Port Burwell Santa Clause Parade be approved with the ability to utilize the OPP as a backup and, if utilized, compensate from the Municipal Assistance Budget, subject to provision of liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT the use of ten (10) safety cones be provided for the event with a deposit of $10/item to be provided to the Municipality prior to the event; AND THAT staff be directed to advise external agencies of the event and obtain County approval for use of County roads for noted closures; AND THAT staff be directed to further coordinate details of the events with the event contacts; AND THAT the Municipality of Bayham reserves the right to revoke said approvals at any time for any reason. CARRIED C. Report CL-06/23 by Meagan Elliott, Deputy Clerk re Municipal Website Procurement – GHD Digital Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report CL-06/23 re New Municipal Website Procurement – GHD Digital be received for information; AND THAT Council approve the sole-source of the Municipality’s website development to GHD Digital in accordance with their quote provided, dated March 9, 2023, in the amount of $17,650 + HST; AND THAT an appropriate authorizing by-law to execute an agreement with GHD Digital for Website Design Services be brought forward for Council’s consideration; AND THAT staff proceed with the creation of a Municipal Social Media Policy for Council consideration. CARRIED The Council Meeting recessed for a break at 8:10 pm and returned at 8:17 pm D. Report CAO-16/23 by Thomas Thayer, CAO|Clerk re Detailed Costing and Timeline Update – Straffordville Community Centre Expansion Moved by: Councillor Chilcott Seconded by: Councillor Emerson Council Minutes March 16, 2023 7 THAT Report CAO-16/23 re Detailed Costing and Timeline Update – Straffordville Community Centre Expansion be received for information; AND THAT the detailed costing for the proposed SCC Expansion be referred back to staff for further discussion and presentation to Council in Q2 2023. CARRIED 14. BY-LAWS A. By-law No. 2023-011 Being a by-law to provide for the regulation, restriction and prohibition of the keeping and the running at large of dogs in the Municipality of Bayham B. By-law No. 2023-020 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Viewcon Construction Limited C. By-law No. 2023-021 Being a by-law to govern the proceedings of the Council of the Municipality of Bayham, and of its committees and the conduct of its members Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-law Nos. 2023-011, 2023-020 and 2023-021 be read a first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an “In Camera” Session at 9:08 p.m. to discuss: A. Confidential Report re Labour relations, employee negotiations (Human Resources) 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise from the “In Camera” session at 9:24 p.m. and report on Confidential Report re Labour relations, employee negotiations (Human Resources). CARRIED Council Minutes March 16, 2023 8 Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Confidential Report CAO-17/23 re Labour relations, employee negotiations (Human Resources) be received for information; AND THAT staff proceed as directed. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-022 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-law No. 2023-022 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 9:25 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM SPECIAL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – Held Virtually Thursday, March 23, 2023 6:00 p.m. The March 23, 2023 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK THOMAS THAYER DEPUTY CLERK MEAGAN ELLIOTT 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 6:01 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REPORTS TO COUNCIL A. Report CAO-18/23 by Thomas Thayer, CAO|Clerk re Procurement Award – Port Burwell Lighthouse Temporary Stabilization Measures Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report CAO-18/23 re Procurement Award – Port Burwell Lighthouse Temporary Stabilization Measures be received for information; AND THAT Council award the temporary stabilization measures to HRI Group Inc. in a base amount of $94,000 and a total amount of $99,000; AND THAT the appropriate By-law be brought forward for Council’s consideration. Recorded vote: Member of Council YES NO Councillor Tim Emerson x Councillor Dan Froese x Councillor Susan Chilcott x Council Minutes March 23, 2023 2 Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED B. Report CAO-19/23 by Thomas Thayer, CAO|Clerk re License Agreement – Bradcranex Inc. – 21 Robinson Street, Port Burwell Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report CAO-19/23 re License Agreement – Bradcranex Inc. – 21 Robinson Street, Port Burwell be received for information; AND THAT Council authorize the execution of a License Agreement between the Municipality and Bradcranex Inc. to permit access and use of 21 Robinson Street, Port Burwell, in support of stabilization and restoration efforts regarding the Port Burwell Lighthouse; AND THAT the appropriate by-law be brought forward for Council’s consideration. Recorded vote: Member of Council YES NO Councillor Tim Emerson x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 4. BY-LAWS A. By-law No. 2023-023 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Bradcranex Inc. to permit access over and use of lands at 21 Robinson Street, Port Burwell, for works at the Port Burwell Lighthouse Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. 2023-023 be read a first, second, and third time and finally passed. Recorded vote: Member of Council YES NO Councillor Tim Emerson x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Council Minutes March 23, 2023 3 Mayor Ed Ketchabaw x CARRIED 5. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-024 Being a by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT confirming By-law No. 2023-024 be read a first, second, and third time and finally passed. Recorded vote: Member of Council YES NO Councillor Tim Emerson x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 6. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 6:16 p.m. Recorded vote: Member of Council YES NO Councillor Tim Emerson x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED MAYOR CLERK REPORT PHYSICAL SERVICES TO: Mayor & Members of Council FROM: Ed Roloson, Manager of Capital Projects|Water/Wastewater Ops. DATE: April 6, 2023 REPORT: PS-06/23 SUBJECT: MUNICIPALITY OF BAYHAM WATER DISTRIBUTION SYSTEM – SERVICE DISRUPTIONS BACKGROUND The Bayham Water Distribution System is one of two distribution systems owned and operated by the Municipality of Bayham. The Bayham Water Distribution System provides water services to residents in Port Burwell and Vienna. The Bayham Water Distribution System is provided with water via a primary transmission line as a part of the Port Burwell Secondary Water Supply System, which is jointly owned by the Municipality of Bayham, Township of Malahide, and the Municipality of Central Elgin. Oversight is provided by the Port Burwell Secondary Water Supply System Board. Each owner has a municipally-elected official represented on the board with the Township of Malahide acting as the administrative/management role on behalf of the Board. Over the past five (5) years, the Bayham Water Distribution System has experienced three (3) major water service disruptions affecting the water users within Port Burwell and Vienna. The disruptions have been a result of failures of the transmission main located along Nova Scotia Line. The transmission main was installed in the late 1960s and is currently approximately 55 years old. DISCUSSION The increasing frequency of failure rates have had significant financial implications, disrupted residents and businesses way of life, impacted fire services, affected public health and safety, and expose the owners to potential liability under the Safe Drinking Water Act. Staff believe that the use of fire hydrants in conjunction with the operation of booster pumping may be contributing to the failure of the approximately 55-year old transmission main along Nova Scotia Line. When hydrants are operated too rapidly, computerized monitoring confirms that the transmission main is exposed to significant pressure spikes due to “water hammer” and reverse flow, and, on top of the age of the main itself, this may be a contributing factor. Staff have developed and implemented an action plan in an attempt to mitigate any further liability. The plan consists of fire hydrant training for all municipal volunteer firefighters. A Water Department staff member will be dispatched to oversee the use of fire hydrants when water draw is required for fire purposes or other needs. This is an approach common to other municipalities. The Vienna booster pump will also remain off. In addition to operational changes, the Port Burwell Secondary Water Supply Board has authorized the completion of a condition assessment of the transmission main within the 2023 budget. The assessment will consist of computerized modeling, operational and maintenance trends including associated costs, as well as pipe manufacturer’s recommendations. Detailed attention will be placed on the 7-kilometre section of PVC main along Nova Scotia Line from the Port Burwell water tower to Brown Rd. This information will assist in the determination of the remaining useful life of the main. Various Canadian and American municipal water works pipe manufacturers have indicated that today’s PVC has an expected useful life of 100 years. Similar water works studies have revealed that PVC installed in the 1960s has a useful life of 50 - 80 years, with failures generally occurring around year-47 of useful life. Failures were attributed to defective installation such as over-belling and improper soil conditions as well as defective operation including over-pressurization due to “water hammer”, and liquid column separation due to improper pipeline venting. Significant combined financial planning will be required by all owners in the event that the main is nearing the end of its useful life. It is currently estimated that $17.5 million would be required to replace 7 kilometres of PVC water main. Bayham’s apportionment would be approximately $11 million. This level of financial commitment would require funding assistance from all levels of government and may require utilization of municipal debt capacity, dependent on the degree to which upper level funding support can be secured, and to what degree water rates can support important capital renewal. As Council is aware, the Municipality has another large multi-phase infrastructure project as a short- term consideration, being the Port Burwell Master Drainage Plan, which seeks to upgrade Port Burwell stormwater infrastructure over eleven (11) phases, two (2) of which are already complete. Council has supported further application to the Disaster Mitigation and Adaptation Fund (DMAF) for this project, which, if approved, will require 60 percent funding from the Municipality and potentially debt capacity to complete the remaining nine (9) phases. ATTACHMENTS 1. Nova Scotia Line transmission main break failures (6 photos) RECOMMENDATION 1. THAT Report PS-06/23 re Municipality of Bayham Water Distribution System – Service Disruptions be received for information. Respectfully Submitted by: Reviewed by: Ed Roloson, CMM III, CRS Thomas Thayer, CMO, AOMC Manager of Capital Projects| CAO|Clerk Water/Wastewater Operations DECISION COMMITTEE OF ADJUSTMENT MUNICIPALITY OF BAYHAM 56169 Heritage Line, P.O. Box 160, Straffordville, Ontario, N0J 1Y0 Telephone: 519- 866-5521 Fax: 519- 866-3884 Application No. A-01/23 Applicant: George Blatz Lot: Pt Lot 13 Con 1 Roll Numbers: 34-01-002-001-00502 Street Address: 12 Elizabeth Street, Grace Court Mobile Home Park, Port Burwell Date of Hearing: March 16, 2023 Date of Decision: March 16, 2023 DECISION THAT the Committee of Adjustment Secretary/Treasurer’s report DS-14/23 regarding the Blatz minor variance be received; AND THAT the Committee of Adjustment considered all written and oral submissions received on this application, the effect of which helped the committee to make an informed decision; AND WHEREAS the Committee agrees that the proposed variance as presented meets Section 45.1(1) of the Planning Act and is considered minor; THEREFORE application A-01/23 by George Blatz pursuant to Section 45 of the Planning Act for a minor variance, is granted to allow relief from Municipality of Bayham Zoning By-law No. Z456-2003:  Section 12.7 Minimum Front Yard Depth to permit a front yard depth of 3.7 metres (12.1 ft.) whereas 6.0 metres (19.7 ft.) is the permitted minimum, and;  Section 12.9 Rear Yard Depth to permit a rear yard depth of 2.0 metres (6.56 ft.) whereas 6.0 metres is the permitted minimum for a mobile home site. Subject to: 1. the owner maintain a minimum five (5) visitor parking spaces for the mobile home park on the north side of Lot 15 2. That the owner obtain permission from the LPRCA for development permission within a Regulated Area. Decision: GRANTED Reasons for the Decision: • the variance is considered to be minor in nature in accordance with the requirements of the Planning Act • the variance application meets the “four tests” of Section 45.(1) Planning Act • the variances maintain the general intent and purpose of the Official Plan and Zoning By-law Concur in the Decision: Chairperson and Committee Member, Ed Ketchabaw ______Ed Ketchabaw__________ Committee Member Rainey Weisler ______Rainey Weisler__________ Committee Member Tim Emerson ______Tim Emerson___________ Committee Member Dan Froese ______Dan Froese ____________ Committee Member Susan Chilcott ______Susan Chilcott_________ NOTE: The original signatures are retained on file with the municipality and may be viewed during regular business hours. NOTICE OF LAST DATE OF APPEAL TAKE NOTICE that any person or agency may appeal to the Ontario Land Tribunal (OLT) in respect of the By-law variance within 20-days of the Notice of Decision by filing with the undersigned, not later than the 5th DAY OF APRIL 2023, a notice of appeal setting out the objection to the Decision and the reasons in support of the objections. It is also necessary to submit a filing fee as per the OLT Set Rates & Fees with the notice of objection. Dated at the Municipality of Bayham this 16th day of March 2023. Margaret Underhill Margaret Underhill Secretary Treasurer Committee of Adjustment DECISION COMMITTEE OF ADJUSTMENT MUNICIPALITY OF BAYHAM 56169 Heritage Line, P.O. Box 160, Straffordville, Ontario, N0J 1Y0 Telephone: 519- 866-5521 Fax: 519- 866-3884 Application No. A-02/23 Applicant: Jesse and Sarah Froese Lot: Concession 8 Part Lots 14, 15 Roll Numbers: 34-01-000-006-03700 Street Address: 55210 and 55248 Maple Grove Line, Eden Date of Hearing: March 16, 2023 Date of Decision: March 16, 2023 DECISION THAT the Committee of Adjustment Secretary/Treasurer’s report DS-15/23 regarding the Froese minor variance be received; AND THAT the Committee of Adjustment considered all written and oral submissions received on this application, the effect of which helped the committee to make an informed decision; AND WHEREAS the Committee agrees that the proposed variance as presented meets Section 45.1(1) of the Planning Act and is considered minor; THEREFORE application A-02/23 by Jesse and Sarah Froese pursuant to Section 45 of the Planning Act for a minor variance, is granted to allow relief from Municipality of Bayham Zoning By-law No. Z456-2003:  Section 5.2 Permitted Uses - to permit a maximum of one (1) supplementary farm dwelling in the form of a temporary/portable trailer with a maximum floor area of 58.5 m2 (630 ft2) to accommodate a maximum of five (5) seasonal farm labourers at 55210/55248 Maple Grove Line subject to the owner/applicant entering into a development agreement with the municipality Condition: Development Agreement to be executed within six (6) months of the minor variance approval. Decision: GRANTED Reasons for the Decision: • the variance is considered to be minor in nature in accordance with the requirements of the Planning Act • the variance application meets the “four tests” of Section 45.(1) Planning Act • the variances maintain the general intent and purpose of the Official Plan and Zoning By-law Concur in the Decision: Chairperson and Committee Member Ed Ketchabaw ___Ed Ketchabaw_____________ Committee Member Rainey Weisler ___Rainey Weisler_____________ Committee Member Tim Emerson ___Tim Emerson______________ Committee Member Dan Froese ___Dan Froese _______________ Committee Member Susan Chilcott ___Susan Chilcott_____________ NOTE: The original signatures are retained on file with the municipality and may be viewed during regular business hours. NOTICE OF LAST DATE OF APPEAL TAKE NOTICE that any person or agency may appeal to the Ontario Land Tribunal (OLT) in respect of the By-law variance within 20-days of the Notice of Decision by filing with the undersigned, not later than the 5th DAY OF APRIL 2023, a notice of appeal setting out the objection to the Decision and the reasons in support of the objections. It is also necessary to submit a filing fee as per the OLT Set Rates & Fees with the notice of objection. Dated at the Municipality of Bayham this 16th day of March 2023. Margaret Underhill Margaret Underhill Secretary Treasurer Committee of Adjustment ZBA-01/23 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: NATHAN AND DAN FROESE LOCATION: 8375 PLANK ROAD TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law Amendment (ZBA-01/23) AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, April 6, 2023 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. Planning Public Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg THE PURPOSE of this By-law is to rezone the subject lands from a Rural Commercial (RC) zone to a site- specific Rural Residential (RR-xx) zone to permit residential use and to permit minimum rear yard setback of 5.5 metres whereas 15.0 metres is the required minimum and to permit minimum side yard setback for an accessory building of 2.0 metres whereas 3.0 metres is the required minimum in the RR zone, in Zoning By- law Z456-2003. The lands are located at 8375 Plank Road. THE EFFECT of this By-law will be to recognize existing residential use of the lands comprising of an existing dwelling with reduced rear yard setback and an existing accessory building with reduced side yard setback. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. When possible, please consider utilizing written correspondence. Written comments are to be submitted on or before 3:00pm on Tuesday, March 28, 2023 to munderhill@bayham.on.ca or at the municipal office to be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 17th day of March 2023. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca NOTIFICATION OF CHANGE TO LAND USE PUBLIC MEETING LOCATION AND FORMAT Re: Notice of Public Meeting for Application ZBA-01/23 FROESE, N & D Our records show that on March 17, 2023 you were circulated a Notice of Public Meeting for the above application. Please be advised there is a change of location and format of the public meeting. If you have an interest in this matter and wish to attend and participate, please be advised the meeting will be an in-person only meeting held in the Community Centre Main Hall at 7:30 p.m. at the Municipality of Bayham building, 56169 Heritage Line, and Straffordville. The virtual live-stream option will not be available for this meeting as was previously indicated in the circulated Notice. If you have any questions in this regard, please contact the undersigned. Yours truly Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line Straffordville ON N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca Dated March 30, 2023 OPA-02/23 ZBA-02/23 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: BLAYNE AND KELSEY THOMPSON LOCATION: 10729 PLANK ROAD TAKE NOTICE that the Municipality of Bayham has received a complete application for an Official Plan (OPA-02/23) and Zoning By-law amendment (ZBA-02/23), the County of Elgin is the Approval Authority for Official Plan Amendments. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, April 6, 2023 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line in Straffordville to consider a proposed Official Plan and Zoning By-law amendment under Sections 17 and 34 of the PLANNING ACT. Planning Public Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg THE PURPOSE of these Amendments is to change the land use designation on a 1.06 ha (2.61 acre) parcel of land from “Estate Residential” to “Site Specific Estate Residential” designation in the Official Plan of the Municipality of Bayham to permit a mechanical contractors warehouse and office use for a mechanical services business and concurrent amendment to Zoning By-law Z456-2003 to change the zoning from “Estate Residential (ER)” to “site-specific Rural Industrial (M2-xx)” zone to permit the mechanical contractors warehouse and office use and to permit reduced rear yard setback of 6.0 metres (19.7 ft) whereas 10.0 metres (32.8 ft) is the permitted minimum for the proposed building. The subject lands are located on the west side of Plank Road, north of Maple Grove Line and are known as 10729 Plank Road. THE EFFECT of these Amendments will be to permit the mechanical services business as a commercial/industrial land use to operate from a proposed building on the subject lands where non-residential uses are not permitted in the Estate Residential designation or zoning and where proposals for non-resource uses in the rural area are subject to Official Plan Amendment and Zoning By-law Amendment. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendments. When possible, please consider utilizing written correspondence. Written comments are to be submitted on or before 3:00pm on Tuesday, March 28, 2023 to munderhill@bayham.on.ca or at the municipal office to be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or, make written submissions to the Municipality of Bayham before the by-laws are passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed Official Plan or Zoning By-law amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendments may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 17th day of March 2023. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca NOTIFICATION OF CHANGE TO LAND USE PUBLIC MEETING LOCATION AND FORMAT Re: Notice of Public Meeting for Application OPA-02/23 and ZBA-02/23 THOMPSON, B & K Our records show that on March 17, 2023 you were circulated a Notice of Public Meeting for the above applications. Please be advised there is a change of location and format of the public meeting. If you have an interest in this matter and wish to attend and participate, please be advised the meeting will be an in-person only meeting held in the Community Centre Main Hall at 7:30 p.m. at the Municipality of Bayham building, 56169 Heritage Line, and Straffordville. The virtual live-stream option will not be available for this meeting as was previously indicated in the circulated Notice. If you have any questions in this regard, please contact the undersigned. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line Straffordville ON N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca Dated March 30, 2023 OPA-03/23 ZBA-03/23 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: ARIE AND CHRISTINA SCHEP LOCATION: 14077 BAYHAM DRIVE TAKE NOTICE that the Municipality of Bayham has received a complete application for an Official Plan (OPA-03/23) and Zoning By-law amendment (ZBA-03/23), the County of Elgin is the Approval Authority for Official Plan Amendments. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, April 6, 2023 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line in Straffordville to consider a proposed Official Plan and Zoning By-law amendment under Sections 17 and 34 of the PLANNING ACT. Planning Public Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg THE PURPOSE of these Amendments is to change the land use designation on a 15.8 ha (39 acre) parcel of land from “Agriculture” to “Site Specific Agriculture” designation in the Official Plan of the Municipality of Bayham to permit home occupation workshop as an On-farm Diversified use for an electrical business and concurrent amendment to Zoning By-law Z456-2003 for site-specific permission for a Service Shop use within the defined area of 2,700 square metres comprising the barn and parking area for the electrical business. The subject lands are located on the south side of Bayham Drive, south of Highway 3 and are known as 14077 Bayham Drive. THE EFFECT of these Amendments will be to permit the electrical workshop business as a commercial/industrial land use to operate from the existing building on the subject lands where non-resource uses are permitted on a limited basis in the Agricultural designation subject to Official Plan Amendment and Zoning By-law Amendment in accordance to specific criteria. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendments. When possible, please consider utilizing written correspondence. Written comments are to be submitted on or before 3:00pm on Tuesday, March 28, 2023 to munderhill@bayham.on.ca or at the municipal office to be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or, make written submissions to the Municipality of Bayham before the by-laws are passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed Official Plan or Zoning By-law amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendments may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 17th day of March 2023. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca NOTIFICATION OF CHANGE TO LAND USE PUBLIC MEETING LOCATION AND FORMAT Re: Notice of Public Meeting for Application OPA-03/23 and ZBA-03/23 SCHEP, A & C Our records show that on March 17, 2023 you were circulated a Notice of Public Meeting for the above applications. Please be advised there is a change of location and format of the public meeting. If you have an interest in this matter and wish to attend and participate, please be advised the meeting will be an in-person only meeting held in the Community Centre Main Hall at 7:30 p.m. at the Municipality of Bayham building, 56169 Heritage Line, and Straffordville. The virtual live-stream option will not be available for this meeting as was previously indicated in the circulated Notice. If you have any questions in this regard, please contact the undersigned. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line Straffordville ON N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca Dated March 30, 2023 OPA-01/23 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED OFFICIAL PLAN AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: LANKHUIJZEN FARMS LTD. LOCATION: 55106 VIENNA LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for an Official Plan Amendment (OPA-01/23), the County of Elgin is the Approval Authority for Official Plan Amendments. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, April 20, 2023 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, in Straffordville to consider a proposed Official Plan Amendment under Section 17 of the Planning Act. Planning Public Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg THE PURPOSE of the Official Plan Amendment is to add a new site-specific sub-section to permit the severance of an existing dwelling made surplus through farm consolidation that does not conform to policy Section 2.1.7 c). The Subject lands are located at 55106 Vienna Line, north side, west of Centre Street and the village of Vienna. THE EFFECT of this Official Plan Amendment will be to permit the severance of a surplus farm dwelling from a farm parcel where the owner does not own another dwelling within the Municipality of Bayham. The owner owns a dwelling the Township of Malahide. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. When possible, please consider utilizing written correspondence. Written comments are to be submitted on or before 12:00 Noon on Wednesday, April 12, 2023 to munderhill@bayham.on.ca or at the municipal office to be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-laws are passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed Official Plan Amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendments may be obtained by contacting the Municipal Office. DATED AT THE MUNICIPALITY OF BAYHAM THIS 31st DAY OF MARCH 2023. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-04/23 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: BYRON RIDEOUT AND CRYSTAL LAVALLEE LOCATION: 55326 MAPLE GROVE LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-04/23). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, April 20, 2023 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. Planning Public Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg THE PURPOSE of this By-law Amendment is to rezone the subject lands from ‘Rural Residential (RR)’ zone to a ‘site-specific Rural Residential (RR-xx)’ zone to permit maximum accessory building floor area of 130 m2 (1,399.3 ft2) whereas 95 m2 (1,022.6 ft2) is the permitted maximum in the RR zone, in Zoning By-law Z456-2003. The subject lands are located at 55326 Maple Grove Line, Eden. THE EFFECT of this By-law will be to permit the development of an oversized accessory building (garage/shop) on the subject lands for personal storage accessory to the residential use. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. When possible, please consider utilizing written correspondence. Written comments are to be submitted on or before 12:00 Noon on Wednesday, April 12, 2023 to munderhill@bayham.on.ca or at the municipal office to be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 31st day of March 2023. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-05/23 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: ANTHONY HIEBERT LOCATION: 56282/56284 HERITAGE LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law Amendment (ZBA-05/23). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, April 20, 2023 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. Planning Public Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg THE PURPOSE of this By-law Amendment is to rezone the subject lands from a Village Residential (R1) Zone to two site-specific Village Residential (R1-xx) zones to permit: minimum lot area of 348.66 m2 (3,752.9 ft2) whereas 400.0 m2 (4,305.6 ft2) is the permitted minimum and minimum lot frontage of 8.41 m (27.6 ft.) whereas 10.0 m (32.8 ft.) is the permitted minimum for the retained/easterly lands; and to permit minimum lot frontage of 11.7 m (38.4 ft.) whereas 13.0 m (42.7 ft.) is the permitted minimum for a corner lot for the severed/westerly lands, in Zoning By- law Z456-2003. The lands are located at 56282/56284 Heritage Line, Straffordville. THE EFFECT of this By-law will be to fulfill several conditions of Consent E89-22 to rezone the retained and severed lands by splitting a parcel comprising of a semi-detached dwelling building resulting in reduced frontage and lot area. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. When possible, please consider utilizing written correspondence. Written comments are to be submitted on or before 12:00 Noon on Wednesday, April 12, 2023 to munderhill@bayham.on.ca or at the municipal office to be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 31st day of March 2023. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca Village of Straffordville REPORT DEVELOPMENT SERVICES TO: Mayor and Council Members FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: April 6, 2023 REPORT: DS-16/23 FILE NO. C-07 / D12.FROESE Roll # 34-01-000-006-03700 SUBJECT: Development Agreement Re Minor Variance A-02/23 Froese, J & S 55210 and 55248 Maple Grove Line, Eden BACKGROUND: On March 16, 2023 the Committee of Adjustment granted minor variance application A-02/23 from Jesse and Sarah Froese for a variance to permit the placement of a supplementary farm dwelling to accommodate maximum five (5) seasonal temporary workers at their property known as 55210 and 55248 Maple Grove Line. The minor variance was granted with a condition that a Development Agreement to be executed within six (6) months of the minor variance approval. DISCUSSION: The Agreement includes the following requirements: the time period for occupation as being between April 1st and November 30th, the time period for removal, building and site maintenance, potable drinking water supply, septic services, building permits and inspection requirements. The attached Agreement is presented for Council’s consideration. ATTACHMENT 1. Draft By-law No. 2023- 025 Development Agreement RECOMMENDATION THAT Report DS-16/23 regarding the Froese Development Agreement be received; AND THAT Council authorize the execution of a Development Agreement between the Municipality and Jesse and Sarah Froese to permit the placement of one supplementary farm dwelling (mobile home) at 55210 and 55248 Maple Grove Line; AND THAT By-law No. 2023-025 be presented for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk CAO|Clerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-025 A BY-LAW TO AUTHORIZE THE EXECUTION OF A DEVELOPMENT AGREEMENT BETWEEN JESSE AND SARAH FROESE AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 11 of the Municipal Act, 2001, R.S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting structures, including fences and signs; AND WHEREAS Section 45 (9.1) of the Planning Act, R.S.O. 1990 c P.3 as amended provides in part that a Committee of Adjustment that imposes terms and conditions under subsection (9), may also require the owner of the land to enter into one or more agreements with the municipality dealing with some or all of the terms and conditions; A0D WHEREAS Jesse and Sarah Froese are the owners of lands in Concession 8 Part Lots 14, 15, known municipally as 55210 and 55248 Maple Grove Line, in the Municipality of Bayham, County of Elgin; AND WHEREAS the Municipality of Bayham Committee of Adjustment has granted Minor Variance Application A-02/23, including the requirement that the owners execute a development agreement for the placement of one (1) supplementary farm dwelling as per policies of Section 2.1.10 of the Official Plan and Section 45 of the Planning Act; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized and directed to execute the Development Agreement with Jesse and Sarah Froese fixed hereto and forming part of this By-law and marked as Schedule “A”. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF APRIL 2023. MAYOR CLERK REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: April 6, 2023 REPORT: DS-17/23 FILE NO. C-07 / D09.22 HIEB Roll # 3401-000-004-33800 SUBJECT: Consent Application E95-22 Hiebert, Anthony 56282 and 56284 Heritage Line, Straffordville BACKGROUND: On February 2, 2023, Council considered Staff Report DS-10/23 and supported Consent Application E89-22 to sever a semi-detached dwelling and recommended deferral of the accompanying Consent Application E95-22 until such time as Condition 1 of E89-22 was satisfied. The lands are serviced with municipal sewers and private on-site water services. The consent for easement (E95-22) proposes to provide for the municipal sewer connection from Duke Street across the proposed severed lot through an easement connecting to the retained lands dwelling unit. At the time of the application review, staff were concerned that the sewer connection crossing the severed lands will impact the land area for private water well services and so a condition was included in the E89-22 recommendation as follows:  Provide a professional assessment that a primary well and a secondary well location for future replacement can be adequately accommodated on both parcels if needed in the future OR the owner remove the existing sanitary sewer connection from the retained lands and connect the retained lands dwelling to the sanitary sewer line in the Heritage Line right-of-way to the satisfaction of the municipality. On February 22, 2023, the Elgin County Land Division Committee granted E89-22 and deferred E95-22 as per Council’s recommendation. DISCUSSION: Staff are in receipt of correspondence from Water Mining Inc., dated February 10, 2023, providing a positive analysis of the two sand point water wells installed at the property. This correspondence satisfies Condition 1 of Consent E89-22. With E89-22 Condition 1 satisfied, staff recommend Council’s support of application E95-22 with Staff Report DS-17/23 Hiebert 2 the recommended conditions to permit the easement for sanitary services for the easterly portion of the existing semi-detached dwelling on a residential lot in Straffordville. ATTACHMENTS 1. Consent Application E95-22 2. Water Mining Inc. correspondence, dated February 10, 2023 RECOMMENDATION THAT Report DS-17/23 regarding Consent Application E95-22 Hiebert, be received for information; AND THAT in consideration of the submission from the Water Mining Inc. regarding Consent E89-22 Notice of Decision dated February 23, 2023 Municipality of Bayham Condition 1, Council recommends to the Elgin County land Division Committee that Consent Application E95-22 be granted subject to the following conditions and considerations: 1. Provide a digital copy of the registered plan of survey showing the easement for the retained parcel 2. Planning Report Fee payable to the Municipality Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator|Deputy Clerk CAO|Clerk REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: April 6, 2023 REPORT: DS-18/23 FILE NO. C-07 / D09.23NEUF Roll # 3401-004-001-21100 SUBJECT: Consent Application E10-23 Neufeld, J & M 23 Centre Street, Vienna BACKGROUND: Consent application E10-23 was received from the Elgin County Land Division Committee, as submitted by Jacob and Maria Neufeld, proposing to sever 1028.6 sq. m. (0.25 ac) parcel of land and retain 4833.7 sq. m. (1.19 ac) of land with the intent to create a lot. The subject lands are designated “Residential” as per Schedule ‘C’ Vienna Land Use and Constraints in the Official Plan and zoned as Village Residential 1 (R1) as per Schedule “H” - Vienna in the Zoning By-law No. Z456-2003. Elgin County Land Division Committee will consider the application on April 26, 2023. DISCUSSION: The Owner will be required to connect to municipal sewers and water services as both are available at the frontage along Centre Street. The property is also assessed to the Centre Street Drain and maintenance schedule reapportionment will be required. The planner’s memorandum, dated March 29, 2023, analyzes the application subject to the Municipality of Bayham Official Plan and Zoning By-law. Staff and planner recommend Council’s support of the application E10-23 with the recommended conditions to permit the severance to create a new lot in the settlement area of Vienna. ATTACHMENTS 1. Consent Application E10-23 Staff Report DS-18/23 Neufeld 2 2. Aerial Map – 23 Centre Street 3. IBI Memorandum dated March 29, 2023 RECOMMENDATION THAT Report DS-18/23 regarding Consent Application E10-23 Neufeld, be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E10-23 be granted subject to the following conditions and considerations: 1. Install a municipal water connection to the retained parcel at the applicant’s cost for all permits and installation requirements 2. Install a municipal sanitary sewer connection to the retained parcel at the applicants’ cost for all permits and installation requirements 3. Provide engineered storm water management, drainage and grading plans to the satisfaction of the Municipality 4. That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule for the Centre Street Drain in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. 5. Obtain a municipal Road Access Permit for the installation of a driveway to the retained lands 6. Provide Cash-in-lieu of Parkland fee payable to the Municipality as required in Municipal By-law No. 2020-053 7. Provide the Planning Report fee payable to the Municipality 8. Provide a digital copy of the registered plan of survey Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator|Deputy Clerk CAO|Clerk © Latitude Geographics Group Ltd. 0.2 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.2 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.110 1:4,407 23 Centre Street, Vienna E911 Boundary Elgin Road Network Elgin Road Network Elgin Road Network Lagoons World Imagery Memorandum To/Attention Municipality of Bayham Date March 29, 2023 From Paul Riley BA, CPT Project No 3404-890 cc William Pol, MCIP, RPP Subject Jacob and Maria Neufeld – 23 Centre Street, Vienna – Application for Consent E10-23 1. We have completed our review of Consent application E10/23, submitted by Jacob and Maria Neufeld for lands located at 23 Centre Street, west side and north of Pearl Street. The applicant is requesting consent for severance of 1,028.6 m2 (0.25 acres) of land and to retain 4,833.7 m2 (0.2 acres) of land. The intent is to create a residential lot comprising the existing dwelling and to retain a vacant parcel for future residential uses. The lands are designated “Residential” on Schedule ‘C’: Vienna Land Use and Constraints in the Official Plan. The lands are zoned Village Residential (R1) on Schedule “H” in Zoning By-law Z456-2003. 2. The proposed severed lot has lot frontage of 22.4 metres (73.5 feet) and lot depth of 60 metres (196 feet). The proposed lands to be severed comprise a single- detached dwelling and two sheds. The retained lands have lot frontage of 16.45 metres (54 feet) and lot depth of approximately 171 metres (561 feet). The lands to be retained are vacant aside from the shed located on the proposed property line (to be removed or relocated). The surrounding uses to the north, south, and east are residential and to the west are agriculture. 3. There was a previous conditionally approved Consent, application number E95- 19, which proposed the same severance but with slightly differently configuration. The previous owner allowed the severance to lapse. 4. The Municipality of Bayham Official Plan Section 4.2.4 indicates that new residential development is encouraged on underutilized lands in settlement areas with access to municipal services. The proposed lot infills a portion of underutilized built-up area consistent with the Official Plan, however, the large area at the rear could be utilized for future subdivision in combination with abutting underutilized residential lands. Bayham OP Section 4.5.2.8 provides criteria for new single-detached units in the Residential Designation: IBI GROUP MEMORANDUM Municipality of BayhamMunicipality of Bayham – March 29, 2023 2 a) Lot frontage, depth and size: the proposed single-detached dwelling parcel has adequate frontage, depth and area in accordance to the R1 zone. b) Natural features: there are no significant natural features. c) Design: the previous owner was encouraged during pre-consultation to consider locating the new dwelling to accommodate a future subdivision road or locate it at the street line consistent with the existing dwellings, however, there is no regulation in the zoning-by-law to restrict the dwelling location except for yard setbacks in the R1 zone and no building location has been determined. d) Open Space: parkland dedication shall apply in the form of cash-in-lieu. e) Adjacent and surrounding uses: the proposed residential lot is compatible with the surrounding low density residential uses. f) Facilities and services: The new dwelling on the proposed retained lot requires connection to the municipal water and sanitary sewer services. g) Storm drainage: adequate storm drainage shall be provided and demonstrated in a grading plan. h) Vehicular access: the severed lot has frontage on Centre Street which is a Municipal Road and is flat and straight at the frontage which is adequate. The applicants will need to obtain a permit for a new driveway access from the Municipality. i) The Planning Act: this is not a residential subdivision and the matters within the Planning Act are generally dealt with in other sections of this memo. The additional residential lot in a settlement area with access to full municipal services is in conformity to the Official Plan. 5. The subject lands are located within the Village Residential (R1) zone and single- detached dwelling is a listed permitted use. The severed lands have adequate lot area, lot frontage and yard setbacks. The proposed retained lands have adequate lot area and lot frontage and can accommodate yard setbacks. The proposed consent complies with the zoning by-law if the accessory building overlapping each proposed parcel is removed or relocated in accordance with accessory building setbacks in Section 10.11 and 4.2. 6. Based on the above review of consent application E10-23 we have no objection to the proposed consent to create an additional residential lot in a fully serviced settlement area and recommend the following conditions for consent approval: a) That the owner provide a digital copy of a survey of the lands; IBI GROUP MEMORANDUM Municipality of BayhamMunicipality of Bayham – March 29, 2023 3 b) That the owner connect the new dwelling to the municipal water service; c) That the applicant connect the new dwelling to the municipal sanitary sewage disposal system; d) That the owner receive approval from the Municipality of Bayham for road entrance permit for a new access to the retained lands; e) That the applicant provide a Planning Report Fee payable to the Municipality of Bayham; f) The That the owner pay all fees as required in Municipal By-law No. 2020 – 053 Cash-in-lieu of Parkland; g) That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. Paul Riley IBI Group Paul Riley Consulting Planner to the Municipality of Bayham REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: April 6, 2023 REPORT: DS-19/23 FILE NO. C-07 / D09.23 OBAR CAIN Roll # 3401-000-006-19001 SUBJECT: Consent Application E16-23 Obar, D and Cain, J 11643 Plank Road, Eden BACKGROUND: Consent application E16-23 was received from the Elgin County Land Division Committee submitted by David Obar and Jessica Cain proposing to sever 2053.3 m2 (0.5 acres) of land and retain 4130.9 m2 (1.02 acres) of land with the intent to create an additional new building lot in the hamlet of Eden. The subject lands are designated “Hamlets” on Schedule ‘A1’ Municipality of Bayham: Land Use in the Municipality of Bayham Official Plan. The lands are zoned Hamlet Residential (HR) on Schedule “D” Eden in Zoning By-law No. Z456-2003. Elgin County Land Division Committee will consider the application on April 26, 2023. DISCUSSION: The planner’s memorandum, dated March 29, 2023, analyzes the application subject to the Municipality of Bayham Official Plan and Zoning By-law. Staff note that the lot is assessed to the West Branch of the Eden Main Drain and therefore, upon creation of the lot, the drain maintenance schedule will have to be reassessed. The lot will require connection to the municipal sanitary sewer system and a private well installed as conditions. Additional listed conditions are included in the recommendation. Staff and planner recommend Council’s support of the application with the listed conditions to permit the creation of one building lot. Staff Report DS-19/23 Obar Cain 2 ATTACHMENTS 1. Consent Application E16-23 2. Aerial map – 11643 Plank Road 3. IBI Memorandum dated March 29, 2023 RECOMMENDATION THAT Report DS-16/23 regarding Consent Application E16-23 Obar and Cain be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E16-23 be granted subject to the following conditions and considerations: 1. Installation of an individual private well on the severed lot with water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety 2. Installation of a municipal sanitary sewer connection to the severed lot at the applicants’ cost for permits and installation 3. Provide engineered storm water management, drainage and grading plans showing the lot will not have a negative drainage impact on the abutting lands 4. That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule for the West Branch of the Eden Main Drain in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. 5. Confirmation from the County of Elgin for future access to the County road 6. Purchase of a civic number sign for the severed lot 7. Cash in Lieu of Parkland Dedication fee to the Municipality for the created lot 8. Planning Report fee payable to the Municipality 9. Provide a digital copy of the registered plan of survey Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator|Deputy Clerk CAO|Clerk © Latitude Geographics Group Ltd. 0.4 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.4 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.220 1:8,815 11643 Plank Road, Eden Elgin County Parcels E911 Boundary Elgin Road Network Elgin Road Network Elgin Road Network Lagoons World Imagery Memorandum To/Attention Municipality of Bayham Date March 29, 2023 From Paul Riley BA, CPT Project No 3404-891 cc William Pol, MCIP, RPP Subject David John Obar and Jessica Jane Cain – 11643 Plank Road, Eden – Application for Consent E16-23 1. We have completed our review of Consent application E16/23, submitted by David John Obar and Jessica Jane Cain for lands located at 11643 Plank Road, west side and north of Eden Line. The applicant is requesting consent for severance of 2,053.3 m2 (0.5 acres) of land and to retain 4,130.9 m2 (1 acre) of land. The intent is to create a residential lot on a southern portion of the subject lands. The lands are designated “Hamlets” on Schedule ‘A1 Municipality of Bayham: Land Use in the Official Plan. The lands are zoned Hamlet Residential (HR) on Schedule “D” in Zoning By-law Z456-2003. 2. The proposed severed lot has lot frontage of 22.86 metres (75 feet) and lot depth of 97.5 metres (320 feet) and is irregular in configuration due to the existing parcel configuration. The proposed lands to be severed are vacant. The retained lands have lot frontage of 28.96 metres (95 feet) and lot depth of 124.36 metres (408 feet). The lands to be retained comprise a single-detached dwelling and swimming pool. The surrounding uses are agricultural to the north, industrial to the west and residential to the northeast, east and south, and a commercial use to the southeast. 3. The proposed severed lot would abut the industrial manufacturing use to the west and in 2019 the business owners went through a Site Plan process which included adding warehousing space to contain storage within a new building and fencing and a landscape buffer. It is anticipated that the new residential lot would be somewhat impacted by noise from the manufacturing activities. There are existing residential uses adjacent to the manufacturing use that have co-existed for a number of years. Based on the light industrial nature of the adjacent industrial manufacturing use and the existing residential nature of the lands, adding one single-detached residential lot is generally compatible. 4. There is an ongoing conditionally approved Consent, application number E74-22, which proposes the severance of a vacant residential lot on a north portion of the subject lands. IBI GROUP MEMORANDUM Municipality of BayhamMunicipality of Bayham – March 29, 2023 2 5. Section 4.2.4.1 of the Municipality of Bayham Official Plan states that “The Municipality shall encourage intensification and redevelopment within settlement area boundaries on vacant or underutilized sites in order to efficiently utilize designated settlement area land and available municipal services”. The subject property is within the settlement area boundary, and the Hamlet of Eden has available municipal sewer services. Section 4.4.2.2 of the Official Plan regarding consents on Residential Lands in Hamlets sets out the following criteria for a consent: a. Consents shall be granted only in areas where the minor, or no extension of any municipal service would be required. Any services required in a consent should be satisfactory to the appropriate approval authority. The applicant shall connect the new dwelling to the municipal sanitary sewer disposal system and the applicant shall install a private well with test results showing water quality and quantity for residential use that meets provincial standards. b. Consents should be granted only when the land fronts on an existing public road, which is of a reasonable standard of construction. The lands front on Plank Road, which is an adequate public road. c. Consents should have the effect of infilling in existing developed areas and not of extending the Hamlet area unduly. The proposed lot has the effect of infilling in an existing developed area within the settlement area boundaries of the Hamlet of Eden. d. The size of any parcel of land created by a consent should be appropriate for the use proposed considering the public services available and the soil conditions, and in no case should any parcel be created which does not conform to the provisions of the Zoning By-law. The proposed lot size is adequate to accommodate low density residential uses in accordance to the Zoning By-law and is adequate to be serviced by municipal sewer services and private water services. e. Direct access from major roads should be restricted and residential lots should, where possible, have access only from internal residential roads. Plank Road is an Elgin County Road and is likely suitable for private driveway access within the hamlet area. Elgin County may require approval for the new driveway for access. f. Consents should not be granted for land adjacent to a road from which access is to be obtained where a traffic hazard would be created because of limited sight lines on curves or grades. Plank Road is a straight and flat Elgin County Road with other private driveway accesses within Eden which IBI GROUP MEMORANDUM Municipality of BayhamMunicipality of Bayham – March 29, 2023 3 is likely suitable for private driveway access, to be confirmed by Elgin County. g. Consents should be granted only when the creation of the lot will not interfere with subsequent access to interior lands. The vacant agricultural lands designated for residential uses abutting to the north and west have adequate frontage further north on Plank Road for future access, subsequent access to interior lands is not impacted. The proposed Consent is in conformity to the Official Plan once Conditions of Consent for servicing and road access are completed. 6. The subject lands are located within the Hamlet Residential (HR) zone of Bayham Zoning By-law Z456-2003. The proposed single-detached residential dwelling on the lands to be severed is a listed permitted use in the HR zone. The configuration of the proposed lot is adequate to accommodate the proposed single-detached dwelling unit and would be in accordance with the regulations of the HR zone, including minimum lot area and frontage. The irregular configuration may make limit the possible dwelling location on the lot and depends on the size and type of building. The HR zone minimum setbacks apply and shall be accounted for when constructing the dwelling. The existing single- detached dwelling is also located in the HR zone and will continue to conform to the applicable HR zone regulations pertaining to minimum lot area and frontage, minimum setbacks, etc. The proposed lots are in conformity to the Zoning By- law. 7. Based on the above review of consent application E16-23 we have no objection to the proposed consent to create an additional residential lot in a fully serviced settlement area and recommend the following conditions for consent approval: a. That the owner provide a digital copy of a survey of the lands; b. That the owner connect the new dwelling to the municipal sanitary sewer service; c. That the owner provide storm water management, drainage and grading plans for the severed lot; d. That the owner install a private well with test results showing water quality and quantity for residential use that meets provincial standards. e. That the applicant apply and pay all fees to the Municipality with respect to Civic Addressing/signage for the severed lot; f. That the owner provide confirmation from Elgin County that a Road Access Permit is obtained; IBI GROUP MEMORANDUM Municipality of BayhamMunicipality of Bayham – March 29, 2023 4 g. That the applicant provide a Planning Report Fee payable to the Municipality of Bayham; h. That the owner pay all fees as required in Municipal By-law No. 2020 – 053 Cash-in-lieu of Parkland. i. That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. Paul Riley IBI Group Paul Riley Consulting Planner to the Municipality of Bayham REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: April 6, 2023 REPORT: DS-20/23 FILE NO. C-07 / D09.23WAGL Roll # 3401-000-007-11001 SUBJECT: Consent Application E20-23 Wagler Homes Inc. 53871 Church Street, Richmond BACKGROUND A consent application E20-23 was received from the Elgin County Land Division Committee submitted by Wagler Homes Inc. proposing to sever a lot 1000.9 m2 (0.25 ac) and retain 1427.7 m2 (0.35 ac) in the hamlet of Richmond. The property is known as 53871 Church Street, Richmond. The subject land is designated “Hamlets” on Schedule ‘A1’ Municipality of Bayham Land Use of the Official Plan. Lands are zoned Hamlet Residential (HR) on Schedule “E” Richmond in Municipality of Bayham Zoning By-law No. Z456-2003. Elgin County Land Division Committee will consider the applications on April 26, 2023. DISCUSSION The planner’s memorandum dated, March 29, 2023, analyzes the application subject to the Municipality of Bayham Official Plan and Zoning By-law. The one proposed lot may be considered to be an infilling lot in a settlement area. The lot requires a municipal water service connection from the water main to the property line and requires a municipal lot assessment for the development of private septic system. As well, our standard conditions include: engineered storm water management, drainage/grading plans, civic numbering signage, survey, cash in lieu payment for the creation of a building lot and the planning report fee. The lot fronts on Church Street and will be subject to a road access permit from the municipality at the time of building permit. The subject land is within the Richmond Main Drain watershed requiring a reassessment of the maintenance Staff Report DS-20/23 Wagler 2 schedule to add the new lot. Staff and municipal planner recommend the support of the consent application for the creation of one building lot fronting on Church Street in the hamlet of Richmond with the recommended conditions. ATTACHMENTS 1. Consent Application E20-23 2. Aerial Map – 53871 Church Street 3. IBI Group Memorandum dated March 29, 2023 RECOMMENDATION THAT Report DS-20/23 regarding the Consent Application E20-23 Wagler be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E20-23 be granted subject to the following conditions and considerations: 1. Installation of municipal water service connection to the property line at the cost of the applicant for permit and installation 2. Municipal lot assessment for septic system 3. That the owner apply for a demolition permit to remove the detached garage and the asphalt drive with retaining walls and all debris to be removed to the satisfaction of the municipality 4. That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule for the Richmond Main Drain in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. 5. Engineered storm water management, drainage/grading plan 6. Purchase of civic number sign for the severed lot 7. Digital copy of the registered plan of survey 8. Cash in Lieu of Parkland Dedication fee for each lot 9. Planning Report fee payable to the Municipality Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator|Deputy Clerk CAO|Clerk © Latitude Geographics Group Ltd. 0.2 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.2 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.110 1:4,407 53871 Church Street, Richmond Elgin County Parcels E911 Boundary Elgin Road Network Elgin Road Network Elgin Road Network Lagoons World Imagery Memorandum To/Attention Municipality of Bayham Date March 29, 2023 From Paul Riley BA, CPT Project No 3404-892 cc William Pol, MCIP, RPP Subject Wagler Homes Inc. – 53871 Church Street, Richmond – Application for Consent E20-23 1. We have completed our review of Consent application E20/23, submitted by Wagler Homes Inc. for lands located at 53871 Church Street, south side and east of Richmond Road. The applicant is requesting consent for severance of 1,000.9 m2 (0.25 acres) of land and to retain 1,427.7 m2 (0.35 acres) of land. The intent is to create a residential lot on the western portion of the subject lands. The lands are designated “Hamlets” on Schedule ‘A1 Municipality of Bayham: Land Use in the Official Plan. The lands are zoned Hamlet Residential (HR) on Schedule “E” in Zoning By-law Z456-2003. 2. The proposed severed lot has lot frontage of 24.6 metres (80.7 feet) and lot depth of 40.2 metres (131.9 feet). The proposed lands to be severed are vacant. The retained lands have lot frontage of 35.5 metres (116.3 feet) and lot depth 40.2 metres. The lands to be retained comprise a single-detached dwelling and detached garage. The surrounding uses are residential to the north west and south and institutional to the east (church). 3. Section 4.2.4.1 of the Municipality of Bayham Official Plan states that “The Municipality shall encourage intensification and redevelopment within settlement area boundaries on vacant or underutilized sites in order to efficiently utilize designated settlement area land and available municipal services”. The subject property is within the settlement area boundary, and the Hamlet of Richmond has available municipal water services. Section 4.4.2.2 of the Official Plan regarding consents on Residential Lands in Hamlets sets out the following criteria for a consent: a. Consents shall be granted only in areas where the minor, or no extension of any municipal service would be required. Any services required in a consent should be satisfactory to the appropriate approval authority. The applicant shall connect the new dwelling to the municipal water system and shall install a private septic system that meets provincial standards. IBI GROUP MEMORANDUM Municipality of BayhamMunicipality of Bayham – March 29, 2023 2 b. Consents should be granted only when the land fronts on an existing public road, which is of a reasonable standard of construction. The lands front on Church Street, which is an adequate public road. c. Consents should have the effect of infilling in existing developed areas and not of extending the Hamlet area unduly. The proposed lot has the effect of infilling in an existing developed area within the settlement area boundaries of the Hamlet of Richmond. d. The size of any parcel of land created by a consent should be appropriate for the use proposed considering the public services available and the soil conditions, and in no case should any parcel be created which does not conform to the provisions of the Zoning By-law. The proposed lot size is adequate to accommodate low density residential uses in accordance to the Zoning By-law and is adequate to be serviced by municipal water services and private septic services. e. Direct access from major roads should be restricted and residential lots should, where possible, have access only from internal residential roads. Church Street is a municipal road and is suitable for private driveway access. The new driveway will require a municipal permit. f. Consents should not be granted for land adjacent to a road from which access is to be obtained where a traffic hazard would be created because of limited sight lines on curves or grades. Church Street is a low-volume local road and is straight and flat, therefore, no traffic hazard is anticipated. g. Consents should be granted only when the creation of the lot will not interfere with subsequent access to interior lands. There are no interior lands. The proposed Consent is in conformity to the Official Plan once Conditions of Consent for servicing and road access are completed. 4. The subject lands are located within the Hamlet Residential (HR) zone of Bayham Zoning By-law Z456-2003. The proposed single-detached residential dwelling on the lands to be severed is a listed permitted use in the HR zone. The configuration of the proposed lot is adequate to accommodate the proposed single-detached dwelling unit and would be in accordance with the regulations of the HR zone, including minimum lot area and frontage. The HR zone minimum setbacks apply and shall be accounted for when constructing the dwelling. The existing single-detached dwelling is also located in the HR zone and will continue to conform to the applicable HR zone regulations pertaining to minimum lot area and frontage, minimum setbacks, etc. The proposed lots are in conformity to the Zoning By-law. IBI GROUP MEMORANDUM Municipality of BayhamMunicipality of Bayham – March 29, 2023 3 5. Based on the above review of consent application E16-23 we have no objection to the proposed consent to create an additional residential lot in a fully serviced settlement area and recommend the following conditions for consent approval: a. That the owner provide a digital copy of a survey of the lands; b. That the owner connect the new dwelling to the municipal water service; c. That the owner install a private septic system for residential use that meets provincial standards. d. That the applicant apply and pay all fees to the Municipality with respect to Civic Addressing/signage for the severed lot; e. That the applicant provide a Planning Report Fee payable to the Municipality of Bayham; f. The That the owner pay all fees as required in Municipal By-law No. 2020 – 053 Cash-in-lieu of Parkland. Paul Riley IBI Group Paul Riley Consulting Planner to the Municipality of Bayham The Corporation of the City of Cambridge Corporate Services Department Clerk’s Division The City of Cambridge 50 Dickson Street, P.O. Box 669 Cambridge ON N1R 5W8 Tel: (519) 740-4680 ext. 4585 mantond@cambridge.ca March 15, 2023 Re: Barriers for Women in Politics At the Special Council Meeting of March 14, 2023, the Council of the Corporation of the City of Cambridge passed the following Motion: WHEREAS the City of Cambridge values respect, integrity, equity, inclusivity and service in all areas of life, including politics; WHEREAS women have historically been underrepresented in politics and continue to face barriers and discrimination in their pursuit of elected office; WHEREAS misogyny and harassment have been identified as significant challenges for women in politics, both in Canada and around the world; WHEREAS the City of Cambridge believes that all individuals have the right to participate in a political environment that is free from discrimination, harassment, and misogyny; THEREFORE, BE IT RESOLVED that the City of Cambridge expresses its support for women in politics and their right to participate in a political environment that is free from misogyny and harassment and where everyone feels equitable; BE IT FURTHER RESOLVED that the City of Cambridge commits to taking steps to ensure that our political environment is inclusive and welcoming to all individuals, regardless of gender, race, ethnicity, religion, sexual orientation, or other identity factors; BE IT FURTHER RESOLVED that the City of Cambridge joins the Town of Grimsby in encouraging other municipalities in Ontario and across Canada to join us in supporting women in politics and promoting gender equity in all areas of society; BE IT FURTHER RESOLVED that a copy of this resolution be sent to all Ontario Municipalities for endorsement, the Premier of Ontario, the Minister of Municipal Affairs and Housing, Cambridge's MP and MPP, and the Association of Municipalities of Ontario to express the City of Cambridge's commitment to this issue and encourage action at the provincial level to create legislation to ensure equity, safety, and security. Should you have any questions related to the approved resolution, please contact me. Yours Truly, Danielle Manton City Clerk Cc: (via email) Hon. Premier Ford Minister of Municipal Affairs and Housing Cambridge’s MP and MPP Association of Municipalities of Ontario All Ontario Municipalities 546 Niagara Street, P.O Box 250 | Wyoming ON, N0N 1T0 | 519-845-3939 | www.plympton-wyoming.com The Honourable Doug Ford Premier of Ontario premier@ontario.ca DELIVERED VIA EMAIL March 22nd 2023 Re: Barriers for Women in Politics Dear Premier Ford, Please be advised that at the Regular Council Meeting on March 8th 2023, the Town of Plympton- Wyoming Council passed the following motion, supporting the resolution from the Council of the Town of Grimsby regarding Barriers for Women in Politics. Motion 19 Moved by Councillor Kristen Rodrigues Seconded by Councillor Bob Woolvett That Council support item ‘I’ of correspondence from the Town of Grimsby regarding Barriers for Women in Politics. Carried. If you have any questions regarding the above motion, please do not hesitate to contact me by phone or email at dgiles@plympton-wyoming.ca. Sincerely, Denny Giles Deputy Clerk Town of Plympton-Wyoming cc: Hon. Steve Clark, Minister of Municipal Affairs & Housing Bob Bailey, MPP – Sarnia-Lambton Association of Municipalities of Ontario All Ontario Municipalities THE CORPORATION OF THE TOWNSHIP OF HOWICK 44816 Harriston Road, RR 1, Gorrie ON N0G 1X0 Tel: 519-335-3208 Fax: 519-335-6208 Email: clerk@howick.ca Website: www.howick.ca Howick: a strong, independent, healthy, rural community. Proud to be different. March 23, 2023 Premier of Ontario Legislative Building Queen’s Park Toronto, ON M7A 1A4 VIA EMAIL Attention: Doug Ford, Premier Dear Mr. Ford: RE: Support for the School Bus Stop Arm Cameras Please be advised that at their meeting held on March 21, 2023, the Council of the Municipality of West Perth passed the following resolution: Resolution No. 105-23 Moved by: Deputy Reeve Gibson Seconded by: Councillor Hargrave Be it resolved that Council of the Township of Howick endorse the resolution received from the Municipality of North Perth and direct the Clerk-Administrator to draft an endorsement letter to be circulated to Premier Doug Ford, Attorney General Doug Downey, Minister of Education Stephen Lecce, Provincial opposition parties and all municipalities of Ontario. Attached is a copy of the North Perth resolution for your reference. If you require any additional information, please do not hesitate to contact my office. Sincerely, Caitlin Gillis Clerk-Administrator Township of Howick clerk@howick.ca 519-335-3208 ext, 2 Cc: Hon. Doug Downey, Attorney General Provincial Opposition Parties MPP Lisa Thompson Association of Municipalities of Ontario (AMO) All Ontario Municipalities March 14, 2023 The Honourable Doug Ford Premier of Ontario Legislative Building, Queen’s Park Toronto, ON M7A 1A1 Via Email: premier@ontario.ca Dear Premier Ford: RE: School Bus Stop Arm Cameras Pleased be advised that the Council of the Municipality of North Perth passed the following resolution at their regular meeting held March 6, 2023: Moved by Councillor Rothwell Seconded by Councillor Blazek WHEREAS almost 824,000 students travel in about 16,000 school vehicles every school day in Ontario and according to the Ministry of Transportation’s statistics the rate of vehicles blowing by stopped school buses is over 30,000 times every day; AND WHEREAS the Province of Ontario passed the Safer School Zones Act in 2017 which authorized the use of Automated School Bus Stop Arm Camera Systems to detect incidents where vehicles failed to stop when the school bus was stopped and the stop-arm extended (O. Reg. 424/20); AND WHEREAS the Association of Municipalities (AMO) working on behalf of all Ontario Municipalities made its submission to the Standing Committee on General Government on May 21, 2019 in support of Administrative Monetary Penalties (AMPs) to be used to collect fine revenue for school bus stop arm infractions and other applications, including Automated Speed Enforcement (ASE) technologies deployed in school and community safety zones; AND WHEREAS police resources can not be spread any thinner to enforce Highway Traffic Act offences throughout municipalities; AND WHEREAS the administrative and financial costs to establish the required municipal Administrative Penalty program under the Highway Traffic Act, and its regulations, are substantial and maybe out of reach for small or rural municipalities that have insufficient amounts of traffic to generate the required funds to offset the annual operational costs of a municipal Administrative Penalty program; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of North Perth urges the Provincial Government to: a) Require all school buses to have stop arm cameras installed and paid for by the Province for the start of the 2023-2024 school year; and b) Underwrite the costs for the implementation and on-going annual costs for Administrative Monetary Penalties in small and rural municipalities; AND FURTHER THAT this resolution be circulated to Premier Doug Ford, Attorney General Doug Downey, Minister of Education Stephen Lecce, Provincial opposition parties, Mathew Rae MPP, AMO and all municipalities in Ontario. CARRIED If you have any questions regarding the above resolution, please do not hesitate to contact me at lcline@northperth.ca. Sincerely, Lindsay Cline, Clerk/Legislative Services Supervisor Municipality of North Perth cc. Hon. Doug Downey, Attorney General Hon. Stephen Lecce, Minister of Education Provincial Opposition Parties MPP Matthew Rea Association of Municipalities of Ontario (AMO) All Ontario Municipalities www.wowc.ca Monday, March 13, 2023 WOWC Supports Huron County’s Call for Cannabis Act Review At the regular meeting of the Western Ontario Wardens’ Caucus held on March 10, 2023, the following resolution was passed: Moved by R. Ehgoetz, seconded by K. Marriott: THAT the Huron County resolution, re Call to Action - Cannabis Act Review, be supported.” – CARRIED The Huron County Warden’s letter is attached for your reference. Sincerely, Glen McNeil Chair, Western Ontario Wardens’ Caucus OFFICE OF THE WARDEN Corporation of the County of Huron 1 Courthouse Square Goderich, Ontario N7A 1M2 www.HuronCounty.ca Phone: 519.524.8394 Toll Free: 1.888.524.8394 Page 1 of 3 February 1, 2023 Sent via email. Re: Call to Action: Review of the Cannabis Act Please note that on February 1, 2023 Huron County Council passed the following motion: Moved by: Councillor G. Finch and Seconded by: Councillor M. Anderson THAT: The Council of the County of Huron approve the report by CAO Meighan Wark dated February 1, 2023 titled Report to Council: Cannabis Act Information as presented; AND FURTHER THAT: The Council of the County of Huron advocate for improvements to the Cannabis Act and current legislative framework for cannabis in Canada by sending the report titled Report for Council: Cannabis Act Information, including the correspondence found in the appendices, to the Western Ontario Warden’s Caucus (WOWC) for discussion and consideration; AND FURTHER THAT: The Council of the County of Huron approve forwarding Call to Action Letters to the following for support: • Federation of Canadian Municipalities (FCM) • All Municipalities in Ontario • Ministry of Agriculture, Food and Rural Affairs (OMAFRA) • Premier of Ontario • Provincial Minister of the Environment, Conservation and Parks • Provincial Minister of Agriculture • Provincial Minister of Municipal Affairs and Housing • Member of Parliament • Federal Minister of Agriculture and Agri-Food • Federal Minister of Health CARRIED The County of Huron calls for a review and amendments to the Cannabis Act and the current legislative framework for cannabis in Canada. To be clear, the County of Huron is not against or opposed to cannabis and we appreciate the role that both the federal and provincial governments provide in assisting municipalities. However, when new legislation is implemented, it is often at the municipal level that the impacts of change can be observed, and notations can be made for areas of improvement. It is vital that municipal governments pay attention and provide information and recommendations to higher levels of government so that continual improvements can be made over time. It is in this spirit that we provide the following recommendation: As a municipal government for one of Canada’s most agriculturally productive regions and a popular tourism destination, we have been in the position to observe the last several years of legal cannabis production under the Cannabis Act as managed by Health Canada. Under the current legislative and regulatory framework, we have observed, and continue to observe, serious odour impacts on local communities and residents from cannabis production facilities; including concerns from local medical practitioners about these impacts. Most often, these odour impacts arise from properties used for ‘The Production of Cannabis for Own Medical Purposes by a Designated Person’. In our local municipal experience, these facilities are often established without complying with local municipal zoning and nuisance by-laws, often contain hundreds of cannabis plants for each of the four assigned individuals, and usually do not include adequate odour controls to manage impacts on surrounding homes, public facilities, and the community at large. To help manage public impacts of cannabis production facilities, we request that all production facilities, including facilities used by a designated person to produce cannabis for an individual’s medical purposes, to require confirmation from the local municipality that the facility/site selected complies with all local municipal by-laws and regulations prior to an application being approved by Health Canada. We also request that Health Canada implement a system of minimum setbacks between cannabis production facilities and sensitive odour receptors, including homes and public facilities. As an agricultural community, we have had extensive experience with the Ontario Ministry of Agriculture, Food and Rural Affairs' Minimum Distance Separation (MDS) Formula, an approach which has been used to successfully manage land use conflicts resulting from odour between livestock facilities and sensitive receptors for almost 50 years. We believe a system based on MDS would be appropriate to manage the impacts of Health Canada’s approved cannabis facilities, including both licensed commercial producers and designated growers for individuals. In conclusion, we strongly recommend further notice and enhanced consultation with municipal governments when drafting and implementing legislation and regulations related to cannabis production, as there is a direct impact on local municipal operations, local residents, and in some cases, serious issues of non-compliance with local municipal by-laws. Sincerely, Glen McNeil Warden, Huron County On behalf of Huron County Council Legislative Services 99 Advance Ave Napanee, ON K7R 3Y5 TEL 613-354-3351 www.greaternapanee.com March 20, 2023 via email To All Ontario Municipalities Re: Resolution re Reducing Municipal Insurance Costs Further to the meeting on March 14, 2023, the Council of the Corporation of the Town of Greater Napanee passed the following motion: Motion #148/23 Moved by Councillor Schenk Seconded by Councillor Pinnell Jr. That the correspondence from Chatham-Kent dated March 6, 2023, be received; That Council send a letter supporting the Town of Chatham-Kent calling for action to reduce insurance costs, And that, Council direct Staff to investigate any joint municipal efforts to reduce insurance costs. Yours truly, Katy Macpherson Deputy Clerk Copy: Association of Municipalities of Ontario (AMO) March 22, 2023 The Honorable Steve Clark Minister of Municipal Affairs and Housing RE: Future Accuracy of Permanent Register of Electors Please be advised that the Council of the Corporation of the Township of Lucan Biddulph at its meeting held on March 21, 2023 passed the following resolution: Resolution No. 2023-094 Moved by Councillor D. Regan Seconded by Deputy Mayor D. Manders WHEREAS concerns surrounding the accuracy of the Voters’ List has been highlighted in elections past and inaccuracies continue to plague municipal elections; AND WHEREAS the Chief Electoral Officer for the Province of Ontario now has the responsibility to prepare and maintain a Permanent Register of Electors, under the Elections Act, for future municipal elections; AND WHEREAS an accurate Permanent Register of Electors is paramount in upholding the integrity of democratic government; AND WHEREAS an accurate Permanent Register of Electors could increase voter turnout statistics and possibly contribute to positive voter apathy; NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Lucan Biddulph requests that the Province of Ontario, through Elections Ontario and the Chief Electoral Officer utilize any resources available to produce the highest quality Permanent Register of Electors; AND FURTHER THAT this resolution be circulated to the Minister of Municipal Affairs and Housing, Elections Ontario, MPP Monte McNaughton and Ontario Municipal Councils for their support. CARRIED Township of Lucan Biddulph 270 Main Street P.O Box 190, Lucan, Ontario N0M 2J0 Phone (519) 227-4491; Fax (519) 227-4998 If you require any additional information, please contact my office. Sincerely, Ron Reymer CAO/Clerk cc. All Ontario Municipalities Greg Essensa, Chief Electoral Officer for Ontario Monte McNaughton, MPP – Lambton, Kent, Middlesex Please be advised that at their meeting of March 7, 2023, the Council of the Town of Carleton Place passed the following motion: Lanark County Interval House and Community Support Motion No. 04-134-04 Moved by: Deputy Mayor Tennant Seconded by: Councillor Comley THAT the Town of Carleton Place recognizes the issues of violence in rural communities as serious to the health and wellness of local families; and THAT the Town of Carleton Place recognizes the rural Renfrew County inquest as important to all rural communities; and THAT based on the statistics of 4815 crisis calls and service provision to 527 women and children in our local community, the Council of the Town of Carleton Place declares IPV (intimate partner violence)/VAW (violence against women) an epidemic as per recommendation #1 of the Renfrew County jury recommendations; and THAT this resolution be circulated to all municipalities in Ontario and the Association of Municipalities of Ontario. CARRIED March 14, 2023 The Honourable Doug Ford Premier of Ontario Legislative Building, Queen’s Park Toronto, ON M7A 1A1 Via Email: premier@ontario.ca Dear Premier Ford: RE: School Bus Stop Arm Cameras Pleased be advised that the Council of the Municipality of North Perth passed the following resolution at their regular meeting held March 6, 2023: Moved by Councillor Rothwell Seconded by Councillor Blazek WHEREAS almost 824,000 students travel in about 16,000 school vehicles every school day in Ontario and according to the Ministry of Transportation’s statistics the rate of vehicles blowing by stopped school buses is over 30,000 times every day; AND WHEREAS the Province of Ontario passed the Safer School Zones Act in 2017 which authorized the use of Automated School Bus Stop Arm Camera Systems to detect incidents where vehicles failed to stop when the school bus was stopped and the stop-arm extended (O. Reg. 424/20); AND WHEREAS the Association of Municipalities (AMO) working on behalf of all Ontario Municipalities made its submission to the Standing Committee on General Government on May 21, 2019 in support of Administrative Monetary Penalties (AMPs) to be used to collect fine revenue for school bus stop arm infractions and other applications, including Automated Speed Enforcement (ASE) technologies deployed in school and community safety zones; AND WHEREAS police resources can not be spread any thinner to enforce Highway Traffic Act offences throughout municipalities; AND WHEREAS the administrative and financial costs to establish the required municipal Administrative Penalty program under the Highway Traffic Act, and its regulations, are substantial and maybe out of reach for small or rural municipalities that have insufficient amounts of traffic to generate the required funds to offset the annual operational costs of a municipal Administrative Penalty program; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of North Perth urges the Provincial Government to: a) Require all school buses to have stop arm cameras installed and paid for by the Province for the start of the 2023-2024 school year; and b) Underwrite the costs for the implementation and on-going annual costs for Administrative Monetary Penalties in small and rural municipalities; AND FURTHER THAT this resolution be circulated to Premier Doug Ford, Attorney General Doug Downey, Minister of Education Stephen Lecce, Provincial opposition parties, Mathew Rae MPP, AMO and all municipalities in Ontario. CARRIED If you have any questions regarding the above resolution, please do not hesitate to contact me at lcline@northperth.ca. Sincerely, Lindsay Cline, Clerk/Legislative Services Supervisor Municipality of North Perth cc. Hon. Doug Downey, Attorney General Hon. Stephen Lecce, Minister of Education Provincial Opposition Parties MPP Matthew Rea Association of Municipalities of Ontario (AMO) All Ontario Municipalities CORPORATION OF THE TOWN OF ESSEX 33 Talbot Street South, Essex, Ontario, N8M 1A8 p: 519.776.7336 f: 519.776.8811 | essex.ca Ann-Marie Norio Regional Clerk, Niagara Region 1815 Sir Isaac Brock Way, PO Box 1042 Thorold, ON L2V 4T7 clerk@niagararegion.ca March 16, 2023 RE: Letter of Support – Niagara Region Motion Respecting Declarations of Emergency of Homelessness, Mental Health and Opioid Addiction Dear Ann-Marie Norio, At its Regular Council Meeting held on March 6, 2023, Council discussed your motion respecting declarations of emergency for homelessness, mental health and opioid addiction from the Niagara Region. In particular, Councillor Hammond indicated the importance of supporting this motion as the Town of Essex and other municipalities should consider similar strategies as struggles with homelessness, mental health and addictions continue to afflict our communities. As a result of that discussion, Council passed the following resolution: R23-03-078 Moved by: Councillor Hammond Seconded by: Councillor Verbeek That the correspondence dated February 24, 2023 from the Niagara Region regarding the Declarations of Emergency for Homelessness, Mental Health and Opioid Addiction be received and supported; and That a letter of support be sent to the Niagara Region and all other municipalities. Carried I trust you will find this satisfactory. If you have any questions or comments, please feel free to contact the undersigned. CORPORATION OF THE TOWN OF ESSEX 33 Talbot Street South, Essex, Ontario, N8M 1A8 p: 519.776.7336 f: 519.776.8811 | essex.ca 2 Yours truly, Shelley Brown Acting Clerk, Legal and Legislative Services sbrown@essex.ca c.c. All Ontario Municipalities CORPORATION OF THE TOWN OF ESSEX 33 Talbot Street South, Essex, Ontario, N8M 1A8 p: 519.776.7336 f: 519.776.8811 | essex.ca Honourable Steve Clark Ministry of Municipal Affairs and Housing College Park 17th Floor, 777 Bay Street Toronto, ON M7A 2J3 March 17, 2023 RE: Tax Classification of Short-Term Rental Units At its Regular Council Meeting held on March 6, 2023, Councillor Hammond brought forward a Notice of Motion for Council’s consideration regarding the current tax classification of Short-Term Rental Units. In particular, Council discussed the implications of having Short- Term Rental Units operate as a business within a residential community. Council noted that allowing Short-Term Rental Unit Operators to pay residential property taxes is inequitable to those business owners who must pay commercial property taxes, solely due to the location of their business. As a result of this discussion, Council passed the following resolution: R23-03-082 Moved by: Councillor Hammond Seconded by: Councillor Matyi That Council direct Administration to send a letter to the Municipal Property Assessment Corporation (“MPAC”), the Ministry of Municipal Affairs, and any other relevant bodies, to investigate the tax classification of short-term rental units and consider taxing them as commercial as opposed to residential. Carried I trust you will find this satisfactory. If you have any questions or comments, please feel free to contact the undersigned. Yours truly, Shelley Brown Acting Clerk, Legal and Legislative Services sbrown@essex.ca c.c. Tracy Pringle, Municipal Property Assessment Corporation Tracy.Pringle@mpac.ca CORPORATION OF THE TOWN OF ESSEX 33 Talbot Street South, Essex, Ontario, N8M 1A8 p: 519.776.7336 f: 519.776.8811 | essex.ca 2 Anthony Leardi, MPP Anthony.Leardi@pc.ola.org Mary Birch, Interim CAO mbirch@countyofessex.ca All Ontario Municipalities CORPORATION OF THE TOWN OF ESSEX 33 Talbot Street South, Essex, Ontario, N8M 1A8 p: 519.776.7336 f: 519.776.8811 | essex.ca Honourabale Steve Clark Ministry of Municipal Affairs and Housing College Park 17th Floor, 777 Bay Street Toronto, ON M7A 2J3 March 22, 2023 RE: The Reinstatement of Legislation Permitting a Municipality to Retain Surplus Proceeds from Tax Sales Dear Honourable Steve Clark, At its Regular Council Meeting held on March 6, 2023, Mayor Bondy brought forward a Notice of Motion for Council’s consideration regarding the reinstatement of previous legislation permitting a municipality to retain surplus proceeds from tax sales. It was discussed that, prior to being repealed by the Modernizing Ontario’s Municipal Legislation Act, 2017, Section 380(6) of the Municipal Act, 2001 allowed for a municipality to retain surplus proceeds from tax sales within their jurisdiction. It was further noted that the Public Tax Sale process is burdensome to a municipality who invest a considerable amount of time and money recovering these proceeds for the potential sole benefit of the Crown in Right of Ontario. As a result of this discussion, Council passed the following resolution: R23-03-081 Moved by: Mayor Bondy Seconded by: Councillor Allard That Council direct Administration to send a letter to all relevant taxation bodies, including the Ministry of Municipal Affairs, the Ministry of Finance, Essex County Council, MPP Anthony Leardi, Association of the Municipalities of Ontario and all other municipalities in Ontario urging them to re-instate previous legislation that permitted a Municipality to apply for and retain the surplus proceeds from a tax sale in their jurisdiction. Carried I trust you will find this satisfactory. If you have any questions or comments, please feel free to contact the undersigned. Yours truly, Shelley Brown Acting Clerk sbrown@essex.ca CORPORATION OF THE TOWN OF ESSEX 33 Talbot Street South, Essex, Ontario, N8M 1A8 p: 519.776.7336 f: 519.776.8811 | essex.ca 2 c.c. Honourable Peter Bethlenfalvy, Minister of Finance minister.fin@ontario.ca Mary Birch, Interim Chief Administrative Officer mbirch@countyofessex.ca Anthony Leardi, MPP anthony.leardi@pc.ola.org Association of Municipalities of Ontario (“AMO”) resolutions@amo.on.ca All other municipalities in Ontario Wednesday, March 28, 2023 To: Members of Council Re: Municipality of Dutton Dunwich Resolution 2023.07.35 Elgin County is one of the most agriculturally productive areas in the province, covering over 130,000 hectares. Not only does this provide traditional farms with lots of room for production, but it has also allowed unique Agribusinesses to develop. In Elgin County, the agricultural business is vital to our economy. That is why we strongly advocate that all municipal governments adopt and assess a systematic approach to agricultural land use that considers the potential effects any developments could have on such lands. Even if a severance was initially made for farming, it might still create issues, as those lots are often sold to people who lose a connection with agriculture over time. The Elgin Federation of Agriculture therefore recommends that before municipalities allow a change from agricultural to non-agricultural uses of land, they should conduct an impact as-sessment to evaluate the potential long-term consequences on agricultural land use. In Elgin County, agriculture faces the same challenges as in other areas of Ontario, such as the loss of prime agricultural land, trespassing, lack of understanding about what constitutes Normal Farm Practice, commodity prices, inclement weather and energy costs. However, due to its peripheral loca-             MUNICIPALITY OF DUTTON DUNWICH   Council Meeting Resolution Number 2023.07.35 Date:March 8, 2023 Moved by:H. Dryfhout Seconded by:C. Pemberton WHEREAS the Province of Ontario review the Provincial Policy Statement, 2020 (PPS) under the Planning Act; and WHEREAS unique situations include land that is unfarmable, where habitable dwelling had existed but due to uncontrollable situations, the dwelling had been removed or where property had merged on title unintentionally; and WHEREAS opportunities to create residential lots in the prime agricultural area will help to ensure the sustainability of the rural area while still protecting the farmable land. NOW THEREFORE the Council of the Municipality of Dutton Dunwich requests that as part of the review of the Provincial Policy Statement, more flexibility be provided to lower and upper tier municipalities as part of lot creation (S 2.3.4) to permit for new buildable residential lots in the prime agricultural area, when there are unique situations; and FURTHER THAT a copy of this resolution be forwarded to Rob Flack, MPP, Karen Vecchio MP, Elgin County, and its lower-tier municipalities.    Motion:CARRIED March 16, 2023 Municipality of West Elgin c/o Jana Nethercott, Clerk 22413 Hoskins Line Rodney, ON N0L 2C0 via email: clerk@westelgin.net Re: Request to Review By-Law EC-1 Parking By-Law Dear Ms. Nethercott, At its meeting on March 14, 2023, Elgin County Council considered a staff report that was presented as a follow-up to your correspondence dated February 7, 2023 requesting that the County of Elgin review Parking By-Law EC-1, and passed the following resolution: “Moved by: Councillor Noble Seconded by: Councillor Sloan RESOLVED THAT the report titled “Follow-Up – Local Municipal Partner Request to Review By-Law EC-1 Parking By-Law” dated March 8, 2023 from the General Manager of Engineering, Planning, & Enterprise/Deputy CAO be received and filed; and THAT staff be directed to send a copy of By-Law 20-05 and Set Fine Orders for Part I and Part II Offences under By-Law 20-05 to Elgin County’s Local Municipal Partners and inquire as to whether a review is still required. Motion Carried.” A copy of By-Law 20-05, Set Fine Orders for Part I and Part II Offences under By-Law 20-05, and the corresponding staff report are attached for your information. If any follow-up is required, please contact Brian Lima, General Manager of Engineering, Planning & Enterprise/Deputy CAO at blima@elgin.ca or 519-631-1460 ext. 117. Yours truly, Jenna Fentie Manager of Administrative Services/Deputy Clerk jfentie@elgin.ca cc Brian Lima, General Manager of Engineering, Planning, & Enterprise/Deputy CAO Municipality of Bayham Township of Malahide Town of Aylmer Municipality of Central Elgin Township of Southwold Municipality of Dutton Dunwich 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, General Manager, Engineering, Planning & Enterprise | Deputy CAO DATE: March 8, 2023 SUBJECT: Follow Up – Local Municipal Partner Request to Review By-Law EC-1 Parking By-law RECOMMENDATIONS: THAT the March 8, 2023, report titled, Follow Up – Local Municipal Partner Request to Review By-Law EC-1 Parking By-Law, submitted by the General Manager | Deputy CAO be received and filed; and, THAT staff be directed to send a copy of By-law 20-05 and Set Fine Orders for Part I and Part II Offences under By-Law 20-05 to Elgin County’s Local Municipal Partners and inquire as to whether a review is still required. INTRODUCTION: Correspondence was received from Elgin’s Local Municipal Partners requesting that Elgin County undertake a review of the By-law Number EC-1 Parking By-law. The letter suggested that the Parking By-law had “not seen a comprehensive review of the by-law or increase in the set fines for parking violations” since 2001. A copy of the correspondence received from the Municipality of West Elgin’s Council is attached to this report. Council directed staff to follow up on this matter at its meeting on February 14, 2023. Upon review of this matter, it is clear that Local Municipal Partners are not relying on the most up-to-date information. DISCUSSION: In general terms, By-Law 20-05 was enacted to consolidate a multitude of individual amendments while the associated set fines were increased from that established under the original By-Law EC-1. 1. By-Law 20-05, being the most recent consolidation of the Elgin Traffic / Parking By-Law (EG1); and 2. Set Fine Orders for Part I and II Offences under By-Law 20-05. 2 FINANCIAL IMPLICATIONS: Revised fines are detailed in Schedule “G” of By-Law 20-05 appended to this report. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ☒ Ensuring alignment of current programs and services with community need. ☐ Exploring different ways of addressing community need. ☐ Engaging with our community and other stakeholders. ☐ Planning for and facilitating commercial, industrial, residential, and agricultural growth. ☐ Fostering a healthy environment. ☒ Enhancing quality of place. ☒ Ensuring we have the necessary tools, resources, and infrastructure to deliver programs and services now and in the future. ☒ Delivering mandated programs and services efficiently and effectively. LOCAL MUNICIPAL PARTNER IMPACT: A copy of the by-law will be circulated to the County’s Local Municipal Partners for adoption and use associated with parking infractions on County roads. COMMUNICATION REQUIREMENTS: It is recommended that By-law 20-05 be sent to Elgin County’s Local Municipal Partners and that staff be directed to inquire as to whether a review of the By-law is still required. CONCLUSION: Approved for Submission Julie Gonyou Chief Administrative Officer All of which is Respectfully Submitted Brian Lima General Manager, Engineering, Planning & Enterprise | Deputy CAO COUNTY OF ELGIN By -Law No. 20-05 also to be referenced as By -Law EG1, as amended] WHEREAS, pursuant to the Municipal Act, 2001, S.O. 2001, c. 25, as amended hereinafter "Act), and in in particular s. 11 thereof, a Council of a municipality may pass By - Laws for the regulation of traffic, including parking, upon highways under its jurisdiction; AND WHEREAS Council for the Corporation of the County of Elgin has most recently enacted By -Law 16-11 as the consolidated by-law for the regulation of traffic, including parking, upon highways under its jurisdiction; AND WHEREAS Council for the Corporation of the County of Elgin has amended By - Law 16-11, including the Schedules thereto, from time to time since original enactment; AND WHEREAS, for ease of reference and to assist in effective enforcement of regulations contained therein, it is now deemed appropriate to consolidate the original By -Law 16-11 and all amendments thereto within a comprehensive by-law; NOW THEREFORE the Council for the Corporation of the County of Elgin enacts as follows: PART "A" 1. DEFINITIONS in this By -Law ACT" means the Municipal Act, 2001, S.O.2001, c. 25, as amended, and any successor statute thereto. ANY PROVISION OF THIS BY-LAW" means any provision of this By -Law for the contravention of which the Municipal Act permits a procedure for the voluntary payment of penalties out of court. AUTHORIZED SIGN" means any sign or device placed or erected on a highway under the authority of this or any other By -Law by or at the direction of the Director for the purpose of regulating, warning or guiding traffic, including parking. BICYCLE" is a vehicle as defined under the Highway Traffic Act. BOULEVARD" shall be construed to mean that portion of every highway within the limits of the County of Elgin, which is not used as a sidewalk or a travelled roadway. BUS STOP" means a part of a highway designated as a point at which buses stop to take on or let off passengers. COMMERCIAL MOTOR VEHICLE" means a motor vehicle having permanently attached thereto a truck or delivery body and includes ambulances, hearses, casket wagons, fire apparatus, buses and tractors used for hauling purposes on highways. CORNER" with reference to a highway intersection means the point of intersection of the prolongation of the lateral curb lines or in the absence of curbs the prolongation of the edges of the roadways. CORPORATION" means the Corporation of the County of Elgin. COUNCIL" means the current Council of the Corporation of the County of Elgin Corporation of the County of Elgin - 2 - By -Law 20- 05 CROSSWALK" means, i) that part of a highway at an intersection that is included within the connections of the lateral lines of the sidewalks on opposite sides of the highway measured from the curbs, or, in the absence of curbs, from the edges of the roadway, or ii) any portion of a roadway at an intersection or elsewhere distinctly indicated for pedestrian crossing by signs or by lines or other markings on the surface. DESIGNATED PARKING SPACE" or "DESIGNATED DISABLED PERSON PARKING SPACE" means a parking space located on any public highway under the jurisdiction of the Corporation of the County of Elgin or on any property owned or occupied by the Corporation of the County of Elgin or any local board thereof and designated for parking of vehicles marked by an official sign indicating such space to be for the sole use of vehicles displaying a disabled person parking permit. DIRECTOR" means the Director of Engineering Services for the Corporation and includes his or her designate. DISABLED PERSON PARKING PERMIT" means a disabled person parking permit issued under the Highway Traffic Act or a permit, numbered plate or other marker or device issued by another jurisdiction and recognized under the Highway Traffic Act. DRIVEWAY" means improved land on a highway that provides vehicular access from the roadway to a laneway or a parking area on adjacent land. GROSS WEIGHT" means the combined weight of vehicle and load. HANDICAPPED PERSON" means an individual who has been issued a disabled person parking permit by the Province of Ontario and who has met the requirements of the Highway Traffic Act. HEAVY TRUCK" means any commercial motor vehicle which has a rated gross vehicle weight exceeding 4,535.92 kilograms (10,000 pounds) according to the current permit or vehicle registration which has been issued under the Highway Traffic Act, or its foreign equivalent for such vehicle, regardless of actual weight of such vehicles, but does not include a vehicle operated by or on behalf of the Corporation or a school bus that is in the course of transferring children or handicapped adults to and from schools. HIGHWAY" includes a common and public highway, street, avenue, parkway, driveway, square, place, bridge, viaduct or trestle, any part of which is intended for or used by the general public for passage of vehicles and includes the area between the lateral property lines thereof. HIGHWAY TRAFFIC ACT" means the Highway Traffic Act, R.S.O. 1990, c. H.8, as amended, and any successor statute thereto. HOLIDAY" includes Sunday, New Year's Day, Family Day, Good Friday, Easter Monday, Victoria Day, Dominion day, the day proclaimed as a Civic Holiday, Labour Day, Thanksgiving Day, Remembrance Day, Christmas Day, Boxing Day, the day proclaimed as birthday of the reigning sovereign, and any day appointed by proclamation of the Governor General or the Lieutenant -Governor -In -Council as a public holiday or for a general fast or thanksgiving and the next following day when any such holiday falls on a Saturday or a Sunday, and any day appointed by proclamation of the Municipal Council. INTERSECTION" means the area embraced within the prolongation or connection of the lateral curblines or, if none, then of the lateral boundary lines of two or more highways that join one another at an angle, whether or not one highway crosses the other. LANEWAY" means improved land adjacent to the highway, which provides access from the highway to a parking area on adjacent land. LOADING ZONE" means the part of a highway set apart for the exclusive purpose of parking a vehicle to load or unload same. Corporation of the County of Elgin - 3 - By -Law 20-05 METERED PARKING SPACE" means a parking space for which a meter or other mechanical device is provided or any space adjacent to which a parking meter or other mechanical device is located. MOTOR VEHICLE" includes an automobile, motorcycle, motor -assisted bicycle and any other vehicle propelled or driven otherwise than by muscular power, but does not include the cars of electric or steam railways, or other motor vehicles running only upon rails, or a motorized snow vehicle, traction engine, farm tractor, self-propelled implement of husbandry or road -building or winter control machine. W.T.O." means the Ministry of Transportation of Ontario. OFFICER" means the By -Law Enforcement Officer of the Municipality or any other person authorized by Council and charged with the enforcement of this By -Law. OFFICIAL SIGN" means a sign approved by the Ministry of Transportation of Ontario. PARK" or "PARKING", when prohibited, means the standing of a vehicle, whether occupied or not, except when standing temporarily for the purpose of and while actually engaged in loading or unloading merchandise or passengers. PARKING INFRACTION" means any unlawful parking, standing or stopping of a vehicle that constitutes an offence. PARKING METER" means a device that shall indicate thereon the length of time during which a vehicle may be parked which shall have as a part thereof a receptacle for receiving and storing coins, a slot or place in which such coins may be deposited, a timing mechanism to indicate the passage of the interval of time during which the parking is permissible and which shall also display a signal when said interval of time shall have elapsed. PARKING METER COVER" means a hood, bag or other covering for a parking meter that is placed over a parking meter by an authorized official to indicate that a parking meter is not to be used. POLICE OFFICER" means a member of the Police Force having jurisdiction within the territorial limits of the County of Elgin and the lower tier municipalities located therein. PROVINCIAL OFFENCES ACT" means the Provincial Offences Act, R.S.O. 1990, c. P.33, as amended, and any successor statute thereto. ROADWAY" means the part of the highway that is improved, designed or ordinarily used for vehicular traffic, but does not include the shoulder, and, where a highway includes two or more separate roadways, the term "roadway" refers to any one roadway separately and not to all of the roadway collectively. SIDEWALK" includes all such parts of a highway as are set aside by the Municipality for use of pedestrians or use by the general public for the passage of pedestrians. STAND" or "STANDING', when prohibited, means the halting of a vehicle, even momentarily, whether occupied or not, except when necessary to avoid conflict with other traffic or in compliance with the directions of a police officer or of a traffic control sign or signal. STOP" or "STOPPING', when prohibited, means the halting of a vehicle, even momentarily, whether occupied or not, except when necessary to avoid conflict with other traffic or in compliance with the directions of a police officer or of a traffic control sign or signal. TIME" means that where an expression of time occurs or where any hour or other period of time is stated, the time referred to shall be standard time except in periods when daylight saving time is in effect, in which periods, it shall be daylight saving time. TRAFFIC CONTROL SIGNAL" means any device, manually, electrically or mechanically operated for the regulation or control of traffic. Corporation of the County of Elgin - 4 - By -Law 20-05 U-TURN" means the turning of a vehicle within a roadway so as to proceed in the opposite direction. VEHICLE" includes a motor vehicle, trailer, traction engine, farm tractor, road -building machine and any vehicle drawn, propelled or driven by any kind of power, including muscular power, but does not include a motorized snow vehicle, the cars of electric or steam railways running only upon rails. Z ABBREVIATIONS: In this Schedule to this By -Law the following abbreviations and symbols stand for the words respectively set forth opposite thereto as follows: a) Ave. Avenue Blvd. Boulevard PI. Place St. Street Cres. Crescent Ct. Court Dr. Drive Rd. Road b) mm - Millimetre cm Centimetre m Metre km/h Kilometres Per Hour kg Kilograms c) A.M. - Ante Meridian P.M. - Post Meridian 3. DISTANCES: Where a distance is used in this By -Law as part of a prohibition of parking or stopping within a specified distance of an object, structure, land or a part of a highway, such distance shall be measured: a) from the limit of the road allowance; or b) from a point referenced to a lot line or limit; and c) all distances/dimensions are measured in the metric measurement of metres. 4. INTERPRETATION — GENERAL: In this By -Law a) words purporting the singular number or the masculine gender only include more persons, parties or things of the same kind that one and females as well as males and converse. b) a word interpreted in the singular number has a corresponding meaning when used in the plural. c) "May" shall be construed as imperative. d) definitions and interpretations not otherwise included herein but otherwise provided for in the Highway Traffic Act, R.S.O. 1990, Chapter H. 8, or any successor legislation thereto, shall extend and apply to this By -Law. 5. SCHEDULES ADOPTED: All schedules referred to in this By -Law shall form part of this By -Law and each entry in a column of such a schedule shall be read in conjunction with the entry or entries across therefrom, and not otherwise. Corporation of the County of Elgin - 5 - By -Law 20-05 PART "B" GENERAL TRAFFIC 6. APPLICATION OFBY-LAW. This By -Law applies to all highways under the jurisdiction of the Corporation of the County of Elgin and in particular those highways set forth in Schedule "A" hereto. 7. AUTHORITY TO IMPLEMENT TEMPORARY PROVISIONS: The Director is hereby given authority as the occasion arises and when required in order to assist in the care of moving traffic, to set apart and indicate or designate on highways in the Municipality space or spaces for the parking of a vehicle or vehicles by causing lines to be painted, signs to be erected or otherwise upon the pavement, curbs or surface of the roadway or immediately adjacent thereto, or on the highway or highways or portions of highways, as a temporary provision for the restriction of parking on highways or portions of highways and to make such other temporary provision for directing the traffic as may be necessary. Such temporary changes shall not be effective after the next subsequent Council meeting unless confirmed by resolution of the Council at such meeting, which resolution shall stipulate the length of time such change(s) shall be in effect. 8. BY-LAW SUBJECT TO THE HIGHWAY TRAFFIC ACT. The provisions of this By -Law are subject to the provisions of the Highway Traffic Act R. S.O. 1990, Chapter H. 8, as amended and any successor legislation thereto. 9. DISPLAYING FOR SALE: No person shall park any vehicle on any highway for the purpose of displaying the same for sale. 10. EMERGENCY FIRE REGULATIONS: No driver of any vehicle shall drive his vehicle on any highway within 150m of any building which is on fire; nor shall he drive his vehicle over or across any line of a hose laid by the Fire Department, and at the direction of the Fire Chief for the area, the Police authority shall place signs on the highway on which the building on fire is situated, and any adjoining highways which may be deemed necessary for the purpose, closing such parts of highways to traffic until the fire is out, and no driver shall pass such sign or approach nearer to the fire than such sign. 11. FUNERALS AND PARADES: No person shall drive any vehicle, except emergency vehicles, between the vehicles in any duly authorized parade or funeral procession on any highway, provided the vehicles in such parade or procession are properly designated. 12. INTERFERENCE WITH AUTHORIZED/OFFICIAL SIGNS AND PARKING METERS: No person shall alter, deface, remove or destroy any sign erected by the Municipality or any pavement lines or other marks for guiding the parking of vehicles or the regulations of traffic, or deface, injure, tamper with, open, wilfully break, destroy or impair the usefulness of any parking meter, and no person shall alter, interfere with, or change the position of any such sign, line or other mark or parking meter, unless he has been duly authorized so to do. 13. OBEDIENCE TO ALL PARKING METERS, SIGNS, AND SIGNALS: No person using a highway, including but not limited to operating or parking a vehicle thereon, shall fail to observe and comply with the directions indicated by any permanent or temporary meters, signs, or signals erected or placed for the purpose of directing or regulating vehicular traffic being operated thereon. 14. PLAYING ON HIGHWAYS: No person shall engage in any game or sports activity upon a highway and no person upon roller skates or skateboards, or sleigh, express wagon or riding in or by means of any coaster, toy vehicle or similar device go upon any highway. 15. PROHIBITION OF THE REPAIRING, WASHING, WAXING OR GREASING OF VEHICLES: No person shall make use of the highway for the purpose of washing, waxing, greasing or repairing any vehicle, except such emergency repairs as are necessary to enable the Corporation of the County of Elgin - 6 - By -Law 20-05 vehicle to be removed from the highway and disabled vehicles shall be removed or caused to be removed from the highway by the driver or owner without delay. 16. NO DRIVING ON SIDEWALK, PATH, OR BOULEVARD: No person shall drive a vehicle within, upon, across or along any sidewalk, path or boulevard except at a driveway. IT ABANDON VEHICLES; No person shall abandon any vehicle, including any vehicle that is incapable of being propelled or driven by any kind of power, on or near a highway. 18. UNAUTHORIZED SIGNS: No person shall place, maintain or display on any highway any unauthorized device which is an imitation of, or purports to be, or resembles any official sign or signal, or which purports to direct parking or the movement of traffic or the actions of operators of vehicles. Any such device shall be deemed a public nuisance and any Police or other Officer authorized to enforce this By -Law may remove the same without notice. 19. BUS STOPS: i) Buses operated over a highway in the Municipality shall take on or discharge passengers only on the right-hand side of the bus. When stopping all buses shall stop in such a manner as not to obstruct traffic. ii) When an authorized bus stop sign is on display, no vehicle shall stand any closer than 15m before the said sign. PART C REGULATED PARKING 20. GENERAL PARKING REGULATIONS: Subject to or in conjunction with the provisions of Section 21, no person shall stop or park a vehicle or permit a vehicle to be stopped or parked: 1) On or within any sidewalk, crosswalk, crossover or boulevard; 2) In front of or within 1 m of any lane, driveway or alley entrance; 3) Except at points where parking is otherwise designated, with the right-hand wheels of the vehicle at a greater distance from the curbline than 0.15m or in winter, subject to subsection (5), as nearly within such distance as the conditions of the highway permit; 4) On the roadway side of a vehicle stopped or parked at the edge or curb of a highway; 5) At the edge or curb on the left side of the roadway having regard to the direction such vehicle was proceeding except where parking is permitted on the left-hand side of the roadway of a highway designated for one-way traffic; 6) In such position as to obstruct traffic; 7) Within 8m of any Fire Hall on the side of the highway on which the Fire Hall is located or within the 30m of such Fire Hall on the opposite side of the roadway; 8) On any highway within 9m of the projection of the curbline of any intersecting street except where such intersection is visibly and lawfully designated as a 'Bus Stop" at which intersection all vehicles shall be parked in accordance with the instructions set out on the designating sign or signs; 9) On any bridge, subway and/or any approach thereto; 10) Within 3m of the point of the curbline which is nearest any fire hydrant; 11) Within 2m of the space on the same side of the highway directly in front of the entrance to church, hospital, hotel, theatre, hall or other public building where large numbers of people assemble, except while actually taking on or discharging passengers, other than a bus in a bus stop, or other than a taxi -cab in a taxi -cab stand, when any such stop or stand has been officially designated and appropriately signed; 12) Within 15m of an intersection of two (2) or more highways controlled by a Signal Light Traffic Control System; 13) Within 15m of the nearest rail of a level Railway Crossing; 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PART "D" STREET DESIGNATIONS AND TRAFFIC SIGNS 22. ONE-WAY STREETS: The highways set out in Column 1 of Schedule "F" to this By -Law, within the limits set out in Column 2 of the said Schedule, are hereby designated for one-way traffic only in the direction set out in Column 3 of the said Schedule. 23. EXEMPTION— MUNICIPAL VEHICLES PERFORMING WORK ON HIGHWAYS: The provisions of Part "D" of this By -Law do not apply to vehicles of the Municipality where such vehicles are actually engaged in the performance of cleaning, maintenance, duty, repair, construction, snow or ice removal or other work on any highway or any vehicle under contract to the Corporation and engaged in any of the aforesaid activities. Corporation of the County of Elgin - 9 - By -Law 20-05 PART "E" PAYMENT OF PENALTIES OUT OF COURT 24. PROVISIONS FOR PENALTIES: A specified penalty payable out of court within seven days time may be imposed for the contravention of any provision of the By -Law that constitutes a parking infraction, by the inclusion in a parking infraction notice under Part II of the Provincial Offences Act of the words and penalties set out in Schedule "G" of this By -Law. 25. METHOD OF PAYING VOLUNTARY PENALTY.• An early penalty payment out of court may be made on or before the date specified on the parking infraction notice by cheque or money order payable to the Corporation of the County of Elgin sent by prepaid mail to an address or post office indicated on the parking infraction notice and on such payment being made, no further proceedings will be taken. 26. DEFAULT IN PAYING VOLUNTARY PAYMENT. If default is made in paying a penalty out of court in accordance with this Part, any fine imposed under this By -Law for the contravention thereof shall be recoverable under the provision of the Provincial Offences Act, all the provisions of which shall apply. PART "F" GENERAL PROVISIONS 27. GENERAL PENALTY. Except where otherwise expressly provided by this By -Law or the Highway Traffic Act, every person who: a) Contravenes any provision of the By -Law; or, b) Is the owner of a vehicle that is parked or stopped in contravention of any provision of this By -Law; is guilty of an offence and on conviction is liable to a fine as provided for in the Provincial Offences Act. 28, ILLEGALLYPARKED VEHICLES: Where a vehicle has been parked, stopped or left standing in contravention of this By - Law, the owner of the vehicle, notwithstanding that he was not the driver of the vehicle at the time of contravention of the By -Law, is guilty of an offence and is liable to the fine prescribed for the offence unless, at the time of the offence, the vehicle was in the possession of some person other that the owner without the owner's consent. 29. REMOVAL OF VEHICLES: Any Officer duly appointed or otherwise holding jurisdiction for enforcement of the provisions of the By -Law and/or Highway Traffic Act, upon discovery of any vehicle parked in contravention of this By -Law, may cause it to be moved or taken to and placed or stored in a suitable place and all costs and charges for removing, care, and storage thereof, if any, are a lien upon the vehicle which may be enforced in any manner provided by the laws of the Province of Ontario, including but not necessarily limited to the Repair and Storage Liens Act, R.S.O. 1990, c. R.25, as amended, or any successor statute thereto. 30. AUTHORITY TO ENFORCE THIS BY-LAW: Any Officer duly appointed by the Corporation and any police officer holding jurisdiction within the territorial limits thereof is authorized to enforce the provisions of this By -Law. In addition, any other Officer appointed by the Corporation for purposes of enforcement of the non-moving violations of this By -Law is authorized to enforce such non-moving violations. For the purposes as so set forth, the said Officers shall be considered Provincial Offences Officers for the purposes of enforcement of this By -Law. 31. ENFORCEMENT— PROVINCIAL OFFENCES ACT (ONTARIO): Subject to any provisions set forth above, enforcement herein shall be pursuant to the provisions of the Provincial Offences Act, and any conflict between the provisions of the By -Law and the said Provincial Offences Act, save and except that relating to payment of penalties out of court, shall be resolved in favour of the said Provincial Offences Act. Corporation of the County of Elgin -10 - By -Law 20-05 32. EXCESS COINS AND PARKING METERS; Where a person deposits one or more coins in a parking meter in excess of that required for the parking time allowed by the meter, no change shall be remitted and no increase in parking time shall be allowed. 33. EXECUTIVE ACTS AUTHORIZED: The Warden and the Chief Administrative Officer are hereby authorized to do all things and the Warden and the Chief Administrative Officer are hereby authorized to execute on behalf and under seal of the Municipality any document necessary to give effect to this By -Law. 34, HEADINGS NOT PART OF THE BY-LAW: The headings in the body of this By -Law form no part of the By -Law but are inserted for convenience of reference only. 35. DEVIATION FROM FORMS: Where a form of words or expressions are prescribed in any Schedule to this By -Law, deviations therefrom not affecting the substance or calculated to mislead do not vitiate them. 36. CONFLICT WITH HIGHWAY TRAFFIC ACT. In the event of conflict between the provisions of this By -Law and the Highway Traffic Act, the provisions of the Highway Traffic Act prevail. 37. DATE EFFECTIVE— FORMER BY-LAWS REPEALED: This By -Law shall come into effect on the date passed and enacted by Council, upon which date all other By -Laws pertaining to the regulation of traffic and parking on highways under the jurisdiction of the Corporation that are inconsistent with the terms thereof, including but not limited to By -Law No. 16-11, as amended, shall be repealed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 11th DAY OF FEBRUARY 2020. j.1 Julie Go you, Chief Administrative Officer Corporation of the County of Elgin - 11 - By -Law 20-05 SCHEDULE"A" By -Law No. 20- 05 ROAD ALLOWANCES Road Section Description 2 A From the east side of Road #103 to the west side of Road #8. 3 A From the west side of McPherson Road the road allowance between the Municipality of Chatham -Kent and the Municipality of West Elgin and the west side of the intersection of Highway #3 and Highway #4. 4 A From the west limit of Carlow Road in the Village of Port Stanley, easterly to the east limit of Colborne Street, continuing north to the north side of Glenwood Avenue in the Municipality of Central Elgin. 4 B From the south side of Talbot Road, the north limits of the City of St. Thomas, to the south side of the intersection of Highway #3 and Highway #4. 5 A From the north side of County Road #2 to the County of Elgin boundary which is the centre of the Thames River. 6 A From the east side of County Road #7 to the west side of County Road #103. 7 A From the south side of Turn Line, the road allowance between Concessions X and XI, the former Township of Orford, now the Municipality of Chatham - Kent, to the County of Elgin boundary which is the centre of the Thames River. 8 A From the east side of the Pearce Provincial Park to the west side in Lot 12, Concession X, Municipality of Dutton/Dunwich, to the west side of County Road #8 in Lot 10, Concession X. 8 B From the north side of County Road #8, Lot 10, Concession X, Municipality of Dutton/Dunwich to the south side of County Road #3. 8 C From the north side of County Road #3 to the County of Elgin boundary which is the centre of the Thames River. 9 A From the east side of County Road #103 to the west side of Colley Road. 9 B From the south side of McDougall Line to the north side of Stalker Line. 9 C From the east side of Colley Road to the west side of County Road #76. 9 D From the east side of County Road #76 to west side of County Road #5. 9 E From the east side of County Road #5 to west side of County Road #8. 9 F From the east side of County Road #8 to west side of County Road #14. 11 A From the east side of Highway #4 to west side of Wonderland Road. 13 A From the east side of County Road #8 to west side of County Road #14. 14 A From the north side of County Road #16 to the south side of County Road 3. 14 B From the north side of County Road #3 to the County of Elgin boundary which is the centre of the Thames River. 15 A From the north side of County Road #8 to the south side of County Road #2. 16 A From the east side of County Road #8 to the County of Elgin boundary at the west limit of the City of St. Thomas. 18 A From the east side of County Road #14 to the west side of Mill Road. 18 B From the east side of Mill Road to west side of Highway #4. 19 A From the south side of Wellington Street within the Village of Port Burwell, Municipality of Bayham, to the County of Elgin boundary with the County of Norfolk at the north limit of Carson Line. 20 A From the north side of George Street in the Village of Port Stanley, in the Municipality of Central Elgin, to the south side of County Road #21. 20 B From the north side of County Road #21 to the south side of County Road 16. 20 C From the north side of County Road #16 to the south side of County Road 3. Corporation of the County of Elgin -12 - By -Law 20- 06 Road Section Description 20 D From the north side of County Road #3 to the south side of County Road 18. 21 A From the east side of County Road #20 to the west side of Colborne Street in the Village of Port Stanley, in the Mun cipality of Central Elgin. 22 A From the north side of County Road #24 to the south side of County Road 27. 22 B From the north side of County Road #27 to the north side of Southdale Line, the County of Elgin boundary which is the south limits of the City of St. Thomas. 23 A From the east of Colborne Street in the Village of Port Stanley, in the Municipality of Central Elgin, to the east side of East Street in the Village of Port Stanley, in the Municipality of Central Elgin. 23 B From the east side of County Road #4 to the north side of East Street in the Village of Port Stanley, in the Municipality of Central Elgin. 24 A From the east side of County Road #23 to west side of County Road #73. 25 A From the County of Elgin boundary, which is the limit of the City of St. Thomas, to the south side of Highway #3. 25 B From the north side of Highway #3 to the north side of Regan Bourne, which is the County of Elgin boundary, which is the limit of the City of London. 26 A From the County of Elgin boundary, which is the centre of the Kettle Creek, which is the limit of the City of St. Thomas, to the east side of County Road 25. 27 1 A From the north side of County Road #20 to west side of County Road #4. 27 B From the east side of County Road #4 to west side of County Road #36. 28 A From the north side of County Road #45 to the south side of County Road 56. 28 B From the north side of County Road #56 to south side of Highway #3. 29 A From the north side of County Road #52 to the south side of Southminister Bourne which is the limit of the City of London. 30 A From the south side of County Road #52, which is the limits of the City of St. Thomas, the County of Elgin boundary, to the north side of Thomson Line which is the limit of the City of London, the County of Elgin boundary. 31 A From the south side of Water Tower Line, the County of Elgin boundary, which is the limit of the City of St. Thomas, to the south side of County Road 52. 32 A From the east side of County Road #73 to the west side of Hacienda Road. 32 B From the south side of Glencolin Line to the south side of County Road #52. 34 A From the County of Elgin boundary, which is the limits of the City of London, to the west side of Belmont Road, in the Village of Belmont, in the Municipality of Central Elgin. 35 A From the north side of County Road #45 to south side of Highway #3. 35 B From the north side of Highway #3 to south side of County Road #52. 36 A From the north side of Count( Road #24 to south side of County Road #27. 36 B From the north side of County Road #27 to south side of Count( Road #45. 36 C From the north side of County Road #45 to south side of Highway #3. 37 A From the east side of Belmont Road in the Village of Belmont in the Municipality of Central Elgin, to west side of County Road #73. 37 B From the east side of County Road #73 to west side of County Road #47. 37 C From the east side of County Road #47 to the east side of Pigram Road in the former Township of South Dorchester, now the Township of Malahide, which is the Elgin County boundary. 38 A I From the east side of Highway #3 to west side of County Road #19. 38 B From the east side of County Road #19 to the east side of Baynor Drive, County Road #55, which is the boundary to Elgin County. 39 A From a point 485 metres south of the south limit of Pitt Street in the former Village of Port Burwell, now the Municipality of Bayham, to the south side of County Road #42. 40 A From the north side of County Road #42 to south side of Highway #3. 40 B From the north side of Highway #3 to the south side of Glencolin Line. Corporation of the County of Elgin - 13 - By -Law 20-05 Road Section Description 40 C From the north side of Glencolin Line to the south side of County Road #52. 41 A On Fulton Street in the former Village of Vienna, now the Municipality of Ba ham, from the west side of Union Street to the west side of Main Street. 41 B On Main Street in the former Village of Vienna, now the Municipality of Bayham, from the north side of County Road #19 to the north side of Fulton Street, in the former Village of Vienna, now the Municipality of Ba ham. 42 A From the east side of County Road #73 to the west side of County Road #19 in the Village of Port Bunnell, in the Municipality of Ba ham. 43 A From the north side of County Road #42 to the south side of County Road 45. 43 B From the north side of County Road #45 to the south side of County Road 38. 44 A From the east side of County Road #46 to the west side of Highway #3. 44 B From the east side of Highway #3 to the east side of County Road #19. 45 A From the south side of County Road #3 to the north side of County Road 16. 45 B From the south side of County Road #16 to the west side of County Road 4. 45 C From the east side of County Road #4 to the west side of County Road #73. 45 D From the east side of County Road #73 to the west side of County Road #40. 45 E From the east side of County Road #40 to the west side of County Road #19. 45 F From the east side of County Road #19 to the east side of Baynor Road, County Road #55, which is the County of Elgin boundary. 46 A From the north side of County Road #38 to the south side of Highway #3. 46 B From the north side of Highway #3 to the north side of Pressey Road, which is the County of Elgin boundary. 47 A From the north side of County Road #48 to the north side of Avon Drive, County Road #73, which is the County of Elgin boundary. 47 B From the south side of County Road #48 to the north side of County Road 52. 48 A From the east side of Wonderland Road to the west side of County Road 25. 48 B I From the east side of County Road #25 to the west side of County Road #30. 48 C From the east side of County Road #30 to the west side of County Road #74. 48 D From the east side of County Road #74 to the west side of County Road #73. 48 E From the east side of County Road #73 to the west side of Pigram Road, County Road #54. 49 A From the north side of County Road #52 to the south side of County Road 48. 50 A From the north side of County Road #42 to the north limits of the Village of Port Burwell, in the Municipality of Ba ham. 51 A From the east side of Mellor Road to the west side of County Road #4. 52 A From the north side of Highway #3 to the west side of County Road #25. 52 B From the east side of County Road #25 to the west side of County Road #30. 52 C From the east side of County Road #30 to the west side of County Road #74. 52 D From the east side of County Road #74 to the west side of County Road #73. 52 E From the east side of County Road #73 to the west side of Putnam Road. 52 F From the north side of Ron McNeil Line, to the west side of Pi ram Road. Corporation of the County of Elgin - 14 - By -Law 20-05 Road Section Description 53 A From the north side of Highway #3 to the north side of Beech Street. 53 B From the east side of Elm Street to the west side of John Street. 54 A From the south side of County Road #52 to north side of County Road #48. 55 A From the north side of County Road #42 to the south side of County Road 45. 55 B From the north side of County Road #45 to the south side of County Road 38. 56 A From the west side of Centennial Road, the County of Elgin boundary with the City of St. Thomas, to the west side of County Road #36. 57 A From the east side of County Road #4 to the County of Elgin boundary with the City of St. Thomas. 73 A From the north side of Hale Street to the west side of Dexter Line. 73 B From the north side of Colen Street to the south side of the Catfish Creek. 73 C From the west side of Levi Street to the south limit of Highway #3. 73 D From the north limit of Highway #3 to the north side of Avon Drive, County Road #37, the Countl of Elgin boundary. 74 A From the north side of Highway #3 to the south limit of the Village of Belmont, in the Munici ali of Central Elgin. 76 A From the north side of County Road #3 to the south limit of County Road #2. 76 B From the north limit of County Road #2 to the County of Elgin boundary which is the middle of the Thames River. 103 A From a point 390 metres south of the south side of Gray Line to the south side of County Road #3. 103 B From the north side of County Road #3 to the County of Elgin boundary which is the middle of the Thames River. 104 A From the north side of Muirkirk Line to the south side of McMillan Line. 104 B From the east side of McPherson Road to the west side of Blacks Road. 104 C From the east side of Blacks Road to the west side of County Road #103. 142 A From the east side of County Road #19, in the Village of Port Burwell, in the Municipality of Ba ham, to the east side of County Road #50. Corporation of the County of Elgin -Is- By -Law 20-05 SCHEDULE"B" By -Law No. 20-05 RESTRICTED PARKING (SIGNS ERECTED)(Section 20(21)) When properly worded signs have been erected and are on display, no person shall park a vehicle on the highway or part of the highway known as: 1 County Road #2 (Pioneer Line) east of (Graham Road)(EPL) on the north side of Pioneer Line) for a distance of 35 metres. 1. 1 County Road #2 (Pioneer Line) east of (Graham Road)( EPL) on the south side of Pioneer Line) for a distance of 30 metres. 1.2 County Road #2 (Pioneer Line) west of (Graham Road)(WPL) on the north side of Pioneer Line) for a distance of 20 metres. 1.3 County Road #2 (Pioneer Line) west of (Graham Road)(EPL) on the south side of Pioneer Line) for a distance 36 metres. 2 County Road #3 (Talbot Line) east of (Currie Road)(EPL) on the north side of (Talbot Line) for a distance of 51 metres. 2.1 County Road #3 (Talbot Line) east of (Currie Road)(EPL) on the south side of (Talbot Line) for a distance of 45 metres. 2. 2 County Road #3 (Talbot Line) west of (Currie Road)(WPL) on the north side of (Talbot Line) for a distance of 95 metres. 2. 3 County Road #3 (Talbot Line) west of (Currie Road)(WPL) on the south side of (Talbot Line) for a distance of 42 metres. 2.4 County Road #3 (Talbot Line) east of (Union Road)(EPL) on the north side of (Talbot Line) for a distance of 56 metres. 2.5 County Road #3 (Talbot Line) east of (Union Road)(EPL) on the south side of (Talbot Line) for a distance of 46 metres. 2.6 County Road #3 (Talbot Line) west of (Union Road)(WPL) on the north side of (Talbot Line) for a distance of 32 metres. 2.7 County Road #3 (Talbot Line) west of (Union Road)(WPL) on the south side of (Talbot Line) for a distance of 50 metres. 3 County Road #4 (Bridge Street) north and south from the east end of King George VI Lift. Bridge for a distance of 33 metres on the north side of Bridge Street and for a distance of 37m on the south side of Bridge Street. 3.1 County Road #4 (Bridge Street) north and south from the west end of King George VI Lift Bridge for a distance of 40 metres. 3.2 County Road #4 (Bridge Street) west of (Colborne)(WPL) on the north side for a distance of 25 metres. 3.3 County Road #4 (Bridge Street) west of (Colborne)(WPL) on the south side for a distance of 50 metres. 3.4 County Road #4 (Colborne Street) east side and west side from (Bridge Street) (NPL) for a distance of 44 metres north on the east side and a distance of 47m north on the west side of Colborne Street. 3.5 County Road #4 (Colborne Street) north from (Charlotte Street NPL) on the east side for a distance of 9 metres. Corporation of the County of Elgin - 16 - By -Law 20-05 3.6 County Road #4 (Colborne Street) south from (Charlotte Street SPL) on east side for a distance of 9 metres. 3.7 County Road #4 (Colborne Street) north from (Charlotte Street NPL) on west side for a distance of 518 metres. 3. 8 County Road #4 (Colborne Street) east side, north from (Matilda Street)(NPL) for a distance of 220 metres. 3. 9 County Road #4 (Colbourne Street) north from (Hefty Street)(NPL) for a distance of 9 metres. 3.10 County Road #4 (Colbourne Street) south from (Hetty Street)(SPL) for a distance of 9 metres. 3.11 County Road #4 (Sunset Drive) north from (Warren Street)(NPL) on the west side for a distance of 105 metres 3.12 County Road #4 (Sunset Drive) east and west, starting 200 metres south from Glenwood Avenue)(SPL) for a distance of 90 metres. 3.13 County Road #4 (Sunset Drive) north from (John Wise Line)(NPL) for a distance of 900 metres on the east side of the road. 3.14 County Road #4 (Sunset Drive) north from (John Wise Line)(NPL) for a distance of 900 metres on the west side of the road. 4 County Road #8 (Currie Road) north of (Mary Street)(NPL) on the east side of (Currie Road) for a distance of 17 metres. 4.1 County Road #8 (Currie Road) starting 105 metres north of (Mary,Street)(NPL) on the east side of (Currie Road) for a distance of 87 metres. 4.2 County Road #8 (Currie Road)) north of (Mary Street)(NPL) on the west side of (Currie Road) for a distance 15 metres. 4.3 County Road #8 (Currie Road) starting 75 metres north of (Mary Street)(NPL) on the west side of (Currie) for a distance of 55 metres. 5 County Road #13 (Shackleton Street) starting 165 metres east of (Currie Road) (EPL) on the south side for a distance of 435 metres. 5.1 County Road #13 (Shackleton Street) starting 180 metres east of (Currie Road) (EPL) on the north side for a distance of 412 metres. 6 County Road #15 (Miller Road) starting 30 metres west of (John Street) (WPL) on the north side of (Miller Road) for a distance of 165 metres. 6.1 County Road #15 (Miller Road) from (John Street)(WPL) on the south side of (Miller Road) for a distance of 210 metres. 6.2 County Road #15 (Miller Road) between Currie Road and Pioneer Line. 7 County Road #16 (Fingal Line) east of (Union Road)(EPL) on the north side of (Fingal Line) for a distance of 50 metres. 7.1 County Road #16 (Fingal Line) east of (Union Road)(EPL) on the south side of (Fingal Line) for a distance of 50 metres. 7.2 County Road #16 (Fingal Line) starting 223 metres east of (Lyle Road)(WPL) on the north side of (Fingal Line) for a distance of 260 metres. 8 County Road #19 (Plank Road) from (Heritage Line)(NPL) north on the east side of Plank Road ) for a distance of 80 metres. 8.1 County Road #19 (Plank Road) from (Heritage Line)(NPL) north on the west side of Plank Road ) for a distance of 80 metres. Corporation of the County of Elgin -17 - By -Law 20- 05 8.2 County Road #19 (Plank Road) from (Heritage Line)(SPL) south on the east side of Plank Road) for a distance of 60 metres. 8.3 County Road #19 (Plank Road) south of (Heritage Line)( SPL) south on the west side of (Plank Road) for a distance of 60 metres. 8.4 County Road #19 (Robinson Street) east and west from County Road #50 (Victoria Road) south to County Road #42 (Wellington Road)(NPL) for a distance of 765 metres. 9 County Road #20 (Union Road) west side from (Talbot Line)(NPL) north for a distance of 25 metres. 9.1 County Road #20 (Union Road) west side from (Talbot Line)(SPL) south for a distance on 15 metres 9.2 County Road #20 (Carlow Road), east and west side, from Warren Street (SPL) south for a distance of 138m. 10 County Road #21 (Warren Street), north and south side, from Colborne Street (WPL) to Carlow Road (EPL) being a distance of 400 metres. 11 County Road #25 (Wellington Road) from 190 metres north of (Ron McNeil Line)(NPL) for a distance of 80 metres north on both east and west side. 12 County Road #27 (Sparta Line) from 1501 metres west of (Quaker Road)(WPL) on the north side of (Sparta Line) for a distance of 359 metres. 12.1 County Road #27 (Sparta Line) from 1518 metres west of (Quaker Road)(WPL) on the south side of (Sparta Line) for a distance of 359 metres. 12.2 County Road #27 (Sparta Line) 1250 metres west from (Quaker Road)(WPL) on the north side of (Sparta Line) for a distance of 250 metres. 12.3 County Road #27 (Sparta Line) 1267 metres west from (Quaker Road)(WPL) on the south side of (Sparta Line) for a distance of 250 metres. 12.4 County Road #27 (Sparta Line) from the southwest corner of Quaker Road westerly for 36 metres. 12.41 County Road #27 (Sparta Line) commencing from a point 112 metres west of the southwest corner of Quaker Road and continuing westerly for 51 metres. 12.5 County Road #27 (Sparta Line) west from (Quaker Road)(WPL) on the north side for a distance of 73 metres. 12.6 County Road #27 (Sparta Line) starting 100 west from (Quaker Road)(WPL) on the north side for a distance of 100 metres. 12.7 County Road #27 (Sparta Line) west from (Fairview Road)(WPL) on the south side for a distance of 100 metres. 13 County Road #31 (Dalewood) starting 900 metres south of (Ron McNeil Line)(SPL) on the west side of (Dalewood) for a distance of 580 metres to (Water Tower Line)(NPL) . 13.1 County Road #31 (Dalewood) starting 900 metres south of (Ron McNeil Line)(SPL) on the west side of (Dalewood) for a distance of 580 metres to (Water Tower Line)(NPL) . 14 County Road #35 (Springwater Road) south from (Conservation Line)(SPL) on the east side of (Springwater Road) for a distance of 722 metres. 14.1 County Road #35 (Springwater Road) south from (Conservation Line)( SPL) on the west side of (Springwater Road) for a distance of 722 metres. Corporation of the County of Elgin -18 - By -Law 20-05 15 County Road #39 (Chatham Street) starting 482 metres south of (Libbye Street)(SPL) on the east side of (Chatham Street) for a distance of 482 metres. 15.1 County Road #39 (Chatham Street) starting 482 metres south of (Libbye Street)(SPL) on the east side of (Chatham Street) for a distance of 482 metres. 16. County Road #47 (Putnam Road) from (Lyons Line)(NPL) on the west side of (Putnam Road) north for a distance of 100 metres. 16.1 County Road #47 (Putnam Road) from (Lyons Line)(NPL) on the east side of (Putnam Road) north for a distance of 100 metres. 16.2 County Road #47 (Putnam Road) south of (Lyons Line)(NPL) on the west side of Putnam Road) for a distance of 50 metres. 16.3 County Road #47 (Putnam Road) south of (Lyons Line)(SPL) on the east side of Putnam Road) for a distance of 50 metres. 17 County Road #48 (Lyons Line) east of (Putnam Road)(EPL) on the north side of (Lyons Line) for a distance of 50 metres. 17.1 County Road #48 (Lyons Line) east of (Putnam Road)(EPL) on the south side of Road 48 for a distance of 50 metres. 17.2 County Road #48 (Lyons Line) west of (Putnam Road)(WPL) on the north side of Lyons Line) for a distance of 100 metres. 17.3 County Road #48 (Lyons Line) west of (Putnam Road)(WPL) on the south side of Lyons Line) for a distance of 100 metres. 17.4 County Road #48 (Ferguson Line) starting from 1126 metres west of (Belmont Road)(WPL) on the north side of (Ferguson Line) for a distance of 625 metres. 17.5 County Road #48 (Ferguson Line) 1126 metres west of (Belmont Road)(WPL) on the south side of Road #48 for a distance of 626 metres. 18 County Road #49 (Whittaker Road) east side from (Ron McNeil Line)(NPL) north for a distance of 50 metres. 18.1 County Road #49 (Whittaker Road) west side from (Ron McNeil Line)(NPL) north for a distance of 10 metres. 18.2 County Road #49 (Whittaker Road) from 130 metres north of the north property line of Nelson Street for a distance of 395 metres northerly. 19 County Road #52 ( Ron McNeil Line) north side from (Whittaker Road)(EPL) east for a distance of 9 metres. 19.1 County Road #52 ( Ron McNeil Line) north side from (Whittaker Road)(WPL) west for a distance of 9 metres. 20 County Road #73 (Imperial Road) starting 400 metres north of (Lyons Line)(NPL) on the east side of (Imperial Road) for a distance of 350 metres. 20.1 County Road #73 (Imperial Road) starting 400 metres north of (Lyons Line)(NPL) on the west side of (Imperial Road) for a distance of 350 metres. 20.2 County Road #73 (Imperial Road) north of (Van Patter Line)(NPL) on the east side of Imperial) for a distance of 225 metres. 20.3 County Road #73 (Imperial Road) north of (Van Patter Line)(NPL) on the west side of Imperial) for a distance of 225 metres. 20.4 County Road #73 (Imperial Road) south of (Van Patter Line)(SPL) on the east side of Imperial Road) for a distance of 50 metres. Corporation of the County of Elgin - 19 - By -Law 20-05 20.5 County Road #73 (Imperial Road) south of (Van Patter Line)(SPL) on the west side of Imperial) for a distance of 50 metres. 20.6 County Road #73 (Imperial Road) starting 115 metres south of (Bradley Creek)(SPL) on the east side of (Imperial Road) for a distance of 110 metres. 20.7 County Road #73 (Imperial Road) starting 115 metres south of (Bradley Creek)(SPL) on the west side of (Imperial Road) for a distance of 110 metres. 20.8 County Road #73 (Imperial Road) starting 370 metres north of (Glencolin Line)(NPL) on the east side of Imperial Road, north for a distance of 1,325 metres. 20.9 County Road #73 (Imperial Road) starting 370 metres north of (Glencolin Line)(NPL) on the west side of (Imperial) north for a distance of 1,325 metres. 20.10 County Road #73 (Imperial Road) starting 80 metres south of (Lyons Line)(SPL), south for a distance of 53 metres. 20.11 County Road #73 (John Street) east side from (Chestnut Street)(NPL) east for a distance of 575 metres to (Beech Street)(SPL) 20.12 County Road #73 (John Street) east side from (Talbot Street)(SPL) south to Sydenham Street)(NPL). 20.13 County Road #73 (John Street) east side from (Talbot Street)(NPL) north for a distance of 18 metres. 20.14 County Road #73 (John Street) east side from (Pine Street)(NPL) north for a distance of 13 metres. 20.15 County Road #73 (John Street) east side from 25 metres south of (Chestnut Street)(SPL) for a distance of 50 metres. 20.16 County Road #73 (John Street) west side from (Sydenham Street)(SPL) south for a distance of 21 metres. 20.17 County Road #73 (John Street) west side from County (Beech Street)(NPL) north to the town limit. 20.18 County Road #73 (John Street) west side from (Pine Street)(SPL) for a distance of 15 metres south. 20.19 County Road #73 (John Street) west side from (South Street)(NPL) north for a distance of 18 metres. 20.20 County Road #73 (John Street) west side from (South Street)(SPL) south for a distance of 18 metres. 20.21 County Road #73 (John Street) west side from (Pine Street)(NPL) north for a distance of 15 metres. 20.22 County Road #73 (John Street) west side from Talbot Street for a distance of 15 metres south. 20.23 County Road #73 (John Street) west side from (Maple Street)(NPL) for a distance of 160 metres to 60 metres north of (Spruce Street). 20.24 County Road #73 (John Street) east side from (Chestnut Street)(NPL) north for a distance of 770 metres. 20.25 County Road #73 (John Street) west side from (Chestnut Street)(SPL) south for a distance of 50 metres. Corporation of the County of Elgin -20- By -Law 20-05 20.26 County Road #73 (John Street) west side from Talbot Street northerly for a distance of 84 metres. 20.27 County Road #73 (Imperial Road) west side starting 425 metres from (Dexter Line)( SPL) south for a distance of 165 metres. 20.28 County Road #73 (Imperial Road) east side for 9 metres, north and south of (Bank Street) 20.29 County Road #73 (Imperial Road) south side starting 185 metres west of (Levi Street), for a distance of 15 metres. 20.30 County Road #73 (Dexter Line) from the north side of Colin Street to the north side of Dexter Line for a distance of 290 metres. 20.31 Rush Creek Line from the west side of Bank Street to the east side of Imperial Road for a distance of 252 metres. 20.32 Bank Street from the north side of Rush Creek Line to the south side of Imperial Road for a distance of 146 metres. 21 County Road #74 (Belmont Road) north of (New Sarum Line)(NPL) on the east side of Belmont Road) for a distance of 250 metres. 21.1 County Road #74 (Belmont Road) north of (New Sarum Line)(NPL) on the west side of Belmont Road) for a distance of 250 metres. 21.2 County Road #74 (Belmont Road) start 117 metres east of (Borden Street)(NPL) on east side for a distance of 145 metres. 21.3 County Road #74 (Belmont Road) east side from (Caesar Road)(SPL) south for a distance 60 metres. 21.4 County Road #74 (Belmont Road) east side from (Caesar Road)(NPL) north for a distance of 122 metres. 21.5 County Road #74 (Belmont Road) east side from (Union Street)(SPL) south for a distance of 23 metres. 21.6 County Road #74 (Belmont Road) east side from (Union Street)(NPL) north for a distance of 10 metres. 21.7 County Road #74 (Belmont Road) east side from (Church Street)(SPL) south fora distance of 20 metres. 21.8 County Road #74 (Belmont Road) east side from (Church Street)(NPL) north for a distance of 15 metres. 21.9 County Road #74 (Belmont Road) east side from (Washburn Street)(SPL) south for a distance 20 metres. 21.10 County Road #74 (Belmont Road) east side from (Washburn Street)(NPL) north for a distance 20 metres. 21.11 County Road #74 (Belmont Road) west side from 7th Avenue)(NPL) north for a distance of 15 metres. 21.12 County Road #74 ()Belmont Road west side from 7th Avenue)(SPL) south for a distance of 10 metres. 21.13 County Road #74 (Belmont Road) west side from North Street)(NPL) north for a distance of 10 metres. 21.14 County Road #74 (Belmont Road) west side from North Street)(SPL) south for a distance of 40 metres. Corporation of the County of Elgin - 21 - By -Law 20- 06 21.15 County Road #74 (Belmont Road) west side from (Odell Street)(NPL) north for a distance of 22 metres. 21.16 County Road #74 (Belmont Road) west side from (Odell Street)(SPL) south for a distance of 26 metres. 21.17 County Road #74 (Belmont Road) west side from (Copeland)(NPL) north for a distance of 57 metres. 21.18 County Road #74 (Belmont Road) west side from (Copeland Street)(SPL) south for a distance of 21 metres. 21.19 County Road #74 (Belmont Road) west side starting 72 metres from (Copeland Street)(SPL) south for a distance of 260 metres. 21.20 County Road #74 (Main Street) west from the south side of the south entrance of the plaza for a distance of 8 metres south. 21.21 County Road #74 (Belmont Road) west side from (Rouen Street)(NPL) north for a distance of 20 metres. 21.22 County Road #74 (Belmont Road) west side from (Rouen Street)(SPL) south for a distance of 120 metres to the (Dyer Street)(NPL). 21.23 County Road #74 (Belmont Road) west side from (Dyer Street)(SPL) south for a distance of 20 metres. 21.24 County Road #74 (Belmont Road) west side from (Borden Avenue)(NPL) north for a distance of 36 metres. 22.2 County Road #76 (Graham Road) east side starting 109 metres (Jessie Street)(SPL) south for a distance of 43 metres. 23 County Road #103 (Furnival Road) west side from (Queens Line)(NPL) for a distance of 34 metres. 24 County Road #142 (Wellington Street) north side from (Robinson Street)(EPL) for a distance of 45 metres. 25 Rush Creek Line from the west side of Bank Street for a distance of 88 metres west 25.1 Rush Creek Line from Imperial Road easterly for a distance of 157 metres, on the south side of the road only. Corporation of the County of Elgin - 22 - By -Law 20-05 SCHEDULE"C" By -Law No. 20-05 RESTRICTED PARKING (BY DAY AND TIME)(Section 21( 2)) 1 County Road #76 (Graham Road) east side starting 119 metres from north of (Marsh Line)(NPL) for a distance of 364 metres, from 8:00 a.m. to 4:00 p.m., Monday to Friday. 1.1 County Road #76 (Graham Road) west side starting 244 metres south of (Mehring Street)(SPL) for a distance of 348 metres, from 8:00 a.m. to 4: 00 p.m., Monday to Friday. Corporation of the County of Elgin - 23 - By -Law 20-05 SCHEDULE"D" By -Law No. 20-05 PARKING METER RATES Column 1 Column 2 Maximum Time Period Parking Metre Rates Corporation of the County of Elgin - 24 - By -Law 20-06 SCHEDULE"E" By -Law No. 20-05 PARKING METER LOCATIONS Column 1 Column 2 Column 3 Hiahwav Side From To Corporation of the County of Elgin - 25 - By -Law 20- 05 Column SCHEDULE "F" By -Law No. 20-05 DESIGNATED ONE-WAY STREETS Column 2 IRSI .[IP M1 3 Highway To/From Direction Corporation of the County of Elgin - 26 - By -Law 20-05 SCHEDULE"G" By -Law No. 20-05 PENALTIES - PARKING INFRACTIONS Item Short Form Wording Provision Early Creating or Voluntary Defining Payment Offence within 7 1. Park on Highway -Display for Sale 9 2. Park on or within Sidewalk/Crosswalk/ 20(1) Crossover/Boulevard 3. Park Blocking Lane/Driveway/Alley 20(2) 4. Parking within 1 m of Lane/Driveway/Alley 20(2) 5. Park More than 0.15m from Curb 20(3) 6 Park in Winter -Right Hand Wheels of Vehicle 20(3) Not as Close as Conditions Permit 7. Park on Roadway Side of Vehicle 20(4) 8. Park on Left Side of Roadway Where Prohibited 20(5) 9. Parked -Obstructing Traffic 20(6) 10. Park within 8m of Fire Hall 20(7) 11. Park within 30m of Fire Hall 20(7) 12. Park within 9m of Intersection 20(8) 13. Park on Bridge/Subway 20(9) 14. Park on Approach to Bridge/Subway 20(9) 15. Park within 3m of Fire Hydrant 20(10) 16. Park within 2m of Entrance to Public Building 20(11) 17. Park within 15m of Intersection with Signal Lights 20(12) 18. Park within 15m of Railway Crossing 20(13) 19. Park Preventing Removal of Other Vehicle 20(14) 20. Park on Highway -Travelled Portion Less than 20(15) 6m wide 21. Park within 15m of Pedestrian Crossover 20(16) 22. Park Alongside Railway Tracks 20(17) 23. Park Adjacent to Railway Tracks 20(17) 24. Park within Loading Zone 20(18) 25. Park in Signed Area where Prohibited - 20(19) Municipal Lands 35.00 35.00 35. 00 35.00 35.00 35. 00 35.00 35.00 45.00 45.00 45.00 45.00 45.00 45.00 45.00 35.00 45.00 45.00 45.00 45.00 45.00 45.00 45.00 35.00 35.00 Set Fine 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 50. 00 60.00 60.00 60.00 60.00 60. 00 60.00 60.00 50.00 50.00 Corporation of the County of Elgin - 27 - By -Law 20-05 SCHEDULE "G" (continued) By -Law No. 20- 05 PENALTIES - PARKING INFRACTIONS Provision Early Creating or Voluntary Defining Payment Set Item Short Form Wording Offence (within 7 Fine 26. Park in Signed Area - Emergency Vehicles Only 20(20) 75.00 100.00 27. Park in Signed Area 20(21) 45.00 60.00 28. Park in a Signed Area -Contrary to Restrictions 21(2) 55.00 75.00 29. Park in Excess of Five Hours 21(3) 45.00 60.00 30. Park Between 3:00 a.m. and 5:00 a.m. 21(4) 45.00 60.00 31. Park Left Hand Wheels of Vehicle More than 21(5) 35.00 50.00 0.3m from Curblane 32. Park in Winter -Left Hand Wheels of Vehicle Not 21(5) 35.00 50. 00 as Close as Practical 33. Park at Meter -Fail to Deposit Sums 21(6)(i) 35.00 50.00 34. Park at Expired Meter -Longer than Payment 21(6)(ii)(a) 35. 00 50.00 Made 35. Parking at Expired Meter -Longer than Maximum 21(6)(ii)(b) 35. 00 50.00 Time 36. Parking at Metre -Outside Meter Zone 21(6)(ii)(c) 35.00 50.00 37. Fail to Park as Close as Practical to Meter 21(6)(iii) 35.00 50.00 38. Park Heavy Truck/Bus/School Bus) on Highway 21(7)(i) 55.00 75.00 in Residential Zone 39. Park in Designated Disabled Person Parking 21(8)(i) N/A 400.00 Space 268 Maiden Lane, Suite 206, PO Box 2669, St. Marys, ON N4X 1A4 Tel: 226.661.2002 • Fax: 226.661.2003 • admin@aors.on.ca • www.aors.on.ca March 27, 2023 Dear Heads of Councils and Councillors, We, the Association of Ontario Road Supervisors (AORS), are writing you on behalf of all our municipal members to raise awareness and solicit your support by objecting to a new fee proposed by Enbridge Gas. Enbridge has announced their intention to implement a new charge to third-party contractors and other utilities for utility locates. Third-party contractors will include Ontario municipalities and contractors working on their behalf. Enbridge Gas will apply a charge of $200 CAD (plus applicable taxes) per locate request where a field locate is required. The need for municipalities and their contractors to request these locates when doing road construction and maintenance is due to utilities being present in municipal right of ways, which municipalities across the province have allowed at no cost to the utility. Enbridge has stated that the Getting Ontario Connected Act passed into law in April 2022 has resulted in changes to the Ontario Underground Infrastructure Notification System Act and has caused Enbridge to make significant investments in associated operational investments. The concern being raised by our members, your public works staff, is that Enbridge will be just the beginning of these additional fees, with other utility companies implementing similar charges. These new charges will have significant impacts on municipal budgets. As examples of what impacts this announcement might have on municipalities, based on 2022 municipal locate requests alone, it is estimated that this new fee would directly cost the Municipality of Central Huron approximately $35,000 annually, the City of Belleville approximately $90,000 annually and the Town of Espanola approximately $7,300 annually. It is important to note that these are direct costs alone. Any subcontractors working on behalf the municipality requesting locates will be charged this same cost, and these costs will have to be borne by someone – meaning the subcontractors will put this cost back to the municipality. Then there will be the added administrative costs at both ends of the transaction. It is difficult to determine this quickly the true fulsome costs to your budget. This will also add an extra item into tendering projects, as it will create concerns on both sides on who is responsible for these costs. By Enbridge Gas passing on these locate costs to municipalities, these costs are borne by all ratepayers across the municipality, and not only those who use this utility. We would like to request your Council consider passing the following resolution: WHEREAS, Enbridge recently made an announcement of their intention to begin charging third-party contractors and other utilities $200 CAD (plus applicable taxes) for utility locates where a field locate is required; AND WHEREAS, third-party contractors include Ontario municipalities; AND WHEREAS, these locate requests are only required as Ontario municipalities have allowed utilities to use municipal right of ways at no charge to the utilities; AND WHEREAS, this announcement of new downloaded costs will negatively impact the budgets of Ontario municipalities which are already burdened; AND WHEREAS, if Enbridge is successful in implementing this new charge, a precedence is set for other utility companies to also begin charging for locates; THEREFORE IT BE RESOLVED, that the <insert your municipality name> strongly opposes these utility locate costs being downloaded to Ontario municipalities by Enbridge Gas or other utilities; AND THAT, the Province of Ontario’s Ministry of Public and Business Service Delivery make it clear that these costs must be borne by the utilities themselves; AND THAT, this decision be forwarded to Minister of Public and Business Service Delivery Kaleed Rasheed, Minister of Infrastructure Kinga Surma, Minister of Energy Todd Smith, Premier Doug Ford, <insert your municipality name>’s MPP, the Association of Ontario Road Supervisors and the Association of Municipalities of Ontario. Furthermore, AORS will be sending your public works senior managers and directors a survey to further investigate the true costs of this proposed fee on your budgets. We ask you to encourage your staff to complete this survey so we can better advocate on your behalf. If you require additional information, please do not hesitate to contact us. Sincerely, John Maheu Kelly Elliott Executive Director Marketing and Communications Specialist johnmaheu@aors.on.ca kellyelliott@aors.on.ca County Council observed a moment of silence to honour Deputy Warden Duncan McPhail (pictured below), who passed away on March 11, 2023, just two (2) weeks shy of his 70th birthday. McPhail served for 17 years on County Council. He was elected Warden in 2000, 2001 and 2019, and was appointed Deputy Warden in 2020, and 2022 until his passing. McPhail was driven to outstanding community service. Regardless of his role on County Council, he attended to committee assignments, projects and activities with vigour. The flags at all County facilities are lowered to half-mast in honour of McPhail. COUNTY COUNCIL HONOURS DEPUTY WARDEN DUNCAN MCPHAIL PAGE 01ELCIN COUNTY COUNCIL HIGHLIGHTS COUNCILHIGHLIGHTS TUESDAY, MARCH 14, 2023 IN THIS ISSUE: County Council honours Deputy Warden DuncanMcPhail Council receives an update from the Municipal PropertyAssessment Corporation (MPAC) Elgin County's LibraryBranches receive Council support in moving one step closer to becoming fine free Council appoints six (6) members to the Terrace Lodge Redevelopment Fundraising Committee Elgin's 2023 Budget nears the finish line A book of condolences is available in the lobby of the Elgin County Administration Building at 450 Sunset Drive, St. Thomas for residents and the community to share their messages of sympathy. ELCIN COUNTY COUNCIL HIGHLIGHTS PAGE 02 The Municipal Property Assessment Corporation (MPAC) presented County Council with an informative update on its services. MPAC is an independent corporation which is funded by Ontario Municipalities. Their role is to assess and classify all properties and buildings across Ontario. Elgin County's MPAC Account Manager, Brenda Slater, provided some insight into MPAC's role in property taxation, an assessment update, and shared resources available to the County for educating the public on MPAC's services. For the full MPAC presentation, please see the March 14, 2023, Agenda Package, found here. COUNCIL RECEIVES AN UPDATE FROM THE MUNICIPAL PROPERTY ASSESSMENT CORPORATION (MPAC) In June 2022, County Council approved the Elgin County Library to begin its path toward becoming fine free. Phase one (1) of this initiative saw overdue fines eliminated on all children's materials, and the overdue fines on adult DVDs were reduced. Natalie Marlowe, the Manager of Library Services, presented County Council with a recommendation to move to phase two (2), eliminating fines on all adult fiction materials and reducing fines on adult DVDs. Council approved all ten (10) Library Branches to move to this next phase on April 1, 2023. ELGIN COUNTY'S LIBRARY BRANCHES RECEIVE COUNCIL SUPPORTIN MOVING ONE STEP CLOSER TO BECOMING FINE FREE ELCIN COUNTY COUNCIL HIGHLIGHTS PAGE 03 COUNCIL APPOINTS SIX (6) MEMBERS TO THE TERRACE LODGE REDEVELOPMENT FUNDRAISING COMMITTEE Elgin County Council received its final 2023 Budget Presentation from the Director of Financial Services/Treasurer, Jennifer Ford. This presentation provided a detailed overview of the preferred tax rate of 3.76%. This option results in utilizing some of the project savings from the Centennial/Elm Roundabout Project ($321K), while allocating the remaining balance of $245K to the Capital Reserve Fund for future use. As a result, residential properties in Elgin will see a tax rate implication of $23.88/ $100,000 of assessment. Once County Council formally adopts the 2023 Budget By-Law at its March 28, 2023, meeting, the 2023 Budget document will be made available for public viewing. Sarah Leitch, Councillor – Township of Malahide Amarilis Drouillard, Councillor – Municipality of Dutton Dunwich Jamie Chapman, Councillor – Town of Aylmer Wendy Carmichael, Community Member Jim Jenkins, Community Member Kay Haines, Terrace Lodge Auxiliary Representative The Terrace Lodge Redevelopment Fundraising Committee is a sub- committee of the Terrace Lodge Redevelopment Steering Committee and raises funds for value-added enhancements to Terrace Lodge through its Comforts of Home campaign. In January 2023, correspondence was sent to Elgin’s seven (7) local municipal partners requesting an appointed member to sit on the Committee for the 2023-2026 term. At its meeting on February 28, 2023, Elgin County Council approved the appointment of ELGIN'S 2023 BUDGET NEARS THE FINISH LINE For the complete March 14, 2023, County Council Agenda Package, please visit the Elgin County website. REPORT TREASURY DEPARTMENT TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: April 6, 2023 REPORT: TR-10/23 SUBJECT: 2023 Q1 VARIANCE REPORT BACKGROUND The Q1 (first quarter) financial reports are provided for Council’s fiduciary review. This Report provides a summary of current revenue and expenditure to March 31, 2023, and variances to the Operating Budget and Capital Budget. DISCUSSION The Operating Budget and Capital Budget are both at expected levels given the cyclical nature of operations. Investments The Municipality has an opportunity again to consider another round of investing of short-term (1- year) GICs with returns above 5.25 percent. Due to a strong quarter of collections of tax arrears and other receivables, Bayham has excess cash-on-hand, which can be considered for short-term investment. Council may wish to consider allocating $1,000,000 into a 1-year GIC. Capital expenses have commenced in some departments, and with the early adoption of Capital and Operating Budgets, departments have been able to secure competitive pricing and availability of service providers. ATTACHMENTS 1.Appendix A: 2023 Q1 Operating Revenue & Expense Variance Report 2.Appendix B: 2023 Q1 Capital Expense Variance Report RECOMMENDATION 1.THAT Staff Report TR-10/23 re 2023 Q1 Variance Report be received for information; 2.AND THAT Council provide direction regarding the investment of excess cash-on- hand. Respectfully submitted, Reviewed by, Lorne James, CPA, CA Thomas Thayer, CMO, AOMC Treasurer CAO|Clerk Revenues 05.10 General Taxation $1,407,060 $5,743,102 25% 05.20 Other Revenues $254,555 $1,026,000 25% 10.10 General Government $4,746 $77,000 6% 10.20 Council $0 20.10 Fire Services $1,125 $20,000 6% 20.20 Police Services $12,000 0% 20.30 Conservation Authority $020.40 Building Services $8,519 $192,000 4% 20.50 Bylaw Enforcement Services $0 25.10 Roads $198,678 $560,418 35% 25.20 Winter Control $1,307 $3,000 44% 25.40 Street Lights $0 30.10 Water $100,200 $770,554 13% 30.15 Richmond Water $15,422 $100,012 15% 30.30 Waste Disposal $9,692 $71,000 14% 30.20 Waste Water $152,805 $1,042,500 15%35.20 Cemeteries $290 $2,000 14% 40.10 General Assistance $0 45.10 Parks & Recreation $2,600 0% 45.20 Straffordville Community Centre $4,115 $8,000 51% 45.40 Libraries $20,400 $74,526 27% 45.50 Museums $50 $16,200 0% 50.10 Planning, Development & Tourism $20,120 $60,000 34% 50.15 Tourism & Marketing $15 $15,000 0%50.20 Environmental Services $134 $6,500 2% Capital $267,203 $5,684,251 5% Expenditures 05.10 General Taxation $0 05.20 Other Revenues $0 10.10 General Government $304,423 $1,310,386 23%10.20 Council $22,069 $95,189 23% 20.10 Fire Services $152,983 $573,283 27% 20.20 Police Services $964,904 0% 20.30 Conservation Authority $106,215 0% 20.40 Building Services $27,146 $133,914 20% 20.50 Bylaw Enforcement Services $7,211 $51,145 14% 25.10 Roads $509,171 $1,783,624 29% 25.20 Winter Control $29,902 $123,315 24%25.40 Street Lights $9,001 $36,500 25% 30.10 Water $107,387 $770,554 14% 30.15 Richmond Water $13,451 $100,012 13% 30.20 Waste Water $166,580 $1,042,500 16% 30.30 Waste Disposal $95,699 $464,000 21% 35.20 Cemeteries $17,500 0% 40.10 General Assistance $9,046 $7,000 129% 45.10 Parks & Recreation $25,253 $93,793 27% 45.20 Straffordville Community Centre $39,359 $56,788 69% 45.40 Libraries $10,966 $74,526 15% 45.50 Museums $11,705 $56,645 21% 50.10 Planning, Development & Tourism $37,208 $171,921 22% 50.15 Tourism & Marketing $4,990 $64,713 8% 50.20 Environmental Services $1,098 $15,736 7% Capital $62,557 $7,372,500 1% Municipality of BayhamAppendix A: 2023 Q1 Operating Revenue and Expense Variance Report 2023 Actuals 2023 Budget % Consumed 2023 2023 % Actuals Budget Consumed General Government Market Analysis -$ 15,000$ 0%Expected over budget Development Charges Study -$ 35,000$ 0% Strategic Plan Update -$ 30,000$ 0%Expected under budget Website Redevelopment -$ 45,000$ 0%Expected under budgetLiability Reserve Transfer -$ 15,000$ 0%not booked yet Working Capital Transfer -$ 10,000$ 0%not booked yet Election Reserve Transfer -$ 15,000$ 0%not booked yet Guarantorship Loan Reserve Transfer -$ 1,100,000$ 0%not booked yet Fire Pumper 1 -$ 550,000$ 0% Bunker Gear 11,707$ 13,000$ 90%Done Portable Radios -$ 8,000$ 0% Roads Bayham Drive -$ 250,000$ 0% Tollgate Rd.8,901$ 250,000$ 4%Chapel St.-$ 25,000$ 0% James Line -$ 160,000$ 0% Pressey Line -$ 425,000$ 0% Gravel Program -$ 190,000$ 0%Sidewalks -$ 100,000$ 0% Road Signs -$ 7,500$ 0% Guardrails -$ 10,000$ 0% Road Side Brushing -$ 30,000$ 0%Hill Management -$ 30,000$ 0% Water Equipment - Richmond 5,734$ 15,000$ 38% Pickup Truck -$ 20,000$ 0% Vienna Water Service 2,218$ 340,000$ 1% Waster Water System Equipment 3,713$ 45,000$ 8% Transfer Switches -$ 60,000$ 0% Pickup Truck -$ 20,000$ 0% Manhole rehab -$ 25,000$ 0% Parks Vienna Community Park -$ 135,000$ 0% Port Burwell Ball Diamond -$ 200,000$ 0% PB Library Pavilion -$ 50,000$ 0%Corinth Park -$ 15,000$ Facilities Facility Audits 35,000$ 0%PB Lighthouse 15,458$ 225,000$ 7% SCC Expansion 2,030,000$ 0% Planning and DevelopmentOfficial Plan Review -$ 35,000$ 0% Municipality of BayhamAppendix B: 2023 Q1 Capital Expense Variance Report REPORT CLERK TO: Mayor & Members of Council FROM: Meagan Elliott, Deputy Clerk DATE: April 6, 2023 REPORT: CL-07/23 SUBJECT: COUNCILLOR APPOINTMENTS TO COMMITTEES BACKGROUND Council has received a few Reports since the beginning of this term in regards to Committees of Council. On February 16, 2023, Report CL-01/23 was presented and establishing by-laws were passed for a Museum Advisory Committee, Waterfront Advisory Committee, and a Joint Cemetery Board. The Report contained a general timeline for next steps regarding Committees and noted that both resident and Councillor appointments would be considered at the April 6, 2023 Regular Meeting of Council. DISCUSSION It is noted in each of the above listed Committee’s establishing by-laws that there will be one (1) Councillor appointed to act as Chair of said Committee. This Report is presented for Council to make recommendations for who may be appointed to these positions. Please note that the Mayor is to act in an ex-officio capacity for Committees and will not be appointed to be Chair for any of the Committees. In discussion with the Mayor and CAO, it is recommended that:  Councillor Chilcott be appointed Chair of the Museum Advisory Committee;  Deputy Mayor Weisler be appointed Chair of the Waterfront Advisory Committee; and,  Councillor Froese be appointed Chair of the Joint Cemetery Board. RECOMMENDATION 1. THAT Report CL-07/23 re Councillor Appointments to Committees be received for information; 2. AND THAT Councillor Susan Chilcott be appointed Chair of the Museum Advisory Committee, Deputy Mayor Rainey Weisler be appointed Chair of the Waterfront Advisory Committee, and Councillor Dan Froese be appointed Chair of the Joint Cemetery Board; 3. AND THAT the appropriate appointment by-law be brought forward for enactment. Respectively Submitted by: Reviewed by: Meagan Elliott Thomas Thayer, CMO, AOMC Deputy Clerk CAO|Clerk REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, CMO, CAO|Clerk DATE: April 6, 2023 REPORT: CAO-20/23 SUBJECT: FOLLOW-UP REPORT – DETAILED COSTING AND TIMELINE UPDATE – STRAFFORDVILLE COMMUNITY CENTRE EXPANSION BACKGROUND On March 16, 2023, Council received Report CAO-16/23 re Detailed Costing and Timeline Update – Straffordville Community Centre Expansion. The Report provided a background to- date of the Straffordville Community Centre (SCC) project, including details about the original grant application, its contents, and the apparent cost over-runs as described by a+LINK Architecture Inc. (a+LINK). Council was presented with a detailed breakdown of the costs for the SCC expansion project, which as of Q1 2023, had increased to approximately $2.9 million from $2.003 million, which was applied for in 2019. Council passed the following motion: Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report CAO-16/23 re Detailed Costing and Timeline Update – Straffordville Community Centre Expansion be received for information; AND THAT the detailed costing for the proposed SCC Expansion be referred back to staff for further discussion and presentation to Council in Q2 2023. In accordance, staff followed up with a+LINK on the Council decision and conducted a further review of Municipal finances 2022-2024 to determine: 1) other additional areas that could be removed from the project to reduce cost; 2) mechanisms to fund any overage on the project; and, 3) cost and timeline impacts of reopening the approved schematic plans and/or delaying the project until 2024 or later. DISCUSSION This Report follows the detailed costing information provided via Report CAO-16/23 at the March 16, 2023 meeting. At the time, the costing identified was as follows: - Overall Construction: $ 2,402,972 - Contingency: $ 201,205 - Ball Diamond Lighting: $ 125,000 Construction total $ 2,729,177 Consultant Fees: $162,000 All-In Total: $2,891,177 Reduction Items: - Covered Pavilion: ($245,000) - Ball Diamond Lighting: ($125,000) - Fire Cistern: ($129,000) - Accessible Walkway: ($58,972) Total, after reductions: $2,333,205 Some of the points stemming from the March 16, 2023 meeting and requiring discussion include whether additional pieces could be pulled out of the proposed detailed costing to reduce the cost without requiring revisit to the actual expansion itself (dimensions, etc.) At the time, the Old Chapel Parking Lot was identified verbally as an item, estimated at $60,000. Staff returned to a+LINK with Council’s decision and have sought to provide additional information and clarification regarding timelines and costing as soon as possible, should Council wish to continue with 2023 procurement as planned. a+LINK’s correspondence is attached hereto and provide some further information for Council, including timeline and cost implications should the schematic plans be reopened for discussion and the Old Chapel Parking Lot ($50,000), Covered Walkway (net $40,000), and confirming reuse of the existing concrete pad ($50,000) as final items to remove from the proposed expansion. The new Total, after reductions, is $2,193,205, which includes the contingency. When the contingency is removed, the total is $1,992,000. It is worth noting that, when accounting for inflationary pressures over the last three years, the adjusted value of the approved amount is approximately $2,275,000, and both of the above values are well under this adjusted figure. Any reduction in scope, requiring reconsideration of the schematic plans, would add 1-2 months to the timeline and would incur a cost of $10,000 for the change order. The primary change to the building expansion would be removal of the meeting room, and while this comes at a substantial savings, there are impacts to rental viability and long-term office expansion to consider. Funding Options Internal discussions with the Treasurer have identified a few approaches for how Council may choose to fund any cost over-run, if the project ultimately moves forward and Council wishes to include some of the items earlier identified for removal. Based on revised timelines for procurement and construction, it is likely that construction will commence in Q3 2023 and continue into 2024. Given this adjustment to previous timeline estimates, it is justifiable to smooth the costs attributed to this project over two fiscal years – 2023 (WIP) and 2024 (capitalized through AMP and PSAB). Use of Multi-Year Unrestricted Reserves Bayham currently has $565,363.60 (2022 unaudited) in the Facilities Reserve either allocated to the SCC Expansion or currently unallocated. The unallocated amount is the 2022 Library Transfer. Staff provide that this unallocated ~$30,000 transfer can be used to support the SCC Expansion, along with the possibility of pre-allocating the 2023 and 2024 Library Transfers (budgeted at $40,000 a piece) for the same venture. This provides Bayham with approximately $645,000 in Facilities Reserve funded – an extra $110,000 than currently contemplated. Staff confirm that the Parkland Reserve and/or the Parks and Playground Reserve can be utilized to support the accessible walking trail. The estimated cost for this line item is $58,672, communicated in Report CAO-16/23. Use of Reserves for this item was also communicated. The identified Reserves have $66,422.41 and $135,000, respectively (2022 unaudited). The final Reserve identified for potential utilization is the Contingency Reserve, which currently contains $78,535 unallocated. Use of 2024 Levy Support The Municipality utilizes on an annual basis and to varying degrees the annual tax levy to support capital projects in Bayham. Staff identified in CAO-16/23 that the Fire Cistern could be funded via the tax levy, as there is a greater community benefit that just the benefit attributed the SCC itself. Council may consider this item as a 2024 levy-supported capital item. Strategic Use of Gas Tax and Road Construction Reserve Currently, the Municipality has a budgeted, combined $1.08 million in Gas Tax, OCIF, Road Construction Reserve available to strategically deploy where deemed appropriate. Recently, the Municipality has made a point to only sparingly use these funding mechanisms and conduct road reconstruction through levy-supported capital as a way to conserve them in case of short-term need. If the Municipality was to observe an overage via tendering results or construction actuals (i.e. use of a contingency), the Municipality does have flexibility to re-allocate levy-supported roads projects to the Road Construction Reserve or Gas Tax, as appropriate, and apply the overage to the levy. In 2024, this accounts for $465,000. The net impact to the levy in support of this scenario is $0; rather, the increased costs are absorbed by the Gas Tax or OCIF and/or the Road Construction Reserve. In short and based on the above information, the Municipality has ample funding available to support the SCC expansion up to a project cost of $2.4 million, without Gas Tax, OCIF, and Road Construction Reserve utilization, and $2.9 million if we require the additional flexibility. It is also important to note that this does not affect any restricted Reserves nor the Guarantorship Loan Transfer Reserve (2023-2025) or the SCC Capital Reserve. The above means that, even though Council has strongly considered scoping back the project, there may be components that can be safely included without appreciable (or any, in many cases) levy impact. Staff have reached out to ICIP representatives to identify the distinct possibility of an inflation- induced scope reduction for this project and will be required to provide detail on the reduction once known. Timelines Despite timelines having been pushed backwards by ~5 weeks thus far, staff and consultant are confident in a 2023 procurement. It is expected that, if approved, procurement can be awarded in Q3 2023, with construction commencing in the same quarter. Construction works would continue into Q1 2024. The above is contingent on approval through the ICIP program for a scope reduction, if applicable. Staff have confirmed that a reduction of the approved scope can be considered, so long as the Municipality provides details of the scope reduction on the required Program Revision Request form. As this is an approval process, ICIP does note that program revisions are “evaluated on a case-by-case basis and requires approval in most cases by both the federal and provincial governments. Please note that these decisions take time and may affect your construction timelines. Approval of these requests are not guaranteed in which case you will need to ensure you have a mitigation plan in place if your request is denied.” Based on all of the details and information provided to date, including approved scope, which includes an expansion, covered pavilion, ball diamond lighting, and accessible walking trail, staff recommend proceeding with the SCC expansion works while applying for revisions to remove the covered pavilion and ball diamond lighting from the scope. Staff recommend proceeding with the accessible walking trail from the Parks and Playground Reserve, the Fire Cistern as a stand-alone 2024 capital item, and the Old Chapel Parking Lot from the Road Construction Reserve. ATTACHMENTS 1. Correspondence, dated March 28, 2023, Ed van der Maarel, a+LINK – Costing Options and Summary RECOMMENDATION 1. THAT Report CAO-20/23 re Follow-up Report – Detailed Costing and Timeline Update – Straffordville Community Centre Expansion be received for information; 2. AND THAT Council provide direction regarding funding and scope of the proposed expansion to the Straffordville Community Centre Respectfully Submitted by: Thomas Thayer, CMO, AOMC CAO|Clerk 126 WELLINGTON ROAD LONDON ON N6C 4M8 519.649.0220 www.aLiNKarch.ca preserve + create + sustain 1 28 March 2023 Municipality of Bayham By Email: cao@bayham.on.ca 56169 Heritage Line, Straffordville, ON N0J 1Y0 Att: Thomas Thayer, CAO Re: Costing Options and Summary Dear Thomas, Further to our many discussions, we have prepared this letter to outline the estimated costs and possible cost savings for the construction for the Stratffordville Community Centre Project. This attached chart represents the minimum elements and the cost related to the value engineering exercise of the designed floor plan, without the pavilion and covered walkway. If the costs remain unacceptable to council, the only next step would be to eliminate building area of the addition, most likely the meeting room area, approximately 1,180 sf. The elimination of this area would equate to an additional approximate cost savings of $ 500,000. We do not recommend the elimination of this space in the view that costs may decrease in the future. History shows that in the last four (4) years a consistent and major increase year by year of construction costs. Although we have seen an increase in the number of bidders on projects and contractors are looking for work, it has not reflected a cost savings due to competition. This has shown that cost of materials and labour has remained on a consistent incline. We see no relief in the future from this incline. In regards to the impact to the timeline we are prepared to move forward with the current design immediately and tender the project no later than August of this year. Should the project be reduced in scope ie. eliminate meeting room, we would require additional design and approval time of two (2) months tendering the project in October 2023. As well, we would estimate additional design costs of approximately $ 10,000 for the redesign of the current floorplan. Therefore, our view is that any future builds will continue to be more expensive than the cost to build currently. We trust this information will be helpful towards council’s decision making process. Should you have any questions regarding this letter, please do not hesitate to contact me 519.649.0220 or my remote number 519-495-3571. Sincerely, Ed J. van der Maarel Principal Architect, Partner Dip. Arch., Dip. Arch.Tech., OAA, CAHP cc: Brendon Ager, a+LiNK Architecture Inc. BrendonA@aLiNKarch.ca Andrew Simek,a+LiNK Architecture Inc. AndrewS@aLiNKarch.ca 126 WELLINGTON ROAD LONDON ON N6C 4M8 519.649.0220 www.aLiNKarch.ca preserve + create + sustain 2 INITIAL CONSTRUCTION ESTIMATE Overall Construction 2,402,972.00$ Contingency 201,205.00$ Ball Diamond Lighting 125,000.00$ All in Construction Total 2,729,177.00$ Consultant Fees 162,000.00$ TOTAL 2,891,177.00$ COST SAVINGS FOR GENERAL PARKS/GROUNDS IMPROVEMENTS Walking Path 33,368.00$ Earthwork for walking path 8,979.00$ Site Improvements 5,700.00$ Bike Rack Installation, Re-install fencing, etc. Planting 10,925.00$ Garden Beds, Sod, etc. Old Chapel Parking Lot 50,000.00$ TOTAL FOR GROUNDS 108,972.00$ COST SAVINGS FOR FIRE PROTECTION CISTERN Fire Protection 129,000.00$ COST SAVINGS FOR BALL DIAMOND LIGHTING Ball Diamond Lighting 125,000.00$ COST SAVINGS TO REDUCE THE SIZE OF COVERED PAVILION Reduce covered pavilion to an 8'-0" covered walkway 245,000.00$ Remove 8'-0" covered walkway 50,000.00$ Add Cover over concession area (10,000.00) Reuse existing pavilion concrete slab 50,000.00$ TOTAL COST SAVINGS 697,972.00$ FINAL TOTAL - ALL-IN 2,193,205.00$ STRAFFORDVILLE COMMUNITY CENTRE REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, CMO, CAO|Clerk DATE: April 6, 2023 REPORT: CAO-21/23 SUBJECT: CURBSIDE WASTE DISPOSAL SERVICES BACKGROUND At its September 15, 2022 meeting, Council received Report CAO-52/22 re Curbside Waste Disposal Contract – Norfolk Disposal. The Report identified the existing contract was on a seven (7)-year term with extensions available until June 1, 2023, and that the responsibility for blue box collection was shifting to a provincially-contracted organization effective July 1, 2023. The Report also identified that Council would have two (2) procurement options for curbside garbage collection – Request For Proposal (RFP) or sole-source. Council passed the following motion: Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report CAO-52/22 re Curbside Waste Disposal Contract – Norfolk Disposal be received for information; AND THAT Council supports the engagement of Norfolk Disposal Services Limited in discussion regarding a new contract for curbside garbage collection services. When the Report was received by Council, staff was unaware of what company would be contracted through Circular Materials Ontario (CMO) to provide curbside recycling services to Bayham residential properties. These services were to be sought via RFP for Bayham through CMO in accordance with Council’s decision in August 2022 to opt out of providing curbside recycling services to residential properties in Bayham, effective July 1, 2023. DISCUSSION In December 2022, staff were advised that Norfolk Disposal was awarded the CMO contract for curbside recycling collection in Bayham, effective July 1, 2023 with a term through December 31, 2025 and with three possible one (1)-year extensions available. Staff are also aware that Norfolk Disposal, should their contract not be extended with CMO, will be working with Miller Waste from January 1, 2026 for a ten (10)-year period as a sub-contractor, to continue to provide Bayham with curbside recycling services. Bayham has also utilized Norfolk Disposal as the curbside pick-up vendor for the trial of a curbside bulk-item/large-item pick-up, which had a three-month trial in September-November 2022 and is following with another three-month trial March-May 2023, prior to Council’s formal decision on how the service will continue afterwards. Given the above, there is merit in either of the two procurement options provided under the Municipality’s Procurement Policy. Council may: 1) Request that staff proceed with a Request for Proposal (RFP) process for curbside garbage collection; or, 2) Sole-source curbside garbage collection to Norfolk Disposal. RFP The Municipality may utilize an RFP for procurement above $50,000. Based upon timelines and should Council wish this approach, the procurement is two-fold: 1) Staff would seek a “bridge” contract of one year from June 1, 2023 until June 1, 2024 with Norfolk Disposal at a unit rate of $97.01/unit (household/year) for the continued provision of curbside waste disposal services (garbage and large curb, if applicable). 2) An RFP for curbside waste disposal services would be issued in Q3 2023 for commencement on June 1, 2024 with a seven (7)-year term and two (2) possible single-year extensions. An RFP of this nature, from draft to issuance, award, and commencement of contract, takes roughly nine (9) months as any successful vendor will have to ensure allocation of resources, which may include procurement of new vehicles, to provide the service. Malahide, in 2020, issued an RFP for provision of the waste disposal services on a similar timeline. It is expected that ours would be similar for curbside garbage collection and large item curbside only, as recycling (CMO responsibility) and depot (none exist in Bayham) services would not apply. Sole-Source Council has the ability to sole-source any contract of any size at their sole discretion. In this instance, there is merit to consider a sole source to Norfolk Disposal for the following reasons: 1) Norfolk Disposal has been the vendor of record for waste disposal in Bayham for at least the last twenty-two (22) years, and was the successful bidder in 2012 when the last RFP was issued. Bayham has an established relationship with the vendor, is familiar with the operation and works provided, and is satisfied to-date with performance. 2) Norfolk Disposal has been awarded the recycling contract through CMO as noted, and will be providing these services as a contractor or sub-contractor for the next thirteen years. There is a benefit to having one service provider for both functions in Bayham. 3) The rate provided by Norfolk Disposal for 2023 is competitive in the area and consistent with the budget allocation for curbside garbage collection. A sole source contract would commence in 2023 and would carry the same recommended term as above – a seven (7)-year term and two (2) possible single-year extensions. In accordance with previous Council direction, staff have been in discussions with Norfolk Disposal on any new agreement and they have advised that they are amenable to proceed with either option outlined in this Report. RECOMMENDATION 1. THAT Report CAO-21/23 re Curbside Waste Disposal Services be received for information; 2. AND THAT Council provide direction with respect to procurement process for curbside garbage collection. Submitted by: Thomas Thayer, CMO, AOMC CAO|Clerk REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, CMO, CAO|Clerk DATE: April 6, 2023 REPORT: CAO-25/23 SUBJECT: PORT BURWELL FIRE HALL GENERATOR REPLACEMENT BACKGROUND At its January 18, 2018 meeting, Council received Report CAO-05/18 re Facility Preventative Maintenance Services – HVAC and passed the following motion: Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-05/18 re Facility Preventative Maintenance Services – HVAC be received for information; AND THAT Council direct staff bring forward a by-law, to enter into an agreement with Koolen Electric for Facility Preventative Maintenance Services – HVAC, for Council consideration. At the same meeting, Council also adopted By-law No. 2018-015, being a by-law authorize the execution of an agreement between the Municipality of Bayham and Koolen Electric for these services. The By-law established Agreement No. 0645 and includes the Port Burwell Fire Hall as a facility for which Koolen Electric (Koolen) provided preventative maintenance services. During 2022, Koolen attended the Port Burwell Fire Hall multiple times to inspect and repair the existing generator unit. At its January 19, 2023 meeting, Council received Report CAO-03/23 re Debrief – December 23-25, 2022 Snow and Windstorm. Identified in the Report were sections establishing the Municipality’s requirement to have a functioning Emergency Response Plan (ERP) and resources to support same, and identifying recurring issues with the generator at the Port Burwell Fire Hall, limiting its ability to provide suitable accommodation for aspects covered in the ERP. Specifically and with respect to the generator, it was noted that: “the generator at the Port Burwell Fire Hall was insufficient to service the facility. During discussions, it has been recommended that staff spec out and obtain quotes for a new generator specific to providing Fire Hall support in the case of a widespread power outage.” Council passed the following motion for Report CAO-03/23: Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report CAO-03/23 re Debrief – December 23-25, 2022 Snow and Windstorm be received for information. DISCUSSION The Port Burwell Fire Hall is utilized as Station #1 under the banner of the Bayham Fire and Emergency Services (BFES) – one of two such stations in Bayham and the primary responding station for Port Burwell/Vienna and environs. The Port Burwell Fire Hall is also identified in the ERP as a secondary Emergency Operations Centre (EOC) location and could potentially be used as a warming centre if not also being utilized as an EOC for a specific event. In light of the event and challenges identified in Report CAO-03/23 and in concert with additional storms over the first two months of Q1 2023, staff sought three (3) quotes for a new generator at the Port Burwell Fire Hall, in accordance with the Municipality’s procurement policy. Of the (3) vendors contacted, two (2) provided quotes. These quotes are attached hereto for Council’s information and detailed in the table below: Vendor Quote Koolen Electric $36,985 + HST Sommers Generator Systems $36,520 + HST* * includes $6,000 estimated for concrete pad and installation Both quotes are similar in nature, however, the Sommers quote does not specifically include concrete pad and installation, which is accounted for in the Koolen quote. Based on information available, the Sommers quote has been inflated by $6,000 to account for associated estimated costs. Staff are of the opinion that the quote provided by Koolen Electric is the more cost-effective option and, as the Municipal contractor on-file for regular maintenance of HVAC and generator systems, it is important that the contractor be familiar with the product and its installation. The other primary benefit with respect to accepting the quote for Koolen is timeline for obtaining and installing the equipment. As Council and staff are acutely aware, supply chains have been negatively impacted over the last three or so years due to COVID-19 and other intervening events that have had wide-reaching consequences for procurement. This procurement activity is in support of two important Municipal services: 1) Fire and Emergency Services; and, 2) Emergency Management. Koolen has identified that their supplier has a generator unit of the specifications provided currently in stock and able to be provided and installed in the immediate term. This is an important consideration based on Port Burwell’s history with hydro outages. Statistics provided by the Water/Wastewater department regarding generator usage at the Wastewater Treatment Plant (WWTP) demonstrate that, since the start of 2016 (7+ years), the WWTP has experienced 93 power outages, or an average of 1.07 per month. It is reasonable to use this as a proxy for hydro outage frequencies in Port Burwell generally, which includes the Port Burwell Fire Hall. It is paramount that a primary facility such as the Port Burwell Fire Hall has a functional generator so the facility can serve its functions competently and weather the hydro outages that frequent the area. Recognizing Koolen’s established role as a primary Municipal HVAC contractor, the importance of the Port Burwell Fire Hall for Emergency Services and Management, and the timelines provided for the installation of a new generator unit, staff are recommending that the quote provided by Koolen Electric, in the amount of $36,985.00+HST, be accepted and funded from the Contingency Reserve. ATTACHMENTS 1. Quote – Koolen Electric – Replacement of Port Burwell Fire Hall Generator 2. Quote – Sommers Generator Systems – Replacement of Port Burwell Fire Hall Generator RECOMMENDATION 1. THAT Report CAO-25/23 re Port Burwell Fire Hall Generator Replacement be received for information; 2. AND THAT Council accept the quote provided by Koolen Electric in the amount of $36,985.00+HST for a replacement generator for the Port Burwell Fire Hall; 3. AND THAT the replacement generator for the Port Burwell Fire Hall be funded from the Contingency Reserve. Respectfully Submitted by: Thomas Thayer, CMO, AOMC CAO|Clerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-025 A BY-LAW TO AUTHORIZE THE EXECUTION OF A DEVELOPMENT AGREEMENT BETWEEN JESSE AND SARAH FROESE AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 11 of the Municipal Act, 2001, R.S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting structures, including fences and signs; AND WHEREAS Section 45 (9.1) of the Planning Act, R.S.O. 1990 c P.3 as amended provides in part that a Committee of Adjustment that imposes terms and conditions under subsection (9), may also require the owner of the land to enter into one or more agreements with the municipality dealing with some or all of the terms and conditions; A0D WHEREAS Jesse and Sarah Froese are the owners of lands in Concession 8 Part Lots 14, 15, known municipally as 55210 and 55248 Maple Grove Line, in the Municipality of Bayham, County of Elgin; AND WHEREAS the Municipality of Bayham Committee of Adjustment has granted Minor Variance Application A-02/23, including the requirement that the owners execute a development agreement for the placement of one (1) supplementary farm dwelling as per policies of Section 2.1.10 of the Official Plan and Section 45 of the Planning Act; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized and directed to execute the Development Agreement with Jesse and Sarah Froese fixed hereto and forming part of this By-law and marked as Schedule “A”. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF APRIL 2023. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-026 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND HRI GROUP INC. FOR STABLIZATION MEASURES OF THE PORT BURWELL LIGHTHOUSE WHEREAS section 8(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, grants a broad scope of powers to municipalities to govern their affairs as they consider appropriate; AND WHEREAS the Port Burwell Lighthouse was deemed unsafe in January 2023 due to structural stability concerns; AND WHEREAS the Municipality has been working with a heritage consultant and engineer on temporary stabilization measures for the Port Burwell Lighthouse; AND WHEREAS a+LINK Architecture Inc. and the Municipality sought to procure the services of a qualified firm to undertake and install temporary stabilization measures for the Port Burwell Lighthouse; AND WHEREAS the Council of the Corporation of the Municipality of Bayham awarded the temporary stabilization measures to HRI Group Inc. on March 23, 2023; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule “A” and forming part of this by-law between The Corporation of the Municipality of Bayham and HRI Group Inc. for stabilization measures of the Port Burwell Lighthouse; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF APRIL, 2023. ___________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-027 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND GHD DIGITAL FOR WEBSITE DEVELOPMENT SERVICES WHEREAS section 8(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, grants a broad scope of powers to municipalities to govern their affairs as they consider appropriate; AND WHEREAS the Municipality has been seeking avenues to complete a fulsome redevelopment of its Municipal Website; AND WHEREAS Council approved a website redevelopment in the 2023 Capital Budget; AND WHEREAS Council approved a sole-source of the Municipality’s website development to GHD Digital on March 16, 2023; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. 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With a list of scalable modules, we give you the flexibility to expand as your needs and budget grow, all from a single platform. Power with one password Centralize your systems and sites into one platform that allows users to access everything they need in one accessible, personalized place using a secure single sign-on. It’s the “always-on” service your resident’s demand. Strengthen residents trust with dynamic communications Streamline all your communications channels into one uniquely branded platform with better integrations, interactive content layouts, automated email notifications and feedback forms, so you can increase trust and connection with your residents. Reduce your inquiry cost methods We understand the pressures and expectations for City Council to provide faster, easier, and cost-effective services to the public. And we also recognize the labor shortages that challenge the public sector. That’s why we made Govstack, a budget-friendly, value-driven platform that helps you optimize your workforce and reduce costs, while meeting the online service expectations of your community. DocuSign Envelope ID: 48BACB87-3394-478A-B469-6E402C46FC90 In Process Explore the platform General • Microsites • Multilingual support (English, French) • Accessibility (AODA) • Responsive on all devices CMS • Website themes • Website advanced search • Upcoming calendar events feed • Events calendar • Recent news • News listing page • News article detail page • Contact Directory • Alert banners & pop-ups • Embedded social media feeds • News subscriptions • Forms CMS Back Office (Admin view) • CMS access with single sign-on • Site builder • Preview mode editable across multiple device screens • Calendar events widget • News widget • News article • News subscriptions • Alerts • Contact Directory management • Landing pages • Search engine optimization (SEO) DocuSign Envelope ID: 48BACB87-3394-478A-B469-6E402C46FC90 In Process Govstack packages to fit your needs and budget Feature Govstack Standard Govstack Premium Govstack Enterprise Platform • Single sign-on (SSO) up to 50 monthly active users (MAU) • SSO up to 100 MAU • Flexible branding design changes (CSS) • SSO with custom # MAU CMS • Website theme • Content management • Site builder • Google Search • News & Subscriptions • GHD issued SSL/TLS certificates • Standard package + • Secured pages • Design access • N/A Events • 2 Calendars • 2 views (Events, Council, Tourism etc.) • Public Submission with approvals • Event email notifications • eScribe (+ 3rd party fee) • Standard features + • 5 Calendars • 3 views (Events, Council, Tourism etc.) • Registration with eCommerce • Aggregate calendar • N/A Forms • 30 forms • 20,000 submissions • Reports • Workflows • Status tracking • *eCommerce (add-on) • Standard features + • 100 Forms • 40,000 submissions • eCommerce • Fillable PDF generation • Administrative workflow pages • Custom # submissions based on population • Approvals Citizen Portal Add on Add on Add on DocuSign Envelope ID: 48BACB87-3394-478A-B469-6E402C46FC90 In Process Products & Services Line Item Description Quantity Fee Support - Standard 1 $0.00  / year Govstack Standard Implementation 1 $22,750.00  Included with purchase of any product: - Named Contacts: Designate 2 members of your team authorized to contact Customer support and log tickets - Email and Online Portal: Access to our online support portal: ~ Create and review your tickets ~ View ticket priority ~ Update ticket notes or status ~ Close or re-open resolved tickets ~ View tickets for your entire organization ~ Portal URL: https://support.ghddigitalpss.com - Online Resource Centre: Access to product knowledge articles, news, release notes: https://resourcecentre.ghddigitalpss.com - After Hours Priority Phone Support for Severity 1 & 2 Incidents DocuSign Envelope ID: 48BACB87-3394-478A-B469-6E402C46FC90 In Process Line Item Description Quantity Fee Govstack Standard Subscription 1 $6,976.00  / year Platform: Single Sign-on (SSO) - 1 identity per user to access all applications - Maximum of 50 MAU (Monthly Active Users) CMS: - Website Theme - Content Management - Site Builder - Google Search ~ 3rd party fees apply - News & Subscriptions - GHD issued SSL/TLS certificates Included ~ All products use GHD managed certificates with 256- bit encryption. GHD does not support customer issued certificates. Events: - 2 Calendars - 2 Views (Events, Council, Tourism, etc) - Public Submission with approvals - Event email notifications - eScribe (3rd party fee applies) Forms: - 30 Forms - 20,000 submissions ~ Reports ~Workflow Automation ~ Status Tracking DocuSign Envelope ID: 48BACB87-3394-478A-B469-6E402C46FC90 In Process Subtotals Annual subtotal $6,976.00 One-time subtotal $17,650.00 Total $24,626.00   Additional discount has been provided, based on approval by end of March. after $5,100.00 discount DocuSign Envelope ID: 48BACB87-3394-478A-B469-6E402C46FC90 In Process Govstack Terms and Conditions v.1 (2.1.23) DIGITAL SOLUTIONS AGREEMENT Customer Details Order Terms Customer: Product Solution: Primary Contact: Project Number: Title: Estimated Delivery Timing: Email: License Term: Telephone: Payment Terms: Address: Quote Expiry Date: Account Executive: Account Executive Email: Send Invoices to: Account Executive Phone: Purpose DocuSign Envelope ID: 48BACB87-3394-478A-B469-6E402C46FC90 N0J 1Y0 Govstack CMS - Website Deputy Clerk Straffordville 519-866-5521 peter.gingrich@ghd.com Net 30 days, Canada Municipality of Bayham 16 weeks 613-219-7067 ON MElliott@bayham.on.ca CAD 56169 Heritage Line, PO Box 160 Peter Gingrich Meagan Elliott 3 years Please see attached quote 03/31/2023 In Process Govstack Terms and Conditions v.1 (2.1.23) GHD’s attached Terms and Conditions are applicable to this Digital Solutions Agreement and incorporated herein by reference. The offer to perform the Statement of Work for the fees quoted shall expire if not accepted and signed by an authorized representative of Customer on Quote Expiry Date. IN WITNESS WHEREOF, GHD and Customer have caused this Agreement to be executed by their authorized representatives as of the date of last signature below (“Effective Date”). Mayor GHD Digital Ali Carden, PMP | A GHD Principal Vice President & Global Practice Director, Products and Platforms Acceptance Criteria Delivery Schedule Schedule will be provided upon approval of this Statement of Work. Exclusions, Assumptions, and Additional Terms Payment Schedule 1.An invoice will be issued to the Customer by GHD for all Implementation or One-Time fees2.An invoice will be issued to the Customer by GHD for Year’s Annual feesDSA does not include applicable taxes. Change Requests The fees quoted are based on GHD executing the services on a specific, mutually agreed upon, schedule that allows both GHD an d Customer reasonable time to perform their tasks. Any deviation from the scope or schedule could result in corresponding changes to the estimated price, dates, responsibilities, or other provisions of the project. Changes that have material impact to any of the foregoing will be accommodated with a Change Order form or a separate Statement of Work as deemed appropriate by both parties. GHD will make reasonable efforts to mitigate the costs associated with the change, with Customer bearing only that portion of costs that cannot be mitigated or otherwise avoided. DocuSign Envelope ID: 48BACB87-3394-478A-B469-6E402C46FC90 1 User set-up and permission configuration by GHD Integrations into third-party software not identified in scope Additional products, modules, or features that are not included in the selected Govstack plan, or as AddOns under this agreement Website clean-up assistance such as adding/editing images, photo galleries, tables, accordions, and alt text, or fixing broken links, spelling mistakes, or content-related accessibility errors. Looks and functions like the selected theme and has been updated based on the logo and brand guidelines provided by the customer. Is responsive to different screen sizes and orientations. Is developed following the practices and guidelines outlined by the WCAG 2.0 level AA standard. All included products and AddOns are installed and configured based on the preferences confirmed by the customer during initiation. Blank pages and navigation based on the approved sitemap are setup. Training was provided for the CMS and all included products and AddOns. A User Acceptance Testing (UAT) phase has been completed on the website and all included products and AddOns. A GoLive Plan has been provided to the customer. 30% on signing (Effective Date), 60% UAT, 10% on Delivery.30 days following Effective Date of this Agreement. Municipality of Bayham Clerk In Process Govstack Terms and Conditions v.1 (2.1.23) Terms and Conditions 1. Products. (a) GHD Digital (hereinafter “GHD”), subject to this Agreement, shall grant the Customer as identified in the Digital Solutions Agreement (“DSA”) a limited, non-exclusive license to use or access GHD’s digital solutions (hereinafter the “Product(s)”) which are identified and described by the DSA. The DSA shall be governed by these terms and conditions, any Third Party Terms, and any documents incorporated by reference (the “Terms”; together with the DSA, the “Agreement”) “GHD” together with Customer, shall be referred individually as a “Party” and jointly as the “Parties”). (b) Customer acknowledges GHD may utilize vendors or third parties to process data or provide Third Party Content or additional functionality to Products. “GHD vendors” as used herein means the third parties contracted with GHD to provide any portion of the Products subject to these Terms. “Authorized End Users” shall mean Administrative Users and Public Users. “Administrative Users” shall mean any of Customer’s employees, representatives, consultants, contractors, or agents who are authorized to use the Product and have been supplied user identifications and passwords by Customer or on Customer’s behalf to use or otherwise access the Products in the manner permitted by this Agreement. “Public Users” shall mean any individuals not affiliated with Customer, such as members of the public, authorized by Customer to use or otherwise access the Products in the manner permitted by this Agreement. “Third Party Terms” shall mean any terms and conditions of third parties and/or GHD vendors which are applicable to the use or access of the Product. 2. Proprietary Rights. (a) “IP” means all intellectual property throughout the world, including: (i) copyrights, derivative software and products, graphical user interfaces, screen layouts, trade secrets, trademarks and service marks (including all goodwill), domain names, social media sites, patents, inventions, modifications, improvements, customizations, bug fixes, upgrades, designs, logos and trade dress, moral rights, publicity rights, and privacy rights. “Intellectual Property Rights” means all rights in the IP whether existing under statute or at common law or equity, now or hereafter recognized and (ii) any application or right to apply for any of the rights referred to herein and all renewals, extensions, and restorations of the foregoing. Each Party shall retain ownership of their IP and Intellectual Property Rights existing as of the Effective Date, or developed or acquired independently of this Agreement, and nothing in this Agreement shall assign any ownership thereof to the other Party. (b) Customer retains all ownership of any IP owned by Customer prior to the date of this Agreement or created by Customer during the term of this Agreement. (c) Customer acknowledges that, unless otherwise specified in this Agreement or the Product, all IP in the Products other than the IP provided by Customer is the property of GHD and that all, GHD domains, designs, templates, formats, pricing, documentation, manuals, software listings, source code, or object code relating to the Products may constitute trade secret, proprietary and/or confidential information of GHD. Any IP such as information, text, graphics, data, links, or other materials appearing in the Product (“Third Party Content”) which is not owned by GHD is subject to the Third Party Terms. GHD grants to Customer and Authorized End Users a nonexclusive, non-assignable, nontransferable, non-sublicensable, revocable license to use and access the Products, pursuant to the terms of this Agreement and End User License Agreement, as applicable. (d) Unless authorized by the DSA, Customer shall not (i) license, grant, sell, resell, transfer, assign, distribute or otherwise commercially exploit or make available the Products in any way to any third party, other than an Authorized User; (ii) modify or make derivative works based upon the Products, disassemble, reverse compile, or reverse engineer any part of the Products; or (iii) create Internet "links" to the Products or "frame" or "mirror" any part of the Products, including any content contained in the Products (d) Customer’s exposure to the Products may result in Customer developing or suggesting IP or other improvements or changes related to the Products (“Feedback”). Customer grants to GHD a worldwide, perpetual, irrevocable, royalty-free license to use, distribute, disclose, and make and incorporate into its services any suggestion, enhancement request, recommendation, correction or other Feedback provided by Customer or Authorized End Users relating to the operation of GHD’s Products or ancillary software. (e) With Customer’s prior written consent, GHD may use Customer’s name, logo, and/or trademark in connection with certain promotional materials, including brochures, websites, press releases, advertising, and other materials promoting the Products, which GHD may disseminate to the public. Customer may withdraw authorization for such use at any time by providing thirty (30) days written notice as provided in Section 23 below. 3. Data Use. (a) As between the Parties, Customer owns all right, title, and interest, including all Intellectual Property Rights, in and to Customer Data. “Customer Data” shall mean Customer information, data, and other content, in any form or medium, that is submitted, posted, or otherwise transmitted by or on behalf of a Customer or Authorized End Users. Customer shall be responsible for, and GHD may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by Customer to GHD pursuant to this Agreement. As necessary to provide Product to Customer, Customer grants to GHD a non-exclusive, royalty-free, perpetual, irrevocable, worldwide license to access, revise, reproduce, distribute, host, store, manage, process, display, and otherwise use Customer Data and perform all acts with respect to Customer Data, as necessary to provide the Products to Customer, prevent or address Customer’s technical problems with the Products, and meet all other purposes for Customer set forth herein. GHD shall have no obligation to validate any content of the Customer Data for content, correctness, usability, or for any other purpose. Customer shall comply with any reasonable demand by GHD to correct, discontinue, or remedy any violation of applicable laws or regulations pertaining to the Customer Data. (b) Customer agrees that GHD may use Customer Data to add insight, analytics, and data science to the Products and/or to provide or suggest additional solutions and services to Customer. (c) Notwithstanding anything to the contrary in this Agreement, Client authorizes GHD to compile Aggregated Data, and such Aggregated Data shall be proprietary to GHD. “Aggregated Data” means any non-personally identifiable, technical, statistical, or analytical data, including Customer Data, gathered, or generated directly by the Product or by use of the Product, that GHD collects, gathers, and aggregates periodically as part of its ordinary business operations. Aggregated Data may be used by GHD for any reason, including, on a non-attributed basis to monitor and improve its products and services, for benchmarking purposes of providing additional products and services, or to provide customized services or technologies to its customers. To the extent an assignment of aggregated or de-identified Customer Data is needed to permit GHD to obtain ownership of the right, title, and interest in, to or under, any or all of the aggregated or de-identified Customer Data, Client hereby assigns and transfers the right, title, and interest in, to, and under such aggregated and de-identified Customer Data to GHD. (d) Customer agrees Customer Data stored by GHD will remain within the Customer’s country of origin. Third Parties shall Process (as defined herein) Customer Data as set forth in the applicable Third Party Terms. To facilitate user login, Customer acknowledges and agrees that certain limited Customer Data consisting of name, username, and/or email address, may be Processed and stored in Canada, regardless of Customer location. (e) Customer's bandwidth and disk usage shall be limited to the service levels set forth in the DSA. Any exceedance of these levels by Customer shall be subject to additional fees. 4. Data Protection, Privacy, and Cookies. (a) Customer agrees that GHD may store some or all Customer Data on systems which may run on a third party cloud storage provider, including but not limited to Azure Cloud. (b) For purposes of data privacy and protection laws, and unless otherwise set forth in Third Party Terms, GHD is the data processor and Customer is the data controller of Customer Data and Authorized End Users’ information. Customer represents and warrants that it has complied and will comply with all applicable local, state, national, and foreign laws related to data privacy and the transmission of technical or personal data, including personally identifiable information and has obtained and/or owns all rights, permissions, and consents necessary in the Customer Data and Authorized End Users’ information necessary to meet all purposes and relevant obligations set forth herein. Customer is responsible for providing privacy notices in relation to data privacy and protection laws to Authorized End Users. (c) If GHD receives, has possession or custody of, access to, or control over, any Customer Data which includes Personal Information then GHD will comply with all applicable laws and regulations in connection with its receipt, use, handling, Processing, access to and storage of Personal Information. “Personal Information” means information Customer (directly or indirectly, including through another party) shares with, discloses to, allows, or provides access to GHD, that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual or household, or as “Personal Information” may otherwise be defined by law. “Processed” or “Processing” means any operation or set of operations that are performed on data or on sets of data, whether or not by automated means. (d) The Product may include cookies on services and use them to recognize user when returning to the Product. Authorized End Users may set their browser so that it does not accept cookies. Cookies must be enabled on the Authorized End User’s web browser, however, if user wishes to access certain personalized features of the Product. (e) GHD’s relevant policies, which are hereby incorporated into this Agreement, are located at: DocuSign Envelope ID: 48BACB87-3394-478A-B469-6E402C46FC90 In Process Govstack Terms and Conditions v.1 (2.1.23) Privacy Policy: https://www.ghd.com/en/resources/trustcenter/Privacy_Policy_1_0.pdf Personal Information Processing Addendum: https://www.ghd.com/en/resources/trustcenter/Personal_Information_Processing_Addendum_1_0.pdf (f) Customer shall be responsible to comply with applicable laws in regard to information collected by Customer from Authorized End Users through the use of a Customer created form within the Product. 5. Data Retention. (a) The Products are not intended to be a data retention tool. Customer shall be responsible for compliance with any applicable data retention laws and shall maintain independent archives of data which is required to be retained by such laws. (b) During the term of this Agreement, GHD shall retain Customer Data within the Product for a minimum of one (1) year, except for Customer Data in the Events module, which shall be retained for a minimum of three (3) years. Following the expiration or termination of this Agreement, GHD shall not be required retain Customer Data and GHD shall remove such Customer Data from GHD systems within a reasonable period of time. Prior to the removal of Customer Data from GHD systems, Customer may download such Customer Data in a mutually agreed format at a cost to be determined, or Customer will be subject to a fee to extend the data retention. Notwithstanding the foregoing, data retention shall be extended as required by applicable laws. (c) A data destruction certificate certifying Customer Data (not including Aggregated Statistics) has been destroyed from GHD hardware and software shall be provided at the Customer’s written request at a cost of five hundred ($500) dollars, in the currency set forth in the DSA. (d) GHD maintains a daily backup of its systems for thirty (30) days. In certain circumstances, it may be possible to restore data that has been inadvertently deleted by Customer. A request to restore data can be made to Customer support. Fees may be applied to restore deleted content. (e) Provided GHD retains Customer Data for the agreed upon duration, GHD shall have no liability arising from a failure to maintain Customer Data. 6. Data Security. GHD will maintain industry standard administrative, technical, and physical safeguards, including but not limited to PCI DSS and ISO 27001 compliance, to protect the security and privacy of Customer Data, in use, in transit, and at rest. These safeguards include, but are not limited to, implementation of adequate privacy and security policies and data breach response plans that comply with industry standards and the requirements of applicable laws and the regulatory agencies responsible for enforcing them. If either Party becomes aware of any unauthorized access to or breach of the Products which includes Customer Data (“Security Incident”), such Party will promptly notify the other in writing of the Security Incident and include the following information: (i) the nature of the Personal Information compromised and how the Security Incident occurred; (ii) the timing of the Security Incident; (iii) the steps taken by the impacted Party to resolve the Security Incident; and (iv) the measures to be undertaken and implemented to prevent a reoccurrence of the Security Incident. GHD agrees to abide by its data security outlined in its privacy policy published at ghd.com/en/privacy-policy.aspx. In the event of a Security Incident, GHD reserves the right to shut down the Product(s) to protect the Parties with reasonable notice to Customer and with no liability to GHD for these or other remedial actions. 7. Term and Payment. (a) The term of the license granted to Customer shall be set forth in the DSA and shall continue until the Agreement is terminated or expires pursuant to Section 15. Unless otherwise provided for in the DSA, upon expiration of the initial term, the term will continue with automatic renewals for additional one (1) year terms, unless written notice of cancellation is delivered by one Party to the other thirty (30) days prior to the expiration date. (b) Beginning on the first-year anniversary of the Effective Date and on each succeeding anniversary of the Effective Date during the term of this agreement, and for each renewal term, GHD shall be entitled to include a price increase in accordance with preceding month’s Consumer Price Index as found on https://www.statcan.gc.ca/en/start. GHD will provide reasonable notice to Customer of price increases. (c) GHD shall invoice Customer on a periodic basis for the applicable fees as set forth in the DSA. Customer agrees to pay such invoices within thirty (30) calendar days after the date of the applicable invoice. Unpaid invoices will be subject to a charge of one (1.0%) percent per month on any outstanding balance. (d) GHD shall provide Customer with notice of the unpaid invoices and if payment has not been made by Customer within thirty (30) days of such notice, GHD reserves the right without liability to suspend the Products or Customer’s access to the Products. (e) In addition to specified rates or charges for the Products specified in the DSA, Customer shall pay all local, federal, and state/provincial sales tax, goods and services tax, value added tax, and other taxes applicable to the provision of the Products under this Agreement. 8. Customer Responsibilities. (a) Customer shall license all third party software and obtain all hardware, at Customer’s sole expense, that may be needed for Customer to operate the Products. (b) Customer shall abide by all laws, regulations, and ordinances applicable to the use of the Product, and the terms of this Agreement. Customer assumes responsibility for all acts or omissions of its Authorized End Users and agrees to indemnify and hold GHD harmless from any claim howsoever arising from the acts or omissions of its Authorized End Users. (c) Customer shall comply with any demand by GHD to correct, discontinue, or remedy any violation of applicable laws, or regulations, pertaining to Customer Data or any other content collected or used by the Products. (d) Customer agrees to any limits on bandwidth and disk usage that may be set forth in the DSA. (e) Customer may subscribe and consent to receive outage notifications, release notes, and/or other marketing material from GHD. Failure to subscribe may result in Customer not receiving information relevant to their use of the Product. (f) Unless the Customer utilizes Single Sign On (“SSO") where Customer manages their own active directory, Customer will promptly provide to GHD a list of names and other requested information to register each Administrative User to use the Products. Each Administrative User will have a unique User ID for his or her access to the Products which cannot be shared nor transferred. Customer will adopt and maintain such security precautions for User IDs to prevent their disclosure to and use by unauthorized persons and will promptly take steps to remove access for such unauthorized persons and notify GHD if the security or integrity of a User ID or password has been compromised. Customer will promptly notify GHD in writing if any of its Administrative Users’ use of the Products is being terminated unless Customer utilizes SSO where Customer manages their own active directory. The number of Administrative Users licensed shall be as set forth in the DSA. Customer may permanently reassign an Administrative User license from one individual to another individual by (1) notifying GHD of the Administrative User whose use of the Products is being terminated and (2) the individual to whom the Administrative User license will be reassigned. Each additional Administrative User may require an additional fee, the amount for which is specified in the DSA. 9. Change Order. Customer may request a modification to the DSA by written request to GHD. The requested changes will become effective only when a change order which describes the scope of the changes, the timing for the performance of any Services, and any fees resulting from the changes is executed by authorized representatives of both parties (“Change Order”). Upon execution, a Change Order will become part of this Agreement. 10. Product Customization. (i) GHD may provide services or Products and Product customization (“Deliverables”) set forth in the DSA. (ii) In the event that the DSA provides Deliverables to Customer for evaluation or test purposes (e.g., demo, test. or trial-versions), the Customer’s right to use such version is limited to (i) internal evaluation or test purposes by Customer and, where applicable, (ii) the time period specified by GHD during implementation planning (“User Acceptance Testing” or “UAT”). Any Productive Use is strictly prohibited. “Productive Use” means an environment in which Deliverables are used for Customer’s business purposes and not for test purposes. All major upgrades, modifications, and new systems must be tested by the appropriate users prior to installation of the software in production (“Production”). UAT plans include tests of all major functions, processes, and interfacing systems. Use of the Deliverables pursuant to this section may be subject to functional restrictions and any use is at the Customer’s own risk. GHD disclaims all liability arising from use of the Deliverables during UAT. (iii) Unless otherwise provided, Customer shall inspect Deliverables and conduct an acceptance test for a period of time specified by GHD to accept Deliverables (“Acceptance Period”). Customer shall review and inspect the Deliverables and shall either (i) provide acceptance or (ii) provide GHD with notice that the Deliverables do not conform to the DSA (“Deficiency”). Within thirty (30) business days of such notice GHD will provide a response or a plan of remedial action to Customer’s notice of Deficiency and extend the Acceptance Period. Failure to provide notice of acceptance or rejection or a Deficiency statement to GHD at the end of the Acceptance Period constitutes acceptance by Customer. Upon acceptance, an invoice will be issued for any annual fees due and for any unpaid one-time implementation fees per the DSA. In the event the Customer finds the Deliverables do not conform to the DSA, within ninety (90) business days following acceptance, GHD will take commercially reasonable steps to remedy the Deliverables. After ninety (90) business days, any Deficiencies in the Deliverables will be remedied by GHD using commercially reasonable efforts at Customer’s expense to be billed on a time and material basis pursuant to a Change Order. 11. Equipment. GHD will not furnish equipment or materials necessary for the Product to Customer and its Authorized End Users, except as expressly provided in the DSA (“Equipment”). If Equipment is provided to Customer by GHD, all Equipment is the sole and exclusive property of GHD. Customer DocuSign Envelope ID: 48BACB87-3394-478A-B469-6E402C46FC90 In Process Govstack Terms and Conditions v.1 (2.1.23) agrees to promptly deliver Equipment, at Customer’s cost and risk of loss, to GHD at the end of the license term or earlier, as requested by GHD. 12. End User Terms. The Customer shall provide a set of terms and conditions applicable to all Authorized End Users and remain responsible for its contents (often referred to as an End User License Agreement or Terms of Service/Use, herein referenced as the “EULA”), which shall be incorporated by GHD into the Product. GHD is not liable for the contents of the Customer’s EULA. However, Customer is required to include in the EULA the provisions which limit risk to Customer and GHD, and which are located at: https://www.ghd.com/en/resources/trustcenter/End_User_Licensing_Agreement_Provisions_1_0.pdf and or available upon request (the “Mandatory Provisions”). Failure to include the Mandatory Provisions in the EULA, or mutually agreement provisions which meet the same intent, is deemed material breach of this Agreement. Customer agrees GHD is harmless for any liability arising under or in connection with the EULA, including but not limited to, failure to include the Mandatory Provisions. 13. Third Party Integrations Fees. Product may be used by Customer in conjunction with one or more third party services. Customer’s use of GHD’s third-party services in conjunction with the Product may be subject to separate fees and terms by third parties and the functionality of third party integrations may be limited by the availability of data sources from third parties and access to data sources from the third party’s vendors. In the event Customer requests third party services be integrated into the Product, the Services required will be addressed through a Change Order, which will be subject to a third party integration fee. 14. Default. Customer shall be in “Default” if (i) Customer or its Authorized End User breaches any of the terms of this Agreement, (ii) GHD has reasonable grounds to believe that Customer or an Authorized End User is in breach of this Agreement, or (iii) there is the institution by or against Customer of insolvency, receivership, bankruptcy proceedings or upon Customer ceasing to do business. If GHD reasonably believes Customer to be in Default, GHD shall provide Customer with notice of the nature of such Default. If the Default has not be cured by Customer within thirty (30) days of such notice, GHD shall have the right, at its sole discretion and without notice, to take such remedial actions as it deems appropriate, including without limitation: (i) suspending or terminating Customer’s license to access the Products without liability for any losses or damages arising out of or in connection with such suspension or termination; (ii) restricting, downgrading, suspending, or terminating the subscription of, access to, or current or future use of the Products; (iii) removing any Customer Data that Customer or its Authorized End User has submitted, posted, or displayed; (iv) imposing other restrictions on Customer’s use of any features or functions of the Products as GHD may consider appropriate in its sole discretion; and (v) any other corrective actions or penalties that may be available to GHD in law, equity, or contract. GHD shall be in Default if (i) GHD breaches any of the terms of this Agreement, or (ii)insolvency, receivership, bankruptcy proceedings initiated by GHD or upon GHD ceasing to do business. If GHD is in Default, Customer shall provide GHD with notice of the nature of such Default. If a Default, other than a breach of the Warranty obligations in Section 16 of these Terms, has not be cured by GHD within thirty (30) days of such notice, Customer shall have the right to terminate Customer’s license to access the Products without further liability for payment, provided all amounts due GHD prior to the Default have been paid. If a Default is a breach of the Warranty obligations in Section 16 of these Terms and such Default has not been cured by GHD within one hundred twenty days (120) days of such notice, Customer shall have the right to suspend payment due GHD until such Default is cured. If GHD is unable to cure the Default, GHD shall be entitled to terminate this Agreement. 15. Termination and Suspension. The provision of the Products shall expire as set forth in the DSA. Unless explicit permitted by this Agreement, Customer may not terminate this Agreement during the term of the license as set forth in the DSA without written authorization from GHD. Upon expiration or earlier termination of this Agreement, Customer shall immediately discontinue use of the Product. No expiration, termination, or suspension will affect Customer’s obligation to pay all fees due pursuant to the DSA. Customer shall have no right to a refund of any previously paid fees. Any suspension of access to the Products resulting from a Default shall not constitute a termination of the Agreement. Customer’s access to the Products shall resume upon Customer no longer being in Default, and upon payment by Customer any costs directly related to the restoration of access to the Products. GHD shall have the right to terminate this agreement as set forth in other provisions of this Agreement. 16. Warranty. (a) GHD warrants the functionality of the Product as set forth in the SLA and that the Product will meet applicable accessibility laws in place during the term of this Agreement, except that GHD has no responsibility to monitor or correct any content provided, generated, or uploaded by Customer. (b) Customer understands that the Product, or some features thereof, may be temporarily or permanently discontinued, changed, upgraded, improved, or limited, with reasonable notification to Customer. If, as a result of these changes, the Product is no longer supported by GHD, its vendors, or third parties, GHD shall the have right to terminate potions of, or the entire Agreement. (c) Customer acknowledges that use of the Products is at Customer's own risk, except as otherwise provided herein. GHD is not responsible for protection or privacy of information transferred through the Internet or any other network Customer may utilize. Sensitive data may be protected with the use of encryption that does not violate any governing laws or regulations. Customer acknowledges that GHD has no control over and accepts no responsibility for Customer Data hosted by Customer. (D) EXCEPT AS EXPRESSLY SET OUT IN SECTION 16(a), THE PRODUCTS ARE PROVIDED “AS IS” AND WITHOUT WARRANTIES, GUARANTIES, OR REPRESENTATIONS OF ANY KIND, EXPRESSED OR IMPLIED, AT COMMON LAW, BY COURSE OF CONDUCT OR USAGE IN THE TRADE, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES REGARDING ACCURACY, COMPLETENESS, MERCHANTABILITY, OR FITNESS FOR ANY PARTICULAR USE OR PERFORMANCE. GHD DOES NOT WARRANT THAT THE PRODUCTS WILL MEET ALL OF CUSTOMER’S REQUIREMENTS OR THAT IT WILL OPERATE IN ALL COMBINATIONS WHICH MAY BE SELECTED FOR USE BY CUSTOMER OR THAT THE OPERATION OF THE PRODUCTS WILL BE ERROR FREE OR UNINTERRUPTED OR THAT ANY DEFECTS IN THE PRODUCTS WILL BE CORRECTED OR THAT ANY DATA IS COMPLETE OR WHOLLY ACCURATE, OR THAT THE PRODUCTS WILL FUNCTION WITHOUT FAILURE OR INTERRUPTION. (E) UPON CUSTOMER NOTIFYING GHD OF ANY ERRORS, BUGS, OR OTHER PROBLEMS IN THE PRODUCTS, GHD’S SOLE AND EXCLUSIVE RESPONSIBILITY WILL BE TO PROVIDE COMMERCIALLY REASONABLE EFFORTS TO CORRECT SUCH PROBLEMS TO THE EXTENT COMMERICALLY FEASIBLE. (e) The Products may contain Third Party Content. Customer acknowledges and agrees that GHD is not responsible or liable for: (i) the availability or accuracy of such Third Party Content. Links to or use of Third Party Content does not imply any endorsement by GHD of the Third Party Content. Customer has the sole responsibility for and assumes all risk arising from Customer’s use of any such Third Party Content. Customer further acknowledges that Customer’s use of Third Party Content will be subject to the Third Party Terms applicable to such content. 17. Indemnification. (a) GHD agrees to indemnify and hold harmless Customer from and against losses, damages, liabilities, and expenses (including reasonable legal fees, court costs, and costs of investigation) to the extent they are caused by the gross negligence or willful misconduct of GHD or based on a claim that the Products infringe on any patent, copyright, trademark, or other intellectual property right of a third party; provided however, that GHD shall have no liability or obligation if the claim arises from (i) any alteration or modification to the Products by Customer or any third party not specifically authorized by GHD, (ii) any combination of the Products by Customer with other programs or data not furnished by GHD; or (iii) any use of the Products by Customer or its Authorized End Users that is prohibited by the EULA or is otherwise outside the permitted of use for which the Products are intended. (b) Notwithstanding anything to the contrary contained or implied herein, the GHD Indemnitees (defined below) shall have no liability for any damages, whatsoever relating to the tools, third party software, third party products, or any products or services not developed or provided by GHD. (c) Customer agrees to indemnify and hold harmless GHD, its parents, subsidiaries, affiliates, officers, directors, employees, agents, vendors, subcontractors, and any successors or assigns (together the “GHD Indemnitees”) from and against any and all losses, damages, liabilities, and expenses (including reasonable legal fees, court costs, and costs of investigation) to the extent caused by (i) any negligence or willful misconduct of Customer, (ii) Customer Data and Customer material infringement of any third party rights, or (ii) any breach by Customer of the terms of this Agreement. 18. Limitation of Liability. (a) TO THE MAXIMUM EXTENT PERMITTED BY LAW, FOR ANY DAMAGE CAUSED BY NEGLIGENCE, INCLUDING ERRORS, OMISSIONS, OR OTHER ACTS; OR FOR ANY DAMAGES BASED IN CONTRACT; OR FOR ANY OTHER CAUSE OF ACTION OR THEORY OF LIABILITY; THE GHD INDEMNITEES’ LIABILITY SHALL BE LIMITED TO THE AMOUNT ACTUALLY PAID BY CUSTOMER TO GHD DURING THE TWELVE (12) FULL CALENDAR MONTHS IMMEDIATELY PRECEDING THE MONTH IN WHICH THE EVENT UPON WHICH LIABILITY IS PREDICATED FOR THE PRODUCTS PROVIDED BY GHD HEREUNDER. (b) EXCEPT AS DocuSign Envelope ID: 48BACB87-3394-478A-B469-6E402C46FC90 In Process Govstack Terms and Conditions v.1 (2.1.23) EXPRESSLY SET OUT HEREIN, THE GHD INDEMNITEES SHALL NOT BE LIABLE TO CUSTOMER, TO ANYONE CLAIMING BY, THROUGH OR UNDER CUSTOMER, OR TO ANY THIRD PARTY FOR ANY LIABILITY, EXPENSE, INJURY, CLAIM, PENALTY, FINE, INTEREST, OR CAUSE OF ACTION WHATSOEVER OR HOWSOEVER ARISING, INCLUDING, WITHOUT LIMITATION, ANY LOSS OR DAMAGE, DIRECT OR INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY, OR FOR LOSS OF PROFIT OR REVENUES, BUSINESS INTERRUPTION, CONTRACT, GOODWILL, OR OTHER BUSINESS OR ECONOMIC LOSS, OR FOR LOST OR DAMAGED DATA, THE AVAILABILITY OF DATA, OR DAMAGE TO NETWORK, COMPUTER, SERVER, OR THE PRODUCTS. 19. Dispute Resolution. Both Parties agree in good faith to attempt to resolve amicably, without litigation, any dispute arising out of or relating to this Agreement provided hereunder. The matter may be submitted to the judicial system set forth in Section 20, in which event all litigation and collection expenses, witness fees, court costs, and reasonable legal fees shall be paid to the prevailing Party. 20. Choice of Law. If Customer resides in the United States, the laws of the State of California shall govern this Agreement, without reference to conflicts of law rules or principle. If Customer reside in Canada the laws of the Province of Ontario and the laws of Canada applicable therein shall govern this Agreement. Both GHD and Customer specifically disclaim the application of the UN Convention on Contracts for the International Sale of Goods to the interpretation or enforcement of this Agreement. Customer shall bring any action, suit or other legal proceeding to enforce, directly or indirectly, this Agreement or any right based upon it exclusively in such courts. 21. Contracting Entity. The term GHD Digital used herein is a marketing name for the entities licensing the Product. For Customers located in the United States of America, the Product is licensed from GHD Services Inc, a Delaware corporation with offices at 2055 Niagara Falls Blvd., Niagara Falls, NY 14304, USA. For Customers located in the Canada, the Product is licensed from GHD Digital (Canada) Limited, formerly eSolutions Group Limited, an Ontario corporation with offices at 455 Phillip St., Waterloo, ON, N2L 3X2, CA. 22. Force Majeure. GHD will not be liable for any delay or failure to perform any obligation under this Agreement where the delay or failure results from any unforeseen or unavoidable cause reasonably beyond the affected Party’s control (“Force Majeure”). Force Majeure may include, but is not limited to natural events, pandemic, labor, or civil disruption, governmental or legislative actions, or orders of any court or agency having jurisdiction of the Party’s actions. 23. Notice. Notices pertaining to this Agreement shall be in writing and deemed to have been duly given if delivered by email to the respective Party’s contact identified in the Agreement, or at such other address as may be changed by either Party by giving written notice thereof to the other. All notices to GHD pertaining to this Agreement shall be delivered to digital-legal@ghd.com. 24. Insurance. GHD agrees to carry throughout the Term of this Agreement insurance coverage appropriate to its Products and Services. The certificates of insurance, incorporated herein by reference, confirm GHD’s policy details for its commercial general liability, technology professional liability, and cyber liability insurance in effect at the Effective Date. Upon Customer’s request, GHD will provide certificates of insurance stating Customer as a certificate holder. 25. Service Levels. The Product will meet or exceed the minimum service level standards set out in the Service Level Agreement (“SLA”), subject to change without notice, published at https://www.ghd.com/en/resources/trustcenter/ServiceLevelAgreement_1_0.pdf and incorporated into this Agreement. 26. Piggyback Clause. This Agreement may be used by other institutions (such as state, province, local and/or public corporations or agencies) who express an interest in piggybacking on this contract in accordance with the terms and conditions of this Agreement at the pricing offered by GHD to Customer at the time of piggybacking. GHD agrees that Customer shall bear no responsibility or liability for any agreements between GHD and the other Institution(s) who desire to exercise this option. 27. General. (a) Third Party beneficiaries. This Agreement does not and is not intended to confer any rights or remedies upon any person other than the Parties. (b) Waiver. No failure or delay by either Party in exercising any right, power or privilege hereunder will operate as a waiver thereof, nor will any single or partial exercise of any such right, power, or privilege preclude any other or further exercise thereof. (c) Successors and Assignment. Customer may not assign, sublet, or transfer any rights under or interest (including, but without limitation, monies that are due or may become due) in this Agreement without the written consent of GHD. The obligations of the Parties under this Agreement will not terminate upon any attempted assignment that violates this Agreement. Any assignment or attempted assignment violating this Agreement is void. (d) Severability and Survival. The Parties agree that, in the event one or more of the provisions or a portion thereof of this Agreement should be declared void or unenforceable, the remaining provisions shall not be affected and shall continue in full force and effect. The Parties also agree that the obligations and representations, indemnifications, or limitations of liability contained within this Agreement shall survive the termination of this Agreement. (e) Authority. Customer represents and warrants that the individual accepting this Agreement is doing so with full and complete authority to bind Customer on whose behalf they are acting to every term of this Agreement. Acceptance of this Agreement signifies that Customer has read and agrees with all terms and conditions referenced in this Agreement. (f) Entire Agreement. The DSA, these Terms, and any documents referenced in either document constitute the complete and final agreement between GHD and Customer regarding the subject matter hereof. This Agreement supersedes all prior or contemporaneous communications, representations, undertakings, or understandings of the Parties, whether oral or written, relating to the DSA or the Products. Modifications of this Agreement shall not be binding unless made in writing and signed by an authorized representative of each Party. DocuSign Envelope ID: 48BACB87-3394-478A-B469-6E402C46FC90 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-028 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD APRIL 6, 2023 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held April 6, 2023 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF APRIL 2023. ____________________________ _____________________________ MAYOR CLERK