HomeMy WebLinkAboutApril 07, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, April 7, 2016
7:00 p.m.
6:30 p.m. — Committee of Adjustment A-03/16— 1841449 Ontario Inc. (Dyck)
A07/16—Vogelsang
Council recessed at 8:35 p.m. for a short bread and reconvened at 8:45 p.m.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS WAYNE CASIER
RANDY BREYER
ED KETCHABAW
STAFF PRESENT:
CAO PAUL SHIPWAY
DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL
DRAINAGE SUPERINTENDENT BILL KNIFTON
WATERNVASTEWATER OPERATIONS MANAGER ED ROLOSON
PUBLIC WORKS OPERATIONS SUPERVISOR ED BRADFIELD
CLERK'S ASSISTANT BRENDA GIBBONS
1. CALLTO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None.
4. ANNOUNCEMENTS
None.
5. DELEGATIONS
A. 7:05 p.m. — Brenda Slater, Municipal Property Assessment Corporation re 2016
Assessment Update
Brenda Slater, Municipal Property Assessment Corporation representative provided an
overview of updates and changes to the 2016 Residential Assessment. Ms. Slater noted
responsibilities of parties involved in the Assessment process, updates to a more simplified
notice and a revamped online tool for property owners. Residential Property Assessment
Notices for Bayham are being mailed April 18, 2016.
2016 Council Minutes April 7, 2016
Page 2 of 8
Moved by: Councillor Breyer
Seconded by: Deputy Mayor Southwick
THAT presentation regarding 2016 Assessment Update be received for information.
CARRIED
B. 7:20 p.m. - Elgin County Warden Bernie Wiehle and CAO Mark McDonald re overview of
County operations and key initiatives contemplated for 2016 and beyond
Elgin County Warden Bernie Wiehle and CAO Mark McDonald provided a presentation
focusing on County Budget Highlights, Key Initiatives, Partnerships & Collaboration as well
as County work planned for Bayham in 2016 in such areas as roads, archives, museums
and tourism.
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT presentation regarding overview of County operations and key initiatives contemplated
for 2016 and beyond be received for information.
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held March 17, 2016
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the minutes of the regular meeting held March 17, 2016 be adopted as amended.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report BL-03/16 by Randy White, Fire Chief/By-law Officer re Prohibited Animal By-law
Exemption
2016 Council Minutes April 7, 2016
Page 3 of 8
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT Report BL-03/16 re Prohibited Animal By-Law Exemption be received for information;
AND THAT Council grant an exemption to the Prohibited Animal By-Law for Marisa Zilli,
allowing to keep the species Kinkajou as part of her business and educational work.
CARRIED
10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re 1841449 Ontario Inc. (Dyck) Minor Variance application
B. Notice of Public Meeting re Vogelsang Minor Variance application
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT correspondence items 10.1.1-A— 10.1.1-B be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-15/16 by Bill Knifton, Chief Building Official/Drainage Superintendent re
Fearnley Drain Improvements
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT Report DS-15/16 re Fernley Municipal Drain Improvements be received for information;
AND THAT Council appoint Spriet Associates as the Engineers to make an examination of the
drainage area and prepare a report for Council's consideration.
CARRIED
B. Report DS-16/16 by Bill Knifton, Chief Building Official/Drainage Superintendent re 1St
Quarter Report
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT Report DS-16/16 re the activities of the Building Services & Drainage Department for the
first quarter of 2016 be received for information.
CARRIED
2016 Council Minutes April 7, 2016
Page 4 of 8
C. Report DS-17/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Site Plan
Agreement— Port Burwell Periscope Playhouse Inc.
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT Report DS-17/16 re Site Plan Agreement— Port Burwell Periscope Playhouse Inc. be
received for information;
AND THAT By-law No. 2016-025, being a By-law to authorize the execution of a Site Plan
Agreement between Port Burwell Periscope Playhouse Inc. and the Municipality of Bayham for
development at the property known as 42 Wellington Street, Port Burwell be presented for
enactment.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Capstone Power Development re Update on the IESO's Large Renewable Procurement I
(LRP I) and the Erie Shores Wind Farm 2 proposal
B. Elgin County re resolution from Town of Carleton Place
C. Elgin County re Environmental Compliance Application Approvals
D. Elgin County re 2015 Library Usage and Statistics Report
E. Elgin County re Creek Road ownership
F. Elgin County re Elgin County 2016 Budget
G. Alternative Land Use Services (ALUS) Elgin County Partnership Advisory Committee
(PAC) Minutes of meetings held January 27, 2016 and March 8, 2016
H. Minister Responsible for Seniors Affairs re Seniors Month in Ontario
I. Thames Valley District School Board re Attendance Area Review for the elementary French
Immersion Program in Elgin County
J. Healthy Communities Partnership Minutes of meeting held January 26, 2016, Healthy Kids
Community Challenge Physical Activity Theme Update and Financial Balance Sheet dated
March 14, 2016
Moved by: Councillor Breyer
Seconded by: Councillor Casier
THAT correspondence items 11.1.1-A— 11.1.1-J be received for information.
CARRIED
2016 Council Minutes April 7, 2016
Page 5 of 8
11.1.2 Requiring Action
A. Bayham Harbourfront Committee re Port Burwell East Beach Landscape Improvement
Proposal
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Harbourfront Committee proposal re Port Burwell East Beach Landscape Improvement
be received for information.
AND THAT staff be directed to elevate and seed part 'A' within the current confines of the
drainage outlet;
AND THAT staff be directed to bring back detailed design considerations and East Beach plan
with public consultation plan for Council consideration.
CARRIED
B. EdisonFest Committee, a Sub Committee of Museums Bayham, Advisory Board &
Committee Resolution
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT the Council of the Municipality of Bayham supports an application prepared and
submitted for EdisonFest funding support under the County Festival and Event Program, subject
to availability and applicable deadlines.
CARRIED
11.2 Reports to Council
A. Report CAO-26/16 by Paul Shipway, CAO re Great Lakes Guardian Fund
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report CAO-26/16 re Great Lakes Guardian Fund be received for information;
AND THAT staff be directed to inform LPRCA the Municipality is not prepared to move forward
with this project at this time.
CARRIED
B. Report CAO-27/16 by Paul Shipway, CAO re Green Energy Act
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report CAO-27/16 re Green Energy Act be received for information;
AND THAT Council direct staff to publish Report CAO 27/16 inclusive of the Municipality of
Bayham Conservation Demand Management Plan and 2014 Energy Consumption and Green
2016 Council Minutes April 7, 2016
Page 6 of 8
House Gas Emissions Summary on the Municipal website in accordance with Ontario
Regulation 397/11.
CARRIED
C. Report CAO-28/16 by Paul Shipway, CAO re 2016 Sidewalk Inventory—Assessment
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report CAO-28/16 re 2016 Sidewalk Inventory—Assessment be received for
information;
CARRIED
D. Report CAO-29/16 by Paul Shipway, CAO re RFP 16-01 Public Space Recycling
Receptacles
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report CAO-29/16 re RFP 16-01 Public Space Recycling Receptacles be received for
information;
AND THAT Council award the purchase and delivery of thirty (30) Public Space Recycling
Receptacles to Canaan Inc. in the amount of$980+HST/Receptacle.
CARRIED
12. BY-LAWS
A. By-Law 2016-022 A By-law to authorize the execution of a contribution agreement under
the Canada 150 Community Infrastructure Program
B. By-Law 2016-025 A By-law to authorize the execution of a site plan agreement between
Port Burwell Periscope Playhouse Inc. and the Municipality of Bayham
C. By-Law 2016-026 A By-law to authorize the execution of a development Agreement
between 1841449 Ontario Inc. and the Municipality of Bayham
D. By-Law 2016-027 A By-law to authorize the execution of an amending agreement
between the Municipaity of Bayham and Service Line Warranties of Canada
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT By-laws 2016-022, 2016-025, 2016-026 and 2016-027 be read a first, second and third
time and finally passed.
CARRIED
2016 Council Minutes April 7, 2016
Page 7 of 8
13. UNFINISHED BUSINESS
None
14. OTHER BUSINESS
14.1
A. Councillor Breyer brought forward that he was requested to resign via an unsigned item of
correspondence delivered to his property and described the action as bullying. Councillor
Breyer indicated he has no intention of resigning and is committed to Bayham.
B. Mayor Ens put forward the suggestion of a tree replacement program
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT staff be directed to bring back a report on tree replacement consideration.
CARRIED
14.2 In Camera
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole
at 8:45 p.m. to discuss:
• litigation or potential litigation including matters before administrative tribunals, affecting the
municipality or local board;
• advice that is subject to solicitor-client privilege, including communications necessary for
that purpose;
• proposed or pending acquisition(s) or disposition(s) of land by the municipality or local board
• personal matters about an identifiable individual, including municipal or local board
employees
CARRIED
A. Confidential Item regarding litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board and advice that is subject
to solicitor-client privilege, including communications necessary for that purpose (Municipal
Infrastructure)
B. Confidential Item regarding a proposed or pending acquisition or disposition of land by the
municipality or local board (Harbour)
C. Confidential Item regarding personal matters about an identifiable individual, including
municipal or local board employees
2016 Council Minutes April 7, 2016
Page 8 of 8
14.3 Out of Camera
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the Committee of the Whole do now rise from the "In Camera" session at 9:38 p.m. with
nothing to report.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2016-028 Being a By-law to confirm all actions of Council
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT confirming By-law 2016-028 be read a first, second and third time and finally passed.
CARRIED
16 ADJOURNMENT
Moved by: Councillor Breyer
Seconded by: Deputy Mayor Southwick
THAT the Council meeting be adjourned at 9:40 p.m.
CARRIED
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