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HomeMy WebLinkAbout03/09/2016 - Museums Bayham Minutes Museums Bavham Minutes March 9, 2016 Municipal Offices, Straffordville, ON. Present: Chair—Bev Hickey, Vice Chair- Chuck Buchanan, Matt Schafer, Kimberly Legg, Susan Start, Albert White, Ally Shelly Regrets: Ray Maddox, Ron Bradfield 1. Call to Order Chair Bev Hickey called the meeting to order at 7:05 pm 2. Disclosure of Pecuniary Interest None. 3. Review of Items Not on the Agenda None. It was moved by Chuck Buchanan and seconded by Susan Start that the Agenda be approved as presented. Motion Carried. 4. Announcements None. 5. Delegation(s) None. 6. Approval of Previous Minutes It was moved by Kimberly Legg and seconded by Chuck Buchanan that the minutes of the February 10, 2016 meeting be approved. Motion Carried. 7. Correspondence 7.1 (a) For information only An announcement of the sad news of the passing of Cheryl Peters was received by board members. An appreciation was noted for her time volunteering with this Board. 7.2 (b) Action required None. 8. Unfinished Business: A. London Boat, Fishing& Outdoor Show Review Chair Bev Hickey shared a special thank you to all of the Board members that were able to assist with setting up, manning the booth and returning the items. It was a good location with lots of people coming through. Being well presented, the booth attracted a lot of attention. B. Job Posting& Job Description The Job Posting and Job Description for a Curator were made available for review. The Board was pleased with the job description and posting created and felt it accurately reflected the role of the Curator. The Board was asked to consider and provide comment/clarification regarding the time frame of the Curator position. Following discussion regarding the role of the Curator, it was decided that the board members are comfortable with the original timeframe, however, we would like the Curator to be involved in the hiring of the students and be available through the end of the season for closing. Bev Hickey will share the motion with Brenda at the Municipal office and ask for any further clarification, as well as answer any further questions. A motion was made by Susan Start, seconded by Ally Shelly, to make the Curator available for the hiring of students and be there for a week following the closing of the season, including an opportunity to report to the Council. Motion carried. C. Council Resolution re: Edison Museum The resolution from the Council "that the discussion topic of the Edison Museum be referred to Museums Bayham for consideration specifically considering the provision of temporary and static displays and the response be provided to Council in the form of an Advisory Board Committee resolution" was reviewed, as well as the minutes of the Museum Building Committee minutes from February 23, 2016. A motion was made b Susan Start seconded b Albert White that the board sup sorts the proposal from Randy Breyer for an unstaffed static display in the Bayham Family Table Restaurant for the 2016 season. Motion carried. D. Edison Building Committee recommendations to Council The recommendation from the Building Committee regarding a static display was discussed. As a Board we are concerned with the future of the preservation of the Edison story. A motion was made by Matt Shaffer, seconded Chuck Buchanan, that the Board recommends that the current building lot and the current funds that were raised by the building committee be kept in their current state until a final decision is made regarding the Edison Museum and that we request to meet with the Mayor and CAO to begin working collaboratively to move forward to create a long term fiscally-maintainable way to document and display the Edison story. Motion carried. Bev Hickey will arrange a meeting with the Mayor and the CAO at a time that is convenient for them. 9. New Business. A. Possible donation of books to Museum The following books have been offered, signed by a local author Lyal Tait and currently held by a museum member of the EON group: Tobacco in Canada and The Edisons in Vienna. A motion was made by Matt Shaffer and Seconded by Albert White that the books be declined and given to the Elgin County Archives. Motion Carried. B. SLATE conference The Slate conference will take place on April 18th, 2016 at the Ingersoll Town Hall. A registration form was attached to the email. 10. Finances (Budget): None. 11. Other Business (a) Clippings from Aylmer Express re: repairs to Marine Museum For information only, a clipping was shared from the Aylmer Express (February 24th, 2016)which noted that$3980 will be spent for repairs to the Marine Museum. (b) EON news For information only, it was shared by Chuck Buchanan that June 6th is the proposed date for the student seminar. 12. Next Meeting The next meeting will be held on Wednesday, April 13th, 2016 at 7:00 pm at the Municipal office. 13. Adjournment It was Moved by Albert White that the meeting be adjourned at 8:45 pm. -/i .ILS /. , �,� t C airperson Secretary ti a-frt q' Date