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HomeMy WebLinkAboutMarch 02, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, March 2, 2023 7:00 p.m. The March 2, 2023 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK PLANNING COORDINATORIDEPUTY CLERK TREASURER MANAGER OF PUBLIC WORKSIDRAINAGE SUPERINTENDENT MANAGER OF CAPITAL PROJECTS1 WATERNVASTEWATER 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER TIMOTHY EMERSON DANFROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL LORNE JAMES *via Zoom STEVE ADAMS *via Zoom ED ROLOSON . DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Chilcott announced that the Straffordville Hall Foundation (SHF) will be hosting a St. Patty's Day Dance on Friday, March 17th. Tickets can be purchased through members of the Straffordville Hall Foundation. Mayor Ketchabaw reminded residents that applications to be on a Committee of Council are open until March 2491 and those interested can apply online through the website. Applications for two (2) summer student positions for the Marine Museum are being accepted until March 24th and further details and to apply is also on the website. Lastly, Mayor Ketchabaw announced that the first Spring curbside bulk garbage pick-up is on March 27t�l with a registration deadline of March 21 st Council Minutes March 2, 2023 CAO Thayer reminded residents that they may take advantage of the Open Forum process to address Council on matters listed on an agenda they wish to comment on. Those interested are to register with the Clerk by noon on the day of the meeting. 5. PRESENTATIONS 6. DELEGATIONS A. Valerie Donnell re Sunshine List Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the delegation from Valerie Donnell re Sunshine List be received for information. CARRIED 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held February 16, 2023 Moved by: Councillor Froese Seconded by: Councillor Emerson THAT the minutes from the Regular Council Meeting held February 16, 2023 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-04/23 by Steve Adams, Manager of Public WorkslDrainage Superintendent re Municipal Tree Program Moved by: Deputy Mayor Weisler N Council Minutes Seconded by: Councillor Chilcott March 2, 2023 THAT Report PS-04/23 re Municipal Tree Program be received for information; AND THAT staff be directed to utilize 2-gallon size tree stock as a part of the Municipality's Tree Program; AND THAT staff be directed to open applications to the Tree Program and hold a pick up day at a date determined by staff; AND THAT Council supports an application to Tree Canada for funding to support the Tree Program; AND THAT a revised, comprehensive Tree Policy including Tree Program Procedures be drafted and presented to Council for consideration. CARRIED B. Report PS-05/23 by Ed Roloson, Manager of Capital Projects lWater/Wastewater Operations re ICIP Green Stream Funding — Vienna Water Service Line Replacement RFT Results Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report PS-05/23 re ICIP Green Stream Funding — Vienna Water Service Line Replacements — RFT Results be received for information; AND THAT Council award the Vienna Water Service Line Replacements to Viewcon Construction Limited in the total amount of $1,313,652.94 + HST. AND THAT the appropriate by-law to enter into an Agreement with Viewcon Construction Limited be brought forward for Council's consideration ... 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-11/23 by Margaret Underhill, Planning Coordinatorl Deputy Clerk re Temporary Use and Demolition Agreement — Riddell, 8921 Mitchell Road Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler Council Minutes March 2, 2023 THAT Report DS-11/23 re Riddell Temporary Use and Demolition Agreement be received for information; AND THAT By-law No. 2023-017, being a by-law to authorize an Agreement between Bradley Allan Riddell and The Corporation of the Municipality of Bayham, be presented for enactment. CARRIED B. Report DS-12/23 by Margaret Underhill, Planning Coordinatorl Deputy Clerk re Draft Plan of Subdivision Application 34T-BA2201, Vienna Ridge Subdivision Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Staff Report DS-12/23 regarding the Draft Plan of Subdivision 34T-BA2201 Redecop and Wiebe be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held December 15, 2022 associated with this application, verbal and written submissions were received; AND THAT all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Council supports the 8-lot Draft Plan of Subdivision in principle; AND THAT Council request the County of Elgin consider including the following as conditions of Draft Plan approval: That the Owner enters into a subdivision agreement containing provisions under Section 51(26) of the Planning Act R.S.O. 1990, as amended, with the Municipality, wherein the Owner agrees to satisfy all the requirements, financial and otherwise, of the Municipality concerning the installation of services including roads, utilities, stormwater management facilities and hydrants required for the development of the lands within the plan with securities all to the satisfaction of the Municipality. 2. That the subdivision agreement between the Owner and the Municipality be registered against the lands to which it applies to the satisfaction of the Municipality. 3. That the Owner provide detailed servicing plans for connection to the municipal sanitary sewers including any necessary upgrades to the system being made by the Owner; and provides confirmation of the adequacy of the municipal sanitary sewer capacity upon the completion of the development. Upon the completion of the plan of subdivision, the Owner shall report and confirm to the Municipality the remaining capacity of the sanitary sewer system in Vienna to the satisfaction of the Municipality. 4. That the Owner provide detailed servicing plans for connection to the municipal water services including any necessary upgrades to ensure that these services or facilities including hydrants can be provided up to the appropriate standard, which complies 4 Council Minutes March 2, 2023 with all regulatory requirements and protects human health and the natural environment in the event of future municipal service extensions to the area. The Owner demonstrate that the development, including fill or proposed structures, are not located on the slope or cut into the toe of the slope; the proposed structures do not include structural elements that require post -construction maintenance to maintain slope stability; and development is set back six (6) metres from the top of the slope; and that the Registered Plans for each lot include a building envelope plan delineating development areas to the satisfaction of the Long Point Region Conservation Authority. 6 That the Owner shall provide detailed design plans for the required widening of the road surface along North Street to appropriate standards in accordance with the Municipality of Bayham Design and Construction Standards. i That the Owner shall provide easements as may be required for services, utility, or drainage purposes in a form satisfactory to the Municipality or utility. That the Owner design and construct to provide adequate sanitary connections to the municipal sanitary sewer system for all eight (8) lots and that the Subdivision Agreement shall make provision for the assumption and operation by the Municipality of Bayham of the sanitary sewer system within the Draft Plan, subject to the approval of the Municipality. 9. Prior to final approval, the Owner shall submit for approval, an electronic copy and two (2) paper copies of the detailed as -constructed servicing plans designed in accordance with the Municipality of Bayham Design and Construction Standards to the satisfaction of the Municipality. 10. That prior to any grading or construction of the site and prior to final approval, the Owner shall submit the following: M A final storm water management report to be submitted to the Municipality and Long Point Region Conservation authority for review and approval b) An erosion and siltation control plan to the satisfaction of the Municipality and Long Point Region Conservation Authority for review and approval c) A final lot grading and drainage plan to the satisfaction of the Municipality and Long Point Region Conservation Authority for review and approval d) Completion of any necessary applications under the Drainage Act to provide a legal outlet for storm water use. I That any environmental protection measures recommended in the storm water management plan required by Condition 10 above, that are not capable of being addressed under the Ontario Water Resources Act, be implemented through the Subdivision Agreement 12. That any lands containing any storm water treatment system are to be assumed by the Municipality, at the cost of the Owner. 13. That the "h1" and "h4" holding symbols be removed by way of Zoning By-law Amendment to ensure orderly development through a Subdivision Agreement Council Minutes March 2, 2023 between the Owner and the Municipality, which addresses financial, servicing and access impacts of new development to the Municipality. 14. That the Owner provides cash -in -lieu of parkland in accordance to the Municipality of Bayham Cash in Lieu of Parkland By-law No. 2020-053. 15. The Owner acknowledges and agrees to convey any easement(s) as deemed necessary by any telecommunications provider to service this new development. The Owner further agrees and, acknowledges to convey such easements at no cost to the said telecommunications provider. 16. The Owner agrees that should any conflict arise with existing telecommunications provider's facilities where a current and valid easement exists within the subject area, the Owner shall be responsible for the relocation of any such facilities or easements at their own cost CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Elgin County OPP re 2022 Year End Report B. Elgin Group Police Services Board re 2023 Budget C. Elgin Group Police Services Board re Canada's Bail System D. Woodstock, Ingersoll, Tillsonburg & Area Association of Realtors re January 2023 Market Report E. Municipality of Bayham re Notice for Changes to Bayham's Procedural By -Law F. Municipality of Bayham re Call for Applications for Committee Members Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A — F be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. Report TR-09/23 by Lorne James, Treasurer re Charitable Rebate Tax Program Moved by: Councillor Froese Seconded by: Councillor Chilcott Council Minutes March 2, 2023 THAT Report TR-09/23 re Charitable Rebate Tax Program be received for information; AND THAT staff be directed to post the Charitable Rebate Tax Application on the website, effective for the 2023 taxation year; AND THAT staff be directed to send correspondence to Paul Trombley from Family Foundations Institute. CARRIED B. Report CL-03/23 by Meagan Elliott, Deputy Clerk re Bayham Bench Program Sponsorship Policy Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report CL-03/23 re Bayham Bench Program Sponsorship Policy be received for information; AND THAT the appropriate by-law be brought forward to adopt the policy as presented. CARRIED C. Report CAO-14/23 by Thomas Thayer, CAOIClerk re Site Plan Agreement— Innovative Quality Manufacturing Inc., 56568 Talbot Line Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report CAO-14/23 re Site Plan Agreement — 2434378 Ontario Limited (Innovative Quality Manufacturing Inc.) — 56568 and 56616 Talbot Line, Bayham (Application No. SPA-04/22) be received for information. CARRIED D. Report CAO-15/23 by Thomas Thayer, CAOICIerk re Proposed Redistribution of Federal Election Districts — Ontario Final Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report CAO-15/23 re Proposed Redistribution of Federal Electoral Districts — Ontario Final Report be received for information; AND THAT the Municipality of Bayham provide a Letter of Support to Bayham's Member of Parliament (MP) for the Federal Electoral Boundaries Commission for the Province of Ontario, in support of a unified Elgin County and City of St. Thomas, represented by one federal electoral district. CARRIED Council Minutes 14. BY-LAWS March 2, 2023 A. By-law No. 2023-017 Being a by-law to authorize the execution of a temporary use and demolition agreement between Bradley Allan Riddell and the Corporation of the Municipality of Bayham B. By-law No. 2023-018 Being a by-law to adopt a Bayham bench program and Bayham bench sponsorship policy Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-law Nos. 2023-017 and 2023-018 be read a first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-019 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Confirming By-law No. 2023-019 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 8:01 p.m. WATITOWN MAYOR 8