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Home My WebLink AboutMarch 17, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, March 17, 2016 7:00 p.m. 6:00 p.m. —Committee of Adjustment—A01/16 — Elliott, A-04/16 — Latimer, A-05/16—Gauthier/Howard, A-06/16 —Zacharias Council recessed at 8:23 p.m. for a short break and reconvened at 8:34 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ABSENT: COUNCILLOR ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY CLERK'S ASSISTANT BRENDA GIBBONS PUBLIC WORKS OPERATIONS SUPERVISOR ED BRADFIELD 1. CALLTO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Notice of Public Information Centre Meeting and Map re Phillmore Bridge Deck Replacement Richmond Road added at Item 11.1.1-G B. Report TR-13/16 by Lorne James, Treasurer re 2015 Public Sector Salary Disclosure Act added as Item 11.2-F C. Request for delegation pursuant to Section 8.1.3 of Procedural By-Law 2014-103 by Brett Hueston re Proposed Tree Policy considered as Item 5-B 4. ANNOUNCEMENTS A. Raise the flag for World Autism Awareness Day ceremony will be held at the Municipal Office at 10:00 a.m. on April 1, 2016 2016 Council Minutes March 17, 2016 Page 2 of 10 B. Announcement on behalf of the Vienna EdisonFest Committee The 2016 EdisonFest Committee advised that, thanks to the offers of volunteer support, the Vienna EdisonFest Committee has determined that EdisonFest will be held on Saturday, June 4th this year. More volunteers and students seeking volunteer hours are still welcome to contribute their time & skills and all are welcome and encouraged to attend the next EdisonFest Committee planning meeting to be held at 7:00 p.m. on Tuesday, March 29th at the Bayham's Family Table Restaurant in Vienna. 5. DELEGATIONS A. 7:05 p.m. —Jim Staples re Road Construction and Tree Cutting on Maple Grove Line Jim Staples, on behalf of residents of Maple Grove Line, commenced the delegation by thanking Council and staff for their co-operation and proceeded to present a descriptive history of Maple Grove Line noting studies which indicate the importance, benefits and usefulness of trees to the life span of road conditions as well as making reference to the book Maple Grove and Beyond by Dr. Charles Baldwin. Council thanked Mr. Staples and commented on the reasons for the current practice of tree removal. Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT presentation regarding Road Construction and Tree Cutting on Maple Grove Line be received for information. CARRIED B. Brett Hueston re Proposed Tree Policy Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT pursuant to Section 8.1.3 of Procedural By-law 2014-103 Council permit the delegation of Brett Hueston. CARRIED Brett Hueston, on behalf of the Three Port Tour, provided comments from participants of the cycling event on the attraction of Bayham roads to cyclists and the value of tree-lined roads for tourism. Council thanked Mr. Hueston agreeing that Bayham is very scenic and recognizing the passion and concerns presented. 2016 Council Minutes March 17, 2016 Page 3 of 10 Moved by: Councillor Casier Seconded by: Councillor Breyer THAT presentation regarding proposed tree policy be received for information. CARRIED Council proceeded to consider Item 11.2-B REPORT TO COUNCIL A. Report CAO-22/16 by Paul Shipway, CAO re Tree Removal Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Council open the floor to public comment. CARRIED Further publicl comments were made regarding the proposed Tree Removal Policy. Jim Staples provided additional comments on importance of trees to the roadside. Brett Hueston compared other municipalities both with and without roadside trees. Brian Stewart spoke on road drainage. Darlene Mulholland commented on Community engagement. Faye Staples provided concerns around the timeline for proceeding with tree removal. Bob Cain provided comments and suggestions regarding drainage and traffic safety. Darlene Mulholland commented on winter conditions on Maple Grove Line. Council, after thanking the public for additional comments, proceeded to discuss amending the Tree Removal Policy. Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Item "g" be added to the Tree Removal Policy restating items "i" to "v" as a consideration of the Tree Removal Policy. CARRIED 2016 Council Minutes March 17, 2016 Page 4 of 10 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-22/16 re Tree Removal Policy be received for information; AND THAT Council approve the Tree Removal Policy, as amended, attached as Appendix 'A' as the official Tree Removal Policy of the Municipality of Bayham; AND THAT staff be directed to resume all tree removal activities, including Maple Grove Line, effective March 18, 2016, in accordance with the approved Tree Removal Policy. CARRIED Council at 8:23 p.m. recessed for a short break and reconvened at 8:34 p.m. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held March 3, 2016 Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the minutes of the regular meeting held March 3, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information A. Ministry of Agriculture, Food and Rural Affaires re Important Information about Barn Fires and Other Farm Emergencies B. Ministry of Community Safety and Correctional Services re compliance with the Emergency Management and Civil Protection Act C. Port Burwell Master Drainage Study Municipal Class Environmental Assessment Notice of Study Commencement 2016 Council Minutes March 17, 2016 Page 5 of 10 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence items 9.1.1-A—9.1.1-C be received for information. CARRIED 9.1.2 Requiring Action 9.2 Reports to Council A. Report BL-02/16 by Randy White, Fire Chief/By-law Officer re Animal Rescue Facility Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report BL-02/16 re Animal Rescue Facility be received for information; AND THAT according to By-Law 2009-059, Section 4.6, the Council of the Municipality of Bayham authorizes Teresa Pressey to operate an approved Animal Rescue Facility at 54726 Calton Line, for up to three dogs at a time, for the year ending December 31, 2016; AND THAT the Animal Rescue Facility is exempt from the requirements to pay a licence fee for dogs in the facility for the purpose of rescue and adoption for the first year from the date such dog is harboured by or in the possession of the Rescue Facility. CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Elliott Minor Variance application B. Notice of Public Meeting re Latimer Minor Variance application C. Notice of Public Meeting re Gauthier/Howard Minor Variance application D. Notice of Public Meeting re Zacharias Minor Variance application Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence items 10.1.1-A— 10.1.1-D be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 2016 Council Minutes March 17, 2016 Page 6 of 10 11.1 Correspondence 11.1.1 Receive for Information A. Concerned Residents of Huron County re Health Concerns from Industrial Wind Turbines B. Minister Responsible for Seniors Affairs re 2016 Senior of the Year Award C. Township of Minden Hills re Request for Review of the New OPP Billing Model D. Township of Gillies re Resolution from the Town of Northeastern Manitoulin and the Islands E. Source Protection Committee approved minutes of meeting held December 3, 2015 F. Elgin St. Thomas Public Health re Active Elgin Community Challenge G. Notice of Public Information Centre Meeting and Map re Phillmore Bridge Deck Replacement Richmond Road Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT correspondence items 11.1.1-A— 11.1.1-G be received for information. CARRIED 11.1.2 Requiring Action A. St. Thomas Local Immigration Partnership re St. Thomas-Elgin Welcoming Communities Initiative Moved by: Councillor Casier Seconded by: Councillor Breyer THAT information from St. Thomas Local Immigration Partnership regarding St. Thomas-Elgin Welcoming Communities Initiative be received for information; AND THAT the Mayor signs a proclamation to declare the Municipality of Bayham a "Welcoming, Caring and Inclusive Communty"; AND THAT staff coordinate display of the proclamation. CARRIED B. Susan Morrell, Elgin County Committee re Annual Teddy Bear Picnic Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT correspondence from Susan Morrell be received for information; AND THAT Council grants permission to use the Straffordville Community Park, pavilion and washrooms for the Teddy Bear Picnic, Wednesday, July 13, 2016 subject to proof of liability 2016 Council Minutes March 17, 2016 Page 7 of 10 insurance coverage, naming the Municipality of Bayham as an additional insured in the minimum amount of$2,000,000; AND THAT cleanup of the area be the responsibility of the users. CARRIED C. Straffordville Hall Committee re Municipal Assistance Application Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Municipal Assistance Application from the Straffordville Hall Committee be received for information; AND THAT the rental fee be waived and only the cleanup fee be charged for the April 30th event. CARRIED 11.2 Reports to Council A. Report CAO-21/16 by Paul Shipway, CAO re 31 Elizabeth St. Port Burwell, ON Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-21/16 re 31 Elizabeth Street Port Burwell be received for information. CARRIED B. Report CAO-22/16 by Paul Shipway, CAO re Tree Removal Policy (considered following delegations) C. Report CAO-23/16 by Paul Shipway, CAO re Renewable Energy Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-23/16 re Renewable Energy be received for information AND THAT staff be directed to proceed with the Port Burwell Firehall Connection Impact Assessment utilizing funds from the Working Capital Reserve. CARRIED 2016 Council Minutes March 17, 2016 Page 8 of 10 D. Report CAO-24/16 by Paul Shipway, CAO re Straffordville Community Centre Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-24/16 re Straffordville Community Centre be received for information AND THAT staff be directed to proceed with the rough in as per Report CAO-24/16. CARRIED E. Report CAO-25/16 by Paul Shipway, CAO re RFT16-02 Corinth Pavilion Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-25/16 re RFT 16-02 Corinth Pavilion be received for information AND THAT Council direct that RFT 16-02 be awarded to Rainbow Painting & Decorating in the amount of$19,668.64 + HST. CARRIED F. Report TR-13/16 by Lorne James, Treasurer re 2015 Public Sector Salary Disclosure Act Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report TR-13/16 re 2015 Public Sector Salary Disclosure Act be received for information CARRIED 12. BY-LAWS 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 Discussion A. Verbal discussion re Straffordville Batting Cage The CAO advised that various group have requested permission to use the batting cage and that repairs are being undertaken by the Municipality. 2016 Council Minutes March 17, 2016 Page 9 of 10 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Council direct the Straffordville Batting Cage is for the use of all organizations not any single organization. CARRIED B. Councillor Casier provided an update on ALUS advising that currently there are 147 acres in Elgin under the program which has moved from Bayham ALUS to Elgin ALUS and the funds contributed by Bayham will be used for projects specifically in Bayham. 14.2 In Camera Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 9:15 p.m. to discuss: • a proposed or pending acquisition or disposition of land by the municipality or local board • personal matters about an identifiable individual, including municipal or local board employees CARRIED A. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (31 Elizabeth Street) B. Confidential Item regarding personal matters about an identifiable individual, including municipal or local board employees (Public Works Organization) 14.3 Out of Camera Moved by: Councillor Casier Seconded by: Deputy Southwick THAT the Committee of the Whole do now rise from the "In Camera" session at 9:34 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-021 Being a By-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick 2016 Council Minutes March 17, 2016 Page 10 of 10 THAT confirming By-law 2016-021 be read a first, second and third time and finally passed. CARRIED 16 ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 9:35 p.m. CARRIED // 4'7/ 1/ MAYOR rEr