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HomeMy WebLinkAboutJanuary 19, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, January 19, 2023 7:00 p.m. 7:30 p.m. Planning Public Meeting The January 19, 2023 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK PLANNING COORDINATORIDEPUTY CLERK TREASURER MANAGER OF PUBLIC WORKSIDRAINAGE SUPERINTENDENT PLANNING CONSULTANT, IBI GROUP 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER TIMOTHY EMERSON DANFROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL LORNE JAMES STEVE ADAMS WILLIAM POL 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 13.1.1 H 2O23 Bayham Budget Infographic 13.2 C Report CAO-08/23 by Thomas Thayer, CAOICIerk re Road Access Agreement — Clearview Drive — Tillsonburg Hydro Inc. 14. D By-law No. 2023-007 Being a by-law to authorize the execution of a municipal access agreement between the Municipality of Bayham and Tillsonburg Hydro Inc. 16.1 C Confidential Report re Labour relations, employee negotiations (Staffing) 16.1 D Confidential Report re Security of municipal property (Lighthouse) Council Minutes 4. ANNOUNCEMENTS January 19, 2023 Councillor Chilcott announced that the Straffordville Hall Foundation (SHF) is hosting a Family Dance on Friday, February 17, 2023 from 7-11 p.m. at the Straffordville Community Centre (SCC) with admission being a perishable food item. Mayor Ketchabaw announced the upcoming Volunteer Appreciation night is on Thursday, January 26, 2023 from 7-8 p.m. at the SCC. 5. PRESENTATIONS 6. DELEGATIONS A. Laverne Kirkness, Barry Wade Homes Inc. re Beach House Lane Development Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the delegation from Laverne Kirkness, Barry Wades Homes Inc. re Beach House Lane Development be received for information. CARRIED 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held January 5, 2023 Moved by: Councillor Emerson Seconded by: Councillor Froese THAT the minutes from the Regular Council Meeting held January 5, 2023 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 21 Council Minutes 11.1.2 Requiring Action 11.2 Reports to Council January 19, 2023 A. Report PS-02/23 by Steve Adams, Manager of Public WorkslDrainage Superintendent re Bayham Bench Sponsorship Program Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report PS-02/23 re Bayham Bench Sponsorship Program be received for information; AND THAT staff proceed with Option 2 in Report PS-02/23 with respect to existing bench installations under the Bench Program, with the provision that if a sponsor does not wish to renew their sponsorship, the ability to sponsor an existing bench would be first -come, first -served; AND THAT staff proceed with Option 3 in Report PS-02/23 with respect to all new bench installations under a revised Bench Program; AND THAT a revised Bayham Bench Policy be presented to Council for review and adoption; AND THAT an appropriate by-law be brought forward for Council's consideration. CARRIED 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting for a Proposed Zoning By-law Amendment — Latimer Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT item 12.1.1 A be received for information CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-03/23 by Margaret Underhill, Planning Coordinatorl Deputy Clerk re Official Plan Amendment OPA-01/22 and Zoning Amendment ZBA-02/22 M & R Glen and Barry Wade Homes Inc., 2 Robinson Street and 3 Erieus Street The Council Meeting recessed to host a Statutory Planning Public Meeting at 7:30 p.m. The Council Meeting resumed at 7:34 p.m. 3 Council Minutes Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler January 19, 2023 THAT Staff Report DS-03/23 regarding the Official Plan Amendment Application OPA- 01 /22 and Zoning By-law Amendment Application ZBA-02/22 submitted by Michael and Reta Glen and Barry Wade Homes Inc. be received for information; AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held December 15, 2022 associated with these applications, a total of seventeen (17) written public comments and six verbal presentations with two additional written comments received January 2 and January 12, 2023 and that all considerations were taken into account in Council's decision passing this resolution; THAT By-law No. 2023-002 being an adopting By-law for Official Plan Amendment No. 30 for the purpose to change the land use designation on 2,760 square metres (0.68 ac) of land from a 3,605 square metres (0.89 ac) land assembly from "Residential" to "Site Specific Multi -Unit Residential" to permit a 13-unit townhouse condominium development with maximum net density of 48 units per -hectare in the Official Plan of the Municipality of Bayham be refused for the following reasons: I- Concern regarding the proposed density of 48 units per -hectare for the subject lands, where 35 units per -hectare is the permitted maximum under a multi -unit residential designation; _ Concern regarding traffic impacts of the development on the existing village and public beach area, particularly during warmer seasons; 3_ Concern regarding the slope of the site and associated slope stability for the proposed form of development. CARRIED B. Report DS-04/23 by Margaret Underhill, Planning CoordinatorlDeputy Clerk re Amended Consent Applications E89-21 and E90-21, Community of Christ — Corinth Congregation Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-04/23 regarding Amended Consent Applications E89-21 and E90-21 for Community of Christ — Corinth Congregation be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Amended Consent Applications E89-21 and E90-21 be granted subject to the following conditions and considerations: 1. Installation of a private well on the severed lot with water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety 2. Cash -in -lieu of Parkland Fee for severed lot payable to the municipality 3. Municipal lot assessment for soil evaluation (septic) 4 Council Minutes January 19, 2023 4. Digital copy of the final survey provided to the municipality 5. Purchase civic number signage for the severed lot 6. Planning Report fee payable to the municipality 7. Engineered drainage plan for the severed and retained lands 8. Confirmation of suitability of access to County Rd 44 (Eden Line) CARRIED C. Report DS-05/23 by Margaret Underhill, Planning Coordinatorl Deputy Clerk re Consent Application E84-22 Janzen, J & S, 27 Union Street, Vienna Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report DS-05/23 regarding Consent Application E84-22 Janzen be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E84-22 be granted subject to the following conditions and considerations: 1 Installation of a municipal water connection to the severed lot at the applicant's cost for all permits and installation requirements 2 Installation of a municipal sanitary sewer connection to the severed lot at the applicants' cost for all permits and installation requirements The applicant enter in to a Development Agreement with the Municipality for the development of Union Street to the Municipality of Bayham's Design & Construction Standards to provide legal frontage and access to the severed lot 4 Purchase of any necessary street signage for the development of Union Street 5 Provide engineered storm water management, drainage and grading plans to the satisfaction of the Municipality 6 Provide a site design plan/sketch showing the buildable area of the severed lot 7 Cash -in -lieu of Parkland fee payable to the Municipality as required in Municipal By- law No. 2020-053 8 Planning Report fee payable to the Municipality 9 Provide a digital copy of the registered plan of survey CARRIED F.I. Report DS-06/23 by Margaret Underhill, Planning Coordinatorl Deputy Clerk re Consent Application E85-22 Walsh, L and Walsh, L, 7 Oak Street, Vienna Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-06/23 regarding Consent Application E85-22 Walsh be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E85-22 be granted subject to the following conditions and considerations: Council Minutes January 19, 2023 1. Installation of a municipal water connection to the severed lot at the applicant's cost for all permits and installation requirements 2. Installation of a municipal sanitary sewer connection to the severed lot at the applicants' cost for all permits and installation requirements 3. Provide engineered storm water management, drainage and grading plans to the satisfaction of the Municipality 4. Cash -in -lieu of Parkland fee payable to the Municipality as required in Municipal By- law No. 2020-053 5. Planning Report fee payable to the Municipality 6. Provide a digital copy of the registered plan of survey CARRIED The Council Meeting recessed at 8:14 p.m. and resumed at 8:24 p.m. 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Elgin County re What's New in Elgin — January 2023 B. LPRCA re December 7, 2022 Meeting Minutes C. Minister Steve Clark re Key Initiatives D. Melissa Schneider re Elgin County Farm Assessments and Tax Burden E. Elgin Group Police Services Board re Rural Speed Enforcement F. Elgin Group Police Services Board re Speeding Fines G. Town of Cobourg re Bill 3, Strong Mayors, Building Homes Act H. 2023 Bayham Budget Infographic Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT items 13.1.1 A — H be received for information CARRIED 13.1.2 Requiring Action A. Paul Trombley re Tax Relief Request Moved by: Councillor Emerson Seconded by: Councillor Froese 6 Council Minutes January 19, 2023 THAT the correspondence from Paul Trombley re Tax Relief Request be received for information; AND THAT staff bring back to Council a Report on property tax relief for charities, including budgetary impacts, for further consideration. 13.2 Reports to Council A. Report CAO-03/23 by Thomas Thayer, CAOICIerk and Harry Baranik, Fire ChiefjBy-law Enforcement OfficerICEMC re Debrief — December 23-25, 2022 Snow and Windstorm Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report CAO-03/23 re Debrief — December 23-25, 2022 Snow and Windstorm be received for information. CARRIED B. Report CAO-04/23 by Thomas Thayer, CAOIClerk re Stop -Up and Close — Parts 2 & 3 of Plan 11 R-10789, Snow Street, Vienna Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-04/23 re Stop -up and Close — Parts 2 & 3 of Plan 11 R-10789, Snow Street, Vienna be received for information; AND THAT a public notice period of no fewer than fourteen (14) days be commenced to address the stop -up and close of Parts 2 and 3 of Plan 11 R-10789, being part of the Snow St. road allowance, Vienna, at the appropriate time as determined by staff; AND THAT a by-law authorizing the Stop -Up and Close of Parts 2 and 3 of Plan 11 R- 10789, being part of the Snow St. road allowance, Vienna, be brought forward for Council's consideration at a future meeting. CARRIED C. Report CAO-08/23 by Thomas Thayer, CAOICIerk re Road Access Agreement — Clearview Drive — Tillsonburg Hydro Inc. Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report CAO-08/23 re Road Access Agreement — Clearview Drive — Tillsonburg Hydro Inc. be received for information; AND THAT the appropriate by-law to enter into a Road Access Agreement with Council Minutes January 19, 2023 Tillsonburg Hydro Inc. be brought forward for Council's consideration CARRIED 14. BY-LAWS A. By-law No. 2023-002 Being a by-law to adopt Official Plan Amendment Number 30 (not considered) B. By-law No. 2023-003 Being a by-law to authorize the execution of a memorandum of understanding between the Corporation of the Municipality of Bayham and the Corporation of the Township of Malahide for Shared Services in By-law Enforcement, Planning, and Building C. By-law No. 2023-004 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Ramona Peidl for provision of recycling receptacle services D. By-law No. 2023-007 Being a by-law to authorize the execution of a municipal access agreement between the Municipality of Bayham and Tillsonburg Hydro Inc. Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT By-law Nos. 2023-003, 2023-004 and 2023-007 be read a first, second and third time and finally passed. 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an "In Camera" Session at 9:09 p.m. to discuss: A. Confidential Report re Personal matters about an identifiable individual; labour relations, employee negotiations (Fire Services) B. Confidential Report re Labour relations, employee negotiations (Non -union Compensation) C. Confidential Report re Labour relations, employee negotiations (Staffing) Council Minutes January 19, 2023 D. Confidential Report re Security of municipal property (Lighthouse) CARRIED 16.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise from the "In Camera" session at 9:59 p.m. and report on Confidential Report re Personal matters about an identifiable individual; labour relations, employee negotiations (Fire Services), Confidential Report re Labour relations, employee negotiations (Non -union Compensation), Confidential Report re Labour relations, employee negotiations (Staffing) and Confidential Report re Security of municipal property (Lighthouse). WWARTUVW91 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confidential Report CAO-05/23 re Personal matters about an identifiable individual; labour relations, employee negotiations (Fire Services) be received for information; AND THAT Captain Kevin Kitching be appointed as Interim District Chief — Station #2 — Straffordville, effective February 1, 2023; AND THAT District Chief Perry Grant be appointed as Advisory Chief, effective February 1, 2023; AND THAT the appropriate appointment by-law be brought forward for Council's consideration. CARRIED Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Confidential Report CAO-06/23 re Labour relations, employee negotiations (Non- union Compensation) be received for information; AND THAT staff proceed as directed. 9 Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Confidential Report CAO-07/23 re Labour relations, employee negotiations (Staffing) be received for information; M Council Minutes AND THAT staff proceed as directed Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott January 19, 2023 THAT Confidential Report CAO-09/23 re Security of municipal property (Lighthouse) be received for information; AND THAT staff proceed as directed. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL E. By-law No. 2023-005 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Confirming By-law No. 2023-005 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 10:02 p.m. CARRIED rRON,MO-5401A W 10