Loading...
HomeMy WebLinkAboutMarch 02, 2023 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, March 2, 2023 7:00 p.m. The March 2, 2023 Council Meeting will allow for a hybrid meeting function – you may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS 6. DELEGATIONS A. Valerie Donnell re Sunshine List 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held February 16, 2023 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-04/23 by Steve Adams, Manager of Public Works|Drainage Superintendent re Municipal Tree Program Council Agenda March 2, 2023 2 B. Report PS-05/23 by Ed Roloson, Manager of Capital Projects|Water/Wastewater Operations re ICIP Green Stream Funding – Vienna Water Service Line Replacement RFT Results 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-11/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Temporary Use and Demolition Agreement – Riddell, 8921 Mitchell Road B. Report DS-12/23 by Margaret Underhill, Planning Coordinator|Deputy Clerk re Draft Plan of Subdivision Application 34T-BA2201, Vienna Ridge Subdivision 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Elgin County OPP re 2022 Year End Report B. Elgin Group Police Services Board re 2023 Budget C. Elgin Group Police Services Board re Canada’s Bail System D. Woodstock, Ingersoll, Tillsonburg & Area Association of Realtors re January 2023 Market Report E. Municipality of Bayham re Notice for Changes to Bayham’s Procedural By-Law F. Municipality of Bayham re Call for Applications for Committee Members 13.1.2 Requiring Action 13.2 Reports to Council A. Report TR-09/23 by Lorne James, Treasurer re Charitable Rebate Tax Program B. Report CL-03/23 by Meagan Elliott, Deputy Clerk re Bayham Bench Program Sponsorship Policy C. Report CAO-14/23 by Thomas Thayer, CAO|Clerk re Site Plan Agreement – Innovative Quality Manufacturing Inc., 56568 Talbot Line D. Report CAO-15/23 by Thomas Thayer, CAO|Clerk re Proposed Redistribution of Federal Election Districts – Ontario Final Report Council Agenda March 2, 2023 3 14. BY-LAWS A. By-law No. 2023-017 Being a by-law to authorize the execution of a temporary use and demolition agreement between Bradley Allan Riddell and the Corporation of the Municipality of Bayham B. By-law No. 2023-018 Being a by-law to adopt a Bayham bench program and Bayham bench sponsorship policy 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-019 Being a by-law to confirm all actions of Council 18. ADJOURNMENT Premier Doug Ford, As a result, for the past 26 years, we in Ontario have had the ability to know who in our various government bodies earns more than $100,000. The reality is that an annual salary of $100,000 back in 1996 was a hefty chunk of change. It is much less so today, yet the threshold for earning a spot on the list hasn’t budged. As you might expect, without an annual adjustment for inflation, more and more public sector employees are landing on the list every year. While the intent 26 years ago might have been to shine a light on the salaries of top level government workers, today a large number of those who land on the list are quite likely to be nurses, police officers, teachers, and yes, municipal CAO’s and other top-level municipal managers. Everyday people. These wage earners are hardly the province’s top decision-makers. What about shining a light on the corporate world? Why do we feel the need to shame government workers while letting obscenely wealthy corporate CEO's off the hook? Or for that matter why isn’t everyone's wages public knowledge? I am all for transparency and accountability, but I don’t think that is what the Sunshine List offers us. Instead it gives us a snapshot of government workers who earn a salary that was considered excessive a quarter century ago, an income that in the private sector is common for many professions and is not considered to be excessive. Real issues, that of housing, climate change, or increasing poverty take a back seat to important discussion. Government-funded workers earning $100,000 per year is the least of our worries, and we need to understand that we are demonizing the wrong people. Why should we be demonizing anyone for that matter? Twenty-six years ago it was the salary of shirt-and-tie-wearing top-level management types, while today $100,000 is the going rate for a wide range of jobs, including plumbers, electricians, senior accountants, HR managers, and real estate agents, and many others. In another ten years it will be the standard pay for an even wider range of jobs. So what good is the list other than to have an ever greater number of decent wage earners publicly shamed simply because their employer is paying them not an excessive, but a competitive, wage? And let’s be clear, a minimum wage is far, far from a living wage. .AMAPCEO website. 1996 2021 Change Sunshine list threshold $100,000 $100,000 -- Average house price in Toronto $198,1502 $1,045,4883 443% ↑ McDonald's Big Mac $2.864 $5.695 100% ↑ Average movie ticket price $5.166 $10.177 97% ↑ Cost of a litre of gas in Toronto $0.568 $1.189 111% ↑ “The Sunshine list was never meant to include the talented, hands-on public servants and professionals who keep Ontario’s public services operational.” By not adjusting for inflation, the list now includes those earning the equivalent of $63,427 in 1996 dollars. The list needs to be trashed. Stop the stupidity. Regards C. Valerie Donnell THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, February 16, 2023 7:00 p.m. The February 16, 2023 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT ABSENT: MAYOR ED KETCHABAW STAFF PRESENT: CAO|CLERK THOMAS THAYER DEPUTY CLERK MEAGAN ELLIOTT TREASURER LORNE JAMES 1. CALL TO ORDER Deputy Mayor Weisler called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 13.1.1 G Obituary for Suzanna Janette Dieleman 13.2 G Report TR-06/23 by Lorne James, Treasurer re 2022 Q4 Variance Report 13.2 H Report TR-07/23 by Lorne James, Treasurer re 2022 Surplus Allocation 13.2 I Report TR-08/23 by Lorne James, Treasurer re 2023 Fiscal Outlook Report 13.2 J Report CL-02/23 by Meagan Elliott, Deputy Clerk re 2023 Municipal Assistance 4. ANNOUNCEMENTS Councillor Chilcott announced that this Friday, February 17, 2023 the Strafordville Hall Foundation (SHF) is holding a Family Dance in the Straffordville Community Centre beginning at 7pm. Councillor Chilcott also announced that the local Church group is hosting a Movie Night in the Straffordville Community Centre on Sunday, February 19, 2023 beginning at 5pm. Council Minutes February 16, 2023 2 CAO Thomas Thayer reminded residents that this Monday, February 20, 2023 is Family Day and the office will be closed. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held February 2, 2023 Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the minutes from the Regular Council Meeting held February 2, 2023 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report BL-01/23 by Harry Baranik, Fire Chief/By-Law Enforcement re New Dog Regulation By-Law Moved by: Concillor Emerson Seconded by: Councillor Chilcott THAT Report BL-01/23 re New Dog Regulation By-law be received for information; AND THAT By-law No. 2023-011, be referred back to staff to consider revisions to Section 5 regarding Kennels, types, and applications. CARRIED Council Minutes February 16, 2023 3 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Passing of Zoning By-law Amendment – Latimer Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT item 12.1.1 A be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Ontario Provincial Police re Tragic Event in Memphis, Tennessee B. Office of Minister Responsible for Emergency re Provincial Emergency Management Strategy and Action Plan C. City of Brantford re VIA Rail Cancellations D. Municipality of West Elgin re Request to Review By-Law EC-1 Parking By-Law E. LPRCA re Board of Director Meeting Minutes of January 11, 2023 F. Elgin County re What’s New in Elgin February 2023 G. Obituary for Suzanna Janette Dieleman Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT items 13.1.1 A – G be received for information. CARRIED 13.1.2 Requiring Action A. Otter Valley Naturalists re The Mayor’s Monarch Pledge Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the correspondence from the Otter Valley Naturalists re The Mayor’s Monarch Pledge be received for information; Council Minutes February 16, 2023 4 AND THAT Council refer the recommendations in the correspondence received from the Otter Valley Naturalists to staff for further consideration within operations. CARRIED 13.2 Reports to Council A. Report TR-03/23 by Lorne James, Treasurer re 2022 Public Sector Salary Disclosure Act (PSSDA) Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report TR-03/23 re 2022 Public Sector Salary Disclosure Act (PSSDA) be received for information. CARRIED B. Report TR-04/23 by Lorne James, Treasurer re 2022 Investment Report Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report TR-04/23 re 2022 Investment Report be received for information. CARRIED C. Report TR-05/23 by Lorne James, Treasurer re 2022 Council Remuneration and Expenses Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report TR-05/23 re 2022 Council Remuneration and Expenses be received for information. CARRIED D. Report CL-01/23 by Meagan Elliott, Deputy Clerk re Committee Policy and Committee Terms of Reference Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report CL-01/23 re Committee Policy and Terms of Reference be received for information; AND THAT the establishing by-laws for the:  Joint Cemetery Board  Museum Advisory Committee Council Minutes February 16, 2023 5  Waterfront Advisory Committee and an Advisory Board and Committee Policy be brought forward for Council’s consideration; AND THAT the remuneration for the Property Standards Committee Members is $100/Meeting; AND THAT staff be directed to advertise a call for applications to Committees of Council. CARRIED E. Report CAO-12/23 by Thomas Thayer, CAO|Clerk re Strategic Plan Update – Review of Proposed Initiatives Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report CAO-12/23 re Strategic Plan Update – Review of Proposed Initiatives be received for information; AND THAT Council approves the draft Strategic Directions, Goals, Objectives, and Proposed Initiatives for the 2023-2026 Strategic Plan; AND THAT the 2023-2026 Strategic Plan be brought before Council for consideration. CARRIED F. Report CAO-13/23 by Thomas Thayer, CAO|Clerk re Recruitment Committee – Director of Development Services – Shared with Township of Malahide Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report CAO-13/23 re Recruitment Committee – Director of Development Services – Shared with Township of Malahide be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham accepts the offer from the Township of Malahide and appoints the CAO|Clerk, Mayor, and Deputy Mayor to the Recruitment Committee for the Director of Development Services position. CARRIED G. Report TR-06/23 by Lorne James, Treasurer re 2022 Q4 Variance Report Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Staff Report TR-06/23 re 2022 Q4 Variance Report be received for information. CARRIED Council Minutes February 16, 2023 6 H. Report TR-07/23 by Lorne James, Treasurer re 2022 Surplus Allocation Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Staff Report TR-07/23 re 2022 Surplus Allocation be received for information; AND THAT Council confirm the 2022 Surplus Transfer Report attached hereto as Appendix ‘A’; AND THAT Council confirm the 2022 Revised Reserves, Reverse Funds, and Deferred Revenue Report attached hereto as Appendix ‘B’; AND THAT Council direct staff to bring forward a Surplus of Assets report for all departments of the Municipality. CARRIED I. Report TR-08/23 by Lorne James, Treasurer re 2023 Fiscal Outlook Report Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Staff Report TR-08/23 re 2023 Fiscal Outlook Report be received for information; AND THAT Council direct staff to invest $500,000 for Municipality of Bayham and $10,000 for the Straffordville Cemetery into a 1-year GIC with Royal Bank of Canada. CARRIED J. Report CL-02/23 by Meagan Elliott, Deputy Clerk re 2023 Municipal Assistance Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report CL-02/23 re 2023 Municipal Assistance be received for information; AND THAT staff be directed to report to Council with a draft Special Event Request Policy for consideration in Q3 2023; AND THAT staff be directed to purchase 20 cones for event purposes from the Municipal Assistance budget; AND THAT staff be directed to provide the Straffordville Community Committee and the Bayham Historical Society with $2000 each to be used for their respective 2023 events; AND THAT staff be directed to provide the Port Burwell Historical Society with $300 to be used for washrooms for the 2023 Celebrate Canada event; AND THAT all noted facility and road closure requests included in the 2023 event Council Minutes February 16, 2023 7 submissions be approved, subject to provision of liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT events requesting materials be provided 20 tables, 20 garbage cans with bags, and 10 safety cones for event use with a deposit of $10/per item to be provided to the Municipality prior to the event; AND THAT staff be directed to conduct lawn and facility maintenance as necessary prior to the events; AND THAT the requests for a staff presence for road closure purposes be approved with the ability to utilize the OPP as a backup and, if utilized, compensate from the Municipal Assistance budget; AND THAT staff be directed to advise external agencies of the approved events and obtain County approval for use of County roads for noted closures; AND THAT staff be directed to further coordinate details of the events with the event contacts; AND THAT event organizers are responsible for the clean-up and care of the municipal facilities and materials; AND THAT the Municipality of Bayham reserves the right to revoke said approvals at any time for any reason and approved timelines may be adjusted for the use of certain facilities or materials should they become unavailable due to construction or unforeseen circumstances. CARRIED 14. BY-LAWS A. By-law No. 2023-009 Being a by-law to amend by-law 2022-011 being a by-law to appoint Municipal Officers and Employees for the Municipality of Bayham B. By-law No. 2023-010 Being a by-law to authorize the execution of a transfer of lands and declare lands in the Municipality of Bayham as part of the open public highway system (Clarke Road) C. By-law No. 2023-011 Being a by-law to provide for the regulation, restriction and prohibition of the keeping and the running at large of dogs in the Municipality of Bayham (not considered) D. By-law No. 2023-012 Being a by-law to establish an advisory board and committee policy E. By-law No. 2023-013 Being a by-law to establish a museum advisory committee F. By-law No. 2023-014 Being a by-law to establish a waterfront advisory committee Council Minutes February 16, 2023 8 G. By-law No. 2023-015 Being a by-law to establish a joint cemetery board Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT By-law Nos. 2023-009, 2023-010, 2023-012, 2023-013, 2023-014 and 2023-015 be read a first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2023-016 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Confirming By-law No. 2023-016 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:37 p.m. CARRIED MAYOR CLERK REPORT Physical Services TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works|Drainage Superintendent DATE: March 2, 2023 REPORT: PS-04/23 SUBJECT: MUNICIPAL TREE PROGRAM BACKGROUND On January 18, 2023 at a Special Budget Meeting, the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report TR-01/23 re 2023-2024 Operating Budget - Draft be received for information; AND THAT the 2023 Operating Budget be approved and staff be directed to bring forward the 2023 Tax Rate By-laws; AND THAT a Report be brought before Council regarding changes to the Municipal Tree Program. Since 2017, the program has progressively gained momentum which is a great environmental advantage for our community. Over the last five years, in partnership with LPRCA, nearly $26,500.00 has been allocated for the Municipal Tree Program with an actual value of $13,874.00 spent. With the funds spent since 2017, more than 600 trees have been planted in respect to the Municipal Tree Program and corresponding Tree Policy. DISCUSSION The difference of funding allocation and funds spent was determined through the application process and the number of requests submitted. For those residents that applied, up to three (3) trees were provided and delivered to the properties including growing extras to help to maintain the tree and uniformity of the tree’s growth, which included a stake, rodent guard, and coconut mat (when available) to assist with the tree’s health. The selection of trees that was chosen for the program were trees of 1.2 - 2.5 metres in height and native species to Southern Ontario (generally Carolinian). Staff have prepared a chart of data over the past five (5) years indicating the utilization of the program through the yearly number of trees dispersed and a count of the different locations. Year Number of Trees Number of Different Locations 2017 95 16 2018 78 27 2019 70 24 2020 108 40 2021 123 50 2022 139 48 Total 613 The majority of applicants over the past five (5) years are new applicants and few have resubmitted year-over-year. Below is the corresponding chart that indicates the past five (5) years and the recurring requests. Number of years Number of Requests 1 year only 179 2 years of trees 16 3 years of trees 4 4 years of trees 4 5 years of trees 2 Moving ahead with the Program, staff was asked to conduct a review with an emphasis on improved utilization of the allocated funding and the possibility of receiving more trees than in the past. This review was requested as the 2022 application period had to be closed due to number of trees requested and funding restrictions. Staff utilized a couple of methods to determine the best option for the best return to residents: I. LPRCA input of tree selection, size of tree and best chances for survival II. Staff sent out correspondence to 25 randomly selected residents that used the program with the following questions: • Have all trees survived? • Did you utilize the extra materials provided? • Did you find the extra material provide helpful? • Would you continue with the program if application period continued in 2023? • Possible feedback on the program? III. Forestry wholesalers costing and availability. The Conservation Authority suggested wholesalers for individual residents in urban and rural settings. Larger stock over seedlings would be a stronger advantage for growth as many small stocks could be trampled on by pets, lawnmowers, or eaten by small animals. Therefore utilizing a 0.8 - 1.2 metre or even larger tree would have a better chance of survival in these circumstances. After compiling feedback from past applicants, staff found that the outcome of the 1.2-2.0 metre trees from previous years has been very successful with nearly 98% survival rate. Most responded that the extra growing materials were used and found very fortunate to have this as an option to use with growth of the tree. Slightly more than 60% of feedback said they would utilize the Program again for additional trees and the other 40% said they had no room or would rather see different people utilizing the Program. Feedback was minimal, however, with respect to adding additional species of trees. Wholesale and the availability of trees varies supplier to supplier. Some suppliers have more of one species than another. Stock ranges in price between $12-$15 per tree for a 4-litre (2 gallon) tree, 0.8-1.2 metres in height and $15-$20 for the larger trees like we have used in the past. Staff also calculates $6 per tree for the extra material provided in the past (stake, rodent guard, weed guard). Due to the possibility of adding an additional 100-150 trees, staff would like to operate a one-day, 4-hour Saturday pickup from the Public Works yard for the trees and materials provided. In the past, delivering door-to-door is convenient to the residents, however, this utilizes up to 30 hours of staff time to complete this. Staff would complete an information flyer for each species of tree and distribute with the tree on pickup day. In Fall 2023, Tree Canada, which is a non-profit organization, will be offering a funding opportunity for municipalities to provide trees throughout their communities. Funding could cover from $3,500-$10,000 per successful applicant. With Council direction staff could be directed in investigating and submitting an application when the application period opens in. Further to landowners, our local Conservation authority, LPRCA, has a program for landowners that helps subsidize the costs of purchasing and planting tree stock. Additional information can be found at the Long Point Regional Conservation Authority webpage at lprca.on.ca. Staff are recommending a 2-gallon tree be the stock-of-choice for the Tree Program moving forward. If Council is in agreement, staff will compile this information within a comprehensive Tree Policy and bring it before Council for consideration. RECOMMENDATION THAT Report PS-04/23 re Municipal Tree Program be received for information; AND THAT staff be directed to utilize 2-gallon size tree stock as a part of the Municipality’s Tree Program; AND THAT staff be directed to open applications to the Tree Program and hold a pick-up day at a date determined by staff; AND THAT a revised, comprehensive Tree Policy including Tree Program Procedures be drafted and presented to Council for consideration. Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO Manager of Public Works| CAO|Clerk REPORT PHYSICAL SERVICES TO: Mayor & Members of Council FROM: Ed Roloson, Manager of Capital Projects|Water/Wastewater Ops. DATE: March 2, 2023 REPORT: PS-05/23 SUBJECT: ICIP GREEN STREAM FUNDING – VIENNA WATER SERVICE LINE REPLACEMENTS – RFT RESULTS BACKGROUND On October 4, 2022, the Council of the Corporation of the Municipality of Bayham passed the following motion, in part: Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report TR-16/22 re 2023-2032 Capital Budget - Draft be received for information; AND THAT Council approve the fourteen (14) Capital items identified in Report TR-16/22 for 2023 procurement. The 2023 Capital Budget includes the following:  Capital Item No. W-09 - $1,276,000.00 DISCUSSION On January 24, 2023, the Municipality of Bayham issued Request For Tender (RFT) – Vienna Water Service Line Replacements. CJDL prepared all tender documents and associated drawings, which were posted on the Municipality’s Biddingo site for vendor consumption. Fourteen (14) potential vendors downloaded the tender documents, however, only two (2) formally submitted bids. The RFT closed on February 13, 2023 with the results as follows: Bidder Total Tender Bid Viewcon Construction Limited $1,313,652.94 + HST Van Bree Drainage and Bulldozing Limited $1,685,254.00 + HST CJDL have successfully worked with Viewcon Construction Limited on several construction projects. Staff, as well as CJDL, are recommending approval of this Bid. The total tender bid price includes approximately $135,000.00 of provisional items that may provide for an overall savings, if not utilized. Construction is anticipated to commence in early April with substantial completion in mid-July. ATTACHMENTS 1. CJDL – Award Letter of Recommendation RECOMMENDATION 1. THAT Report PS-05/23 re ICIP Green Stream Funding – Vienna Water Service Line Replacements – RFT Results be received for information; 2. AND THAT Council award the Vienna Water Service Line Replacements to Viewcon Construction Limited in the total amount of $1,313,652.94 + HST. 3. AND THAT the appropriate by-law to enter into an Agreement with Viewcon Construction Limited be brought forward for Council’s consideration. Respectfully Submitted by: Reviewed by: Ed Roloson Thomas Thayer, CMO Manager of Capital Projects| CAO|Clerk Water/Wastewater Operations 15 February 2023 23029 Municipality of Bayham 56169 Heritage Line P.O. Box 160 Straffordville, Ontario N0J 1Y0 RE: BAYHAM WATER DISTRIBUTION SYSTEM VIENNA WATER SERVICE LINE REPLACEMENT MUNICIPALITY OF BAYHAM ATTENTION: MR. ED ROLOSON, MANAGER OF CAPITAL PROJECTS – WATER/WASTEWATER OPERATIONS Dear Sir: Tenders for the above project were opened at 12:00 pm on Monday, 13 February 2023 at a CJDL Consulting Engineers attended by yourself, Adam Swance, Justin Blythe, Van Bree Drainage and Bulldozing Limited, and myself. The following tenders were received (excl. HST): Viewcon Construction Limited $1,313,652.94 Van Bree Drainage and Bulldozing Limited $1,685,254.00 CJDL has worked with Viewcon Construction Limited out of Woodstock on many occasions and find their workmanship to be excellent and their administration is organized and reasonable should any extra work be required. There are several Provisional Items included in the tender that are typically not all needed and provide a contingency of $135,000± that is included in the total tender price. It is recommended that a contract be awarded to Viewcon Construction Limited for $1,313,652.94. If there are any questions, please do not hesitate to contact this office. Yours very truly, Peter J. Penner, P. Eng. PJP/kc c.c. Mr. Thomas Thayer, CAO, Municipality of Bayham Mr. Jeff Vickers, CJDL Consulting Engineers □ Fax □ Mail □ Deliver □ Courier  e-mail REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator|Deputy Clerk DATE: March 2, 2023 REPORT: DS-11/23 FILE NO. C-07 /L03 Roll # 3401-000-003-13725 SUBJECT: By-law No. 2023-017 Temporary Use and Demolition Agreement Riddell, 8921 Mitchell Road BACKGROUND: The Municipality has been approached by Bradley Riddell to consider permitting the temporary use of an existing residence while a new residence is being constructed on the same property described as Concession 6 STR Pt Lots 117 & 118, RP11R5795 Part 2 and RP11R8854 Part 1, known municipally as 8921 Mitchell Road. Section 4.12 of Zoning By-law No. Z456-2003 provides that as a temporary use, an existing residence may remain in place and be occupied while a new residence is constructed on the lands and that such arrangements be in accordance with an Agreement between the landowner and the Municipality. DISCUSSION Mr. Riddell approached the Chief Building Official for a building permit to construct a new residence to replace the existing residence and was made aware of the Agreement requirement. Mr. Riddell will deposit with the Municipality the security amount of $10,000 once the Agreement is approved. ATTACHMENTS: 1. Draft By-law No. 2023-017 Temporary Use and Demolition Agreement RECOMMENDATION THAT Report DS-11/23 re Riddell Temporary Use and Demolition Agreement be received for information; Staff Report DS-11/23 Riddell 2 AND THAT By-law No. 2023-017, being a by-law to authorize an Agreement between Bradley Allan Riddell and The Corporation of the Municipality of Bayham, be presented for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO Planning Coordinator|Deputy Clerk CAO|Clerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-017 A BY-LAW TO AUTHORIZE THE EXECUTION OF A TEMPORARY USE AND DEMOLITION AGREEMENT BETWEEN BRADLEY ALLAN RIDDELL AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 4.12 of Municipality of Bayham Zoning By-law No. Z456-2003, provides that as a temporary use, an existing residence located on the subject property may remain in place and be occupied while a new residence is constructed on the subject property. AND WHEREAS the Property Owner has applied for a building permit for construction of a new residence at 8921 Mitchell Road, legally described as Concession 6 STR Pt Lots 117 & 118 RP11R5795 Part 2 and RP11R8854 Part 1, being Assessment Roll No. 3401-000-003-13725. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized and directed to execute the Temporary Use and Demolition Agreement with Bradley Allan Riddell attached hereto and forming part of this By-law and marked as Schedule “A”. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2nd DAY OF MARCH 2023. MAYOR CLERK SCHEDULE ‘A’ TO BY-LAW NO. 2023-017 THIS TEMPORARY USE AND DEMOLITION AGREEMENT DATED THE 2nd DAY OF MARCH 2023 BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (Hereinafter called the “Municipality”) -and- BRADLEY ALLAN RIDDELL (Hereinafter called the “Property Owner”) WHEREAS Section 4.12 of Municipality of Bayham Zoning By-law No. Z456-2003 (hereinafter referred to as the “By-law”), provides that as a temporary use, an existing residence located on the subject property may remain in place and be occupied while a new residence is constructed on the subject property; AND WHEREAS the Property Owner will apply for a building permit for construction of a new residence at 8921 Mitchell Road, legally described as Concession 6 STR Pt Lots 117 & 118, RP11R5795 Part 2 and RP11R8854 Part 1, Assessment Roll No. 3401-000-003-13725; AND WHEREAS the Property Owner commits to submitting a security deposit in the amount of $10,000.00 dollars to the Corporation of the Municipality of Bayham; AND IT IS HEREBY UNDERSTOOD AND AGREED by and between the parties hereto as follows: 1. The Owner agrees that the construction of the new residence shall be completed and occupied within two (2) years of the passing of this By-law. 2. The Owner may request a one-time one (1) year extension for the construction and occupancy of the new residence subject to the Municipality of Bayham Council approval. 3. The existing residence shall be demolished by the Property Owner within six (6) months of the issuance of an Occupancy Permit or within two (2) years of completion of construction of the new residence, whichever comes first. 4. The required $10,000.00 security deposit shall be paid by the property owner to the Municipality of Bayham in the form of a bank cheque, certified cheque or a certified Letter of Credit. The deposit will be refunded after the existing residence is completely demolished and all debris removed to the satisfaction of the Municipality of Bayham Chief Building Official. 5. Failure to comply with this Agreement will result in the Municipality of Bayham using the security deposit funds to demolish the existing residence and remove all debris. Any further costs for this demolition incurred by the Municipality will be added to the property taxes of the subject property Assessment Roll No. 3401-000-003-13725. Schedule ‘A’ to By-law No. 2023-017 Riddell 2 IN WITNESS WHEREOF the parties have executed this Agreement as at the date first stated above. SIGNED, SEALED AND DELIVERED Dated ) THE CORPORATION OF THE ) MUNICIPALITY OF BAYHAM ) ) ) ) __________________________________ ) Ed Ketchabaw, Mayor ) ) ) __________________________________ ) Thomas Thayer, Clerk ) ) ) ________________________________ ) __________________________________ Signature of Witness ) Bradley Allan Riddell, Property Owner REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: March 2, 2023 REPORT: DS-12/23 FILE NO. C-07/ D11.VIENNA Roll # 3401-000-002-04920 SUBJECT: Draft Plan of Subdivision Application – 34T-BA2201 William, Hank and Jake Redecop and Peter Wiebe Vienna Ridge Subdivision – North Street, Village of Vienna BACKGROUND Property Owners William, Hank and Jake Redecop, and Peter Wiebe have submitted an “Application Form – Subdivision” that was accepted as a complete application by the County of Elgin on October 13, 2022. The application is for consideration of a Draft Plan of Subdivision in Vienna, east side North Street, south of Chapel Street, north of King Street East. The lands are designated “Residential” on Schedule “C” Vienna: Land Use and Constraints of the Official Plan. The lands are currently zoned Village Residential 1 (R1(h1/h4)) on Schedule “H” Vienna in Zoning By-law No. Z456-2003. A public meeting was held December 15, 2022 with two (2) public comments received and two (2) oral presentations. The purpose and effect of this Draft Plan of Subdivision will be to divide the subject parcel of land into eight (8) single detached residential lots. The proposed lots will be accessed by North Street, an existing local road, south of Chapel Street. The residential lots will be serviced by municipal sanitary sewage disposal system, municipal water services, and municipal storm water services. The applicants will be required to apply for and obtain Zoning By-law Amendment approval to remove the Holding Provisions (h1/h4) subject to entering into a Subdivision Agreement between the Applicant and the Municipality. DS-12/23 Vienna Ridge Subdivision 2 DISCUSSION At the public meeting held December 15, 2022, two (2) public comments were received and two (2) persons made oral presentations – one being the appointed Agent representing the Applicants and the other a neighbour to the subject lands. The public comments are attached for Council’s information. The main focus of the public comments is the concern for the effects of the proposed 8-unit subdivision on drainage and the capacity of the water and the sanitary sewer systems. A Functional Servicing Report prepared by CJDL Consulting Engineers and dated September 9, 2022 was submitted with the application and proposes servicing concepts for the sanitary servicing, storm drainage, storm water management and sediment control, water supply, roadwork, electrical and utilities, grading, and geotechnical. As well, correspondence received from the Long Point Region Conservation Authority (LPRCA) and Southwestern Public Health (SWPH) are attached. The LPRCA’s recommended conditions have been incorporated into the proposed conditions for Council’s consideration. SWPH has no concerns at this time. Other Reports submitted with the Subdivision Application include: Planning Justification Report (CJDL Consulting Engineers September 9, 2022), Scoped Environmental Impact Study (Vroom & Leonard September 2022), Slope Stability Assessment (EXP Services Inc. September 2022), and Stage 1-2 Archaeological Assessment (Lincoln Environmental Consulting Corp. May 2022). Please refer to the IBI Group Memorandum, dated February 22, 2023, for the planner’s analysis of the proposal against the land use policies in the PPS 2020, Elgin County Official Plan, Planning Act, Bayham Official Plan, and Zoning By-law. Staff and planner recommend support of the Draft Plan of Subdivision 34T-BA2201 in principle with the recommended conditions for the approval authority, County of Elgin, to consider. ATTACHMENTS 1. County of Elgin – Application Form – Subdivision received September 9, 2022 2. Correspondence – public comments a) John Nezezon – email November 25, 2022 b) George Nebenzahl – correspondence December 5, 2022 3. LPRCA correspondence, dated November 17, 2022 4. SWPH correspondence, dated November 3, 2022 5. IBI Memorandum, dated February 22, 2023 RECOMMENDATION THAT Staff Report DS-12/23 regarding the Draft Plan of Subdivision 34T-BA2201 Redecop and Wiebe be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held December 15, 2022 associated with this application, verbal and written submissions were received; AND THAT all considerations regarding this matter were taken into account in Council’s decision passing this resolution; DS-12/23 Vienna Ridge Subdivision 3 AND THAT Council supports the 8-lot Draft Plan of Subdivision in principle; AND THAT Council request the County of Elgin consider including the following as conditions of Draft Plan approval: 1. That the Owner enters into a subdivision agreement containing provisions under Section 51(26) of the Planning Act R.S.O. 1990, as amended, with the Municipality, wherein the Owner agrees to satisfy all the requirements, financial and otherwise, of the Municipality concerning the installation of services including roads, utilities, stormwater management facilities and hydrants required for the development of the lands within the plan with securities all to the satisfaction of the Municipality. 2. That the subdivision agreement between the Owner and the Municipality be registered against the lands to which it applies to the satisfaction of the Municipality. 3. That the Owner provide detailed servicing plans for connection to the municipal sanitary sewers including any necessary upgrades to the system being made by the Owner; and provides confirmation of the adequacy of the municipal sanitary sewer capacity upon the completion of the development. Upon the completion of the plan of subdivision, the Owner shall report and confirm to the Municipality the remaining capacity of the sanitary sewer system in Vienna to the satisfaction of the Municipality. 4. That the Owner provide detailed servicing plans for connection to the municipal water services including any necessary upgrades to ensure that these services or facilities including hydrants can be provided up to the appropriate standard, which complies with all regulatory requirements and protects human health and the natural environment in the event of future municipal service extensions to the area. 5. The Owner demonstrate that the development, including fill or proposed structures, are not located on the slope or cut into the toe of the slope; the proposed structures do not include structural elements that require post-construction maintenance to maintain slope stability; and development is set back six (6) metres from the top of the slope; and that the Registered Plans for each lot include a building envelope plan delineating development areas to the satisfaction of the Long Point Region Conservation Authority. 6. That the Owner shall provide detailed design plans for the required widening of the road surface along North Street to appropriate standards in accordance with the Municipality of Bayham Design and Construction Standards. 7. That the Owner shall provide easements as may be required for services, utility, or drainage purposes in a form satisfactory to the Municipality or utility. 8. That the Owner design and construct to provide adequate sanitary connections to the municipal sanitary sewer system for all eight (8) lots and that the Subdivision Agreement shall make provision for the assumption and operation by the Municipality of Bayham of the sanitary sewer system within the Draft Plan, subject to the approval of the Municipality. 9. Prior to final approval, the Owner shall submit for approval, an electronic copy and two (2) paper copies of the detailed as-constructed servicing plans designed in accordance with DS-12/23 Vienna Ridge Subdivision 4 the Municipality of Bayham Design and Construction Standards to the satisfaction of the Municipality. 10. That prior to any grading or construction of the site and prior to final approval, the Owner shall submit the following: a) A final storm water management report to be submitted to the Municipality and Long Point Region Conservation authority for review and approval b) An erosion and siltation control plan to the satisfaction of the Municipality and Long Point Region Conservation Authority for review and approval c) A final lot grading and drainage plan to the satisfaction of the Municipality and Long Point Region Conservation Authority for review and approval d) Completion of any necessary applications under the Drainage Act to provide a legal outlet for storm water use. 11. That any environmental protection measures recommended in the storm water management plan required by Condition 10 above, that are not capable of being addressed under the Ontario Water Resources Act, be implemented through the Subdivision Agreement. 12. That any lands containing any storm water treatment system are to be assumed by the Municipality, at the cost of the Owner. 13. That the “h1” and “h4” holding symbols be removed by way of Zoning By-law Amendment to ensure orderly development through a Subdivision Agreement between the Owner and the Municipality, which addresses financial, servicing and access impacts of new development to the Municipality. 14. That the Owner provides cash-in-lieu of parkland in accordance to the Municipality of Bayham Cash in Lieu of Parkland By-law No. 2020-053. 15. The Owner acknowledges and agrees to convey any easement(s) as deemed necessary by any telecommunications provider to service this new development. The Owner further agrees and acknowledges to convey such easements at no cost to the said telecommunications provider. 16. The Owner agrees that should any conflict arise with existing telecommunications provider’s facilities where a current and valid easement exists within the subject area, the Owner shall be responsible for the relocation of any such facilities or easements at their own cost. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO Planning Coordinator|Deputy Clerk CAO|Clerk Elgin County, St. Thomas ON November 17, 2022 Municipality of Bayham, Straffordville ON To whom it may concern, Long Point Region Conservation Authority (LPRCA) staff have had an opportunity to review application 34T-BA2201 - Redecop and provide the following comments based on LPRCA’s various plan review responsibilities for both Elgin County and the Municipality of Bayham’s consideration. It is staff’s understanding that the submitted application for Draft Plan of Subdivision will facilitate the creation of eight new residential lots. Delegated Responsibility from the Ministry of Natural Resources and Forestry, Section 3.1 of the Provincial Policy Statement, 2020 Conservation Authorities have been delegated responsibilities from the Minister of Natural Resources and Forestry to represent the provincial interests regarding natural hazards encompassed by Section 3.1 of the Provincial Policy Statement, 2020 (PPS). The overall intent of Section 3.0 - Protecting Public Health and Safety of the PPS is to reduce the potential public cost or risk to Ontario’s residents from natural or human- made hazards. As such, “development shall be directed away from areas of natural or human-made hazards where there is an unacceptable risk to public health or safety or of property damage, and not create new or aggravate existing hazards.” The application is subject to the following subsections of Section 3.1 of the Provincial Policy Statement: 3.1.1 Development shall generally be directed, in accordance with guidance developed by the Province (as amended from time to time), to areas outside of: b) hazardous lands adjacent to river, stream and small inland lake systems which are impacted by flooding hazards and/or erosion hazards; LPRCA staff can advise this slope is the Big Otter Creek valley wall and is generally stable. Staff can further advise that the proposed application is consistent with Section 3.1 of the Provincial Policy Statement, 2020. LPRCA staff have no objection to the concept of this application subject to the following conditions: • Any development, including fill or proposed structures, must not be located on the slope or cut into the toe of the slope; • The proposed structures must not include structural elements that require post-construction maintenance to maintain slope stability; and • Development must be set back 6m from the top of the slope. The proposed grading for Lots 1, 2, 3, 6, 7 & 8 appears to be satisfactory and the proposed development does not appear to cut into the toe of the slope significantly. The proposed grading for Lots 4 & 5 appears to cut into the toe of the slope, the grading plan will need to be modified to show that there is no cutting into the toe of the slope. LPRCA staff would like to note that there is no room for further expansion of patios for swimming pools, accessory structures, amenities, etc. on Lots 2, 3, or 4. The purchasers should somehow be advised LPRCA staff will be unable to support the installation of retaining walls at the back of the property to create additional amenity space. As a result, it would be beneficial if building envelopes were shown on the registered plans. Ontario Regulation 178/06 The subject lands are regulated by Long Point Region Conservation Authority under Ontario Regulation 178/06. Permission from this office is required prior to any development within the regulated area. Development is defined as: • the construction, reconstruction, erection or placing of a building or structure of any kind, • any change to a building or structure that would have the effect of altering the use or potential use of the building or structure, increasing the size of the building or structure or increasing the number of dwelling units in the building or structure, • site grading, or • the temporary or permanent placing, dumping or removal of any material, originating on the site or elsewhere (Conservation Authorities Act, R.S.O. 1990, c. 27, s. 28 (25)) LPRCA staff have reviewed the provided submissions and technical reports and offer the following general comments: • The erosion setbacks have not been updated since comments provided from this office in August 2022 on the Slope Stability Assessment done by EXP in February 2022. • A scale bar on the drawings completed by CJDL is required . • The proposed lot lines and the limit of grading and tree removal have been inconsistent in various submissions provided. These elements will need to be consistent prior to further comment being provided by this office. • Building placement has not been provided in this submission. The placement of buildings should be provided to this office for further comment and review. • The geotechnical report is based on existing conditions, (i.e. existing root systems of trees and vegetation). The Environmental Impact Study mentions there are plans for the removal of 0.58 ha of trees along the slope. LPRCA is concerned this will impact the stability of the existing slope. • Furthermore, plans to grade, and potentially add fill and retaining walls would also impact the integrity of the slope. A soil stabilization plan should be provided to show how the slope will be stabilized after grading. • The technical reports submitted do not consider filling in the ravine to accommodate development on this site. As a result, LPRCA staff is unable to support this activity. • It appears the development envelope associated with each of the eight proposed lots can remain outside of the central ravine and not occur within the Erosion Hazard Limit setback. This is reflected in the Environmental Impact Study and the slope stability documents. As noted in the Slope Stability Assessment, “It is imperative that future changes to the development footprint generally not occur within the Erosion Hazard Limit identified at the site”. Stormwater Management LPRCA staff can provide the following comments with regard to Stormwater Management: LPRCA will review the final stormwater management design using the 2003 MECP Stormwater Management Planning and Design Manual, MTO Drainage Manual, LID Stormwater Management Manual, the sustainable technologies STEP website https://sustainabletechnologies.ca/, and the Municipal SWM guidelines. Based on the site and receiving watercourse, an enhanced level of treatment as per the 2003 MECP Stormwater Management Planning and Design Manual is required for the proposed development. LPRCA requires the following be included and addressed in the design of stormwater management: • Minimize, or, where possible, prevent increases in contaminant loads. • Minimize, erosion and changes in water balance, and prepare for the impacts of a changing climate through the effective management of stormwater, including the use of green infrastructure. • Mitigate risks to human health, safety, property and the environment. • Maximize the extent and function of vegetative and pervious surfaces. • Implement stormwater management best practices, including stormwater attenuation and re- use, water conservation and efficiency, and low impact development, for end of pipe facilities 24-48hr drawdown times to be targeted in all case. • Provide an adequate and legal outlet for major, minor, and all flow conditions from the site be provided. In addition to the above requirements, the following must be clearly shown of the submitted design drawings: • Major flow systems are delineated on the drawing. Overland flow paths and depths from surcharged storm sewer systems and the stormwater treatment facility during a 100-year storm must not increase the flood risk to life, property and the environment • Minor overland flow systems and paths are to be delineated and shown on the drawings. • Erosion and sedimentation control during construction. • Adequate erosion control on inlets and outlets. It is understood that there are plans to drain the lots back to front to reduce the use of rear lot catch basins. It is understood that CJDL is exploring infiltration as one method of attenuation. The geotechnical report states the slopes on the property are subject to erosion based on the frequency of the erosive forces, the natural subgrade soils, and quality of vegetative cover. Wherever possible, uncontrolled surface water flows over the face of the slope should be minimized, which includes water from downspouts and perimeter weeping tiles. These should be discharged in a controlled manner and directed away from the slope where possible to reduce the impact on the slopes long-term stability. LPRCA is concerned that if the drainage is managed improperly the concentration of flows will disrupt the stability of the slope. Further storm water management comments can be relayed when more detail is provided for the storm water management design. Please contact me if there are further questions related to this matter. Thanks, Aisling Laverty, Resource Planner Office: 519-842-4242 ext. 235 Email: alaverty@lprca.on.ca www.swpublichealth.ca St. Thomas Site Administrative Office 1230 Talbot Street St. Thomas, ON N5P 1G9 Woodstock Site 410 Buller Street Woodstock, ON N4S 4N2 November 3, 2022 Municipality of Bayham 56169 Heritage Line Straffordville, ON, N0J 1Y0 Dear Margaret Underhill RE: Proposed Draft Plan of Subdivision Application (Approval Authority County of Elgin, File Number 34T-BA2201) and Zoning By-Law Amendment in the Municipality of Bayham This letter acknowledges receipt of the Proposed Draft Plan of Subdivision Application and Zoning By-Law Amendment application of 28th of October 2022 with reference to the above premises/property. Public Health reviews these applications using the best available evidence regarding land use planning, zoning, and health protection. A review of the application provides the following: ( ) 1. The application contains information that Public Health is not able to comment on. (X) 2. Public Health has no objection to the content of the application as it currently stands. ( ) 3. Public Health provides the attached letter for comments on the application. Please note that items marked with an “X” are applicable to this application as it currently stands. Should there be amendments to the application, please forward them to Public Health for further assessment. Any relevant Public Health legislation applicable to the site will be discussed with the property owners following approval. Sincerely, Jessica Fiddy, MPH, CPHI (C) Public Health Inspector Disclaimer: These comments are provided by Southwestern Public Health (SWPH) at the request of the municipality with the decision-making power over this land use planning/zoning application. SWPH is not a decision maker on this application and its comments are made solely with regard to SWPH’s role as a public body with an interest in the potential public health impacts of this application and for no other purpose. IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects Memorandum To/Attention Municipality of Bayham Date February 22, 2023 From Paul Riley, BA, CPT Project No 3404 - 879 cc William Pol, MCIP, RPP Subject William, Hank, and Jake Redecop, and Peter Wiebe - Draft Plan of Subdivision Application 34T-BA2201 - Lot D North of King Street, East of North Street, Part of Lot E, East of North Street, Part of Lot G South of Chapel Street, Registered Plan 54, Village of Vienna 1. We have completed our review of an application for Draft Plan of Subdivision application submitted by Trevor Benjamins of CJDL Engineering on behalf of William, Hank, and Jake Redecop and Peter Wiebe, for a property located on the east side of North Street, north of King Street East and south of Chapel Street, in the village of Vienna, and know as Lot D North of King Street, East of North Street, Part of Lot E, East of North Street, Part of Lot G South of Chapel Street, Registered Plan 54. The subject lands are designated ‘Residential’ on Schedule “C” Vienna: Land Use and Constraints in the Municipality of Bayham Official Plan and are zoned Holding - Village Residential 1 (R1(h1,h4)) in the Municipality of Bayham Zoning By-law No. Z456-2003. Site Context and Proposed Development 2. The subject lands are characterized as vacant lands with portions of farm field and open space vegetation and a slope feature associated with a creek/ravine. The lands have lot frontage of 254.74 m (835.8 ft), lot depth of 75 m (246 ft) and lot area of 2.1 ha (5.19 acres). North Street has a steady incline from King Street to Chapel Street and is fairly straight. The asphalt appears to be approximately 5.6 m (18.4 ft) wide which is narrow for a street that would be adding 8 residential lots. The surrounding land uses are agricultural to the east and residential to the north, south and west. 3. The applicant is requesting Draft Plan of Subdivision approval to subdivide the subject parcel of land to include: eight (8) single detached residential lots fronting on North Street. The residential lots would have frontage ranging from 23.5 m (77.1 ft) to 49.06 m (161 ft) and range of lot area from 1,760 m2 (0.43 ac) to 3,640 m2 (0.9 ac). Lot 4 and 5 include the drainage feature between the lots and have a larger lot IBI GROUP MEMORANDUM Municipality of Bayham – February 22, 2023 2 area and lot frontage than the others to provide developable land area outside of the hazardous slope/creek lands. 4. A Zoning By-law Amendment will be required to remove the Holding Provisions (h1/h4) requirements to (h1) enter into an agreement with the Municipality which addresses impacts of new development related to municipal water and sewer services extension and financials; and to (h4) confirm appropriate road frontage. The removal of the holding symbol will be processed as a condition of Draft Plan of Subdivision approvals. Provincial Policy Statement, 2020 5. The Provincial Policy Statement 2020 (PPS) provides policy direction on matters of provincial interest related to land use planning and development and the proposed Plan of Subdivision shall be consistent to the PPS. Notwithstanding the balance of other PPS policies, the following policy excerpts are the most relevant sections relating to the proposed development. PPS Section 1.1.3.1 directs growth and development to settlement areas; and Section 1.1.3.6 states that: “New development taking place in designated growth areas should occur adjacent to the existing built-up area and should have a compact form, mix of uses and densities that allow for the efficient use of land, infrastructure and public service facilities.” The proposed development is within the Village of Vienna settlement area and are designated for residential growth in the Municipality of Bayham Official Plan in an existing built-up area, with lots considered efficient for single-detached dwellings. 6. The PPS Section 1.6.6.2 Sewage, Water and Stormwater indicates that municipal sewage services and municipal water services are the preferred form of servicing for settlement areas to support protection of the environment and minimize potential risks to human health and safety and that within settlement areas with existing municipal sewage services and municipal water services, intensification and redevelopment shall be promoted wherever feasible to optimize the use of the services. The application included a Functional Servicing Report, prepared by CJDL Consulting Engineers, dated September 9, 2022, which proposes the following servicing construction/upgrades: Sanitary Servicing The lots are proposed to be serviced by gravity sanitary servicing to the existing municipal collection system through a combination of existing and proposed sanitary sewers. The sanitary outlet for Lots 1 to 3 will be provided by extending the existing sanitary sewer on King Street then Northerly on North Street. The sanitary outlet for Lots 4 to 6 will be provided by connecting services to the existing sanitary sewer on North Street. The North Street sanitary sewer will be extended northerly to provide a sanitary outlet to Lots 7 and 8. IBI GROUP MEMORANDUM Municipality of Bayham – February 22, 2023 3 Water Servicing Water supply will be provided through a proposed watermain extension from existing stubs at King Street, Walnut Street, and Chapel Street. The new watermain on North Street will eliminate the dead end watermains on King Street and Walnut Street to improve circulation in the existing distribution system and also improve fire flows. The system operator confirmed there is very good system pressure in the lower ravine lands in Vienna. Fire flows are not anticipated to be a concern and will be confirmed with upcoming flow testing being undertaken by the Municipality. A fire hydrant will be installed north of Walnut Street to provide fire protection to the development that meets the minimum distance to principle entrances as set out in the Building Code. Stormwater Drainage Stormwater run-off drains from the Subject property from east to west and is collected in the roadside ditch on the east side of North Street. The roadside ditch drains to an existing storm sewer, ranging in size from along North Street. The sewer outlets to an existing sewer on North Street which then drains to the Otter Creek. Storm sewers on North Street will be replaced from the existing catch basin near King Street across the frontage of the subject property to near the midpoint of lot 8. New storm sewer will be constructed to handle a 5-year design storm with private drain connections provided to each lot. A stormwater pipe is proposed to enclose the lower portion of the drainage channel between lots 4 and 5 to control erosion. Easements will be provided to allow this pipe to form part of the municipal storm sewers. Conditions in the subdivision agreement for sanitary sewer, water and stormwater management shall include that prior to any grading or construction of the site and prior to final approval, the owner shall submit to the Municipality and Long Point Region Conservation Authority final servicing design plans for review and approval. The LPRCA comments indicate that based on the site and receiving watercourse, an enhanced level of treatment as per the 2003 MECP Stormwater Management Planning and Design Manual is required for the proposed development. The LPRCA provided the following requirements for Stormwater Management:  Minimize, or, where possible, prevent increases in contaminant loads.  Minimize, erosion and changes in water balance, and prepare for the impacts of a changing climate through the effective management of stormwater, including the use of green infrastructure.  Mitigate risks to human health, safety, property and the environment.  Maximize the extent and function of vegetative and pervious surfaces.  Implement stormwater management best practices, including stormwater attenuation and re-use, water conservation and efficiency, and low impact IBI GROUP MEMORANDUM Municipality of Bayham – February 22, 2023 4 development, for end of pipe facilities 24-48hr drawdown times to be targeted in all case.  Provide an adequate and legal outlet for major, minor, and all flow conditions from the site be provided. The proposed form of servicing is consistent to the PPS servicing policies subject to appropriate Draft Plan conditions ensuring health and safety regarding slope hazards and stormwater management. 7. PPS Section 2.6 Cultural Heritage and Archaeology indicates that development and site alteration shall not be permitted on lands containing archaeological resources or areas of archaeological potential unless significant archaeological resources have been conserved. The applicants provided a Stage 1 and Stage 2 Archaeological Report, prepared by Lincoln Environmental Consulting Corp. dated May 2022, which concluded that no further assessment was recommended. 8. PPS Section 1.7 indicates that transportation corridors should be provided safe, energy efficient, facilitate the movement of people and goods, and are appropriate to address projected needs. The Functional Servicing report indicates that the intent for North Street is to widen the approximately 5.6 m wide with roadside ditches (no curbs) to full width to municipal standards between King Street and Lot 8. Partial width resurfacing will be completed between the northern limit of Lot 8 and Chapel Street (north of the proposed development). The road cross section will be confirmed in consultation with the owner and Municipality at the detailed design stage. The proposed transportation corridor upgrades will ensure adequate safety along North Street which is consistent to the PPS. 9. PPS Section 2.1 Natural Heritage Features polices were evaluated in the Scoped Environmental Impact Assessment provided by the applicants, prepared by Vroom + Leonard and dated September 2022. It is their opinion that if the development plans follow the mitigation measures outlined in the Assessment, that development will be consistent with municipal and provincial policies; and consequently, there is no need for additional information or studies relating to the Natural Heritage component of this application; and that the development can proceed pending the approval of the required draft plan of subdivision. The conclusion of the report is that there are no adverse or unalterable impacts on the Natural Heritage features of the subject land and the Natural Heritage in the County’s OP, subject to mitigative measures. 10. PPS Section 3.1 Natural Hazards indicates that development should be directed to areas outside of hazardous lands adjacent to streams which are impacted by flooding hazards and/or erosion hazards. The applicants provided a Slope Stability Assessment report prepared by EXP Services Inc. dated September 2022. The Slope Stability Report evaluated the Erosion Hazard Limit (Development Setback) for the IBI GROUP MEMORANDUM Municipality of Bayham – February 22, 2023 5 site slope by evaluating the slope stability, considering surficial seepage and shallow failures, allowance for potential flooding hazards, and an erosion allowance. The Long Point Region Conservation Authority (LPRCA), through its delegated responsibility from the Ministry of Natural Resources and Forestry (MNRF), reviewed the Slope Stability Report and confirmed that the proposed application is consistent with the policies of PPS Section 3.1. LPRCA staff have no objection to the concept of this application subject to the following conditions:  Any development, including fill or proposed structures, must not be located on the slope or cut into the toe of the slope;  The proposed structures must not include structural elements that require post- construction maintenance to maintain slope stability; and  Development must be set back 6m from the top of the slope. And the LPRCA furthermore indicates that: The proposed grading for Lots 1, 2, 3, 6, 7 & 8 appears to be satisfactory and the proposed development does not appear to cut into the toe of the slope significantly. The proposed grading for Lots 4 & 5 appears to cut into the toe of the slope, the grading plan will need to be modified to show that there is no cutting into the toe of the slope. LPRCA staff would like to note that there is no room for further expansion of patios for swimming pools, accessory structures, amenities, etc. on Lots 2, 3, or 4. The purchasers should somehow be advised LPRCA staff will be unable to support the installation of retaining walls at the back of the property to create additional amenity space. As a result, it would be beneficial if building envelopes were shown on the registered plans. Additionally, the LPRCA indicates that they have responsibilities regarding regulated areas and Ontario Reg 178/06 and they provided the following comments on the erosion hazard limit and slope stability:  The erosion setbacks have not been updated since comments provided from this office in August 2022 on the Slope Stability Assessment done by EXP in February 2022.  A scale bar on the drawings completed by CJDL is required.  The proposed lot lines and the limit of grading and tree removal have been inconsistent in various submissions provided. These elements will need to be consistent prior to further comment being provided by this office.  Building placement has not been provided in this submission. The placement of buildings should be provided to this office for further comment and review. IBI GROUP MEMORANDUM Municipality of Bayham – February 22, 2023 6  The geotechnical report is based on existing conditions, (i.e. existing root systems of trees and vegetation). The Environmental Impact Study mentions there are plans for the removal of 0.58 ha of trees along the slope. LPRCA is concerned this will impact the stability of the existing slope.  Furthermore, plans to grade, and potentially add fill and retaining walls would also impact the integrity of the slope. A soil stabilization plan should be provided to show how the slope will be stabilized after grading.  The technical reports submitted do not consider filling in the ravine to accommodate development on this site. As a result, LPRCA staff is unable to support this activity.  It appears the development envelope associated with each of the eight proposed lots can remain outside of the central ravine and not occur within the Erosion Hazard Limit setback. This is reflected in the Environmental Impact Study and the slope stability documents. As noted in the Slope Stability Assessment, “It is imperative that future changes to the development footprint generally not occur within the Erosion Hazard Limit identified at the site”. The comments provided by the LPRCA suggest that the proposed lots can accommodate dwellings outside of the central ravine, however, there are significant constraints to adequate development of the lots in regard to slope stability and erosion. The conditions of Draft Plan approval should include building envelopes for each lot demonstrating adherence to adequate erosion limit setbacks and that limitations to expansions of structures be placed on the lands, that fill and retaining walls are not permitted if they impact the stability of the slope, and demonstration that any ravine infilling and/or tree removal is acceptable to the LPRCA. Elgin County Official Plan 11. The policies of the County of Elgin Official Plan are applicable as the upper-tier municipality. Section B2.5 identifies Vienna as a Tier 1 settlement area and growth is directed to settlement areas as is proposed and Section E4 encourages development on full municipal services. Elgin OP Section B2.6 New Development in Existing Settlement Areas provides criteria to be considered where new development is proposed outside of a built-up area but within a settlement area boundary, including: a) the proposed development area is a logical extension to the existing built-up area, is compact and minimizes the consumption of land insomuch as the lots are larger than the minimum lot area regulations in the Zoning By-law but are designed to accommodate dwellings outside of the erosion hazard limit. b) the scale and location of the development is in conformity to Tier 1 settlement area policies in Section B2.5 d). IBI GROUP MEMORANDUM Municipality of Bayham – February 22, 2023 7 c) although the proposal is for single-detached dwellings, a range of lot sizes is provided representing housing choices, where single-detached dwellings are the logical housing type in Vienna. d) The infrastructure required to service the new development is demonstrated in the Functional Servicing Report with upgrades proposed to the municipal sanitary and storm sewers, municipal water services and expansion of the roadway, as well as availability of utilities. e) All of the other relevant policies of this Plan have been satisfied. The proposed development is in conformity to the servicing policies of the Elgin OP. 12. The applicant has provided a Scope Environmental Impact Assessment (SEIS) prepared by Vroom + Leonard and dated September 2022. It is their opinion that if the development plans follow the mitigation measures outlined in this document, that development will be consistent with municipal and provincial policies; and consequently, there is no need for additional information or studies relating to the Natural Heritage component of this application; and that the development can proceed pending the approval of the required draft plan of subdivision. The conclusion of the report is that there are no adverse or unalterable impacts on the Natural Heritage features of the subject land and the Natural Heritage in the County’s OP, subject to mitigative measures. The LPRCA commented on the SEIS plan for the removal of 0.58 ha of trees along the slope that they are concerned this will impact the stability of the existing slope. 13. Section E1.2 Subdivision of land policies require that the applicant enter into agreement with the local municipality confirming that plan of subdivision application is appropriate for the proposed development. Section E1.2.2.2 provides criteria to evaluate applications for plan of subdivision, including: a) the plan is generally consistent with the objectives and policies of the Elgin County Official Plan and conforms with the Municipality of Bayham Official Plan. b) Settlement Area Capability Study is not applicable, as discussed and confirmed with the County Planner on similar recent applications. c) there is suitable provision for roads, water, storm sewers, waste disposal, recyclable collection, public utilities, fire and police protection, parks, schools, and other community facilities. d) N/A e) the area consists of low density residential uses compatible with the proposed development; the proposed roadways are considered adequate and positive; natural heritage features identified within or adjacent to the subject lands have been addressed in a preliminary fashion through submitted reports, with recommendations to place limitations on development to avoid potential impacts; and, surface water IBI GROUP MEMORANDUM Municipality of Bayham – February 22, 2023 8 managed through adequate stormwater management and avoidance of development within the slope and ravine features. f) the proposed lot configuration and land use integrates with the existing surrounding development. 14. Section E1.2.3.5 Subdivision Development Policies provides criteria which consideration has been given for the proposed application for Draft Plan of Subdivision, including: a) the approval of the development is not premature and is in the public interest to add housing within a settlement area on underutilized land with access to municipal servicing. b) the lands are within the village of Vienna which provides some amenity areas and services in conjunction with services and amenities offered in Straffordville and Port Burwell. c) the proposed single-detached residential density is appropriate for the area and for lands with some slope and creek constraints. d) the application conforms to the Elgin County OP and the Bayham OP, should adequate steps be taken to address LPRCA comments on slope stability, erosion setbacks and stormwater management. e) the subdivision, when developed, will be appropriately integrated with other development in the area. f) the proposal has regard to Section 51 (24) of the Planning Act, as amended, further outlined below. 15. Section F8.4 requires that the applicant hold a pre-consultation meeting with the County and local municipality. A pre-consultation meeting was held on May 12, 2021, and the required deliverables have been submitted with the complete application for Draft Plan of Subdivision. 16. Based on the above policy review, the proposed Draft Plan of Subdivision application is in conformity to the Elgin County Official Plan. Planning Act Section 51(24) Criteria 17. Section 51(24) sets out criteria for draft plan of subdivision approval in Ontario. The following clauses provide comment on how the proposed subdivision meets the criteria of the Planning Act. a) The plan has regard to all matters of Provincial Interest referenced in Section 2 of the Planning Act. b) The plan appears to be in the public interest and is not premature to provide housing in a settlement area on lands that are underutilized and have access to municipal servicing. IBI GROUP MEMORANDUM Municipality of Bayham – February 22, 2023 9 c) The plan conforms to the Elgin County and Municipality of Bayham Official Plan polices. d) The lands are suitable for the proposed residential development. e) The proposed frontage on and improvements to North Street appear to be adequate, including the expansion to the roadway and limitations to the grade of the proposed driveways, as discussed in the Functional Servicing Report. f) The dimensions and shapes of the proposed lots are appropriate for the form of development. g) The LPRCA has provided comment on the constraints to development and appropriate restrictions will be included in the Subdivision Agreements. h) The LPRCA has provided comment on the constraints to development and appropriate restrictions will be included in the Subdivision Agreements. i) According to the Servicing Report, municipal water and sanitary and storm sewers, natural gas, electrical, etc. utilities are adequate to service the development, subject to some limitations and requirements for storm water. j) Local schools are adequate for the plan. k) The only potential easements would be in relation to the creek/ravine feature, which will be further evaluated in subsequent stages of approvals and detailed design. l) Development of underutilized lands in a settlement area with existing municipal services and utility infrastructure would avoid less desirable locations where consumption of resources and energy would potentially be increased. m) Single detached dwellings are not subject to site plan control. Based on a review of the applicable criteria and the form of the draft plan the criteria are considered adequately fulfilled for the draft approval of the plan. Municipality of Bayham Official Plan 18. The Municipality of Bayham Official Plan Section 8.6 Plan of Subdivision confirms that the appropriate approval process for the proposed development is by way of Plan of Subdivision, including that the owner enters into a subdivision agreement with the municipality. Municipal water and sewer services are available and the cumulative environmental impact is mitigated as per recommendations in the Reports and from the LPRCA. 19. Section 8.6.2.3 requires a public meeting be held by Municipal Council to provide the public with an opportunity to present their views on the proposed plan of subdivision and a public meeting was held on December 15, 2022. There were two written comments received. The comments provided concern regarding drainage and stormwater. Adequate provision of stormwater drainage will be ensured through future detailed design and approval. IBI GROUP MEMORANDUM Municipality of Bayham – February 22, 2023 10 20. Section 4.2.2.1 indicates that Bayham encourages new residential development to consolidate within the existing settlement areas by filling in vacant areas and locating new residential development adjacent to existing built-up areas in a compact and contiguous fashion. Section 4.2.4.1 indicates that the Municipality shall encourage intensification and redevelopment within settlement area boundaries on vacant or underutilized sites in order to efficiently utilize designated settlement area land and available municipal services. The proposed development is in conformity to the above policies for development. 21. Section 4.5.2 Residential uses in Villages indicates that the primary use of land shall be for single-detached dwelling and that single, seasonal residential and semi- detached dwellings and duplexes should target a gross density of twenty (20) units per hectare and shall be serviced with municipal water and sewer services where one or both services are available. The proposed 8 lots on 2.1 ha of land would be a gross density of 3.8 units per hectare. As mentioned, there are constraints to development due to the topography of the subject lands which would impact the ability to utilize the lands more efficiently. There are municipal water and sewer services available to service the development. Section 4.5.2.8 provides criteria for proposals for new single-detached unit dwellings in the Residential designation: a) Lot frontage, depth and size: the proposed lots have adequate lot frontage, lot depth and lot area. b) Natural Features: the proposal incorporates the natural features and as part of the Draft Plan process and future detailed design, the comments in the Scoped EIS and comments received from the LPRCA need to be confirmed. c) Design: Innovative housing design and site layout including energy-saving measures will be encouraged. To achieve energy savings, particular regard shall be had to building form and size, density, lot and building orientation, and on-site landscaping. d) Open space: parkland dedication fees will be a requirement of the Subdivision. e) Adjacent and surrounding land use: The proposed development is compatible with existing neighbouring land uses in the form of low density residential use and no screening requirements are considered necessary. f) Facilities and services: municipal services are available and adequate to serve the proposed development and the Municipality requires that an agreement be entered into with the developer for their costs to design and construct servicing and road infrastructure upgrades. g) Storm drainage: Adequate provision for stormwater management/drainage and surface runoff is demonstrated subject to the requirements as per the Functional IBI GROUP MEMORANDUM Municipality of Bayham – February 22, 2023 11 Servicing Report and LPRCA comments and lot servicing and grading plans are required prior to construction. h) Vehicular access: adequate frontage on a municipal road that is maintained year- round is proposed and should be adequate subject to expansion of the road width along North Street. i) The Planning Act: See Paragraph 15 above. The proposed development is in conformity to the Bayham OP criteria above. 22. The proposed development is in conformity to the above Municipality of Bayham Official Plan policies, subject to appropriate design and mitigation aspects of the development provided through the submitted studies and LPRCA comments. Municipality of Bayham Zoning By-law 23. The subject lands are zoned Holding - Village Residential 1 (R1(h1/h4)) and rezoning is required to remove the holding provision prior to development. Zoning By-law Section 3.3 Holding Zones indicates that the h1 zone symbol is a requirement to enter into an agreement with the Municipality addressing impacts of new development related to municipal water and sewer services extension and financials; and the h4 zone symbol requires confirmation of appropriate road frontage. The removal of the holding symbols will be processed as a condition of Draft Plan of Subdivision approvals. Recommendations 24. Based on our review of the application we have no objection to the proposed Draft Plan of Subdivision to divide the subject parcel of land into 8 single detached residential lots, subsequent to the following conditions being included, and fulfilled by the applicant, in the Draft Plan of Subdivision agreement between the applicant/owner and the Municipality of Bayham: a) that prior to any grading or construction of the site and prior to final approval, the owner shall submit to the Municipality and Long Point Region Conservation Authority a final Grading Plan for review and approval. b) that the owner provides connection to the municipal sanitary sewers with confirmation of the adequacy of the municipal sanitary sewer capacity, and any necessary upgrades to the system being made by the applicant/owner. c) that prior to any grading or construction of the site and prior to final approval, the owner shall submit to the Municipality and Long Point Region Conservation Authority a final storm water management report for review and approval. d) that the owner obtain approval for the removal of “h1” and “h4” holding symbols by way of Zoning By-law Amendment. IBI GROUP MEMORANDUM Municipality of Bayham – February 22, 2023 12 e) that the owner provides cash-in-lieu of parkland in accordance to the Municipality of Bayham Cash in Lieu of Parkland By-law 2020-053. f) That the owner widen the road surface along North St. to appropriate standards to the satisfaction of Municipal Staff. g) That the owner demonstrate that the development, including fill or proposed structures, are not located on the slope or cut into the toe of the slope; the proposed structures do not include structural elements that require post- construction maintenance to maintain slope stability; and development is set back 6 metres from the top of the slope. h) That the Registered Plans for each lot include a building envelope plan delineating development areas to the satisfaction of the Long Point Region Conservation Area. Paul Riley IBI GROUP Paul Riley, BA, CPT Consulting Planner to the Municipality of Bayham Elgin County OPP 2022 Annual Report “Committed to public safety, delivering proactive and innovative policing in partnership with our communities” 3 Elgin Group Police Services Board Chair: Sally Martyn Ida McCallum Trudy Kanellis Dan Froese Dave Jenkins CAO: Julie Gonyou Detachment Commander Our Elgin Group Police Services Board is extremely appreciative of how responsive our members have been responding to traffic complaints and all of the diverse calls for service within Elgin County during this busy year. Chair Sally Martyn transitioned out of her role as chair of the Police Services Board at the end of 2022, and we wish to thank her for the support and dedication she demonstrated towards enhancing community safety in Elgin County. I am very pleased to be your Detachment Commander and on behalf of each of you, the dedicated officers and staff of the Elgin County OPP Detachment, it gives me great pleasure to present the 2022 Annual Report. This report will showcase the high level of commitment that the Elgin County OPP has brought to all municipalities within Elgin County. Elgin officers and administrative staff have worked in partnership with numerous stakeholders, partners, community groups, and services throughout the year to help us achieve our organizational commitments. Several significant, provincial protests created unique and unprecedented challenges which caused us to reflect and adjust how we conducted daily operations. Additionally, the completion of the amalgamation between the Chatham-Kent and Elgin Detachments has further strengthened our operational capacity and has significantly improved the availability of resources and equipment. In 2022, our policing priorities were focused on achieving the key commitments from our 2020-2022 Detachment Action Plan, which included crime prevention, increased traffic and public safety on our roadways, waterways, and trails, and enhanced relationships with our municipalities, policing partners, and local community supports/resources. As we prepare our 2023 Detachment Action Plan, we will build upon our past successes while incorporating organizational commitments with local community priorities to reflect a responsive and inclusive service delivery model. Inspector Mark Loucas 4 Elgin County OPP Detachment staffing numbers increased in 2022 as a result of an amalgamation with the Chatham-Kent OPP Detachment. Further, the anticipated results from the Provincial Service Delivery Model are extremely positive and will result in increased staffing for our detachment. The final results will be shared once they are officially released. Community Mobilization Engagement Regional Analyst Court Services / Security Officers Community Safety Officer Street Crime Unit (3) Civilian Administrative Assistants Detective Constables (5) Detachment Sergeant Detective Sergeant (2) Traffic Management (3) Emergency Response Team (Vacant) Patrol Constables (54) Patrol Sergeants (8) Auxiliary Unit (12) Elgin County CAO ELGIN COUNTY OPP Police Service Board Inspector Detachment Commander Staff Sergeant Detachment Manager Staff Sergeant Detachment Manager 5 Elgin County Auxiliary Unit 2022 Year in Review The Elgin Auxiliary Unit has an operational capacity of 14 members. Since March 16, 2020, the majority of members within the OPP Auxiliary Program were stood down from active duty, while the organization addressed COVID-19 restrictions. On June 8, 2020, the Auxiliary program began implementing a three-phased approach for its members to begin returning to active duty. Due to the resurgence of COVID 19 member’s attendance and assistance was limited. Several members were successful in achieving full-time status and others departed the program for personal reasons. A plan to actively recruit members to the unit commenced in late December and will continue into the new year. PC Alexandria CULLEN was presented with the Keirstead Award for Outstanding contributions to the OPP Auxiliary Program. (Pictured with Insp LOUCAS and PC WIEBE) 6 2020 - 2022 Action Plan Our Annual Business Plan has been changed to a three-year Action Plan to coincide with the new OPP three-year Strategic Plan. Our 2020 - 2022 Action Plan priorities as identified with community and Police Service Board consultation are: 1.Crime -To prevent and investigate property crime. -Continued support and engagement in the intelligence-led policing-crime abatement strategy. (ILP-CAS).-Work in collaboration with local community resources/groups to facilitate a trusted and victim-centered approach in our processes, policies, and programs. 2.Traffic -Concentrating on “The Big Four” causal factors of fatal, personal injury, and property damagecollisions which include: impaired driving, speeding/aggressive driving, inattentive/distracteddriving, and seat belt use.-To sustain a continuous and year-round focus on the causal factors of motorized vehicle collisions on our roadways, waterways, and trails.3.Other-Streamline collision reporting through the implementation of a Detachment Collision ReportingCentre (CRC).-Identify and implement co-response options such as our Mental Crisis Response Team (MCRT) for non-police-related demands for service. -Develop and finalize a transfer of care protocol with the St. Thomas Elgin General Hospital(STEGH). Crime Management Plan Elgin County Detachment has a comprehensive Crime Management Plan that is administered through the leadership of Regional Detective Sergeant Victoria Loucks. The Crime Unit includes five detectives assigned to major case investigations and three detectives assigned to the Community Street Crime Unit (CSCU). The CSCU is responsible for investigating property crimes and drug investigations. The Domestic Violence Investigator position was vacated in 2022 and a process is being established to replace this member.The Crime Unit is responsible for oversight and investigation of all serious crimes that occur in our detachment area. The foundation of the plan supports the OPP Results Driven Policing methodology and focuses on public safety through crime prevention and investigative excellence. 7 Traffic Management Strategy Elgin County Detachment has developed a Traffic Management Strategy with a goal of reducing motor vehicle collisions, specifically those that result in injury and death. Our focus in 2022 continued to be enforcement and education around aggressive driving, impaired driving, seat belt use, and distracted driving. These four driving habits are within complete control of the driver and together can have the largest impact on road safety. Elgin County Detachment continues to employ a Traffic Management Unit (TMU) responsible for enhanced traffic enforcement within Elgin County. Our TMU is dedicated to responding to community-identified traffic issues as well as issues identified through analysis by our Regional Analyst and the Focused Patrol Program. The unit continues to utilize speed measuring devices to capture data and coordinate responses to traffic concerns. Community Policing Committees Elgin County OPP is very fortunate to have a strong, well-established network of Community Policing Committees to represent the municipalities we serve. We work in partnership with our committees to identify and resolve issues of crime and traffic concerns that are identified by the community. Additionally, our committee members volunteer countless hours of their time to support many community initiatives; particularly those that assist children, the elderly, and vulnerable groups. Elgin County has Community Policing Committees located in West Elgin, Southwold, Dutton- Dunwich, Port Stanley, Belmont, Malahide, and Bayham. Elgin County OPP is very appreciative of the hard work all of our committees do to support their community and the OPP. Although hampered by the COVID-19 pandemic, we continue to liaise with our committees using the Ontario Mobilization & Engagement Model of Community Policing. Additionally, all of our committees are now using the model as a guide to assist them in setting priorities and objectives. 8 Community Mobilization and Engagement What is Community Mobilization and Engagement? Elgin County OPP follows Ontario's Community Mobilization and Engagement Model of Community Policing. Prevention and early intervention by collaboratively working with community partners have proven effective in providing the greatest impact and lasting solutions for crime reduction and preventing victimization. Building strong relationships with community residents and stakeholders remains an effective and efficient method of preventing crime and increasing the quality of life for the residents of Elgin County. This approach allows for more flexibility in addressing policing needs and priorities at the local level, by involving community residents in efforts to improve the overall quality of life in their communities. Community mobilization and engagement also allows for a fundamental shift in police work from the traditional response to calls for service towards a more holistic approach that builds upon localized community capacity to address the risk factors associated with crime and victimization. The goal of engaging the community is to move from police-led initiatives to community-led initiatives that contribute to the safety of all. The following Community Mobilization Projects remain a priority for Elgin County OPP: •Elgin Community Drug and Alcohol Strategy Development •Elder Abuse Prevention •Mental Health and Crisis Response Team •Police and Hospital Transition Framework •Senior Frauds/Scams •Rapid Response Working Group – Alzheimer’s Society 9 Elgin County Drug and Alcohol Strategy Based on community concerns, in 2018 the Elgin Situation Table identified a need for a comprehensive drug and alcohol strategy within our community. A dedicated workgroup/task force was formed with the primary focus of developing a collaborative plan based on a “Four Pillars” approach of prevention, treatment, harm reduction, and justice. The mission: Create, implement, and evaluate a comprehensive drug and alcohol strategy that meets the needs of our community based on the pillars of prevention, treatment, harm reduction, and justice. The vision: A safe and healthy Community in Elgin County without the negative impacts of drugs and alcohol. The workgroup has worked hard to continue to develop a community-based Drug and Alcohol Strategy, while navigating the challenges of the pandemic. Community Safety Officer / Media Officer Constable Brett PHAIR was identified as our Community Safety Officer (CSO) and media officer in 2022 and has continued to achieve successes with strengthening connections with community stakeholders, schools, and media partners. 10 MEDIA P/C PHAIR continued to work with our media partners within the County and surrounding area which has facilitated greater messaging for our communities regarding public safety, crime trends, and traffic issues. P/C PHAIR often provides reporting on regional issues for mainstream media at the request of West Region Headquarters. Social media continues to be a priority for P/C PHAIR which enables our communities to be instantly connected to investigations and police activities within their specific communities. SPECIAL PROJECTS ATV Patrols Marine Patrols Enhanced visibility on our roadways, waterways, and trails remains a priority for Elgin County OPP members. 11 ATV Patrols In recent years, Elgin County has experienced growth in rural trail usage with the establishment of the Talbot Trail ATV Club (TTAC). The TTAC have worked with several private property owners to establish over 100 kms of well-maintained ATV trails within Elgin County. As a result, ATV patrols along our county trails in response to community concerns has resulted in positive, community feedback regarding the enhanced OPP visibility and enforcement along our county trails. In 2022, Elgin County OPP received support in the acquisition of 2 ATV's dedicated to patrol the trails and be utilized during community events. Marine Unit Elgin County OPP marine members recorded over 156 hours of patrol during the 2022 season while responding to 65 calls for service. The marine unit is responsible for approximately 450 square kilometers of Lake Erie and covers approximately 220 kms of shoreline along the north shore of the Lake. Enhanced visibility along Lake Erie remains a priority for our marine operators to ensure the safety of community residents, swimmers, and boaters who enjoy our popular beaches including Port Glasgow, Port Stanley, Port Bruce, and Port Burwell along with Rondeau and Erieau. Through amalgamation, Elgin County OPP further conducts patrols and responds to calls for service along the shore of Lake Erie through to Essex County as well as Lake St. Clair and the Detroit River. 12 Community Street Crimes Unit The Elgin/Middlesex Community Street Crimes Unit (CSCU) have been extremely successful in 2022. The CSCU investigated 146 occurrences, executed 133 judicial warrants, charged 104 persons, and laid 675 charges. CSCU investigations required countless hours of investigative expertise from our members to maintain the safety and security of our community residents and business owners. Possess Stolen Property, Weapons – Number of charges: 16 Seized Items: • 2022 GMC Sierra Denali pickup • Polaris side by side • 5 Assorted Milwaukee hand tools (impact driver, reciprocating saw, angle grinder, circular saw,work light) • 2 Stolen licence plates • 12ga pump action shotgun • 4 Windows from an unknown job site • 2 Apple iPhones Oxford CSCU began investigating a suspect for the theft of multiple high end motor vehicles valued at over half a million dollars. On April 19, 2022, a pickup truck, that was later determined to be stolen, attended a gas station, filled up and drove off. The Elgin/Middlesex CSCU located the vehicle and the suspect was positively identified. After multiple attempts, the suspect was located and arrested. A subsequent search of the stolen vehicle yielded a black 12ga pump action shotgun as well as the keys to the stolen Polaris side-by-side and the tools stolen from the Oxford B&E (total value $93,900). Shoplifting: Number of charges: 11 Seized Items:• 75 grams Cocaine •3 vials Hydromorphone (2 microgram injection vials) • Remington 12ga pump action shotgun (barrel cut down) • x4 12ga shotgun shells from above gun (loaded in magazine tube) • .762 rifle round • 1 pill Dilaudid – 8mg • Guns parts (sawed off barrel, stock, handle) • x6 Spent/used 12ga shotgun shells • Drug packaging material On September 23, 2022, Huron OPP responded to a shoplifting/theft call. A male, later identified, stole a .22 cal Savage magazine from the store. Prior to the theft, the male had a conversation with store staff and made comments about having an SKS rifle and a large amount of ammunition. Huron OPP investigated and subsequently put out an officer safety BOLO. On September 26, 2022, the male returned to the store and staff contacted the OPP. The male was arrested and charged. Elgin/ Middlesex CSCU and Huron/Perth CSCU became involved and authored a Section 487.1 Telewarrant to Search. On September 26, 2022, members of the Elgin/Middlesex CSCU and Huron/ Perth CSCU executed the search warrant. Police located a loaded, sawed off 12ga shotgun, with four shells in the magazine tube and serial number obliterated. Spent shells, other gun parts were also located. Police seized 75gms of cocaine along with other indicia of drug trafficking (total value $8,764). Possess Stolen Property: Number of charges: 4 Seized Items: • 2019 Hyundai Tucson •28 Vicodin (Hydrocodone) • 6gms Fentanyl • 5.6gms Methamphetamine • Makita 2 Took Driver Set • Milwaukee ½” Drill • Segway Ninebot (battery powered scooters) • Ryobi 18V Battery • Milwaukee Shockwave Bit Set • Dewalt 20V Battery/Charger • Nike Air Jordan Shoes • Break and Enter Tools Elgin and Middlesex Counties experienced a surge in Break and Enters to car dealerships and auto service stations in 2022. On August 30, 2022, CSCU members located a stolen vehicle that was involved in previous break and enters. The suspect and another male were observed leaving the property and walking towards the stolen vehicle. CSCU intercepted both males and arrested them. The second male turned out to be the individual who was the subject of a previous search warrant executed by CSCU. Quantities of fentanyl and methamphetamine were located on the suspect along with the keys to the stolen vehicle. Members of Elgin/Middlesex CSCU and Oxford CSCU executed the search warrant resulting in police locating stolen property that assisted in solving thefts and break and enters in the area (approx. value $33,195). 13 19 All Calls for Service 2018-2022 All Calls for Service by Zone - 2022 20 Traffic Safety The safety of motorists on Elgin County roads has always remained a priority for Elgin Detachment. Our Traffic Management Team (TMU) is dedicated to enforcement and response to traffic complaints within the County. Elgin County OPP Officers conducted 690 static RIDE checks in 2022, including RIDE initiatives performed and funded through our RIDE Grant Funding Stream. For 2022, Elgin County was awarded $14,900 for RIDE checks, with all of the funds used to support RIDE checks throughout Elgin County. We have seen a significant increase in motor vehicle collisions in Elgin County in 2022 with a total of 1111. In 2021, our total collisions amounted to 887 for the year. The single largest causal factor increase during 2022 was animal related. Another factor for the increase was the implemenation of a Collision Reporting Centre which permits drivers from out of jurisdiction to report collisions to the Elgin County Detachment. We will continue to use statistical analysis and focus on targeted enforcement of Impaired Driving, Aggressive Driving, Seat Belt Use, and Distracted Driving to attempt to bring the total crashes down. These four factors can often be the difference between a minor crash with no injuries and a major crash resulting in injuries or death. Below are the comparison tables outlining collision statistics in Elgin County between 2021 – 2022. 21 Fatalities in Detachment Area: Total Collisions by Month Total Collisions by Primary Cause 22 Crime Prevention Throughout 2022, Elgin County Detachment continued our commitment to crime prevention. A large component of this goal is the pro-active education provided through media outlets, increased officer visibility, and adherence to the principles of Intelligence Led Policing. Using analytics from the Regional Analyst we identify areas of concern and assign officers to specific focused patrols related to crime and traffic trends. The creation of our Community Street Crimes Unit in conjunction with the expertise provided by our Crime Unit has increased the effectiveness of our investigations and provided targeted enforcement. 23 St. Thomas-Elgin Crime Stoppers Elgin County OPP continues to support the London-Elgin-Middlesex Crime Stoppers Program. Elgin Group Annual Billing Report The average 2022 municipal policing cost per property (for municipalities billed applying the OPP Billing Model) across the province (including the cost of all contract enhancements) is $354.80, a decrease of $0.26. The total estimated cost recovery is up by $5.9M or 1.4%. The 2022 Estimate of Base Services cost per property is a record low at $172.07. The trend of year over year increased Calls for Service workload allocation continues. The 2022 Base Services vs. Calls for Service workload allocation split is 51.3% : 48.7% (2021 - 53.1% : 46.9%). The total 2020 reconciled costs recovered under the billing model were slightly lower than estimated, a 0.2% reduction, while the total 2020 reconciled Base and Calls for Service costs were slightly higher than estimated, up 0.8% due to cost increases in benefits (WSIB, pensions, and termination pay). Overall, overtime cost increased slightly compared to estimated, up 0.6%. Court security and prisoner transportation costs were less than estimated by 20% and 37% respectively. Contract enhancements were 13% less than estimated. Elgin County OPP remain committed to the efficient implementation of cost effective policing and have implemented a number of strategies to reduce the use of overtime, including the creation of overlap shifts from 2:00 pm to 2:00 am, and noon to midnight shifts to match peak time frames for calls for service. In addition, there are target staffing policies that govern when officers are called in to work on overtime. 25 All Calls for Service by Hour of Day - 2022 Elgin Group Revenue Report - Criminal Record Checks In 2022, Criminal Record Check completion transitioned to an online application and are no longer completed at the local detachment level. R.I.D.E. Grant Each year, Elgin County OPP completes an application for a RIDE Grant through Mothers Against Drinking and Driving. In 2022, Elgin OPP received $14,800 to fund police officers at RIDE checks throughout the County, with the bulk of those checks occurring during the Festive RIDE Season. We are very proud and appreciative to be partners with Mothers Against Drinking and Driving in the fight to keep impaired drivers off our roadways. Elgin County OPP Supports our Members and the Communities We Police 2022 Childhood Flag Raising Ceremony Operation Freeze 2022 ELGIN GROUP POLICE SERVICES BOARD Municipality of Bayham | Municipality of Central Elgin | Municipality of Dutton Dunwich Municipality of West Elgin | Township of Malahide | Township of Southwold Corporation of the County of Elgin c/o Elgin Group Police Services Board 450 Sunset Drive St. Thomas, Ontario N5R 5V1 February 10, 2023 Dear Councils of the Elgin Group Police Services Board: Re: 2023 Budget Attached for your information is the Elgin Group Police Services Board Proposed Budget as approved through the following resolution at the January 30, 2023 meeting: “RESOLVED THAT the 2023 Draft Board Budget Report be approved and circulated to the participating municipalities.” Please note that the budget remains unchanged from 2022 with the exception of an increase under miscellaneous, due to an increase in insurance costs. Yours truly, Carolyn Krahn Secretary/Administrator Elgin Group Police Services Board Elgin Group Policing Police Services Board Budget Not Final Budget Budget YTD Actual Budget Actual Budget Actual 2023 2022 2022 2021 2021 2020 2020 Recoveries (36,235)(35,880)(33,156)(36,538)(36,997)(35,875)(34,959)Offsetting increased revenue from Municipal Partners or RIDE program for any budget increase is required Total Revenue (36,235)(35,880)(33,156)(36,538)(36,997)(35,875)(34,959) Wages 9200 9200 9000 9,200 9,200 9,200 8,450 Annually Chair receives $2000, Board Members $1500 x 4, $1200 Secretary/Treasurer Benefits 417 0 424 0 370 Total Wages & Benefits 9,200 9,200 9,417 9,200 9,624 9,200 8,820 Mileage 2000 2000 2,000 2,000 to and from meetings Travel-Other 430 430 430 430 Development 14000 14000 396 14,000 1,045 14,000 2,141 budgeted for 3 people to go to members conference, 5 members attending 1 seminar Purchased Services (RIDE)11329 0 13,254 0 13,539 Project Costs 0 500 1,000 1,000 1,000 OAPSB Miscellaneous 10605 10250 11513.63 9,908 12,074 9,245 10,459 Insurance in 2022 has gone up to $11,458 , OAPSB Membership 1634, Office Supplies (1000) Total Operating Costs 27,035 26,680 23,739 27,338 27,373 26,675 26,139 Net Income Total*0 0 (0)0 0 0 0 *Balance of costs billed back to Municipal Partners at year end by % of Households ELGIN GROUP POLICE SERVICES BOARD Municipality of Bayham | Municipality of Central Elgin | Municipality of Dutton Dunwich Municipality of West Elgin | Township of Malahide | Township of Southwold Corporation of the County of Elgin c/o Elgin Group Police Services Board 450 Sunset Drive St. Thomas, Ontario N5R 5V1 February 10, 2023 The Honourable David Lametti Minister of Justice and Attorney General of Canada 6023 Monk Blvd. Montréal, Quebec H4E 3H5 The Honourable Marco Mendicino Minister of Public Safety Confederation Building, Suite 203 House of Commons Ottawa, Ontario K1A 0A6 Dear Minister Lametti and Minister Mendicino: I write to you in my capacity as Chairman of the Elgin Group Police Services Board to urge immediate action from the federal government to improve Canada's bail system for the protection of the public and our heroic first responders. Fueling our call for reform is our experience with the bail system that quickly returns people accused of crimes to the community only to see them regularly and willfully disregard their release conditions. There is a growing call nationwide for systematic changes to prevent accused persons on bail from committing further criminal acts. The justice system needs to keep anyone who poses a threat to public safety off the streets, not only to protect our first responders, but also to protect our community as a whole. This protection starts with meaningful changes to the Criminal Code, an area solely within the federal government’s jurisdiction. In making this call to action, we understand that bail legislation must balance the rights of the accused, as outlined in Canada's Charter of Rights and Freedoms, with public safety and confidence in the criminal justice system. We also recognize that the imposition of restrictive bail conditions can lead to social marginalization and criminalization and can make it difficult for some individuals to complete their bail without breaching conditions. We understand that focusing solely on bail reform in isolation is unlikely to enhance public safety. Instead, we urge you to consider the following: 1.) Quick decisions on bail: This will help reduce the amount of time accused people spend in the community before they serve their sentences. 2.) Ready access to community resources: Homelessness, mental health issues, substance and addiction issues all make access to bail and adhering to bail conditions very challenging. 3.) Enhanced funding for bail supervision programs: These programs can be a cost-effective way to monitor accused people with higher risk or needs in the community and can help connect individuals with the resources and services they need. 4.) Inter-agency collaboration: Enhanced communication and collaboration among social service agencies, courts and police will improve the efficiency and effectiveness of bail. 5.) Data collection of bail statistics: Collecting meaningful data will help make evidence-based responses. We believe that these recommendations will help strengthen Canada’s bail system and enhance public safety, while also upholding the rights of accused individuals. Sincerely, Dave Jenkins Chairman Elgin Group Police Services Board Cc: Karen Vecchio, MP – Elgin-Middlesex-London Rob Flack, MPP – Elgin-Middlesex-London Local Municipal Partners Elgin Group Police Services Board Municipality of Bayham Housing Market Update for January 2023 Year-to-date *Based on residential data from the Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® MLS® System. All percentage changes are year-over-year comparisons Sold Listings, down 40% Year-to-date home sales numbered 3 units at the end of January 2023, this is down 40% compared to January 2022. No Change to New Listings Year-to-date there were 7 listings added by the end of January 2023, there was no change compared to the same period in 2022. Available inventory is up 600% **At the end of January 2023 there was 7.0 months of inventory, up from 1.0 months of inventory at the end of January 2022 **The year-to-date months of inventory figure is calculated as average active listings from January to current month/average sales from January to current Average Price is up 27.4% Year-to-date the average residential property in Municipality of Bayham sold for $863,300, up 27.4% compared to the same period in 2022. The trademark MLS®, Multiple Listing Service® and the associated logos are owned by the Canadian Real Estate Association (CREA) and identify the quality of service provided by real estate professionals who are members of CREA. The Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® operates the Multiple Listing Service® in the region. REALTOR® is a trademark, which identifies real estate professionals who are members of the Canadian Real Estate Association and, as such, subscribe to a high standard of professional service and to a strict Code of Ethics. Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® 6-65 Springbank Avenue, Woodstock, Ontario N4S 8V8 Phone: 519-539-3616 MUNICIPALITY OF BAYHAM REAL ESTATE MARKET REPORT FOR JANUARY 2023 The number of homes sold through the MLS® System of the Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® in Municipality of Bayham totaled 3 unit in January 2023. This was down 40% when compared to January 2022. In January 2023, the average price of homes sold was $863,300, an increase of 27.4% from January 2022. On a year-to-date basis the dollar volume of all sales totaled $2.5 million, down 23.5% compared to the same period in 2022. The number of new listings remained flat compared to January 2022. In January 2023 there were 7 new residential listings. There were 21 active residential listings on the market at the end of January, an increase of 320% compared to January 2022. Months of inventory numbered 7.0 months at the end of January 2023, up from 1.0 months to the end of January 2022. The number of months of inventory is the number of months it would take to sell current inventories at the current rate of sales activity. CONTACT: EXEC. OFFICER NICOLE BOWMAN WIDREB PRESIDENT GOV'T RELATIONS CHAIR ANTHONY MONTANARO FRED FREEMAN Anthony.Montanaro@century21.ca ffreeman@oxford.net nicole@witaar.ca 905-334-2016 519-421-5714 519-532-4078 MARKET REPORT NOTICE FOR CHANGES TO BAYHAM’S PROCEDURAL BY-LAW NOTICE is hereby given in accordance with By-law No. 2007-121, that at the March 16, 2023 Regular Meeting of Council, Council will consider adopting changes to its Procedural By-Law. Staff will be presenting a consolidated Procedural By-Law having a new by-law number to capture any passed amendments as well as adding further committee procedure language. CALL FOR APPLICATIONS – COMMITTEE MEMBERS Applications are now open to be considered to be on a Committee of Council for the Municipality of Bayham. The following vacancies are available: Waterfront Advisory Committee – Four (4) Members Museum Advisory Committee – Four (4) Members Property Standards Committee – Three (3) Members Those interested are to submit an application through the Municipal Website under “Forms” by March 24, 2023. Additional information and specific qualifications for each of the committees listed above can also be found on the Municipal Website on the “Boards & Committees” page. Please direct any inquiries to Meagan Elliott, Deputy Clerk – melliott@bayham.on.ca. Personal information collected in response to this notice will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act. REPORT TREASURY DEPARTMENT TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: March 2, 2023 REPORT: TR-09/23 FILE NO. SUBJECT: CHARITABLE REBATE TAX PROGRAM BACKGROUND: This Report is from the January 19, 2023 Council meeting, where correspondence from Paul Trombley was received, requesting tax relief for their property owned by a registered charity. Council passed the following motion: Moved by: Councillor Emerson Seconded by: Councillor Froese THAT the correspondence from Paul Trombley re Tax Relief Request be received for information; AND THAT staff bring back to Council a Report on property tax relief for charities, including budgetary impacts, for further consideration. DISCUSSION: Staff reached out to local treasurers and the Elgin County Treasurer to determine the number of applications received yearly and the corresponding by-laws/programs in place. Staff were advised that, annually, less than five (5) applications are received. The County of Elgin has By-Law 07-23, Charitable Tax Rebate Program, in place with 40 percent being the rebate for eligible charities of their property taxes. After a review of the request, staff has identified the annual impact is $2,500, subject to any additional applications which could be submitted. This tax loss can be adjusted in our annual budgeted tax revenues, as the Municipality budgets a net neutral tax on growth/loss. This Program would start effective the 2023 taxation year, so formal applications would not be live and able to be filed until Q4 2023 for rebate. Applications would remain open until the last business day of February of the following calendar year (ex. 2024). Bayham would act as the intake and it would be administered as a County Program since the By-law is already in force and effect. This approach is consistent with other lower tiers in Elgin, such as Southwold, as they administer two (2) applications on average per annum. It is expected that, at this time, two (2) property owners in Bayham could potentially qualify for this Program, so tax impacts are expected to be minimal. ATTACHMENTS 1. Charitable Organizations Property Tax Rebate Application 2. Sample Calculation 3. County of Elgin By-Law 07-23, as amended RECOMMENDATION 1. THAT Report TR-09/23 re Charitable Rebate Tax Program be received for information; 2. AND THAT staff be directed to post the Charitable Rebate Tax Application on the website, effective for the 2023 taxation year; 3. AND THAT staff be directed to send correspondence to Paul Trombley from Family Foundations Institute. Respectfully submitted: Reviewed by: Lorne James, CPA, CA Thomas Thayer, CMO Treasurer CAO|Clerk Charitable Organizations Property Tax Rebate Application Municipal Act, 2001, Section 361.(1) The deadline for submitting an annual application is the last day of February of the year following the taxation year to which the application relates. Statement of amount of property taxes required to be paid by the Charitable Organization: This is to confirm that in the calendar year ___________, ________________________ (name of charitable organization) will be/was required to pay $___________ in property taxes for the period of _________ (year/month/day) to ____________ with respect to the property it occupies at the address below. (year/month/day) Property address: _______________________________________________ Rentable area occupied by charity: square feet Rentable area of entire building(s) at this property: square feet Landlord Full Name Address Charitable Organization’s Registration Number from Canada Revenue Agency Certification (to be signed by an authorized signing charitable organization officer) I/We certify that the above information is correct. Name (Please print clearly) Title Signature Date Charitable Organization Contact Full name Title Daytime telephone number Email address Please include the following with your application: 1. A copy of the tax bill (or lease if applicable) that sets out the amount of property taxes required to be paid by the charitable organization; and/or 2. A statement/invoice from the landlord of amount of property taxes required to be paid by the charitable organization. This statement and supporting documentation should be mailed to: Treasurer The Corporation of Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON N0J 1Y0 ROLL NO. 34-01-000-000-00000-0000 OWNER APPLICATION DATE 2023-XX-XX 2022 ASSESSMENT 892000 CTNS 2022 Tax Rates Bayham 0.00675167 CT 0.4613 2,409.00$ Twp Charity Rebate County of Elgin 0.00635462 CT 0.43417 2,267.33$ County Charity Rebate Education 0.00153000 CT 0.10453 545.90$ Ed Charity Rebate 0.01463629 5,222.23$ Tax Clearing 2022 TAXES LEVIED 13,055.57$ EFFECTIVE DAYS IN 2022 365 /ANNUAL DAYS 365 CHARITY REBATE PERCENTAGE 40% 2022 TOTAL REBATE 5,222.23$ 2022 Interim Rebate Issued -$ BALANCE OF REBATE OWING 5,222.23$ Apply against Final Installment -$ Balance Paid by Cheque 5,222.23$ Prepared by: Signature: Date: Appendix B: CHARITY REBATE 2022 (SAMPLE) Tax Account Adjustments REPORT CLERK TO: Mayor & Members of Council FROM: Meagan Elliott, Deputy Clerk DATE: March 2, 2023 REPORT: CL-03/23 SUBJECT: BAYHAM BENCH PROGRAM SPONSORSHIP POLICY BACKGROUND At the January 19, 2023 Council Meeting, Council received Report PS-023/23 re Bayham Bench Sponsorship Program and passed the following motion: THAT Report PS-02/23 re Bayham Bench Sponsorship Program be received for information; AND THAT staff proceed with Option 2 in Report PS-02/23 with respect to existing bench installations under the Bench Program, with the provision that if a sponsor does not wish to renew their sponsorship, the ability to sponsor an existing bench would be first-come, first-served; AND THAT staff proceed with Option 3 in Report PS-02/23 with respect to all new bench installations under a revised Bench Program; AND THAT a revised Bayham Bench Policy be presented to Council for review and adoption; AND THAT an appropriate by-law be brought forward for Council’s consideration. In accordance, the Manager of Public Works|Drainage Superintendent and Deputy Clerk collaborated on the draft of a Bench Program Sponsorship Policy, incorporating the direction of Council. With respect to existing benches, the Option requested by Council is as follows: Option 2 - Staff would reach out to sponsor and offer another chance to sponsor the bench for ten (10) years at the same rate as Option 1. The cost would cover new boards and paint, if required. With respect to new bench installations, the Option requested by Council is as follows: Option 3 - The new cost of the Bayham Bench Program is fully funded by the sponsor at a cost of $1,000 for ten (10) years. Full cost recovery. DISCUSSION The draft Policy is attached to this Report for consideration. Sponsors whose sponsorships are lapsing will be given 10 business days to assent to continued sponsorship at the $300 price point. If they do not wish to continue with sponsorship, the existing bench will be deem open for anyone to sponsor for $300. All new sponsorships for benches will be at the $1,000 price point, which is cost recovery. ATTACHMENTS 1. Draft Bench Program Sponsorship Policy RECOMMENDATION 1. THAT Report CL-03/23 re Bayham Bench Program Sponsorship Policy be received for information; 2. AND THAT the appropriate by-law be brought forward to adopt the policy as presented. Respectively Submitted by: Reviewed by: Meagan Elliott Thomas Thayer, CMO Deputy Clerk CAO|Clerk Bench Program Sponsorship Policy Section 1 - Purpose The Council of the Municipality of Bayham is desirous of offering a Bench Program. Benches with a customizable plaque are able to be sponsored through an application process as outlined below. Section 2 - Procedure Those interested to sponsor a bench shall apply through the applicable application form provided on the Municipal Website. Sponsors have an option to erect a new bench and plaque, or re-sponsor an existing bench and plaque. The sponsorship cost for a new bench and a re-sponsored bench are: I. New Bench – $1,000 II. Re-sponsored bench – $300 New benches will consist of two painted steel frames and 5 boards at 1.8m in length. During the application process, Sponsors shall choose their bench location from an approved list of locations determined by the Manager of Public Works or designate and will be required to enter into an agreement to finalize the sponsorship. The option to re-sponsor a bench will only be available if the original purchaser does not wish to re-sponsor. The Bayham Bench Program Sponsorship will last for a period of ten (10) years from the date that is signed on the agreement. Owners will be contacted through the information provided on the bench application to advise of the renewal option before being offered to new Sponsors. If the original Sponsor does not advise of their desire to re-sponsor said bench within ten (10) business days of being contacted by the Municipality, the bench will be considered available to other interested parties. Desired wording for the plaque will be provided by the Sponsor on the application form and is subject to approval by the Municipality and spacing availability. Sponsors will be provided a donation/tax receipt from the Municipality upon request. Section 3 – Administration The Bayham Bench Sponsorship Program will be coordinated by municipal staff through the applicable application form(s) as amended as required. REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, CMO, CAO|Clerk DATE: March 2, 2023 REPORT: CAO-14/23 SUBJECT: SITE PLAN AGREEMENT – 2434378 ONTARIO LTD. (INNOVATIVE QUALITY MANUFACTURING INC.) – 56568 TALBOT LINE, BAYHAM (APPLICATION NO. SPA-04/22) BACKGROUND At its June 2, 2022 meeting, Council received Report DS-34/22 re Bill 109, the More Homes for Everyone Act, 2022. Report DS-34/22 presented Council with amendments to the Municipality’s existing site plan control by-law – By-law No. 2016-047 – and recommended that, to ensure compliance with Bill 109, More Homes for Everyone Act, 2022, the Chief Administrative Officer (CAO) be appointed to be the Site Plan Control approval authority for the Municipality. Council passed the following motion: Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-34/22 regarding Bill 109, the More Homes for Everyone Act, 2022, be received for information; AND THAT in consideration of the IBI Group Memorandum, dated May 26, 2022, Council directs staff to proceed with Option 3; AND THAT an Appointment By-law be brought forward to appoint the Municipality of Bayham’s Chief Administrative Officer (CAO) as the approval authority for Site Plan Control applications. Council subsequently adopted By-law No. 2022-046, Site Plan Control By-law, on June 16, 2022. The CAO’s delegated authority is assigned under Section 6(1) of By-law No. 2022-046. In August 2022, 2434378 Ontario Limited (Innovative Quality Manufacturing Inc.) submitted a Site Plan Control Application for the property known municipally as 56568 Talbot Line, Bayham. The application was deemed complete by Planning staff in January 2023. DISCUSSION 2434378 Ontario Limited (Innovative Quality Manufacturing Inc.) are expanding their existing manufacturing welding business by constructing a 929 m2 (10,000 ft2) addition to the existing 2100 m2 (22,604 ft2) operation. The grading on the site was revised to accommodate the expansion and ensure that downspouts and surface water drainage remained on the subject lands while promoting flow to the new fire pond. The new fire pond will have a dry hydrant for fire protection. Two additional berms on the northwest and north portions of the site are also to assist in containment of surface water while providing necessary buffering from adjacent lands. A new heavy-duty silt fence will be installed to discourage runoff. A new septic bed is to be installed as well, and the fire routes and parking areas are to be properly lined. Long Point Region Conservation Authority (LPRCA) was not circulated as the works are proposed outside of their Regulated area. As the CAO is the delegated authority for Site Plan Control approval, this information is provided for informational purposes only. ATTACHMENTS 1. Site Plan Control Application – 2434378 Ontario Limited (Innovative Quality Manufacturing Inc.), 56568 Talbot Line, Bayham 2. Executed Agreement between The Corporation of the Municipality of Bayham and 2434378 Ontario Limited (Innovative Quality Manufacturing Inc.), 56568 Talbot Line, Bayham RECOMMENDATION 1. THAT Report CAO-14/23 re Site Plan Agreement – 2434378 Ontario Limited (Innovative Quality Manufacturing Inc.) – 56568 Talbot Line, Bayham (Application No. SPA-04/22) be received for information. Respectfully Submitted by: Thomas Thayer, CMO CAO|Clerk REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, CMO, CAO|Clerk DATE: March 2, 2023 REPORT: CAO-15/23 SUBJECT: PROPOSED REDISTRIBUTION OF FEDERAL ELECTION DISTRICTS – ONTARIO FINAL REPORT BACKGROUND: The Federal Electoral Boundaries Commission for the Province of Ontario (the Commission) is an independent body charged with readjusting the electoral boundaries under the Electoral Boundaries Readjustment Act (the Act). On August 19, 2022, the Commission released its proposed new electoral map for consideration at public hearings this fall. The population in Ontario has increased from 12,851,821 in 2011 to 14,223,942 in 2021. Thus, the representation formula in the Constitution Act, 1867 has determined that Ontario has been allocated 122 seats, raising the total number of electoral districts in the province from 121 from the last redistribution plan prepared in 2012. The Act directs the Commission to ensure that the population in each electoral district shall, as closely as reasonably possible, correspond to the electoral quota for the province. The quota for electoral districts in Ontario is 116,590, which was established by dividing the census population by the number of electoral districts assigned to the province. The Act permits the Commission to depart from the quota where necessary or desirable in order to:  respect the community of interest or community of identity in, or the historical pattern of an electoral district in the province, or  maintain a manageable geographic size for electoral districts in sparsely populated, rural or northern regions of the province. When considering these factors, the Commission must make every effort to ensure that, except in circumstances it views as extraordinary, the population of each electoral district in the province remains within 25% (plus or minus) of the electoral quota. The upper limit of deviation from the quota is 145,738, and the lower limit of deviation from the quota is 87,443. During the first iteration of the proposed redistribution of Federal election districts, the Commission proposed changes to the existing districts affecting Elgin County, including splitting Central Elgin and Southwold and shifting St. Thomas into a proposed district with south London. The proposal was identified and presented to Council at the September 15, 2022 meeting via Report CAO-50/22. Council passed the following motion: Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-50/22 re Proposed Redistribution of Federal Electoral Districts be received for information; AND THAT the Municipality of Bayham coordinate efforts with Elgin County and the City of St. Thomas to represent interests and concerns pertaining to the proposed federal electoral boundary districts; AND THAT the Municipality of Bayham develop a written submission for the Federal Electoral Boundaries Commission for the Province of Ontario; AND THAT the written submission’s guiding principle be that Elgin County and the City of St. Thomas remain fully contained and represented with one federal electoral district. Correspondence was drafted and provided to Elgin County and the Elgin-Middlesex Member of Parliament (MP) identifying area concerns and guiding principles. On February 10, 2023, the Municipality was advised that the Commission tabled its Final Report for consideration by the House of Commons, which took into account thousands of pieces of correspondence and information provided through various media to the Commission received during their Consultation and Public Engagement process. DISCUSSION The Commission elaborates on the information received during the public on their website for the proposed redistribution. They categorize input into three categories: 1) Issues that were beyond the mandate of the Commission; 2) Submissions that raised concerns that were not accurate or valid; and, 3) Submissions adopted by the Commission. Of particular note under the third category is the sub-category entitled: “The value of maintaining the established partnerships of municipalities, regions and counties”, which includes the following language: “While the Commission is not mandated to draw district lines according to municipal, regional or county boundaries, we were urged repeatedly to keep municipalities whole wherever possible. We found many of these arguments highly compelling and supportive of effective representation. Municipal leaders – especially those in smaller municipalities – expressed concerns where the proposed redistribution plan split their community across districts, creating the additional burden of having to liaise with multiple elected representatives. For their part, elected representatives described synergies and alignments with municipal leaders and other stakeholders as essential in advancing the needs of the district. One MP noted this is where the rubber meets the road in terms of his capacity to be an effective representative of his district in Ottawa. Finally, from the perspective of residents of smaller communities, such communities tend to be fairly good proxies for groups of people who share a common interest and electoral boundaries should respect the boundaries of their communities. Based on these submissions, the Commission found it important to consider and recognize the role of these local building blocks in effective representation. We are mindful that the alignment of federal boundaries with those of lower-level jurisdictions can help to facilitate more coordinated action among representatives at different levels in the advocacy, funding and delivery of complex services, and in major economic development initiatives.” Bayham’s concerns were specific in providing support to those municipalities in Elgin County (Southwold and Central Elgin) that were proposed to be split in two, as well as strong consideration for ensuring Elgin County and St. Thomas remaining in one district as both entities have a history of support and partnership on a variety of services and ventures. The Commission agreed with Elgin County and area municipalities, providing the following rationale: “The County of Elgin, an upper-tier municipality, expressed concern that under the proposed redistribution plan, two of its seven constituent municipalities, namely the Municipality of Central Elgin and the Township of Southwold, were split between two federal districts. The County made a persuasive case, supported by submissions from the Township of Southwold and the Municipality of Central Elgin. There was further support for this reconfiguration from the Town of Aylmer with its shared local identity with these communities, from the Municipality of Dutton/Dunwich with its partnership through Elgin County with the City of St. Thomas, and from the Municipality of Bayham which coordinates efforts with Elgin County and the City of St. Thomas. The Commission also heard that St. Thomas's interests are aligned with the more rural character of Elgin County and not the City of London. The Commission recognized that placing the whole of the County of Elgin in one district along with the City of St. Thomas respected communities of interest and preserved relationships fostering effective representation.” The revised, proposed boundaries for federal electoral districts now propose to keep Elgin County and St. Thomas as a whole entity, including it with southern London, which was the intent of the correspondence drafted in 2022 on this matter. The proposed federal electoral district is called Elgin-St. Thomas- London South and encompasses the following areas: “The final district of Elgin—St. Thomas—London South encompasses the entirety of the County of Elgin, the City of St. Thomas, and the portions of the City of London south of Southdale Road, Exeter Road, and Highway 401. This represents the less urban areas within the City of London's boundaries, including the community of Lambeth. This portion of London was part of the existing district of Elgin—Middlesex—London, providing for historical continuity.” A map depicting Southwestern Ontario’s newly-drafted proposed electoral districts is attached for Council’s information and, should Council be amenable, a Letter of Support can be provided to the MP in this regard. ATTACHMENTS 1. Map – Southwestern Ontario – Proposed Electoral Districts – Final Report RECOMMENDATION 1. THAT Report CAO-15/23 re Proposed Redistribution of Federal Electoral Districts – Ontario Final Report be received for information; 2. AND THAT the Municipality of Bayham provide a Letter of Support to Bayham’s Member of Parliament (MP) for the Federal Electoral Boundaries Commission for the Province of Ontario, in support of a unified Elgin County and City of St. Thomas, represented by one federal electoral district. Submitted by: Thomas Thayer, CMO CAO|Clerk GEORGIAN BAY ISLANDSNATIONAL PARK OF CANADAPARC NATIONAL DU CANADADES ÎLES-DE-LA-BAIE-GEORGIENNE POINT PELEENATIONAL PARKOF CANADA PARC NATIONALDU CANADADE LA POINTE-PELÉE ³²UNITED STATES OF AMERICAÉTATS-UNIS D'AMÉRIQUE UNITED STATES OF AMERICAÉTATS-UNIS D'AMÉRIQUE OILSPRINGS ADELAIDE-METCALFE SOUTH HURON THAMESCENTRE TILLSONBURG SIX NATIONS 40 G R I M S B Y WELLAND MORRIS-TURNBERRY HANOVER SOUTH BRUCE MULMUR ERIN HALTONHILLS NEWTECUMSETH CALEDON ORO-MEDONTEAURORA NEWBURY STRATHROY-CARADOC WEST ELGIN WEST LINCOLN ASHFIELD-COLBORNE-WAWANOSH SOUTHGATE GRAND VALLEYMELANCTHON EASTGARAFRAXA PENETANGUISHENE MONO KING CHIPPEWAS OF GEORGINA ISLANDFIRST NATION PICKERING ESSEX ST. CLAIR HURON EAST EAST ZORRA-TAVISTOCK WEST GREY WELLINGTON NORTH WASAGABEACH ADJALA-TOSORONTIOMUSKOKALAKES SEVERN PLYMPTON-WYOMING ENNISKILLEN BLUEWATER LUCANBIDDULPH WEST PERTH SOUTHWOLD AYLMER PERTH EAST MALAHIDE BLANDFORD-BLENHEIM NORTH PERTH WELLESLEY GREY HIGHLANDS CAMBRIDGEMIDLAND CHIPPEWAS OF RAMAFIRST NATION KINGSVILLE CENTRAL HURON CHATSWORTH MINTO MEAFORD THE BLUEMOUNTAINS UXBRIDGE BROCK WARWICK MORAVIAN 47 SOUTHWEST MIDDLESEX INGERSOLL SOUTH-WESTOXFORD NORWICH BROCKTON SARNIA ZORRA BAYHAM KINCARDINE NORTHHURON ARRAN-ELDERSLIE HOWICK COLLINGWOOD VAUGHAN LASALLE NORTH MIDDLESEX WILMOT LINCOLN MAPLETON AMARANTH PUSLINCH ESSA RAMARA TECUMSEH SARNIA 45 PETROLIA NIAGAR A- O N- THE-LA K E GODERICH TINY EASTGWILLIMBURY WHITCHURCH-STOUFFVILLENORTHDUMFRIES KITCHENER GUELPH/ERAMOSA WAHTA MOHAWKTERRITORY BARRIE NEWMARKET RICHMONDHILLMARKHAM WINDSOR DUTTON/DUNWICH LONDON PERTH SOUTH BRANT PELHAM ST.CATHARINES SAUG E E N 29CENTREWELLINGTON ORANGEVILLE GEORGIANBAY TAY MILTON BRAMPTON AJAX OSHAWASCUGOG LAMBTONSHORES MUNSEE-DELAWARENATION 1 MIDDLESEX CENTRE NORFOLK COUNTY THOROLD NIAGARAFALLS WATERLOO MISSISS A U G A GRAVENHURST AMHERSTBURGPELEE WALPOLEISLAND 46 LEAMINGTON CHATHAM-KENT ST. MARYS STRATFORD HAMILTON PORTCOLBORNE FORT ERIE GEORGIANBLUFFS CHRISTIANISLAND 30 WOOLWICH CLEARVIEW INNISFIL WHITBYLAKESHORE DAWN-EUPHEMIA BROOKE-ALVINSTON SOUTH B R U C E PENINS U L A HURON-KINLOSS OWEN SOUND SPRINGWATER GEORGINA POINTEDWARD KETTLEPOINT 44 ONEIDA 41 CENTRALELGIN NEWCREDIT 40A WAINFLEET SAUGEENSHORES BRADFORD WESTGWILLIMBURY B U R L I N G T O N OAKVILLE ORILLIA ST. THOMAS WOODSTOCK BRA N T F O R D HALDIMAND COUNTY SHELBURNE GUELPH CLARINGTONKAWARTHA LAKESWELLINGTON GREY HURON KAWARTHALAKES LAMBTON OXFORD DURHAM CHATHAM-KENT WATERLOO DUFFERIN MUSKOKA YORK TORONTO PEEL HALTON ELGIN ESSEX NIAGARA PERTH SIMCOE MIDDLESEX BRUCE CAMBRIDG E HURON—BRUCE MIDDLESEX—LONDON FLAMBOROUGH—GLANBROOK—BRANT NORTH FLAMBOROUGH—GLANBROOK—BRANT-NORD NIAGARA WESTNIAGARA-OUEST 71 18 SARNIA—LAMBTON—BKEJWANONG OXFORD BRANTFORD — B R A N T S O U T H — S I X N A T I O N S BRANTFOR D — B R A N T - S U D — S I X N A T I O N S NEW TECUMSETH—GWILIMBURY 5 CHATHAM-KENT—LEAMINGTON PERTH—WELLINGTON KITCHENER—CONESTOGA BRUCE—GREY—OWEN SOUND SIMCOE—GREY SIMCOE NORTHSIMCOE-NORD 88 PARRY SOUND—MUSKOKA YORK—DURHAM 118 WELLINGTON—HALTON HILLS NORTH WELLINGTON—HALTON HILLS-NORD 57 72 DUFFERIN—CALEDON KING—VAUGHAN ESSEX HALDIMAND—NORFOLK BARRIE NORTH—SPRINGWATER—ORO-MEDONTE BARRIE-NORD—SPRINGWATER—ORO-MEDONTE 50 77 64 66 11 116 79 54 114 37 76 62 113 102 112 39 36 69 90 33 14 10 3 65 58 17 12 59 48 38 67 6311955 ELGIN—ST. THOMAS—LONDON SOUTHELGIN—ST. THOMAS—LONDON-SUD 13 1(SEE MAP OF TORONTO)(VOIR CARTE DE TORONTO) 1. AJAX3. AURORA—OAK RIDGES—RICHMOND HILL5. BARRIE SOUTH—INNISFIL / BARRIE-SUD—INNISFIL 8. BOWMANVILLE—OSHAWA NORTH / BOWMANVILLE—OSHAWA-NORD 9. BRAMPTON CENTRE / BRAMPTON-CENTRE10. BRAMPTON—CHINGUACOUSY PARK11. BRAMPTON EAST / BRAMPTON-EST12. BRAMPTON NORTH—CALEDON / BRAMPTON-NORD—CALEDON13. BRAMPTON SOUTH / BRAMPTON-SUD 37. HAMILTON EAST—STONEY CREEK / HAMILTON-EST—STONEY CREEK38. HAMILTON MOUNTAIN39. HAMILTON WEST—ANCASTER—DUNDAS / HAMILTON-OUEST—ANCASTER—DUNDAS48. KITCHENER CENTRE / KITCHENER-CENTRE50. KITCHENER SOUTH—HESPELER / KITCHENER-SUD—HESPELER53. LONDON CENTRE / LONDON-CENTRE54. LONDON—FANSHAWE55. LONDON WEST / LONDON-OUEST57. MARKHAM—STOUFFVILLE58. MARKHAM—THORNHILL59. MARKHAM—UNIONVILLE61. MILTON EAST—HALTON HILLS SOUTH / MILTON-EST—HALTON HILLS-SUD62. MISSISSAUGA CENTRE / MISSISSAUGA-CENTRE63. MISSISSAUGA EAST—COOKSVILLE / MISSISSAUGA-EST—COOKSVILLE64. MISSISSAUGA—ERIN MILLS65. MISSISSAUGA—LAKESHORE66. MISSISSAUGA—MALTON67. MISSISSAUGA—STREETSVILLE 71. NIAGARA NORTH / NIAGARA-NORD72. NIAGARA SOUTH / NIAGARA-SUD76. OAKVILLE EAST / OAKVILLE-EST77. OAKVILLE WEST / OAKVILLE-OUEST 112. VAUGHAN—THORNHILL113. VAUGHAN—WOODBRIDGE114. WATERLOO116. WHITBY118. WINDSOR—TECUMSEH119. WINDSOR WEST / WINDSOR-OUEST 69. NEWMARKET—AURORA 53 35 8 9 61 102. ST. CATHARINES 14. BRAMPTON WEST / BRAMPTON-OUEST17. BURLINGTON18. BURLINGTON NORTH—MILTON WEST / BURLINGTON-NORD—MILTON-OUEST33. GUELPH35. HALIBURTON—KAWARTHA LAKES36. HAMILTON CENTRE / HAMILTON-CENTRE 79. OSHAWA88. PICKERNG-BROOKLIN90. RICHMON HILL SOUTH / RICHMOND HILL-SUD LAKE ERIE LAC ÉRIÉ GEORGIAN BAY BAIE GEORGIENNE LAKE ONTARIO LAC ONTARIO LAKE HURON LAC HURON PIGEONBAY LONG POINTBAY NOTTAWASAGABAY LAKESIMCOE LAKE S T. C L AI R LAC SAI N T E- C L AI R E ¢ 0 4020 km THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-017 A BY-LAW TO AUTHORIZE THE EXECUTION OF A TEMPORARY USE AND DEMOLITION AGREEMENT BETWEEN BRADLEY ALLAN RIDDELL AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 4.12 of Municipality of Bayham Zoning By-law No. Z456-2003, provides that as a temporary use, an existing residence located on the subject property may remain in place and be occupied while a new residence is constructed on the subject property. AND WHEREAS the Property Owner has applied for a building permit for construction of a new residence at 8921 Mitchell Road, legally described as Concession 6 STR Pt Lots 117 & 118 RP11R5795 Part 2 and RP11R8854 Part 1, being Assessment Roll No. 3401-000-003-13725. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized and directed to execute the Temporary Use and Demolition Agreement with Bradley Allan Riddell attached hereto and forming part of this By-law and marked as Schedule “A”. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2nd DAY OF MARCH 2023. MAYOR CLERK SCHEDULE ‘A’ TO BY-LAW NO. 2023-017 THIS TEMPORARY USE AND DEMOLITION AGREEMENT DATED THE 2nd DAY OF MARCH 2023 BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (Hereinafter called the “Municipality”) -and- BRADLEY ALLAN RIDDELL (Hereinafter called the “Property Owner”) WHEREAS Section 4.12 of Municipality of Bayham Zoning By-law No. Z456-2003 (hereinafter referred to as the “By-law”), provides that as a temporary use, an existing residence located on the subject property may remain in place and be occupied while a new residence is constructed on the subject property; AND WHEREAS the Property Owner will apply for a building permit for construction of a new residence at 8921 Mitchell Road, legally described as Concession 6 STR Pt Lots 117 & 118, RP11R5795 Part 2 and RP11R8854 Part 1, Assessment Roll No. 3401-000-003-13725; AND WHEREAS the Property Owner commits to submitting a security deposit in the amount of $10,000.00 dollars to the Corporation of the Municipality of Bayham; AND IT IS HEREBY UNDERSTOOD AND AGREED by and between the parties hereto as follows: 1. The Owner agrees that the construction of the new residence shall be completed and occupied within two (2) years of the passing of this By-law. 2. The Owner may request a one-time one (1) year extension for the construction and occupancy of the new residence subject to the Municipality of Bayham Council approval. 3. The existing residence shall be demolished by the Property Owner within six (6) months of the issuance of an Occupancy Permit or within two (2) years of completion of construction of the new residence, whichever comes first. 4. The required $10,000.00 security deposit shall be paid by the property owner to the Municipality of Bayham in the form of a bank cheque, certified cheque or a certified Letter of Credit. The deposit will be refunded after the existing residence is completely demolished and all debris removed to the satisfaction of the Municipality of Bayham Chief Building Official. 5. Failure to comply with this Agreement will result in the Municipality of Bayham using the security deposit funds to demolish the existing residence and remove all debris. Any further costs for this demolition incurred by the Municipality will be added to the property taxes of the subject property Assessment Roll No. 3401-000-003-13725. Schedule ‘A’ to By-law No. 2023-017 Riddell 2 IN WITNESS WHEREOF the parties have executed this Agreement as at the date first stated above. SIGNED, SEALED AND DELIVERED Dated ) THE CORPORATION OF THE ) MUNICIPALITY OF BAYHAM ) ) ) ) __________________________________ ) Ed Ketchabaw, Mayor ) ) ) __________________________________ ) Thomas Thayer, Clerk ) ) ) ________________________________ ) __________________________________ Signature of Witness ) Bradley Allan Riddell, Property Owner THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-018 A BY-LAW TO ADOPT A BAYHAM BENCH PROGRAM AND BAYHAM BENCH PROGRAM SPONSORSHIP POLICY WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, provides a Municipality with the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS the Council of The Corporation of the Municipality of Bayham is desirous of continuing the Bayham Bench Program; AND WHEREAS it is prudent to have a policy to outline the mechanisms by which benches become sponsored; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Bayham Bench Program Sponsorship attached hereto as Schedule “A” and forming part of this by-law is hereby adopted; 2. AND THAT By-law No. 2016-105 is hereby repealed; 3. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2nd DAY OF MARCH 2023. ____________________________ _____________________________ MAYOR CLERK Bench Program Sponsorship Policy Section 1 - Purpose The Council of the Municipality of Bayham is desirous of offering a Bench Program. Benches with a customizable plaque are able to be sponsored through an application process as outlined below. Section 2 - Procedure Those interested to sponsor a bench shall apply through the applicable application form provided on the Municipal Website. Sponsors have an option to erect a new bench and plaque, or re-sponsor an existing bench and plaque. The sponsorship cost for a new bench and a re-sponsored bench are: I. New Bench – $1,000 II. Re-sponsored bench – $300 New benches will consist of two painted steel frames and 5 boards at 1.8m in length. During the application process, Sponsors shall choose their bench location from an approved list of locations determined by the Manager of Public Works or designate and will be required to enter into an agreement to finalize the sponsorship. The option to re-sponsor a bench will only be available if the original purchaser does not wish to re-sponsor. The Bayham Bench Program Sponsorship will last for a period of ten (10) years from the date that is signed on the agreement. Owners will be contacted through the information provided on the bench application to advise of the renewal option before being offered to new Sponsors. If the original Sponsor does not advise of their desire to re-sponsor said bench within ten (10) business days of being contacted by the Municipality, the bench will be considered available to other interested parties. Desired wording for the plaque will be provided by the Sponsor on the application form and is subject to approval by the Municipality and spacing availability. Sponsors will be provided a donation/tax receipt from the Municipality upon request. Section 3 – Administration The Bayham Bench Sponsorship Program will be coordinated by municipal staff through the applicable application form(s) as amended as required. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-019 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD MARCH 2, 2023 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held March 2, 2023 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2nd DAY OF MARCH 2023. ____________________________ _____________________________ MAYOR CLERK