HomeMy WebLinkAboutBy-law No. 2023-013THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
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A BY-LAW TO ESTABLISH A MUSEUM ADVISORY COMMITTEE
WHEREAS Section 224 of the Municipal Act 2001, S.O. 2001, c.25, as amended,
provides that the role of Council is to ensure that administrative practices are in place to
implement the decision of Council;
AND WHEREAS the Municipality of Bayham owns and operates the Port Burwell
Marine Museum and Port Burwell Historic Lighthouse;
AND WHEREAS Council for the Municipality of Bayham deems it desirable to establish
a Museum Advisory Committee to operate as a Committee of Council;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT a Museum Advisory Committee be established for the Municipality of
Bayham;
2. AND THAT the Committee operates in accordance with its Terms of Reference
attached hereto as Schedule "A"
3. AND THAT this by-law shall come into effect on the date of its passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16tn
DAY OF FEBRUARY 2023.
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MUSEUM ADVISORY
COMMITTEE
Terms of Reference
1. PURPOSE
The Museum Advisory Committee makes recommendations to Council in regards to
the operation of the Port Burwell Marine Museum and Lighthouse.
2. DUTIES
The Museum Advisory Committee reviews the Marine Museum and Lighthouse
policies and procedures for service, operation, and programming. The Committee
makes recommendations to Council on the long-term planning goals of the Museum
including review of artifacts, budget requirements, and special events.
3. MEMBERS
The Museum Advisory Committee is comprised of five (5) voting members consisting
of four (4) members of the public and one (1) member of Council. The appointed
member of Council shall be the Chair. The Mayor may attend meetings in an ex-
officio capacity and does not have a vote.
4. APPOINTMENTS & QUALIFICATIONS
Appointments will be carried out as outlined in the Advisory Board and Committee
Policy.
The ideal member for the Museum Advisory Committee should be:
A resident of Bayham
18 years of age or older
- Available for in person meetings held at the Municipal Office in Straffordville
Has previous experience being an Advisory Board or Committee member
Has knowledge of museum operations
- Knowledgeable of Bayham's history and nautical history
Staff members are not eligible to serve on an Advisory Board or Committee.
5. MEETINGS
The Museum Advisory Committee will meet a minimum of four (4) times a year with
Regular Meetings set quarterly by the Committee at the first meeting of the year.
Additional meetings may be scheduled by the call of the Chair if required.
6. ADMINISTRATIVE SUPPORT
The Planning Coord inatorl Deputy Clerk or designate will attend all meetings and be
responsible for the preparation and distribution of agendas and minutes. The
Planning Coordinatorl Deputy Clerk, for purposes of the Museum Advisory
Committee, is the primary Staff Resource.
Specific staff members or external stakeholders may be requested to attend
meetings from time to time, including a representative from the Elgin County
Archives.
Committee members cannot direct staff.
7. REPORTING RELATIONSHIP
Committees of Council provide recommendations to Council. Any motions passed by
the Committee that involve a recommendation to Council will be presented to Council
for consideration at the next available Regular Meeting agenda. Outcomes of
Council's consideration will be provided to the Committee on their next available
Regular Meeting agenda.
8. TERMINATION AND AMENDMENTS
This Committee shares the same term of Council unless otherwise stated. Council
may terminate or amend the terms at any time as deemed appropriate.
9. OTHER
Committee members are to operate and adhere to all provisions set out in the
Advisory Board and Committee Policy and the Council Procedural By-law.
Members of the Museum Advisory Committee are volunteers and do not receive
remuneration for their duties.