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HomeMy WebLinkAboutBy-law No. 2023-015THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2023-015 A BY-LAW TO ESTABLISH A JOINT CEMETERY BOARD WHEREAS Section 224 of the Municipal Act 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decision of Council; AND WHEREAS the operation and maintenance of cemeteries in the Municipality of Bayham is fulfilled through either the Municipality or individual cemetery boards; AND WHEREAS Council for the Municipality of Bayham deems it desirable for the individual cemetery boards to form a Joint Cemetery Board to operate as a Committee of Council; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT a Joint Cemetery Board be established for the Municipality of Bayham; 2. AND THAT the Board operates in accordance with its Terms of Reference attached hereto as Schedule "A" 3. AND THAT this by-law shall come into effect on the date of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16tn DAY OF FEBRUARY 2023. S �V 1 ` N" M rAV J►2 7P, x ty ILS siA11J:719MA JOINT CEMETERY BOARD Terms of Reference The Municipality of Bayham has several cemeteries within its boundaries that are operated by either an Individual Cemetery Board or by Municipal staff. The Joint Cemetery Board provides a vessel of communication from the Individual Cemetery Boards to Council. 2. DUTIES The Joint Cemetery Board co-ordinates and supports the efforts in pursuing consistency among the Bayham Cemetery Boards and ensuring compliance with the requirements of the Funeral, Burial, Cremation Services Act, 2002 (FBCSA) and Regulations, as amended. The Joint Cemetery Board makes recommendations to Council relating to cemetery operations and maintenance for all of Bayham's cemeteries listed herein. Below outlines the cemeteries that are operated by a board and without a board: Individual Board: • Straffordville Cemetery • Calton Cemetery Bayham West Cemetery ■ Guysboro Cemetery No Board: ■ Dobbie Cemetery • Best Cemetery * Smuck Cemetery Eden Cemetery Light Cemetery Edison Cemetery • Claus Cemetery Stanton Cemetery * Firby Cemetery Old Eden Cemetery Old Richmond (Godwin) Cemetery • Otter Valley Cemetery i Estherville Cemetery • Amerman Cemetery • Abandoned Cemetery • Hemlock Creek Cemetery • Hutchison Cemetery 3. MEMBERS The Joint Cemetery Board is comprised of one (1) voting member from each cemetery currently operating with a Board, and (1) member of Council. The appointed member of Council shall be appointed as Chair. The Mayor may attend meetings in an ex-officio capacity and does not have a vote. 4. APPOINTMENTS & QUALIFICATIONS Members of the Joint Cemetery Board are determined by the individual Cemetery Boards. Each individual Board is to select one (1) representative to be a member of the Joint Cemetery Board. Such selections are to be confirmed in writing to the municipality. Members of the Joint Cemetery Board are considered representatives of all listed cemeteries, regardless of the individual Cemetery Board that one represents. Appointments to the individual Cemetery Boards will be carried out as outlined in the Advisory Board and Committee Policy. Ideal applicants for individual Cemetery Boards should: Be a resident of Bayham 18 years of age or older Available for in person meetings held at the Municipal Office in Straffordville Have an interest in local history, heritage and genealogy Willing to assist with cemetery records, sales, internments, and licensed operators Staff members are not eligible to serve on an Advisory Board or Committee. 5. MEETINGS The Joint Cemetery Board will meet a minimum of two (2) times a year — once in April and once in November. Additional meetings, if required, may be scheduled in agreement between the Chair and the Clerk. 6. ADMINISTRATIVE SUPPORT The Deputy Clerk or designate will attend all meetings and be responsible for the preparation and distribution of agendas and minutes. The Treasurer is in charge of the business and affairs of the Cemeteries and will also be in attendance at each meeting. The Treasurer, for purposes of the Joint Cemetery Board, is the primary Staff Resource. Specific staff members or external stakeholders may be requested to attend meetings from time to time. Committee members cannot direct staff. 7. REPORTING RELATIONSHIP Committees of Council provide recommendations to Council. Any motions passed by the Committee that involve a recommendation to Council will be presented to Council for consideration at the next available Regular Meeting agenda. Outcomes of Council's consideration will be provided to the Committee on their next available Regular Meeting agenda. 8. TERMINATION AND AMENDMENTS This Committee shares the same term of Council unless otherwise stated. Council may terminate or amend the terms at any time as deemed appropriate. Committee members are to operate and adhere to all provisions set out in the Advisory Board and Committee Policy, the Council and Committee Procedural By- law, and the Cemetery By-law. Members of the Joint Cemetery Board are volunteers and do not receive remuneration for their duties.