HomeMy WebLinkAboutApril 07, 2016 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, April 7, 2016
7:00 p.m.
6:30 p.m. – Committee of Adjustment A-03/16 – 1841449 Ontario Inc. (Dyck)
A07/16 - Vogelsang
1. CALLTO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. DELEGATIONS
A. 7:05 p.m. – Brenda Slater, Municipal Property Assessment Corporation re 2016
Assessment Update
B. 7:20 p.m. - Elgin County Warden Bernie Wiehle and CAO Mark McDonald re overview of
County operations and key initiatives contemplated for 2016 and beyond
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held March 17, 2016
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report BL-03/16 by Randy White, Fire Chief/By-law Officer re Prohibited Animal By-law
Exemption
2016 Council Agenda April 7, 2016
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re 1841449 Ontario Inc. (Dyck) Minor Variance application
B. Notice of Public Meeting re Vogelsang Minor Variance application
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-15/16 by Bill Knifton, Chief Building Official/Drainage Superintendent re
Fearnley Drain Improvements
B. Report DS-16/16 by Bill Knifton, Chief Building Official/Drainage Superintendent re 1st
Quarter Report
C. Report DS-17/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Site Plan
Agreement – Port Burwell Periscope Playhouse Inc.
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Capstone Power Development re Update on the IESO’s Large Renewable Procurement I
(LRP I) and the Erie Shores Wind Farm 2 proposal
B. Elgin County re resolution from Town of Carleton Place
C. Elgin County re Environmental Compliance Application Approvals
D. Elgin County re 2015 Library Usage and Statistics Report
E. Elgin County re Creek Road ownership
F. Elgin County re Elgin County 2016 Budget
G. Alternative Land Use Services (ALUS) Elgin County Partnership Advisory Committee
(PAC) Minutes of meetings held January 27, 2016 and March 8, 2016
H. Minister Responsible for Seniors Affairs re Seniors Month in Ontario
I. Thames Valley District School Board re Attendance Area Review for the elementary French
Immersion Program in Elgin County
J. Healthy Communities Partnership Minutes of meeting held January 26, 2016, Healthy Kids
Community Challenge Physical Activity Theme Update and Financial Balance Sheet dated
March 14, 2016
2016 Council Agenda April 7, 2016
11.1.2 Requiring Action
A. Bayham Harbourfront Committee re Port Burwell East Beach Landscape Improvement
Proposal
B. EdisonFest Committee, a Sub Committee of Museums Bayham, Advisory Board &
Committee Resolution
11.2 Reports to Council
A. Report CAO-26/16 by Paul Shipway, CAO re Great Lakes Guardian Fund
B. Report CAO-27/16 by Paul Shipway, CAO re Green Energy Act
C. Report CAO-28/16 by Paul Shipway, CAO re 2016 Sidewalk Inventory – Assessment
D. Report CAO-29/16 by Paul Shipway, CAO re RFP 16-01 Public Space Recycling
Receptacles
12. BY-LAWS
A. By-Law 2016-022 A By-law to authorize the execution of a contribution agreement under
the Canada 150 Community Infrastructure Program
B. By-Law 2016-025 A By-law to authorize the execution of a site plan agreement between
Port Burwell Periscope Playhouse Inc. and the Municipality of Bayham
C. By-Law 2016-026 A By-law to authorize the execution of a development Agreement
between 1841449 Ontario Inc. and the Municipality of Bayham
D. By-Law 2016-027 A By-law to authorize the execution of an amending agreement
between the Municipaity of Bayham and Service Line Warranties of Canada
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.2 In Camera
A. Confidential Item regarding litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board and advice that is subject
to solicitor-client privilege, including communications necessary for that purpose (Municipal
Infrastructure)
B. Confidential Item regarding a proposed or pending acquisition or disposition of land by the
municipality or local board (Harbour)
14.3 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2016-028 Being a By-law to confirm all actions of Council
16 ADJOURNMENT
Delivering the
2016 Assessment Update
Municipality of Bayham
April 7 th, 2016
Brenda Slater
Account Manager
The Municipal Property Assessment Corporation determines
Current Value Assessments and classifications for all properties
in Ontario.
The Provincial Government passes legislation, sets assessment
policies and determines education tax rates. The Province also
operates an independent assessment appeal tribunal –the
Assessment Review Board (ARB).
Municipalities determine revenue requirements, set municipal tax
rates and collect property taxes to pay for your municipal services.
PROPERTY ASSESSMENT & PROPERTY TAXES
Police and
fire protection
Roads, sidewalks,
public transit
Waste
management
Parks & leisure
facilities
The Ontario
Property
Taxpayer
ONTARIO’S ASSESSMENT CYCLE
2008
2009-2012
Tax Years
January 1, 2008
(valuation date)
2012
2013-2016
Tax Years
January 1, 2012
(valuation date)
2016
2017-2020
Tax Years
January 1, 2016
(valuation date)
2012 ASSESSMENT UPDATE
2016 ASSESSMENT UPDATE
2016 ASSESSMENT UPDATE
2012 2012 Roll Delivery
2014 201620152016 Roll Delivery
Early and frequent engagement with constituents
NOVEMBER
2016
DECEMBER
2016
DATA COLLECTION & PREPARATION
Building permits
Sales reviews
Site variable update project
Farm forestry exemptions reviews
Requests for Reconsideration
Severances and Consolidations
Data integrity checks
MPAC initiated reviews
Process controls
Tax and Vacancy Applications
Municipal Requests
Appeals
Property Owner Enquiries
Data Touch Points
Bayham
1,100+ total
Level 1 -Methodology Guides
Comprehensive guides that explain assessment
methodology.
Level 2 –Market Valuation Reports
Comprehensive reports that explain how
assessment methodology was applied at the
sector level to value properties for the 2016
Assessment Update
Level 3 –Property Specific
Valuation Information
Detailed information that is
available through
secure‐access
only
TRANSPARENCY AND SHARED UNDERSTANDING
Benefits for municipalities:
Improved roll predictability and stability
Improved risk analysis
Opportunity to provide feedback
Benefits for property taxpayers:
No surprises
Increased satisfaction and confidence
Easy access to property information
Opportunity to provide feedback
No surprises
BENEFITS OF ADVANCED DISCLOSURE
Residential property owners will receive their Property Assessment
Notices starting April 18th
Farm Property Assessment Notices will be mailed October 11th
Multi-Residential and Business Notices will be mailed October 18th
THE NEW ASSESSMENTS WILL SERVE AS THE BASIS FOR
CALCULATING PROPERTY TAXES FOR 2017 –2020
2016 PROPERTY ASSESSMENT NOTICES
2016 ASSESSMENT UPDATE
The Residential
Experience
2016 PROPERTY ASSESSMENT NOTICE
2016 PROPERTY ASSESSMENT NOTICE
Municipal-specific Issue Date
CHANGES TO FILING A REVIEW (BILL 144)
Residential property owners have 120 days from the Issue Date of
their Property Assessment Notice to file a Request for
Reconsideration (RfR)
The RfR deadline for Bayham is August 16th, 2016
The Issue Date and RfR deadline are included on the Notice
The early delivery of Assessment Notices and a 120-day RfR
deadline will allow RfRs to be processed before Assessment Rolls
are sent to municipalities –greater stability and accuracy
2016 PROPERTY ASSESSMENT NOTICE
2016 Assessed Value
Assessment Overview
•Assessed Value as of January 1, 2016
•Assessed Value as of January 1, 2012
•Change between 2012 and 2016
2016 PROPERTY ASSESSMENT NOTICE
Contact information
Key information
•Property Classification
•Phase in Assessed Values
(2017-2020 tax years)
•RfR Deadline (by tax year)
2016 PROPERTY ASSESSMENT NOTICE
Property Details
How does MPAC assess my property?
Five major factors affecting
residential values
2016 PROPERTY ASSESSMENT NOTICE
Have questions about your
assessment?
Login to AboutMyProperty™
2016 PROPERTY ASSESSMENT NOTICE
Description of Ontario’s
property assessment system
HOW CAN I LEARN
MORE ABOUT MY
ASSESSMENT?
Through AboutMyProperty™
property owners can:
Access information on how their
property was assessed
Compare their assessment to
others in their community
Learn more about property values
through Market Trends (available
before login)
Login information is included on every
Notice mailed.
ABOUTMYPROPERTY.CA
STEP 1:Ask yourself : “could I have sold my property for the
assessed value on January 1, 2016?”
STEP 2:Visit aboutmyproperty.ca to review the information
MPAC has on file for your property.
STEP 3:Contact MPAC
STEP 4: File a Request for Reconsideration
STEP 5: File an appeal with the
Assessment Review Board
RESOLVING ASSESSMENT CONCERNS
We are here to help. Contact MPAC with any questions you may
have regarding your property assessment .
CALL our Customer Contact Centre 1 866 296-MPAC (6722)
1 877-889-MPAC (6722) TTY
ONLINE at mpac.ca
VISIT a local field office
WRITE to P.O. Box 9808, Toronto ON M1S 5T9
FAX 1 866 297 6703
If you have accessibility needs, please let us know how we can best accommodate you
CONTACT MPAC
ENHANCING
MUNICIPAL
ENGAGEMENT
Redesigned Municipal Connect™ launching April 4
•Increased transparency
•Improved stability and predictability in the municipal tax base
•Modern and flexible way to access assessment information
Access to 2016 base year values (2017-2020 tax years)
•Support municipal understanding of assessed values
•Early consultation/discussion for greater roll stability
•Insight into assessment at risk
MUNICIPAL CONNECT™
PRELIMINARY
MARKET TRENDS
RESIDENTIAL MARKET TRENDS
Ontario Municipality of Bayham
Property Type % Change Typical Value % Change Typical Value
Residential 4.3%1.3%
Single-family Detached 4.7%386,000 1.0%196,000
Waterfront 1.7%400,000 -1.6%255,500
Median 2016 base year assessment and median % change from 2016 tax year to 2017 tax year
QUESTIONS?
Presentation to Municipal Partners
April/May 2016
Agenda
- Introductory Remarks by Warden Bernie Wiehle
- PowerPoint High Level Overview by Mark McDonald
including:
1) Budget Highlights
2) Corporate Goals
3) Partnerships and Collaboration
4) Questions and Answers
2016 Budget Highlights
.1% tax rate increase
$2 increase on an average home with no assessment
increase
$64 million budget
Key Initiatives for 2016 (among others):
- Rebuilding Terrace Lodge ($30M)
- Continuing Community Improvement Plan (CIP)
- Bringing high speed internet to rural areas (SWIFT)
- Increase Ambulance Service in east end of County
Budget (continued)
- Health Recruitment supported
- $9M in capital funding for Roads
- Over $300,000 in new book purchases
- $40,000 grant to the Clean Water Program
- $250,000 to Hospital Redevelopment ($3.5M total)
Corporate Goals
There are 9 corporate goals.
We will focus on 2 of those today:
1) To forge community partnerships, and
2) To provide innovative and collaborative quality service
Collaboration
The County provides advice and assistance to local
municipal partners in the following ways:
1) Human Resources - help with senior level recruitment/
provide advice on delicate employee matters/
coordinate benefit renewals
2) Legal Advice - new County Solicitor is available to
provide a low-cost service to municipalities
3) Planning advice and comment is offered by an
experienced professional planner
4) Economic Development and Tourism promotes
municipalities and businesses and follows leads
Collaboration (continued)
- The Community Improvement Plan is a good example of
this with the County setting aside $1m over 10 years
5) Joint Infrastructure Program (OCIF) submissions - Dexter
Line with Malahide ($3.5M) and Miller Road with Dutton
Dunwich ($2.35)
6) Accessibility Advice and Training to all - keeping pace
with the Accessibility Act
7) Information Technology advice - provide service to
Central Elgin and technology advice to others
8) Interest Free Loans to Libraries for construction -
Belmont, Shedden and Aylmer
More Collaboration
9) Communication - the County’s communication and
marketing specialist is available to advise on strategy
and content
10) Engineering technical advice and coordinated pricing
including the development of RFP’s through the County’s
Purchasing Coordinator
11) County maintains an Archive function which holds many
local municipal records and artifacts
12) County’s Museum Curator available to each local partner
Questions?
- Thank you for your time and consideration
1841449 Ontario Inc.
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
MINOR VARIANCE
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: 1841449 ONTARIO INC. (DYCK)
TAKE NOTICE that the Municipality of Bayham has received a complete application for a Minor
Variance (Application A-03/16).
TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of
Bayham will hold a public meeting on Thursday April 7, 2016 at 6:30 p.m. in the Municipal
Council Chambers in Straffordville to consider a proposed minor variance to Zoning By-law No.
Z456-2003 under Section 45 of the PLANNING ACT.
THE PURPOSE of the variances is to grant relief from Agriculture (A1) Zone, Section 5.1 to permit
Accessory Living Quarters to the extent the use is not permitted for a property with 19.4 ha (47.9
acres) of land property located on the east side of Plank Road, north of Light Line known as 6978
Plank Road.
THE EFFECT the installation of two accessory bunkhouse buildings (mobile homes) of 4.87 m
(16 feet) by 21.9 (72 feet) to accommodate a total of sixteen (16) seasonal farm labourers in two
mobile home buildings.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed minor variance.
IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a
written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained at the
Municipal Office.
DATED at the Municipality of Bayham this 24TH day of March 2016.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
P.O. Box 160, 9344 Plank Rd.
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext. 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
Vogelsang
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
MINOR VARIANCE
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: VOGELSANG
TAKE NOTICE that the Municipality of Bayham has received a complete application for a Minor
Variance (Application A-07/16).
TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of
Bayham will hold a public meeting on Thursday April 7, 2016 at 6:30 p.m. in the Municipal
Council Chambers in Straffordville to consider a proposed minor variance to Zoning By-law No.
Z456-2003 under Section 45 of the PLANNING ACT.
THE PURPOSE of the variance is to grant relief from the Village Residential (R1) Zone
Regulations for Accessory Buildings, Section 10.11 b) Maximum height 4.5 m (14.8 feet); and c),
Maximum floor area 65 m² for a 6,600 m² (2.47 acres) property located on the north side of Light
Line, east of Bogus Road known as 55256 Light Line.
THE EFFECT of the variance will be to allow the construction of an oversized accessory building
with an area of 204.4 m² (13.41 m x 15.24 m) (2200 sq. ft. and 44 feet by 50 feet) and a height of
5.5m (18ft) to be used for storage and as a personal workshop.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed minor variance.
IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a
written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained at the
Municipal Office.
DATED at the Municipality of Bayham this 24th day of March 2016.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
P.O. Box 160, 9344 Plank Rd.
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext. 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
March 16, 2016
Via email (pshipway@bayham.on.ca)
Mayor, Members of Council, and CAO
c/o Paul Shipway, CAO
Municipality of Bayham
9344 Plank Rd.
Straffordville, ON N0J 1Y0
RE: Update on the IESO’s Large Renewable Procurement I (LRP I) and the Erie Shores Wind
Farm 2 proposal
Your Worship, Members of Council, and Mr. Shipway:
On March 10th the IESO announced the LRP I contracts, and unfortunately, Capstone’s Erie Shores 2
proposal was not awarded a contract. Although we are very disappointed that we were unsuccessful with
LRP I, we do wish to again extend thanks to the Municipality of Bayham for the support of our Erie Shores
2 proposal and participation in the LRP I RFP process.
As far as next steps for an Erie Shores 2 proposal, the IESO will likely release the details for the second
round of procurement (LRP II) in the latter half of the year, at which time we’ll be in a position to know
whether we would be able to bid the project again. We will keep the municipality apprised as any
progress is made.
Sincerely,
Andrea Kausel
Project Manager
Minister Ministre délégué
Responsible for aux Affaires des
Seniors Affairs personnes âgées
6th Floor 6e étage
400 University Avenue 400, avenue University
Toronto ON M7A 2R9 Toronto ON M7A 2R9
Tel.: (416) 314-9710 Tél.: (416) 314-9710
Fax: (416) 325-4787 Téléc.: (416) 325-4787
March, 2016
Dear Mayor or Reeve,
June marks the 32nd anniversary of Seniors’ Month in Ontario. To recognize the important role
seniors play in our communities, we will be celebrating this year under the theme of, “Seniors
Making a Difference.”
It’s a fitting theme, given how our seniors have built our communities and continue to contribute
their time and talents today in many ways.
It’s important we all recognize their achievements, and what better way than by proclaiming June as
Seniors’ Month in your community. I am asking you to make this proclamation and have attached a
sample to make it easier for your municipality to participate. We will be sending you promotional
materials for Seniors’ Month soon.
I would also like to encourage you to work with your MPP(s) to host Seniors’ Month events in your
community. We would be happy to help you promote your event on the Ontario Seniors’ Secretariat
website and on Twitter. Please send your event details to infoseniors@ontario.ca.
Last year we introduced Twitter to our seniors and we were impressed by their enthusiastic response
to our online campaign. We plan to do more in 2016! Follow us @OntSeniors.
Each year, municipalities have the opportunity to pay tribute to one outstanding senior with the
Senior of the Year Award. A certificate, provided by the Ontario government, is signed by Her
Honour the Honourable Elizabeth Dowdeswell, Lieutenant Governor, myself as Minister
Responsible for Seniors Affairs, and the local Head of Council. I encourage you to submit a
nomination before April 30, 2016 and during Seniors’ Month, showcase how your seniors are
making a difference in your community. Throughout the month of June, I hope to visit a number of
municipalities to help celebrate the achievement of local seniors.
For more information on these programs and other supports for seniors, you can visit
www.ontario.ca/seniors.
Thank you for your consideration and your commitment to honour our seniors.
Sincerely,
Mario Sergio, Minister
Enclosed: sample proclamation
Healthy Communities Partnership
January 26th, 2016 from 9:00-11:00am
Minutes
Chair: Dan McNeil
Minutes: Laura Crandall
Present: Dan McNeil, Lloyd Perrin, Steve Evans, Margaret Underhill, Chris Cox, Arthur Oslach,
Lindsey Duncan, Greg Terry, Linda Stevenson, Ross Tucker
1. Welcome and Introductions
2. Additions to the Agenda
a. ESTPH representation update -Laura will be starting maternity leave at the
end of May. ESTPH has committed to having Erica continue to attend at least
every other Healthy Communities Partnership meeting. This will help with
the transition of ESTPH representation around the Healthy Communities
table. There has been no information about who will be replacing Laura.
Information will be shared as soon as it’s available.
3. Review of the Minutes from December 18th, 2015 – No revisions
4. Business arising
a. Entegrus – Laura
-Erica has been in contact with MMM in regards to potential work with Entegrus.
There has been no update from MMM as of yet. This is still a possibility and
there have been continued conversations within the community about the
connection.
b. Community Leader`s Cabinet (CLC) Update – Dan McNeil
-A Brief Report (attached) was presented to the CLC on behalf of the Healthy
Communities Partnership. The brief presented the initiatives that will be
implemented with the HKCC funding for physical activity. One thing that was
missing was the budget.
- The goal of the CLC is focussed around improving quality of life in Elgin
St. Thomas.
- Elgin St. Thomas Health is the backbone organization of CLC.
- Erica will be meeting with CLC member organization to learn about the
data they are collecting and how it could be used to measure quality of
life in Elgin St. Thomas.
- At this point the CLC is focused on information gathering but the
community needs to know what is happening –information regarding the
CLC will be available on a website in the future.
- The committee is working on a scorecard to measure the success and if
the needle has shifted based on the work that’s being done in the
community.
-Call to action-Mayor will be addressing all lower tier, county and city
councils.
c. Healthy Kids Community Challenge update-Laura
i. Outdoor Ice Rinks
To date we have volunteers for rinks at the following locations:
1. Dutton ball diamond
2. Faith Baptist Church-St. Thomas
3. Sparta ball Diamond-Central Elgin (Dependant on access to water and lighting)
4. Union Ball Diamond-Central Elgin (Dependant on access to water and lighting)
5. Port Burwell Ball Diamond-Bayham
6. Straffordville Community Park-Bayham (Additional location in Bayham going to
Council for approval)
7. Talbotville Park-Southwold (Only need a liner)
8. Shedden-Southwold (only need a liner)
9. Mayor Heather Jackson is also working with the St. Thomas Kinsmen to manage a
rink.
The volunteer training session has been scheduled for Wednesday, January 27th at
6:00pm at the Elgin St. Thomas Health Unit. Gary Drouin from the City of St. Thomas has
kindly offered to facilitate this training. Please feel free to communicate this training
date as you deem appropriate. I have already contacted all of the volunteers associated
with the rinks previously listed.
Lloyd sent out a quote to 4 building centers in the county. It was decided to go with
Secord Home Building Centre as they provided the lowest quote along with delivery to
each rink location. The order has been made and the materials will be packaged into
kits. These should be ready by the end of the month. 13 kits were ordered (5 new rinks,
2 possible, 1 for Wes Elgin, 1 for Malahide, 4 extra) along with 4 extra liners (1 for
Talbottville and 1 for Shedden, 2 extra)
As part of our quote it was agreed to recognize Secord Home Building Centre on the
signage. Recommendations for signage have been provided by the City of St. Thomas.
We need to decide what we want posted on the signs.
For the launch event, an idea was proposed to have each rink location plan what they
would like to coordinate at their location.
ACTION:
Laura will propose this to the volunteers of each rink location.
ii. Physical Activity Challenge and Active Elgin
Work is in full force with Relish Elgin on the development of a communication
and branding strategy for the physical activity piece of the Healthy Kids
Community Challenge.
Initial meetings have started with Giant Goat to redesign the Active Elgin website
and include an activity tracking database. Erica is working with the City and KCCA
to complete the GIS mapping of the trail map for the website.
Promotion is happening through the schools and a campaign to the public will
start in the next few weeks. The challenge will run from February 22 -March 20.
iii. Ski Trail
KCCA is working on signage for the trail. Things are ready to go we are just
waiting for snow. Media will start near the beginning of February. At this point it
doesn’t look like we will be able to coordinate an event with MEC due to
weather and timelines.
It was mentioned to connect with the Seniors Centre or Teen Centres to be part
of the challenge or launch event. It was also mentioned to connect with Trudy
and Rotary Youth Group to see if there is a way they could be part of the
Challenge.
ACTION:
Laura will look into this to see if there are any possibilities.
iv. Phone Surveys
Erica is looking into other options for the phone survey as the quote to comp lete
the County was double the City. It was suggested to look into online survey
options to cut down on the cost.
ACTION:
Laura will take this suggestion back to Erica for consideration.
v. GIS mapping data
This is being worked on in partnership with the City of St. Thomas and Kettle
Creek Conservation Authority. The plan is to have the mapping hosted on google
maps and up on the Active Elgin website by the middle of March.
vi. Budget
The Healthy Kids Community Challenge budget was presented. Money has
currently be spent on the outdoor ice rink project and hiring Relish Elgin to work
on a communication campaign. We are still waiting for approval from the
Ministry of Health and Long-Term Care for approval of the rest of our workplan.
Approval is expected by the end of January.
d. Trillium Funding Update – Laura
Laura attended the orientation session in Toronto on January 14 th.
Our contract will be starting on March 1st, 2016 and will expire in 1year.
Tamarack will be available to act as a resource for collective impact information,
questions, problem solving, and guidance. OTF and Tamarack are working
together to create a collective impact toolbox that should be available by June
this year.
Planning for the Trillium grant will begin at the March meeting.
ACTION:
Laura will send out the Trillium application to the committee for review before
the March meeting.
e. Citizens 4 Active Transportation Update – Laura
C4AT has agreed to move from monthly to bi-monthly meetings. On the off months
members may get together to walk or hike a trail. In February the committee is
planning on walking Talbot Street to identify where bike racks are located and
recommend where there should be racks implemented through the Talbot
Streetscape project.
It was suggested to connect with Downtown Business Development to share the
information collected.
It was also mentioned that there is a completed bike design with Forest City
Castings.
A Request for Tender is will be going out for the next portion of the street scape
project, February 4-11.
Norm Marcoux has accepted the offer to attend the Ontario Bike Summit, with
registration costs being covered by the Healthy Communities Partnership.
5. New Business – none.
6. Next Meeting- Wednesday, March 30th 9:00-11:00am at Elgin St. Thomas Public
Health
2015/16
Laura Crandall
Elgin St. Thomas Public Health
2015/16
Healthy Kids Community Challenge: Physical
Activity Theme Update
HKCC: Physical Activity Theme Update
1
Background
Near the end of November 2015, previously approved funding for the Healthy Kids Community
Challenge was received from the Ministry of Health and Long-Term Care (MOHLTC). With the first theme
of the project being focused on physical activity, it was agreed by the Community Leaders Cabinet that
the Healthy Communities Partnership would be responsible for planning and implementing initiatives
focused on increasing physical activity amongst children and families.
The Healthy Kids Community Challenge has been able to provide Elgin-St. Thomas with a great
opportunity that has allowed for the implementation of lasting physical activity initiatives. As planning
began, and throughout implementation, sustainability has been a key driver. With short timelines each
activity and all resources were designed to be a lasting resource that can be implemented again.
Challenges
Timelines
The timelines associated with this project continue to be a challenge when planning and implementing
comprehensive and sustainable initiatives that also have an impact on population health. With funding
and a work plan template being received at the end of November 2015, the Healthy Communities
Partnership was only able to begin developing a work plan in December with the objective of having the
funding spent by March 31st, 2016.
The work plan was submitted to the MOHLTC on December 9th for review and approval. Approval was
received to proceed with hiring a marketing and communication firm as well as to begin implementation
of the outdoor ice rinks. The remainder of the work plan was not approved until February 4th, 2016. This
left very little time to begin promotion of the physical activity challenge and development of the activity
tracking database that was integrated into the existing Active Elgin website, affecting the success of
these initiatives.
Weather
With the Healthy Kids Community Challenge theme of physical activity happening throughout the
winter, the cross-country ski trail and outdoor ice rinks were planned to increase outdoor physical
activity opportunities in Elgin-St. Thomas. Unfortunately, Southern Ontario experienced a warmer than
normal winter and received a minimal amount of snow this year. Despite the challenges experienced
with the implementation of the planned physical activity initiatives, a sustainability plan was integrated
within each activity and some great successes were achieved.
HKCC: Physical Activity Theme Update
1
Outdoor Ice Rinks
The proposal of volunteer run outdoor ice rinks went to each municipal council in December. Area
municipalities approved the implementation of a rink on
municipal property. Municipalities also agreed to cover the
liability insurance that comes with having a rink open to the
public on municipal property, as well as assisting volunteers
with accessing water and lighting sources. Recruitment of
volunteers began in early January via various media outlets.
An overwhelming number of volunteers and possible site
locations came forward in a matter of 2 weeks. A volunteer
training was held on January 27th with 16 volunteers in
attendance.
Approved new locations on municipal property included;
Sparta, Union, Port Burwell, Straffordville, and Dutton. Rinks
were also offered to private organizations. The Faith Baptist
Church in St. Thomas and the Port Stanley Anglican Church
were also approved locations.
Despite extreme enthusiasm from the volunteers, all sites
except for Straffordville and Dutton ultimately decided that
due to the warm and wet weather conditions they would not
proceed with building the rinks this year. All volunteers remain
committed to maintaining a rink in their communities during
the winter of 2016/17. In terms of sustainability, the rink kit
materials and signs have all been purchased and are stored at
the respective municipality for use in future years. A solid
volunteer group has also been developed which will aid in a
quick implementation in the following years.
To make up for skating time on outdoor rinks, ice time was purchased over the Family Day weekend for
free public skates in West Elgin, St. Thomas, and Aylmer.
Straffordville Community
Outdoor Ice Rink
A committed group of volunteers
in Straffordville decided to take
the risk of warm weather in
February and build the approved
outdoor rink. With a cold week
just before Family Day, they were
able to maintain a solid skating
surface for just over 3 weeks. The
community came together on
Family Day weekend for the
Grand Opening. Hot chocolate,
baked goods and hot dogs were
served for free to those who
attended. There was an
overwhelming positive response
to the ice rink from the
community and they can’t wait
for a longer skating season in
2016/17.
HKCC: Physical Activity Theme Update
1
Cross-Country Ski Trail
A partnership between the Healthy Kids Community
Challenge and the Kettle Creek Conservation Authority
was established to open up the Dan Patterson Trail for
cross-country skiing. Signage outlining the rules and
regulations as well as the partnership have been
purchased and posted. This partnership will help ensure
the trail is open for skiing for years to come.
Active Elgin Website
The Active Elgin website was established in 2009 with the purpose of hosting sport, recreation, and
leisure opportunities in Elgin. It is currently the go to spot for over 250 activities and events. The Active
Elgin website is in the process of being revamped to align with the new logo and tagline: move, your
way, today. The website is also being updated to include a “free and low-cost” category for activities. A
printed guide of free and low-cost activities will also be provided.
GIS mapping of the St. Thomas Hiking and Cycling Trail Map is also
currently underway and will be hosted on the Active Elgin
website. This will allow users to access the map via mobile
devices while out on the trails.
The physical activity tracking database has been added to the Active Elgin and will be a tool that can be
used for challenges in the future.
Active Elgin Physical Activity Challenge
The Active Elgin Physical Activity Challenge began on February 22nd and will run until March 20th.
Promotion of the challenge has been done through social media. The hash tag #activeelgin was used to
engage participants to post what their physical activity looks like on social media. Each week of the
challenge a picture is randomly drawn for a prize package. At the end of the challenge there will be a
random draw for the following grand prizes:
1 Grand Prize: your choice of a 1 year YMCA family membership; or 2 weeks at Pearce Williams
Summer Camp; or a deluxe outdoor sports equipment package (valued at $1,500)
2 draws for a kids bikes with helmet
2 draws for Fitbits
To compliment the challenge free public skates in St. Thomas, West Elgin, and Aymer and free public
swims at the St. Thomas YMCA are were offered over March Break. With the activity tracking data base
this activity would be able to run again in future years.
HKCC: Physical Activity Theme Update
1
Some stats on the challenge as of March 9th
include:
-currently 81 people participating in the
challenge
-279 hours of physical activity have been
logged (total hours of all participants)
-Walking is the most popular activity (39 out
of 81 participants logging hours as walking).
Followed by swimming.
-23 of the 81 participants are under 12 years
of age. Followed by those aged 30-39. This
indicates that kids and their parents are
participating together.
Cycling Safety Education Campaign
The implementation of a cycling education
campaign has come from the recent
implementation of the Elgin-St. Thomas
Cycling Master Plan. The campaign is
scheduled to roll out on March 28th and
will run into June as the MOHLTC has
extended the timeline for activities
focussed on physical activity. However,
the funding must still be spent by March
31st.
MUNICIPALITY OF BAYHAM HARBOURFRONT COMMITTEE
Port Burwell East Beach
Landscape Improvement Proposal
PREPARED FOR PRESENTATION TO THE MUNICIPALITY OF BAYHAM COUNCIL
STRAFFORDVILLE, ONTARIO
MARCH 2016
BAYHAM/PORT BURWELL HARBOURFRONT COMMITTEE
PROJECT OBJECTIVE
The Harbourfront Committee wishes to propose to Council that action be taken to improve and
upgrade existing areas at the Port Burwell Beach location.
There is one specific area at the East Beach entrance that offers the opportunity to provide
residents and visitors with a groomed turf grass section for recreational purposes as;
• Sitting and Relaxation
• Picnicking with tables, Bar-b-que Units, etc
• Benches (Extension of HFC Sponsorship Program)
The area is geographically located as adjacent to the Vehicle Parking (west side of Robinson
Street turn circle) and alongside of the East Pier. The area presently consists of unmaintained
weeds and wild turf.
Large pieces of driftwood logs have been previously placed within the area and it is
recommended that they be removed for safety and liability purposes.
THE PROJECT
The Harbourfront Committee recommends upgrading the area which has been unmaintained
over time. This area is highly visible and would improve and enhance the beach surroundings.
Currently, most visitors to the East Beach arrive by vehicle or walk down Robinson Street to the
east or west side of the circle.
The right (west side) offers an immediate and larger parking area with direct access to the east
pier and the Otter Creek.
The Harbourfront Committee recommends a barrier/fence be also established between the
vehicle parking and the proposed area.
The area currently consists of a cluster of trees offering shade and acts as a focal and anchor
area for people to assemble, with options to access the beach and east pier.
ACTION REQUIRED
The Harbourfront Committee recommends that this project be carried out during the annual
spring cleanup. It will require the removal of all deleterious materials including driftwood, logs
and debris.
The area will require a limited amount of rough grading prior to the placing of a layer of topsoil
and seeding.
Estimated area (as described on Exhibit Plan, Section A and Photos) 110m x 20m = 2200m2
The Harbourfront Committee also recommends the installation of a cedar post and rope fence
with walk through accessibility. This will provide a protection barrier to separate the grass area
from the vehicle parking. A similar fence exists on the east side of the beach.
Material required – 75 cedar posts with twisted rope, estimated length 75m
The Harbourfront Committee will make every effort to provide voluntary labour assistance and
will seek the acquisition of materials ie;
• Topsoil
• Grass seed
• Cedar posts
• Rope
The Harbourfront Committee will solicit sponsorship and the donation and transportation of
material.
LONG POINT REGION CONSERVATION AUTHORITY APPROVAL
The Harbourfront Committee (Earl Shea, Glen Underwood, and CAO, Paul Shipway) met with
Paul Gagnon, Lands and Water Supervisor and Bonnie Bravener, Resource Technician
(LPRCA). The purpose of the meeting was to discuss the proposal and seek permission and
requirements. The Harbourfront Committee was informed that such a project would meet
approval and a permit would be required by the municipality.
ATTACHMENTS
• Plan/Proposed Drawing of East Beach Area
• Satellite Photos East Beach Area
ADVISORY BOARD &
COMMITTEE RESOLUTION
Date: April 7, 2016
To: Mayor & Members of Council
From: EdisonFest Committee a Sub Committee of Museums Bayham
EdisonFest Committee, a Sub Committee of Museums Bayham respectfully
requests the following resolution be passed by the Council of the Municipality of
Bayham at the regular Council meeting April 7, 2016:
THAT the Council of the Municipality of Bayham supports an application
prepared and submitted for EdisonFest funding support under the County
Festival and Event Program, subject to availability and applicable deadlines.
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO
DATE: April 7, 2016
REPORT: CAO-26/16 SUBJECT: GREAT LAKES GUARDIAN FUND BACKGROUND
On October 1, 2015 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT Report CAO-78/15 re Great Lakes Guardian Community Fund be received for
information;
AND THAT Council support an application to the Great Lakes Guardian Community Fund as
outlined within Report CAO-78/15;
DISCUSSION
On March 1, 2016 the LPRCA and the Municipality of Bayham were informed of the success of the
Port Burwell East Beach Restoration in the amount of $7,666. The LPRCA has submitted the
below planting area plan. The works for the project are proposed to commence effective April 11,
2016.
LPRCA application info is as follows:
The purpose of the project is to naturalize a portion of the east beach of Port Burwell, while still
providing recreation areas for the public. Presently, the beach is a low flat area that has no nature
habitat and is frequently raked to maintain the open sand. As part of this project we intend to move
the sand to create large areas with a slight elevation change, followed by the planting of native
dune species (Marram Grass, Switch Grass, Indian Grass, Little Bluestem, Wormwood, etc.). Once
the plantings are complete, we plan on erecting snow fence around the naturalized areas to further
aid in catching and storing wind blown sand, limit foot traffic and directing beach goers to follow
small foot paths from the parking areas to the beach. The earth moving will be undertaken in April,
following by planting and snow fence placement in May of 2016. The earth moving will be
undertaken by the Municipality, the plantings by the Otter Creek Naturalists, and snow fence
placement by Municipal staff. Signs will be installed at the site, describing the project and for
partner recognition.
The key project activities/expected results include: earth moving to create 1 acre of slightly elevated
beach (1 foot); planting of native vegetation to create near shore dune habitat; erecting snow fence
around the 1 acre to limit foot traffic; and, installation of signs describing the project and recognizing
partners.
Project Start Date – April 11, 2016
Project Completion Date – June 30, 2016
Expenses cover by the Great Lakes Guardian Community Fund
Item # of Units Cost/Unit Time (# of Hours) Total Cost
Plant Material 900 $5.40 $4,860.00
Earth Moving 1 $110.00/hr 20 $2,200.00
Snow Fence 3 $200.00 $600.00
TOTAL $7,660.00
Expenses covered by the Municipality and/or volunteers
- Planting (volunteers)
- Signage, Approximately $400.00 (Municipality)
In an effort to refine the naturalized area look, staff propose, for Council consideration, the
installation of custom fencing instead of snow fencing, similar to that which is utilized in the
Municipality of Lambton Shores:
The upgrade cost of which would be covered by the Municipality of Bayham.
RECOMMENDATION
1.THAT Report CAO-26/16 re Great Lakes Guardian Fund be received for information;
2.AND THAT staff be directed to proceed with the Port Burwell East Beach Restoration
Project;
3.THAT funding for upgraded fencing be provided by the Municipality from the Trail Reserve;
Respectfully Submitted by:
Paul Shipway
CAO
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO
DATE: April 7, 2016
REPORT: CAO-27/16 SUBJECT: GREEN ENERGY ACT BACKGROUND
The Green Energy Act, 2009 S.O. 2009, Chapter 12, as amended, states that the Government of
Ontario is committed to ensuring that the Government of Ontario and the Broader Public Sector,
including government funded institutions, conserve energy and use energy efficiently in conducting
their affairs. Section 6 of the Green Energy Act, 2009 S.O. 2009, Chapter 12, as amended, dictates
that the broader public sector shall provide a summary of annual energy consumption for each of its
operations that consume energy.
Ontario Regulation 397/11 Energy Conservation and Demand Management Plans enacted under
the Green Energy Act, 2009 S.O. 2009, Chapter 12, as amended, dictates the process for the
compilation, submission and publication of annual energy reports and energy conservation and
demand management plans.
Section 5 of Ontario Regulation 397/11 specifically states that on or before July 1st, 2013 each
broader public sector organization must compile, submit and publish a summary of the
organizations 2011 calendar year annual energy consumption and greenhouse gas emissions
which must include a list of the energy consumption and greenhouse gas emissions for the year
with respect to each operational category. Further, on or before July 1 of each year after 2013,
each broader public sector organization must compile, submit and publish a summary of the
organization’s annual energy consumption and greenhouse gas emissions which must include a list
of the energy consumption and greenhouse gas emissions for the year with respect to each
operational category. Additionally, as of July 1, 2014, Ontario Regulation 397/11 requires each
broader public sector organization develop and implement energy conservation and demand
management plans which will require yearly updates and five year reviews.
DISCUSSION
The Municipality of Bayham has tracked and analyzed operation energy and energy efficiency data
since 2011. Although the tracking of energy data by the Ministry of Energy will encourage
discussion and reform processes related to the procurement, construction and operation of facilities
in regards to energy usage, the program and template as presented, due to applicability across the
municipal sector, raise a number of concerns. As per Section 5 of Ontario Regulation 397/11 the
Municipality of Bayham Conservation and Demand Management Plan is attached hereto as
Appendix ‘A’.
Of note, in 2014, the Municipality of Bayham reduced its facility electrical usage by 18% of 2013
stats and 7% off of the 2011 baseline data.
TERMINOLOGY
Green House Gas Emissions - kgCO 2e/yr
The kilograms (kg) of equivalent carbon dioxide (CO 2) units of Green House Gas emissions
attributed to the energy purchased and consumed for each operation. Green House Gas emission
factors are based on Environment Canada’s National Inventory.
Green House Gas Intensity - CO 2e/m2
The equivalent carbon dioxide (CO 2) units of Green House Gas emissions per square metre of an
operation.
Energy Use - ekWh/yr
The equivalent kilowatt hours of energy used per year for each operation. Energy Use is calculated
by converting all energy used during the year to equivalent kilowatt hours (ekWh).
Energy intensity - ekWh/ m2
The equivalent kilowatt hours (ekWh) per square metre of each operation. Energy Intensity is
calculated based on all of the energy purchased and consumed for each operation relative to floor
area.
RECOMMENDATION
1.THAT Report CAO-27/16 re Green Energy Act be received for information;
2.AND THAT Council direct staff to publish Report CAO 27/16 inclusive of the Municipality of
Bayham Conservation Demand Management Plan and 2014 Energy Consumption and
Green House Gas Emissions Summary on the Municipal website in accordance with Ontario
Regulation 397/11.
Respectfully Submitted by:
Paul Shipway
CAO
!
!!!!!!!!!!!!!
!!!!!!!!!!!!!
!
Municipality of Bayham !
Energy Conservation and Demand Management Plan
Executive Summary: !
The 2015-2020 Municipality of Bayham Conservation and Demand Management Plan as
required pursuant to Ontario Regulation 397/11 and the Green Energy Act is designed to
assist in facilitating the transition of the Municipality of Bayham toward a sustainable future
based on clear objectives and targets, and a call to focused community action. !
Declaration of Commitment: !
The Council of the Municipality of Bayham is committed to allocating necessary resources,
where it is cost effective and corporately feasible and responsible to do so, to develop and
implement a living and functional Energy Conservation and Demand Management Plan as
required under Ontario Regulation 397/11. The Municipality of Bayham Energy Conservation
and Demand Management Plan shall strive to educate staff and public, implement energy
efficiencies and best practices and reduce energy consumption and its related environmental
impact. All Municipal staff, coordinated by the CAO, shall work towards the implementation,
analysis, monitoring and review of progress towards the goal of an energy efficient and
sustainable Municipality of Bayham. !
The Municipality of Bayham shall incorporate energy efficiency and energy awareness into all
areas of municipal action including corporate procedures, procurement practices, financial
management and investment decisions, facility operations and maintenance, lifecycle cost
analysis and asset management. !
Conservation Targets: !
The Municipality of Bayham shall strive to obtain the goals outlined in the Municipality of
Bayham Energy Conservation and Demand Management Plan in order to obtain the following
targets: !
1.Reduce the greenhouse gas emissions (kg) of the Municipality by 10% prior to January
1, 2020 (2% per annum).
2.Reduce energy consumption (ekWh/yr) of the Municipality by an average of 0.5% per
year between January 1, 2020 (total reduction of 2.5%).!
Objectives:
The Municipality of Bayham Energy Conservation and Demand Management Plan shall assist
in facilitating the transition of the Municipality towards a sustainable future based on the
following objectives:
1.Maximize fiscal resources and avoid cost increases through direct and indirect energy
savings.
2.Reduce the environmental impact of the Municipality's operations.
3.Increase the comfort and safety of occupants of Municipal facilities.
4.Promote a culture of energy conservation within the Municipality and the community.!!
Current Municipal Energy Use Practices: !
The management of energy consumption and the energy performance of the Municipality of
Bayham is currently monitored corporately and does not include actual monetary costs of
energy. The current tracking method is mainly used for satisfaction of Ontario Regulation
397/11 and budgeting purposes. Going forward staff shall redefine baseline statistics to
incorporate costing information and all municipal energy use. The 2011, 2012 and 2013
calendar year energy reporting templates are attached hereto as Appendix ‘A’ , Appendix
‘B’ and Appendix 'C' respectively. !!!!!
Actions & Measures: !
The Municipality of Bayham Energy Conservation and Demand Management Plan shall
provide a relevant strategy with clear targets in order to clearly communicate the Municipal
commitment to energy efficiency and sustainability. Utilizing the expertise of public sector
organizations and the dedication of staff, the Municipality of Bayham shall overcome limited
financial and human resources to complete actions as follows towards energy efficiency and
sustainability. !!!!!!!!!!!!!!!!!!!!!!!!
!!!!!!
Municipal Energy Leader: !
The administration and implementation of the Municipality of Bayham Energy Conservation
and Demand Management Plan shall be the responsibility of the CAO. As all staff contribute
to energy use, all staff shall share the responsibility to be cognizant of energy use and work
towards a culture of conservation. Through staff training and corporate information tracking,
the Municipality shall be able to see the results of efforts. By incorporating energy use
consideration into the capital and operating budget process, staff will ensure the
implementation of sustainable and efficient energy use at an asset level moving forward. !!
Energy Plan Review: !
The Municipality of Bayham Conservation and Demand Management Plan shall be reviewed
and updated in accordance with Ontario Regulation 397/11.
Municipality of Bayham - Actions & Measures
Action Status Assessment
Integrate monitoring and assessments of all corporate
energy use of the Municipality into the 2015 Energy
Conservation and Demand Management Plan
Complete Benchmarking
Conduct facility audits on all Municipal facilities that
consume energy
Complete Budget Item
Assess energy commodity procurement options Complete Agreement
Seek energy efficiency and sustainability funding
opportunities
In Progress-
Continual
Budget
Communicate a corporate commitment to
sustainability and responsible energy use
Continual Website
Strengthen partnerships with utility providers In-Progress-
Continual
N/A
Train staff and council on energy efficiency and
sustainability
Continual N/A
Explore renewable energy generation opportunities in
facilities that are energy use optimized
In-Progress-
Continual
Budget
Operation Name
Total
Floor
Area Unit
Average
Hours
Per
Week Annual Flow Electricity Unit Natural Gas Unit
GHG Emissions
(Kg)
Energy
Intensity
(ekWh/sqft)
Energy
Intensity
(ekWh/Mega
Litres)
Municipal Office 4,440 Square feet 40 34,823 kWh 5,124 Cubic meter 12,472.66 20.11
Staffordville Fire Hall 6,068 Square feet 10 23,777 kWh 8,748 Cubic meter 18,441.55 19.24
Bayham Fire Station 3,900 Square feet 40 11,437 kWh 6,985 Cubic meter 14,120.80 21.97
Eden Community Center 7,344 Square feet 10 5,293 kWh 423.44 0.72
Vienna Community Center 6,800 Square feet 20 54,912 kWh 795 Cubic meter 5,895.63 9.32
Bayham Community Center 8,000 Square feet 20 109,898 kWh 7,359 Cubic meter 22,704.02 23.51
Edison Museum Vienna 1,392 Square feet 20 10,675 kWh 2,316 Cubic meter 5,233.07 25.35
Port Burwell Lighthouse 400 Square feet 20 3,640 kWh 291.20 9.10
Port Burwell Library 1,900 Square feet 15 12,317 kWh 2,063 Cubic meter 4,886.48 18.02
Straffordville Library 2,100 Square feet 34 22,554 kWh 980 Cubic meter 3,656.95 15.70
Port Burwell Beach Washrooms 450 Square feet 35 9,133 kWh 730.64 20.30
Vienna Library 2,000 Square feet 0 10,156 kWh 812.48 5.08
Interpretive Centre 800 Square feet 20 899 kWh 71.92 1.12
Port Burwell Marine Museum 2,900 Square feet 20 9,259 kWh 4,071 Cubic meter 8,437.27 18.11
Port Burwell OPP 1,350 Square feet 0 763 kWh 61.04 0.57
Straffordville Garage 13,300 Square feet 40 56,197 kWh 19,113 Cubic meter 40,631.99 19.50
Port Burwell Public Works 1,500 Square feet 0 6,060 kWh 4,986 Cubic meter 9,911.84 39.37
Richmond Road Pump 545 Square feet 168 10296.00000 30,260 kWh 2,420.80 55.52 2.94
Sewer Plant 10,682 Square feet 40 257057.00000 514,101 kWh 41,128.08 48.13 2.00
Pumping Station #1 468 Square feet 168 27107.00000 27,323 kWh 825 Cubic meter 3,745.90 77.12 1.33
Pumping Station #2 468 Square feet 168 62685.00000 21,237 kWh 1,698.96 45.38 0.34
Pumping Station #3 12 Square feet 168 9403.00000 3,935 kWh 314.80 327.92 0.42
Pumping Station #4 12 Square feet 168 1567.00000 1,408 kWh 112.64 117.33 0.90
Pumping Station #5 468 Square feet 168 105463.00000 32,106 kWh 2,568.48 68.60 0.30
Pumping Station #6 468 Square feet 168 124688.00000 55,760 kWh 4,460.80 119.15 0.45
Pumping Station #7 12 Square feet 168 10497.00000 3,938 kWh 315.04 328.17 0.38
Pumping Station #8 12 Square feet 168 69980.00000 8,257 kWh 660.56 688.08 0.12
Centre St - booster pump 48 Square feet 168 162.00000 4,768 kWh 381.44 99.33 29.43
Port Burwell Fire Station 3,900 Square feet 0 12,232 kWh 978.56 3.14
TOTAL 1,097,118 63,365 133,510.95 77.41 3.51
Municipality of Bayham Conservation & Demand Mangement Plan - 2011
APPENDIX 'A'
Operation Name
Total
Floor
Area Unit
Average
Hours
Per
Week
Annual
Flow Electricity Unit Natural Gas Unit
GHG
Emissions
(Kg)
Energy
Intensity
(ekWh/sqft)
Energy
Intensity
(ekWh/Meg
a Litres)
Municipal Office 4,440 Square feet 40 0 32,256 kWh 4,366 Cubic Meter 11,351.40 17.71 0.00
Staffordville Fire Hall 6,068 Square feet 10 0 25,839 kWh 7,541 Cubic Meter 16,738.61 17.47 0.00
Bayham Fire Station 3,900 Square feet 40 0 44,108 kWh 2,476 Cubic Meter 8,917.70 18.06 0.00
Eden Community Center 7,344 Square feet 10 0 6,651 kWh 8,299 Cubic Meter 16,328.41 12.91 0.00
Vienna Community Center 6,800 Square feet 20 0 67,253 kWh 742 Cubic Meter 7,860.88 11.05 0.00
Bayham Community Center 8,000 Square feet 20 0 108,151 kWh 5,073 Cubic Meter 19,978.35 20.26 0.00
Edison Museum Vienna 1,392 Square feet 20 0 9,988 kWh 2,695 Cubic Meter 6,054.49 27.75 0.00
Port Burwell Lighthouse 400 Square feet 20 0 2,783 kWh 0 Cubic Meter 267.28 6.96 0.00
Port Burwell Library 1,900 Square feet 15 0 8,702 kWh 1,460 Cubic Meter 3,595.68 12.75 0.00
Straffordville Library 2,100 Square feet 34 0 21,689 kWh 806 Cubic Meter 3,606.29 14.41 0.00
Port Burwell Beach Washrooms 450 Square feet 35 0 9,888 kWh 0 Cubic Meter 949.64 21.97 0.00
Vienna Library 2,000 Square feet 1 0 6,814 kWh 0 Cubic Meter 654.42 3.41 0.00
Interpretive Centre 800 Square feet 20 0 2,333 kWh 0 Cubic Meter 224.06 2.92 0.00
Port Burwell Marine Museum 2,900 Square feet 20 0 7,910 kWh 3,613 Cubic Meter 7,590.89 15.97 0.00
Port Burwell OPP 1,350 Square feet 1 0 152 kWh 0 Cubic Meter 14.60 0.11 0.00
Straffordville Garage 13,300 Square feet 40 0 36,360 kWh 13,319 Cubic Meter 28,672.90 13.38 0.00
Port Burwell Public Works 1,500 Square feet 5 0 5,002 kWh 3,035 Cubic Meter 6,218.07 24.84 0.00
Richmond Road Pump 0 168 10813 66,399 kWh 0 Cubic Meter 6,376.96 0.00 6.14
Sewer Plant 0 40 223516 543,401 kWh 0 Cubic Meter 52,188.23 0.00 2.43
Pumping Station #1 0 168 24749 28,894 kWh 1,358 Cubic Meter 5,342.45 0.00 1.75
Pumping Station #2 0 168 64638 19,941 kWh 0 Cubic Meter 1,915.13 0.00 0.31
Pumping Station #3 0 168 9696 3,328 kWh 0 Cubic Meter 319.62 0.00 0.34
Pumping Station #4 0 168 1616 1,201 kWh 0 Cubic Meter 115.34 0.00 0.74
Pumping Station #5 0 168 105546 38,035 kWh 0 Cubic Meter 3,652.88 0.00 0.36
Pumping Station #6 0 168 147938 63,424 kWh 0 Cubic Meter 6,091.24 0.00 0.43
Pumping Station #7 0 168 6046 3,208 kWh 0 Cubic Meter 308.10 0.00 0.53
Pumping Station #8 0 168 43835 7,766 kWh 0 Cubic Meter 745.85 0.00 0.18
Centre St - booster pump 0 168 65 5,296 kWh 0 Cubic Meter 508.63 0.00 81.48
Port Burwell Fire Station 3,900 Square feet 1 0 5,224 kWh 3,936 Cubic Meter 7,943.41 12.07 0.00
TOTAL 1,149,740 54,352 213,180.10 8.44 3.38
Municipality of Bayham Conservation & Demand Mangement Plan - 2012
APPENDIX 'B'
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REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO
DATE: April 7, 2016
REPORT: CAO-28/16
SUBJECT: 2016 SIDEWALK INVENTORY - ASSESSMENT
BACKGROUND
During 2016 Budget deliberations Council allocated $50,000 towards capital costs associated with
sidewalks. The Municipality of Bayham currently possesses approximately 18,250 metres of
sidewalk or a sidewalk replacement value of $1,200,000.
In accordance with Section 16.1 of Ontario Regulation 239/02 – Minimum Maintenance Standards,
the Public Works Department annually inspects sidewalks to identify surface discontinuity. In
locations where surface discontinuities exist beyond a two centimetre threshold, the Municipality
must repair or properly identify the discontinuity within fourteen days of becoming aware of the fact.
Additionally, Ontario Regulation 413/12 made under the Accessibility for Ontarians with Disabilities
Act, 2005, new sidewalks or substantial replacements of existing sidewalks are required to have
clear space a minimum 1.5 metres in width with tactile indicators at crossings. Of the existing
Municipality of Bayham sidewalk inventory of approximately 18,250 metres only 2,300 metres is 1.5
metres in width or greater.
DISCUSSION
As a result of the importance of sidewalks, accessibility requirements and current financial
considerations of the Municipality, staff undertook the annual sidewalk assessment to provide
information for Council.
In 2016 significant sidewalk portions in Eden (Eden Line) and Straffordville (Heritage Line) will be
replaced.
Staff have provided sidewalk maps, attached hereto as Appendix ‘A’ for Council background
information. Appendix ‘A’ provides the 2015 assessment information on sidewalks and
recommendations for moving forward.
Blue/Black = Pass
Yellow = Repair/Replacement Required
Red/Black ‘X’s = Remove (in addition a number of sidewalks which are grassed over and/or have
significant discontinuities not shown on the maps, as they are not functional sidewalks, are
recommended to be removed and replaced with top soil and seed).
Staff, after attending OGRA, also recommend that in the winter, any sidewalks which are not
cleared by the municipal contractor, or required by the Municipality for the resident to clear (a by-
law currently not enforced), that the sidewalks be temporarily closed and posted the same, as a
liability reduction mechanism.
New/Replacement Sidewalk Considerations
a)Ensure that all newly constructed sidewalks are barrier‐free to ensure accessible
opportunities for all residents.
b)Use concrete paving surfaces for the replacement and construction of all future sidewalks.
c)Do not use interlocking pavers unless specified by any future urban design guidelines.
d)Identify and address obstructions within a vertical distance of 2.4 metres of the sidewalk.
e)Apply a maximum cross‐slope of 2% for the repair, replacement and construction of all
sidewalks.
f)At the discretion of Council, the Municipality should require development proposals to
provide sidewalks where they:
i.Are located along an arterial road or a collector road that connects to an arterial
road, within the built boundary;
ii.Generate sufficient pedestrian traffic and connect to key points of interest;
iii.Connect to other sidewalks; and/or
iv.Promote active leisure activities.
g)For sidewalk routes that are anticipated to generate lower volumes of pedestrian traffic
consider:
i.Providing sidewalks on only one side of the street; and
ii.Connect to other sidewalks, forming a well‐connected network of sidewalks; and
iii.Connect to key points of interests.
h)Continue to conduct an annual sidewalk inspection in accordance with the standards
established in O. Reg. 239/02 to identify cracks and surface discontinuities.
RECOMMENDATION
1.THAT Report CAO-28/16 re 2016 Sidewalk Inventory - Assessment be received for
information;
2.AND THAT Council provide staff direction on the removal of sidewalks;
Respectfully Submitted by:
Paul Shipway
CAOType
Characteristics
Pros Cons
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO
DATE: April 7, 2016
REPORT: CAO-29/16 SUBJECT: RFP 16-01 PUBLIC SPACE RECYCLING RECEPTACLES
BACKGROUND
In the 2016 Capital Budget Council allocated $30,000 from the Waste Management Reserve Fund
for the procurement of Public Space Recycling Receptacles. The Public Space Recycling
Receptacles were identified as a priority project to ensure recycling is taking place in public spaces,
versus utilizing garbage drums for the collection of all waste. The placement of Public Space
Recycling Receptacles doubles as a form of public education and awareness surrounding the
benefits of recycling.
RFP 16-01 Public Space Recycling Receptacles
VENDOR PRICE/RECEPTACLE
Canaan Inc. $980+HST
Clean River Recycling Solutions – Option 1 $925+HST+Delivery
Clean River Recycling Solutions – Option 2 $1,465+HST+Delivery
Busch Systems Inc. – Option 1 $1,050+HST+Delivery
Busch Systems Inc. – Option 2 $875+HST+Delivery
Based on durability, capability of functioning as a four season unit, conformance to Request for
Proposal requirements and aesthetics staff would respectfully recommend Council consider the
Canaan Inc. Product or the Clean River Recycling Solutions – Option 2 Product. It is expected
the base for the units can be installed by Public Works Staff. Given the costs associated with
the two products the Canaan Inc. product permits the procurement of 30 Public Space
Receptacles and as such is recommended.
Canaan Inc. Clean River Recycling Solutions – Option 2
Height 59.1” 47.75”/41.25”
Width 19.2” 19”
Length 41.3” 62”
Capacity 3X23 Gallons 3X35 Gallons
RECOMMENDATION
1. THAT Report CAO-29/16 re RFP 16-01 Public Space Recycling Receptacles be received for
information;
2.AND THAT Council award the purchase and delivery of thirty (30) Public Space Recycling
Receptacles to Canaan Inc. in the amount of $980+HST/Receptacle.
Respectfully Submitted by:
Paul Shipway
CAO
Canaan Inc.
Busch Systems Inc. – Option 1
Busch Systems Inc. – Option 2
Clean River Recycling Solutions – Option 1
Clean River Recycling Solutions – Option 2
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW 2016-022
A BY-LAW TO AUTHORIZE THE EXECUTION
OF A CONTRIBUTION AGREEMENT BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
HER MAJESTY THE QUEEN IN RIGHT OF CANADA AS REPRESENTED BY THE
MINISTER RESPONSIBLE FOR FEDERAL ECONOMIC DEVELOPMENT AGENCY FOR
SOUTHERN ONTARIO TO RECEIVE FUNDING UNDER THE CANADA 150 COMMUNITY
INFRASTRUCTURE PROGRAM
WHEREAS the Government of Canada has allocated funding up to a maximum amount of
$250,000 under the Canada 150 Community Infrastructure Program (“CIP 150”) to repair,
rehabilitate and expand existing community infrastructure asset;
AND WHEREAS the Corporation of the Municipality of Bayham requires funding to assist in the
Rehabilitation of the Straffordville Community Centre – Project No. 807488;
AND WHEREAS the Corporation of the Municipality of Bayham is desirous of entering into a
contribution agreement for funding, up to a maximum amount of $250,000, under the Canada
150 Community Infrastructure Program;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between the Municipality
of Bayham and Her Majesty the Queen in Right of Canada as represented by the
Minister responsible for Federal Economic Development Agency for Southern Ontario to
receive funding under the Canada 150 Community Infrastructure Program;
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7th DAY OF
APRIL 2016.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2016-027
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AMENDING AGREEMENT
BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
SERVICE LINE WARRANTIES OF CANADA (SLWC)
WHEREAS the Council of the Corporation of the Municipality of Bayham previously executed
Agreement No. 0511 with Service Line Warranties of Canada (SLWC) dated March 23, 2015
and approved by By-law No. 2015-031 concerning the marketing of the Sewer and Water Line
Warranty Service to Municipal Serviced Residents;
AND WHEREAS the parties wish to make certain amendments to the Agreement;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute an Amending
Agreement attached hereto as Schedule “A” and forming part of this by-law between
Service Line Warranties of Canada (SLWC) and the Municipality of Bayham;
2. AND THAT this by-law shall come into full force and effect upon f inal passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7th DAY OF
APRIL 2016.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2016 – 028
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETING HELD APRIL 7, 2016
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held April 7, 2016 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 7th day of April, 2016.
____________________________ _____________________________
MAYOR CLERK