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April 07, 2016 - Council
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, April 7, 2016 7:00 p.m. 6:30 p.m. — Committee of Adjustment A-03/16— 1841449 Ontario Inc. (Dyck) A07/16 - Vogelsang 1. CALLTO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS A. 7:05 p.m. — Brenda Slater, Municipal Property Assessment Corporation re 2016 Assessment Update B. 7:20 p.m. - Elgin County Warden Bernie Wiehle and CAO Mark McDonald re overview of County operations and key initiatives contemplated for 2016 and beyond 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held March 17, 2016 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report BL-03/16 by Randy White, Fire Chief/By-law Officer re Prohibited Animal By-law Exemption 2016 Council Agenda April 7, 2016 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re 1841449 Ontario Inc. (Dyck) Minor Variance application B. Notice of Public Meeting re Vogelsang Minor Variance application 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-15/16 by Bill Knifton, Chief Building Official/Drainage Superintendent re Fearnley Drain Improvements B. Report DS-16/16 by Bill Knifton, Chief Building Official/Drainage Superintendent re 1st Quarter Report C. Report DS-17/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Site Plan Agreement— Port Burwell Periscope Playhouse Inc. 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Capstone Power Development re Update on the IESO's Large Renewable Procurement I (LRP 1) and the Erie Shores Wind Farm 2 proposal B. Elgin County re resolution from Town of Carleton Place C. Elgin County re Environmental Compliance Application Approvals D. Elgin County re 2015 Library Usage and Statistics Report E. Elgin County re Creek Road ownership F. Elgin County re Elgin County 2016 Budget G. Alternative Land Use Services (ALUS) Elgin County Partnership Advisory Committee (PAC) Minutes of meetings held January 27, 2016 and March 8, 2016 H. Minister Responsible for Seniors Affairs re Seniors Month in Ontario 1. Thames Valley District School Board re Attendance Area Review for the elementary French Immersion Program in Elgin County J. Healthy Communities Partnership Minutes of meeting held January 26, 2016, Healthy Kids Community Challenge Physical Activity Theme Update and Financial Balance Sheet dated March 14, 2016 2016 Council Agenda April 7, 2016 11.1.2 Requiring Action A. Bayham Harbourfront Committee re Port Burwell East Beach Landscape Improvement Proposal B. EdisonFest Committee, a Sub Committee of Museums Bayham, Advisory Board & Committee Resolution 11.2 Reports to Council A. Report CAO-26/16 by Paul Shipway, CAO re Great Lakes Guardian Fund B. Report CAO-27/16 by Paul Shipway, CAO re Green Energy Act C. Report CAO-28/16 by Paul Shipway, CAO re 2016 Sidewalk Inventory—Assessment D. Report CAO-29/16 by Paul Shipway, CAO re RFP 16-01 Public Space Recycling Receptacles 12. BY-LAWS A. By-Law 2016-022 A By-law to authorize the execution of a contribution agreement under the Canada 150 Community Infrastructure Program B. By-Law 2016-025 A By-law to authorize the execution of a site plan agreement between Port Burwell Periscope Playhouse Inc. and the Municipality of Bayham C. By-Law 2016-026 A By-law to authorize the execution of a development Agreement between 1841449 Ontario Inc. and the Municipality of Bayham D. By-Law 2016-027 A By-law to authorize the execution of an amending agreement between the Municipaity of Bayham and Service Line Warranties of Canada 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.2 In Camera A. Confidential Item regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Infrastructure) B. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Harbour) 14.3 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-028 Being a By-law to confirm all actions of Council 16 ADJOURNMENT MUNICIPAL PROPERTY (mpac ASSESSMENT 1� CORPORATION �'\\Y�VJ� •1�1 Delivering the 2016 Assessment Update Municipality of Bayham Brenda Slater April 7t", 2016 Account Manager PROPERTY ASSESSMENT & PROPERTY TAXES The Municipal Property Assessment Corporation determines The Ontario (mpac Current Value Assessments and classifications for all properties Property in Ontario. Taxpayer The Provincial Government passes legislation, sets assessment policies and determines education tax rates. The Province also operates an independent assessment appeal tribunal —the Assessment Review Board (ARB). Municipalities determine revenue requirements, set municipal tax rates and collect property taxes to pay for your municipal services. "gr!A . loft■ A Vo I Police and Roads, sidewalks, Waste Parks& leisure fire protection public transit management facilities ONTARIO'S ASSESSMENT limed NA op,olp olp Opp 00 -4.. 2008 2012 2016 2009-2012 2013-2016 2017-2020 Tax Years Tax Years Tax Years January 1, 2008 January 1, 2012 January 1, 2016 (valuation date) (valuation date) (valuation date) Op,Olp 00v4� 1`, 2016 ' �WW.W I 2012 ASSESSMENT UPDATE • -�1 � a00�1. 2012 2012 Roll Delivery 2016 ASSESSMENT UPDATE Early and frequent engagement with constituents 2014 2015 2016 2016 Roll Delivery FOpp ��� 1`\ DATA COLLECTION & PREPARATION %. ;it Building permits Sales reviews Data Touch Points Site variable update project Bayham Farm forestry exemptions reviews 1, 100+ tota Requests for Reconsideration Severances and Consolidations Data integrity checks MPAC initiated reviews Process controls I Tax and Vacancy Applications Municipal Requests • Appeals Property Owner Enquiries TRANSPARENCY AND SHARED UNDERSTANDING Level 1 - Methodology Guides Comprehensive guides that explain assessment methodology. Level 2 — Market Valuation Reports Comprehensive reports that explain how assessment methodology was applied at the sector level to value properties for the 2016 Assessment Update Level 3 — Property Specific Valuation Information Detailed information that is available through secure-access only BENEFITS OF ADVANCED DISCLOSUREBenefits for municipalities: Benefits for property` taxpayers: ✓ Improved roll predictability and stability ✓ Increased satisfaction and Pill cooll nfidence ✓ Improved risk analysis ✓ Easy access to property information ✓ No surprises ✓ No surprises ✓ Opportunity to provide feedback ✓ Opportunity to provide feedback 2016 PROPERTY ASSESSMENT NOTICES AS 4bResidential property owners will receive their Property Assessment Notices starting April 18t" Farm Property Assessment Notices will be mailed October 11tn Multi-Residential and Business Notices will be mailed October 18tn THE NEW ASSESSMENTS WILL SERVE AS THE BASIS FOR CALCULATING PROPERTY TAXES FOR 2017 — 2020 imp W" V:� f r' se firri� o . e�eLLI r IL w (L LLJ • w w 0 aaaaooa����� LU TOM A,0000�44 Q fA . .y� AV �, mr R"{y 77 2016 PROPERTY ASSESSMENT NOTICE ,m J.2at How does MPAC asses--P—P—V? _ an.wa.rn. Property k.IlNumber 1234562899 12 345 1214 FPrresWentialpmMM,,,th--111—do,&M, Assessment ha generally aeieunl br 85%0 your prpparty value. PmP.ny Summary: III I�IIFlFgII IIIIIBI IBIIY�III p,114 Dab: Mptj{e earattpn Age af¢he mPPenv. I;l-l`:�r.1x•IU ■ 11I111 April A,2016 Propert.Y type Slrlgle FomllY pweping adlWtW for any o r«rhu x,I r h,.;r Prpptnv W.,.... fwoee,54,23 Poet mat« ownom M,:on property ta..r..un years Depth:150.00 feel !-1 I.dl madMI.'s I>awili3oposra[lf L.area:g,1WAO M.—feel t�a dlm...Ions ouaalry•er akrwwdkF qM lwKfes Buldl.g-epleNor square ntlru[tlon loolage 1,oS33gwnteet llvrn Year of construction 1974 8 area ltgs R NOT A 124i1 Blll. The Mvroc+pa4 property bwssmeal Carp«allon IMpAr.l h rew«rvbk f«asses.lnk io.slabllsh your properiyi assessed vallrL MMP:anaHaes proWrtv ales In your area.TI•Is method,c.11ed Current V.lue t ahan Mee reyklUn PropnRet In Dnran.ln cnmpllarrce vntn the nrvvrnrtnr Are A.suumem,is used Is, n[lurlstlktians In North A,rre,]u MAC's assessmtnls and tlas arc also used by arM regulation.wl tw iM1e Gavemment of IMmrb. b.nks,I--mmpanbt nd the r.al.pate IrrdWny. MPAC's 2016 assessed value of your property is$228,000 Have questions abo.,your asxessmenN A[t«rM InRprnyatlm: logo,toA WMYProperty^tobarn PallNvmdtr 229A 567 p4B t23a53 U Vlslr www"r to mW,,—ty.cn to Iwrn mor..rbaWhaw your",d t—e3 AUd.lrMyPrUP«¢y'"Ac[esx Kry AIM EFG1ItIIQ .rs ee the rriinrmanan we have an hlt,av well of cam pare II So ashen Parr proptny'f 1pcatfpn and tlas«Ipllon B00 pyral3 Bd. ,=.Ire+.nnghhourhnuJ.SNitl not aurc about ynur prePenV's axesstd walr.ei plANlfi9 BlA 1 PT IOfA About You Yawn the option to IBe a Request for Re[.natleranon.Your deadkne to Requerl lvr ketunsldvratlnn is on one of lhlf No ke. Mlmkyelhy Dbawafaty page School uopwr Fa111IYtPuNk Pro perty.My�a IoK anmwww.®bautmV p,ap",,.wN h V.or RUB Num be,a nd A[[tss Key. r hose are Inu nd Un Pale one of Ihls Nnlrr.e. IM>wkrwk werYlew: Still Lave naeaHomP MPAC'4 asaesxNvalrfe of year map.rttl as N2aflaal'y 3,20U 522g.a1N Were leer.to help.0.........nd on.a}our pmpeny atwffinem experts MPAC's assefud vz Wa a} wllf help.rapenylazesold.g You through yaar NOtke,bawl a on ab0u1 your your prnperttl'ai W1lWfy 1.2WS 51f:2.Dpo Thif property Aiwfament PCon't.ct ypur munklpallty for K.1-nlfwnce. Between 1012 ar1d W16.wour prapertyl aswtwdwlae ch rpd by $6619W I.a.mlallo�mr yav a you tlisegrve with MPAC'3 axwxwmnr«dasrlllcedon,you onfllaa Begwtigr Property.—., OnbrlP's property a sses—rit system Re[UnslJeranUn aid MAC wra rwle-w wnr asyss..•mr. vl.ase review al.vM tie rl awayb yoW rew4i HP ill—unklp 14, MPK Pope Y !a I 'I MunklpaBtNe [NOaMon b Pas-props Y A samant l` delemtlne revenue tl Ire Pr « Ih Anefime At se In dfsessed value u.nl - Coryxa3lon [� m requlremon45,s.l Wu[dg 1 W d I seised I be mlrWu[ed rmmed aieH ,Mth You Y u '" As N . 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AboutR Property- a Pag.1 of 2 Paae 2 of 2 2016 PROPERTY ASSESSMENT NOTICE Municipal-specific Issue Date MUNICIPAL PROPERTY ASSESSMENT _ CORPORATION Property Assessment IIIIIII"''z111111 ""'lllllllll Issue Date: Notice April 4, 2016 JACKSON JASON ABC IMPORTS LIMITED For the 2017 to 2020 200 MAIN STREET property taxation years UNIT 5000 11 FLOOR ANYWHERE ON M4K 1133 \� CHANGES TO FILING A REVIEW (BILL 144) "" pM ■R rope rty Residential property owners have 120 days from the Issue Date of Assessment " 'yR "" w°t,ce their Property Assessment Notice to file a Request for � Reconsideration (RfR) MOA.r.:mb a..�ee r,i.m vav,poc.m-.szze.uoo b The RfR deadline for Bayham is August 16t", 2016 The Issue Date and RfR deadline are included on the Notice The early delivery of Assessment Notices and a 120-day RfR deadline will allow RfRs to be processed before Assessment Rolls are sent to municipalities — greater stability and accuracy A6ovt My Propel 2016 PROPERTY ASSESSMENT NOTICE MPAC's 2016 assessed'value of your property is$658,000 2016 Assessed Value Acmunt Information: Roll Number 12 34 567 899 12345 1234 AboutMyProperty'"Access Key ABCD EFG1 HJK2 Your property's location and description 900 Dynes Rd. PLAN169 BLK 1 PT LOT4 Municipality Ottawa City School support—see Attachment(1) Residential-English-Public Exempt-Not Applicable Assessment overview: Assessment Overview MPAC's assessed value of your property asof January 1,2016 $658,000 • Assessed Value as of January 1, 2016 MPAC's assessed value of your property as of January 1,2012 $620,615 This Property Assessment • Assessed Value as of January 1, 2012 Between 2D12 and 2016,your property's assessed value changed by $37,385 Notice has important • Change between 2012 and 2016 information for you as a If you disagree with MPAC's assessment or classification,you can file a Request for property owner. Reconsideration and MPAC will review your assessment. Please review it and file it How will my municipality use MPAC's property assessment? away for your records. Under the phase-in provision in the Assessment Act,an increase in assessed value No action is required is introduced gradually.A decrease in assessed value will be introduced immediately. unless you disagree The assessed value and classification of your property is used as the basis for calculating with your assessment. your property taxes. 2016 PROPERTY ASSESSMENT NOTICE Property CONTACT W5 Contact information Classification: Residential Exempt Request for 1866 296-MPAC(6722) Reconsideration TTY 1877 889-MPAC(6722) Tax Year Assessed Value Total Deadline Monday to Friday 8 a.m.to 5 p.m. 2016 $438,836 $181,779 $620,619 Key information 2017 $444,077 $185,884 $629,9161 August 1,2016 If you have accessibility 2018 $449,318 $189,990 $639,308 March 31,2018 needs,please call us Property Classification 2019 $454,559 $194,095 $648,654 March 31,2019 for assistance. • Phase in Assessed Values 2020 $459,800 $198,200 $658,DDG March 31,2020 www.abourtrn roPe�Y ca (2017-2020 tax years) YP To learn more about haw your property was assessed,see the information an page two • RfR Deadline (by tax year) of this Notice.For mare information on the Requestfor Reconsideration process,market A b V ut er— Protrends in your area,property assessment and taxation,visit www.aboutmyproperty.ca. }� - 2016 PROPERTY ASSESSMENT NOTICE How does MPAC assess my property's Roll Number: 12 34 567 899 12345 1234 For residential properties,there are five major factors that generally account for 85%of your property value. Property summary: Propertytype single Family Dwelling Location Ageadjus of ted f ranyproperty, Property Details adjusted for any p y Property information Frontage:54.23 feet major renovations Depth:150.00 feet Lot or additions How does MPAC assess my property? Lot area:8,100.00 square feet !�1 dimensions ✓ Five major factors affecting Building—exterior square Quality of footage 1,053 square feet construction residential values Living area Year of construction 1974 To establish your property's assessed value,MPAC analyzes property sales in your area.This method,called Current Value Assessment,is used by most assessment jurisdictions in North America.MPAC's assessments and data are also used by banks,insurance companies and the real estate industry. 2016 PROPERTY ASSESSMENT NOTICE Have questions about your assessment? Have questions about your Log on to AboutMyProperty-to learn more... assessment? Visit www.a boutmyp rope rty.ca to learn more about how your property was ✓ Login to Abo utM y P ro pe rtyTM assessed,see the information we have on file,as well as compare it to others in your neighbourhood. Still not sure about your property's assessed value? You have the option to file a Request for Reconsideration.Your deadline to About M file a Request for Reconsideration is on page one of this Notice. Property.Ca Log on to www.aboutmyproperty.ca with your Roll Number and Access Key. These are found on page one of this Notice. Still have questions? We're here to help.Contact us and one of our property assessment experts will help guide you through your Notice. Have a question about your property taxes?Contact your municipality for assistance. 2016 PROPERTY ASSESSMENT NOTICE Ontario's property assessment system The Municipal Municipalities A7pa Property Assessment determine revenue Corporation requirements,set determines Current Value municipal tax rates and collect property taxes Assessments and classifications to pay for your municipal services. for all properties in Ontario. These services may include: Description of Ontario's i property assessment system +� The Provincial �� A Government Police and fire Roads,sidewalks passes legislation, The Ontario protection and public transit sets assessment Property Taxpayer policies and determines education tax rates. Aw The Province also operates an independent assessment appeal lot tribunal—the Assessment Review Waste Parks and leisure Board(ARB). management facilities r �r A r •r -.- N/C 7 Z >. Q F- LU I- Z Z _I M Z J o W WF Q F � Q aaNa ti w m ❑ awa 02 Z ❑ w a FaQa Z Cn aQv) �. pili _� W W Cl) oc Cl) 0 o 'IlQ r i AWT �, /%/,/,/% I / 0/// Through AboutMyPropertyTM About YOl1R PFi(PERiY OlA3 A�59uEIV[ Pro O a ICNIOA lMOREABOUriL *Home Market Trends Tutorials Hew Assessment Works Contacl Us property owners can: Login to AboutMyPropertym You can find your Roll Number and Access Key on QUESTIONS your Property Assessment Notice. ✓ Access information on how their tJ-113° F.W U—r lR ABOUT PROPERTY property was assessed ASSESSMENT? P—rd Forgot Your Password ✓ Compare their assessment to LEARN MORE 11 I Register Needeec� others in their community season ✓ Learn more about property values MARKETTRENDS A HOW ASSESSMENT WORKS through Market Trends (available Learn more about the market trends in your I Interssted in learning how your property was WIN before Iogin) neighbourhood through l�lark.oRmurshct.This 2% assessed?Na ntto compare'your assessment toreport provides intumnation on res dential sale % ! others in yourcommunity?Rsgaster antl log on to prices trentls is neighbntari otls antl learn READ Mre —� municipalities across Ontario. REAR MORE REAR MORE ' 1 �� I► Login information is included on every r Notice mailed. w � RESOLVING • \` STEP 1 : Ask yourself: "could I have sold my property for the About mela assessed value on January 1 , 2016?" Property . STEP 2: Visit aboutmyproperty.ca to review the information MPAC has on file for your property. ' • •p- h STEP 3: Contact MPAC OR mpac.ca/ContactUs STEP 4: File a Request for Reconsideration FRI Fax: 1-866-297-6703 STEP 5: File an appeal with the Mail: pp ® MPAc, PO Box 9808 Assessment Review Board Toronto ON M 1 S 5T9 Mill, op,01P 01F Opp i0��� CONTACT \\ We are here to help. Contact MPAC with any questions you may have regarding your property assessment. CALL our Customer Contact Centre 1 866 296-MPAC (6722) 1 877-889-MPAC (6722) TTY ONLINE at mpac.ca VISIT a local field office WRITE to P.O. Box 9808, Toronto ON M 1 S 5T9 FAX 1 866 297 6703 If you have accessibility needs, please let us know how we can best accommodate you S� ' e \\\\N\\ \\\\\\\\ ENHANCING T00 MUNICIPAL ow ;f� 00 W, 790 ENGAGEMENT '� ►` - Y rnii 00 ii s ii 00 ii ii W. 00 00 00 /i/i ii 1� 000i00 io 0 oeo0000 ii ii fig w 4 `iiiii MUNICIPAL r � - - k�, op,01P pp 00 WJ- •MUNICIPAL • ;0-�.o.!:;Redesigned Municipal ConnectTM launching April 4 • Increased transparency • Improved stability and predictability in the municipal tax base • Modern and flexible way to access assessment information ■ Access to 2016 base year values (2017-2020 tax years) • Support municipal understanding of assessed values • Early consultation/discussion for greater roll stability • Insight into assessment at risk MUNICIPAL i i CONNECT TM t Y! *r � z QwIL } wZ Zo wF Z QwEa aaNa ° awa � Z o m a FaQ � � � V .jw w � OC � Q V1 .,:, �.: / VIM 01P 0 ! 1 , %0��� RESIDENTIAL MARKET TRENDS �W.W��o �Ae Ontario Municipality of Bayham • • • • Typical Residential 4.3% 1.3% Single-family Detached 4.7% 3861000 1.0% 1961000 Waterfront 1.7% 4001000 -1.6% 2551500 Median 2016 base year assessment and median%change from 2016 tax year to 2017 tax year 11 QUESTIONS9. rMO�� MUNICIPAL pac PROPERTY ASSESSMENT CORPORATION Syr MEN Progressive by Nature a Presentation to Municipal Partners � April/May 2016 ElginCount) Progressive by Nature • - i . - Introductory Remarks by Warden Bernie Wiehle - PowerPoint High Level Overview by Mark McDonald including: 1) Budget Highlights 2) Corporate Goals 3) Partnerships and Collaboration 4) Questions and Answers AMM -� E1 inCount ■ Progressive by Nature 2016 Budget Highlights .1% tax rate increase $2 increase on an average home with no assessment increase $64 million budget Key Initiatives for 2016 (among others): - RebuildingTerrace Lode ($30M)g - Continuing Community Improvement Plan (CIP) - Bringing high speed internet to rural areas (SWIFT) - Increase Ambulance Service in east end of County -� E1 inCount ■ Progressive by Nature Budget - Health Recruitment supported $9M in capital funding for Roads - Over $300,000 in new book purchases - $40,000 grant to the Clean Water Program - $250,000 to Hospital Redevelopment ($3.5M total) -� E1 inCount ■ Progressive by Nature Corporate Goals There are 9 corporate goals. We will focus on 2 of those today: 1) To forge community partnerships, a n d 2) To provide innovative and collaborative quality service -� E1 inCount ■ Progressive by Nature Collaboration The County provides advice and assistance to local municipal partners in the following ways: 1) Human Resources - help with senior level recruitment/ provide advice on delicate employee matters/ coordinate benefit renewals 2) Legal Advice - new County Solicitor is available to 900 provide a low-cost service to municipalities 3) Planning advice and comment is offered by an experienced professional planner 4) Economic Development and Tourism promotes municipalities and businesses and follows leads -� E1 inCount ■ Progressive by Nature Collaboration The Community Improvement Plan is a good example of this with the County setting aside $1m over 10 years 5) Joint Infrastructure Program (OCIF) submissions - Dexter Line with Malahide ($3.5M) and Miller Road with Dutton Dunwich ($2.35) 6) Accessibility Advice and Training to all - keeping pace with the Accessibility Act 7) Information Technology advice - provide service to Central Elgin and technology advice to others 8) Interest Free Loans to Libraries for construction - Belmont, Shedden and Aylmer -� E1 inCount ■ Progressive More Collaboration 9) Communication - the County's communication and marketing specialist is available to advise on strategy and content 10) Engineering technical advice and coordinated pricing including the development of RFP's through the County's Purchasing Coordinator 11) County maintains an Archive function which holds many local municipal records and artifacts 12) County's Museum Curator available to each local partner -� E1 inCount ■ Progressive Questions? - Thank you for your time and consideration 000 -� E1 inCount ■ THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, March 17, 2016 7:00 p.m. 6:00 p.m. — Committee of Adjustment—A01/16 — Elliott, A-04/16 — Latimer, A-05/16— Gauthier/Howard, A-06/16 —Zacharias Council recessed at 8:23 p.m. for a short break and reconvened at 8:34 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ABSENT: COUNCILLOR ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY CLERK'S ASSISTANT BRENDA GIBBONS PUBLIC WORKS OPERATIONS SUPERVISOR ED BRADFIELD 1. CALLTO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Notice of Public Information Centre Meeting and Map re Phillmore Bridge Deck Replacement Richmond Road added at Item 11.1.1-G B. Report TR-13/16 by Lorne James, Treasurer re 2015 Public Sector Salary Disclosure Act added as Item 11.2-F C. Request for delegation pursuant to Section 8.1.3 of Procedural By-Law 2014-103 by Brett Hueston re Proposed Tree Policy considered as Item 5-13 4. ANNOUNCEMENTS A. Raise the flag for World Autism Awareness Day ceremony will be held at the Municipal Office at 10:00 a.m. on April 1, 2016 2016 Council Minutes March 17, 2016 Page 2 of 10 B. Announcement on behalf of the Vienna EdisonFest Committee The 2016 EdisonFest Committee advised that, thanks to the offers of volunteer support, the Vienna EdisonFest Committee has determined that EdisonFest will be held on Saturday, June 41h this year. More volunteers and students seeking volunteer hours are still welcome to contribute their time & skills and all are welcome and encouraged to attend the next EdisonFest Committee planning meeting to be held at 7:00 p.m. on Tuesday, March 29th at the Bayham's Family Table Restaurant in Vienna. 5. DELEGATIONS A. 7:05 p.m. —Jim Staples re Road Construction and Tree Cutting on Maple Grove Line Jim Staples, on behalf of residents of Maple Grove Line, commenced the delegation by thanking Council and staff for their co-operation and proceeded to present a descriptive history of Maple Grove Line noting studies which indicate the importance, benefits and usefulness of trees to the life span of road conditions as well as making reference to the book Maple Grove and Beyond by Dr. Charles Baldwin. Council thanked Mr. Staples and commented on the reasons for the current practice of tree removal. Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT presentation regarding Road Construction and Tree Cutting on Maple Grove Line be received for information. CARRIED B. Brett Hueston re Proposed Tree Policy Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT pursuant to Section 8.1.3 of Procedural By-law 2014-103 Council permit the delegation of Brett Hueston. CARRIED Brett Hueston, on behalf of the Three Port Tour, provided comments from participants of the cycling event on the attraction of Bayham roads to cyclists and the value of tree-lined roads for tourism. Council thanked Mr. Hueston agreeing that Bayham is very scenic and recognizing the passion and concerns presented. 2016 Council Minutes March 17, 2016 Page 3of10 Moved by: Councillor Casier Seconded by: Councillor Breyer THAT presentation regarding proposed tree policy be received for information. CARRIED Council proceeded to consider Item 11.2-B REPORT TO COUNCIL A. Report CAO-22/16 by Paul Shipway, CAO re Tree Removal Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Council open the floor to public comment. CARRIED Further publicl comments were made regarding the proposed Tree Removal Policy. Jim Staples provided additional comments on importance of trees to the roadside. Brett Hueston compared other municipalities both with and without roadside trees. Brian Stewart spoke on road drainage. Darlene Mulholland commented on Community engagement. Faye Staples provided concerns around the timeline for proceeding with tree removal. Bob Cain provided comments and suggestions regarding drainage and traffic safety. Darlene Mulholland commented on winter conditions on Maple Grove Line. Council, after thanking the public for additional comments, proceeded to discuss amending the Tree Removal Policy. Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Item "g" be added to the Tree Removal Policy restating items "i" to "v" as a consideration of the Tree Removal Policy. CARRIED 2016 Council Minutes March 17, 2016 Page 4of10 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-22/16 re Tree Removal Policy be received for information; AND THAT Council approve the Tree Removal Policy, as amended, attached as Appendix 'A' as the official Tree Removal Policy of the Municipality of Bayham; AND THAT staff be directed to resume all tree removal activities, including Maple Grove Line, effective March 18, 2016, in accordance with the approved Tree Removal Policy. CARRIED Council at 8:23 p.m. recessed for a short break and reconvened at 8:34 p.m. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held March 3, 2016 Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the minutes of the regular meeting held March 3, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information A. Ministry of Agriculture, Food and Rural Affaires re Important Information about Barn Fires and Other Farm Emergencies B. Ministry of Community Safety and Correctional Services re compliance with the Emergency Management and Civil Protection Act C. Port Burwell Master Drainage Study Municipal Class Environmental Assessment Notice of Study Commencement 2016 Council Minutes March 17, 2016 Page 5 of 10 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence items 9.1.1-A—9.1.1-C be received for information. CARRIED 9.1.2 Requiring Action 9.2 Reports to Council A. Report BL-02/16 by Randy White, Fire Chief/By-law Officer re Animal Rescue Facility Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report BL-02/16 re Animal Rescue Facility be received for information; AND THAT according to By-Law 2009-059, Section 4.6, the Council of the Municipality of Bayham authorizes Teresa Pressey to operate an approved Animal Rescue Facility at 54726 Calton Line, for up to three dogs at a time, for the year ending December 31, 2016; AND THAT the Animal Rescue Facility is exempt from the requirements to pay a licence fee for dogs in the facility for the purpose of rescue and adoption for the first year from the date such dog is harboured by or in the possession of the Rescue Facility. CARRIED 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Elliott Minor Variance application B. Notice of Public Meeting re Latimer Minor Variance application C. Notice of Public Meeting re Gauthier/Howard Minor Variance application D. Notice of Public Meeting re Zacharias Minor Variance application Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence items 10.1.1-A— 10.1.1-D be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 2016 Council Minutes March 17, 2016 Page 6 of 10 11.1 Correspondence 11.1.1 Receive for Information A. Concerned Residents of Huron County re Health Concerns from Industrial Wind Turbines B. Minister Responsible for Seniors Affairs re 2016 Senior of the Year Award C. Township of Minden Hills re Request for Review of the New OPP Billing Model D. Township of Gillies re Resolution from the Town of Northeastern Manitoulin and the Islands E. Source Protection Committee approved minutes of meeting held December 3, 2015 F. Elgin St. Thomas Public Health re Active Elgin Community Challenge G. Notice of Public Information Centre Meeting and Map re Phillmore Bridge Deck Replacement Richmond Road Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT correspondence items 11.1.1-A— 11.1.1-G be received for information. CARRIED 11.1.2 Requiring Action A. St. Thomas Local Immigration Partnership re St. Thomas-Elgin Welcoming Communities Initiative Moved by: Councillor Casier Seconded by: Councillor Breyer THAT information from St. Thomas Local Immigration Partnership regarding St. Thomas-Elgin Welcoming Communities Initiative be received for information; AND THAT the Mayor signs a proclamation to declare the Municipality of Bayham a "Welcoming, Caring and Inclusive Communty"; AND THAT staff coordinate display of the proclamation. CARRIED B. Susan Morrell, Elgin County Committee re Annual Teddy Bear Picnic Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT correspondence from Susan Morrell be received for information; AND THAT Council grants permission to use the Straffordville Community Park, pavilion and washrooms for the Teddy Bear Picnic, Wednesday, July 13, 2016 subject to proof of liability 2016 Council Minutes March 17, 2016 Page 7 of 10 insurance coverage, naming the Municipality of Bayham as an additional insured in the minimum amount of$2,000,000; AND THAT cleanup of the area be the responsibility of the users. CARRIED C. Straffordville Hall Committee re Municipal Assistance Application Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Municipal Assistance Application from the Straffordville Hall Committee be received for information; AND THAT the rental fee be waived and only the cleanup fee be charged for the April 30tn event. CARRIED 11.2 Reports to Council A. Report CAO-21/16 by Paul Shipway, CAO re 31 Elizabeth St. Port Burwell, ON Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-21/16 re 31 Elizabeth Street Port Burwell be received for information. CARRIED B. Report CAO-22/16 by Paul Shipway, CAO re Tree Removal Policy (considered following delegations) C. Report CAO-23/16 by Paul Shipway, CAO re Renewable Energy Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-23/16 re Renewable Energy be received for information AND THAT staff be directed to proceed with the Port Burwell Firehall Connection Impact Assessment utilizing funds from the Working Capital Reserve. CARRIED 2016 Council Minutes March 17, 2016 Page 8 of 10 D. Report CAO-24/16 by Paul Shipway, CAO re Straffordville Community Centre Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-24/16 re Straffordville Community Centre be received for information AND THAT staff be directed to proceed with the rough in as per Report CAO-24/16. CARRIED E. Report CAO-25/16 by Paul Shipway, CAO re RFT16-02 Corinth Pavilion Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-25/16 re RFT 16-02 Corinth Pavilion be received for information AND THAT Council direct that RFT 16-02 be awarded to Rainbow Painting & Decorating in the amount of$19,668.64 + HST. CARRIED F. Report TR-13/16 by Lorne James, Treasurer re 2015 Public Sector Salary Disclosure Act Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report TR-13/16 re 2015 Public Sector Salary Disclosure Act be received for information CARRIED 12. BY-LAWS 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 Discussion A. Verbal discussion re Straffordville Batting Cage The CAO advised that various group have requested permission to use the batting cage and that repairs are being undertaken by the Municipality. 2016 Council Minutes March 17, 2016 Page 9 of 10 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Council direct the Straffordville Batting Cage is for the use of all organizations not any single organization. CARRIED B. Councillor Casier provided an update on ALUS advising that currently there are 147 acres in Bayham under the program which has moved from Bayham ALUS to Elgin ALUS and the funds contributed by Bayham will be used for projects specifically in Bayham. 14.2 In Camera Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 9:15 p.m. to discuss: • a proposed or pending acquisition or disposition of land by the municipality or local board • personal matters about an identifiable individual, including municipal or local board employees CARRIED A. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (31 Elizabeth Street) B. Confidential Item regarding personal matters about an identifiable individual, including municipal or local board employees (Public Works Organization) 14.3 Out of Camera Moved by: Councillor Casier Seconded by: Deputy Southwick THAT the Committee of the Whole do now rise from the "In Camera" session at 9:34 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-021 Being a By-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick 2016 Council Minutes March 17, 2016 Page 10 of 10 THAT confirming By-law 2016-021 be read a first, second and third time and finally passed. CARRIED 16 ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 9:35 p.m. CARRIED MAYOR CLERK REPORT FIRE DEPARTMENT portunzty Is o�m TO: Mayor & Members of Council FROM: Randy White, Fire Chief/By-law Officer DATE: April 7, 2016 REPORT: BL-03/16 FILE NO. C07 SUBJECT: Prohibited Animal By-law Exemption BACKGROUND: Last year Bayham implemented the prohibited animal by-law which replaced the previous exotic animal by-law. Rather than trying to list all species that are prohibited, the new format prohibits all animals other than exceptions listed in incorporated schedules. To include an animal not in the schedule, an application for exemption to the by-law must be presented. DISCUSSION: Marisa Zilli of Amazing Animal Tricks is a recognized studio animal trainer. Ms. Zilli is requesting an exemption to the by-law to allow her to keep a Kinkajou. She has provided information on the species including the fact that this animal meets the criteria for domestication. RECOMMENDATION 1. THAT Report BL-03/16 be received for information; 2. AND THAT Council grants an exemption to the Prohibited Animal By-Law for Marisa Zilli, allowing to keep the species Kinkajou as part of her business and educational work. Respectfully Submitted by: Reviewed by: Randy White P I i y Fire Chief/By-law Officer CAO March 2016 Hello, My name is Marisa Zilli, and I am a professional studio animal trainer currently residing within Bayham Township. I have been training animals for over 10 years and I have extensive experience working with a broad spectrum of animal species. I currently own and operate a licensed business providing trained and experienced animal actors for commercials, motion pictures,television shows, live performances, print ads, and other media work. My trained animal actors have performed in live shows in Canada,the United States, and around the world showing off their advanced stunts (including The Late Show with David Letterman and The Rachael Ray Show), and they have appeared on Animal Planet,TMZ, National Geographic, Pick TV,The Panic Theatre,Torihada Scoop, Zap Tele, Nickelodeon TV, and Globo TV, amongst numerous other media outlets. They have appeared in TV commercials,television shows, magazines,the front page of newspapers, and other projects that are upcoming. I am also co-owner and manager of Zilli Zi Zoo 2 Go, a licensed and fully insured mobile zoo business catering to Southwestern Ontario. I travel with a bevy of exotic animal ambassadors to schools, special events, fairs,festivals, camps, etc.to educate the public on exotic animals and wildlife. Additionally, I work as a provincially Authourised Wildlife Custodian,which are people who are authorised by the government of Ontario to work with wildlife and/or keep them in care until they are ready for release. I work closely with other Authourised Wildlife Custodians in the wildlife rehabilitation network to educate the public on our native wildlife species. My level of experience and expertise in training, handling, maintaining, and working with animals is unparalleled. I have extensive and exceptional knowledge on training animals, animal husbandry, animal health and nutrition, animal psychology and behaviour, zoology, wildlife, and exotic animals. I am inquiring about possibly being provided with an exemption from the newly implemented Prohibited Animals By-law to keep the species outlined below for my business and for educational work. Bear in mind that I am a responsible professional with years of experience working with animals of all kinds, including domestic animals, exotic animals, and our native wildlife; I am authourised by the government of Ontario to work with wildlife, and I am extremely well-versed in the fields of animal care, husbandry, and all other facets of animal ownership. Please review the species in question for further information. +IM4� Kinkajou Although at a glance these rainforest mammals may resemble a monkey or other primate species, kinkajous are actually a member of the family Procyonidae (the raccoon family). The kinkajou is a nocturnal animal that weighs roughly 3-7 Ibs at adulthood, and is the only Procyonid with a fully prehensile tail. Kinkajous are pollinators in the wild, using their 6-inch-long tongues to collect the nectar from flowers while the pollen clings to their facial fur. In general, kinkajous are a quiet, docile, gentle, clean,odourless, non-destructive,and inoffensive animal. USDA-licensed breeder Ashley Duncan,who resides in Texas, writes the following about kinkajous: "Kinkajous are very mellow-mannered and not quick-moving which makes them a delicate and cuddly pet. Kinkajous are by far the best large exotic 1 have ever dealt with." Many people who are partial to monkeys have been acquiring kinkajous instead, as they do not share the aggressive tendencies and the foul odour that most primate species exhibit. Ken Walker, another breeder licensed by the United States Department of Agriculture, goes on to say, "For people that think they want a monkey...forget the primates and research the kinkajou. They are monkey-like without the aggression, smell, and disease issues of a primate." There has been an explosion in recent years in the keeping of pet kinkajous across the globe, most notably in the United States, the United Kingdom, Germany,Japan, Central and South America, and only recently in Canada. Please do not hesitate to contact me with any questions you may have about myself or about the species outlined above. Thank you for your consideration. Best regards, 1841449 Ontario Inc. NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM O�pOrtunity isY�4�� APPLICANT: 1841449 ONTARIO INC. (DYCK) TAKE NOTICE that the Municipality of Bayham has received a complete application for a Minor Variance (Application A-03/16). TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday April 7, 2016 at 6:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. THE PURPOSE of the variances is to grant relief from Agriculture(Al)Zone, Section 5.1 to permit Accessory Living Quarters to the extent the use is not permitted for a property with 19.4 ha (47.9 acres) of land property located on the east side of Plank Road, north of Light Line known as 6978 Plank Road. THE EFFECT the installation of two accessory bunkhouse buildings (mobile homes) of 4.87 m (16 feet) by 21.9 (72 feet) to accommodate a total of sixteen (16) seasonal farm labourers in two mobile home buildings. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 24TH day of March 2016. KEY MAP MUNICIPALITY OF BAYHAM u-'� Margaret Underhill 7 -i>:_ LOT'15 Deputy Clerk/Planning Coordinator I:oT is I (>.I 1 Municipality of Bayham P.O. Box 160, 9344 Plank Rd. ���L�►F Straffordville, ON,NOJ lYO T: 519-866-5521 Ext. 222 F: 519-866-3884 LOT 14 E: munderhillgbayharn.on.ca SUBJECT LANDS W: www.bayham.on.ca LOY15 Ce � LOT lb LOT 17 LO"T]Y LOT 19 ,OT zl'`'•T1LLI 13 LO,T 44 W LO I 1 _a [.O'1'16 k0l;l7 Vogelsang ,qj ,YHA4 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM O�pOrrunity Ise!°,y� APPLICANT: VOGELSANG TAKE NOTICE that the Municipality of Bayham has received a complete application for a Minor Variance (Application A-07/16). TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday April 7, 2016 at 6:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. THE PURPOSE of the variance is to grant relief from the Village Residential (R1) Zone Regulations for Accessory Buildings, Section 10.11 b) Maximum height 4.5 m (14.8 feet); and c), Maximum floor area 65 m2 for a 6,600 m2 (2.47 acres) property located on the north side of Light Line, east of Bogus Road known as 55256 Light Line. THE EFFECT of the variance will be to allow the construction of an oversized accessory building with an area of 204.4 mZ (13.41 m x 15.24 m) (2200 sq. ft. and 44 feet by 50 feet) and a height of 5.5m (18ft) to be used for storage and as a personal workshop. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 24t" day of March 2016. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham P.O. Box 160, 9344 Plank Rd. Straffordville, ON, NOJ 1 YO 1,0 r 13 `—� .��t, 14 T: 519-866-5521 Ext. 222 F: 519-866-3884 LOT is E: munderhillgbayham.on.ca 1 1,O'r ; a W: www.bayham.on.ca SUBJECT LANDS LOT�14 LOT 15 a o, LOT 16 �1;v� -g,AY REPORT ' a DEVELOPMENT SERVICES K oy` rtunity Ism TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: April 7, 2016 REPORT: DS-15/16 FILE NO. C-07/E09 SUBJECT: FEARNLEY DRAIN IMPROVEMENTS BACKGROUND: This report is to address a written request from Tony Wall who resides at 54732 Nova Scotia Line. His property has inadequate drainage as the existing Municipal Drain (Branch "A" of the Fearnley Drain) is not functioning. DISCUSSION: The Branch "A"- Fearnley Drain was installed in 1998 via a petition for drainage and was done via Spriets Report 97098. Branch "A" which is a tile drain has the top end inlet catch basin located on the south-west corner of Mr. Wall's property and flows easterly to connect to the Fearnley Drain approximately 200 m to the east. The Fearnley Drain is a tile drain and was installed in 1954. The condition of the Fearnley drain is the issue as it is past the point of maintenance. The tile is crushed, too small and too flat. Staff has retained drainage contractors to do repairs and maintenance to the drain; the repairs are short lived as the drain is worn out. Pursuant to Section #78 of the Drainage Act Municipal Council may (without the petition required in Section 4) but on the report of an engineer appointed by it, undertake and complete the repair and/or improvement of drainage works. The engineer has all the powers and shall perform all the duties of an engineer appointed with respect to the construction of drainage works under this Act. All proceedings, including appeals shall be the same as on a report for the construction of a drainage works. RECOMMENDATION 1. THAT Staff Report DS-15/16 regarding the Fearnley Municipal Drain be received; 2. AND THAT Council appoints Spriet Associates as the Engineers to make an examination of the drainage area and prepare a report for Council's consideration. Respectfully Submitted by: Bill Knifton ay Chief Building Official CA Drainage Superintendent -g,AY REPORT DEVELOPMENT SERVICES Opp ;. 0�45 �rtunity 1 TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: April 7, 2016 REPORT: DS-16/16 FILE NO. C-07 SUBJECT: 1ST QUARTER REPORT BACKGROUND: The purpose of this report is to inform Council of the activities of the Building Services and Drainage department for the first quarter of the year for 2016. DISCUSSION: Building Services: The summary of building permits issued in the first quarter is as listed on the chart below: Year 2016 2015 2014 No. permits issued 21 8 7 Permit fees $16,620 $10030 $5417 Construction Value $1,224,500 $888,500 $488,900 Houses 5 1 1 Farm Buildings 1 0 1 Other 15 7 5 Drainage: Drainage work for the first quarter of 2016 is noted below: New Drains: Drain Name Status Fearnley Drain Engineer recently retained to review condition Sproul Drain Branch Design in progress Ba nor Road Drain Construction completed in March Centre Street Drain North Landowner meeting recently took place Nova Scotia Drain Survey done, final design in progress Tollgate Drain Survey done, design progressing Stewart Drain No 1 Completed in early January Drain Maintenance: No maintenance activities were done in the 1st quarter of this year. RECOMMENDATION 1. THAT Staff Report DS-16-16 regarding the activities of the Building Services & Drainage Department for the first quarter of 2016 be received for information. Respectfully Submitted by: ill Knifton a Chief Building Official CAO Drainage Superintendent $AYH�►,� REPORT o� �y DEVELOPMENT SERVICES ol'tunity Is �� TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: April 7, 2016 REPORT: DS-17/16 FILE NO. C-07 / D10.PER116 Roll # 3401-002-001-32500 SUBJECT: Site Plan Agreement— Port Burwell Periscope Playhouse Inc. BACKGROUND: A site plan control application was received on March 4, 2016 and deemed complete March 30, 2016 from the Port Burwell Periscope Playhouse Inc. for their property located at 42 Wellington Street, Port Burwell. The application proposes the development of a new driveway, gravel parking area, paved "barrier-free" parking area, lot line buffering and lot grading to include a storm water containment pond. The subject land is designated "Institutional" in the Official Plan and zoned Institutional (1) in the Zoning By-law Z456-2003. DISCUSSION: Based on staff review, the site plan approval application and accompanying final drawing received on March 30, 2016, staff concur that it meets the intent of the Official Plan and the requirements of the Zoning By-law. The attached site plan agreement is the municipality's standard site plan agreement and includes the site-specific development drawings. The owners have reviewed the site plan agreement and agree to it being presented for Council consideration. Staff recommends approval of the site plan agreement as presented. ATTACHMENTS 1. Site Plan Application 2. Draft By-law 2016-025 Site Plan Agreement attached. Staff Report DS-17/16 Periscope Playhouse Inc. 2 RECOMMENDATION 1. THAT Report DS-17/16 be received for information; 2. AND THAT By-law No. 2016-025, being a By-law to authorize the execution of a Site Plan Agreement between Port Burwell Periscope Playhouse Inc. and the Municipality of Bayham for development at the property known as 42 Wellington Street, Port Burwell be presented for enactment. Respectfully Submitted by: Reviewed by: PO Margaret Underhill a Deputy Clerk/Planning Coordinator CAO` FILE No._-SAO,0l 6 1 REC'D: DATE APPLICATION CONS RED �Ppo ���io'lov COMPLETE: Gl t 30 Ile,-. FEE RECEIVED:$C9006 MUNICIPALITY OF BAYHAM SITE PLAN APPROVAL APPLICATION FORM The undersigned hereby request the Municipality of Bayham to consider a Site Plan Control application pursuant to Section 41 of the Planning Act on the lands hereinafter described. This application is accompanied by a fee of$500($250 fee+$250 deposit for properties with accumulative building area of 150 m2 or less)OR$2000($1000 fee&$1000 deposit for accumulative building area 151 m2 or greater)by cash or cheque made payable to the Municipality of Bayham. 1.BACKGROUND INFORMATION a) Applicant's Name f3AM -T Vv^lo f�ESlc�ty CoL-�R. Mc�T Applicant's Mailing Address IS .�Arvt ST 'D�sy clrz��+rt Telephone Number Sty-`3Zl-G o`C o Fax Number S l`I- o-z4 8 - zvt`1 b) Registered Owner(if other than applicant) Patrt Owner's Address - gox Telephone Number 224 -L-1 I 38I5 Fax Number c) Location of Subject Land Lot Number(s) l3 Plan No.or Concession Part Number(s) Reference Plan 91 - C l � ov Z, o®► � 3'�S o-r, 911 Address(if any) 4 L w is lt.l►�-y Cb N —tom= evt . B o"o-'B I, The subject land is located on the !;�-a v"TVI side of (,V F t k, TW between d) Existing use of Subject property I krc7t I C1 *hr14 e) Specific indication of proposed uses of land and buildings ----------------- -- -- -- _---- — f) Official Plan Designation r I�-_ST_(X,-.'C t g) Zoning By-law-Existing Zoning I W sT fTwtt 0 k +%, -Requested Zoning 1 2.SITE INFORMATION a)fining Provisions REQUIRED PROPOSED Lot Frontage 13 j.R$ �4,2 Lot Depth Lot Area Lot Coverage Front Yard ~ Rear Yard S" Interior Side Yard' Exterior Side Yard(corner tot) Landscaped Open Space No.of Parking Spaces No.of Loading Spaces Width of Planting Strip_ Driveway Width Handicap Spaces �_! Other(Specify) Off-Street Parking and Loading Facilities Total number of off-street parking spaces existing e� Number of off-street parking spaces proposed(include existing&proposed) O_.�' ( -$AMt.Ysi it✓� T'I'1£r, Number of off-street loading facilities existing o__ _ Number of off-street loading facilities ^' proposed(include existing&proposed) ca b) Proposed Building Size: Ground Floor Area of Existing Buildings(s) Ground Floor Area of Proposed Development 2"t-t S _ 5 — Total Ground Floor Area (including existing&proposed) Number of Storeys proposed Building Height Proposed —_ 7,3 _ 'Kwwn t►.� Total Gross Floor Area Proposed (including existing and proposed) _._ _-•_ .____.___.._____._ 3. COMPLETE AS APPLICABLE: a) MULTIPLE FAMILY RESIDENTIAL Landscaped Area— -- — _-- _ sq m Conversion or Addition to Exis Residential Buildings Yes_ No-� Amenity and/or Children's Play Area _. No_-- UIVIT EREAli;DOWN Type Number of Units Floor area of Unit Type Bachelor One-Bedroom — Two-Bedroom Three-Bedroom - 2 3. COMPLETE AS APPLICABLE:-(cont'd) a) MULTIPLE FAMILY RESIDENTIAL-(confd) Other Facilities provided(eg.play facilities,underground parking,games rooms, swimming pool,etc.) b) COMMERCIAL/INDUSTRIAL/INSTITUTIONAL/OPEN SPACE OR OTHER USES (as applicable) No.of New Buildings Proposed I Con_ v=ion�or Addition to Existing Building Yes No Describe 1a-reE►uo%-. �•Mras�.�T1e�.t Gross Floor Area(breakdown by type of use,eg.-office area,retail,storage, manufacturing area,etc.) '2 e a 3 SR -tom 'rK�t rt�l• Seating Capacity(for rest or assembly hall,etc.) (��{ Describe Type of Business Proposed e. M My�..tT-t --r fit,•,-t'+t No.of Staff Proposed-Initially 2 In future(5 yrs) -z-. Open Storage Required Yes No ✓' Describe type,location,and buffering(if any)_tom.-e�.,� £�ti`t t. It Phasing if any tv- Describe Type of Use Proposed CoM►A, l it?`1 '['t�l t•w�rt�, No.of Beds(if applicable) Gross Floor Area by Type of Use (eg.office,common rooms,storage,etc.) 2-S 3 SF Landscaped Area___,_— 2°t s sq m If residential use proposed as part of,or accessory to commercial/industrial/open space/other use,please specify Type Number of Units Floor area of Unit Type Bachelor One-Bedroom Two-Bedroom — ----------- Three-Bedroom --- -- -- Dated this 2G day of —,20 i�o ii off Owner/Agent ^ Sigft-atuure of t I' - �,✓L `[. �4�F...-- of the h�►C�NI Ct�D�►^tip _of W avLC trts� __-__ _-- in the -C e,�•�•�-`'t _—_ of DO SOLEMNLY DECLARE THAT: All of the statements contained in this application are true and I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under Oath and by virtue of the Canada Evidence Act DECIAREP before meat the /%11,11, .. of_ /tC(I" JTI the. _ n _. of this...__l of -- Yc` 20 1 ff—e�4e�g ne g n A C AW,ftERHILL,a ommissioner, ett:S:gnature of Owner/Agent Deputy Clerk of the Corporation of the Attachments AWsn g Y .o&.rEy.%2005-061 with Schedate"A!only 3 eriseope AN,; homc? PORT BURWELL PERISCOPE PLAYHOUSE INC. Up periscope! Vision above and beyond Municipality of Bayham 9344 Plank Road Box 160 STRAFFORDVILLE Ontario, NOJ 1 YD February 121h, 2016 To whom it may concern Please be advised that the Directors of Port Burwell Periscope Playhouse Inc. hereby give their consent to Barry Wade Design Construction Management to submit an application for Site Plan Approval on its behalf. Yours truly Grahame M. Notman President. 42 Wellington Street, p.o. box 145, PORT BURWELL. Ontario, NOJ 1T0 Contact; Grahame Notman (226) 271-3815 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016- 025 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A SITE PLAN AGREEMENT BETWEEN PORT BURWELL PERISCOPE PLAYHOUSE INC. AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 41 of the Planning Act, R.S.O. 1990, c. 13, as amended, provides, in part, that, where in an Official Plan an area is shown or described as a proposed site plan control area, the Council of the local municipality in which the proposed area is situate may, by by-law, designate the whole or any part of such area as a site plan control area; AND WHEREAS the Municipality of Bayham has enacted a Site Plan Control Area By-law 2005- 061 pursuant to Section 41 of the said Planning Act. AND WHEREAS Section 41 of the said Planning Act, as cited above, provides that no person shall undertake any development in an area designated as subject to site plan control pursuant to a by-law enacted under that section without first having received approval, as the Council may determine, of the following: 1. Plans showing the location of all buildings and structures to be erected and showing the location of all facilities and works to be provided in conjunction therewith and of all facilities and works required under clause (7) (a). AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it necessary to enter into a Site Plan agreement with Port Burwell Periscope Playhouse Inc. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute the Site Plan Agreement between The Corporation of the Municipality of Bayham and Port Burwell Periscope Playhouse Inc. affixed hereto and forming part of this By-law as Schedule "A". 2. THAT the executed agreement be registered at the owner's expense against the land to which it applies under the Land Titles Registry Elgin # 11. READ A FIRST AND SECOND TIME this 7tn day of April 2016. READ A THIRD TIME AND FINALLY PASSED this 7tn day of April 2016. MAYOR CLERK Schedule "A" to By-law 2016- 025 SITE PLAN AGREEMENT BETWEEN PORT BURWELL PERISCOPE PLAYHOUSE INC. Concession 1 Part Lot 13 Roll #34-01-002-001-32500 AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM THIS AGREEMENT made in duplicate this 71h day of April 2016. BETWEEN: PORT BURWELL PERISCOPE PLAYHOUSE INC. Hereinafter called the "OWNER" OF THE FIRST PART -AND - THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter called the "MUNICIPALITY" OF THE SECOND PART WHEREAS the Owner is the Owner in fee simple of the lands situate in the Municipality of Bayham, in the County of Elgin being Concession 1 Part Lot 13, more particularly described in Attachment "A" attached hereto (and hereafter referred to as the "Lands"); AND WHEREAS the Official Plan of the Municipality of Bayham in effect, designates the entirety of the Municipality as a Site Plan Control Area; AND WHEREAS the Owner intends to develop lands in accordance with the Site Plan drawings attached hereto, as Attachment "C" (and hereafter referred to as the "Plans"); AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it necessary to enter into a Site Plan Agreement with Port Burwell Periscope Playhouse Inc.. NOW THEREFORE in consideration of other good and valuable consideration and the sum of Two Dollars ($2.00) of lawful money of Canada by each to the other paid (the receipt whereof is acknowledged by each), the Owner hereby covenants and agrees with the Municipality as follows: 1. The Owner agrees that no building permit will be available until the Agreement has been approved by the Municipality, and further agrees that work will not commence prior to the issuance of the building permit. 2. The following Attachments, which are identified by the signatures of the parties to this Agreement, and which are attached hereto, are hereby made a part of this Agreement, as fully and to all intents and purposes as though recited in full herein: ATTACHMENT "A" — LEGAL DESCRIPTION OF SUBJECT LANDS ATTACHMENT "B" - CERTIFICATE OF COMPLIANCE ATTACHMENT "C — SITE PLAN DRAWING NO. Al ATTACHMENT "D" - GRADING AND LANDSCAPE PLAN DRAWING NO. A2 3. Attachment "A" hereto describes the lands affected by this Agreement. 4. Attachment "C" - Overall Site Servicing & Grading Plan shows: a) the location and height of all buildings and structures existing and/or to be erected; b) the location of vehicular entrances and exits; c) the location and provision of off-street vehicular loading and parking spaces, including driveways for emergency vehicles; d) building finished floor elevations (if deemed necessary by the Municipality); e) all proposed structures showing setback measurements and dimensions 5. The Owner agrees that the building or buildings will be erected or developed in accordance with the Plans approved, subject only to such changes as have received advance approval. 6. The Owner agrees that the site development and servicing will be in accordance with the Plans as approved, subject only to such changes as have received advance approval. 7. The Owner further agrees that (as applicable): a) final grades and elevations will be established to the satisfaction of the Municipality. The Owner will provide proof of final grades and elevations certified by a professional land surveyor or civil engineer, prior to the final release of the Letter of Credit. b) all necessary provisions for service connections on site will be made to the satisfaction of the Municipality. c) construction work will be carried forward expeditiously in good and workmanlike manner, in accordance with good trade practice and so to cause a minimum of nuisance. d) all necessary precautions to avoid dust, noise and other nuisance and to provide for the public safety will, so far as possible, be taken and which comply with The Construction Safety Act. e) all necessary care will be taken to see that mud and soil is not tracked or spilled onto any public street, and where such tracking occurs, the street shall be cleaned at the end of each working day. f) unless otherwise provided, all parking lots and walkways will be finished with hot- mix asphalt, concrete, gravel or paving stones to the satisfaction of the Municipality and have permanent bumper curbing along all parking areas that abut the property limits. g) no topsoil shall be stockpiled on any other portion of the Owner's lands except those lands identified in Attachment "A" to this agreement; and all topsoil shall be stockpiled and maintained in a manner which allows for the maintenance of weeds; and the Municipality may go in and do the same at the Owner's expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security. h) stock-piling of snow will not be allowed on the site where it will constitute a hazard to public right-of-ways. i) the electrical servicing of the property shall be subject to the approval of Hydro One. j) upon failure by the Owner to do any act during the development period herein, that the public safety or convenience requires, in accordance with this Agreement, upon seven (7) days written notice, the Municipality, in addition to any other remedy, may go in and do same at the Owner's expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security. k) the Municipality may treat any breach of this Agreement as a breach of the Site Plan Control By-Law, and upon twenty-four (24) hours written notice to the Owner, stop work until the breach is rectified. 1) nothing in this Agreement constitutes waiver of the owner's duty to comply with any by-law of the Municipality or any other law. 8. The Owner shall: a) be responsible for consulting with and obtaining any deemed necessary approvals from the County of Elgin for any matters that relate to County Roads b) be responsible for consulting with Hydro One regarding any matters that relate to services provided by Hydro One. 9. The Owner shall be responsible for consulting with and obtaining any necessary approval from all regulatory bodies such as, but not limited to, the Long Point Region Conservation Authority and the Ministry of the Environment as deemed necessary. 10. The Owner shall satisfy all the requirements in relation to the fire protection for the building(s) to the satisfaction of the Municipality's Fire Chief. 11. The Owner agrees to pay for damages to public property including but not limited to municipal drain, ditches, street surfaces, sidewalks, storm and sanitary sewer systems, which may occur during the period of construction. Any such repair may be undertaken by the Ministry of Transportation and/or the Municipality at the expense of the Owner, within thirty (30) days notice. 12. Any and all lighting shall be installed and maintained so as to not, in the opinion of the Municipality, interfere with the use or enjoyment of adjacent properties, or with the safe flow of traffic on abutting or adjacent streets. 13. If the Ontario Building Code requires that an Architect or Professional Engineer or both, shall be responsible for the field review of any new building or extension, provided for in this Agreement, the Owner shall not occupy or use or permit to be occupied or used, any said new building or extension, until after an Architect or Professional Engineer has given to the Municipality, a letter addressed to the Municipality, and signed by the said Architect or Professional Engineer, certifying that all construction and/or services on or in the said lands, required for this development or redevelopment, newly installed by the Owner in connection with this development or redevelopment, have been installed and/or constructed in a manner satisfactory to the Architect or Professional Engineer. 14. The Municipality, through its servants, officers and agents, including it's Chief Building Official, Fire Chief, and Municipal Engineer, may, from time to time, and at any time, enter on the premises of the Owner to inspect: a) the progress of development; b) the state of maintenance as provided for in this Agreement. 15. In the event of any servant, officer or agent of the Municipality, determining, upon inspection, that the development is not proceeding in the strict accord with the Plans and specifications filed, such servant, officer or agent shall forthwith, place a notice requiring all work to be stopped upon the premises and forward a copy, by registered mail, to the Owner at the last known address, on the last revised assessment roll, and the Owner shall forthwith correct the deficiency or deviation. 16. In the event of any servant, officer or agent of the Municipality, upon inspection, be of the opinion that the state of maintenance is not satisfactory, such servant, officer or agent shall forthwith, forward notice of such opinion, by registered mail, to the Owner, at the last known address, and the Owner shall forthwith correct the deficiency or appeal to the Council of the Municipality of Bayham, as hereinafter provided. 17. In the event that the Owner should disagree with the opinion of the servant, officer or agent of the Municipality, as to the state of maintenance, such Owner shall appear before the Council of the Municipality of Bayham, which after hearing the Owner, shall express its opinion as to whether the maintenance is satisfactory, by resolution, which shall constitute a final determination of the matter. 18. In the event that the Owner shall fail to obey a stop work order issued under Section 17 hereof, the Owner recognizes the right of the Municipality to apply to the Courts for a restraining order. 19. In the event that an Owner shall fail to correct a deviation or deficiency after notice pursuant to Section 17 or after notice of an opinion, which the Council of the Municipality of Bayham determines is correct, under Section 17, the Council of the Municipality of Bayham, may by by-law, direct, on default of the matter or thing being done by the Owner, after two (2) week's notice, to it by registered mail, at the last known address of the Owner, pursuant to the last revised assessment roll, that such matter or thing be done by the Municipality, at the expense of the Owner, which expense may be recoverable by action as municipal taxes, or from the Letter of Credit deposited as performance security. 20. Unless otherwise authorized, in the event of the Owner wishing to change at any time, the buildings, structures or facilities described in Attachments "C" & "D", it shall make application to the Council of the Municipality of Bayham, for approval, and shall not proceed with such change until approval is given by such Council, or in default by The Ontario Municipal Board, under the procedure set out in Section 41 of The Planning Act, 1990, herein before referred to. 21. The Owner agrees to pay to the Municipality all administration costs incurred in connection with this Agreement, and the fulfillment of this Agreement, including legal, engineering and inspection costs. 22. LIABILITY INSURANCE Before commencing any of the work provided for herein, the Owner shall supply the Municipality with a Liability Insurance policy in the amount of $2,000,000 per occurrence, and in a form satisfactory to the Municipality, indemnifying the Municipality from any loss arising from claims for damages, injury or otherwise, in connection with the work done by or on behalf of the owner of the development. The said policy shall be provided at the time of the signing of the Agreement and remain in force, until the development is complete and all required documentation as per Article 15 has been filed with the Municipality. 23. PERFORMANCE GUARANTEE The Owner hereby defines the completion date of this Agreement and project to be completed on or before April 7, 2017. It will be the Owner's responsibility to require, in writing, an extension to this agreement/project, within sixty (60) days of the above stated completion date, should an extension be required. As security for the performance and completion of all works required by this agreement, the Owner shall supply the Municipality with a Letter of Credit, equal to $8819.00. The Letter of Credit will be based on the estimated cost of alterations to public property, roadway, curbs and gutters and drains, and any repairs for damages to public property, roadway, sidewalks, curbs and gutters and drains, plus all site specific components as defined by the Site Plan and Grading and Landscape Plans, Attachments "C" & "D", which are approved under this Agreement. The amount of the Letter of Credit shall be established by the Municipality. The irrevocable Letter of Credit from a Chartered Bank expressed to be pursuant to this Agreement and payable to the Municipality at any time or in part, from time to time, upon written notice from the Municipality, shall be provided at the time of signing of this Agreement, and shall remain in force, until Twelve (12) months following the completion of this project. 24. This Agreement and the provisions thereof, do not give to the Owner or any person acquiring any interest in the said lands any rights against the Municipality with respect to the failure of the Owner to perform or fully perform any of its obligations under this Agreement or any negligence of the Owner in its performance of the said obligations. 25. In the event that no construction on the said lands has commenced within one (1) year from the date of registration of this Agreement the Municipality may, at its option, on one month's notice to the owner, declare this Agreement to be subject to re-negotiation, whereupon the Owner agrees that it will not undertake any construction on the said lands until this Agreement has been re- negotiated. 26. The Owner agrees that it will not call into question, directly or indirectly in any proceeding whatsoever in law or in equity or before any administrative tribunal the right of the Municipality to enter into this Agreement and to enforce each and every term, covenant and condition herein contained and this Agreement may be pleaded as an estoppels against the Owner in any case. 27. The Owner agrees on behalf of themselves, their heirs, executors, administrators and assigns, to save harmless and indemnify the Municipality, from all losses, damages, costs, charges and expenses which may be claimed or recovered against the Municipality by any person or persons arising either directly or indirectly as a result of any action taken by the Owner, pursuant to this Agreement. 28. All facilities and matters required by this Agreement shall be provided and maintained by the Owner at its sole risk and expense to the satisfaction of the Municipality and in accordance with the standards determined by the Municipality and in default thereof, and without limiting other remedies available to the Municipality, the provisions of Section 326 of The Municipal Act, R.S.O. 1990, shall apply. 29. This Agreement shall be registered at the expense of the Owner, against the land to which it applies, and the Municipality shall be entitled, subject to the provisions of The Registry Act, to enforce its provisions against the Owner, named herein, and any and all subsequent Owners of the land. 30. A Certification of Compliance attached hereto as Attachment "B", shall be filed by the Owner, following completion of the development to ensure all details of the Site Plan Agreement have been complied with. IN WITNESS WHEREOF, the Parties hereto have hereupon, affixed their Corporate Seal, and duly attested to by their authorized signing officers in that behalf. We have the authority to bind the Corporation. Witness Grahame M. Notman, President Witness Valerie Donnell, Treasurer THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Paul Ens, Mayor Paul Shipway, Clerk ATTACHMENT `A' Property Assessment Roll No.: 34-01-002-001-32500 Municipal Address: 42 Wellington Street, Port Burwell Legal Property Description: Concession 1 Part Lot 13, Municipality of Bayham, County of Elgin PIN # ATTACHMENT `B' THE CORPORATION OF THE MUNICIPALITY OF BAYHAM CERTIFICATE OF COMPLIANCE To be completed and submitted to the Municipality once all works are complete. PROPERTY IDENTIFICATION: Municipal Address: 42 Wellington Street, Port Burwell Property Roll#: 34-01-002-001-32500 Owner(s): Port Burwell Periscope Playhouse Inc. This document serves to certify that the development project on the above noted lands has been completed in accordance with the terms and conditions of the Site Plan Agreement By-law No. DATED: I HEREBY CERTIFY THAT THE ABOVE DECLARATION IS TRUE AND CORRECT. I have the authority to bind the Corporation. Witness Grahame M. Notman, President Witness Address: Phone Number .vm 1 r17 LPRCA REGULATED AREA » a»n _ e V -w aourt m.x � w ILI ILI ' 4 TMEAw.rNALL p i.^ I fEtdi. 9 4 W NQ, B On Permit i ly 4 , BARRIER-FREE PARKING SIGNAGE I i '!' 77m .mr..arnmo.b..r.w.m. No�u,a I i 4 e •> �.» ;� ( ,aa�»�sas°0x0`o:w, , ( `t. % aq 1949i 1 IL PORT BURWNLL PBRIBOOPB 9 1 PLAYNOUM INC. /t MLVIIOTOM gram�,Pw. m FR1 FR3 WELLINGTON STREET FIRE ROUTE SIGNAGE SITE PLAN 3rM PLAN SCAM:1•-taro• Ism Al r s lal .LPRCA REG TED AFtE - , LU xerou�e xerove SIONS I$UE \R` R THEATRE HALL \\ i � , e UNOCWPIED hl W /Q FERN] Q w Elam} d® s-7-1 II eu[ u.am a vPORT BURWELL PERISCOPE PLAYHOUSE INC. -_ �J 42 WIMLINOTON WMJI" Porn BUMLL WELLINGTON STREET GRADING AND GRADING AND LANDSCAPE PLAN LANDSCAPE PLAN SCALP:r_iww 1503 I—I&CAPSTONE CAPSTONE POWER DEVELOPMENT POWER DEVELOPMENT 155 Wellington Street West Telephone (416)649-1300 Suite 2930 Facsimile (416)649-1335 Toronto,ON M5V31-11 www.capstoneinfrastructure.corn A Subsidiary o f Caps lone in fras true Lure Corporation March 16, 2016 Via email(pshioway(@bayham.on.ca) Mayor, Members of Council, and CAO c/o Paul Shipway, CAO Municipality of Bayham 9344 Plank Rd. Straffordville, ON NOJ 1 YO RE: Update on the IESO's Large Renewable Procurement I (LRP 1) and the Erie Shores Wind Farm 2 proposal Your Worship, Members of Council, and Mr. Shipway: On March loth the IESO announced the LRP I contracts, and unfortunately, Capstone's Erie Shores 2 proposal was not awarded a contract. Although we are very disappointed that we were unsuccessful with LRP I, we do wish to again extend thanks to the Municipality of Bayham for the support of our Erie Shores 2 proposal and participation in the LRP I RFP process. As far as next steps for an Erie Shores 2 proposal, the IESO will likely release the details for the second round of procurement (LRP ll) in the latter half of the year, at which time we'll be in a position to know whether we would be able to bid the project again. We will keep the municipality apprised as any progress is made. Sincerely, �L� Andrea Kause/ Project Manager Elgin'('.--.-oj._tny March 11, 2016 The Honourable Jeff Leal Minister of Agriculture, Food and Rural Affairs 1 Stone Road, West Guelph, ON N1G 4Y2 Dear Minister Leal: At its meeting held on March 8, 2016, Elgin County Council voted to support a resolution from the Town of Carleton Place requesting that the Province of Ontario discontinue the use of the current infrastructure funding evaluation criteria and instead distribute all future infrastructure grants to all municipalities utilizing a fair and equitable formula. Municipalities who have been fiscally prudent by planning for infrastructure maintenance with reserves have had their funding applications denied because net financial assets per household in their communities are considered to be too high. Municipalities who have incurred significant debt and put little consideration into planning for the future are rewarded with repeated funding. The County of Elgin respectfully asks that the Ministry of Agriculture, Food and Rural Affairs to reconsider the evaluation criteria to ensure a more equitable distribution of funding and to promote fiscal responsibility among municipalities. The original resolution is attached for ease of reference. Yours truly, 4 � Katherine Thompson, Marketing and Communications Coordinator cc Louis Antonakos, Mayor, Town of Carleton Place Jeff Yurek, MPP, Elgin-Middlesex-London Elgin Municipalities County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N513 5V1 Phone:519-631-1460 www.elgincounty.ca Elgin- _.,Otltity Office of the WardenM AR 2 2016 March 11, 2016 The Honourable Glen R. Murray Minister of the Environment and Climate Change 11th Floor, Ferguson Block 77 Wellesley Street West Toronto, Ontario M7A 2T5 Dear Minister Murray: Subject: Environmental Compliance Application Approvals On behalf of my colleagues on Elgin County Council, I would like to respectfully request that the Ministry of the Environment and Climate Change address the critical staffing efficiency issues that exist in the Approvals Branch of the MOECC so that Environmental Compliance Application Approvals can be processed more expeditiously. It is not uncommon for municipalities and developers to experience 6 to 8 month delays while waiting for approvals on crucial storm water management and sanitary sewer collection and treatment projects. These delays hinder a municipality's ability to plan long- term and compromise a municipality's ability to complete projects on time, in accordance with federal and provincial funding requirements. These delays also prevent developers and industry from proceeding with projects that are important for the economic wellbeing of our communities. Ultimately accelerating the approvals process will help the province to grow economically and will allow municipalities to address failing services and infrastructure deficits. Yours truly, Bernie Wiehle, Warden CC AMO County of Elgin Administrative Services Jeff Yurek, MPP, Elgin-Middlesex-London 450 Sunset Drive St.Thomas,ON N5R 5V1 Elgin Municipalities Phone:519-631-1460 www.elgi nco u nty.ca /00000 Elgin March 9, 2016 To: Municipal Partners Re: 2015 Library Usage and Statistics Report Attached for your information is a copy of the 2015 Library Usage and Statistics Report which was recently adopted by County Council. This report summarizes the usage trends at the 10 library branches in Elgin County within the context of a five year analysis from 2011 to 2015, both for the system as a whole and for each of the 10 branches. Figures include: active library users, circulation statistics (both physical and online usage), Internet usage, and program statistics. If you have any questions or comments, please do not hesitate to contact Laura Molnar, Elgin County Library Coordinator. Yours truly, Katherine Thompson, Marketing and Communications Coordinator Enclosure cc Laura Molnar, Elgin County Library Coordinator County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-1460 www.elgincounty.ca Elgin REPORT TO COUNTY COUNCIL FROM: Laura Molnar, Library Coordinator Brian Masschaele, Director of Community and Cultural Services DATE: February 22, 2016 SUBJECT: 2015 Library Usage and Statistics Report INTRODUCTION: This report presents 2015 library statistics and usage trends within the context of a five year analysis from 2011 to 2015, both for the system as a whole and for the ten branches. Topics of discussion include: active library users, circulation statistics (both physical and online usage), Internet usage and program statistics. DISCUSSION: In 2015, Elgin County Library underwent a system software migration from a previous system (SirsiDynix Symphony) to a new library software system (Innovative Sierra) which launched on December 16, 2015. The training and preparation required to launch this system, along with an unavoidable interruption to several library services, impacted a number of statistics discussed throughout this report. Despite this transition period and associated interruptions, most library usage metrics were consistent with previous years' metrics and, in some instances, even trended upwards. The following highlights are gathered from the analysis of 5 years of library usage data: Library Users Between 2011 and 2014, there was an average of 12,440 library users. In 2015, the Elgin County Library saw an additional 1,609 active library cardholders (2015 total: 14,049), as seen below in (Figure 1). 14500 n 14000 a� 0 2 13500 ca CU cud 13000 m 12500 0 12000 E z 11500 —�Active Library Cardholders 11000 2011 2012 2013 2014 2015 Year Figure 1 While the number of active library cardholders was consistent between 2011 and 2014, the rate at which new patrons are being registered has been declining over the previous 5 years. However, there has been a small increase in registration rates for the calendar year 2015 (Figure 2). 1900 1850 1800 a� a 1750 n. 0 1700 S c� 1650 a� 3 1600 a� z 1550 1500 —+—New Library Patrons Registered 1450 2011 2012 2013 2014 2015 Year Figure 2 Circulation Statistics System-wide circulation of physical materials has been declining since 2013 (see Figure 3). Examining branch-specific circulation rates over the past 5 years (Figure 4) yields insights into the causes behind the decreasing physical circulation trend in Figure 3. The decrease in Aylmer's physical circulation in 2015 can be attributed to the Aylmer library flooding which occurred in February 2015. This flooding incident interrupted the library's service and partially destroyed its physical collection. In addition, the decrease in Belmont library's circulation is partially attributed to renovations currently underway at the library. 275000 270000 (D m 265000 Q 0 260000 Y U N L U 255000 0 a) 250000 z 245000 —+—Library Materials Checked Out by Patrons 240000 2011 2012 2013 2014 2015 Year Figure 3 Checkouts by Branch 90000 70000 m d m 60000 - Aylmer @-Belmont 5 o Dutton m 50000 -0-Port Burwell CD -O-Port Stanley -z --Rodney H -!-Shedden E 40000 -O-Springfield 0 f Straffordville -0-West Lorne in 30000 Administration z z 2000 -- 1000 20011 2012 2013 2014 2015 Year Figure 4 Offsetting the decrease in the circulation of physical materials, electronic material circulation — specifically eAudio and eBook Titles provided through the library's OverDrive service — has increased significantly year-over-year between 2011 and 2015 (Figure 5). The decrease in circulation of the physical paperback collection has been offset by the increase in eAudio and eBook check outs. This trend is common to most public libraries, although it should be stressed that physical materials still constitute the majority of check-outs in the County library system. Meeting the strong demand for physical materials (and the necessary space to accommodate them) will continue to be a core library service for the foreseeable future. 22000 20000 C 18000 16000 a 14000 0 C' 12000 U 0 10000 L 8000 Z 6000 400 —♦—eBook and eAudio Title Checkouts 2000 2011 2012 2013 2014 2015 Year Figure 5 Increased circulation of electronic materials has not been limited to just eAudio and eBook titles. As more patrons discover services such as Zinio for Libraries (an online magazine provider), the rate at which online magazines are checked out has increased every year the service has been available (Figure 6). 2400 m --*—Online Magazine Checkouts m 2200 n Cn 2000 0 aai 1800 U c 1600 N W ' 1400 E c 1200 E 0 0 1000 a> E 800 z 600 11 2012 2013 2014 2015 Year Figure 6 Interlibrary Loans Figure 7 illustrates the rate at which the library ships and receives interlibrary loans over a 5-year period. Interlibrary loans are items which are borrowed from external library systems across Ontario when Elgin County Library does not have the item a patron requests. Interlibrary loans that have been received and processed for Elgin patrons have been relatively stable over the past 3 years. Interlibrary loan items that are shipped from the County library system to other library systems experienced a sharp decline in 2015. This was a direct result of the library's software migration; the employees responsible for interlibrary loans were required to participate in training for the new software throughout the fall of 2015 and were unable to fulfil shipping requests. 4500 1z 4000 a L m Q ai 3500 0) c CZ x 3000 E a� 2!, 2500 M c 2000 —, Interlibrary Loans Received ■ Interlibrary Loans Shipped 1500 2011 2012 2013 2014 2015 Year Figure 7 New Materials In addition to Interlibrary loans, the rate at which new titles (i.e. each unique database entry) and items (i.e. copies of each new title) were added to the catalogue and the rate at which items were removed from active circulation were also impacted by the software migration. As a result, 2015 exhibited below average rates of addition and removal of library items as illustrated in Figures 8 and 9. 40000 L cz aD - 35000 a a> cz 30000 E CD .. cT 25000 0 L 20000 z Titles Added —�—Items Added 15000 2011 2012 2013 2014 2015 Year Figure 8 45000 L CO �. 40000 m n. m 35000 am (D 30000 cz L 25000 0 L CD .0 E 20000 z —+—Items Deleted 15000 2011 2012 2013 2014 2015 Year Figure 9 Patron Visits In 2014, people counter units were placed in the four busiest branches in the library system —Aylmer, Dutton, Port Stanley and Straffordville —effectively tracking the amount of foot traffic through each of the four libraries. As of 2015 there are only 2 full years of data gathered by the original four people counter units, with the exception of Port Stanley which was tracked for 7 months in 2014. As can be seen in Figure 10, foot traffic through Dutton and Straffordville remained constant whereas foot traffic through Aylmer decreased slightly (likely due to the previously discussed flooding). However, Port Stanley experienced a significant increase in foot traffic from 22,773 visitors in 2014 to 76,241 visitors in 2015; this increase may be partially attributed to the completion of recent renovations. In the future, foot traffic statistics will be reported for all library branches as people counter units have been installed in the remaining 6 branches in the final months of 2015. Foot Traffic in Branches 90000 80000 70000 T 60000 m a T —Aylmer o Dutton 0 50000 —O—Port Stanley o f Straffordville m a 40000 z 30000 20000 10000 2014 2015 Year Figure 10 Programming Statistics Program and tour events within the Elgin Country Library branches has expanded significantly over the last 5 years, with the largest growth in programs and tours occurring between 2014 (1,672 programs and tours) and 2015 (3,778 programs and tours) as illustrated in Figure 11. This significant increase in the number of programing and tour events is associated with the creation of the employee position `Manager of Programming and Community Development' which focuses on county-wide programs and events. This position has introduced very popular programs such as the Canadian National Film Day, Creative Aging Week and tours of the newly created Maker Spaces in the Dutton and Aylmer branches. C- 4000 a) a a) CL aa) 3500 n Cz c'u 3000 U) L O -o 2500 ca U) E T' 2000 rn 0 o. ° 1500 m � 1 --*—programs and Tours z 1000 2011 2012 2013 2014 2015 Year Figure 11 With the increase in programming and tour events across branches there has been a significant increase in the total attendance at these events as shown in Figure 12. Specifically, between 2014 and 2015 attendance jumped from 21,550 to 66,663. The trends illustrated in Figures 11 and 12 suggest that the library branches are becoming important multi-use community spaces. 70000 L 0 60000 CO CO E 50000 CO a� 0 L Q - 40000 a) c c� -0 30000 m CO a 20000 a� �—Program and Tour Attendance 10000 2011 2012 2013 2014 2015 Year Figure 12 Computer Usage Figure 13 plots patron computer and Internet usage across the Elgin County Library system. Usage of the Public Access Computer Stations has been trending slowly downwards for the past 5 years. This decreasing trend is offset by an increase in wireless internet usage which was expected given the cultural shift towards mobile computing. Despite the decreasing trend, usage of the Public Access Computer Stations is still relatively high, demonstrating that providing free access to public computers is a vital service the Elgin County Library provides for residents. 35000 —�Public Access Computer Station Logins ■ Wireless Logins c`d 3000 a� a� a v, 25000 c 0) 0 E c 20000 L m c w 0 15000 L 0 M E z 10000 5000 2011 2012 2013 2014 2015 Year Figure 13 Catalogue Statistics Usage of the online catalogue (as measured by total pageviews in Figure 14) increased sharply from 2011 (83,591 pageviews) to 2012 (637,056 pageviews) and then remained relatively consistent over the next 2 years. However, the number of unique visitors to the online catalogue remained relatively constant over this same period (see Figure 14) suggesting that each user spent, on-average, more time online within the catalogue engaging in activities such as looking over new materials and placing holds. There was a significant dip in catalogue pageviews in 2015 (361,174 pageviews) which is attributed to the interruption in service caused by the temporary library catalogue which was in- place during the 6-month transition period between the previous library software and the current system. 700000 ca >. 600000 m Q 500000 a) Total Catalogue Pageviews 0 400000 —.—Unique Catalogue Visits c� 300000 c ° 200000 0 m E 100000 M z 0 2011 2012 2013 2014 2015 Year Figure 14 Holds Placed The total number of holds placed on library items in 2015 was also affected by the software migration, as shown in Figure 15. A hold is when an individual requests a library material to be delivered to the library branch of their choice for the purpose of checking out the material as opposed to taking it directly from a shelf. It is expected that the number of holds for 2016 will increase to a level that is more consistent with previous years as patrons become more comfortable using the new library catalogue. 95000 ` 90000 cO 0 ("D 85000 Q a� 80000 Q U) a 75000 0 -0 70000 E 0 z 65000 —*—Library Holds Placed 60000 2011 2012 2013 2014 2015 Year Figure 15 Online Resources Figures 16 and 17 provide usage statistics for some of the most popular online resource databases Elgin County Library offers its' patrons. Ancestry Library Edition (Figure 16) is the most popular online resource database and is only accessible either in library branches or at the Elgin County Archives. This has proved to be a valuable resource and, given that it is available only in library branches, it is responsible for significant foot traffic through the library branches. Other popular online resource databases (Figure 17), such as Mango Languages and World Book Online, have also proved to be valuable community resources. Specifically, World Book Online has provided valuable help to school-aged children by assisting their research and providing learning opportunities. Mango Languages provides valuable opportunities for continued education and self-guided learning. As Council is aware, provincial funding to support on-line resources was eliminated in 2015, thereby requiring staff to make a number of difficult decisions regarding which resources to continue within the library's operating budget. Staff will continue to monitor usage of these resources relative to other products to ensure full value for the investment. 25000 —+—Ancestry Library Edition Electronic Usage cd m CD a 20000 U L (d (D U) N C O 0 15000 a� E z 10000 2011 2012 2013 2014 2015 Year Figure 16 Electronic Resource Usage 600 550 >, 500 —�—Mango Languages °' ■ World Book Online 0 450 a� 400 c� a� a 350 c 0 300 ° 250 a� E 200 z 150 100 2011 2012 2013 2014 2015 Year Figure 17 CONCLUSION: This report summarizes key usage metrics for the Elgin County Library for the year 2015 within context of a five year period. As can be seen in the data, the migration to a new system software has impacted a number of metrics including item and title additions and deletions, hold placements, interlibrary loans and online catalogue usage. However, it is expected that the downward trends exhibited by the impacted metrics will reverse themselves in 2016 and beyond once patrons become familiar with the new library system software. Item circulation within the library branches remained relatively constant between 2011 and 2015 with notable exceptions arising from the Aylmer flooding and wherever branch renovations occur such as at Belmont. The nature of circulating items is slowly shifting away from a focus on physical items provided by the library, and is becoming an inclusive model featuring physical and online titles more equally. Foot traffic was consistent for most library branches over the examined 2-year period, with the exception of Port Stanley which experienced a significant increase in library visitors in 2015. The number of programming events and tours hosted by the library branches doubled between 2014 and 2015. These additional programs were very successful as attendance at programming events tripled between 2014 and 2015. These trends highlight the library's shift towards using branches as multi-use community spaces which is being embraced by the community. While the number of active cardholders in the Elgin County Library system increased in 2015, the rate at which community members were registering for library cards exhibited a general decrease over the past 5 years. The Library is aiming to increase the rate of library card registration in 2016 by hosting library card campaigns across the County. Overall, despite the interruptions to library services by flooding, renovations and the migration to a new library system software, Elgin County Library continued to provide a valued service to the community throughout the 2015 year. RECOMMENDATIONS: THAT the report titled "2015 Library Usage and Statistics Report" from the Library Coordinator, dated February 22, 2016 be received and filed; and, THAT a copy of this report be submitted to all municipalities in the County of Elgin. All of which is Respectfully Submitted Approved for Submission Laura Molnar Mark G. McDonald Library Coordinator Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services 40aw— E March 11, 2016 20 16 Mayor Paul Ens Municipality of Bayham 9344 Plank Road, P.O. Box 160, Straffordville, ON NOJ 1YO Dear Mayor Ens and Members of Council: Please be advised that Elgin County Council adopted the following resolution at its meeting held on March 8, 2016: "THAT the County of Elgin remove a parcel of Creek Road (parcel F-5 Section 54, being part of Block F, Plan 54 in the Township of Bayham, P.I.N. 35332- 0255, known as Creek Road, set out as Part 1 on reference plan 11 R-9986) from the County's highway system, and, THAT the ownership of Creek Road be transferred to the Municipality of Bayham; and, THAT the Oil & Gas lease registered with The Medina Natural Gas Company Limited be terminated prior to the transfer of Creek Road to the Municipality of Bayham. - Carried. (signed) Warden Bernie Wiehle" County engineering staff will be in contact with your municipal staff in due course to advance this project in a timely manner. A copy of the report titled "Transfer of Creek Road to the Municipality of Bayham" is enclosed for ease of reference. Yours truly, Katherine Thompson, Marketing and Communications Coordinator County of Elgin Enclosure Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 cc Clayton Watters, Director of Engineering Services, County of Elgin Phone:519-631-1460 www.e Igi ncou nty.ca Am ElgtnCounty b�M:curc REPORT TO COUNTY COUNCIL �rbwssi.r FROM: Clayton Watters, Director of Engineering Services DATE: February 10, 2016 SUBJECT: Transfer of Creek Road to the Municipality of Bayham INTRODUCTION: The Municipality of Bayham is requesting the removal of a parcel of Creek Road from the County of Elgin highway system and to transfer ownership of such highway to the Municipality of Bayham pursuant to Section 52 (4) and (5) of the Municipal Act, 2001 S.O. 2001. DISCUSSION: The Municipality of Bayham is requesting the removal of parcel F-5 Section 54, being part of Block F, Plan 54 in the Township of Bayham, P.I.N. 35332-0255, known as Creek Road, set out as Part 1 on reference plan 11 R-9986 from the County highway system. This parcel of land lies north of and adjoins the Creek Road (Attachment "A"). The Municipality of Bayham wishes to establish this parcel of land as part of its open public highway system. The County of Elgin is in agreement to this transfer. On December 17th, 2015, the Municipality of Bayham passed by-law 2015-126, "a by-law to assume and establish lands in the Municipality of Bayham as part of the open public highway system (Creek Road)". Additionally, there is currently recorded on P.I.N. 35332-0255, an Oil & Gas Lease registered on January 14, 1927 as Instrument Number LT 232 in favour of The Medina Natural Gas Company Limited. The County of Elgin has not, during its ownership of the subject lands, received any payments pursuant to the said lease. It is recommended that this lease be terminated prior to the transfer of land to the Municipality. CONCLUSION: The Municipality of Bayham is requesting the removal of a parcel of Creek Road from the County of Elgin's highway system and to transfer this ownership to the Municipality in order to establish this parcel as part of its open public highway system, pursuant to Section 52 (4) and (5) of the Municipal Act, 2001 S.O. 2001. Prior to this transfer, it is recommended that the Oil & Gas lease with The Medina Natural Gas Company be terminated. RECOMMENDATIONS: THAT the County of Elgin remove a parcel of Creek Road (parcel F-5 Section 54, being part of Block F, Plan 54 in the Township of Bayham, P.I.N. 35332-0255, known as Creek Road, set out as Part 1 on reference plan 11 R-9986) from the County's highway system; and, THAT the ownership of Creek Road be transferred to the Municipality of Bayham; and, THAT the Oil & Gas lease registered with The Medina Natural Gas Company Limited be terminated prior to the transfer of Creek Road to the Municipality of Bayham. All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer ?84:+�11R6499 1IR6382 0660 0299 n rn p 10Y33 c ^ro K p a 17R2277 11 251 Q Mai oo _ 0 0308 c ^; / 0338 PRINTED ON 27 AUG,2015 AT 15:27:20 �='�-- - - FOR COUNTY OF ELGIN 1 0156 OJ24 SCALE 133 i. a y w "' _ fI `` D 90 180 270 3co 460 C Or, - `i N w ti o.. I r. meters v —" p N o o pr PROPERTY INDEX MAP II o ti<or,o _ _ 6 v ELGIN(No.11) t a S � ^... u LEGEND .-. v ^w N .! p3ti A FREEHOLD PROPERTY _ A o 'o ,,R14gS 0 UIo o INTEREST PROPERTY ZO ` h CONOOMNIUY PROPERTY W v -' Of RETIRED PIN(MAP UPDATE PENDING) 1 SRA�9� O O PROPERTYNUMBER 0449 e,R.v:'.,v � 11R4602 EASEMEAPNIC FABRIC /S 0151 LS TWS NOT A PLAN OF SURVEY py ��.-.._ �fc�/�'•/o o NOTES Q ' 0662 O ^ O Y A REVIEW THE TITLE RECORDS FOR COMPLETE 0174 +'�'1 'f � V t�S} W PROPERTY INFORMATON AS TMS MAP MAY NDT REFLECT RECENT REDISTRATgNS 0374 —MAP WAs coMPIIED FROM PIANs AND DOCUMENTS RECORD E D IN THE LAND REGLBTRATION SYSTEMANONASBEENPREMED i( N o480 0 FOR PROPERTY INDEXING PURPoses ONLY FOR DIMENSIONS OF PROPERTIES BOUNDARIES SEE 4or Y^.,O ^�.�..-� O RECORDS. PLANS AND DOCUMENTS ONLY MA]OR EASEMF1Yt5 ARE 5110WN 0.364 REFERENCE PS UNDERLYING MORE RECENT 0105 0114 .11R2673 bp8 UNREFERENCE PLANSARE NOT RLUSTRATED Ali -... y `f 0 1 6j``I CpTyCF 0141 0 A40 SS!O N J- J 6p0 �A6. _ . Y N 0 4 0125 i.i 10j1gt oIz, ..�% 9 o o �Ontario F. 1RSf,,, 0SOS_..055 0 - r3 0152 0127 .� �� 0714 0 Elgin March 8, 2016 To: Municipal Partners Re: Elgin County 2016 Budget Please be advised that Elgin County Council at its March 8, 2016 meeting approved the 2016 Composite Budget. Enclosed please find a certified copy of the budget by-law, a copy of the budget press release, and a report highlighting the budget. If you have any questions or comments, please do not hesitate to contact me. Yours truly, C::��/ --- 3WWW Jim Bundschuh Director of Financial Services Enclosure County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-1460 www.elgincounty.ca COUNTY OF ELGIN By-Law No. 16-07 "BEING A BY-LAW TO PROVIDE FOR THE ADOPTION OF THE 2016 BUDGET OF THE CORPORATION OF THE COUNTY OF ELGIN AND TO ESTABLISH THE 2016 TAX RATIOS AND TO ESTABLISH THE 2016 TAX RATES FOR THE COUNTY CONSTITUENT MUNICIPALITIES" WHEREAS Section 289 of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper-tier municipality shall in each year prepare and adopt estimates of all sums required during the year for the purposes of the upper-tier municipality; and WHEREAS Section 308(5) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of an upper-tier municipality shall in each year establish the tax ratios for that year for the upper-tier municipality and its lower-tier municipalities; and WHEREAS Section 308(7) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper-tier municipality establish for each property class, a single tax ratio for the upper-tier municipality and its lower-tier municipalities; and, WHEREAS Section 308(15-18) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper-tier municipality may opt to have certain optional property classes apply within the County. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the 2016 tax ratios for the County of Elgin set out on Schedule "A", attached hereto and forming part of this by-law, be approved and adopted by Council. 2. THAT the 2016 budget of the County of Elgin set out on Schedule "B", attached hereto and forming part of this by-law, which incorporates estimates for revenue and for expenditures be approved and adopted by Council. 3. THAT the 2016 tax rates for the assessment in each property class set out in Schedule "C", attached hereto and forming part of this by-law, be approved and adopted by Council. 4. THAT the large industrial class be chosen as an optional property class. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 8T" DAY OF MARCH 2O16. l�llar onaId, Bernie Wiehle, Chief Administrative Officer. Warden. I, M.G. McDONALD, -0HiEF ADMINISTRATIVE OFFICER, OF THE CORPORATION OF THE COUNTY OF ELGIN, DO HEREBY CERTIFY THAT THE FOREGOING IS A TRUE COPY OF.....3.y..... A.: .... I&...G.2.... PASSED BY THE COUNCIL OF THE SAID CORPOf ATION ON THE .*` D ...::. ... 1�.....:::�01........... Attachment II COUNTY OF ELGIN By-Law 16-07 SCHEDULE A Ratios PROPERTY CLASS 2016 2015 RESIDENTIAL/FARM . 1.0000 1.0000 MULTI-RESIDENTIAL 2.3458 2.3458 FARMLAND AWAITING DEVELOPMENT-RESIDENTIAL 0.5000 0.5000 COMMERCIAL OCCUPIED 1.6376 1.6376 COMMERCIAL VACANT LAND 1.1463 1.1463 INDUSTRIAL OCCUPIED 2.2251 2.2251 INDUSTRIAL VACANT LAND 1.4463 1.4463 LARGE INDUSTRIAL OCCUPIED 2.8318 2.8318 LARGE INDUSTRIAL VACANT 1.8407 1.8407 PIPELINES 1.1446 1.1446 FARM 0.2500 0.2500 MANAGED FORESTS 0.2500 0.2500 Attachment II Column 1 Column 2 Column 3 Column 4 Column 5 Column 6 Column 7 Column 8 Column 9 Schedule B: Current Operating 2016 Operating Budget Prior Operating Current Operating Budget Budget By-Law 16-07 Revenue Expense Net Budget FORECAST/ Revenue Expense Net Budget (Over)/Under Percent (Revenue)/Expense ACTUAL (Revenue)/ Prior Year Impact on Expense Levy CORPORATE ACTIVITIES 1)Taxes (31,007,783) 795,777 (30,212,006) (30,657,939) 31,131,716 470,792 (30,660,924) 448,918 -1.5% 2)Interest Charges&Income 420,074 (520,074) (100,000) (66,801) 100,000 - (100,000) 0 0.0% 3)Social Services-St.Thomas - 2,592,400 2,592,400 2,787.320 2,770,845 2,770,845 (178,445) 0.6% 4)Health Unit (398,282) 1,344,585 946,303 930,223 962,041 962,041 (15,738) 0.1% 5 Grants 323,356 323,356 316,339 - 321,611 321.611 1,745 0.0% 6)Rental Income (239,772) 162,502 (77,270) (103,560) 244,383 137,542 (106,841) 29,571 -0.1% 7)Property Assessment (83,850) 809,859 726,009 726,009 726,008 726,008 0 0.0% 8)Ontario Municipal Partnership Fund (37,856) (1,166,444) (1,204,300) (1,204,300) 1,023,700 - (1,023,700) (180,600) 0.6% 9)Project Costs (1,044,082) 923,379 (120,703) (839,392) - 992,236 992,236 (1,112,939) 3.8% 10)Corporate (32,391,550) 6,061,116 (27,126,211) (28,112,100) 32,499,799 6,381,075 (26,118,724) (1,007,487) 3.4% Departmental 11)Warden and Council (3,036) 373,542 370,506 319,046 3,036 378,557 375,521 (5,015) 0.0% 12 Administrative Services (34,184) 457,582 423,398 405,364 95,201 672,674 577,473 154,076 0.5% 13)Financial Services 574,224 574,224 574,523 - 600,722 600,722 (26,499) 0.1% 14)Human Resources (35,000) 570,944 493,419 35,000 623,871 588,871 (17,927) 0.1% 15 Administrative Building (382,257) 864,401 482,145 409,974 371,796 890,055 518,259 36,114) 0.1% 16)Corporate Expenditures (1,000) 840,684 839,684 590,654 1,000 668,610 667,610 172,074 -0.6% 17)Eng'r&Land Div. (4,105,954) 13,117,659 9,011,706 9,762,441 4,918,996 12,824,962 7,905,966 1,105,740 -3.7% 18)Homes (17,666,422) 22,629,428 4,963,006 4,765,342 17,888,359 22,928,683 5.040,324 (77,317) 0.3% 19)Museum&Archives (50,713) 462,080 .411,367 375,938 230,713 666,662 435,949 (24,582) 0.1% 20 Library Services (256,329) 2,727,426 2,471,097 2,481,417 231,827 2,720,022 2,488,195 17,098) 0.1% 21)Information Technology (32,500) 905,338 872,838 791,615 42,870 956,494 913,624 (40,786) 0.1% 22)Provincial Offences (1,535,143) 1,467,305 (67,838) (67,800) 1,535,293 1,462,516 (72,777) 4,939 0.0% 23)Collections (465,371) 448,669 (16,702) (16,378) 474,679 457,511 (17,168) 465 0.0% 24)Ambul.&Emergency Meas. (6,904,457) 9,662,887 2,758,430 2,712,640 6,943,627 9,683,219 ' 2,739,592 18,838 -0.1% 25)ECon.DeVI,Tourism&Plan. (168,702) 1,282,943 1,114,241 981,229 141,068 1,287,284 1,146,216 (31,975) 0.1% 26)Departmental (31,641,067) 55,814,167 '24,779,044 24,579,425 32,913,465 56,821,842 23,908,377 870,667 -3.0% 27)Elgin County (64,032,617) 61,875,283 (2,347,167) (3,532,675) 65,413,264 63,202,917 (2,210,347) (136,820) Levy Increase 1,276,826 (1,276,826) 4.3% Net Income 66.690,090 63,202,917 (3,487,173) 1,140,006 Memo:Levy 29,494,048 30,770,874 26/02/2016 11:57 AM Attachment II COUNTY OF ELGIN By-Law 16-07 SCHEDULE C Prior Current PROPERTY CLASS 2015 2016 % Change TAX RATES TAX RATES TAX RATES RESIDENTIAL 0.599010% 0.599720% 0.12% MULTI-RESIDENTIAL 1.405160% 1.406820% 0.12% FARMLAND AWAITING DEVELOPMENT-RESIDENTIAL 0.299510% 0.299860% 0.12% COMMERCIAL OCCUPIED 0.980940% 0.982100% 0.12% COMMERCIAL VACANT LAND 0.686650% 0.687460% 0.12% INDUSTRIAL OCCUPIED 1.332860% 1.334440% 0.12% INDUSTRIAL VACANT LAND 0.866350% 0.867380% 0.12% LARGE INDUSTRIAL OCCUPIED 1.696280% 1.698290% 0.12% LARGE INDUSTRIAL VACANT 1.102600% 1.103900% 0.12% PIPELINES 0.685630% 0.686440% 0.12% FARM 0.149750% 0.149930% 0.12% MANAGED FORESTS 0.149750% 0.149930% 0.12% Definition: "Tax rate"means the tax rate to be levied against property expressed as a percentage,to six decimal places, of the assessment of the property. 000 Elgin March 8, 2016 For immediate release County Budget Delivers Lower Than Anticipated Tax Rate CENTRAL ELGIN —At its March 8, 2016 meeting, Elgin County Council approved a $63,202,917 operating budget, with a $1.3M levy increase in County taxes representing a 2.9% increase on the average home or approximately $41. An average cost home with no increase in assessment will see a $2 or 0.1% increase in County taxes. It is a priority of Council to maintain and expand service levels for residents whilst being able to achieve an affordable tax increase. The County has been able to do this, despite significant revenue losses of over$5 million in OMPF and Ford property tax, through the use of reserves and measured tax increases over ten years. The 2015 operating surplus as well as future Payment-In-Lieu tax increases from the psychiatric hospital and the Greenlane site will allow for a 2.9% tax increase that is well below the previously planned 4% increase on the average home. In 2016, Council will continue several initiatives committed to in the 2015 Budget, including a new building for Terrace Lodge residents, investment in high speed fibre broadband, a Community Improvement Plan (CIP), and the replacement of a portion of Dexter Line. New service improvements for 2016 include added ambulance shift coverage in the east end to improve response times, financing the Health Recruitment initiative, and funding the Clean Water initiative. "Council's commitment to service is evident through the funding provided to programs and projects that are valued by the County's residents. These projects include everything from investment in infrastructure, to support of economic development, protection of the environment, and enhancement of health care services," said Elgin County Warden Bernie Wiehle. Highlights include: • An increase of Emergency Medical Services (EMS) hours to improve response times in the east end of the County with costs totalling $250,000 annually. • The County roads will receive $9.2 million in 2016 capital budget funding, with a further $99 million for the next nine years focused on timely investments in existing infrastructure to ensure the lowest possible lifecycle costs. The 2016 capital plan includes rehabilitation of Miller Road, relocation of Dexter Line, rehabilitation of Furnival Road, and resurfacing of Plank Road. • The purchase of$3.3 million of books for libraries over the next ten years as well as a $0.1 million annual lease increase for new Aylmer and Shedden libraries. • $40,000 grant to the Clean Water Initiative. • $75,000 in added funding for Health Recruitment to attract new doctors and nurse practitioners to the region. -30- For additional information, please contact: County of Elgin Jim Bundschuh, Director of Financial Services 450 Sunset Drive 519-631-1460 ext. 141 St.Thomas,Ontario ibundschuh(a. Phone::5 Canada Phonee:519-631-1460 www.elgincounty.ca Progressive by ElgtnCouuYt}N:c.rc REPORT TO COUNTY COUNCIL P:o;rcssi.:eJ FROM: Jim Bundschuh, Director of Financial Services DATE: February 16, 2016 SUBJECT: 2016 Budget INTRODUCTION: Council is focussed on achieving an affordable tax increase in 2016, while maintaining and expanding the service enhancements committed to in the 2015 budget. These service enhancements include $30 million of expenditures to rebuild Terrace Lodge, and investing into the County's economic growth through the $1 million Community Improvement Plan (CIP) and the $0.5 million SWIFT broadband project. In addition, the County is relocating a portion of Dexter Line to protect this access road from erosion. New service improvements for 2016 include added ambulance shift coverage in the east end to improve response times, financing the Health Recruitment initiative and funding the Clean Water initiative. The purpose of this report is to present options for the 2016 budget and the associated tax rate. BACKGROUND: Due to declining revenues in the form of the Ontario Municipal Partnership Fund (OMPF) and Ford property tax, council strategically planned a low to moderate use of reserves to allow a series of 4% increases on the average household continuing through 2020 to rebalance the budget. The 2015 operating surplus and the latest Payment-In-Lieu (PIL) taxes increase from the psychiatric hospital and the Greenlane site allow for a 1.1% reduction (Proposal A) to the previously planned 2016 increase of 4%. The result is a slight increase in the tax rate of 0.1% which will impact the average household by $41 or 2.9% (see Attachment VIII). It is important to note that this increase of 2.9% is well below the previously set 4% guideline. The 2.9% increase on the average household, combined with assessment growth, equates to a levy increase $1.3 million or 4.3%. Capital project uses of the $1.2 million capital surplus for 2015 have been identified to Council. Although the ten-year plan attempts to accurately identify the capital needs, the reality is that prices can vary positively or negatively and circumstances can change making forecasting a continuously evolving process. Rather than funding these needs entirely through the surplus, they could be funded partially or fully by tightening spending throughout the capital plan (Proposal B) delivering up to a 0.4% reduction in tax rate, average household tax and the levy. This reduces Proposal A's $41 increase by $6 down to a $35 tax increase on the average household. However, this could potentially compromise some projects meeting budget objectives resulting in possible deficits rather than surpluses bringing about unintended future tax increases, and is therefore not recommended. Further good news for 2016 is an Ontario Community Infrastructure Fund (OCIF) grant providing a net improvement of$1.3 million when compared to the draft capital budget. This grant directly improves the County's municipal position and improves its ability to sustain its assets into the future. Staff is recommending that this net funding be added to the Capital Projects reserve (see Attachment IV) to be used to fund the County's share of any potential future OCIF grants. DISCUSSION: Council's strategic vision has been to maintain service levels while achieving an affordable tax increase. Council's commitment to service is evident through the funding Council has provided to programs and projects valued by the County's residents. These programs and projects span the gambit from health care to economic development to infrastructure to the environment. The funding highlights are as follows: 1. $30 million rebuild of Terrace Lodge and capital maintenance projects for Elgin Manor and Bobier Villa of$8.0 million over the next ten years. 2. $2.0 million granted to the St. Thomas Elgin General Hospital through 2016 with a further$1.5 million in contributions planned for a total of$3.5 million. 3. $1 million in CIP funding to improve streetscapes and improve the economic outlook for the County's businesses. 4. Two satellite offices for the Elgin Business Resource Centre (EBRC)will see funding increases to allow the EBRC to continue to assist the County's budding entrepreneurs and help create local jobs. 5. $0.5 in funding to attract government and private sector support for high speed internet (SWIFT). 6. An increase of Emergency Medical Services (EMS) hours to improve response times in the east end of the County with costs totalling $250,000 annually. 7. The county roads will receive $9.2 million in 2016 capital budget funding, with a further$99 million for the next nine years focused on timely investments in existing infrastructure to ensure the lowest possible lifecycle costs. The 2016 capital plan includes rehabilitation of Miller Road, relocation of Dexter Line, rehabilitation of Furnival Road, and resurfacing of Plank Road. 8. Purchase of$3.3 million of books for libraries over the next ten years as well as a $0.1 million annual lease increase for new Aylmer and Shedden libraries. 9. $40,000 grant to the Clean Water Initiative. 10. $75,000 in added funding for Health Recruitment to attract new doctors and nurse practitioners to the region. • In the last number of years, affordable tax increases have been achieved, despite significant revenue losses of over $5 million in OMPF and Ford property tax, through the use of reserves and measured tax increases over ten years. 2016 offers some good news due to the 2015 operating surplus as well as future PIL revenue that will allow for a lower tax increase than was previously planned. The details of the resulting Proposal A budget are found on the following attachments: o Attachment I — Explanation of Taxes o Attachment II ■ Schedule A— Ratios ■ Schedule B — Operating Budget ■ Schedule C —Tax Rates o Attachment III —Ten Year Business Plan o Attachment IV—Ten Year Capital Plan (revised) o Attachment V—Ten Year Balance Sheet & Reserves o Attachment VI — Grants o Attachment VII — Departmental Details o Attachment VIII — Closed Report and Use of Capital Surplus A summary of the tax implications contained within these document, as well as the implication of Proposals B are as follows: Tax Impact Ongoing One-Time Avg House Levy Preliminary Tax Increase 4.0% 5.2% Changes 2015 Operating Surplus 1,100,000 0.4% 0.4% Payments in Lieu (PIL) 351,000 1.2% 1.2% Tax Write-Offs 98,000 0.3% 0.3% Planning Fees 25,000 0.1% 0.1% Clean Water (40,000) -0.1% -0.1% East End Ambulance (20,000) -0.1% -0.1% Case Mix Index (CMI) (43,000) -0.1% -0.1% Social Services (238,000) -0.8% -0.8% Assessment Growth 60,000 0.2% Total Changes 193,000 1,100,000 1.1% 0.9% Proposal A: Potential Avg Household Tax Increase 2.9% 4.3% 2015 Capital Surplus 1,200,000 0.4% 0.4% Proposal B: Potential Avg Household Tax Increase 2.5% 3.9% Both proposals offer lower taxes than was expected, predominately due to good news on better than projected PIL tax revenue. Proposal A is a tax rate increase of 0.1% translating into $2 increase in an average priced home that has no assessment increase. Such a home with an average assessment increase would see a $41 increase in their 2016 County taxes or 2.9%. This is compared to the previous guideline of 4%. This improvement, as outlined above, is the result of the 2015 Operating Surplus being applied to reduce the levy, as well as good news on PILs and tax write-offs, partially offset by increased costs in areas such as social services. Proposal B offers further reductions through the use of the 2015 capital surplus. It will provide up to a further 0.4% improvement in the proposed levy, tax per average household and tax rate. The resulting tax rate could be a reduction of up to 0.3% (Proposal A's tax rate increase of 0.1% minus the 0.4% improvement). Staff presented planned capital project uses for the 2015 surplus of$1.2 million at the February 9, 2016 Council meeting (see Attachment VII). These new needs are required to address changing circumstances, such as the currency exchange issue, as well as evolving items such as the need for capital maintenance funds for the ambulance base buildings which are beginning to show life-cycle deterioration. Council could direct staff to find offsets to these increases, or a portion thereof, in the existing capital plan. Obviously such tightening increases the possibility of year-end budget overruns that would adversely affect future tax increases. Through the ten-year plan, Council has been focused on ensuring the long-term financial stability of the County. If timely investments are not made to infrastructure, replacement costs will be substantially greater in the future. Although the use of reserves can allow for a short-term loss in municipal position (comparable to owner's equity at a personal level), an ongoing reduction in municipal position through insufficient taxation and neglected infrastructure will ultimately materialize as costly asset replacements and even higher tax increases. The recently announced $1.8 million OCIF grant for Miller Road compliments the $150 million infrastructure investment the County already plans to spend over the next ten years and further strengths the County's municipal position. Utilizing the capital surplus for important projects to maintain a sound municipal position is therefore prudent. The current ten-year plan sees the municipal position growing at a rate of 1.2% from $192 million in 2015 to $216 million in 2025. Although this rate of growth is somewhat below the rate of inflation, staff is confident that cost efficiencies resulting from new technologies (e.g. micro-surfacing) should allow the County's assets to be maintained with the investments contained within the 2016 ten-year capital plan. CONCLUSION: Good news in the 2015 operating surplus and ongoing PIL revenue will result in lower than anticipated taxes for 2016. The proposed budget outlines two options for Council. Proposal A increases the tax rate by 0.1% resulting in a $1.3 million levy increase. The impact on the average household would be 2.9% or $41, well below the originally anticipated increase of 4%. Proposal B applies the 2015 capital surplus, or a portion thereof, toward further reducing taxes by 0.4% providing saving of$6 per average household as compared to Proposal A. The new capital needs would be funded by staff tightening spending throughout the ten- year capital plan. This tax rate improvement may only be short-term in nature and may result in higher increases in future years if tightened capital projects run into a deficit position — a risky proposition. OCIF funding for Miller Road of$1.8 million, combined with the already planned $150 million of capital investment will enable the County to protect the value of its assets into the future. RECOMMENDATIONS: THAT the 2016 proposed budget, which includes the operating budget, the capital budget and grants, be approved with a tax increase on the average household of 2.9%; and, THAT the necessary by-law be prepared. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer Alternative Land Use Services (ALUS) Elgin County Partnership Advisory Committee (PAC) - Minutes January 27th, 2016 2:00 pm @ LPRCA Administration Office 4 Elm Street, Tillsonburg Present: W. Casier, J. Stewart, S. Timmerman, S. Walsh, M. Donck, D. Larsen, B. Ungar, and R. Howe. Staff: C. Evanitski, P. Gagnon and A. Cousineau. Guests: D. Reid (Ontario ALUS Transfer Facilitator). Regrets: D. Dennis. The Chair called the meeting to order at 2:00 pm. Moved by S. Walsh, seconded by W. Casier and carried that the ALUS Elgin PAC approves the agenda as presented at the meeting of January 27th, 2016. No declarations of conflict of interest were received. Moved by S. Walsh, seconded by W. Casier and carried that the ALUS Elgin PAC approves the minutes of the meeting held December 23rd, 2016. Provincial ALUS Update Reid provided an introduction to ALUS Canada for the new members. He demonstrated how ALUS meets and achieves its' principles. Reid informed the ALUS Elgin PAC of new hires in the ALUS community in Ontario and Western Canada in the areas of marketing, communications and grant funding. He acknowledged that new funding will be distributed to Ontario's participating counties shortly. Reid outlined the role of the PAC in regards to decision making. Business Arising: a) Updated Terms of Reference for ALUS Elgin Cousineau provided updated Terms of Reference for the PAC's consideration. Discussion ensued. Moved by B. Ungar, seconded by S. Walsh and carried that the ALUS Elgin PAC receives the amended Terms of Reference for ALUS Elgin as information; AND THAT Cousineau, Ungar and Reid redraft the terms of reference and send out to ALUS Elgin PAC and conservations authorities for comments. b) ALUS Norfolk participant information night Cousineau updated ALUS Elgin PAC on an upcoming participant information night being held in Norfolk County on February 24, 2016 from 6-9pm at the Delhi German Hall. New Business a) Introduction of potential New ALUS Elgin PAC members. Cousineau introduced the new members of the Partnership Advisory Committee, Rick Howe, Magda Donck, Bill Ungar and Drake Larsen. Moved by Walsh, seconded by Casier and carried that the ALUS Elgin PAC will accept new members, Rick Howe, Magda Donck, Bill Ungar and Drake Larsen onto the expanding committee. b) New Expressions of Interest/demonstration farms a. Roger and Rita Ferguson Moved by Ungar and Larsen that the ALUS Elgin PAC has received the information regarding Roger and Rita Ferguson's properties and will support the proposed projects as presented AND that the project is conditional on the road allowance being closed. b. Sarah Hargreaves and Drake Larsen Moved by Casier and Ungar that the ALUS Elgin PAC has received the information regarding Larsen's property and will support the proposed project AND that the project is conditional on Larsen erecting fencing surrounding the wetlands. c. Steve Timmerman Moved by Ungar and Larsen that the ALUS Elgin PAC has received the information regarding Steve Timmerman's property and will support the proposed project AND that an update on project plans will be presented at the next meeting. d. Stephen Hotchkiss Moved by Ungar and Timmerman that the ALUS Elgin PAC has received the information regarding Stephen Hotchkiss' property and will support the proposed projects as presented. Brian Stewart, Dan Boehm, Fred Neukamm have expressed interest in ALUS Elgin and have site visits booked for January 28th, 2016. c) Legal Entity's Administration Fee Moved by Casier and Timmerman that the ALUS Elgin PAC has received the information regarding the Legal Entity's Administration Fee and accepts the cost, until the end of the fiscal year when the fee will be revisited. d) Budget The budget was discussed briefly and will be elaborated on in the next meeting. e) Press Release A brief discussion on advertising the ALUS Elgin expansion ensued with agreement that more correspondence will be needed to finish planning. f) ALUS Elgin Twilight Tour and Restoration Tour I The ALUS Elgin PAC was informed that Cousineau would like to organize both a Twilight Tour and Restoration Tour in the summer. Dates will be decided upon at the next meeting. g) Communications Material A revised brochure and business card were passed around and Cousineau informed the ALUS Elgin PAC that ALUS Canada will be revamping their templates. h) Courses (Chainsaw, Pesticide, Erosion Control, Ecological Land Classification) Moved by Walsh and Ungar that the ALUS Elgin PAC has received the information regarding the courses applicable to the ALUS Elgin Coordinator and given that both the Erosion Control and Ecological Land Classification Course are no longer available, the PAC supports the registration of both the Chainsaw Safety Course and the Pesticide Training Course for Ontario Farmers. Rick Howe suggested registering for the course being held locally on February 24, 2016. The next meeting is scheduled for 7pm on March 1s', 2016 at the LPRCA Administration Building in Tillsonburg. The Chair then adjourned the meeting at 8:07 pm. Approved by: Recorded by: Alternative Land Use Services (ALUS) Elgin County Partnership Advisory Committee (PAC) - Minutes March 8, 2016 7:00 pm @ LPRCA Administration Office 4 Elm Street, Tillsonburg Present: W. Casier, J. Stewart, S. Timmerman, S. Walsh, D. Larsen, R. Howe and D. Dennis. Staff: C. Evanitski, P. Gagnon and A. Cousineau. Guests: D. Reid (Ontario ALUS Transfer Facilitator), Bryan Gilvesy (National Executive Director), R. Pilz and D. Ayotte. Regrets: B. Ungar and M. Donck. The Chair called the meeting to order at 7:05 pm. Moved by D. Larsen, seconded by R. Howe and carried that the ALUS Elgin PAC approves the agenda as presented at the meeting of March 8th, 2016. No declarations of conflict of interest were received. Moved by S. Walsh, seconded by W. Casier and carried that the ALUS Elgin PAC approves the minutes of the meeting held January 27th, 2016. National ALUS Update Gilvesy provided an overview of the current status of ALUS Canada and as well as its' future goals. He informed the PAC that ALUS has formally become an independent entity of Delta Waterfowl. He explained that ALUS is growing quickly and funding is now being allocated across eighteen communities. Gilvesy communicated that the new hires in marketing for ALUS Canada are working to develop funding sources from multiple agencies, businesses and individuals. Gilvesy explained the ALUS structure in terms of the overall entity of ALUS Canada and within that entity we have local ALUS communities that develop policies based on ALUS Canada principles and can acquire their own local funding streams. Gilvesy expressed the PAC's role is to analyze projects based on the principles of the program, additionality received from the project and funding availablility. He emphasized the importance of reviewing the ALUS principles throughout the decision-making process. Provincial ALUS Update Reid provided a summary of the presentation he and Cousineau gave to the National Farmer's Union of Elgin County. He explained that funding had been allocated to the communities from the National Conservation Plan Wetland Fund, the Ministry of Natural Resources Species at Risk Fund and the Garfield Weston Foundation. Reid mentioned that he required an estimate of the acreage target from Cousineau regarding this new funding. Elgin ALUS Update Cousineau provided a briefing on the attendance and events at the ALUS Norfolk Participant Information Night. She provided a summary of the contact and projects received after attending and presenting at the Elgin National Farmer's Union meeting. Cousineau attended the London Farm Show and summarized a few highlights as well as thoughts on moving forward with a booth next year. Business Arising: a) Press Release Cousineau provided an update on the media outlets that will be approached to release an article or advertisement regarding ALUS and the expansion of the ALUS Bayham Pilot project into the rest of Elgin County. Cousineau also asked that the committee consider past and present participants in regards to potential public speakers for upcoming events and media releases. Cousineau explained that any ALUS PAC member is welcome to post on the ALUS Facebook Page and that we are looking for pictures and stories that show "a day in the life" of a farmer. b) Advertising/ Information Material Cousineau provided all in attendance with a sample brochure, business card and sticker that will be used until the new logo has been approved and the communications materials are redesigned. c) Courses update Cousineau has completed Module 1 through 4 of the Chainsaw Safety Certification Course. Practical experience will continue to be built on through training provided by the Long Point Region Conservation Authority and the Catfish Creek Conservation Authority. d) Updated Terms of Reference for ALUS Elgin Cousineau provided updated Terms of Reference for the PAC's consideration. A consensus was struck to include one representative from the conservation authorities. This representative is allowed to have one alternate in such cases that the primary representative cannot attend. The respective conservation authorities are required to deliberate before the next meeting on Tuesday, April 5, 2016. e) Budget Allocation Moved by W. Casier, seconded by D. Dennis and carried that the A4US Elgin Partnership Advisory Committee approves the allocation of administration costs based on acreages associated with past and current projects. New Business a) Updates to projects and New Expressions of Interest/demonstration farms a. Roger and Rita Ferguson Moved by Casier and Walsh that the ALUS Elgin PAC has received the information regarding Roger and Rita Ferguson's properties and will support the proposed projects as presented AND that the project is conditional on the municipality being consulted and granting approval on the wetland enhancement adjacent to the open road allowance, AND that the annual payments are granted for only land outside of the open road allowance. b. Stephen Hotchkiss Moved by Timmerman and Casier that the ALUS Elgin PAC has received the information regarding Stephen Hotchkiss' property and will support the proposed establishment costs for the wetland complex, reforestation, tallgrass prairie and oak savanna, AND that the annual payments will be provided on each acre up to 20% of the arable land. c. Brian Stewart Moved by Casier and Larsen that the ALUS Elgin Partnership Advisory Committee approves the tallgrass prairie buffer to be used for erosion control and pollinator services on Brian Stewart's property. d. Sarah Hargreaves and Drake Larsen Moved by Casier and Howe that the ALUS Elgin PAC has received the information regarding Larsen's property and will support the proposed project AND that the project is conditional on Larsen erecting fencing surrounding the wetlands, AND that the annual payments will be granted for up to 20% of the arable land. i e. Steve Timmerman Moved by Casier and Howe that the ALUS Elgin PAC has received the information regarding Steve Timmerman's property and will support the establishment costs and annual payments on the wetland construction, wildlife corridor plantings, tree planting and nursery but will NOT support the establishment costs or annual payments for the deer exclusion fencing. AND that annual payments will be provided for up to 20% of the property's arable land. f. Fred Neukamm Due to time constraints during the committee meeting, the Neukamm projects will be discussed during the meeting on Tuesday, April 5, 2016. g. Nick Ferri Moved by Casier and seconded by Howe that the ALUS Elgin PAC approves the establishment cost allocation for the 25 acre wetland, prairie and reforestation, AND that the annual payments will be supported for up to 20% of the arable land on the property. h. John Crane Moved by Timmermans and seconded by Larsen that the ALUS Elgin PAC approves the establishment costs and annual payments for the reforestation on John Crane's property. The next meeting is scheduled for 7pm on Tuesday, April 5th, 2016 at the LPRCA Administration Building in Tillsonburg. The Chair then adjourned the meeting at 8:07 pm. Approved by: Recorded by: J PhnSteAwart Alyssa Cousineau Chair ALUS Elgin Program Coordinator Minister Ministre d6l6gu6 Responsible for aux Affaires des Seniors Affairs personnes ag6es 6th Floor 6e 6tage 400 University Avenue 400,avenue University MEM-T=F Toronto ON WA 2R9 Toronto ON M7A 2R9 Ontario Tel.:(416)314-9710 Tel.: (416)314-9710 Fax:(416)325-4787 Te16c.:(416)325-4787 March, 2016 Dear Mayor or Reeve, June marks the 32°d anniversary of Seniors' Month in Ontario. To recognize the important role seniors play in our communities,we will be celebrating this year under the theme of, "Seniors Making a Difference." It's a fitting theme, given how our seniors have built our communities and continue to contribute their time and talents today in many ways. It's important we all recognize their achievements, and what better way than by proclaiming June as Seniors' Month in your community. I am asking you to make this proclamation and have attached a sample to make it easier for your municipality to participate. We will be sending you promotional materials for Seniors' Month soon. I would also like to encourage you to work with your MPP(s)to host Seniors' Month events in your community. We would be happy to help you promote your event on the Ontario Seniors' Secretariat website and on Twitter. Please send your event details to infoseniorsnontario.ca. Last year we introduced Twitter to our seniors and we were impressed by their enthusiastic response to our online campaign. We plan to do more in 2016! Follow us &OntSeniors. Each year,municipalities have the opportunity to pay tribute to one outstanding senior with the Senior of the Year Award. A certificate,provided by the Ontario government, is signed by Her Honour the Honourable Elizabeth Dowdeswell,Lieutenant Governor,myself as Minister Responsible for Seniors Affairs, and the local Head of Council. I encourage you to submit a nomination before April 30,2016 and during Seniors' Month, showcase how your seniors are making a difference in your community. Throughout the month of June, I hope to visit a number of municipalities to help celebrate the achievement of local seniors. For more information on these programs and other supports for seniors,you can visit www.ontario.ca/seniors. Thank you for your consideration and your commitment to honour our seniors. Sincerely, Mario Sergio, Minister Enclosed: sample proclamation WILMA LEYH. 6a DISTRICT SCHOOL BOARD Laura Elliott, Director of Education and Secretary 2016 March 10 Dear Mr. Shipway, On 2015 May 12,the Thames Valley District School Board approved a motion to conduct an Attendance Area Review for the elementary French Immersion program in Elgin County. Beginning September 2015, Pierre Elliott Trudeau French Immersion Public School and Port Stanley Public School were involved in an Attendance Area Review. To begin the process, Attendance Area Review Committees were established for each school. These committees attended a meeting to learn more about some possibilities in regards to attendance areas for Pierre Elliott Trudeau and Port Stanley P.S. This information was then shared by the committees to their school communities and feed back/suggestions were collated. The public was invited to provide feedback through the public delegation process on 2015 November 24. At a special meeting of the Board on Tuesday,January 12, 2016, Trustees reviewed and discussed the options and the recommendations submitted, and voted unanimously to implement the option to have the Grade 7 and 8 classes of the French Immersion program in Elgin County be located at Port Stanley Public School. In order to address the current capacity concerns at Pierre Elliott Trudeau these changes will be implemented September 2016. The grade structure at Pierre Elliott Trudeau French Immersion Public School will become Senior Kindergarten to Grade 6 French Immersion. Port Stanley Public School will become an interim dual track school offering both Junior Kindergarten to Grade 8 in English and Grades 7 and 8 in French Immersion and Extended French Immersion. This information has been shared with the school communities. The Administrators of both schools are working closely together to plan for the smoothest transition possible for the students and the families within these communities. Our Planning Department and Facility Services Department have started working with Student Transportation Services in order to prepare for these changes. If you have any questions or would like any additional information please contact our Planning Department at (519)452—2000 extension 21024. Sincerely Xaa,� Laura Elliott Direct of Education cc:Valerie Nielsen,Associate Director, Learning Support Services Jeff Pratt,Associate Director, Organizational Support Services Thames Valley District School Board - Corporate Services 1250 Dundas Street,P.O.Box 5888, London,Ontario N6A 51-1 Tel:519-452-2000 Ext.20218 Fax:519-452-2256 website:www.tvdsb.on.ca We build each student's tomorrow,every day. Healthy Communities Partnership January 26t", 2016 from 9:00-11:OOam Minutes Chair: Dan McNeil Minutes: Laura Crandall Present: Dan McNeil, Lloyd Perrin, Steve Evans, Margaret Underhill, Chris Cox, Arthur Oslach, Lindsey Duncan, Greg Terry, Linda Stevenson, Ross Tucker 1. Welcome and Introductions 2. Additions to the Agenda a. ESTPH representation update -Laura will be starting maternity leave at the end of May. ESTPH has committed to having Erica continue to attend at least every other Healthy Communities Partnership meeting. This will help with the transition of ESTPH representation around the Healthy Communities table. There has been no information about who will be replacing Laura. Information will be shared as soon as it's available. 3. Review of the Minutes from December 18t", 2015 — No revisions 4. Business arising a. Entegrus— Laura -Erica has been in contact with MMM in regards to potential work with Entegrus. There has been no update from MMM as of yet. This is still a possibility and there have been continued conversations within the community about the connection. b. Community Leaders Cabinet (CLC) Update— Dan McNeil -A Brief Report (attached) was presented to the CLC on behalf of the Healthy Communities Partnership. The brief presented the initiatives that will be implemented with the HKCC funding for physical activity. One thing that was missing was the budget. -The goal of the CLC is focussed around improving quality of life in Elgin St. Thomas. - Elgin St. Thomas Health is the backbone organization of CLC. - Erica will be meeting with CLC member organization to learn about the data they are collecting and how it could be used to measure quality of life in Elgin St. Thomas. - At this point the CLC is focused on information gathering but the community needs to know what is happening—information regarding the CLC will be available on a website in the future. -The committee is working on a scorecard to measure the success and if the needle has shifted based on the work that's being done in the community. -Call to action-Mayor will be addressing all lower tier, county and city councils. c. Healthy Kids Community Challenge update-Laura i. Outdoor Ice Rinks To date we have volunteers for rinks at the following locations: 1. Dutton ball diamond 2. Faith Baptist Church-St. Thomas 3. Sparta ball Diamond-Central Elgin (Dependant on access to water and lighting) 4. Union Ball Diamond-Central Elgin (Dependant on access to water and lighting) 5. Port Burwell Ball Diamond-Bayham 6. Straffordville Community Park-Bayham (Additional location in Bayham going to Council for approval) 7. Talbotville Park-Southwold (Only need a liner) 8. Shedden-Southwold (only need a liner) 9. Mayor Heather Jackson is also working with the St. Thomas Kinsmen to manage a rink. The volunteer training session has been scheduled for Wednesday,January 27t" at 6:OOpm at the Elgin St.Thomas Health Unit. Gary Drouin from the City of St.Thomas has kindly offered to facilitate this training. Please feel free to communicate this training date as you deem appropriate. I have already contacted all of the volunteers associated with the rinks previously listed. Lloyd sent out a quote to 4 building centers in the county. It was decided to go with Secord Home Building Centre as they provided the lowest quote along with delivery to each rink location.The order has been made and the materials will be packaged into kits.These should be ready by the end of the month. 13 kits were ordered (5 new rinks, 2 possible, 1 for Wes Elgin, 1 for Malahide,4 extra) along with 4 extra liners (1 for Talbottville and 1 for Shedden, 2 extra) As part of our quote it was agreed to recognize Secord Home Building Centre on the signage. Recommendations for signage have been provided by the City of St.Thomas. We need to decide what we want posted on the signs. For the launch event, an idea was proposed to have each rink location plan what they would like to coordinate at their location. ACTION: Laura will propose this to the volunteers of each rink location. ii. Physical Activity Challenge and Active Elgin Work is in full force with Relish Elgin on the development of a communication and branding strategy for the physical activity piece of the Healthy Kids Community Challenge. Initial meetings have started with Giant Goat to redesign the Active Elgin website and include an activity tracking database. Erica is working with the City and KCCA to complete the GIS mapping of the trail map for the website. Promotion is happening through the schools and a campaign to the public will start in the next few weeks. The challenge will run from February 22-March 20. iii. Ski Trail KCCA is working on signage for the trail. Things are ready to go we are just waiting for snow. Media will start near the beginning of February. At this point it doesn't look like we will be able to coordinate an event with MEC due to weather and timelines. It was mentioned to connect with the Seniors Centre or Teen Centres to be part of the challenge or launch event. It was also mentioned to connect with Trudy and Rotary Youth Group to see if there is a way they could be part of the Challenge. ACTION: Laura will look into this to see if there are any possibilities. iv. Phone Surveys Erica is looking into other options for the phone survey as the quote to complete the County was double the City. It was suggested to look into online survey options to cut down on the cost. ACTION: Laura will take this suggestion back to Erica for consideration. v. GIS mapping data This is being worked on in partnership with the City of St. Thomas and Kettle Creek Conservation Authority. The plan is to have the mapping hosted on google maps and up on the Active Elgin website by the middle of March. vi. Budget The Healthy Kids Community Challenge budget was presented. Money has currently be spent on the outdoor ice rink project and hiring Relish Elgin to work on a communication campaign. We are still waiting for approval from the Ministry of Health and Long-Term Care for approval of the rest of our workplan. Approval is expected by the end of January. d. Trillium Funding Update— Laura Laura attended the orientation session in Toronto on January 141n Our contract will be starting on March 1st, 2016 and will expire in 1year. Tamarack will be available to act as a resource for collective impact information, questions, problem solving, and guidance. OTF and Tamarack are working together to create a collective impact toolbox that should be available by June this year. Planning for the Trillium grant will begin at the March meeting. ACTION: Laura will send out the Trillium application to the committee for review before the March meeting. e. Citizens 4 Active Transportation Update — Laura C4AT has agreed to move from monthly to bi-monthly meetings. On the off months members may get together to walk or hike a trail. In February the committee is planning on walking Talbot Street to identify where bike racks are located and recommend where there should be racks implemented through the Talbot Streetscape project. It was suggested to connect with Downtown Business Development to share the information collected. It was also mentioned that there is a completed bike design with Forest City Castings. A Request for Tender is will be going out for the next portion of the street scape project, February 4-11. Norm Marcoux has accepted the offer to attend the Ontario Bike Summit, with registration costs being covered by the Healthy Communities Partnership. 5. New Business— none. 6. Next Meeting- Wednesday, March 301" 9:00-11:OOam at Elgin St. Thomas Public Health 1 Healthy Kids Community Challenge : Physical Activity Theme Update h 1-j CrandallEA H KI S Laura COMMUNITY CHALLENGE Elgin St.Thomas ST . THOMAS - ELGIN ' HKCC: Physical Activity Theme Update Background Near the end of November 2015, previously approved funding for the Healthy Kids Community Challenge was received from the Ministry of Health and Long-Term Care (MOHLTC). With the first theme of the project being focused on physical activity, it was agreed by the Community Leaders Cabinet that the Healthy Communities Partnership would be responsible for planning and implementing initiatives focused on increasing physical activity amongst children and families. The Healthy Kids Community Challenge has been able to provide Elgin-5t.Thomas with a great opportunity that has allowed for the implementation of lasting physical activity initiatives. As planning began, and throughout implementation, sustainability has been a key driver. With short timelines each activity and all resources were designed to be a lasting resource that can be implemented again. Challenges Timelines The timelines associated with this project continue to be a challenge when planning and implementing comprehensive and sustainable initiatives that also have an impact on population health. With funding and a work plan template being received at the end of November 2015,the Healthy Communities Partnership was only able to begin developing a work plan in December with the objective of having the funding spent by March 31", 2016. The work plan was submitted to the MOHLTC on December 9th for review and approval. Approval was received to proceed with hiring a marketing and communication firm as well as to begin implementation of the outdoor ice rinks.The remainder of the work plan was not approved until February 4th, 2016.This left very little time to begin promotion of the physical activity challenge and development of the activity tracking database that was integrated into the existing Active Elgin website, affecting the success of these initiatives. Weather With the Healthy Kids Community Challenge theme of physical activity happening throughout the winter,the cross-country ski trail and outdoor ice rinks were planned to increase outdoor physical activity opportunities in Elgin-St.Thomas. Unfortunately, Southern Ontario experienced a warmer than normal winter and received a minimal amount of snow this year. Despite the challenges experienced with the implementation of the planned physical activity initiatives, a sustainability plan was integrated within each activity and some great successes were achieved. 1 HKCC: Physical Activity Theme Update Outdoor Ice Rinks The proposal of volunteer run outdoor ice rinks went to each municipal council in December. Area municipalities approved the implementation of a rink on municipal property. Municipalities also agreed to cover the liability insurance that comes with having a rink open to the public on municipal property, as well as assisting volunteers Community with accessing water and lighting sources. Recruitment of Outdoor volunteers began in early January via various media outlets. A committed group of volunteers An overwhelming number of volunteers and possible site in Straffordville decided to take locations came forward in a matter of 2 weeks. A volunteer training was held on January 27th with 16 volunteers in the risk of attendance. February and build the approved outdoor . . week Approved new locations on municipal property included; just before Family Day,they were Union, Port Burwell, Straffordville, and Dutton. Rinks able • maintain a solid skating were also offered to private organizations. The Faith Baptist surface forover 3 weeks. The Church in St. Thomas and the Port Stanley Anglican Church community came togetheron were also approved locations. Family Day weekend for Grand Opening. Hot chocolate, Despite extreme enthusiasm from the volunteers, all sites baked ,••• • • dogs except for Straffordville and Dutton ultimately decided that serv_•goods • free to those who due to the warm and wet weather conditions they would not attended. proceed with building the rinks this year. All volunteers remain overwhelming positive response committed to maintaining a rink in their communities during to the ice rink from the winter of 2016/17. In terms of sustainability, the rink kit community • they can't wait materials and signs have all been purchased and are stored at for a longer skating season the respective municipality for use in future years. A solid 2016/17. volunteer group has also been developed which will aid in a quick implementation in the following years. To make up for skating time on outdoor rinks, ice time was purchased over the Family Day weekend for free public skates in West Elgin, St.Thomas, and Aylmer. 1 HKCC: Physical Activity Theme Update Cross-Country Ski Trail A partnership between the Healthy Kids Community Challenge and the Kettle Creek Conservation Authority was established to open up the Dan Patterson Trail for cross-country skiing. Signage outlining the rules and regulations as well as the partnership have been purchased and posted.This partnership will help ensure the trail is open for skiing for years to come. . arg, ti Active Elgin Website The Active Elgin website was established in 2009 with the purpose of hosting sport, recreation, and leisure opportunities in Elgin. It is currently the go to spot for over 250 activities and events.The Active Elgin website is in the process of being revamped to align with the new logo and tagline: move, your way,today.The website is also being updated to include a "free and low-cost" category for activities. A printed guide of free and low-cost activities will also be provided. GIS mapping of the St.Thomas Hiking and Cycling Trail Map is also ACTI VE E LG I N currently underway and will be hosted on the Active Elgin 0131313111111 website.This will allow users to access the map via mobile devices while out on the trails. move ' your Way • today The physical activity tracking database has been added to the Active Elgin and will be a tool that can be used for challenges in the future. Active Elgin Physical Activity Challenge The Active Elgin Physical Activity Challenge began on February 22"d and will run until March 201h. Promotion of the challenge has been done through social media.The hash tag#activeelgin was used to engage participants to post what their physical activity looks like on social media. Each week of the challenge a picture is randomly drawn for a prize package. At the end of the challenge there will be a random draw for the following grand prizes: 1 Grand Prize: your choice of a 1 year YMCA family membership; or 2 weeks at Pearce Williams Summer Camp; or a deluxe outdoor sports equipment package (valued at$1,500) 2 draws for a kids bikes with helmet 2 draws for Fitbits To compliment the challenge free public skates in St.Thomas,West Elgin, and Aymer and free public swims at the St.Thomas YMCA are were offered over March Break. With the activity tracking data base this activity would be able to run again in future years. 1 HKCC: Physical Activity Theme Update Cycling Safety Education Campaign The implementation of a cycling education Some stats on the challenge as of March 9th campaign has come from the recent include: implementation of the Elgin-St.Thomas Cycling Master Plan.The campaign is -currently 81 people participating in the scheduled to roll out on March 28th and challenge will run into June as the MOHLTC has -279 hours of physical activity have been logged (total hours of all participants) extended the timeline for activities -Walking is the most popular activity(39 out focussed on physical activity. However, of 81 participants logging hours as walking). the funding must still be spent by March Followed by swimming. 31St. -23 of the 81 participants are under 12 years of age. Followed by those aged 30-39.This indicates that kids and their parents are participating together. 1 Healthy Kids Community Challenge Financial Balance Sheet March 14,2016 Income Ministry of Health and Long-Term Care-Healthy Kids Community Challenge Funding $105,000.00 Expenses Relish Elgin-professional Services-Communication Strategy $17,000.00 Outdoor Ice Rinks $16,221.93 Audit Fee $2,200.00 Active Elgin Free and Lost Cost Print Guide $4,370.00 Physical Activity Challenge $13,906.00 GIS mapping $9800.00 Cycling Safety Education Campaign $10,905.63 Cross Country Ski Trail $600.00 Allocated Funds Ski Trail- Parking Lot $200.00 Cycling Safety Campaign $11,448.00 Pause and Play $6,348.44 Active Elgin Website $12,000.00 Total Allocated or Spent $105,000.00 Remaining Funds as of March 31, 2016 $0 MUNICIPALITY OF BAYHAM HARBOURFRONT COMMITTEE Port Burwell East Beach Landscape Improvement Proposal PREPARED FOR PRESENTATION TO THE MUNICIPALITY OF BAYHAM COUNCIL STRAFFORDVILLE, ONTARIO MARCH 2O16 BAYHAM/PORT BURWELL HARBOURFRONT COMMITTEE PROJECT OBJECTIVE The Harbourfront Committee wishes to propose to Council that action be taken to improve and upgrade existing areas at the Port Burwell Beach location. There is one specific area at the East Beach entrance that offers the opportunity to provide residents and visitors with a groomed turf grass section for recreational purposes as; • Sitting and Relaxation • Picnicking with tables, Bar-b-que Units, etc • Benches (Extension of HFC Sponsorship Program) The area is geographically located as adjacent to the Vehicle Parking (west side of Robinson Street turn circle) and alongside of the East Pier. The area presently consists of unmaintained weeds and wild turf. Large pieces of driftwood logs have been previously placed within the area and it is recommended that they be removed for safety and liability purposes. THE PROJECT The Harbourfront Committee recommends upgrading the area which has been unmaintained over time. This area is highly visible and would improve and enhance the beach surroundings. Currently, most visitors to the East Beach arrive by vehicle or walk down Robinson Street to the east or west side of the circle. The right (west side) offers an immediate and larger parking area with direct access to the east pier and the Otter Creek. The Harbourfront Committee recommends a barrier/fence be also established between the vehicle parking and the proposed area. The area currently consists of a cluster of trees offering shade and acts as a focal and anchor area for people to assemble, with options to access the beach and east pier. ACTION REQUIRED The Harbourfront Committee recommends that this project be carried out during the annual spring cleanup. It will require the removal of all deleterious materials including driftwood, logs and debris. The area will require a limited amount of rough grading prior to the placing of a layer of topsoil and seeding. Estimated area (as described on Exhibit Plan, Section A and Photos) 110m x 20m = 2200m2 The Harbourfront Committee also recommends the installation of a cedar post and rope fence with walk through accessibility. This will provide a protection barrier to separate the grass area from the vehicle parking. A similar fence exists on the east side of the beach. Material required — 75 cedar posts with twisted rope, estimated length 75m The Harbourfront Committee will make every effort to provide voluntary labour assistance and will seek the acquisition of materials ie; • Topsoil • Grass seed • Cedar posts • Rope The Harbourfront Committee will solicit sponsorship and the donation and transportation of material. LONG POINT REGION CONSERVATION AUTHORITY APPROVAL The Harbourfront Committee (Earl Shea, Glen Underwood, and CAO, Paul Shipway) met with Paul Gagnon, Lands and Water Supervisor and Bonnie Bravener, Resource Technician (LPRCA). The purpose of the meeting was to discuss the proposal and seek permission and requirements. The Harbourfront Committee was informed that such a project would meet approval and a permit would be required by the municipality. ATTACHMENTS • Plan/Proposed Drawing of East Beach Area • Satellite Photos East Beach Area I— w z 0 I I F 4 i 1 / I I i U / / / J � GRASS Aiza=A O 1 1=XISTIn1G HANDICAP D�.IG E G�JS«� / I ! GULVEI{ZT E-X f ST-I G �N i of ti 1 I s7 BAST E5 E:ACH Y ' g'' rv(ZF Grt,ASS At2F� �� O EL.EVaTM-d — PCF<F E5UR\.VT=-LL E-AST- BEAGH — P2OPOSA L- 5A-,1"AM HARbOiRFiZ0t\3T CAMM ll["t=lE�'. LANDSCAPE PooFtbAt.. Lac.arioNs OA �NVS"p2gWNY0.3f.HLE OZ�1b ES.3f.HLE OZ�tb ES 1 Robinson St Go gle Maps 1 Robinson St t'z � y � x 4 +?ice• �,s '. ��X'Sr eA s :A ''y ...... x}SNP }y;^ � �, �/ •L}• � �� ✓ C • W f .• • .y..,. A i.: ..0 fit.... .X..ri:.- :: ....:::r:.:.' �N. M k - VVd es X1 ryY£,!7kZ�'a1 ..Zr g `t ��� • ��lr'4 ati0 91 01 1' Imagery©2016 SWOOP,Elgin County,Map data 02016 Google 10 m ADVISORY BOARD & COMMITTEE RESOLUTION qopo'rtunity Is�o� Date: April 7, 2016 To: Mayor& Members of Council From: EdisonFest Committee a Sub Committee of Museums Bayham EdisonFest Committee, a Sub Committee of Museums Bayham respectfully requests the following resolution be passed by the Council of the Municipality of Bayham at the regular Council meeting April 7, 2016: THAT the Council of the Municipality of Bayham supports an application prepared and submitted for EdisonFest funding support under the County Festival and Event Program, subject to availability and applicable deadlines. X-YHAlt REPORT CAO urtunity ILS 0 TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: April 7, 2016 REPORT: CAO-26/16 SUBJECT: GREAT LAKES GUARDIAN FUND BACKGROUND On October 1, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-78/15 re Great Lakes Guardian Community Fund be received for information; AND THAT Council support an application to the Great Lakes Guardian Community Fund as outlined within Report CAO-78/15; DISCUSSION On March 1, 2016 the LPRCA and the Municipality of Bayham were informed of the success of the Port Burwell East Beach Restoration in the amount of $7,666. The LPRCA has submitted the below planting area plan. The works for the project are proposed to commence effective April 11, 2016. LPRCA application info is as follows: The purpose of the project is to naturalize a portion of the east beach of Port Burwell, while still providing recreation areas for the public. Presently, the beach is a low flat area that has no nature habitat and is frequently raked to maintain the open sand. As part of this project we intend to move the sand to create large areas with a slight elevation change, followed by the planting of native dune species (Marram Grass, Switch Grass, Indian Grass, Little Bluestem, Wormwood, etc.). Once the plantings are complete, we plan on erecting snow fence around the naturalized areas to further aid in catching and storing wind blown sand, limit foot traffic and directing beach goers to follow small foot paths from the parking areas to the beach. The earth moving will be undertaken in April, following by planting and snow fence placement in May of 2016. The earth moving will be undertaken by the Municipality, the plantings by the Otter Creek Naturalists, and snow fence placement by Municipal staff. Signs will be installed at the site, describing the project and for partner recognition. The key project activities/expected results include: earth moving to create 1 acre of slightly elevated beach (1 foot);planting of native vegetation to create near shore dune habitat; erecting snow fence around the 1 acre to limit foot traffic; and, installation of signs describing the project and recognizing partners. Project Start Date—April 11, 2016 Project Completion Date— June 30, 2016 Expenses cover by the Great Lakes Guardian Community Fund Item #of Units Cost/Unit Time #of Hours Total Cost Plant Material 900 $5.40 $4,860.00 Earth Moving 1 $110.00/hr 20 $2,200.00 Snow Fence 3 $200.00 $600.00 TOTAL I 1 1 $7,660.00 Expenses covered by the Municipality and/or volunteers - Planting (volunteers) - Signage, Approximately$400.00 (Municipality) In an effort to refine the naturalized area look, staff propose, for Council consideration, the installation of custom fencing instead of snow fencing, similar to that which is utilized in the Municipality of Lambton Shores: .t The upgrade cost of which would be covered by the Municipality of Bayham. RECOMMENDATION 1. THAT Report CAO-26/16 re Great Lakes Guardian Fund be received for information; 2. AND THAT staff be directed to proceed with the Port Burwell East Beach Restoration Project; 3. THAT funding for upgraded fencing be provided by the Municipality from the Trail Reserve; Respectfully Submitted by: Paul Shipway CAO REPORT CAO Aortunity I.s�o TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: April 7, 2016 REPORT: CAO-27/16 SUBJECT: GREEN ENERGY ACT BACKGROUND The Green Energy Act, 2009 S.O. 2009, Chapter 12, as amended, states that the Government of Ontario is committed to ensuring that the Government of Ontario and the Broader Public Sector, including government funded institutions, conserve energy and use energy efficiently in conducting their affairs. Section 6 of the Green Energy Act, 2009 S.O. 2009, Chapter 12, as amended, dictates that the broader public sector shall provide a summary of annual energy consumption for each of its operations that consume energy. Ontario Regulation 397111 Energy Conservation and Demand Management Plans enacted under the Green Energy Act, 2009 S.O. 2009, Chapter 12, as amended, dictates the process for the compilation, submission and publication of annual energy reports and energy conservation and demand management plans. Section 5 of Ontario Regulation 397111 specifically states that on or before July 1st, 2013 each broader public sector organization must compile, submit and publish a summary of the organizations 2011 calendar year annual energy consumption and greenhouse gas emissions which must include a list of the energy consumption and greenhouse gas emissions for the year with respect to each operational category. Further, on or before July 1 of each year after 2013, each broader public sector organization must compile, submit and publish a summary of the organization's annual energy consumption and greenhouse gas emissions which must include a list of the energy consumption and greenhouse gas emissions for the year with respect to each operational category. Additionally, as of July 1, 2014, Ontario Regulation 397111 requires each broader public sector organization develop and implement energy conservation and demand management plans which will require yearly updates and five year reviews. DISCUSSION The Municipality of Bayham has tracked and analyzed operation energy and energy efficiency data since 2011. Although the tracking of energy data by the Ministry of Energy will encourage discussion and reform processes related to the procurement, construction and operation of facilities in regards to energy usage, the program and template as presented, due to applicability across the municipal sector, raise a number of concerns. As per Section 5 of Ontario Regulation 397111 the Municipality of Bayham Conservation and Demand Management Plan is attached hereto as Appendix `A'. Of note, in 2014, the Municipality of Bayham reduced its facility electrical usage by 18% of 2013 stats and 7% off of the 2011 baseline data. TERMINOLOGY Green House Gas Emissions - kgCO 2e/yr The kilograms (kg) of equivalent carbon dioxide (CO 2) units of Green House Gas emissions attributed to the energy purchased and consumed for each operation. Green House Gas emission factors are based on Environment Canada's National Inventory. Green House Gas Intensity- CO 2e/m2 The equivalent carbon dioxide (CO 2) units of Green House Gas emissions per square metre of an operation. Energy Use - ekWh/ rr The equivalent kilowatt hours of energy used per year for each operation. Energy Use is calculated by converting all energy used during the year to equivalent kilowatt hours (ekWh). Energy intensity - ekWh/ m2 The equivalent kilowatt hours (ekWh) per square metre of each operation. Energy Intensity is calculated based on all of the energy purchased and consumed for each operation relative to floor area. RECOMMENDATION 1. THAT Report CAO-27/16 re Green Energy Act be received for information; 2. AND THAT Council direct staff to publish Report CAO 27/16 inclusive of the Municipality of Bayham Conservation Demand Management Plan and 2014 Energy Consumption and Green House Gas Emissions Summary on the Municipal website in accordance with Ontario Regulation 397/11. Respectfully Submitted by: Paul Shipway CAO i `1 f y ' unity' Is Municipality of Bayham Energy Conservation and Demand Management Plan Executive Summary: The 2015-2020 Municipality of Bayham Conservation and Demand Management Plan as required pursuant to Ontario Regulation 397/11 and the Green Energy Act is designed to assist in facilitating the transition of the Municipality of Bayham toward a sustainable future based on clear objectives and targets, and a call to focused community action. Declaration of Commitment: The Council of the Municipality of Bayham is committed to allocating necessary resources, where it is cost effective and corporately feasible and responsible to do so, to develop and implement a living and functional Energy Conservation and Demand Management Plan as required under Ontario Regulation 397/11. The Municipality of Bayham Energy Conservation and Demand Management Plan shall strive to educate staff and public, implement energy efficiencies and best practices and reduce energy consumption and its related environmental impact.All Municipal staff, coordinated by the CAO, shall work towards the implementation, analysis, monitoring and review of progress towards the goal of an energy efficient and sustainable Municipality of Bayham. The Municipality of Bayham shall incorporate energy efficiency and energy awareness into all areas of municipal action including corporate procedures, procurement practices, financial management and investment decisions, facility operations and maintenance, lifecycle cost analysis and asset management. Conservation Targets: The Municipality of Bayham shall strive to obtain the goals outlined in the Municipality of Bayham Energy Conservation and Demand Management Plan in order to obtain the following targets: 1. Reduce the greenhouse gas emissions (kg) of the Municipality by 10% prior to January 1, 2020 (2% per annum). 2. Reduce energy consumption (ekWh/yr) of the Municipality by an average of 0.5% per year between January 1, 2020 (total reduction of 2.5%). Objectives: The Municipality of Bayham Energy Conservation and Demand Management Plan shall assist in facilitating the transition of the Municipality towards a sustainable future based on the following objectives: 1. Maximize fiscal resources and avoid cost increases through direct and indirect energy savings. 2. Reduce the environmental impact of the Municipality's operations. 3. Increase the comfort and safety of occupants of Municipal facilities. 4. Promote a culture of energy conservation within the Municipality and the community. Current Municipal Energy Use Practices: The management of energy consumption and the energy performance of the Municipality of Bayham is currently monitored corporately and does not include actual monetary costs of energy. The current tracking method is mainly used for satisfaction of Ontario Regulation 397/11 and budgeting purposes. Going forward staff shall redefine baseline statistics to incorporate costing information and all municipal energy use. The 2011, 2012 and 2013 calendar year energy reporting templates are attached hereto as Appendix 'A' ,Appendix 'B' and Appendix'C' respectively. Actions & Measures: The Municipality of Bayham Energy Conservation and Demand Management Plan shall provide a relevant strategy with clear targets in order to clearly communicate the Municipal commitment to energy efficiency and sustainability. Utilizing the expertise of public sector organizations and the dedication of staff, the Municipality of Bayham shall overcome limited financial and human resources to complete actions as follows towards energy efficiency and sustainability. Municipality of Bayham -Actions & Measures Action Status Assessment Integrate monitoring and assessments of all corporate Complete Benchmarking energy use of the Municipality into the 2015 Energy Conservation and Demand Management Plan Conduct facility audits on all Municipal facilities that Complete Budget Item consume energy Assess energy commodity procurement options Complete Agreement Seek energy efficiency and sustainability funding In Progress- Budget opportunities Continual Communicate a corporate commitment to Continual Website sustainability and responsible energy use Strengthen partnerships with utility providers In-Progress- N/A Continual Train staff and council on energy efficiency and Continual N/A sustainability Explore renewable energy generation opportunities in In-Progress- Budget facilities that are energy use optimized Continual Municipal Energy Leader: The administration and implementation of the Municipality of Bayham Energy Conservation and Demand Management Plan shall be the responsibility of the CAO. As all staff contribute to energy use, all staff shall share the responsibility to be cognizant of energy use and work towards a culture of conservation. Through staff training and corporate information tracking, the Municipality shall be able to see the results of efforts. By incorporating energy use consideration into the capital and operating budget process, staff will ensure the implementation of sustainable and efficient energy use at an asset level moving forward. Energy Plan Review: The Municipality of Bayham Conservation and Demand Management Plan shall be reviewed and updated in accordance with Ontario Regulation 397/11. APPENDIX 'A' Municipality of Bayham Conservation & Demand Mangement Plan - 2011 Ave rage Energy Total Hours Energy Intensity Floor Per GHG Emissions Intensity (ekWh/Mega Operation Name Area Unit Week Annual Flow Electricity Unit Natural Gas Unit (Kg) (ekWh/sgft) Litres) Municipal Office 4,440 Square feet 40 34,823 kWh 5,124 Cubic meter 12,472.66 20.11 Staffordville Fire Hall 6,068 Square feet 10 23,777 kWh 8,748 Cubic meter 18,441.55 19.24 Bayham Fire Station 3,900 Square feet 40 11,437 kWh 6,985 Cubic meter 14,120.80 21.97 Eden Community Center 7,344 Square feet 10 5,293 kWh 423.44 0.72 Vienna Community Center 6,800 Square feet 20 54,912 kWh 795 Cubic meter 51895.63 9.32 Bayham Community Center 8,000 Square feet 20 109,898 kWh 7,359 Cubic meter 22,704.02 23.51 Edison Museum Vienna 1,392 Square feet 20 10,675 kWh 2,316 Cubic meter 5,233.07 25.35 Port Burwell Lighthouse 400 Square feet 20 3,6401 kWh 291.20 9.10 Port Burwell Library 1,900 Square feet 15 12,317 kWh 2,063 Cubic meter 4,886.48 18.02 Straffordville Library 2,100 Square feet 34 22,554 kWh 980 Cubic meter 3,656.95 15.70 Port Burwell Beach Washrooms 450 Square feet 35 9,133 kWh 730.64 20.30 Vienna Library 2,000 Square feet 0 10,156 kWh 812.48 5.08 Interpretive Centre 800 Square feet 20 899 kWh 71.92 1.12 Port Burwell Marine Museum 2,900 Square feet 20 9,259 kWh 4,071 Cubic meter 81437.27 18.11 Port Burwell OPP 1,350 Square feet 0 763 kWh 61.04 0.57 Straffordville Garage 13,300 Square feet 40 56,197 kWh 19,113 Cubic meter 40,631.99 19.50 Port Burwell Public Works 1,500 Square feet 0 6,060 kWh 4,986 Cubic meter 9,911.84 39.37 Richmond Road Pump 545 Square feet 168 10296.00000 30,260 kWh 2,420.80 55.52 2.94 Sewer Plant 10,682 Square feet 40 257057.00000 514,101 kWh 41,128.08 48.13 2.00 Pumping Station#1 468 Square feet 168 27107.00000 27,323 kWh 825 Cubic meter 3,745.90 77.12 1.33 Pumping Station#2 468 Square feet 168 62685.00000 21,237 kWh 1,698.96 45.38 0.34 Pumping Station#3 12 Square feet 168 9403.00000 3,935 kWh 314.80 327.92 0.42 Pumping Station #4 12 Square feet 168 1567.00000 1,408 kWh 112.64 117.33 0.90 Pumping Station#5 468 Square feet 168 105463.00000 32,106 kWh 2,568.48 68.60 0.30 Pumping Station#6 468 Square feet 168 124688.00000 55,7601 kWh 4,460.80 119.15 0.45 Pumping Station#7 12 Square feet 168 10497.00000 3,938 kWh 315.04 328.17 0.38 Pumping Station#8 12 Square feet 168 69980.00000 8,257 kWh 660.56 688.08 0.12 Centre St- booster pump 48 Square feet 168 162.00000 4,768 kWh 381.44 99.33 29.43 Port Burwell Fire Station 3,900 Square feet 01 12,232 kWh 978.56 3.14 TOTAL 1 1,097,1181 63,365 133,510.95 77.411 3.51 APPENDIX 'B' Municipality of Bayham Conservation & Demand Mangement Plan - 2012 Average Energy Total Hours GHG Energy Intensity Floor Per Annual Emissions Intensity (ekWh/Meg Operation Name Area Unit Week Flow Electricity Unit Natural Gas Unit (Kg) (ekWh/sqft) a Litres) Municipal Office 4,440 Square feet 40 0 32,256 kWh 4,366 Cubic Meter 11,351.40 17.71 0.00 Staffordville Fire Hall 6,068 Square feet 10 0 25,839 kWh 7,541 Cubic Meter 16,738.61 17.47 0.00 Bayham Fire Station 3,900 Square feet 40 0 44,108 kWh 2,476 Cubic Meter 8,917.70 18.06 0.00 Eden Community Center 7,344 Square feet 10 0 6,651 kWh 8,299 Cubic Meter 16,328.41 12.91 0.00 Vienna Community Center 6,800 Square feet 20 0 67,253 kWh 742 Cubic Meter 7,860.88 11.05 0.00 Bayham Community Center 8,000 Square feet 20 0 108,151 kWh 5,073 Cubic Meter 19,978.35 20.26 0.00 Edison Museum Vienna 1,392 Square feet 20 0 9,988 kWh 2,695 Cubic Meter 6,054.49 27.75 0.00 Port Burwell Lighthouse 400 Square feet 20 0 2,783 kWh 0 Cubic Meter 267.28 6.96 0.00 Port Burwell Library 1,900 Square feet 15 0 8,702 kWh 1,460 Cubic Meter 3,595.68 12.75 0.00 Straffordville Library 2,100 Square feet 34 0 21,689 kWh 806 Cubic Meter 3,606.29 14.41 0.00 Port Burwell Beach Washrooms 450 Square feet 35 0 9,888 kWh 0 Cubic Meter 949.64 21.97 0.00 Vienna Library 2,000 Square feet 1 0 6,814 kWh 0 Cubic Meter 654.42 3.41 0.00 Interpretive Centre 800 Square feet 20 0 2,333 kWh 0 Cubic Meter 224.06 2.92 0.00 Port Burwell Marine Museum 2,900 Square feet 20 0 7,910 kWh 3,613 Cubic Meter 7,590.89 15.97 0.00 Port Burwell OPP 1,350 Square feet 1 0 152 kWh 0 Cubic Meter 14.60 0.11 0.00 Straffordville Garage 13,300 Square feet 40 0 36,360 kWh 13,319 Cubic Meter 28,672.90 13.38 0.00 Port Burwell Public Works 1,500 Square feet 5 0 5,002 kWh 3,035 Cubic Meter 6,218.07 24.84 0.00 Richmond Road Pump 0 168 10813 66,399 kWh 0 Cubic Meter 6,376.96 0.00 6.14 Sewer Plant 0 40 223516 543,4011 kWh 0 Cubic Meter 52,188.23 0.00 2.43 Pumping Station#1 0 168 24749 28,894 kWh 1,358 Cubic Meter 5,342.45 0.00 1.75 Pumping Station#2 0 168 64638 19,941 kWh 0 Cubic Meter 1,915.13 0.00 0.31 Pumping Station#3 0 168 9696 3,328 kWh 0 Cubic Meter 319.62 0.00 0.34 Pumping Station #4 0 168 1616 1,201 kWh 0 Cubic Meter 115.34 0.00 0.74 Pumping Station#5 0 168 105546 38,035 kWh 0 Cubic Meter 3,652.88 0.00 0.36 Pumping Station#6 0 168 147938 63,424 kWh 0 Cubic Meter 6,091.24 0.00 0.43 Pumping Station#7 0 168 6046 3,208 kWh 0 Cubic Meter 308.10 0.00 0.53 Pumping Station#8 0 168 43835 7,766 kWh 0 Cubic Meter 745.85 0.00 0.18 Centre St- booster pump 0 168 65 5,296 kWh 0 Cubic Meter 508.63 0.00 81.48 Port Burwell Fire Station 3,9001 Square feet 1 1 0 5,2241 kWh 1 3,936 Cubic Meter 7,943.41 12.07 0.00 TOTAL I 1 1,149,7401 54,3521 213,180.10 8.441 3.38 Municipality of Bayham - Conservation & Demand Management Plan 2013 Total Avg Annual Flow Electricity Natural Gas Emissions Intensity Energy Intensity Operation Name Floor Area Unit hrs/wk (Mega Litres) Quantity Unit Quantity Unit (Kg) (ekWh/sqft) (ekWh/Mega Litre) Bayham Community Center 8,000.00 Square feet 20 0.00000 155,040.00000 kWh 8,692.00000 Cubic Meter 28,218.23036 30.92708 0.00000 Bayham Fire Station 3,900.00 Square feet 40 0.00000 53,978.00000 kWh 8,248.50000 Cubic Meter 19,697.81255 36.31826 0.00000 Centre St-booster pump 0.00 168 1.00000 4,293.00000 kWh 326.31952 0.00000 4,293.00000 Eden Community Center 7,344.00 Square feet 10 0.00000 8,444.00000 kWh 9,558.80000 Cubic Meter 18,713.97070 14.98268 0.00000 Edison Museum Vienna 1,392.00 Square feet 20 0.00000 105,272.00000 kWh 3,220.20000 Cubic Meter 14,090.13233 100.21233 0.00000 Interpretive Centre 800.00 Square feet 20 0.00000 847.00000 kWh 64.38216 1.05875 0.00000 Municipal Office 4,440.00 Square feet 40 0.00000 31,286.00000 kWh 5,235.90000 Cubic Meter 12,277.24534 19.57927 0.00000 Port Burwell Beach Washrooms 450.00 Square feet 35 0.00000 7,439.00000 kWh 565.45327 16.53111 0.00000 Port Burwell Fire Station 3,900.00 Square feet 1 0.00000 102,519.00000 kWh 1,810.90000 Cubic Meter 11,216.41066 31.22175 0.00000 Port Burwell Library 1,900.00 Square feet 15 0.00000 8,306.00000 kWh 1,883.80000 Cubic Meter 4,192.91881 14.90874 0.00000 Port Burwell Lighthouse 400.00 Square feet 20 0.00000 2,256.00000 kWh 171.48307 5.64000 0.00000 Port Burwell Marine Museum 2,900.00 Square feet 20 0.00000 8,219.00000 kWh 4,278.70000 Cubic Meter 8,714.16837 18.51451 0.00000 Port Burwell OPP 1,350.00 Square feet 1 0.00000 100,018.00000 kWh 7,602.56822 74.08741 0.00000 Port Burwell Public Works 1,500.00 Square feet 5 0.00000 5,883.00000 kWh 4,489.30000 Cubic Meter 8,934.77039 35.72952 0.00000 Pumping Station #4 0.00 168 1.00000 1,073.00000 kWh 81.56088 0.00000 1,073.00000 Pumping Station#1 0.00 168 28.08600 35,400.00000 kWh 367.50000 Cubic Meter 3,385.63022 0.00000 1,399.47689 Pumping Station#2 0.00 168 1.00000 18,076.00000 kWh 97.20000 Cubic Meter 1,557.76186 0.00000 19,109.01992 Pumping Station#3 0.00 168 1.00000 3,285.00000 kWh 249.69942 0.00000 3,285.00000 Pumping Station#5 0.00 168 51.45500 49,620.00000 kWh 267.00000 Cubic Meter 4,276.51285 0.00000 1,019.48531 Pumping Station#6 0.00 168 1.00000 70,440.00000 kWh 301.30000 Cubic Meter 5,923.93120 0.00000 73,642.14921 Pumping Station#7 0.00 168 1.00000 5,150.00000 kWh 391.46180 0.00000 5,150.00000 Pumping Station#8 0.00 168 1.00000 8,990.00000 kWh 683.34788 0.00000 8,990.00000 Richmond Road Pump 0.00 168 10.50400 21,489.00000 kWh 1,633.42187 0.00000 2,045.79208 Sewer Plant 0.00 40 249.25700 237,242.00000 kWh 18,033.23890 0.00000 951.79674 Staffordville Fire Hall 6,068.00 Square feet 10 0.00000 26,321.00000 kWh 9,045.80000 Cubic Meter 19,102.94557 20.18091 0.00000 Straffordville Garage 13,300.00 Square feet 40 0.00000 44,940.00000 kWh 20,017.60000 Cubic Meter 41,261.79432 19.37463 0.00000 Straffordville Library 2,100.00 Square feet 34 0.00000 20,362.00000 kWh 1,196.20000 Cubic Meter 3,809.32436 15.74997 0.00000 Vienna Community Center 6,800.00 Square feet 20 0.00000 69,604.00000 kWh 704.70000 Cubic Meter 6,623.06409 11.33726 0.00000 TOTAL 1,205,792.00000 79,415.40000 241,799.56096 466.35419 120,958.72015 Municipality of Bayham - Conservation & Demand Management Plan 2014 Floor Avg Annual Flow Electricity Natural Gas GHG Emissions Energy Intensity Energy Intensity Operation Name Area Unit Hrs Wk _(Mega Litres)_ Quantity Unit Quantity Unit (Kg) (ekWh/sqft) (ekWh/Mega Litre) Bayham Community Center 8,000 Square feet 20 0.00 82800.00 kWh 6,923.50 Cubic Meter 19,383.55 19.55 0.00 Bayham Fire Station 3,900 Square feet 40 0.00 44012.00 kWh 9,455.70 Cubic Meter 1,222.64 37.05 0.00 Centre St-booster pump 0 168 0.89 3637.00 kWh 276.46 0.00 4,081.93 Eden Community Center 7,344 Square feet 10 0.00 9254.00 kWh 10,031.45 Cubic Meter 19,669.15 15.78 0.00 Edison Museum Vienna 1,392 Square feet 20 0.00 4242.00 kWh 2,751.30 Cubic Meter 5,524.12 24.05 0.00 Interpretive Centre 800 Square feet 20 0.00 191.00 kWh 14.52 0.24 0.00 Municipal Office 4,440 Square feet 40 0.00 39314.00 kWh 6,319.70 Cubic Meter 14,936.53 23.98 0.00 Port Burwell Beach Washrooms 450 Square feet 35 0.00 2586.00 kWh 196.57 5.75 0.00 Port Burwell Fire Station 3,900 Square feet 1 0.00 228.00 kWh 2.80 Cubic Meter 22.621 0.07 0.00 Port Burwell Library 1,900 Square feet 15 0.00 7585.00 kWh 2,085.90 Cubic Meter 4,520.21 15.66 0.00 Port Burwell Lighthouse 400 Square feet 20 0.00 1232.00 kWh 93.65 3.08 0.00 Port Burwell Marine Museum 2,900 Square feet 20 0.00 6551.00 kWh 4,977.60 Cubic Meter _ 9,908.74 20.50 0.00 Port Burwell OPP 1,350 Square feet 1 0.00 30.00 kWh 2.28 0.02 0.00 Port Burwell Public Works 1,500 Square feet 5 0.00 5324.00 kWh 4,986.10 Cubic Meter 9,831.54 38.88 0.00 Pumping Station #4 0 168 1.55 1139.00 kWh 86.58 0.00 736.74 Pumping Station#1 01 168 27.12 25260.00 kWh 75.60 Cubic Meter L 2,062.99 0.00 961.08 Pumping Station#2 0 168 61.85 17662.00 kWh 153.70 Cubic Meter 1,633.11 0.00 311.99 Pumping Station#3 0 168 9.28 3069.00 kWh 233.28 0.00 330.82 Pumping Station#5 0 168 104.43 40140.00 kWh 194.70 Cubic Meter 3,419.23 0.00 404.20 Pumping Station#6 0 168 153.21 26640.00 kWh 502.90 Cubic Meter 2,975.76 0.00 208.77 Pumping Station#7 0 168 10.45 3554.00 kWh 270.15 0.00 339.97 Pumping Station#8 01 168 69691.00 5610.00 kWh 426.43 0.00 0.08 Richmond Road Pump 0 168 10.99 26577.00 kWh 2,020.17 0.00 2,419.39 Sewer Plant 0 40 230.64 503861.00 kWh JW8,299.48 0.00 2,184.60 Staffordville Fire Hall 6,068 Square feet 10 0.00 25754.00 kWh 11,600.80 Cubic Meter 23,890.40 24.56 0.00 Straffordville Garage 13,300 Square feet 40 0.00 43882.00 kWh 22,746.60 Cubic Meter 6,340.89 21.48 0.00 Straffordville Library 2,100 Square feet 34 0.00 18849.00 kWh 1,356.00 Cubic Meter 3,996.44 15.84 0.00 Vienna Community Center I 6,800 Square feet 401 0.00 1 71149.00 kWh 1 665.50 Cubic Meter 6,666.39 11.50 0.00 TOTAL I I 1 1 70,301.40 1 1,020,132.001 1 84,829.85 237,923.881 277.981 11,979.56 REPORT cao purtunity Is�o TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: April 7, 2016 REPORT: CAO-28/16 SUBJECT: 2016 SIDEWALK INVENTORY-ASSESSMENT BACKGROUND During 2016 Budget deliberations Council allocated $50,000 towards capital costs associated with sidewalks. The Municipality of Bayham currently possesses approximately 18,250 metres of sidewalk or a sidewalk replacement value of$1,200,000. In accordance with Section 16.1 of Ontario Regulation 239/02 — Minimum Maintenance Standards, the Public Works Department annually inspects sidewalks to identify surface discontinuity. In locations where surface discontinuities exist beyond a two centimetre threshold, the Municipality must repair or properly identify the discontinuity within fourteen days of becoming aware of the fact. Additionally, Ontario Regulation 413/12 made under the Accessibility for Ontarians with Disabilities Act, 2005, new sidewalks or substantial replacements of existing sidewalks are required to have clear space a minimum 1.5 metres in width with tactile indicators at crossings. Of the existing Municipality of Bayham sidewalk inventory of approximately 18,250 metres only 2,300 metres is 1.5 metres in width or greater. DISCUSSION As a result of the importance of sidewalks, accessibility requirements and current financial considerations of the Municipality, staff undertook the annual sidewalk assessment to provide information for Council. In 2016 significant sidewalk portions in Eden (Eden Line) and Straffordville (Heritage Line) will be replaced. Staff have provided sidewalk maps, attached hereto as Appendix `A' for Council background information. Appendix `A' provides the 2015 assessment information on sidewalks and recommendations for moving forward. Blue/Black = Pass Yellow = Repair/Replacement Required Red/Black `X's = Remove (in addition a number of sidewalks which are grassed over and/or have significant discontinuities not shown on the maps, as they are not functional sidewalks, are recommended to be removed and replaced with top soil and seed). Staff, after attending OGRA, also recommend that in the winter, any sidewalks which are not cleared by the municipal contractor, or required by the Municipality for the resident to clear (a by- law currently not enforced), that the sidewalks be temporarily closed and posted the same, as a liability reduction mechanism. New/Replacement Sidewalk Considerations a) Ensure that all newly constructed sidewalks are barrier-free to ensure accessible opportunities for all residents. b) Use concrete paving surfaces for the replacement and construction of all future sidewalks. c) Do not use interlocking pavers unless specified by any future urban design guidelines. d) Identify and address obstructions within a vertical distance of 2.4 metres of the sidewalk. e) Apply a maximum cross-slope of 2% for the repair, replacement and construction of all sidewalks. f) At the discretion of Council, the Municipality should require development proposals to provide sidewalks where they: i. Are located along an arterial road or a collector road that connects to an arterial road, within the built boundary; ii. Generate sufficient pedestrian traffic and connect to key points of interest; iii. Connect to other sidewalks; and/or iv. Promote active leisure activities. g) For sidewalk routes that are anticipated to generate lower volumes of pedestrian traffic consider: i. Providing sidewalks on only one side of the street; and ii. Connect to other sidewalks, forming a well-connected network of sidewalks; and iii. Connect to key points of interests. h) Continue to conduct an annual sidewalk inspection in accordance with the standards established in O. Reg. 239/02 to identify cracks and surface discontinuities. RECOMMENDATION 1. THAT Report CAO-28/16 re 2016 Sidewalk Inventory- Assessment be received for information; 2. AND THAT Council provide staff direction on the removal of sidewalks; Respectfully Submitted by: Paul Shipway CAO APPENDIVA' PUK � uv 's MUNICIPALITY OF BAYHAVA, to 1r � I ` f b 1 1 / ' R01If I L o► f mmvm � R - 31 WFAW T ' P TO Iw/le �nm � 1 wwa<i o D s Do LAKE ERIE STRA FFORDVILLE '`•.,,,`• 'MUNICIPALITY OF BAYHAM -r. 4 / a I C A�F. �R`f $7 y z u - ti '30 � GRAY ORT a 2� I SPA NaT To SCA�.E `v e,P / Q G1 L r1" HAMLET OF EDEN MUNJC�PPV-TY OF BAYHAM CYRIL J. DEMEYERE LIMITED CONSULTING ENGINEERS T I L L SONBURG, ONTARIO i CORINTH our <fi . i I► . -14p i•��`ice. � r r vYw� ``�v. RICHMOND � f 3 h r 8� � 84A5 19, i ' i�,-•'� i' 'd'jy�� r � r S i ' 1 M STRM � � o Lu 50 m m a w � d 4+ Y L ` �~ Yam. A' l -E N NA w _ r2 UNSSS r1`'' a s MUNICIPALI`tY OF BAYHAM i � 1 7 / . -C- - REPORT o� y CAO portunity Is�o TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: April 7, 2016 REPORT: CAO-29/16 SUBJECT: RFP 16-01 PUBLIC SPACE RECYCLING RECEPTACLES BACKGROUND In the 2016 Capital Budget Council allocated $30,000 from the Waste Management Reserve Fund for the procurement of Public Space Recycling Receptacles. The Public Space Recycling Receptacles were identified as a priority project to ensure recycling is taking place in public spaces, versus utilizing garbage drums for the collection of all waste. The placement of Public Space Recycling Receptacles doubles as a form of public education and awareness surrounding the benefits of recycling. RFP 16-01 Public Space Recycling Receptacles VENDOR PRICE/RECEPTACLE Canaan Inc. $980+HST Clean River Recycling Solutions —Option 1 $925+HST+Delivery Clean River Recycling Solutions —Option 2 $1,465+HST+Deliver Busch Systems Inc. — Option 1 $1,050+HST+Delivery Busch Systems Inc. — Option 2 $875+HST+Delivery Based on durability, capability of functioning as a four season unit, conformance to Request for Proposal requirements and aesthetics staff would respectfully recommend Council consider the Canaan Inc. Product or the Clean River Recycling Solutions — Option 2 Product. It is expected the base for the units can be installed by Public Works Staff. Given the costs associated with the two products the Canaan Inc. product permits the procurement of 30 Public Space Receptacles and as such is recommended. Canaan Inc. Clean River Recycling Solutions —Option 2 Height 59.1" 47.75"/41.25" Width 19.2" 191, Length 41.3" 62" Capacity 3X23 Gallons 3X35 Gallons RECOMMENDATION 1. THAT Report CAO-29/16 re RFP 16-01 Public Space Recycling Receptacles be received for information; 2. AND THAT Council award the purchase and delivery of thirty (30) Public Space Recycling Receptacles to Canaan Inc. in the amount of$980+HST/Receptacle. Respectfully Submitted by: Paul Shipway CAO Canaan Inc. 1 _ ItY Busch Systems Inc. —Option 1 �_� $ Busch Systems Inc. — Option 2 Clean River Recycling Solutions —Option 1 Clean River Recycling Solutions — Option 2 } I' I M 1 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2016-022 A BY-LAW TO AUTHORIZE THE EXECUTION OF A CONTRIBUTION AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND HER MAJESTY THE QUEEN IN RIGHT OF CANADA AS REPRESENTED BY THE MINISTER RESPONSIBLE FOR FEDERAL ECONOMIC DEVELOPMENT AGENCY FOR SOUTHERN ONTARIO TO RECEIVE FUNDING UNDER THE CANADA 150 COMMUNITY INFRASTRUCTURE PROGRAM WHEREAS the Government of Canada has allocated funding up to a maximum amount of $250,000 under the Canada 150 Community Infrastructure Program ("CIP 150") to repair, rehabilitate and expand existing community infrastructure asset; AND WHEREAS the Corporation of the Municipality of Bayham requires funding to assist in the Rehabilitation of the Straffordville Community Centre— Project No. 807488; AND WHEREAS the Corporation of the Municipality of Bayham is desirous of entering into a contribution agreement for funding, up to a maximum amount of$250,000, under the Canada 150 Community Infrastructure Program; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between the Municipality of Bayham and Her Majesty the Queen in Right of Canada as represented by the Minister responsible for Federal Economic Development Agency for Southern Ontario to receive funding under the Canada 150 Community Infrastructure Program; 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7t" DAY OF APRIL 2016. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016- 025 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A SITE PLAN AGREEMENT BETWEEN PORT BURWELL PERISCOPE PLAYHOUSE INC. AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 41 of the Planning Act, R.S.O. 1990, c. 13, as amended, provides, in part, that, where in an Official Plan an area is shown or described as a proposed site plan control area, the Council of the local municipality in which the proposed area is situate may, by by-law, designate the whole or any part of such area as a site plan control area; AND WHEREAS the Municipality of Bayham has enacted a Site Plan Control Area By-law 2005- 061 pursuant to Section 41 of the said Planning Act. AND WHEREAS Section 41 of the said Planning Act, as cited above, provides that no person shall undertake any development in an area designated as subject to site plan control pursuant to a by-law enacted under that section without first having received approval, as the Council may determine, of the following: 1. Plans showing the location of all buildings and structures to be erected and showing the location of all facilities and works to be provided in conjunction therewith and of all facilities and works required under clause (7) (a). AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it necessary to enter into a Site Plan agreement with Port Burwell Periscope Playhouse Inc. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute the Site Plan Agreement between The Corporation of the Municipality of Bayham and Port Burwell Periscope Playhouse Inc. affixed hereto and forming part of this By-law as Schedule "A". 2. THAT the executed agreement be registered at the owner's expense against the land to which it applies under the Land Titles Registry Elgin # 11. READ A FIRST AND SECOND TIME this 7t" day of April 2016. READ A THIRD TIME AND FINALLY PASSED this 7th day of April 2016. MAYOR CLERK Schedule "A" to By-law 2016- 025 SITE PLAN AGREEMENT BETWEEN PORT BURWELL PERISCOPE PLAYHOUSE INC. Concession 1 Part Lot 13 Roll # 34-01-002-001-32500 AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM THIS AGREEMENT made in duplicate this 711 day of April 2016. BETWEEN: PORT BURWELL PERISCOPE PLAYHOUSE INC. Hereinafter called the "OWNER" OF THE FIRST PART -AND - THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter called the "MUNICIPALITY" OF THE SECOND PART WHEREAS the Owner is the Owner in fee simple of the lands situate in the Municipality of Bayham, in the County of Elgin being Concession 1 Part Lot 13, more particularly described in Attachment "A" attached hereto (and hereafter referred to as the "Lands"); AND WHEREAS the Official Plan of the Municipality of Bayham in effect, designates the entirety of the Municipality as a Site Plan Control Area; AND WHEREAS the Owner intends to develop lands in accordance with the Site Plan drawings attached hereto, as Attachment "C" (and hereafter referred to as the "Plans"); AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it necessary to enter into a Site Plan Agreement with Port Burwell Periscope Playhouse Inc.. NOW THEREFORE in consideration of other good and valuable consideration and the sum of Two Dollars ($2.00) of lawful money of Canada by each to the other paid (the receipt whereof is acknowledged by each), the Owner hereby covenants and agrees with the Municipality as follows: 1. The Owner agrees that no building permit will be available until the Agreement has been approved by the Municipality, and further agrees that work will not commence prior to the issuance of the building permit. 2. The following Attachments, which are identified by the signatures of the parties to this Agreement, and which are attached hereto, are hereby made a part of this Agreement, as fully and to all intents and purposes as though recited in full herein: ATTACHMENT "A" — LEGAL DESCRIPTION OF SUBJECT LANDS ATTACHMENT "B" - CERTIFICATE OF COMPLIANCE ATTACHMENT "C — SITE PLAN DRAWING NO. Al ATTACHMENT "D" - GRADING AND LANDSCAPE PLAN DRAWING NO. A2 3. Attachment "A" hereto describes the lands affected by this Agreement. 4. Attachment "C" - Overall Site Servicing & Grading Plan shows: a) the location and height of all buildings and structures existing and/or to be erected; b) the location of vehicular entrances and exits; c) the location and provision of off-street vehicular loading and parking spaces, including driveways for emergency vehicles; d) building finished floor elevations (if deemed necessary by the Municipality); e) all proposed structures showing setback measurements and dimensions 5. The Owner agrees that the building or buildings will be erected or developed in accordance with the Plans approved, subject only to such changes as have received advance approval. 6. The Owner agrees that the site development and servicing will be in accordance with the Plans as approved, subject only to such changes as have received advance approval. 7. The Owner further agrees that (as applicable): a) final grades and elevations will be established to the satisfaction of the Municipality. The Owner will provide proof of final grades and elevations certified by a professional land surveyor or civil engineer, prior to the final release of the Letter of Credit. b) all necessary provisions for service connections on site will be made to the satisfaction of the Municipality. c) construction work will be carried forward expeditiously in good and workmanlike manner, in accordance with good trade practice and so to cause a minimum of nuisance. d) all necessary precautions to avoid dust, noise and other nuisance and to provide for the public safety will, so far as possible, be taken and which comply with The Construction Safety Act. e) all necessary care will be taken to see that mud and soil is not tracked or spilled onto any public street, and where such tracking occurs, the street shall be cleaned at the end of each working day. f) unless otherwise provided, all parking lots and walkways will be finished with hot- mix asphalt, concrete, gravel or paving stones to the satisfaction of the Municipality and have permanent bumper curbing along all parking areas that abut the property limits. g) no topsoil shall be stockpiled on any other portion of the Owner's lands except those lands identified in Attachment "A" to this agreement; and all topsoil shall be stockpiled and maintained in a manner which allows for the maintenance of weeds; and the Municipality may go in and do the same at the Owner's expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security. h) stock-piling of snow will not be allowed on the site where it will constitute a hazard to public right-of-ways. i) the electrical servicing of the property shall be subject to the approval of Hydro One. j) upon failure by the Owner to do any act during the development period herein, that the public safety or convenience requires, in accordance with this Agreement, upon seven (7) days written notice, the Municipality, in addition to any other remedy, may go in and do same at the Owner's expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security. k) the Municipality may treat any breach of this Agreement as a breach of the Site Plan Control By-Law, and upon twenty-four (24) hours written notice to the Owner, stop work until the breach is rectified. 1) nothing in this Agreement constitutes waiver of the owner's duty to comply with any by-law of the Municipality or any other law. 8. The Owner shall: a) be responsible for consulting with and obtaining any deemed necessary approvals from the County of Elgin for any matters that relate to County Roads b) be responsible for consulting with Hydro One regarding any matters that relate to services provided by Hydro One. 9. The Owner shall be responsible for consulting with and obtaining any necessary approval from all regulatory bodies such as, but not limited to, the Long Point Region Conservation Authority and the Ministry of the Environment as deemed necessary. 10. The Owner shall satisfy all the requirements in relation to the fire protection for the building(s) to the satisfaction of the Municipality's Fire Chief. 11. The Owner agrees to pay for damages to public property including but not limited to municipal drain, ditches, street surfaces, sidewalks, storm and sanitary sewer systems, which may occur during the period of construction. Any such repair may be undertaken by the Ministry of Transportation and/or the Municipality at the expense of the Owner, within thirty (30) days notice. 12. Any and all lighting shall be installed and maintained so as to not, in the opinion of the Municipality, interfere with the use or enjoyment of adjacent properties, or with the safe flow of traffic on abutting or adjacent streets. 13. If the Ontario Building Code requires that an Architect or Professional Engineer or both, shall be responsible for the field review of any new building or extension, provided for in this Agreement, the Owner shall not occupy or use or permit to be occupied or used, any said new building or extension, until after an Architect or Professional Engineer has given to the Municipality, a letter addressed to the Municipality, and signed by the said Architect or Professional Engineer, certifying that all construction and/or services on or in the said lands, required for this development or redevelopment, newly installed by the Owner in connection with this development or redevelopment, have been installed and/or constructed in a manner satisfactory to the Architect or Professional Engineer. 14. The Municipality, through its servants, officers and agents, including it's Chief Building Official, Fire Chief, and Municipal Engineer, may, from time to time, and at any time, enter on the premises of the Owner to inspect: a) the progress of development; b) the state of maintenance as provided for in this Agreement. 15. In the event of any servant, officer or agent of the Municipality, determining, upon inspection, that the development is not proceeding in the strict accord with the Plans and specifications filed, such servant, officer or agent shall forthwith, place a notice requiring all work to be stopped upon the premises and forward a copy, by registered mail, to the Owner at the last known address, on the last revised assessment roll, and the Owner shall forthwith correct the deficiency or deviation. 16. In the event of any servant, officer or agent of the Municipality, upon inspection, be of the opinion that the state of maintenance is not satisfactory, such servant, officer or agent shall forthwith, forward notice of such opinion, by registered mail, to the Owner, at the last known address, and the Owner shall forthwith correct the deficiency or appeal to the Council of the Municipality of Bayham, as hereinafter provided. 17. In the event that the Owner should disagree with the opinion of the servant, officer or agent of the Municipality, as to the state of maintenance, such Owner shall appear before the Council of the Municipality of Bayham, which after hearing the Owner, shall express its opinion as to whether the maintenance is satisfactory, by resolution, which shall constitute a final determination of the matter. 18. In the event that the Owner shall fail to obey a stop work order issued under Section 17 hereof, the Owner recognizes the right of the Municipality to apply to the Courts for a restraining order. 19. In the event that an Owner shall fail to correct a deviation or deficiency after notice pursuant to Section 17 or after notice of an opinion, which the Council of the Municipality of Bayham determines is correct, under Section 17, the Council of the Municipality of Bayham, may by by-law, direct, on default of the matter or thing being done by the Owner, after two (2) week's notice, to it by registered mail, at the last known address of the Owner, pursuant to the last revised assessment roll, that such matter or thing be done by the Municipality, at the expense of the Owner, which expense may be recoverable by action as municipal taxes, or from the Letter of Credit deposited as performance security. 20. Unless otherwise authorized, in the event of the Owner wishing to change at any time, the buildings, structures or facilities described in Attachments "C" & "D", it shall make application to the Council of the Municipality of Bayham, for approval, and shall not proceed with such change until approval is given by such Council, or in default by The Ontario Municipal Board, under the procedure set out in Section 41 of The Planning Act, 1990, herein before referred to. 21. The Owner agrees to pay to the Municipality all administration costs incurred in connection with this Agreement, and the fulfillment of this Agreement, including legal, engineering and inspection costs. 22. LIABILITY INSURANCE Before commencing any of the work provided for herein, the Owner shall supply the Municipality with a Liability Insurance policy in the amount of $2,000,000 per occurrence, and in a form satisfactory to the Municipality, indemnifying the Municipality from any loss arising from claims for damages, injury or otherwise, in connection with the work done by or on behalf of the owner of the development. The said policy shall be provided at the time of the signing of the Agreement and remain in force, until the development is complete and all required documentation as per Article 15 has been filed with the Municipality. 23. PERFORMANCE GUARANTEE The Owner hereby defines the completion date of this Agreement and project to be completed on or before April 7, 2017. It will be the Owner's responsibility to require, in writing, an extension to this agreement/project, within sixty (60) days of the above stated completion date, should an extension be required. As security for the performance and completion of all works required by this agreement, the Owner shall supply the Municipality with a Letter of Credit, equal to $8819.00. The Letter of Credit will be based on the estimated cost of alterations to public property, roadway, curbs and gutters and drains, and any repairs for damages to public property, roadway, sidewalks, curbs and gutters and drains, plus all site specific components as defined by the Site Plan and Grading and Landscape Plans, Attachments "C" & "D", which are approved under this Agreement. The amount of the Letter of Credit shall be established by the Municipality. The irrevocable Letter of Credit from a Chartered Bank expressed to be pursuant to this Agreement and payable to the Municipality at any time or in part, from time to time, upon written notice from the Municipality, shall be provided at the time of signing of this Agreement, and shall remain in force, until Twelve (12) months following the completion of this project. 24. This Agreement and the provisions thereof, do not give to the Owner or any person acquiring any interest in the said lands any rights against the Municipality with respect to the failure of the Owner to perform or fully perform any of its obligations under this Agreement or any negligence of the Owner in its performance of the said obligations. 25. In the event that no construction on the said lands has commenced within one (1) year from the date of registration of this Agreement the Municipality may, at its option, on one month's notice to the owner, declare this Agreement to be subject to re-negotiation, whereupon the Owner agrees that it will not undertake any construction on the said lands until this Agreement has been re- negotiated. 26. The Owner agrees that it will not call into question, directly or indirectly in any proceeding whatsoever in law or in equity or before any administrative tribunal the right of the Municipality to enter into this Agreement and to enforce each and every term, covenant and condition herein contained and this Agreement may be pleaded as an estoppels against the Owner in any case. 27. The Owner agrees on behalf of themselves, their heirs, executors, administrators and assigns, to save harmless and indemnify the Municipality, from all losses, damages, costs, charges and expenses which may be claimed or recovered against the Municipality by any person or persons arising either directly or indirectly as a result of any action taken by the Owner, pursuant to this Agreement. 28. All facilities and matters required by this Agreement shall be provided and maintained by the Owner at its sole risk and expense to the satisfaction of the Municipality and in accordance with the standards determined by the Municipality and in default thereof, and without limiting other remedies available to the Municipality, the provisions of Section 326 of The Municipal Act, R.S.O. 1990, shall apply. 29. This Agreement shall be registered at the expense of the Owner, against the land to which it applies, and the Municipality shall be entitled, subject to the provisions of The Registry Act, to enforce its provisions against the Owner, named herein, and any and all subsequent Owners of the land. 30. A Certification of Compliance attached hereto as Attachment "B", shall be filed by the Owner, following completion of the development to ensure all details of the Site Plan Agreement have been complied with. IN WITNESS WHEREOF, the Parties hereto have hereupon, affixed their Corporate Seal, and duly attested to by their authorized signing officers in that behalf. We have the authority to bind the Corporation. Witness Grahame M. Notman, President Witness Valerie Donnell, Treasurer THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Paul Ens, Mayor Paul Shipway, Clerk ATTACHMENT `A' Property Assessment Roll No.: 34-01-002-001-32500 Municipal Address: 42 Wellington Street, Port Burwell Legal Property Description: Concession 1 Part Lot 13, Municipality of Bayham, County of Elgin PIN # ATTACHMENT `B' THE CORPORATION OF THE MUNICIPALITY OF BAYHAM CERTIFICATE OF COMPLIANCE To be completed and submitted to the Municipality once all works are complete. PROPERTY IDENTIFICATION: Municipal Address: 42 Wellington Street, Port Burwell Property Roll#: 34-01-002-001-32500 Owner(s): Port Burwell Periscope Playhouse Inc. This document serves to certify that the development project on the above noted lands has been completed in accordance with the terms and conditions of the Site Plan Agreement By-law No. DATED: I HEREBY CERTIFY THAT THE ABOVE DECLARATION IS TRUE AND CORRECT. I have the authority to bind the Corporation. Witness Grahame M. Notman, President Witness Address: Phone Number i •ww• nwu k e LPRCA REGULATED AREA � I JFJ � 1 Im � I W g Lu 7 rom 9 rrov,. — 16 _2 a W _ B P It I 4 I Bajj da � I ULJ BARRIER-FREE PARKING SIGNAGE { i '�/'/�'�'� g ..wY.ea.,,.,,,,,,,.r,.,..d, ra�c.0 I i .a . '� I n Ma. NOy.'•'.. - ----� • "M suMUL mmscovs im ii, Purxouec iNC. A i Fill FR3 WELLINGTON STREET FIRE ROUTE SIGNAGE SITE PLAN are PLAN Scu.e:r-lW4r 15M 7AI '.LPRCA REGYCATED A, c I ui I .S ` c>n,ew xesra,r. I I I � vy I s ui xeroene erov,. j ,' n,ev�e REVISIONS SUE k THEATRE HALL \\B U 0 m 13"KA I � w-. I e @i?fl i fa—v. « ucm a PORT BURWELL PERISCOPE PLAYHOUSE HW- e 4S NLLLIPOTON{TNP[T POUT WRWiII WELLINGTON STREET �DeaDINO AND GRADING AND LANDSCAPE PLAN LANDSCAPE PLAN SCALE:1"e100.0" 1503 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016- 026 A BY-LAW TO AUTHORIZE THE EXECUTION OF A DEVELOPMENT AGREEMENT BETWEEN 1841449 ONTARIO INC. AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 11 of the Municipal Act, 2001, R.S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting structures, including fences and signs; AND WHEREAS Section 45(9.1)of the Planning Act, R.S.O. 1990 c P.3 as amended provides in part that a Committee of Adjustment that imposes terms and conditions under subsection (9), may also require the owner of the land to enter into one or more agreements with the municipality dealing with some or all of the terms and conditions; AND WHEREAS 1841449 Ontario Inc. is the owner of lands in Lot 16 & 17 Concession 4, known municipally as 6978 Plank Road, in the Municipality of Bayham, County of Elgin; AND WHEREAS the Municipality of Bayham Committee of Adjustment has granted the minorvariance Application A-03/16, including the condition that the owners execute a development agreement for the supplementary farm dwellings as per policies of Section 2.1.10 the Official Plan; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized and directed to execute the Development Agreement with 1841449 Ontario Inc. affixed hereto and forming part of this By- law and marked as Schedule "A". READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7t" DAY OF APRIL 2016. MAYOR CLERK 1 SCHEDULE `A' TO BY-LAW 2016 - 026 DEVELOPMENT AGREEMENT BETWEEN 1841449 ONTARIO INC. AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR LANDS LOCATED AT 6978 Plank Road, Lot 16 & 17 Concession 4 Municipality of Bayham, County of Elgin 2 THIS DEVELOPMENT AGREEMENT made in duplicate this 7th day of April 2016. BETWEEN: 1841449 ONTARIO INC. Hereinafter called the "OWNER" OF THE FIRST PART -AND - THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter called the "MUNICIPALITY" OF THE SECOND PART WHEREAS the Owner is the owner in fee simple of the lands situate in the Municipality of Bayham, in the County of Elgin being Lot 16& 17, Concession 4, more particularly described in Attachment "A" attached hereto (and hereafter referred to as the "Lands"); AND WHEREAS the Owner intends to locate two (2) additional supplementary farm dwellings (mobile homes) in accordance with the Conceptual Site Plan attached hereto, as Attachment"B" (and hereafter referred to as the "Plan"); AND WHEREAS the Municipality, as a condition of the location of the mobile homes on the Lands requires the Owner to enter into a Development Agreement; NOW THEREFORE in consideration of other good and valuable consideration and the sum of Two Dollars ($2.00) of lawful money of Canada by each to the other paid (the receipt whereof is acknowledged by each),the Owner hereby covenants and agrees with the Municipality as follows: 1. The Owner agrees that the two(2)mobile homes to house up to sixteen(16)seasonal farm labourers shall be located on the Lands in general accordance with the area identified on the attached Plan. 2. The Owner shall remove both mobile homes from the property should they cease to be used for the.purpose of housing supplementary farm labour for a period longer than two (2) calendar years after the existing bona fide vegetable and cash crop farm operation has ceased and the Owner shall maintain the site in accordance with the By-laws of the Municipality of Bayham; 3 3. The Owner shall not permit the mobile homes, both deemed as supplementary farm dwellings on the Lands,to be occupied by any persons between the period of December 18t and March 31st of any calendar year. 4. The Owner further agrees: a) To provide written confirmation from the authorizing agency, to the satisfaction of the Municipality, that there is sufficient on-site capacity for potable drinking water and a septic system for both mobile homes; b) That upon failure by the Owner to do any act identified herein, that the public safety or convenience requires, in accordance with this Agreement, upon seven (7) days written notice, the Municipality, in addition to any other remedy, may go in and do same at the Owner's expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security; c) That nothing in this Agreement constitutes waiver of the owner's duty to comply with any by-law of the Municipality or any other law. 5. The Owner shall be responsible for consulting with and obtaining any necessary approval from the County of Elgin, if applicable. 6. The Owner shall satisfy all the requirements in relation to the fire protection for the building(s) to the satisfaction of the Municipality's Fire Chief. 7. The Municipality, through its servants, officers and agents, including its Chief Building Official and Fire Chief, may,from time to time, and at any time, enter on the premises of the Owner to inspect the mobile homes for the purposes of ensuring public health and safety, in specific regards to condition of the mobile homes; fire protection; the provision of potable water; and the proper treatment and disposal of sewage. 8. In the event of any servant, officer or agent of the Municipality, upon inspection, be of the opinion that the state of maintenance is not satisfactory, such servant,officer or agent shall forthwith,forward notice of such opinion, by registered mail,to the Owner, at the last known address,and the Owner shall forthwith correct the deficiency or appeal to the Council of the Municipality of Bayham, as hereinafter provided. 9. In the event that the Owner should disagree with the opinion of the servant, officer or agent of the Municipality, as to the state of maintenance, such Owner shall appear before the Council of the Municipality of Bayham, which after hearing the Owner, shall express its opinion as to whether the maintenance is satisfactory, by resolution,which shall constitute a final determination of the matter. 4 10. In the event that an Owner shall fail to correct a deviation or deficiency after notice or after notice of an opinion,which the Council of the Municipality of Bayham determines is correct, the Council of the Municipality of Bayham, may by by-law, direct, on default of the matter or thing being done by the Owner, after two (2) week's notice, to it by registered mail, at the last known address of the Owner, pursuant to the last revised assessment roll, at the expense of the Owner, which expense may be recoverable by action as municipal taxes. 11. This Agreement and the provisions thereof, do not give to the Owner or any person acquiring any interest in the said lands any rights against the Municipality with respect to the failure of the Owner to perform or fully perform any of its obligations under this Agreement or any negligence of the Owner in its performance of the said obligations. 12. The Owner agrees that it will not call into question, directly or indirectly in any proceeding whatsoever in law or in equity or before any administrative tribunal the right of the Municipality to enter into this Agreement and to enforce each and every term,covenant and condition herein contained and this Agreement may be pleaded as an estoppels against the Owner in any case. 13. The Owner agrees on behalf of themselves, their heirs, executors, administrators and assigns,to save harmless and indemnify the Municipality,from all losses, damages, costs, charges and expenses which may be claimed or recovered against the Municipality by any person or persons arising either directly or indirectly as a result of any action taken by the Owner, pursuant to this Agreement. 14. All facilities and matters required by this Agreement shall be provided and maintained by the Owner at its sole risk and expense to the satisfaction of the Municipality and in accordance with the standards determined by the Municipality and in default thereof,and without limiting other remedies available to the Municipality,the provisions of Section 326 of The Municipal Act, R.S.O. 1990, shall apply. 15. This Agreement shall be registered at the expense of the Owner, against the land to which it applies, and the Municipality shall be entitled, subject to the provisions of The Registry Act, to enforce its provisions against the Owner, named herein, and any and all subsequent Owners of the land. 5 IN WITNESS WHEREOF, the Parties hereto have hereupon, affixed their Corporate Seal, duly attested to by their authorized signing officers in that behalf. We have the authority to bind the Corporation. Witness (signature) 1841449 Ontario Inc., Owner THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Paul Ens, MAYOR Paul Shipway, CLERK 1 ATTACHMENT `A' Roll # 3401-000-002-16200 Legal Description: Concession 4, Lots 16 & 17, Municipality of Bayham, County of Elgin Municipal Address: 6978 Plank Road PIN# i � ! 1 R ;b r i i } i THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016-027 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AMENDING AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND SERVICE LINE WARRANTIES OF CANADA (SLWC) WHEREAS the Council of the Corporation of the Municipality of Bayham previously executed Agreement No. 0511 with Service Line Warranties of Canada (SLWC)dated March 23, 2015 and approved by By-law No. 2015-031 concerning the marketing of the Sewer and Water Line Warranty Service to Municipal Serviced Residents; AND WHEREAS the parties wish to make certain amendments to the Agreement; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute an Amending Agreement attached hereto as Schedule "A" and forming part of this by-law between Service Line Warranties of Canada (SLWC) and the Municipality of Bayham; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7t" DAY OF APRIL 2016. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016— 028 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD APRIL 7, 2016 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held April 7, 2016 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 7' day of April, 2016. MAYOR CLERK