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HomeMy WebLinkAboutDecember 15, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, December 15, 2022 7:00 p.m. 7:30 p.m. Planning Public Meeting — 2 Applications The December 15, 2022 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR MANAGER OF CAPITAL PROJECTS1 WATER/VVASTEWATER FIRE CHIEFIBYLAW ENFORCEMENT OFFICER 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER TIMOTHY EMERSON DANFROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL ED ROLOSON HARRY BARANIK 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 12.2 B Report DS-61/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Zoning By-law Amendment ZBA-04/22 Vienna Farms Ltd. 4964 and 4968 Plank Road 12.2 C Report DS-62/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Zoning By-law Amendment ZBA-03/22 Bonnefield Canadian Farmland LP III, 56237 Chute Line 14. G By-law No. Z752-2022 Being a by-law to amend By-law No. Z456-2003, as amended — Vienna Farms 14. H By-law No. Z753-2022 Being a by-law to amend By-law No. Z456-2003, as amended — Bonnefield 2022 Council Minutes 4. ANNOUNCEMENTS December 15, 2022 The CAOIClerk reminded residents of the Christmas office closure, from noon on December 23, 2022 until 8:30 am on January 3, 2023 and noted that bag tags are available for pick-up prior to the Christmas office closure. The CAOICIerk advised that the 2023-24 Operating Budget Draft is available on the website and will be considered by Council at a Special Meeting on Wednesday, January 18, 2023, commencing at 6:30 pm. Mayor Ed Ketchabaw informed that on Wednesday, December 14, 2022, Bayham participated in a joint emergency exercise and reviewed the Emergency Response Plan (ERP) with other Elgin County municipalities, including Elgin County. The exercise is an annual condition of compliant with Emergency Management Ontario. Mayor Ed Ketchabaw advised that, on Sunday, December 18, 2022, there will be breakfast at the Masonic Hall from 8-1. The Mayor also wished all those a safe and happy Christmas and a relaxing festive time before we return in the New Year. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held December 1, 2022 Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the minutes from the December 1, 2022 Regular Meeting of Council be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION A. Councillor Chilcott re Province -wide Shortage of Children's Medication Moved by: Councillor Chilcott Seconded by: Councillor Froese WHEREAS staffing shortages of healthcare professionals, especially nurses, is an ongoing problem in Ontario; AND WHEREAS this problem continues to grow since the COVID-19 Pandemic and the passing of Bill 124, a Bill which suppresses the wages of nurses and health-care professionals and limits their ability to negotiate freely; AND WHEREAS these staffing shortages are causing substantial wait times in emergency 2022 Council Minutes December 15, 2022 rooms, noticeably widening gaps in health care, and emergency room closures; AND WHEREAS there has been an increase in child sicknesses contributed by a lack of timely and available health care; AND WHEREAS there is a province -wide shortage in children and medications, both over -the counter and prescribed; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Bayham calls on the Ontario government to recognize and address the deepening health care crisis in Ontario and take urgent action to remedy human resources and medication shortages to properly serve Ontario residents; AND THAT a copy of this Resolution be sent to: • The Premier of Ontario and the Ontario Minister of Health; • The Leader of the Official Opposition and the Opposition Critic for Health; • All Members of Provincial Parliament representing constituencies in Bayham; and, • The Association of Municipalities of Ontario (AMO), requesting they share with their member municipalities. MWITICTOWK 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-24/22 by Ed Roloson, Water/Wastewater Operations re Drinking Water Quality Management Standards Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Staff Report PS-24/22 re Drinking Water Quality Management Standards be received for information; 2022 Council Minutes December 15, 2022 AND THAT the Council of the Corporation of the Municipality of Bayham endorse both the Bayham Water Distribution System and the Richmond Community Water System Operational Plans; AND THAT the Bayham Water Distribution System and the Richmond Community Water System Operational Plans be reviewed annually by staff and revisions made as necessary to maintain and improve the quality management system. CARRIED 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Proposed Revised Official Plan and Zoning By -Law Amendment — M & R Glen C/O Barry Wade Homes Inc. B. Notice of Public Meeting re Proposed Draft Plan of Subdivision Application — Vienna Ridge 34T-BA2201 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 12.1.1 A & B be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-63/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Bill 109, More Homes for Everyone Act, 2022 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-63/22 regarding Bill 109, the More Homes for Everyone Act, 2022, be received for information; AND THAT in consideration of the IBI Group Memorandum, dated December 8, 2022, Council directs staff to continue the review for the next several months to further deliberate on actions to improve the Municipality's land use planning policies, procedures and by-laws in response to the new legislation. CARRIED B. Report DS-61/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Zoning By-law Amendment ZBA-04/22 Vienna Farms Ltd. 4964 and 4968 Plank Road Moved by: Councillor Froese 2022 Council Minutes Seconded by: Councillor Emerson December 15, 2022 THAT Report DS-61/22 regarding the Vienna Farms Ltd. rezoning application ZBA-04/22 be received for information; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the subject lands from Agricultural (A1) to a site -specific Agricultural (Al-43) Zone; AND THAT Zoning By-law No. Z752-2022 be presented to Council for enactment. C. Report DS-62/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Zoning By-law Amendment ZBA-03/22 Bonnefield Canadian Farmland LP III, 56237 Chute Line Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-62/22 regarding the Bonnefield Canadian Farmland LP III rezoning application ZBA-03/22 be received for information, - AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the subject lands from Agricultural (Al) to a site -specific Agricultural (Al-A- 44) Zone; AND THAT Zoning By-law No. Z753-2022 be presented to Council for enactment. CARRIED The Council Meeting recessed to host a Statutory Planning Public Meeting at 7:30 p.m. The Council Meeting resumed at 8:44 p.m. 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Town of Petrolia re Strengthening Powers of the Integrity Commissioner B. Town of Orangeville re Bill 23 C. City of Toronto re Update on Bill 23 D. Ministry of Natural Resources re Changes under the Oil, Gas and Salt Resources Act E. Long Point Region Conservation Authority re November 2, 2022 Minutes F. Long Point Region Conservation Authority re November 9, 2022 Minutes 2022 Council Minutes December 15, 2022 G. Port Burwell Historical Society re Museums Bayham Board Reactivation Petition H. County of Elgin re Ed Ketchabaw Elected as Elgin County Warden Moved by: Councillor Emerson Seconded by: Councillor Froese THAT items 13.1.1A-H be received for information; AND THAT the information contained in item 13.1.1 G be considered during the discussion of Report CL-10/22. CARRIED 13.1.2 Requiring Action A. Elgin County Police Services Board re Malahide Appointment Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the Council of the Municipality of Bayham supports the appointment of Dominique Giguere as the Elgin Group Police Services Board elected representative from Eastern Elgin for a three (3) year term ending December 31, 2025 or until such time that the Ministry approves the new Board composition under the Community Safety and Policing Act (CPSA), 2022, whichever is earlier. CARRIED 13.2 Reports to Council A. Report CL-10/22 by Meagan Elliott, Deputy Clerk re 2022-2026 Committees of Council and Council Appointments Moved by: Councillor Froese Seconded by: Councillor Emerson THAT Report CL-10/22 re 2022-2026 Committees of Council and Council Appointments be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham make the following appointments: The Council of the Corporation of the Municipality of Bayham be appointed as the Committee of Adjustment; • The Council of the Corporation of the Municipality of Bayham be appointed as the Court of Revision; Rainey Weisler be appointed to the Long Point Region Conservation Authority Board of Directors; Tim Emerson (alternate) be appointed to Elgin Area Primary Water Supply System Board; 2022 Council Minutes December 15, 2022 * Tim Emerson (primary) & Rainey Weisler (alternate) be appointed to Port Burwell Secondary Water Supply System Board; and, + Ed Ketchabaw, Susan Chilcott & Dan Froese be appointed to the Joint Otter Valley Utility Corridor Board of Management. AND THAT staff report back to Council with terms of reference to establish the following Advisory Committees of Council for the 2022-2026 term: Waterfront Advisory Committee Museums Bayham Committee Joint Cemetery Board MITER -we B. Report CAO-69/22 by Thomas Thayer, CAOICIerk re 2023 Insurance Renewal Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-69I22 re 2023 Insurance Renewal be received for information; AND THAT the 2023 Municipal Insurance Program be obtained from Marsh Canada Limited in accordance with the offer to renew dated November 30, 2022, at a total premium of $203,681 plus applicable taxes. AND THAT staff be directed issue a Municipal Insurance Program Request for Proposals (RFP) process in 2023 for the 2024 Municipal Insurance Program CARRIED C. Report CAO-70/22 by Thomas Thayer, CAOIClerk re Agreement for Building Services Support — Hillenaar — Six (6) Month Contract Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-70/22 re Agreement for Building Services Support — Hillenaar — Six (6)-Month Contract be received for information; AND THAT Council enter into an Agreement between the Municipality of Bayham and Hillenaar Consulting Inc. for the provision of building services for the Municipality of Bayham; AND THAT the appropriate by-laws to enter into an Agreement for Building Services and to appoint a Deputy Chief Building Official be brought forward for Council's consideration. CARRIED 14. BY-LAWS A. By -Law No. 2022-076 Being a by-law to provide for an interim tax levy 2022 Council Minutes December 15, 2022 B. By -Law No. 2022-077 Being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2023 C. By -Law No. 2022-078 Being a by-law to appoint a by-law enforcement and property standard officers and to execute an agreement with Tenet Security Group Inc. for these services within the Municipality of Bayham D. By -Law No. 2022-079 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Ramona Peidl for provision of recycling receptacle services E. By -Law No. 2022-080 Being a by-law to amend by-law 2022-011 being a by-law to appoint municipal officers and employees for the Municipality of Bayham F. By -Law No. 2022-081 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Hillenaar Consulting Inc. G. By-law No. Z752-2022 Being a by-law to amend By-law No. Z456-2003, as amended — Vienna Farms H. By-law No. Z753-2022 Being a by-law to amend By-law No. Z456-2003, as amended — Bonnefield Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT By-law Nos. 2022-076, 2022-077, 2022-078, 2022-079, 2022-080, 2022-081, Z752- 2022 and Z753-2022 be read a first, second and third time and finally passed. 7 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an "In Camera" Session at 9:37 p.m. to discuss: A. Confidential Report re Personal matters about an identifiable individual (Committee Appointment) CARRIED 16.2 Out of Camera Moved by: Councillor Froese g, 2022 Council Minutes December 15, 2022 Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" session at 9:45 p.m. and report on Confidential Report re Personal matters about an identifiable individual (Committee Appointment) INTARTInwe Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confidential Report CAO-66/22 re Personal matters about an identifiable individual (Committee Appointment) be received for information; AND THAT John Seldon be recommended to Elgin County as Bayham's Land Division Committee appointee for the 2022-2026 term. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2022-082 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-law No. 2022-082 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 9:47 p.m. CARRIED MAYOR R