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HomeMy WebLinkAboutMarch 03, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, March 3, 2016 7:00 p.m. Council recessed at 7:43 p.m. for a short break and reconvened at 7:55 p.m. PRESENT: MAYOR PAUL ENS COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW ABSENT DEPUTY MAYOR TOM SOUTHWICK STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL FIRECHIEF/BYLAW ENFORCEMENT OFFICER RANDY WHITE TREASURER LORNE JAMES CLERK'S ASSISTANT BRENDA GIBBONS 1. CALLTO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. By-Law 2016-017 added as item 12-E B. By-Law 2016-018 added as item 12-F 4. ANNOUNCEMENTS A. World Autism Awareness Day is April 2, 2016. Raise the Flag for World Autism Awareness Day ceremony will be held at Municipal Office April 1, 2016 at 10:00 a.m. B. Thank you from Council to the Straffordville group for the hard work involved in setting up and organizing the successful Ice Rink 5. DELEGATIONS None 2016 Council Minutes March 3, 2016 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held February 18, 2016 B. Statutory Planning Meeting held February 18, 2016 Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the minutes of the regular meeting held February 18, 2016 and the statutory planning meeting held February 18, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report BL-01/16 by Randy White, Fire Chief/By-law Enforcement Officer re New Traffic & Parking By-law Moved by: Councillor Breyer Seconded by: Councillor Casier THAT Report BL-01/16 re New Traffic & Parking By-law be received for information; AND THAT staff be directed to bring forward a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property within the Municipality of Bayham for Council consideration; AND THAT Section 3.6.13 be removed from the by-law. CARRIED 2016 Council Minutes March 3, 2016 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Committee of Adjustment Certified Notice of Decision re File No. A-02/16, Pihokker, 58126 Calton Line B. Elgin County Shoreline Management Plan re Technical Advisory Committee meeting held February 9, 2016 Moved by: Councillor Casier Seconded by: Councillor Breyer THAT correspondence items 10.1.1-A— 10.1.1-B be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-09/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application — Berkel Holdings Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-09/16 re Berkel Holdings Rezoning Application be received for information; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Berkel Holdings, known municipally as 56129 Green Line, Rural Residential Exception (RR-28) Zone to reflect the reduced minimum lot frontage of 42 metres on the retained lands; AND THAT Zoning By-law Z647-2016 be presented to Council for enactment. CARRIED B. Report DS-10/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Road Allowance Stop Up, Close & Convey Request— Baldwin Moved by: Councillor Breyer Seconded by Councillor Casier THAT Report DS-10/16 re Road Allowance Stop Up, Close and Convey Reqest — Baldwin be received for information; AND THAT Staff be directed to contact the interested parties to obtain confirmation of their interest to proceed; AND THAT once confirmed Staff be directed to continue the process to stop up, close and convey lands pursuant to the municipal policy with respect to the sale and other disposition of 2016 Council Minutes March 3, 2016 land. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Communities in Bloom Ontario re Canada's 150th Anniversary B. Ontario Small Urban Municipalities re 2016 OSUM Conference and Trade Show and Executive Committee Nominations C. Municipal Property Assessment Corporation re Important Changes for the 2016 Assessment Update D. Elgin County OPP re 2015 Year End Report E. Municipality of Bluewater re Physician Recruitment resolution Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence items 11.1.1-A— 11.1.1-E be received for information. CARRIED 11.1.2 Requiring Action A. Rose Gardner re Watermelon Fest Moved by: Councillor Breyer Seconded by: Councillor Casier THAT correspondence from Rose Gardner re Watermelon Fest be received for information; AND THAT it is believed the majority of the Straffordville Community park space will remain unaffected by the potential Straffordville Community Centre renovations excepting the east part of the parking lot; AND THAT Straffordville Watermelon Fest organizers have access to hydro panels for their requirements; AND THAT Straffordville Watermelon Fest organizers arrange for the portable and accessible washrooms and handwash stations required with a service provider and have the invoice sent directly to the organizer for appropriate payment as stated in the resolution of Council dated January 21, 2016. CARRIED 2016 Council Minutes March 3, 2016 11.2 Reports to Council A. Report TR-08/16 by Lorne James, Treasurer re 2015 Q4 Variance Report Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report TR-08/16 re 2015 Q4 Variance Report be received for information; AND THAT Council confirm the Sale of Asset Report attached to the report as Appendix CARRIED B. Report TR-09/16 by Lorne James, Treasurer re 2015 Surplus Allocation Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report TR-09/16 re 2015 Surplus Allocation be received for information; AND THAT Council confirm the 2015 Surplus Transfer Report attached to the report as Appendix 'A' and direct the treasurer to create Reserve Account '2365 —Winter' AND THAT Council direct the treasurer to write off the unfinanced capital using $89,673.44 of the operating surplus. CARRIED C. Report CAO-14/16 by Paul Shipway, CAO re Vienna Community Centre Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-14/16 re Vienna Community Centre be received for information; AND THAT staff be directed to proceed as outlined within Report CAO-14/16. CARRIED D. Report CAO-15/16 by Paul Shipway, CAO re CBO Shared Services Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT Report CAO-15/16 re CBO Shared Services Agreement be received for information; AND THAT Council direct staff to bring forward a By-law to authorize a CBO Shared Services Agreement with the Town of Aylmer to provide for plans review, building permit issuance and related inspections, for Council consideration. CARRIED 2016 Council Minutes March 3, 2016 12. BY-LAWS A. By-law Z647-2016 Being a By-law to further amend By-law Z456-2003 (Berkel Holdings) B. By-Law 2016-013 Being a By-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and The Corporation of the Town of Aylmer for the Sharing of Chief Building Official (CBO) Services C. By-Law 2016-014 Being a By-law to regulate traffic and parking on highways, private property and municipal property within the Municipality of Bayham D. By-Law 2016-015 Being a By-law to authorize the execution of an agreement between The Municipality of Bayham and The County of Elgin for provision of legal services E. By-Law 2016-017 Being a By-law to authorize the execution of an Ontario Transfer Agreement between The Corporation of the Municipality of Bayham and Her Majesty the Queen in Right of Ontario regarding The Source Protection Municipal Fund F. By-Law 2016-018 Being a By-law to authorize the execution of an amending agreement between The Corporation of the Municipality of Bayham and Product Care Association Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT By-laws Z647-2016, 2016-013, 2016-014 as amended, 2016-015, 2016-017 and 2016- 018 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 Discussion A. Verbal Discussion re Multi Use of Straffordville Community Centre Moved by: Councillor Casier Seconded by: Councillor Breyer THAT staff be directed to investigate the multi-use of the Straffordville Community Centre for future Council Chambers and Municipal Office purposes and report back to Council. CARRIED 2016 Council Minutes March 3, 2016 14.2 In Camera Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 7:55 p.m. to discuss: • litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board; • proposed or pending acquisition(s) or disposition(s) of land by the municipality or local board • the security of the property of the municipality or local board • labour relations or employee negotiations CARRIED A. Confidential item regarding litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (Tax Sale) B. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Harbour) C. Confidential Item regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Project Ojibwa) D. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Eden Community Centre) E. Confidential Item regarding labour relations or employee negotiations (Teamsters) 14.3 Out of Camera Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Committee of the Whole do now rise from the "In Camera" session at 8:45 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-016 A By-law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT confirming By-law 2016-012 be read a first, second and third time and finally passed. CARRIED 2016 Council Minutes March 3, 2016 16 ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Council meeting be adjourned at 8:47 p.m. CARRIED ir :•001"""/ MAYOR OPPP� � �'