HomeMy WebLinkAboutDecember 01, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, December 1, 2022
7:00 p.m.
The December 1, 2022 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
CAOICLERK
DEPUTY CLERK
DEPUTY CLERKIPLANNING COORDINATOR
MANAGER OF PUBLIC WORKSIDRAINAGE
SUPERINTENDENT
MANAGER OF CAPITAL PROJECTS1
WATER/WASTEWATER
1. CALL TO ORDER & INAUGURAL PROCEEDINGS
A. Call to Order — CAOIClerk
ED KETCHABAW
RAINEY WEISLER
TIMOTHY EMERSON
DANFROESE
SUSAN CHILCOTT
THOMAS THAYER
MEAGAN ELLIOTT
MARGARET UNDERHILL
STEVE ADAMS
ED ROLOSON
CAOICIerk Thomas Thayer called the meeting to order at 7:00 p.m.
B. Declaration of Elected Offices
CAOICIerk Thomas Thayer provided the Declaration of Office to the Council -elect, following
which members took their respective seats at the Council table.
C. Statements by Council Elect
Statements were made by all members of Council.
The Council meeting recessed at 7:15 p.m. and resumed at 7:30 p.m. where the CAOICIerk
formally passed the Chair to Mayor Ketchabaw.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
2022 Council Minutes
December 1, 2022
4. ANNOUNCEMENTS
Councillor Chilcott announced that the Straffordville Hall Foundation (SHF) is having a Vendor
Show on Saturday, December 3, 2022 from 9am — 2pm at the SCC. Chilcott also announced
that the Port Burwell parade is on Saturday, December 3, 2022 at 6pm and that the SHF parade
the following weekend on Saturday, December 101h begins at 10:30am and they ask that you
bring a non-perishable food to donate to the food pantries.
Deputy Mayor Weisler announced that the Straffordville Library in collaboration with the
photographers of the Otter Valley are hosting a complimentary holiday portrait session on
Saturday, December 3, 2022 from 1-4pm. You can register for a free portrait at the Library or by
calling 519 866 3584. Weisler also announced that there is a new sharing pantry located at
Kohli's Fresh Mart in Straffordville for those who wish to donate items. Weisler noted the SHF is
also organizing a holiday food drive starting on December 1, 2022 until December 21, 2022.
Donations for this can also be dropped off at Kohli's Fresh Mart and will be distributed to the
food pantries.
Councillor Froese announced the tree lighting service on Friday, December 2, 2022 at 6:30pm.
CAOICIerk Thayer announced changes to the 2023 budget meetings and noted the schedule
changes will be reflected on the website.
5. PRESENTATIONS
A. CJDL re Sanitary Pumping Station Capacity Study
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the presentation from CJDL re Sanitary Pumping Station Capacity Study be received
for information.
CARRIED
6. DELEGATIONS
7, ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Council Meeting held November 3, 2022
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the minutes from the Regular Council Meeting held November 3, 2022 be approved
as amended.
CARRIED
. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
One (1) member of the public spoke to item 1 C. and 13.1.1 D
2022 Council Minutes
December 1, 2022
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
A. New Hope Baptist Church re Request for Reflectors
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the correspondence from New Hope Baptist Church re Request for Reflectors be
received for information;
AND THAT the Municipality of Bayham forward the correspondence to the Ministry of
Transportation (MTO).
CARRIED
11.2 Reports to Council
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Revised Official Plan and Zoning By -Law
Amendment — M & R Glen C/O Barry Wade Homes Inc
B. Notice of Public Meeting re Proposed Draft Plan of Subdivision Application — Vienna
Ridge 34T-BA2201
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT items 12.1.1 A & B be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
3�.
2022 Council Minutes
December 1, 2022
A. Southwestern Public Health re Medical Officer Recommends Masking Indoors
B. Long Point Region Conservation Authority re Board of Directors Meeting Minutes of
October 5, 2022
C. Long Point Region Conservation Authority re 2023 Draft Budget
D. Watson & Associates re Bill 23
E. GoVaxx COVID-19 Vaccine Clinic— December 14 and 21, Vienna Lions Community
Centre
F. Elgin County Christmas Listings
G. Elgin County re Request for Traffic Study
H. Township or Warwick re CN Railway Contribution Requirements
I. Dorion Township re OMAFRA Ontario Wildlife Damage Compensation Program
Administrative Fee
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT items 13.1.1 A — I be received for information;
AND THAT correspondence be sent to Long Point Region Conservation Authority
(LPRCA) pertaining to item 13.1.1 C requesting clarification on the nature of the
expenditure increases and the impacts to the 2023 draft consolidated operating budget.
CARRIED
13.1.2 Requiring Action
A. Ken Andrews, SHF re Community Outdoor Skating Rink
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT the correspondence from Ken Andrews re Community Outdoor Skating Rink be
received for information;
AND THAT the request for and placement of a Community Outdoor Skating Rink be
approved.
CARRIED
13.2 Reports to Council
A. Report CAO-65/22 by Thomas Thayer, CAOICIerk re Transfer of a Portion of Clarke
Road
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
2022 Council Minutes
December 1, 2022
THAT Report CAO-65/22 re Transfer of a Portion of Clarke Road be received for
information;
AND THAT the Clerk and Mayor execute the required documentation to transfer the
identified portion of Clarke Road into Municipal ownership.
CARRIED
14. BY-LAWS
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
A. March 11, 2020 Museums Bayham Board Minutes
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the March 11, 2020 Museums Bayham Board Minutes be received for information.
CARRIED
16.1 In Camera
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT the Council do now rise to enter into an "In Camera" Session at 8:44 p.m. to
discuss:
A. Confidential Report re labour relations, employee negotiations (Compensation)
B. Confidential Report re labour relations, employee negotiations (Human Resources)
CARRIED
16.2 Out of Camera
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Council do now rise from the "In Camera" session at 9:27 p.m. and report on
Confidential Report re labour relations, employee negotiations (Compensation) and
Confidential Report re labour relations, employee negotiations (Human Resources)
. .n
Moved by: Councillor Froese
Seconded by: Councillor Emerson
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2022 Council Minutes
December 1, 2022
THAT Confidential Report re labour relations, employee negotiations (Compensation) be
received for information;
AND THAT staff proceed as directed.
CARRIED
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Confidential Report re labour relations, employee negotiations (Human
Resources) be received for information;
AND THAT staff proceed as directed.
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17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2022-075 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Confirming By-law No. 2022-075 be read a first, second and third time and finally
passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT the Council meeting be adjourned at 9:28 p.m.
CARRIED
MAYOR C
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