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Home My WebLink AboutNovember 03, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, November 3, 2022 7:00 p.m. The November 3, 2022 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR MANAGER OF PUBLIC WORKSIDRAINAGE SUPERINTENDENT TREASURER MANAGER OF CAPITAL PROJECTS1 WATERNVASTEWATER CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL STEVE ADAMS LORNE JAMES ED ROLOSON 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 11.2 D Report PS-23/22 by Steve Adams, Manager of Public WorkslDrainage Superintendent re Renewal of Agreement No. 0733 — Supply & Placement of Granular Materials 12.1.1 C Watson & Associates Economists Ltd. re Bill 23, More Homes Built Faster Act, 2022 — Changes to the Development Charges Act, Planning Act and Conservation Authorities Act 4. ANNOUNCEMENTS Councillor Chilcott announced that on Sunday, November 61h there is a Remembrance Day Ceremony at the Vienna Cenotaph at 11 a.m. and a parade in Port Burwell beginning at 1 p.m. Councillor Donnell announced that Joanne and Earl Shea are celebrating their 60th wedding anniversary 2022 Council Minutes November 3, 2022 Mayor Ketchabaw announced that the Straffordville Hall Foundation (SHF) was successful in their grant application to Farm Credit Canada AgriSpirit Fund and have secured $25,000 which will go towards kitchen appliances for the new kitchen that is to be built at the SCC. CAO Thayer reminded that the Municipal Office will be closed on Friday, November 11thfor Remembrance Day. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Special Council Meeting held October 4, 2022 B. Regular Council Meeting held October 6, 2022 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the minutes from the Special Council Meeting held October 4, 2022 and the Regular Council Meeting held October 6, 2022 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-20/22 by Steve Adams, Manager of Public WorkslDrainage Superintendent re Gray Street Lighting Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report PS-20/22 re Gray St. Request for Additional Street Lighting be received for information; 2022 Council Minutes November 3, 2022 AND THAT a street light be installed either utilizing the existing pole or newly installed municipal pole at the end of Gray Street in Eden at a capital cost of $6,327.00. CARRIED B. Report PS-21/22 by Steve Adams, Manager of Public WorkslDrainage Superintendent re 2023 Agreement Renewals Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Report PS-21/22 re 2023 Agreement Renewals be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham agrees to one (1)-year extensions for the following agreements, subject to the revised terms as noted in Report PS-21/22: • Mobil Services Inc. (Agreement No. 0649) • Koolen Electric (Agreement No. 0645) Winter Salt Truck Services (Agreement No. 0740); AND THAT the Council of The Corporation of the Municipality of Bayham agrees to a three (3)-year extension with Ramona Peidl for Recycling Receptacle Services (Agreement No. 0750), subject to the revised terms as noted in Report PS-21/22; AND THAT the appropriate by-laws be brought forward for Council's consideration. CARRIED C. Report PS-22/22 by Steve Adams, Manager of Public WorkslDrainage Superintendent re 2022-2023 Winter Operations Plan Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report PS-22/22 re Winter Operations Plan - Level of Service be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham approve the Municipality of Bayham Winter Operations Plan — Level of Service Policy attached hereto as Appendix `A' CARRIED D. Report PS-23/22 by Steve Adams, Manager of Public WorkslDrainage Superintendent re Renewal of Agreement No. 0733 — Supply & Placement of Granular Materials Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Report PS-23/22 re Agreement Renewal of Supply & Placement of Granular 2022 Council Minutes November 3, 2022 Materials be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham agrees to a one (1)-year extension for Agreement No. 0733 — Johnson Bros. — Supply and Placement of Granular Materials; AND THAT the appropriate by-law be brought forward for Council's consideration. CARRIED 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting — Minor Variance Application A-10/22 53881 Maple Grove Line B. Notice of Application for Draft Plan of Subdivision — Vienna Ridge 34T-BA2201 C. Watson & Associates Economists Ltd. re Bill 23, More Homes Built Faster Act, 2022 — Changes to the Development Charges Act, Planning Act and Conservation Authorities Act Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT items 12.1.1 A - C be received for information; AND THAT if Bill 23 should be adopted by the Province, staff be directed to prepare a report on the potential impact of Bill 23 to Bayham for Council's consideration. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Elgin County re October 11th Council Highlights B. Ministry of Municipal Affairs and Housing re More Homes Build Faster: Ontario's Housing Supply Action Plan 2022-2023 C. Town of Mattawa re Strong Mayors D. Municipality of Thames Centre re Strong Mayors E. Municipality of South Huron re Strong Mayors F. Muireann Peters re Letter to Mayor Ketchabaw 4 2022 Council Minutes November 3, 2022 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT items 13.1.1 A — F be received for information. CARRIED 13.1.2 Requiring Action A. Susie Sawatzky re Request for Signage at Richmond Water Pump House Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the correspondence from Susie Sawatzky re Request for Signage at Richmond Water Pump House be received for information; AND THAT staff be authorized to establish signage at the Richmond Water Pump House property as deemed appropriate. CARRIED 13.2 Reports to Council A. Report TR-17/22 by Lorne James, Treasurer re 2022 Q3 Variance Report Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Staff Report TR-17/22 re 2022 Q3 Variance Report be received for information. CARRIED B. Report CAO-61/22 by Thomas Thayer, CAOICIerk re Post Municipal Election Accessibility Report Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Report CAO-61/22 re Post Municipal Election Accessibility Report be received for information. CARRIED C. Report CAO-62/22 by Thomas Thayer, CAOIClerk re Post Municipal Election Statistical Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-62/22 re Post Municipal Election Statistical Report be received for information. CARRIED 2022 Council Minutes November 3, 2022 D. Report CAO-63/22 by Thomas Thayer, CAOIClerk re Port Burwell Lighthouse Heritage Cladding Assessment Report Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report CAO-63/22 re Port Burwell Lighthouse Heritage Cladding Assessment Report be received for information; AND THAT cost estimates for the recommended items in the Heritage Cladding Assessment Report be obtained and provided to Council for further consideration. CARRIED 14. BY-LAWS k By -Law No. 2022-071 Being a by-law to authorize the execution of a library lease agreement between the Municipality of Bayham and the County of Elgin — Fred Bodsworth (Port Burwell) R By -Law No. 2022-072 Being a by-law to authorize the execution of a library lease agreement between the Municipality of Bayham and the County of Elgin — Straffordville C By -Law No. 2022-073 Being a by-law to authorize the execution of documents for an integrity commissioner and closed meeting investigator for the Corporation of the Municipality of Bayham pursuant to sections 8, 9, 10, 11, 223.3 & 239.2 of the Municipal Act, 2001, S. O. 2001, C. 25, as amended Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT By -Law No. 2022-071, 2022-072 and 2022-073 be read a first, second, and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS Ed Roloson, Manager of Capital Projects lWater/Wastewater, addressed a situation that arose over the weekend of October 29/30, 2022, where erroneous information was posted on community social media about Wastewater Treatment Plant effluent and further stressed the importance of obtaining information directly from the Municipality and not from social media. 16.1 In Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler 6 2022 Council Minutes November 3, 2022 THAT the Council do now rise to enter into an "In Camera" Session at 8:53 p.m. to discuss: A. Confidential Report re labour relations, employee negotiations (Human Resources) B. Confidential Verbal Item re personnel matters about an identifiable individual (CAO Performance Review) CARRIED 16.2 Out of Camera Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the Council do now rise from the "In Camera" session at 10:38 p.m. and report on Confidential Report re labour relations, employee negotiations (Human Resources) and Confidential Verbal Item re personnel matters about an identifiable individual (CAO Performance Review) CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Confidential Report re labour relations, employee negotiations (Human Resources) be received for information; AND THAT staff proceed as directed. CARRIED Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the Confidential Verbal Item re personnel matters about an identifiable individual (CAO Performance Review); AND THAT the Mayor proceed as directed. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2022-074 Being a by-law to confirm all actions of Council Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Confirming By-law No. 2022-074 be read a first, second and third time and finally passed. CARRIED 2022 Council Minutes November 3, 2022 18. ADJOURNMENT Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 10:40 p.m CARRIED MAYOR